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Home My WebLink AboutHousing & Redevelopment Authority Packet 08-17-1995PLYMOUTH HRA STAFF REPORTS AUGUST, 1995 Yv 'Y ia.. •:'..[ h![p.fre.a_ •"... 4. V.;`' r.`.. +v 1. .,:,' ., ...:.. y.. ;a A . , , .• ` A's'..s^;-',qm t`^KRiq'fs.:..i w•a y _.a. . lo'y.' .[ PZYelOUTB gOIISVIi AND:R6b8)+BI;OAUIB Ai iJST 7,19l ilr'7' ;s';i r n>. I. Call to ONer 2. Approval of July 20, 1995 Minutes 3. PftsmWm of CatilicM of Appreciatioa to Jon Gutzman 4. Plymouth Towne Squaro Management Repmt S. Plymouth Towne Square - Water Softener 6. Revised Management Services Agmemem 7. BUD Funding for the Family Self -Sum Program S. ConeVoodence from Community Home program 9. Other Business 10. Adjournment 081715) i 3. DATE: August 10, 1995 for Housing and Rolovellopment Amhotity Meeting of August 17, 1995 TO: Anne W. Hmtwt, Exeamive Director FROM: Edward J. Goldsmith, HRA Supervisor off SUBJECT: Ptesecolon of Certificate of Appreciation to Jon Guttman As diecussad at the lest Hoard meeting a cortificals of appreciation has been prepared for it , .ion to Jon Gutzman to show the HRH's geahptde for his contrIation of time and expertlae a8 do facilitator of the BRA's first strategic ph" proem. Jon's pion in this incomes was instrumental in the sucoeestul davelopmmt of the HRA's first strategic plan. The cerdfiato has been mommed on a plaque and reads as fbIlows: PLYMOUTH HOLISM AND REDBVZLCONOW AUTHaRITY Cortificate of Appreciation Premued to Jot AGutunant In rerogntum q/ouwmrdn8 Public service for Iia lnwdwbfe and seta asafatanmt In the devr/op um G* the Pbmawh Mot Is,Rrst rategic Plant huentcd Ws 17th dap ofAuigau, IM Jon has been invited to attend the August 17th Hoard meeting to receive this oertifmam along with the appreciation of the Board and staff: I recommend that the Heard authorbe the Chalrmeu to ps+esent the CoOlento of Appreciation to Jon Gutsom along with the ban"" dmb of the Board and staff of the Plymouth =A. pas Yi:+ .. .. f.. ':3 • ' DATE: August 10, 1995 for Housing and Rolovellopment Amhotity Meeting of August 17, 1995 TO: Anne W. Hmtwt, Exeamive Director FROM: Edward J. Goldsmith, HRA Supervisor off SUBJECT: Ptesecolon of Certificate of Appreciation to Jon Guttman As diecussad at the lest Hoard meeting a cortificals of appreciation has been prepared for it , .ion to Jon Gutzman to show the HRH's geahptde for his contrIation of time and expertlae a8 do facilitator of the BRA's first strategic ph" proem. Jon's pion in this incomes was instrumental in the sucoeestul davelopmmt of the HRA's first strategic plan. The cerdfiato has been mommed on a plaque and reads as fbIlows: PLYMOUTH HOLISM AND REDBVZLCONOW AUTHaRITY Cortificate of Appreciation Premued to Jot AGutunant In rerogntum q/ouwmrdn8 Public service for Iia lnwdwbfe and seta asafatanmt In the devr/op um G* the Pbmawh Mot Is,Rrst rategic Plant huentcd Ws 17th dap ofAuigau, IM Jon has been invited to attend the August 17th Hoard meeting to receive this oertifmam along with the appreciation of the Board and staff: I recommend that the Heard authorbe the Chalrmeu to ps+esent the CoOlento of Appreciation to Jon Gutsom along with the ban"" dmb of the Board and staff of the Plymouth =A. MEMORANDUM 4. y` TO: ANNE HURL13URT ED GOLDSMITH FR. Donna Flaata Date: July 20.1995 RE: PTS Monthly Report for June 1995 Mouddy Fioaneial: JUNE Finencud S (a. am,&W) reflects this Protects contribution to the construction of the ResidentWorkshop. We anticipate being Pally reimbursed when money is raised by a Pancake Breakfast FundReiserinAugust18addition. this line reflects the cost to have the recently donated piano tuned. Resident %M • § Pbg reflects the urchase.of additionalwillhe, reimbursed through Operatiohs/.up Acaouet bedding and towels for the Guest Suite which t •OkUreffects the purchases of a