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Home My WebLink AboutHousing & Redevelopment Authority Packet 07-17-2003MF F a b7F REMOTS MEETING OF JULY 179 2003 CITYITY OF.PLYM%^,LTP--HRA AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, JULY 17, 2003 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. APPROVAL OF MINUTES 3. CONSENT AGENDA* A. Plymouth Towne Square. Accept Monthly Housing Reports 4. NEW BUSINESS A. Dominium Development -Willow Woods townhome rehabilitation. B. Discuss 2004 HRA Budgets. C. Discuss HRA's Subordination Policy. 5. ADJOURNMENT To: Anne Hudburt a An Bantu fiont: "Ver aoea % Mant"Dhedw. Plymouth Towne Square Dater July 10.2009 RE PTS ftR tlyi Relort for J* 2009 Judy NeMraletter and July Calendar attached Aft fbnfm l statement attaalred Waw residents novad htto apadntent 912 on June 1". On June 701 a single resident from ap ubrient 290 moved to 202. 1 A ahtgle resident to a Wmtedroom (9S) passed away at the June 17'". Pladdenis in sp M entt 929 gave their move -out notice on Juno 3CP. Ap mm is oontirm to be shc&m- Ap u matt 109 is vacant and wM be Wanted by a dVe %. ddent in a two bedroom. Her two bedroom apamnent (107) is being show . Apartment 919 ie rented for August 1". Apartment 928 is rented. ApaMtent 290 is vacant and waiting to hear from a nesidett in a matedroom it she will taloa K n is W* we wW open the wa ldist in the next week or two. We have only 94 names on the Rd for tmtedrooms and in the past two mordhs we have been through Cham a0. Many turn dawn the apartment that is available as they an not ready to move yet. We have had seven the and dose move-aats due to the need for additional aare since from January 1- Jute 90. This a aheady more than we had in total for last year. Again, keep in mind wah neady every move -out we and up tooting two spaMvmnts. Many aparbntaets behtg vacated are original residents, thus requiring oowo to rotovation. Our new beautician slanted on -June 3&. She w01 be working Monday, Thuradatl and Friday varioue hours and on Saturday from 9.1:00. 1 Our new caretaker. Ww. replaced two sump pumps that had not been wolfing ore the property for some time. He also will be replacing two dryer -motor fans on tho roof. which were not working. Mnoe painted apartments 290 and 109. Carpet and vinyl was replaced In apartment 290. Bathroom vinyl win be needed to 108. poNerdean Carpet Cleaners were Imre on June le to finish cleaning the apartment carpets Mat have not been deaned in three years or mare. Owens. was here to replace the motor. fan assembly. and the capacitor for the outside condensoru rdL Cost $1.342.88. On June 176 Owens replace the AC fan cone on the r floor North wing. Cast 55.800. S Our Tel Cnh instructors (actuary May are residents) put on a Tel Chi demonstration for an of the residents on June 22— bsephima's Apparelwas here on June a with her sale Items. On .knee I -."the phannacist from Cub can to speak to the residents an prescription issues. Those who attended found it very informative and have asked that Orwhite, retum. A thank you rote was sent. One of the residents who is our library volunteer, went through an the books to the library. organized dram and thinned them out. June 20P was the Resident Meeting where we introduced ournew beautician and cued the btthedays for the month. FIraold The Buildings and Grounds depananent was way ober budget due to the large amount of tuneovere. In the tinea item rn R fumoueerwe incurred $8.587 in floor covering ao to the apartment nuns. Nearly an of the residents who moved out have lived in Meir apartmenta for 8 yeareand the carpet needed to be replaced. We have also replaced kitchen andkw bathroom vinyl to marry of Mese ufs as the original installation was of poo quality leaving a great deal of them with many ants right to the vinyl. We are using a company to paint the Wv4wdroom apartrnents as Wire is too much to do for one caretaker and paint an the apartments timely. This cost 5900 for 2 two•badroom apaMrents. In theft item repairs 8 makfamanoe we had the $3.189 window deaning .J expense. PLYMOUTH TOWNE SQUARE BALANCE SHEET MAY 31, 2003 3SSETSa CURREf rr ASSETS PETTY CASH CHECKING — OPERATIONS SAVINGS—SECURITY DEPOSIT A/R — TENANTS A/R — OTHER DUE FROM CITY OF PLYMOUTH INTEREST RECEIVABLE PREPAID WORKERS COMP PREPAID PROPERTY INSURANCE TOTAL CURRENT ASSETS FIXED ASSETS LAND LAND IMPROVEMENTS BUILDINGS FURNITURE & EQUIP—GENERAL FURNITURE & EQUIP-HSKPG EQUIPMENT—COMPUTER ACCUMULATED DEPRECIATIONa A/D FURN & EQUIP—GENERAL TOTAL FIXED ASSETS NON-CURRENT ASSETS I,14VESTMENTS—k1ORKINL CAPITL- 1NVESTMENTS—DEBT SEW FUND INVES114ENTS—CAPITAL IMPRV UNAMORTIZED START—UP COSTS UNAMORTIZED ORGANIZ COSTS ACCUM AMORTZ—ORGANIZ COST . NON—CURRENT ASSETS J TOTAL ASSETS 500 41,372 37,996 4,145 11,913 20,762 24,612 1,648 6,215 459,247 75,323 5,663,963 186,178 5,043 7,659' 1,796.9643) 572,368 511,421 260,315 2,931 155,166 94,234) 149,163 4,600,770 1,407,967 6,157,900 PLYMOUTH TOWNE SQUARE BALANCE SHEET MAY 31, 2003 LIABILITIES: CURRENT LIABILITIES ACCOUNTS PAYABLE TRADE ACCRUED INTEREST 401K WITHHOLDING PAYABLE ACCRUED REAL ESTATE TAX ACCRUED MISCELLANEOUS ACCRUED SALARIES/WAGES CURRENT MATURITIES—L.T. TENANT SECURITY DEPOSITS TOTAL. CURRENT LIABLITIES LONG TERM LIABILITIES DEBT SERVICE s BONDS PAYABLE TOTAL LONG TERM LIABILITIES TOTAL LIABLITIES EQUITY@ CONTRIBUTED CAPITAL RETAINED EARNINGS TOTAL EQUITY CURRENT YEAR INCOME (LOSS) TOTAL LIABILITES & EQUITY 35,289 67,962 135 10,800 2,475 2,707 120,250 35,294 50;104) 4,649,000 4,598,896 1,000,000 271,634 2274,912 4,873,808 1,271,634 122,458 6,157,900 c., IUININ TOME "WEE 1i ISM 11611efMT FOR rE MIN AM 111E "MIN ENDED NAT 11, 7003 i 1 1 1 1 1 1 1 1 6 6 6 6 EORRLM1 111101 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 6 1 6 6 1 1 6 1 TED -10 -DATE I I I I I 16 6 6 6 6 1 ACTION. MUTED FAV/(RATS i ACIIIAL 1"1111 FAV/TOM/AT1 3 e AWARE e IaNr6L AEV11E, RESIDENT Eno 67,00 63,700 11,1171 13.71 713,10 716,000 17,1611 11.01 KRA IEIOIRKS 71,70 77,700 1,70 7.1 116,131 117,700 I,611 I.5 NET ENTAL EVENOE i 66,337 66,000 31 .5 371,671 171,700 1/631 1 .11 e DINER 11/1011 E3EIKli EADIT WA ENTAL 710 300 1601 170.01 1,060 1,700 16601 130.11 1ARAS RENTAL I,= 1,160 60 3.6 3,107 1,700 05 6.7 GUEST 00 REVENUE IT$ 11161 1100.01 105 NS 1101 11.61 LAWRI E3EIMIE 1,776 110 376 10.0 6,101 3,370 631 10.6 4111ELLANEODS EVENS 10 10 IsrsINENT INEONE 6,373 6,600 373 1.0 71,617 13,000 1,60 7.0 TRIM OTHER 111 REVENUE 1,10 1,60 706 6.6 10.0 31.175 1,311 7.1 TOTAL REVENUES 16,576 13,") 111 1.1 561,660 366,175 1,733 1 7 1 1 a a J OPEBTIN6 EIPERSEI KOOlOMI EULNUIS Rio= MlM1E1 MINTEKO IAIEIIEI NO115uRFPIM IALMIEI INFLOW KWITI SENINM/Eu1NIN1 OTNu OEMpSML [OSIS TOTAL KIMMEL ELEENSES PMPEBTI AMINISTUTIMM OFFICE 1R/hIES A EIPENSu Flat DOW FOUIP LEMS/MINI/KNIN OWES A olYSd11PT1u5 EWWU SILEMF TELUM LEEAL A Olin /oOiEllIOML 111011/1011 FEES LICIMS, OMITS A RUES SAAIMId'lT FEE{ PMTIOE/OMISOF DELIVERY NIRIIM RE/IIESI IERVICEI (JIM RISLFLLAEOIIS FM IV TOTAL PMP ANIIIITUTIMI RMVETINI A LEESINOs IIIIWN TMK S 1111M SIAIEIW FM INE MIN ANI FIVE lWd EMW MY 31, 2003 I I I I I I I I I I I I LMAE/1 6ERIM 1 1 {.1 1{ 1 1{ 1 1 {{ 1 1 1 1 1 1 1 1 1{ YEM•10•MIE I l l l l t l l t l l l KNAL MY6EIER OMI/Iodul 1 ACTUAL uMEIE1 FOV/(IMFMI 1 7,911 2,110 12711 110.01 11,519 11,550 9691 17.71 2,123 1,050 731 114.11 1,161 9,250 15311 15.11 191 loo 911 121.11 2,ou 2.010 ul 11.31 9N 960 161 1 .61 5,171 5.20 77 1.5 so 20 100.0 I.20 1,250 100.0 271 Ill 131 113.11 1,319 1,025 13711 151.61 6,110 6,360 11101 11.51 37,911 37,325 1111.... S91 1111_ 11.11 10 140 10 50.0 616 too a 12.6 39 25 1111 6.01 252 125 1171) 1101.61 29 255 111 1161 1,716 1,215 2 2.3 It to 1141 OWN 11 5o 2 1.0 20 2 100.0 too 100 100.0 us 75 12/1 11.91 2,111 2,615 1131 If.% 5 15 100.0 22 22 100.0 300 300 I.Su 1,500 65 6S 100.6 75 32 110.0 1,090 1,000 20,000 2,000 60 60 100.0 h 300 21 67.0 25 25 100.0 127 125 100.0 311 330 N 11.1 1,139 1,250 111 1.9 25 25 100.0 125 175 100.0 5,630 5,Ns 265 1.5 27,111 2,175 1,157 1111. 6.0 A UIILIIIEEi VILIFIES -ELECTRIC UItt.111EI-MTER 6 KKK. UTILITIEh011 TOTAL UIILIIIEI CUEMIMt 11PPLIES-6EOERAL CLEMINI6TPPLIEI E61IIKI LAW TOTAL MEMIn/ NEFAIRS 6 MINTENMCEI CONTRACT LAMA PIILI16 &1 11 111 SUPPLIEI REPAIRS 6 AAIN1Effm ELEVATOR REPAIRS1MiN1 HVAC SUPPLIES A REPAIR R10UNEOM /6 EIPENSEI all TMNOYEI fP.ASN REMOVAL NATER SOFTENER FEST CONTROL LAW CANEISMN NEIOVAL TOTAL REPAIRS 6 MINI 1 1 1 1 1 1 1 1 1 1 1 1 RIA -10 -BATE I I t 1 1 1 1 1 1 4 1 1 KfUAL A01RTE1 FM/IINFAVI 1 PL91OUIN TIME am 7,775 317 INL/IR IIATENEAT 1,797 FOR IN MNTN ANE FIVE MNTM (MORD MT 31, MIS 1 I l l l l l l l t pIANENf FERI06 t l l l l l l l l l l OCiUOL RICO FPIIIONFAVI I 1,109 1,513 11611 110.61 330 Sb 707 31.4 I,011 100 17011 (11.61 3,511 7,115 16631 173.01 4113.01 is is 100.0 769 So 1719) 1131.01 111 SO SO 160.0 769 173 1941 153.11 104 50 13341 1101.01 134 ITS 41 73.4 S,M 3,717 11,9111 159.31 711 in 111 17.91 714 1,010 796 11.1 1,079 100 100 100.0 11,042 1,115 19, 3741 150.11 407 100 171 1 .51 S10 571 1461 111.71 1 160 11,151 171.71 19,030 1,091 110,9391 1133.71 1 1 1 1 1 1 1 1 1 1 1 1 RIA -10 -BATE I I t 1 1 1 1 1 1 4 1 1 KfUAL A01RTE1 FM/IINFAVI 1 7,411 7,775 317 3.7 1,797 7,106 903 33.4 11,131 13,100 15,1371 111.51 71,107 24.17) 1319/71 116.51 391 3/S 1771 15.91 9SS 350 11051 4113.01 750 750 100.0 1,353 111 14171 114.51 404 7S0 1541 141.61 130 M 111 16.6 11,307 16,311 7,016 17.1 1,431 6,391 117) 13.01 3,971 5,070 1,079 71.4 300 500 Iw.O 17,737 0,515 11,1671 106.11 7,073 7,900 1371 11.11 1,064 1,670 56 34.3 131 in 5,666 3,100 1,1661 119.11 11,461 40,511 16,1101 117.01 a 1 3 O[NECIATIONI NIlIAI.ONi KFKCIAIIOI MUTATION TOTAL ISMIANOAII IAIESI INTEMII INSUAYEII NOW 11 LIEU OF NOF TAW INTESEST EOEISE NOFEAIV 11110111101 TOTAL TAIEDIINT/IIS TOTAL.OFE811flW EIMES III OFEOATINS INCdE Q) 1 1 1 0 1 1 1 1 1 1 1 1 VEN-10-DATE I t 1 1 1 1 1 1 1 1 1 1 ACTUAL FLVMN 10011E SD1m FAMWAVI 1 IN= STATEMENT 90,000 FOR THE NOW AND FIVE Md ENDED MV 31, 2003 I t 1 1 1 t 1 1 1 1 1 1 LUAP.EII FE1100 1 1 1 1 1 1 1 1 1 1 1 ACTUAL wKIED FAVIINbAVI 1 11,000 11,000 279 711 10,007 18,219 11,279 2,160 7,160 22,651 22,631 7,11011,6191 I,ISO 7,139 216.9 23,125 75,969 2,839 10.9 16,716 67,691 19,0721 113.11 12,1901 6,011 8,2311 1136.31 Q) 1 1 1 0 1 1 1 1 1 1 1 1 VEN-10-DATE I t 1 1 1 1 1 1 1 1 1 1 ACTUAL 000EETED FAMWAVI 1 90,000 90,000 s 1,370 1,370 91,370 91,370 10,000 10,007 7 113,270 113,770 1 7,910 5,750 7,110 99.9 176,900 129,077 2,017 7.7 336,002 ' 390,073 17,9291 17.31 12,950 10,157 16,3911 133.91 s s 1 3 1 3 J y 91. nnMurx toME RRRUME ;,. INCOME BIu[A[n 9M M 019E MHI03 E0E0 MY 31, 2003 1M EEI IOM An MY 110 JUL As EE OCI MY DEC YIP REVENUE KIT: AEVENUEi 00IOENI MAIN 02,09 42,03 03,363 12,036 /2,OM 213,039 MA INDIVIDUAL! 