tenpaper towel boldins for the fOOH• entry matsand .leaning equipment, that will be reimbursed through operations&ease.up AtenPlantreffectsthe room which wig be reimbursed purchase of additional shelving for the maintenance room and storageduoughonsdasse-up Account, Plant Preflects the cost 14 cut additional Security keys for the building and dieurchaseofanOSHA -required Zoom Eye Wash unit GA010gg reflects the cost to mai! Waiting List update letters to aplika s. Q&S=RhU reflects the purchase of additional toner cartridges for the copier machine. GA/Miscella n reflects the purchase of additional phones for the building (reimbursed throughPeretiots/l easo-up Account), a Polaroid camera & film and a contribution to "Music in the Park". Occups ney/Marbetiog: 9Msonyurits lupe Repot for hoe (see attach a). 3 units reserved, t to be leased JUNE Housing Report: includes Juno Resident Newsletter Plant Operations: Staff met with Greg Oppegard. Jim SaW. From Contrect endandtheoutstandingpsiuchlistitems. Hyl installers to discuss the vinyl installation A garage door opener was stolen flom an unlodwd car in the garage. All codes were changWeneedadditionaltimetoaddressthewatersoftenerbids. We need m qu immediately. submitted raid the type of installation• Sct re -review the equipment Resident Services: Resident Council nominations and elections were held TVIVCR was purchased for building and porch ftuniture was delivered. Resident Workshop almost mnjiletad. If you have any questions. Please oersted me at 827-8402. CC: Nellie Johnson, Sarah Miller i Plymoulh Toren Se Cush Flow Arrdyeb On Months Ended Juno 80. IM Aetusl YID Budatl yerlsrrse Anneal Budget Reverrres: 9avke Fess 6450A17 9470.720 974.197 9666.946 Told Revemas SUIA44,i2799N Eqenses: Aadvwn wpAddwd6elMea 91.0!9 i4.4t0 AN DPS a M*dr 40 I459. 2LI341 90.9@9 LMWm 41.191 411=1 PAN 92AW PrapwlrAPAlmled 41.091 274.640 1.7.717 142 X11. 671 102.130 Told Opeml6q Espwrsas 11-11X129. f Net kwmw From Opeadlons O.t 1 1 1 AdputmW to Cash.Rosr:. Depra" 9, Erpentr 106.162 106.164 0 209.406 Anwrdulan 1.40 1.40 0 4.690 Das. OK+a laRsahslles 510) 0 610) 0 Oncr)W lnPimpWds s 4 In u.d Eq wwss o o Awuwt Red Eaft Taw. 9A97 0 96997 0 Rl+0 a 0I 1+. PonBanes Cali" AN a1orbddOrparrsbon PAW 0 4. MUM Bubtatal- 9YO.d11 09 1 Increase Phoneme) N Cash 42An 1 Cash Balmise BWmdn8 of Year 1107.17 977.057 0 9604.747 CYh Balance Jwn s0. 1996 uldm UO 2WAL i e PLINMN TOIRIE N ME BALMM NUT im 30 95 LRNBOITW t1 vimm" NAIAIRE BET 11DRTN 81213119E CUME CURRENT ASSETS: PETIT CAN 500.00 500.00 0.00CRE' IN - OPERATION 88,769." 51.48.53 37,330.91 SAVINGS - SECURITY DEPOSITS 30,210.06 25.118.4 S.OP1.61ACCMITSRECEIVARE-TENANTS 78.80) 788.84) 310.06 ACCOUNTS AECEIVABLE-OTTER 700.00 0.00 200.00PREPAIDINNIUM - GENERAL 2,510.09 2,06S.71) 4,SSS.80PREPAIDEAPENSE - OTNE IB7.26 361.66 174.42) TOTAL WRRENT ASSETS 122,29,.01 74.986.07 47,313.94 PROPERTT, PLANT, AND EOUIPIENT: LAND 459,267.00 459,247.00 0.00BUILDINGSaIRPROVENEBTSS.S93,665.00 5,393,665.00 0.00RDLAIIPROVEMITS46.673.00 673.00 0.00PinAEWIP - GENERAL 150,496.31 14.102.99 7,391.32EWIPMENT - COIPUIER 1,288.65 1,288.65 0.00wWAMIP - MUSEREEPIN 1,015.15 0.00 1,015.15LESSACCLMUTEODEMIECIATION137,023.39) 33.871.39) 103,152.00) TOTAL PRWERIT. PLANT, A EWIPNENT 6.115.359.72 6,210,105.25 94.745.53) OTHER ASSETS, INVESTMENTS -CONSTRUCTION (IRO= 475,121.62 475.121.62 0.00INVESTMENTS -OUT SERVICE TWO 261.316.94 241.316.96 0.00INVESTMENTS-CRPITAL IIID. 9,970.36 0.00 9,970.36UNAMDITIZEDSTART-UP COSTS 2,930.15 2.930.15 0.00UMM11TIMONA1112ATIONCOSTS155,166.56 153,877.51 1,289.05LESSACMnJLATEDAMT12AT10N4,196.001 2.756.00) 1,"0.00) TOTAL MM ASSETS 880.309.4 870,490.22 9.819.41 TOTAL ASSETS 7,117,967.36 s.saesom 7,155.579.54 ma asae.s ssap m 37.612.18) t1 j" J' . CUFA 1r IONTO 012/3 eantlnued) LIABILITIES AD No 0ALASCE CkTAM LIABILITIES: ACCMWS PAYABLE • TRADE oarrRAcrs PAYABLE 6Y.M 17,2800.0150) DUE To Uwn KVELMU. 