21,790 23,263 22,!62 7!,332 20,209 II4,1" NET AERIAL MY= 61,219 66,111 67,927 67,30 66,337 320,071 OWER /MPERTV REVEMM BEAUTY 0001 6ERTAL 200 200 200 200 200 1,010 SWU AERIAL 1,130 1,130 1,117 1,030 1,000 9,103 i1E0T MOR REVENUE 60 110 MS LAUNDRY O.EV[ME 916 900 021 900 1,226 4,801 MISCELLANEOUS REVENUE 10 0 INESTRENT IROORE 0,923 0,923 0,923 1,923 1,92321,612 4 TOTAL OTHER "OF REVENUE 0,00 7,131 7,V06 7,073 0,109 90,003 DIAL AEVEAUE6 72,03 10,001 73,031 13,221 11,726 30,10 y 91. DOWN I= om MORE BIATENENT TO THE PIAN! ROBINS EOSEO M9 31, 7003 AAR FEB NO AK MI AUR AOL A06 SEP 6C1 ROP OEC PTS OPERIIINE EEKBSES KRSONIRL EIKRSES7 PALMA SALARIES 7,911 7,693 7,951 7,515 7,411 19,519 ARINIENARCE SALARIES 7,407 1,671 1,919 1,631 7,173 9,757 OOOSES[EPIAR SALARIES 197 501 456 991 097 1,056 ENUIEE BENEFITS 1,191 1,005 1,009 1,001 9" 113 DINER FfROKL COSTS 771 150 196 351 773 1,349 TO)AL Kamm EIKOSES 1,097 6,070 6,691 6,377 6,090 7,914 K0K119 AONIOISIFAIIORt DFFICE SMIES 6 EIPEPSES 161 163 95 177 10 616 SAGE cwms 59 AR 64 OS 39 151 EOIIIP LEASEININT/REPAIRS 793 743 793 158 2" 1,196 DUES 9 SUASI MICIS 41 08 IELEPIIDAE 506 511 US 5B7 SOS 7,918 AODM1103 FEES 300 S00 300 300 100 1,300 RAARSEIEN7 FEES 0,000 9,000 9,000 9,000 0,000 10,000 FOSTASE100119A1 DELIVERY 37 61 99 RESIDEPI SERVICES EIKNSE 191 701 110 310 11 1,139 TOTAL F10P ADNINISIARIION 5,563 5,611. ,5,395 5,615 5,630 77,816 RAAECIIN6 1 LEASIAS.. PLIMN I= am IRLOE ITAnim V FOR INE FIVE 14NINS ENEI NAT 31.2003 JW FEB NM Apt NAT 3W ILL AIN EF Ofl 0V SEE TII NTILITIM UIILITIE/- UTRIE 1,512 1,101 1,312 1,135 I'M UTwnEE-0110 A Ef1E3 353 m IN LS s35 OTIus1EE-I113 1,231 1,086 S,u9 3,:20 1,501 TRAL UTILITIES 6,111 1,312 0,111 5,020 3,511 7,178 1,)01 11,032 21,101 CLEANINS: 9dHa0-M211. 311 Is ELEANINI W RIES SIT 3M 33 23 20 MTY CEAN10 311 690 3S 10 20 IE06IAS 101NTF11MI EWTAAEI1.4 0 101 WIL010 6 6135019 SUM1IE1 116 320 Q A III WAIAS A MINTENNEE 3,191 1,115 2,269 2,191 5,722 N.EWTm11VNI15/01R 162 212 211 NYM Whits 6 EFAI1 186 631 211 WIT RUBBER 1.111 3.10 2,112 11,612 IRA% I IINIAL 101 101 103 109 112 IATE1 SOFTENER 311 351 310 FELT WINK 122 LAW Mom ENOT16 1,186 111 2,111 VSs IDTAL E:AIN A aid 0,109 1,481 6,086 6,032 11,030 N) ISS 1,ss: 101 735 11,102 1,131 3,911 11,111 2,072 1,061 IN 5,666 OLVMIN IORIIE Sam BARE STATERENI IN INE 119E MINE ENKD MT 31, 2003 JAN KI IM Aft MI Jul JUL A110 61A OCT Nov DEC 910 PYREC IA T IN/ANNT i l AT I N, OE9AECIAIIN 11,000 I1,000 11,006 11,001 11,000 90,000 NOAIIIOTIN 211 271 279 211 279 1,370 TOTAL KPIEC/AROATI 10,271 11,271 11,271 11,271 a..... ........ ........ ........ ........ 10,271 91,370 IAFEVINTEREWINSURONCEi ATRENT 111 LIEU OF 9M0 TATS 2,110 2,110 2,160 2,160 2,164 IO,P05 INTEREST EIPENK 22,65/ 22,651 27,631 22,63/ 22,671 113,270 NMT7INNAME 1,150 1,150 1,150 1,130 11,6091 7,910 TOTAL IAIES/INT/INS 25,964 23,961 25,964 23,961 73,125 176,910 TOTAL OKRATINI EIKNSES 12,220 10,136 69,316 61,211 76,116 336,007 IOKNIINOIKNE 663 3,565 1,115 5,931 12.1"1 12,151 TOWaIE CRIERAft 2W3 J IULY BIRTHDAVI t T 1TEPHEN IMITH 2 APT. 233 JIM FLEA 6 RAPT: 312 JENNY HUFFMAN 11 .APT. 205 CATHY FUMANTI ` 22 APT. 215 HENRY NrAPOLITAN 23 .APT. 207 RUTH PETERION 23 .APT. 332 LILLIAN NIGGELER 26 .APT. 21.6 RUTH CLARK 30 APT. 111 BETI"Y MURPHY 31 RAPT. 331 QD TG, YOUR RESIDENT PHONE LIST Full time caretaker — Mike and Denise Pelz new home phone number. 952-237-3301 Beautician — Jennissa Janzen 612-308-9674 i WJ v A we 14 / ,i 4kiA • 1 WffiTE stands for purity and innocence. BLUE stands for vigilance, perseverance and justice. WAY THE AIRIOAN FLAG Alb. IS FOLDED 13 TIMS. First Fold:' Second Fold- Third Fold: Forth Fold: FMh Fold: Sixth Fold: Seventh Fold: Eighkth Fold: Ninth Fold: Tenth Fold: Eleventh Fold: Twelfth Fold: Thirteenth Fold: J symbolizes life. symbolizes belief in eternal ine. honors veterans. reminds us that humans are weak and In need of divine guidance. Is a tribute to our country. represents the love for America. is a tribute to armed forces. honors mothers. honors all women. honors :Mthers. symbolizes the God of the Old Testament. represents Christian belief in the Trinity, Clod the Father, the Son and the Holy Spirit. when the flag is aompletely folded,. the Stars are uppermost reminding us of our Nation's motto, "In Clod We Trust." JUST A REMINDER National Night Out is August 5* with spicnic and entertainment! Don't miss it! Ruth Clark always has Current Cards on sale for 50 cents. Feel free to call her at 550-0106. Don't forget, all boxes that are thrown in the garage recycling area have to be broken do%vn!!! Please also crush or flatten your plastic milk jugs. We would prefer that you use a cutting board, rather than cut on your counter tops. We have several apartments where this is happening. The Lupus Foundations will be here July 3`d to make a pick-up of bagged clothes and house ware items. You can put 094 -se items in the front entry on July 2°. If you are going to be gone any length of time, please let the office know in case we have a building emergency and require a resident count. The Government has launched a new National Do -Not -Call List. The toll-free number for you to cal' -11149; 8 8-3 82-1222. 1 AMERICA THE BEAUTIFUL WORD SEARCH S E L F C O N T R O L M A W F R U I T E D D DAN M A J E S T I E S 2 S R B L Y E S P g C I O U S E A L D L S O A R U G X R B ROT ftmMA=wwn algrah venose §MM imlogsiorr a stress. HERHOOD Fwpu" wwftb Mdodn Atomodmolftmdambea 7hfneAkbA=dft30wM Aboremed"plata, Amerke.Anredea. Aa =ftwddemesL tnndnm Wbyplla=te M K A D M P 1 L G R 1 M W iK S T E R N A M U H E T L T E T O 1 R T A P L X1 Q E S E Q N N Y Q V Y 01 II R T U S G N W P X S BI obnuMfw nm&&WW , Obeaa Mfarsftft% , Ckbeavud,llorg@Maram ftmMA=wwn algrah venose §MM imlogsiorr a stress. IbMa beyond the year,, Fwpu" wwftb Mdodn Atomodmolftmdambea 7hfneAkbA=dft30wM Aboremed"plata, Amerke.Anredea. Aa =ftwddemesL tnndnm Wbyplla=te M GodshedNsgManthee, Amerka.AmWIM Godmendtt *aveyw% Amerka.Amarka. Godapedhisgraceanthee. AndaawnftpWvabMM@fta Fmm.sea tom Canf mthymdIn And®om thypWwiilrtnmen I as sea. 7Ay Mmb in law. From =a to sNr&V sea. I have put this in the Towne Crier before, but thought you might like to read it again. .. FUN FACTS ABOUT THE MALL OF AMERICA 350 Million + people have visited the Mall of America since opening. That's more than the entire population of the United. States! 9 Eiffel Towers could stand inside of the Mall of America. Two King Khufu Pyramids (the world's largest) could be housed inside the Mall, if it had a retractable roof. 258 Statues of Liberty could stand as symbols of freedom inside the Mall. 3,000 + Couples have been married at the Mall of America since its opening in August 1992. 32 Boeing 747's could be housed within the Mall. 67 Washington Monuments could lay inside the Mall. 7 Yankee Stadiums could fit inside the Mall of America. ; 24,336 School Buses could easily be housed- within the Mall's 4.2 Million square feet. 138,240 Lego bricks make up the Lego Imagination Center. 750 Tons of Solid Waste are generated by the Mall of America shoppers, restaurants, and stores each. month. The Mall recycles about 59% of this waste. 3,000 + individuals are registered in the Mall Walker program. And Best of All — no sales tax on clothing in Minnesota. AMMSIOM ERMUMBEunRL MI0 0 SEAP M j W O O N rL zULoR o x K O w K E T x . p 8. O N V O V V O T U N w P x 8 8 j Pk July 2003 Monthly Planner P&Ud by Carlow Cmarw Pks an aearimo>f 1 2 3 4 SJEW AM 8:30 AM rai Chi Chip 1000AMnode l 8:30AMraiChiQdh 6:0 PM Cads (ea) am braC10h1:30 PM 3/13 Cads DR CW" 700PMBINOO 4oPMPaka 0MCBCLGMWPMcmwua) U.B. INDLPPJUDPJ IC6CARSDAY 6 7 8 9 10 11 12 9A0 AM Cka/b 8:30 AM rai Chi Chih 9wAmOMA06L 8:30 AM Tai Chi Chih 1000 AM RaMeat 8:30 AM rd Chi Char 6:00 PM Catch (Sa.) Sawn 300 PM SCHWANS 1:30 PM 3/13 Cwh DR CWU 4:00 PM Paha 7:00 PM BMW 9N 913UMEMAIM 0 A a Cfsb PM BINGO SAO PM CMde(Tue.) 13 14 15 16 17 18 f` 19 9.00 AM Ckffcb 8:30 AM rai Chi Chih4 Dftl d$IQt 8:30 AM rai Chi Chih 1000 AM ReddW 8:30 AM rN ChI Chih 6 O PM Cada (Sa.) k- 7 0 PM BINGO 91770 AM MMa a Chlb 1:30 PM 3/13 Cada DR C 4d0 PM Poky SO PM Caddrw.) 7700 PM BINGO 20 21 22 23 24 25 26 9AD AM Ckaeh 8:30 AM rd Chi Chih 991 wa7 el l -ward 8:30 AM rai Chi CMh 1700 PM BUIDENT 8:30 AM rai Ctii Chile 900 AM Bka7d Prm m 3:00 PM SCHWAMS 9730 AN Min's ClubiftClu 1:30 PM 3/13 Cads DR M2CnXG 4d0 PM Poky 6 0 PM Cada (Bu) 7:0 PM BINOO 700 PM BMW Sd0 PM Ca 1fO AM COPP88 27 28 29 30 31 9A0 AM Ckm:b 8:30 AM rai Chi a-.ih 8:30 AM rai Chi Chih 1080 AM RaUM R M T a 7:00 PM BINGO 1:30 PM 3/13 Cads DR Collis 9416 A 7M PM BINGO w1r 12 ri N li / Sd0 PM Cade(T w) s b s n s lar ip r P&Ud by Carlow Cmarw Pks an aearimo>f CiT1 bMitMOUTH 3400PLYMOMBOtiJ.TsVARD. PLYMOZTMMN-SS447. DATE: July 10, 2003 for Housing and Redevelopment Authority Mating of July 17. 20M TO: Plymouth Housing and Redevelopment Authority FROM: alanes. HRA Specialist. theougp >l"ama, Housuog Maoag r and Am:e Hurlbu r% Executive Director SUBJECT: Willow Wood Estates Rehabilitation Project BACKGROUND Willow Wood Estates is a 40 -unit rental unmbome complex located on South Shore Drive in Plymonth. The development consists of 36 -three bedroom and 4 - fou bedroom family oriented ummborms that receive project -based Section 8 1 1 While the orifi cal project. based Section 8 assistance contract has expired, the contract is currently being renewed on an amoral basis. Willow Wood Estates requires significant rehabilitation but lacks the available funds for these improvements. Due to the physical and financial condition of the property, the general patton and the limited partner have entered into a purchase agreement, This purchase agreement states that Dominium Development R Acquisition. LLC (Dominium) has until the end of tha year to acme the necessary tax credit allocation and gap financing to rehabilitate Willow Wood Estates aid preserve it in the Section 8 program for an additional 20 years. V Dominium is not sieoessful in completing this cast by the end of the year, the limited partner has the right to purchase Willow Wood Estates and convert it into a market rate property, which the limited patntec has already indicated that be will do. Dominium is proposing to substantially rehabilitate an of the 40 units in the complex. According to the Scope of Wort submitted by Dominium, this rehabilitation will Wclde both interior and exterior improvement, with these improvements expected to nm 540.000.001 unit. The interior improved will include the follovrizgp central air conditioning, kitchm cabinets, add dishwasher. add garbage disposalbathroom vanities. flooring, doors and new appliances. The arterior improvements will include the following. recondition parking tot, improve site drainage, replace exterior doors, repaid