266,23?.W 246 ACCRUED SALARIES = %I%gES ACCRUM INTEREST AS.0)) 4,166.90 0.00 1,619.00 45.03) 2,546.90 ' ACCRUED REAL ESTATE TAOX ACCRUED E1IPENSES 01.225.00 10,296.33 01,225.00 3.010.35 0.00 7,283.98 SECURITY DEPOSITS 11,362.51 11,541.23 1.20 20.207.26 26,137.30 4,069.00 TOTAL CURRENT LIABILITIES 375,318.40385,095.66 10,376.86 LOW TERN DEBT: BMS PAYABLE 5.700.000.00 5,700,000.00 0.00 TOTAL Lars TERN DEBT 5,700,000.00 5.700,000.00 0.00 I= BALANCE: CONTRIBUTED CAPITAL Et DEPOSIT 1,000,000.00 1,000,000.00 0.00 NETPARIrC01EIYET (LOSS) AB,260.74 00,260.74 0,00 46.18P.06) 0.00 48,189.06) TOTAL 9111E BALANCE 1.032,071.70 1,080,260.74 48 189.06) TOTAL LIABILITIES i ARO BALANCE 7,117,967.36 7,155,579.54 37,612.18) i PLVNNTB TOME SOURIE RATENEIT OF RA NINGS 61 1 ENDED Xie 3o 95 w1W1TED CURRENT VAR. i TPD TPD YAR.! JANINUIT 1195- N4TR BUDGET VARIANCE OF W. ACTUAL BUDGET VARIANCE OF M. OECEABER 1195 BUDGET. . REVENUE: AVARTAERT MR 43,051.00 43,051.00 0.00 0.00 258,306.00 258,306.00 0.00 0.00 S16.612.00 RRA INDIVIDUAL SWSIDT 20.259.00 20,259.00 0.00 0.00 121,554.0 121.S54.00 0.00 0.00 243,108.00 VACANCY-CASETABER 1.271.00- 1,275.00- 0.00 0.00 7,630.00- 7.650.00- 0.00 0.00 15.300.00- VACANCT FACTOR • APARTNEN 4.076.00- 6.458.00- 2,422.00 37.50 31.820.62• 71.035.00- 39.214.38 55.20 77.493.0G- VACRKW FACTOR - SUBSIDY 866.50• 3,039.00- 2.172.50 71.49 5,073.22- 33.428.00- 27.554.78 82.43 36.467.00 - GARAGE NERAL 1.650.00 1,466.00 184.00 12.SS 9,833.43 7,506.00 2.329.43 31.04 17.596.00 KNIT SIOP RENT 100.00 100.00 0.00 0.00 600.00 600.00 0.00 0.00 1,200.00 GUEST 1001 RENTALS 735.00 105.00 610.00 600.00 1,295.00 490.00 005.00 164.29 1.1SS.00 LAURORT 880.00 421.00 459.00 109.03 4,573.25 2.154.00 2,419.25 112.31 5.050.00 NISCELLAR US 0.00 0.00 0.00 0.00 100.00 225.00 125.00- 55.56 375.00 INVESTNER INC01E 76.22 53.00 23.22 43.61 426.61 269.00 157.61 30.59 632.00 TOTILL REVENUES 60.S73.72 54.685.00 5.830.72 10.77 351.364.45 278.989.00 72.355.43 25.93 606,468.00 EXPENSES: RESIDENT SERVICES: MISCELLANEOUS 177.25 20.00 ISMS 716.25 17/.25 120.00 57.23 47.71 260.00 RESIDENT PROGRAMS 19.05 295.00 275.95- 93.54 492.86 770.00 277.16- 35.19 1.690.00 SUPPLIES - GENERAL 265.60 90.00 175.60 195.11 715.83 540.00 175.13 WAS 1,480.00 TOTAL RESIDENT SVCS 461.90 405.00 56.90 14.05 1,385.92 1,430.00 44.08• 3.08 3.410.00 111UEEEPING: SALARIES 963.20 935.00 28.20 3.02 5.271.77 3.905.00 1.286.77 32.29 8.065.00 BENEFITS 211.91 224.00 12.09- S.40 1.159.45 956.00 203.45 21.28 1,930.00 PIDCII. SVCS-RSRG. i 0.00 0.00 0.00 0.00 1,932.98 2.300.00 367.02- 15.96 3.200.00 2MINS AW 11RIVENAINCII 0.00 25.00 25.00• 100.00 56.14 150.00 93.06- 62.57 300.00 SUPKIEg - GENERAL 1,298.65 200.00 1.M.65 545.33 2,177.53 1,200.00 977.53 81:46 2.40 .00 TOTAL EUSEEEPING 2,465.76 1.384.00 1,011.76 76.16 10.597.07 8,591.00 2.006.07 23.36 15.875.00 C. W. It YTO TTD 111.= AINYART 1995- BID6ET 9A iU OF BID. AC11ML BUDGET VARIANCE arm. OECEAER 1995 BUDGET. . 1,125.00 CULIM MOATS Ctantitud7 5,516.36 PLANT OPERATION AND, IMIBTENWCEt 729.36SALARIES899.88 BENEFITS 197.97 AFT. REHABILITATION 100.00- CARETA@ ALL6MUNCEs 5.17- PU M. SKS-100 953.96 REPAIRS A MINT. 99.75 SUPPLIES - GENERAL 1.485.92 TRASH RENNNAL 527.69 MISCELLANEOUS 264.95 TOTAL PLANT OPERATIONS 4,326.83 UTILITIES. 6,135:78 W. It YTO TTD 111.= AINYART 1995- BID6ET 9A iU OF BID. AC11ML BUDGET VARIANCE arm. OECEAER 1995 BUDGET. . 1,125.00 225.12- 20.01 5,516.36 4.715.0 729.36 274.+10 72.3- 26.68 1,212.65 1,149.00 63.61 150.00 250.10- 166.67 007.37 900.00 292.03- SO.00 55.17- 110.36 291.02 300.00 18.98- 1,366.00 611.06- 30.11 6,135:78 10,000.00 4.666.22- 300.00 200.25- 66.75 1.653.65 1,800.00 TWO - 350.00 1,135.92 324.ss 3.571.67 2,100.00 1.471.67 500.00 27.59 S.S2 3,300.45 3.000.00 300.45 50.00 214.95 429.90 MSO 300.00 98.50 4,160.00 164.113 3.96 22,145.21 25.136.00 2.988.79 - ISM 9,660.00 5.54 2.319.00 32.51 1.800.00 6.33 600.00 43.19 21.760.0 42.59 3.600.00 70.08 4.200.00 0.02 6.000.0 32.85 600.00 11.0 50,529.00 UTILITIES-ELEC. 1,06.06 1,400.00 496.06 35.41 9,265.93 8.400.00 165.93 10.31 16.000.0 UTILITES-GAS/OIL 354.71 6.50.0 4.145.29- 92.12 15.612.19 27.000.00 11.317.11- 42.18 54.900.00 UTILITIE84MTER 100.00 1.00.00 1.100.00- 61.11 6.313.35 10.100.00 4.416.66- 41.56 21.600.00 TOTAL UTILITES 2.950.77 7.70.0 4,749.23- 61.66 31.191.47 46.290.0 15.000.53- 32.49 92.400.0 PROPERTT AND RELATED: A1101TQATIN 00.00 290.00 0.00 0.00 1.440.00 1.440.00 0.00 0.0 2.810.00 DEPRECIATION 17.192.00 17.142.00 0.00 0.00 103.is2.00 100.152.00 8.00 0.0 206.306.0 INTEREST EIPENSE 27.075.00 27.075.00 0.00 0.00 162.450.0 162.450.00 0.00 0.00 326.90.0 INSIDAICE-PSOPERTT 836.71 675.0 161.71 23.96 7.01.29 4.050.0 1.01.29 74.10 8.205.0 REAL ESTATE TAINS 1.906.35 0.0 1.906.35 0.0 9.997.32 1.4m.0 pa.32 00.0 1.429.0 BOND FEES 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 TOTAL PROPERTY A REL. 47.248.06 45.182.0 2.066.06 4.57 294.00.s2 272.s29.0 11.670.52 4.25 541,717.0 0 CURRENT M. ! TO TO VM.% JANUARY 105 - NMI 01214111 VMIAM OF BW. ACTUAL NUMT VARIANCE OF 11W. OEO9®ER T995 eantlnsd) Bum.. GENERAL ANO AMINISTRATIVE% SALMIES-INR 2,360.89 3,120.00 751.11- 26.07 13,312.00 13,520.00 20/.00- 1.54 27,331.00 SIUMIES-AMIR 619.06 1.092.5 472.94- 43.31 4,243.15 4.752.00 4811.115- 10.33 9,464.00 BENEFITS 637.36 1.011.00 53.64- 34.90 3.861.15 4,361.00 519.25- 11.85 a,11s:.09 ADVENTISINO-PERS. 0.00 50.00 50.00- 100.00 15.92 300.00 116.08- 38.69 600.00 AUDIT 8 ACCOUNTING 0.00 0.00 0.00 0.00 0.00 S."O.00 5.440.00- 100.00 5,440.00 AUTO wRN TRAVEL 102.04 50.00 52.04 104.08 2681.44 300.00 5.56- 11.19 65.08 BANK SERVICE CIAR6E 19.00 0.00 19.00 0.00 19.08 0.00 19.00 0.08 0.00 COURIER SERVICE 0.00 25.00 25.00- 100.00 167.60 150.00 17.60 11.75 300.08 ODES 8 1". 0.00 100.00 100.00- 100.00 297.00 405.00 108.00- 26.67 45.00 TM PREPARATION FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 INTEREST -SEC.. DEP. 88.65 3.00 15.65 ee*oe 494.61 18.00 476.61 e«N 36.08 LEGAL 0.00 0.00 0.00 0.00 0.00 0.00 0.08 0.00 0.08 LICENSE$ ARO PEMITS 0.00 0.00 0.00 0.00 50.5 50.00 0.00 0.00 925.00 MISASEIEENT FEES. 3.000.00 3,000.00 0.00 0.00 18,OOD.00 18,000.00 0.00 0.00 36.000.00 INSURANCE GENERAL 0.00 0.00 0.00 0.00 0:00 0.00 0.00 0.00 0.00 MEETINGS A SENIORS 0.00 150.00 150.00- 100.00 215.50 600.00 384.50- 64.011 1,200.00 POSTAGE 239.60 110.00 159.60 199.50 653.68 480.00 373.66 77.85 1,080.00 MUM CCDAREICATIons 18.02 25.00 6.911- 27.92 s26.80 150.00 3711.80 252.53 300.011 N'7A"B WMICES 38.72 30.00 8.72 29.07 181.73 1110.00 1.73 0.96 360.00 10li SW - DATA 100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 99PA125 8 (MINT. 0.00 30.00 30.00- 100.00 0.00 180.00 1110.00- 100.00 360.00 SPECIAL EVENTS 0.00 15.00 15.00- 108.08 98.01 90.00 6.01 8.90 365.00 CMiPLIES 311.97 70.00 261.97 345.67 922.12 420.00 s02.12 119.55 840.00 WABMW 481.50 350.08 138.50 39.57 2,482.85 2,108.08 382.5 18.23 4,200.08 WISCELLMECUS 95.49 50.00 933.49 sees 3.944.34 3,150.00 794.34 25.22 3.4s0.08 TOTAL GENERAL 8 101101IN. 8,95.30 9.251.00 315.70- 3.41 s0,122.s0 54.646.00 4.523.50- 8.28 102.131.00 TOTAL OPERATING EXPENSES 66.306.62 68.082.00 1,695.38- 2.49 399.55.49 45.521.00 8.9117.51- 2.20 85,069:00 EARNINGS (LOSS) 5.812.90- 13,399.00- ese a s a ...saes. 7,SB6.10 56.62 esesse 48.189.04- aassrsa 129,532.08- aa as 81,362.96 s eeeeaseeae 62.80 emo 151.601.08- eamoos MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNE SQUARE AS OF JUNE 30, 1995 1995 JAN FEB I MAR I AMR IMAY1 JUN I JUL I AUG I SEP MARIIEMG: Tdepbom Ca14 117 1lis 1 294 1 186 I 103 I " ft mtl mlffl n 221 171 321 181 121 S APPLICATIGt11S: DEC TOTAL 884 109 N" 1 01 01 2471 581 281 161 1 1 1 1 1 1 349 Radvid 11 01 01 1261 251 111 81 1 1 1 1 1170 Waidm LM Told 1 3411 341 NA I NA 1335 1335 1 1 1 1 1 1333 1 I 1: 11 ©': 37W r9f.,N"', u:?