replace concrete sidewalks, ploy8ratind equipment. new roof. new siding and new windows Additional exterior improvements that Dominium is currently J 1 exploring std may consider adding.in Flo future ace extra.smfice parking and a community OWN room. . Dominium is in.the proem of preparing a tax credit application that will be submitted to MHFA inter this month. in order to wMimiaa the points awarded to Willow Woods Estates in this upcoming app4estim Dominium has requested several items from the Plymouth HILA and/ or the City of Pbrmoutb_ Specifically, these mchde the following; Local Contribudeas - Hennepin Canty has already committed S573,000.00 in HOME funds to this project. However, with a remaining gep of SS70,000.00, Dominium is also requesting SSO,00(L00 ficin the Plymouth HILA. The funding request would be taken fmm rho Housing Loses line item of the MWs General Fund, line item 77SS, of which them is $90,000.00 currently available in witted finds. MHFA requires that the Plymouth HRA pass a rmsoMioo. which is attached. to allocate this Vie. Letter of Support - Domimium is requesting a letter ficin the Plymouth HRA. which is attached, supporting the developer's plan to: A) Submit a tax credit application to MOA later this month; B) Perform significant rebabititation; and C) Extend the term of the HAP contract for an additional 20 years. Serateglally, T rgeted Resource - Dominium is requesting a letter from the Plymouth HRA stating that the proposed projact is part of an approved community revitalization area It should ,) be noted that MHFA nob requires that the site be designated as a community revitalization ales and does not require that it be part of a larger desigsation. bWA requires that the Plymouth HRA pass a eembitio . which is attached, to make this designation. AHbrdable Honehbg lmeentWe Flrad (AHQ) - Dominium will be sending a letter to Mayor Johnson to inform the City of the developer's intent to submit a tax credit application. A resolution firm the City Council will be required, if the AH W application is successful. Staffbelieves that than are several reasons for the HRA and City to assist with the rehabilitation of Willow Wood Estates. The first team is that it is consistent with both the HRA's Strategic Plan and the City s Comprehensive Plan. Secondly, maintaining the exhuft proms based Sad= 8 aadatmnce provides extended a6oedaU ty for 40 households. The third activation is basad on the composition of the complex. The complex contains 36 -theme bedroom and 4 - Am bedroom units, which are c neentbr in high demand. Finally, it is legs costly to rehabilitate Willow Wood Eden than it would be to eonswa 40 new affordable housing snits. While rehabilitating Willow Wood Estates will coat an estimated 540;000.001 unit, eommucting a crew affordable housing complex would be mach more expansive. Thus, based an rho reasons stated above, staffbebwm that rehabilitating Willow Wood Estates and preserving it as a Section 8 property is in the best interest of the HRA end City. I recommend feat 10e P"oate Homiag and Redevdopmmt Authority Board-of Commhdou : A). Approve the atlue<d mddbo albca flog SSMO M toward tee project; B) Aathoebe staff to abmb the atfadwd edter of mppork C) Approve tee atla W sd be da gating the pr*d as a eommnn* revbd aaden ares; and D) Recommmd.dot tee City Cmueil approve a solation, V the AHIF sppliatlon b suooe:slbL i ATTACHMENTS 1. Site Map 2. Letter firm Danimam mpostiAg financial amistanoe 3. Cooperatively Developed Plan 0. PAsolutian 2003-11 S. Latter of Support ti. Rembdion 2003-12 WOMMe .®..erftmmW4 do yy. 1. t.a!.V LA -3 •. •. .1' a . Si L. V.a 4r. r Am K I Location Map Land Use Guide Plan Willow Woods Estates e Ana I LA ILiving ( ) 10890 Soutb Sbore Drive 0 Living Area 2 (LA 2) HRA Rehabilitation Project 0 LivingAreares (IA Living Area Rural (LAR) N Pnblic/Semi-Publidlnstitudonal Commercial Office (CO) aE City Center (CC) S Planned Industiml (IP) MED LK X00 0 M X00 600 800 Feet MN DOMINIUM Y Development & Acquisition, LLC AM to, 20M Mr. James tisanes Housing and Redevelopment Supervisor City Of Pbmwwb 3400 Plyntouth Read Plymmouth, MN SS447-1482 Re: Willow Wood Estates Ply 1 MN Dear ran Wegmallyappreciate the direction youaffered 0 our Im inecting; and it was very gratifyingying to Ar of the City's an* counnimmut to preservitng affordable family housing. Peryour recounmendefion, Dominium will be actively contacting the service providers Tray and you tutaatinne I Resident meetings are inthe lmmmofbeing atganized in order to peliate a well- tuatded developed phuL Given the merits of the property's in== and support shown by the City. Heaoepin County and NMFA. it is our expectation that Willow Wood Estates will be mbmitft a successful NVA Round I tax credit application in July with policity rebabifiation to start at the beginning of 2004. We we requesting financial assistance from the City of Plymouth in the amount of $50,000 to help preserve Willow Wood Fmates as a finnity-oricuted Section 8 affordable bomM"WNEL HcmmqpinCmmty iscommttwg $573,000 in HONE fimds to the project. lbatleaves agap of 5570.000 that must be closed to took dos litclect a reality. Any assistance that the City can lead will be was* struiated. AU=W are: l Sourccs and Uses of FWW% 2) Pro Foram; and 3)15 -Year Pro Foam. Property operations are similar to what we presorted to you previously. The Sources and Uses have several differences that should be pointed out. I ) Rehab costs have inaeesed significantly fiam S25,O00humit to $40.000/unit due to an inaurese I Sew Of work 2) The underwriter is requesting a 1016 contingency, and 3) Rather than us" tax-exempt bonds with 4% credits, we an anticipating Uumble financing with 9% credits bond an conversations with the NWA. This helps to emerow the gap by misft mare tax credit equity. 2355 %huis Low Neft Suite 100 MWncwdis. MN 55447 Phone 763/35&SSW Fax 7631354 650 Ac9mbilim - DveiWww - 0 1 . AlowmanO Mr. James Barnes. Me 106 2003 Par ii We look ftvjozd to working cwowdvely with the Gly to rehabilitate Willow Wood EstmiteL It is aur pal that this property will provide quality affordable hmoft to bW families in Plymouth far the nod 30 yc@rL As ahways, call Paul Sween at 763/ 354,5603 or myself at 763/ 354,509 witb my quesdowar comments. 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Per Funding Priority 2 in the Multifamily Selection Guide, the following elements are necessary to fulfill the criteria for a "cooperatively developed PW* 1) must be developed thmugb the cooperation and input of a city or county (or instrumentality thereof) or a regional unit of government-. and 2) one or more of the following entities: a neighborhood group or community group, housing providers, and housigg funders; 3) must be in a geographically defined area; 4) plan that encompasses multiple affordable housing and related service initiatives. l) Coverwsewt Bwely lwmhW to PbronsA ft Q q# o affi P* DevdojW Plow The City of Plymouth has been instrumental in helping to develop a plan for Willow Wood Estates. The developers have met multiple tines with Jim Barnes, Supervisor for J the City of Plymouth HRA. The purpose of these matings has been to:. 1) inform the City of the scope of rehabilitation proposed; 2) request that the City inspect the property and moths suggestions as to imrprovements needed;- 3) eeded; 3) inform the City of our intent to submit a Round I tax credit application; 4) request financial aid and letters of support from the City; S) develop a strategic plan to implement the City's affordable housing goals and Pliazid: 6) inform the City of the developer's intent to extend the Section 8 HAP contract on this property for an additional 20 years. 2) Near raan1V Gmps lwvohsd fie Fororwfofg Cogper&*e& Pkn The developer has also received input fiom the following neighborhood and community groups to brJp fmmulate the plan: 1) Willow Wood Estates tenants; 2) Interfaith Outreach a Community Palmers (IOCP); J 3) Metropolitan Interfaith Council on Af ardable Housing (MICAH), 4) University of Minnesota Post -Occupancy Survey dated May 2003. W18sw Wood Tenants: A survey (contained in the Addenda as Exhibit A) fiom Dominium was sent to all Willow Wood Estates tenants via U.S. mail with a self- addressed stamped return envelope. To date, there have been five responses. The developer is planning to solicit fue11w responses by shmong to tenants that their input is important in order to help maximize ft rebabilitation edfnt. The survey was designed to Sather aomt input as to physical wVzovernents needed and to solicit input as to the quality of manageoreol. 13u lft Exterior Improvements: majority of respondents would like to am new sift or pain% new roof', gaffes. Building Interior Improvements: most respnederts would like to see new kitchen cabinets, bathroom vanities. closet doors, and central aur conditioning. Neighborlaod lognevements: additional visitor parking and extensive playground Mit: most respondents gave high marks to management and felt tier community is safe. Regardless of feelings for management. the respondents made it clear that physical improvements an necessary.. Intesfdth Outreaedt & Commune+ Partners: IOCP is currently working with 100% of the Section 8 tenants at Willow Wood Estates. I.aDorma Hoy, Executive Director of TOCP, has specifically, requested that the Section 8 HAP contract be renewed for 20 years . in order to preserve Willow Wood Estates as an affordable family-oriented rental community. Ms Hoy is also concerned about the number of chikheo and the amount of services required by the tewmtts. In ender to betty serer the tenants, Ms Hoy has requested that the developer attempt to provide a community room. The developer is requesting a 20 -year extension to the HAP contract and has directed the project architect to explore the possibility of a community room. The feasibility of building a community an is net yet determined give site constraints (soil conditions and building setbacks) end financial considerations. Mdmpdkm Interhith Council on AQordabb Howdeg: MICAH is very soneeneed with preserving federally assisted homing. They support the developer's plan to extend the Section 8 HAP contract for 20 years MICAH is also st1mortive of an extensive rehabilitation of the property consistent with the scope of rA.litedon contained in this cooperatively developed plan. Umiverdty of Minnads PBvahudw Pndect: students fiom U of M conducted a survey (contained as Exhibit B in the addenda) in May 2003. Approximately lVd of the tenants responded. The survey indicated that "those residents who took the time to mgmnd are generally satisfied, or very satisfied with both your management and their living conditions at Willow Wood." Their concluding recommendations were to: 1) address stractural maintenance and parking congestion: 2) install playground equipment, and 3) improve management — tenant communications. The pnferty is located at 10850 South Shore Drive in the City of Plymouth. Hamepin County, Minnesota. 'lois cooperatively developed plan is consistent with City affordable housing finals. Implementation of the plan requires City support and fmaacial assistance. The developer bas requested that the City and/or HRA designate via resolution Willow Wood Estates as a "steategiealh targeted resource" and Mat our rehabilitation proposal is part of a community revitalization or stabilization plan. s.) Plan hw@WwaW AffwdWWe Howft said RelotadServim InNadres The following outlines goals and implementation strategies that are integral cats of the Willow Wood Estates Cooperatively Developed Plan - Goal: Preserve federally assisted Section 8 rental projects. Im pkmentrAm Strategy+: extend Section 8 HAP contract for 20 years. The goal to preserve Section 8 rental projects is consistent with the City of Plymouth's Comprethensive Plan: Housing Plan (Chapter 5) Implementation Strategies Goal 5-9 found on Page 124 Goal 5-9 states in part "Section 8 New Construction Properties — encourage owners of existing affordable propenes to re ew their contracts with HUD". TOCP and MICAH both strongly support the developer's efforts to renew the existing Section 8 HAP contract for 20 years. This strategy will insure that 40 project4med Section 8 townhouse units at Willow Wood Estates remain affordable to tenants coming 5096 or less of Area Median home for an extended duration. Cod: Long Term Alfodability, visitation Strategy: 20 -year Section 8 HAP contract renewal and 30•year LURA Preserving long tem affordability is consistent with the City of Plymouth's Comprdnaosive Plan: Housing Plan (Chapter 5) Implementation Strategies Goal 5-10 found on Page 12.6. Goal 5-10 states, "Long Term Affordability — utilize techniques such as land trusts or property encumbraim to maintain long term affordability, of housing receiving asshstatme." This goal a hmplernented through the cooperatively developed plan through two methods of property auumbranue. First, the 20 -year Section 8 HAP contract renewal baps Willow Wood Estates in the project -based Section 8 program for 20 years. Secondly, the developer proposes to use tax credit equity to fund the property rehabilitation. This will entail encumbrance of the property via deed restriction to provide affordable housing for a 30 -year period. God: Financial Support and Technical Assistance for Maintenance and Development of Affordable Housing, Implementation Strategy: Developer requesting City Financial Assistance The City of Plymouth's Comprehensive Plan: Housing Plan (Chapter 5) Implementation Shatcgies Goal 5-7 on Page 12-6 calls for the City to provide financial aid to "assist in the development and rehabilitation of housing affordable to low- and moderate-i>e residents IU developer has submitted to the City of Plymouth HRA a financial plan. demonstrating the need for significant gap financing due to the proposed substantial rebabilitation of the property. The developer has requested $50.if -M financing" ern the City. Coal: Livability of Housing and Neighborhoods I tattoo S&attgy: Substantial Rehabilitation of Willow Wood Estates The City actively supports programs that improve the livability of housing and neiglibarboods per Goal 5-13 on Page 12-6 of the Cave Plan: Housing Plan Chapter 5) Implementation Strategies. TOCP and MICAH also share the City's goal to improve living conditions at affordable housing communities. Willow Wood Estates was built in 1980. As an abler community that houses huge families Willow Wood Estates requires substantial rehabilitation. The developer is applying to MHFA for a tax credit allocation to fund approximately $40.000h'unit in improvements. The developer and a survey conducted by the University of Minnesota polled tenants as to needed improvements. Additionally. the developer hired an architect to inspect the property and propose a Scope of Won. Based on this cooperative effort. the following Scope of Work is Interdith Outreach dt Community Partners has specifically requested that the developer find a way to provide a community room. TOCP provides services to 39 families at Willow Wood Estates and there are approximately 100 children living w..=te. The developer has directed tie architect to propose a community roan location knowing that this is a "tight" site with significant soil issues. The developer will then try to obtain necessary building variances (if needed) and financial support to enable conduction. i lhrterh30r Inap vaearems Central air conditioning Bathroom vanities Kitchen cabinets. Carpet / vinyl Add Dishwasher Doors I closet doors Add Garbage disposal Enarterhuravessene New appliances Exphne adding surfaceparking Playground equipment Explore adding community room New roof Recondition parking lot New siding Improve site drainage New windows Replace exterior doors Add screen doors Repair / replace concrete sidewalks Provide "Suggestion Box" Interdith Outreach dt Community Partners has specifically requested that the developer find a way to provide a community room. TOCP provides services to 39 families at Willow Wood Estates and there are approximately 100 children living w..=te. The developer has directed tie architect to propose a community roan location knowing that this is a "tight" site with significant soil issues. The developer will then try to obtain necessary building variances (if needed) and financial support to enable conduction. i 00 Goal: Fair Housing (Goal 5-19 of Comprehensive Plan: Housing Plan (Chapter 5) Strateges. Implemeotatioo SwatW. Provide affordable dousing to Section 8 teoams at Willow Wood Fatales. Cam fm support and publicise fair dousing programs and policies.. 10) J ADDENDA I) Willow wood Estates Tenant Survey — Dominimn 2) University of Minnesota Post -Occupancy Evaluation Pioject 3) Interfaith Outreach & Community Partners Letter of. Support 4) Metropolitan hderfaith Council on Affordable Housing Letter of Support r) j i 87BIT A - DOMINIUM TENANT SURVEY i Villow Wood Estates - Tenant Questionnaire TM manmg, onent aompM of W m Wood EMM Is pbmft Impooram ons to WiM= Wood. omm you ple taloa a feW mm- to suggest ways Mat we mn lmp ov WMM Wbod4 You vA m ad wmm mea Please ra n Mb form In Mw postage paid emielopa try hme 24. &'003. 1MMt you sor ludping us M 6nprore WM= Wood. Please 0st Impaomw is for Me areae U ted Below. WhO Improra MM would be most h *= nt Is W k li The or12 of, I t of Willow WOW wadd Uloe to help you taloa advantage of soelal aewioes In the area: What ldnds of eervices do you wnently uee9 What odher aarumadq sarvloes wo odd you use N they were avaikdafe'? Are there any other aonwwft you have aeout Willow Weod you would lum us to know aboid? Flom 1 m JA now meddled we you with the cwmd I I I condition of yaw VABcww Wood eutidtrd(dideane)R 1 Z 9 4 5 6 7 8 9 10 notsuddled_._ .aaU,11 _.._._.—verysI 'INN' Oonurrerr Finn 1 to.sQ how ad 1111 are you w0 the caesnt physiml condition of tine WUlow Wbod riet dwhood (drde ane>7 I Z 9 4 5 6 7 8 9 10 not Oornroentw Finan i to 1M now este do you feel living at Willow Wood (drde one)? 1 Z 8 4 5 6 7 8 9 10 noteste __Mo safe.._..._..._.....„..„........_......._.. very Safe Cornnrew - FMR 11,010; how aettdbd aro you Nth tine qua ty of no I serdoes available to you m WUIow Wood (drde crept 1 Z 8 4 5 6 7 8 9 10 not ,._.._.._........—_._.._..very satWied COaurrerft Flour 1 to 10r how saBill ad are you Nin the way the. management of Willow Wood hendw nI 1 0 os hnues (chda ono)? i Z S 4 5 6 7 8 9 10. not aatleNed ComnreMx FWm 1 W iq how sati ll are you Nth the management of Willow Wood (drde. one)? 1 Z 9 4 5 6 7 8 9 10 rotSetlNed......_......._..._..somewhat sad I Hed..._....._..............._..........very saddled r"^1 i 00 Lxmr.r H - UNlVERSPfY OF MDVNESOTA POST -OCCUPANCY EVALUATION E 66/73/3883 13:03 7635486619 LP PAGE 63 Miw G.2003 Ms. Ltts Mas, Maaagsr vraigw Wood Beres 10850 soudk-shote Drive Pbmoth, Rtameem SSW Deer Lha% Oteg. PaAand I would tiWa to d eoh yon for yor esshtame sad sappoet du ft oar Ped} Ompamy Eabasrion project at Wfllow Wood Fw mm Your padadpaiam and willbwm to help has been we&* appredd* now that the p mjed lo eoaopletG wo would hte to he you know Them we learned about you tmasta ao that you can use thv kdomatim for the bonalk of the Wellow Wood , m msmhy. Durr our Best mawkS with yon we Warned d st you are hood width two onvft cbdbmgm mamapg this pmpaW.. l) the aeoaahly eollecuoo of rest an a timely buchu. cad 2) beoft teaeeds sdkW wW7e tiro pop@* ua&gpu hwrovmm ts. After baanhtg abort Willow Wood's aims bodgeoud, sod sense htham dm about the teaoom eomposbhoa, we Chose as tam out a el ndoo on nobbrm satisfaction We wanted to Bud out for you bow sdWhd your tutors are seder you mmegemmtvrhem dketr pimay ocummos e a teddeasa, and vrhae they world like to sae images ooar oo de propab As yon imow. we banded out amvays to cab of tnumb mlhog tbwo about their teddyudd aaI iesors at WMm Wood Estates. Dov to tissued to min from omeots on the heal survey dietrando4 we conA mted a ttaoond solhoitation io hopes ofes improved. tatpoame one.. The came vurvey via mod beth daces; do deb dArsom Wag dap color ofde awry paper and the cover letter vMcb s000nmpioded the covey. Ile wo nd suwry attend that nddmt input could help hmpove the comost qr mawle at Wallow Wood. which mty aaphir i ft we hd a geeetar rue, , ao the eeoord eppael More aN do sormys was==04 about a third of you reaia1 - hd tubed da thme to ant, % duh is abut they ON at Those randmsts veld took rho time to respond are emu* aothfiek of very sdbfbd whir both your maoWemmt nod tbaah living cordo m at Wrllsw Wood. That' Mm tbel you are very eomased about tsta weeds u nddeeb, ml cited a,om d hr more Htrlagapace as the prbay rermoa tbey would seek to fife dwwbaa However. residents are ah o ooaoeme' abet the pbpmW condition of the psopeelythe parliaL and the k* efpte i gt , aquipmrd I for do ebtldm they have also clad smamgmrenm haves as a ptmdd resson Aw ebooeheg to On d wwbom We ate aware that you manage Willtw Wood Edifts undue ds guidance and adminhudioo of DomM m Serviom to orpataled. and that you m mad you posimion Joe last year. R b our beliefthem In tiglt of what we have seer at the propaW site and the: J n 86/43/3883 13:41 7635486819 LP PAGE 83 iopnt fiats a naft the Dominium seeds to halo Ock dlmd n and their 6 mesomrecmn an the aite seeds ofthe papeft to being it to m stabdiceft phulu , sod pkikelly m=4 tmssidembi plopat) Tomm ae aaddhd wkh