<<...3 e,,._,c.::.. c......e:,:.:. .:;tr TO k J WALKER MANAGEMENT, INC. ellN MONTHLY HOUSING REMAT This report is to be completed by the Housing Manager and submitted to Nellie Johnson, Vico President of Walker Health Services at 3737 Bryne Avenue South, Mmnespolis, Moneta 55409, by the 10th of the month following the report month. COINMUNITY NAME: PLYMOUTH TOWNE SQUARE NUMBER OF UNITS: 99 Independent Living Units 0 Assisted Living Units REPORT MONTH: JUNE IM Name of person completing this report: Sarsh IC. Miller, Housing A. Total Number of apartmems occupied (including caretsker units): 94 B. Occupancy Percent: 95% C. Attach Mon* Marketing Report for detailed information. , D. Move -his Anticipated for JULY: 3 E. Move -outs Anticipated for JULY: 0 II. FOOD SERVICE: Not Applicable i 1- I.r i",: A. Attach copy of report month's newsletter and activities calendar. B. Attach copy of report month's minutes from Resident Council Meeting. C. Social Services: Not Applicable D. Resident Issuea: The building received the porch firm bn and the residents are very exerted about lt. They use the furniture daily begin * early in the morning to late in the evening. We have a nice bm: = that Passes through the porch which allows them to at outside even in the recently hot water. A large scrum TV and VCR was purchased and installed into the Activities Room on second floor. A number of residents have used it and we will be begin PlanningMovieNights. The Resident Workshop Committee continues to work converting the cart room into a Resident workshop. They have painted the room, built a large sturdy work bench that runs wan to wan, several sbelvigg units and attached a pegboard to the well for ..i tools. 1V. Resident Council nominations were requested from the resident community m mid- June. We received 15 individual nominations for 7 positions. When the ballots were retuned there was . 64% response. We have 3 residents Ming first floor, 2 for second floor am 2 for third floor. Reddens wig have an opportunity to mat with the new council members at Coffee hour in early July. A. Attach Monthly Inspection Report. B. List arty unbudgeted mainteeam erne sises during report month: None C. Building Issues: On June 13, the manager mat with Greg Oppegard, Am SaK Frans Comractors and the vinyl floor installer Sub -contractor regarding the installation of the vinyl floor in the apartments. We inspected 8 units that had problems with the flooring in order to develop an action plan to correct the errors. In addition, discussion ensued about the other outstanding punchlia hams, water seepage problems and the siding. On June 29, a resident reported that her gauge door opener was stolen out of her unlocked car in garage. Nothing du was reported stolen from her car or any other vehicle. We changed the code for the door opener and the individual resident openers. In the last two waks, there has not been any problems brought to our attention from this incident. We continue to address the Water Softener issue. We requested bids to soften both the hot & cold water in the building. Upon review of the bids, we need to go back to each vendor and request additional information pertaining to the equipment and installation as there are some minor and major discrepancies between the submitted bids. We fel we aro not able to present our findings to the HRA Board at the July meeting and project making our presen ation at the August mating We purchased additional shelving for the maintenance room and will be installed in July. We anticipate that this action will help keep the maintenance room and the garage storage room floor clutter free. A. Staff changes during the report month: Kim Schnacky was hired as PT Administrative