mensgemeafe eilbmes and aoeid sallwitiv% but they ieoogo" the the pwpaty is wt k% t up as wM an it couH be The 9e the the pmmptgr is a pmijemx4mW Somaioo g homing oomesoud4 "MOI assao the k b *W ier it is be aebatsnd nd m dmioft. or ph0rsioslgr. Floor mmulamos ofthe alter tsgaed n ofwhs b nwowdit can main lemma Poet less varied as human binlaM hnmaoh as tomu m wits art a coadde rablreapcmk it vrould aeon m be in the uaa teavat ofthe peopeeq vwamam to mb vibe they mean b miaimiaa coraled11e16 docisisaa. Ou the. bads ofour she obsenaaiook pmmrsonsl iumview. and moray ofemoideeas. our comb 110 1 1- or. Address the aonaxmal meimeaaaoe needs and pmniting 000gedion as amts es pmmseihb. Cansldamaais art oppoahm ft hr uxwkms to pantie% I in r dnmd=d and teammg" Nota*mmUthis-cogartammuftinthe aura ofthe.prapa4. bat d mmodd s®ii so maio aooe aepaieea. as doaa on mmolddinqueecim and esbaaoe mmaidmt iovamonot fade paopuly Amur vAb DsmMma Saviem lac, to have the pbnpormd equ%=M 6WAlb d as noon a wssible. These aro a brge mansI ofd &n a thb lowdoo vibe need a ani! outdoor place to php The dtivesmV ad packing bas see too hsmmdom for m hftm's tenmsaioml and devebpmentd aeeda lmptove meaagmrUS490101ooh. , oft such madonim am affla'wggv on box' b the bimdcy mooa4 kmiag uavim evshod n tis age maimmmeaoe vbbs m vnk% pm>Dumbing a mepmbr maisIetaer b updese ma &mb on pmol - - ' pq*b and silo bora, and / or boding coaaanmly iaemrma b gain a timely seine ofeeaident e000ems. As a tbatner mmsideaa of Willow a,.od i3statra vie believe thea ;mm have a much kaeom sane ofwbat mesidmas visna rad need 1hm those vibe oviasse inn pmopa4 st abigbr bmaL lib oar hope the opoo teview ofdds report, thea Dombuum Smav =% h r- wiD be e 0 - live to yarn sine's seeds. Agt% tm k yon ihr yam helpand support &ft mme: mc&a It hes bees, m bftkf l ampsieaoe workhsg with ymm and pw popaq. sad s hope tbd wbm aD the inPotmeioa oleasd bee bsm aamidaed, the teaMews of Wilbw Wood EMw vA betma Lomaaem 11 And Som nk Curly KeBbnKr 86M2@93 13'42 7635406819 LP PAGE 94 Willow Wood Eddo Resident SdWbWGlk &VVW O=§sbat =w&d _.p"m —vowe"had obod"d — woe SO" 3) Vbmlbars ap ol lem aim or, I itboomwer, N. a%= 4 bmmdkl* __NNW 24 hoots __Nftb 23 dip IAWAlan 3dW 4) lbww000mddo yon ad Mmqple ft a smoym bmft wow (%m,6 VMY=MMW 5) lHbwmddw.mym rtbb PON* a - a vrdbw Wbodtbte W opkm V) PN19" --50mvAmmd" —Sdk" --Yaywi" 6) lbym aoaienoe peo6laoelnawcf*..wwm wwuw Gomm" b)Dnftvft Whill ll nft(ma pat hmm hW9wiL bftat POW) dDIfrom .ort abaie000dpm*d®bwwdametas q moat oepotmt bettml8 oaede as emelt 1- ar>tt ioipatait, s- beat lop) 6)TobedmtDwort 8) Who world be mat I&* iD acme you ib bars WUbw TibodBma? a) Jobobmyp sir C)UdmmvA& lot dol&mewmftb 9) 3,iyemadat.er Iayseatbbetiv t8itr b) o) isaboeeeofe4,rarn MW 311) i 86/23/2883 13:42 7635486619 i LP ME 0 A*Aw Am CID&= 13)VfMMmdafvXMkdDy=d4? IUHowtoogtuneyoubvWaIWM wWaodBowe aWoowwbodBMmitvmmblc lbniyou5oraliogdfemeeto diaeQnee000s Wavdmyowq*imud PWABMM Cb*Kddk 96/23/2803 13:42 7635436919 LP PAGE 96 Ra a" n wpo tam 90m =M pick oras sad 1wat WHloar Wwd lBatatm it waald b9:— '' 1)-Bnilda Nda®s" F 2) 40aw tm oobrofft- hooses" 3) -Odw ppamme* 4) `" r S) 'fib w m goaada piled ap d eeooradw 6) "Sidb& mor 7) r i UP~ 9) 6166 padu' i 10) Vmkiog lhr wn ms and 5mdty or @leads / pbw ansa fur cbu* " _ 11) "sty bodaoose t 'aeb ma4 ahouh! he ahla to lore tbekowa walla, dgtr, d dbbwmbu-. 13) 'VIq atmd.agaipeteat for the yata gar kids who sot aoas the attest to the Somh Shove Yank – wilh the tumu detatind'mg tmt older kids will not hath oat.aod 9mra meyoum hnmdty faalius w be iepuaed M fd wmkiW egpaeigr; Owfew – in the co"Go 1'd oho iochdo , II at mgla. When wmkaig ammo ofyomam kids ane aft to sleep – older kid: see will ra6iag a tudnnP'. ' 14y'1t tm dty and a !- to slop pee jV% demomt mm by tke otagp intnei.e 6®paaeioa.of our hostas and lack of pmkigg". IS) "VGY Vmwr Pft3M/t=m%M ddL&Kem J IZ D . Exmff c - iocp LErrat OF suppoRT 1) N. Jun 30,2003 A& Janis Banes Supervisor– HRA City of Plymouth 3400 Plymouth Boulevard Plymoo*6 MN 55447 DearJim: Ineafaith Outreach & Community Partmers anhusiastiedly supports the application of Dominium Dnvelopmmt & Acquisition, LLC for a 20 year HAP menwal and tdmb of Willow Wood Estates in order to upgrade and smbiliae. Wordability for the Willow Woods neighborhood As you know, Willow Woods has been one of the more stable towincmn neig rhoo& abler tints Will has the capacity to house several large families (36 three-6edromp and 4 fau-bodf mnn units). The popeaty is in need of significant rehab inside and out. We are roger to work with the developers to continue to provide- and expand the services of IOCPICONECT to Willow Woods residems. We and our partimm—i.e., the Wayzata Plymouth schools serving Willow Woods .cbildm % the YMCA, Communities m Collaboration Council, Plyewutb park & ReamodM local clinches, M,—ate eager to seethe affordability of this neighborhood preserved and Willow Woods families and children linbed.morI effectively with the life and opportunities of the community. We exp= to work with Dominium toward achieving these goal% and tim the City of Plymouth will see this as a wonderful opportu ity to not only effectively preserve affordable housing smck, but to wrap supportive community services arommd the Willow Woods community. LaDonm Hoy, Executive Director IIMWAITH OUTREACH & COMMUNITY PARTNERS Cc: David E Dye, MAI Dmminium Development & Acquisition, IdrC 110 Grand Avenue South, Wayma. Minnesota 55391-1872 952/473-2436 Fax 952/473.4337 I EMBIT D - WCAH LETTER OF SUPPORT J ME7ROPOIHAN IN7ERFAnM DaAmlm Powe mercy, walk humbly wlh your God' June 30, 2003 Jim Hames City of Pbmwu& Planniog l)gmbnent 3400 Plymouth Boulevard Plymouth, MN.. SS447-1482 jj l L7 .. . 1 .s1 Jul 0 7 200 Dear Jim Bames, We have had a chance to review the Dominium proposal to rehabilitate. the Willow Wood Estates. Assuming may an put tags the necessary fmancmg to continue the project under section 8 program, we whole heertedly endorse the upgrade and maintaining these forty units of affordable housing in Plymou& Be. assured that our Plymouth MICAH Task Force will work to win public support for the city's imoly mens. Phase kap us apprisod of the progress on the project. sinaaely, k Plymouth MICAH Task Force Phone. (612) 6i 1.6790 afhn ema Chareh center Sam (612) 4-18AN 1231NAM FranklinAvenge.feSa710 &m W hdaYmhah.aR u l+ mNssm Winner afdw 1999 HUD NU1801101 Best P KIkes AamW vwrmkah•a% I 4 RA RESOLUTION 2003-11 RECODING FUNDING VALLOW WOOD ESTATES RERABB ITATION PROJECT WHEREAS. the Housing and Redevelopment Authority in and for the City of Plymouth has available funds to commit to the Willow Woods. Estates project; and WHEREAS, the proposal to rehabilitate Willow Wood Estates and preserve it m the Section 8 program is consistent with the affordable bousing goals of the HRA's Strategic Plan and the City's Cave Plan; and WHEREAS. the Housing and Redevelopment. Authority in and for the City of Plymouth has detammod that providing gap financing to rehabilitate Willow Wood Estates and rnaerve it m the Sem 8 program for an additional 20.years is an appropriate use of the HRA's fund. NOW. THEREFORE. BE If RESOLVED BY THE HOUSING AND REDEVELOP:'.WT AUTHORITY IN AND FOR THE ClI Y OF PLYMOUTH, MMESOTA, that the Authority approves the oommitmemt of foods to assist the Willow Wood Estates rebabilitatirm, project m the amount of SS%000.00. Adopted by the Plymouth Housing and Rodevelopme nt Au&wity on July 17.2003- J 17PCITV)COF PLYMOUTFF July 10.2003 Ms. Julie Walla Mumesola Housing Finance A,geaey 400 Sibley Sneer Strife 300 SL Paul, MN 55101 Subject Willow Wood Eswes—Ply®outb, Minnesota r Dear Ms. LsSau: I am writing in support of the proposed aegWsitionktobiliMtion of a 404mit townbouse ca®umily in PbmwudL Willow wood Estates was developed m 1980 as a Section 8 project oriented to huge 6milas witb ddrW64k 3 bedroom and four 4 bedroom towahottse units. The property is proximate to commercial services and employment centers being sinmted just north of Hwy 55. approximately arm mile west of Hwy 169 and far mules east of 1494. Pbmwulb based Haidng Associates 4 LP is prapos1 to purchase the properlyand perform a substantial rdmbilbdon estimated at approximately 340.00O cit. Additionally. the developer is proposing to extend the Seed 8 HAP connect for a 20 -year term We belkw this plan will preserve large family Section 8 housing aff zdabk to perm with incomes below 50% of the area median The project addresses the bousing goals in the HRA's Saategic Plan and the Cily's Camprebensive Plat. Pbvxmtb Leased Housing Associates 4 LP has applied to the City tar funding to help finance the proposed aogttisitiabititatian. The Plymouth HILA is expected to tate action an the gap financing July 17.2003. If you have anyquestions. please fed See to contact me at 76Y 509,5412. Sincerely. James A. Bamea. Housing Manager Cilyof.Plrmoutb PLYMOUTH A'&outifuf9f=toLive 3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 - TELEPHONE (763) 509.5000 wvmd.plymoulh.tnn.us URA RESOLUTION 2003.12 REC OMUNDING WILLOW WOOD ESTATES BE DESIGNATED AS A COMUNIIY J REVITALIZATION AREA WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth supports the tax credit application being submitted to the Minnesota Housing Finance Agency (MMA) by Dominium Development 8t Acquisition, LLC for Willow Wood Estates. and WHEREAS, the proposal to rehabilitate Willow Wood Estates and preserve it in the Section 8 program is consistent with the affordable housing goals of the HRA's Strategic Plan and the City's Comprehensive Plan. and WHEREAS, it is beneficial to the project if the HRA designates Willow Wood Estates as a. community revitalization area NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR. THE CITY OF PLYMOUTH, MINNESOTA. that the Authority despates Willow Wood Estates located at 10890 South Shore Drive, PID Number 3&118-22-22- 0006. as an approved community revitalization area Adopted by the Plymouth Housing and Redevelopment Authority on July 17, 2003. D 1) DATE: July 10, 2003 for Housing and Redevelopment Authority Meeting of July 17, 2003 TO: Plymouth Housing and Redevelopment A FROM: Denise Hutupport Services Manager and Housing Programs MaoaW through Anne HV Executive Director SUBJECT: 2004 NRA Preliminary Budget BACKGROUND Each year in July staff begins the process of developing the following year's budget. Over the past few weep, HILA Staff has bum evaluating the 2003 budget to determine if we are on track with revers tes and expenditures and preparing the preliminary 2004 budget. which the City Council will begin reviewing on August 25. Additional Council study sessions are scheduled for August 286 and Sepu mba 2°'. (All