Assistant. Kim is also one of the caretakers for the building. She will be filling in temporarily for the sumner. In August we will resume our search for a permanent Assistant. B. Staff Training Program: Title of BMBMM A92mhm 06/13 -Residency in Senior Housing: The Law mats the Real World 1 r 1 06/13 -Management Training 1 06/22-Lrigation System Welk4bru 0V28 -Assertive Communication Skills for Women C: Staff Meetings (attach minutes): held intlividual meadW with each me. list rry Account Receivables over one month past duo and action taken: None UAW( -,47.1 II Aj, i r;l f,1,4i$;4_ u A,V; A Trained in now Administrative Assistant. B. Scheduled coverage for staff vacations. C. Met with each staff and mviewed duties, department set-up and procedures. D. Purchased TVNCR for Activities Room. E: Overaaw Resident Council nonunatione and elections. F. Prepared for July Annual Verifications. G. Set up porch finniture. H. Inspected apartments to finalize and list vinyl floor issues from construction. I.. Procured bids to soften Hot and Cold water in the building. A. Reserve apartment 216 (2BR2BA). B. Finahn Water Softener issue. C. Mat with 49 residents to complete Amoral Verification. D. Organize Food Perspective evert. E. Work with staff to coordinate dutiaAuring staff vacations. F. Set-up program. with Grater Lakes Food Bank for the residents. G. Expand craft and exercise programa. H. Provide orientation for new Resident Council members. I. Prepare building, grounds` residents, and staff for Music in the Park on 06106. J. Continue to work with maintenance staff to keep maintenance room clean. Vol. II, Issue No. 6 RESIDENT COUNCIL NOMINATIONS AND ELECTION JUNE 1995 Our current Resident Council Members volunteered to sit on the council for the first six months the building was open. The six months are up and it is time that you, the residents, make nominations for any persons that you would like to represent you on the Resident Council. The Resident Council is established to make recommendations to management as to how to best meet the needs of all the residents living here at PTS. In addition to making recommendations, the Resident Council should be available to hear comments, concerns or praise from the tenants of PTS and bring these forward at the Council Meetings. We are asking you to make nominations of any persons you would like to see nominated for Resident Council. Please note that all present member of the Council (unless they have advised differently) will automatically be place on the ballot. There are seven seats on the Council and it would ideal if there were two representatives from each floor. Listed below are the current representatives who will be automatically on the ballot: First Floor: Shirley Runde, Clarise Severson, Pat Lambie, Mary Miller Second Floor: Joyce McCaughey Third Floor: Arnold Seppa Nomination forms are located on the table near the Community Board. Please make you nomination and put it in the tent deposit box before Monday, June 12. We will contact the nominated and see if they are willing to run of office. Ballots will be them sent out and you will be asked to vote for Resident Council Members. Remember that you may nominate yourself if you are interested in serving. If anyone has any questions, do not hesitate asking Sarah or one of the above Council Members. Kim Scbnacky has accepted the position as Administrative Assistant. Please welcome her aboard when she starts her new position on Jdne & Congratulatiom ... Debra Marie Morem, daughter of KEITH & RUTH BENSON Apt ft who just graduated from St. Cathrene's College May 20th as a registered nurse with a 3.875 GPA. CZArMMawewalErte MUNE BEAUTY SHOP COUPON Father's Day Special 2.00 off Haircut EVERYONE WELCOME!! Good Through June 16, 1995 BEAUTY SHOP COUPON 2.00 off Manicure Wednesdays or Fridays Good Through June 30, 1995 AITENTION... Telemarketing Research Earn $35.00 for 30 minutes of your time. Who: Anyone over 18 years old who has purchased Ensure or Ensure Plus nutrition drink within the past year. How: Call Jackie at 550-1917 or 936-0940 to set up an appointment. Please leave yi.