of these dates are tentative and have not yet been set by the City Council.) By September 13, the Council must adopt a preliminary tax levy for 2004. Once the preliminary levy is set. which is tentatively scheduled for September 91h, it can be reduced but cannot be increased. Find budgets will be adopted in December. with the final tax levy due to be certified to the County by December 26, 2003. The HRA budgets are included in the Wpm submitted to the City Council. HRA activities are covered by three separate program budgets: the Community Development Block Grant (CDBG). Section S. and the HRA General Fund. The CDBG budget is supported primarily by federal funds, except for some overhead such as allocations for data processing and facilities management). which are fulled through the HRA property tax levy. The Section 8 program is supported entirely with federal dollars and the HRA General fund is supported almost entirely by property taxes. The Comcil traditionally adopts the HRA's budget as part of the overall City budget. The HRA has authority over the HRA General Fund and Section 8 program budgets: however the City Council is the Grantee for the CDBG program so they have more authority over that program budget. The Council also has autitority over the amount of the HRA property tax levy, so ultimately they comrol th- main revenue source for many HRA programs. CDBG (124% Themain changes in this budget reflect expected income and expenditures from federal funds, including repayments and carry-overs from previous years' allocations. The overall budget shows a significant decrease because of the smaller carry-over of funds from previous years. The property tax support for this budget sbows an increase from $16,803 to $17,836 ($1.033 or 6.15%). corresponding to the increase in the City's allocations for :ental of equipment. photocopying, data processing and facilities management.) Seedon 8 (1251) The Section 8 budget reflects the command operation of the voucher program, and that federal mman es will be sufficient to offset expenditures without an impact on local resources. The most significant change to the budget is a proposal to transfer responsibility for Section 8 Housing Quality Standards (HQS) from inspections to housing.stafi: Making the change would eliminate a $7.000 expenditure for housing inspections (line idem 7016). which is a transfer of federal funds fry Section 8 to the City's General Fund to pay for the service. The Housing inspector is currently overloaded by the combination of rental housing inspections which will be increasing with the large number of new rental units coming online) and an increasing number of property maintenance complaints and coning violations. A logical fust step to make more time available for these activities is to transfer the HQS inspections to housing staff. When we increased staffing in Section 8 last year, we began training housing staff to do this work. By 2004 we expect them to absorb all the. HQS inspections. The Section 8 budget also reflects related increases in the 7701 -Employee Training ($500) and 7703 -Conferences 8t Seminars (5250) lire items, den to another employee in the division who will be attending area confeemces/seminars and completing HQS certification The change in responsibility for inspections, as well as changes in how all of the responsibilities for the Section 8 program are distributed among the staff, will require that we make some changes in the job descriptions of the two full-time positions funded by the program. The current Housing Technician position (Grade 10) will be absorbing primary responsibility for inspections. This position has also taker on increased responsibility for overall program management during the past year. We believe that the changes will make this position fall into the saute classification as the HRA Specialist positions (Grade 12.) The current Housing Eligibility Specialist.(Grade 7) will absorb back-up responsibility for inspections. Sincethis position became fall time, we have found that the work duties are closer to those in the Technician's job description Therefore, we propose to promote Huse two positions, now in Grades 10 and 7, respectively, to the positions in Grades 12 and 10. The total estimated cost of this change is projected to be 57,553 (55,513 for salary and $1,930 for hinge benefits.) BRA General Florid (12.12) Staff is proposing am significant new expenditure that would account for the msjoray of a projected increase in the HRA Tax levy from 5552,120 in 2003 to $657,349 in 2004 (an increase of $105,229, or about 19%. including the tax levy supporting CDBG.) The levy limit for the HRA in 2003 was $932,800. We do not yet know the levy limit for 2004. however the proposed levy of $657.349 will be substantially under the limit. The Housing Loans lice item (7755) was put in the HRA budget in 2000 to be used as financial leverage and assistance to projects as they arise throughout the year. A $10,000 increase in this line item is being requested because we have not raised the limit since 2000 and w: are adjusting for inflation Staff is also proposing to increase the Housing Loans line item by an additional 75,000 in response to the HRA's 2003 Strategic Plan process and the increase in demand for rehabilitation of existing bones in the community. One of the HRH's goals was to identify additional resources for both the Mrst Time Homebuyer and Rehabilitation Programs. The HRA is in the process of centrsming with a non-profit organisation tD administer various programs fiiom. the Wonesota Housing Finance Agency. The requested increase could be used to write- down the interest rate of the NVA programs to assist additional households with needed repairs whicb will improve the local housing :xk. Also, the local tax dollars will have fewer restrictions than our current federal funding source and will help expand the program. We currently have 20 applications on file for our existing Rehabilitation programand the current CDBG reswces will assist about 6 applicants based on our maximum loan amount of 25.000. As the HRA programs tend to be unpredictable as to the 'needs' from year to year. the HRA could evaluate the use of these dollars midway through 2004, and potentially :use them for another program if the need is determined to be greater. such as the Rust Time Homebuyer Program. In addition to the expenditures funded by an increase in the HILA Tax Levy, staff is proposing a one-time tramfer from retained earnings (fund balance. revenueline item 5999) of $165.000 to expenditure line item 7744. This money would provide the down payment on the purchase of the site at Northwest Blvd. and Schmidt Labe Roadfrom the City. At their June 2003 meeting.. the HRA directed staff to pursue the purchase of this site. with the intern of working with a non-profit developer (such as Common Bond) to develop affordable lousing. Staff is currently having an appraisal prepared, which will be used to develop a purchase agreement with the City. The original purchase price for the land was $165.000. This amount would reimburse the City's fund that purchased the property immediately, and give the HRA site control needed to develop a plan for the project. The largest single line item in the HRA General fund expenditures is the Senior Housing Rent Assistance (7748). For 2004, staff is proposing to reduce this line item by $40,000 as a result of a hewer debt payment because of the bond refunding that occurred in 2003. We look forward to reviewing these proposed budgets with you. Please let us know if there a any additional information you require. Thank you. I recommend that the Plymouth Housing and Redevelopment Ana mwity Board of Com alssloom discess do 2003 HRA budgets and recommend that the City Council adopt the 2004 HRA preliminary budget. ATTACHMENTS 1. HRA Levy History 2. 2004 HRA Preliminary Budgets 3. HRA Reserve account(s) balances HILA LEVY HISTORY Lew Y rAmoufd 2004 Proposed 657,349 2003 552,120 2002 538.423 2001 483.178 2000 464.344 1999 446.214 1998 409.959 1997 390.997 1995 383.789 1995 383,200 1994 377,000 1993 36F:700 220 CDBG 4001 Property Tax 4289 Comm Dev Block Grant 4270 Rehab Grant Loan Repayment 4271 Loan Repay -Affordable Housing 4704 Administrative Fees 4802 Interest on InresbneMe TOTEXP Total Expenditure Percent Change (2003 Budget) 1240 CD8O (1240) 6001 Regular Salaries a Welles 6003 Overtime Pay 6021 Medicare 6022 PERA 6023 Social Security (FICA) 6024 Deferred Compensation 6031 Group Life Insurance 6032 Group HospitsWemal Ins. 6034 Worker's Compensation Ins. 6035 Unemployment Compensation 6101 Office Supplies 6103 Photography 7004 Legal Fees 7009 Audit 7010 Medical Fees 7020 Record Retention 7101 Postage 7201 Printing 8 Publishing 7601 Mileage 7605 Renal City Equipment 7701 Employee Training 7703 Conferences 8 Seminare 7718 Miscellaneous 7744 Grantee Awards 8301 Photocopying Allocation @302 Data Processing Allocation 8304 Facilities Management TOTEXP Total Expenditure Percent Change (2003 Budget) 2004 CDBG Fund.xls 7110/2003 j 2004 2004 2004 2001 2002 2003 Expdtrs 2003 Continued Increased Regsm Actual Actual Budget thru 4130103 Estimate Ssrdce SeMce Budget Justltieetion 59,728 66,692 60,433 15,598 58,071 87,290 67,290 272 0 787 944 878 255 870 971 971 3,114 3,503 3.344 955 3,303 3.711 3.711 3,368 4,036 3,746 1,091 3,725 4,168 4,168 1,060 2,031 SOO 1,837 3,621 2,784 2,784 182 213 180 55 175 ISO 180; 7,014 7,422 9,888 1,583 8,111 7,644 7,844. 0 0 0 0 0 0 0 0 413 674 525 10 525 525 525 20 0 0 0 1,200 4,068 4,068 1,200 1,200 2,850 3.000 3,125 3.425 3,425 3,770 3.770 10% increase per Larry Jacobson 118 0 400 400 400 400 926 780 1,090 315 1,090 1,090 1,090 114 268 300 300 300 300 4 ISO 25 25 100 100 Na always possible to take City vehicle 1,432 1,489 1.549 516 1,549 1,611 1,611 10 66 4,200 3.037 4,200 4,200 4,200 447 782 1,500 1,404 1,500 1,500 1,500 7 0 308,873 334,538 401,161 144,576 537,788 308,M7 306,647 Smaller carryover of 2002 fords 877 921 948 316 948 976 976 11,427 11,122 11,563 3,854 11,563 12,321 12,321 2981 2120 2143 8L 2.243 2.829 2828 40.139 441,828 510,018 183,809 645.998 424,316 0 424,316 26.66% 16.80% -100.00% 16.80% 2004 CDBG Fund.xls 7110/2003 j N 260 HRA Section 8 4001 Property Tax 4208 Other State Payments 4265 Section 8 - HUD Direct 4266 Section 8 Rent Assis[ - Port 4267 SeGtian 8 Admin Fees - Part 4274 Section 8 Rental - Disabled 4275 Section 8 HUD Transient 4802 Interest on Investments 0 TOTE%P Total Expenditure 2,151,365 2,855,197 2,563,689 797,325 2,891,333 0 3,078,489 0 Percent Change (2003 Budget) 11,91% -100.00% -100.00% 2004 2004 2004 2001 2002 2003 Eapdtre 2003 Continued Increased Rmp d 1251 HRA Section 8 (1261) Actual Actual Budget thru 4/30/03 Estimate Service SeMce Budget Justification 3001 Regular Selves a Wages 60,771 82,042 98,219 34,833 103,092 108,232 5,513 113,745 Promotion of exleting positions 6003 Overtime Pay 192 500 500 500. 