- name and phone number if you are unable to reach me. t/ PLEASE RETURN THE CARTS TO THE BASEMENT WHEN YOU ARE FINISHED WI?X THEM. IT INCONVENIENCES OTHER RESIDENTS WHEN YOU KEEP THEM IN YOUR APARTMENT WHEN YOU ARE DONE USING THEM AND THEY NEED THEM. Russ Smith of apt.0 recently returned from the Senior Olympics which were held in San Antonio, TX. He is sharing with us some newspaper articles he brought back with him. We will post them on the Bulletin Board. There will be a new one every Monday. Are you interested in attending a seminar on "How to Buy the Right Computer"? The cost is $24.95 per person. We need to find out if there is enough residents, family members or friends who are interested in the seminar before we set it up. If you think you might like to attend, please sign-up on the sheet posted on the Bulletin Board. Signing uF does not obligate you to go. The presenter may offer discounted rates if there is a good interest. If there is enough interest, the seminar would be planned for July or August. It you use needles DO NOT throw them In any of the building garbage cans or down the trash cbute. They are considered HAZARDOUS MATERIAL and can pose danger to the staff and other residents If not disposed of properly. Speak to your Doctor or Pharmacist about the correct manner to dispose of them. NEVER LET ANYONE INTO THE BUILDING IF YOU DO NOT KNOW THEM. ESPECIALLY THE STAIRWELL ENTRANCES. INSTRUCT THE VISITOR THAT THEY NEED TO CALL THE RESIDENT FROM THE MAIN ENTRANCE AND THEY FILL BE BUZZED IN. EXPLAIN THAT THIS IS A SECURITY BUILDING. SECURITY IS ONLYAS GOOD AS WE 1NAKE IT. THANKS. RESIDENT LIBRARY UPDATE We are not accepting any more books or magazines in library. We have an additional books that have not yet been placed in the library. Over the summer, we will be working with the Library Committee to organize the books. Because of the large quantity of books, we will be sorting through them and may elect to get a rid of some. If you have placed a book(s) that you are attached to in the library and you may wish to take it back. If you would like to help please see Kim Schnacky. REMEMBER TO RUN YOUR GARBAGE DISPOSAL WEEKLY. 1. Turn on the water. 2. Turn on the garbage disposal. 3. Let thein run for several minutes. 4. Turn off the garbage disposal. 5. Turn off the water. Review your Owners Manual as to what can 3<)u put down it. You can use your disposal for some organic foods instead of dropping the food down the trash chute. With the hot weather starting, it will not take long for the food to spoil and begin to smell in the trash containers. Please remember to put your garage in a plastic bag that is tied securely before dropping into the trash chute. TO HELP TO DISCOURAGE ANY BUGS OR RODENTS IN THE GARAGE: Please do not take any loose trash to the garage on Monday or Thursday mornings. TRASH IS PICKED UP ON MONDAY AND THURSDAY MORNINGS. Please do not take any recycling to the garage on Thursday mornings. RECYCLING IS PICKED UP THURSDAY MORNINGS. NEED ADDITIONAL BINGO CALLERS Our current Bingo Caller, Vi Soucy, who has graciously donated her time and effort to be our caller since Bingo Night began several months ago, has asked for a break. We need three volunteers to take over Bingo Night and rotate the setting up, calling and clean-up. If you are interested in helping, please see Sarah or Kim. SUNSHINE PERSON... KATHRYN LENTS, sptAW The Resident Council thought it would be nice for the building to have. a Sunshine Person. This person would be responsible for getting cards to residents who are ill, in the hospital, temporarily in a Nursing Home or passes away etc). Kathryn Lents, Apt. #0 , has volunteered to be our Sunshine Person. We are working on getting a supply of assorted cards for her to sell to residents for a low price. Watch for further developments. 