500 6021 Medicare 886 1,188 1,429 487. 1,475 1,584 1,930 3,514 .Fdnpas for promotions (35% per Bobbi L) 6022 PERA 3,140 4,460 5,431 2,003 5,782 8,020 8,020 8023 Social Security (FICA) 3,701 079 8,093 2,084 8,317 8,739 6,739 60<4 Deferred Compensation 375 600 600 936 936 6031 Group Life Insurance 216 307 302 119 319 300 300 6032 Group HospitabOantol Ins. 7,792 10.901 17,730 8,308 18,044 17,892 17,892 6034 Workers Compensation Ins. 0 0 0 0 6035 Unemployment Compensation 0 0 0 0 6101 Office Supplies 549 356 510 18 510 510 510 7006 Other Legal Services 500 500 500 500 7009 Audit 4,299 5.911 4,125 3.935 6,125 6,250 6,250 Amount from Larry J. 7010 Medical Fees 44 0 7013 Other Professional Services 90 440 300 300 300 300 7016 Housing Inspections 10,700 12,260 7,000 1,660 7,000 0 0 7020 Record Retentinn 800 800 800 800 7101 Postage 3,678 2,982 4,360 556 4,360 4,360 4,360 7201 Printing & Publishing 410 159 750 750 750 750 7501 Mileage 17 24 50 23 50 50 50 7605 Rental City Equipment 1,670 1,737 1,807 602 1,807 1,879 1,879 7701 Employee Training 151 1,264 2,500 2,275 2,500 2,500 500 3,000 Additional Enipbyee/HQS Training 7703 Conferences d Seminars 772 702 1,800 1,424 1,800 1,800 20D 2,000 Additional Employee 7705 Subscripti:ms A Memberships 279 194 250 20 250 250 250 7728 Social Services 10,758 14,192 17,160 3,606 17,160 17,160 2.468 19,826 Funling Request From HUD 7741 Section 8 Part-Out hent Assist 33,530 17,7FA 54,749 72,000 72,000 New projections 7742 Section 8 POR-Out Admin Fee 1,655 1,0f 1 3,778 5.335 5,335 New projections 7743 Section 8 Port-In Vouchers 1,047,454 1,162,017 1,008,000 442,784 1,368,001 1,008,000 435,000 1,443,000 New projections 7749 See 8 - Utility Allowance 4,408 2,448 3,000 387 1,105 2,250 2,250 New projections 7757 Section 8 Rental-Disabled 140,497 143,618 330,000 51,527 148,847 201,600 201,800 New projections 7759 Section 8 Rental Vouchers 379,066 1,058,908 1,046,400 370,760 1,137,920 1,048,400 39,200 1,085.600 New projections 8.101 PhotocopyingAlocetion 1,002 1,05.^ 1,064 361 1,084 1,116 1,116 8302 DatoProcessing Allocation 11,427 11,122 11,563 3,854 11,563 12,321 12,321 8304 Facilities Management 2,759 2,842 3,034 1,011 3,034 3,238 3.238 9999 Transfer to Retained Earnings AM Q TOTEXP Total E.penditure 1,998,664 2,559,809 2,583,689 949,462 2,910,122 2,454,237 562.144 3,018,361 Percent Change (2003 Budget) 12.83% 5.01% 78.24% 16.75% 2004 HRA Section 8 Fund.xls 711012003 2094 200/ 2001 2001 2002 2007 Revenues 2002 Continued Increased Ragatd 251 NRA General Fund Actual At wJ Budgel Buu 470102 EslYhab Beton Serske BudgN Jusd kelbn 4001 ftp" Tax 421,701 494,271 626,217 629,6128) ver6aincreases in s0otatsd nab 4201 NACA Aid 26,741 26,940 0 4207 Grants From SUClyIRagfsn 12.020 17BABS 227,600 4505 Other Conblbullons Received 86,651 42,588 20,000 40.150 SIR 80.000 170: MNG Revenue 11,121 0712 Housing LOMRepeynvmts 1502 Interest on UOw *haft 20,261 24,825 26.000 7,012 rA _ 20,000 SM halrrer From ReWhad Eaminga 40.000 165,000 City TOTEXP TeblExpenodura 531,202 75!,680 680,517 294,002 1,111,007 555,217 268,108 554,512 Parma Change (20026~. 76.41% •7.14% 25.57% 2094 MRA General Fund.ds 7110//043 zJ 2004 2004 2001 2001 2002 2003 Explain 2003 Condo ed increased Ragstd 1262 MRA 0ansn1(tax Lary) (1232) Actual Actual Bedget One 4170103 EsBmMa Service Service Budget Justllka0on 6001 Regular Salarws A Wagas 73,940 94,239 125,904 11,360 132,143 13S,77S 130,773 6002 Temporary Salads a WNW 297 4.040 14,000 7,000 11,000 14,000 6021 moware 1,182 1,340 2.038 654 2,134 2.223 2,223 6022 PERA 3,308 1,973 7,749 2,551 7,117 7.663 7,683 6023 SWABI Security (FICA) 6,054 5,025 8,651 2,707 9,012 9,400 9,400 6024 Deferred Compensation 748 969 1.320 1.692 4.492 1.390 4.380 6031 croup Los Insurance 315 687 716 291 770 749 749 6032 Group MmpiosUDental ton, 3.747 7.435 22,740 3,878 1tA62 12.760 12,760 0037 LorWTerm Disability Ins. 11 0 6034 Workers Comport I ms. 0 0 0 0 6035 unamptolmentCanpensatbn 10.975 437 0 0 0 0 6101 Office Supplies 157 115 470 470 470 470 6103 Photography 20 20 20 20 7004 Leper Foes 8,703 464 3,0110 Sao 3,000 4,000 4,000 lrwesas In MRA Prdieela anticipated 7059 Audit 525 550 576 630 630 700 700 10% IMUSO per Larry Jocabsdn 7013 Other Professional Services 9.500 11.700 625 11.700 11,700 11.700 7101 Poslape 4 33 645 2,543 545 2,000 2,545 MRA r31 be mlA @ft new programs 7201 panWrp a Publishing 42 100 2,100 100 2!100 2,100 HRA will be marketing now programs 7601 Mileage as 121 150 150 150 ISO 7605 Rental City Equipment 1.432 1.489 1,549 516 1,549 1,011 1,811 7731 Employee Training 2.580 1,233 3,300 30 3,300 3,300 3,300 7703 Conwrences a Seminars 315 1,019 3,500 021 3,500 3,500 3,500 7705 Subscriptions a Memberships 737 701 750 270 760 750 750 7719 Loss On Saw Or Equipment 2,212 0 7744 Granlas Awards 16,594 150.942 0 65,439 137,500 0 165,000 185,000 May purchase land from City cued contribute to Mr!" able housing Project 7748 Senior Housing Ram AssiWnce 240,647 231,009 300,000 110,711 300,000 280,000 260,000 Decrease Is due to lower bond payments from refun94% in 2003 7755 Mousing Loons a90 90,000 330,000 420,000 00,000 65,000 175,000 Inflationary Incresas a adlkb" funds for MRA proprems 8003 ORre Furniture A Equipment 973 0 8301 Photocopying Allocation 501 526 542 181 642 655 558 6302 Dais Processing Allocation 22,852 22,244 73.126 7,700 23,120 24,643 24,643 5394 Facilities Management 7,221 7,430 7,940 2.647 7,940 0,476 6,476 9400 Transfer to Proi Admin Fuad 16.444 Q TOTE%P Total Erpenditure 421.598 647,013 630,317 578,39D 1,093,259 600,513 254,800 854,513 Percent Change 12003 Budget) 73.45% 4,73% 59.70% 35.57% 2094 MRA General Fund.ds 7110//043 zJ Fund Balance Summary HRA Funds June 30, 2003 HRA General Fund Affordable Housing Reserve HRA Projects 12/31/02 Balance Less: 2003 Stonecreek Gap Financing Balance June 30, 2003 Cash flow needs: 2003 Budget 630,317 Times 40% 0.40 HRA general fund surplus Plymouth Towne Square June 30, 2003 - See attached Section 8 Fund Balance 12/31/02 Community Development Block Grant Fund Balance 12131/02 M 155,040 725,764 130,000) 595,764 252.127 343.637 748.280 487,204 73,808 Piymcuth Towne Square Reserve Balances 6/30/2003 Repair and Replacement Reserve Working Capital Reserve Construction Reserve - Roof Old Debt Service Reserve Note (1) Replacement Reserve PTS Reserves balances (2003).xis 469,347 469,347 1,308155 557,875 748,280 Amount per unit / year Minimum Excess Balance Balance Reserve 06/39/03 Required Funds 264,440 457,875.00 2) (193,435) 572,366 100,000 472,368 469,347 469,347 1,308155 557,875 748,280 Amount per unit / year 500 Number of units 99 Annual Amount 49,500 Reserve Requirement 1994 Oct - Dec .25 years 12,375 1995-2001 7 years 346,500 58,875 2002 49,500 2003 49,500 Total Needed 457,875 Note (2): Investment earnings The bond document states that investment eamings of the Repair and Replacement Reserve shall be deposited into the Debt Service Reserve. All investment eamings from all the reserve funds have been allocated to the Debt Service Reserve in prior years. For this projection the investment earnings has been spread to each reserve. financelaccountinglhral 7/10/2003 City of Plymouth HRA General Fund Reserve for Affordable Housing Projects December 31, 2003 Balance 12/31/2001 Affordable Housing Reserve 165,949.23 T 3/1/2002 INS Fee/Regents at Plymouth 25,888.00 5/29/2002 Satisf of Dec Res Covenants 11,121.00 6/24/2002 Issuer Fee For Fox Forest 15,000.00 10/172002 Housing Bond App Fee/Elim Home 2,000.00 12/312002 Interest Allocation 9,932.09 Q) Balance 12131/02 229,890.32 1/3/2003 Fox Forest Issuer fee 15,000.00 2252003 Issuance fee/Comerstone 11,750.00 3/142003 Harbor Law bond refunding 2,000.00 4/102003 Parkside : kptes Bond issuer fee 11,40n.00 3272003 GAP assistance - Stone Creek Village Apts 130,000.00) 6242003 Fox Forest issuer f_e 15,000.00 Balance June 30, 2003 155,040.32 Page 1 UK yC. DATE: July 10, 2003 for Housing and Redevelopment Authority Meeting of July 17, 2003 TO: Plymouth Housing and Redevelopment yA uthority 16 0a FROM: Tracy Jones, HRA Specialist, through J7rit Mnes, Housing Manager and Anne Huriburt, Executive Director SUBJECT: Discuss HRA Subordination Policy BACKGROUND: One of our existing First Time Homebuyers, Shyvoane Kotti :. I'®ki, is in the process of submitting a subordination request. While the exact details of the request are not available at this time, staff has been informed that Ms. Kodlowski will be requesting approximately S23,000.00 in crib out to pay off existing debt and thus, this request will not meet our subordination requirements. DISCUSSIONb Given previous subordination requests submitted by Ms. Kodlowski, staff would like to discuss this request with the HRA Board at the July meeting. Since staff has not yet received all of the information for thisuest. some of thereq background intbrrnatioa pertaining to Ms.lCodlowski's subordination request is attached and -the remaining information will be provided at the meeting. I recommend that the Plymouth Housing and Redevelopment Authority Board of Commimiouers discuss the HRA's subordination policies for the First Time Homebuyer and the Homing Rehabilitation Programs as they pertain to this request. ATTACHMENTS: 1. Minutes from the HRH's September 19, 2002 Meeting 2. Letter sent to Ms. Kodlowski on September 20, 2002 3. Letter sent to Ms. Kodlowski on September 27, 2002 4. Minutes from the. HRA's February 20, 2003 Meeting S. HRA Subordination Policy oefpoa.u.Mmem.noosoe 1 Plymouth Housing and Redevelopment Authority September 1.9, 2002 Page 3 4B. APPEAL EXECUTIVE DIRECTOR'S DENIAL FOR SUBORDINATION OF FIRS? TIME HOMEBUYER LOAN. Director Hurlburt explained the guidelines of the First Time Homebuyer program for subordination of loans. The Board could make an exception to the rules. She explained that the HRA has already allowed flexibility from the loan to value ratio policy when a subordination request was granted in March of 2002, and the cash out policy to allow the homeowner to purchase a new handicap accessible van. This current request is for a cash -out home equity loan of $20,000, putting the HRA loan in third position. It would also raise the loan to value ratio to 102% which exceeds the 90% loan to value ratio required in the First Time Homebuyer program rules. Commissioner Hewitt said she is not comfortable with I M% and recommended that credit counseling be suggested. Commissioner Michlitsch agreed that the homeowner would benefit more from credit counseling than by the HRA approving the subordination. Director Hurlburt suggested providing the homeowner with referrals for programs that could assist her financial situation. MOTION y Commissioner Hewitt, seconded by Commissioner Michlitsch, that the HRA Board uphold sta@'s denial to subordinate a First Time Homebuyer second mortgage to a new home equity loan. Vote. 4 Ayes. Motion adopted unanimously. 4C. HRA STRATEGIC PLAN — Discuss format and timeline for updating Strategic Plan Director Hurlburt reviewed background information provided to the Board and requested that they give staff direction on the scope of the update, format of strategic planning sessions and discuss a schedule to do the planning. Director Hu riburt said she spoke with Commissioner Bildsoe and he had suggested we schedule a meeting in January and agrin at the mid point of the year to review progress on the strategic plan. He also recommended a special meeting sometime in the middle of November to update the plan. Chair Henderson does not think we need to begin from scratch but need to look at the action plan. The Board agreed that the Mission and Vision statements were probably fine the way they are written now She suggested the Commissioners make any minor changes to the existing mission and vision statements and fax their suggestions to Housing Manager Banes before a meeting takes plata. Commissioner Hewitt said she would like to look at land trusts, which seem to come up frequently. Commissioner Ludovissie stated that the Board should be concerned about spreading themselves too thin by doing too wide a variety of projects. He feels they should be more selective about what they want to work on and become more focused. Director Hurlburt said operations and on-going projects might need to be separated Som new action items. Chair Henderson also thinks we need to focus on specific actions. Director Hurlburt suggested taking ti an inventory of what the Board does now and prioritize the oMminities we want to focus on . The Board decided that they would work on the Strategic Plan at the regular meeting on r; cN OF PIYMOUTR September 20, 2002 Shyvonne Kodlowsld 3325 Garland Lane North Plymouth, MN 55447 Re: Subordination Request Dear Ms. Kodlowdd: The Housing and Redevelopment Authority (HRA) Board of Commissioners held their regularly scheduled meeting last night. Per your request, the Board reviewed the decision made by staff to deny your subordination request. While the Board sympathized with your situation, the Board agreed unanimously with the decision made by ::. xff to deny your subordination request. This denial was based on the subordination request not meeting the 90PA loan to value ratic and the 20% cash out limit required in the First Time Homebuyer Program Guidelines. In addition, the Board felt that you may benefit from credit counseling. If you are interested in receiving credit cormsehng, I would recommend contacting Community Action for Suburban Hemepin (CASH) at 952/ 933-9639. Also, if you are not already receiving medical assistance for your son, the Board recommended contacting Hennepin County and the State of Minnesota to see what programs he would qualify for. If you have any questions or concerns with regard to the information contained in this letter, please feel Ree to contact me at 763/ 509-5416 or by e-mail at tiones0ci.pivmouth.mn.us. Sincerely, Tracy L. ]ones, HRA Specialist City of Plymouth PLYMOUTH A SmutifulIP& a?o Live 9400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447.1462 • TELEPHONE (769) 509.5000 1 .. .. _.... _. --.. - ... CITY c PIYMOUTR September 27. 2002' Shyvonne Kodlowdd 3325 Garland Lane North Plymouth. MN 55447 Re: Revised Subordination Request Dear Ms. Kodlowdd: I have discussed your revised subordination request with my manager. Whik you are not requesting cash out, this refinancing will most likely require closing costs that will either be wrapped into your new mortgage or recaptured through a higher interest rate. Since these closing costs will either increase your I= amount or interest rate, we are hesitant to approve this request However, we may consider approving this request if you are willing to meet with a credit counselor and after a one-on-one consultation is completed, the credit counselor believes this is in your best interest If you are interested in meeting with a credit counselor, please. contact Darrell DaMlheimer with Lutheran Social Services to schedule a free consultation. Mr. Dahiheimer is based out of the Community Action for Suburban Hennepin (CASH) offices at 33 10" Avenue South, Suite ISO, Hopkins,.MN 55343.. To schedule an appointment with Mr. Dahlheimer, please tall 1-$88-577- 2227. If you have any question:. or concerns with regard to the information contained in this letter, please feel file to contact me at 763/ 509-5416 or by e-mail at tiones0ci.nlymouth.mn.us Sincerely. Tracy L.,;anes, HRA Specialist City of Plymouth J PLYMOUTH A BaoutiyrafrMT6 Live 3400 PLYMOUTH BOULEVARD 9 PLYMOUTH.. MINNESOTA 55447-1462 • TELEPHONE (763) 509.5000 pb=u& Homing arra t Ambpmem Awa February 20. 2= Pis B. City of Plymouth. Propose revisions to the First Time Homebuyer Program Procedural Guide. HRA Specialist Jones stated that the Plymuth Housing and Redevelopment Autho ty operates a Fust Time Homebuyer Program, which is funded through Community Development Block Gant Funds, and is reviewed periodically by stats. She said that at this time staff is proposing three revisions to the Procedural Guide. HRA Specialist Jones explained the first revision is to increase the maximum loan amount from 520,000 to 125,000. She said by increasing this amount staff is htpefid that existing homes within the City will remain affordable to buyers at or below 80% of median income. The second and third revisions would consist of two changes to the loan subordination policy. She said at the present time all cement and proposed property liens must equal less than 90% of the appraised value of the property. Staff is proposing to raise this amount to 9596. She stated that currently at least 8096 of the cash received Som a loan refinance must be used for home - improvement related expenses. Staff is proposing to lower this amount to 70% leaving the borrower with 30% to be used for other expenses or debts. Staff is also proposing a change to the Family and.First Time Homebu)er definitions. The definition of family would be more broad. It would be changed to read "A group of individuals who five or will live under one roof". The definition of First Time Homebuyer would include someone who has been displaced due to a divorce situation. Commissioner Michlitsch asked if we increase the amount to 95% would we be putting some people at risk of net getting a loan. Housing Manager Barnes said that they were comparing. the rates to first mortgage products and most are at 9396. Commissioner Wdovissie also stated that the Board has the option of going back to the 90% at any time. MOTION by Commissioner Bildsoe, seconded by Commissioner Michlitsdy to adopt the revised First Time Homebuyer Procedural Guidelines as outlined in Resolution 2003-06. Vote. 4 Ayes. Motion approved unanimously. C. City of Plymouth. Proposed revisions to the Rehabilitation Program Procedural Guide, HRA Specialist Antt presented an overview of the Rehab guidelines. She said staff is proposigg to increase the maximum loan amount from a 515,000 to a 520,000 maximum. This is mainly due to federal regulations concerning rehabilitation of homes with lead-based paint, and the rising cost of construction. The stand change HRA Specialist Aritt noted was the amount of accessible assets applicants can have. She said staff is recommending putting a $25,000 cap on assets, excluding their i primary residence and one automobile. Currently, there are no asset limitations. SUBORDIIIIATION OF MORTGAGES The HRA. may subordinate a CDBG First Time Homeboyer or Hamm Rehabilitation loan. The HRA will review a0 requests for subordination in a timely manner. The new leader no provide &a following inlbrmstion befte n rcqueat far submdmation will be considered. Proposed loan amount and interest rate. Reasons for am % and use of prooeesit by amount. if fiawneing will be used for.home impwvements. apxi5e imfarmatroa the proposed home imgirovemanta must be provided FAUtive due of current first mortgage. if any: Current principal balance and rate of first mortgage, if any. Appraised vans and copy of appraisal. Most rtomt assessor's market value of property. Amount of any other loans on properly. Dose the First Time Homebuyer loan was filed with Courcy and document number. Household's verified irreonue and size. Good Faith rs*nmte Tide Wok Full namm address. telephone number and coarser person of the new lender. Date subordination agreement a needed. htfarmoon provided will be salyzed to determinethe appropriateness of subordination of the HRA's mortgage. The following arteria must be no befinre subordination of the loam can be approved All cumem and proposed property lienk including the Fust Time Homebuyer loan, equal less than 95, of the appraised vabs of the property. The subordination is necessary to refinance the principle balance of existing prior liens on the property plus related amara and to fimoee additional eligible home improvements. A maim of 20 peram of de net proceeds of the loan may be used for other purposes. Loans to finance Dome improvements will only be subordinated if the mkimity of the improvements are eligible under & Home Rehabilitation ftW m guidelines. All eligile izopmvements required tri the HRA under the Home Rehabilitation guidelines mut be dome as pan of or v proposed financing before air finds are used far other improvements or convoiidatioa of other debt into the new financing as a condition of the sulMination. The uses for the new financing must be justifiable as an appropriate useof public fiords to wanant. a ardimtian of the public funding. The household iaeaae of the homeowner must ort be greater than 125 percent of current CDBG income. guidelines. Current guidelines are approximately 80 pecent of metropolitan mcdiito iaoormc.. If the above arteria we mot mel. the HRA will not subordinate its mortgage. The client can than obtain financing dont is subordinate to the HRA's mortgage. pay off the MRA's loan as a condition of the new financing, obtain non -mortgage financing, or forgo the additional financing. Appeals regarding interpretation of this Subordination Policy may be made in writing to due HRA's Executive Director and then to the HRA Board of Commissioners. Appeals that clearly do not meet the subordination requires will not be considered. N'CMMM W MMUSMWIM rime rimeJtegalFatoauLtadmuim Abed SUBOaDMudoe