1 JUNE BIRTHDAYS 06/06 DECOKES ISKIERKA APT 06/M GEORGE MILLER APT 06/11 HELEN GARBERG APT! 06/11 RUTH BENSON APT 06/13 PHYLLIS BERG APT 06/17 COY PERRY AP1'W 06/19 GLORIA HIEfANEN APT S 06/20 'fHELMA HANNO APT 06/22 ED PETSCiIEL APTt 06/29 JULIE SULLIVAN-MOSS APTAW 06/30 GERRY WEGENER APTa NATIONAL NIGHT OUT...TURN OFF THE VIOLENCE On August 1, the City of Plymouth and the Nation will be celebrating National Night Out There will be an informational meeting on Friday, June 9 in the Dining Room at 11:00 a.m:s, to discuss if PTS would like to get involved and plan an event. Please plan on attending if you would like to help. MATMM60TWSLERFiS UM wo A EMIR 81 =I 1846 S0.,VE STARS ARE BORN! Anne Murray Robert DeNiro Entertainer Entertainer June 20, 1945 August 17, 1945 GAS RATIONING ENDS ALONG WITH 35 MPH SPEED LIMITS! The Detroit Tigers Win the World Series General George Patton Dies in Auto Accident in Germany Tune into NBC Radio Thursday Nights and Hear Dinah .Shore Sing! Sponsored by Bird's Eye Brand Frosted Foods in 1945 Top Ttunes jrom.1945 .... Sm*kq Seniors Stere 1;;_%_•. ACTIMIES 500 Cards Tournament: Sponsored by JP Home Care Company Wednesday, 06/08, @ 7:00 p.m. in the Activities Room. Sign-up sheet on Bulletin Board. Amcare Alliance Presentation: Thursday, 06/08, @ 10:00 a.m. in Dining Room. Every resident received a letter from Walker Community Services regarding this. Health Talic Monday, 06/19, @ 10:00 a.m. Topic to be announced. Wellness Clinic: Directly following Health Talk. Resident Meeting: Tuesday, 06/20, @ 11:00 a.m. in Dining Room. ` Workman Financial Presentation: Wednesday, 06/21, @ 7:00 p.m. in the Dining Room. Presentation will cover legal issues surrounding Wills."' Trusts, Power of Attorney, DNRs and insurance. Sing -A -Long: Monday, 06/26, @ 7:00 p.m. in Dining Room. POT LUCK: Thursday, 06/29, 5:00 p.m. in Dining Room. Day Bus Trips: We have scheduled. several day trips, sponsored by Out Bound Tours, which are posted on the Bulletin Board. Festival of Arts, Owatonna Sat, July 29 $32.95 per person Flower Garden Tour Tues, Aug 8 $30.00 per person Renaissance Festival Sat, Aug 19 $28.00 per person UPCOMING EVENTS Music in the Park.... Thursday, July 6 1 i National Night Out.... Tuesday, August 1 PLYMOUTH TOWNE SQUARE isim 1995 2 3 May by 10.00M1 C6gts 10.00 AM Emdae SMTWTF S S M T W T F S s6 1 7 a 9 10 11 .. Il Z 4 3 6 1 a. le IS 16 17 10 19 771 9 10 11 It I! 11 IS . 11 n b 24 n ab 16 17 19 19 10 11 11 b 74 1S 2as171aI L 19 10 71 10 11 r-0eaa981n9(1be1 4 3 6 7 8 9 10 IMAM Emd1e fa9nrC.a 10:00 AM Emd9e1000 7:a PM M 10:00 AM AR1eaae AOia Tdk AM Emdr CUOTOURM MEM'(Mq7:00 PM Bbw o AN ghd4k4bft nemdvsbmoam r IfE•1av Shea Oegl 11 12 13 14 13 16 17 IOAD AM Emdr 7.-wmC" 1000 AM Emeae 10:00"ceffm 10:00 AM Emaee 7:00 PM Bingo I sdl mft on 1:00 om 910 1-flCeM9 18 19 20 21 122 23 24 1000 AM Eaaa ftl ia IOW AM Eaena)e 7:00 PM Woelm 10:oo Aelcqrm 7:00 PM 10A0 AM Emave SOMA NR91 &Tdk& 1140 AN RESIDENT M66TIMG FbMndd Presmlalion Bingo W9 CLIe 7.'WMCdF& r—ssw ar—, r emwslmna•1 25 26 27 28 ,29 30 10:00 AM Emave n'WPMCdF& 1000 AM Emdr 10:00"Calm 4 7:00 PM 1000 AM Emave B0g0 00 PM S r&A4"4B I Vkhmoft Day 100 010 sreeaanl POT LUCK976 RESIDENT COUNCIL MEETUM M11ui0TES June 12,1995 Present: Mary Miller, Arnold Seppa, Ruth Sallmen, Joyce McCaughey, Pat Lambie, Margaret Pearson and Sarah Miller. e 1. The minutes for the May meetings were presented and upon motion made by Mary Miller and seconded by Arnold Seppa, they were accepted and approved. 2. The Resident Fund has a balance of $149.69. The Kitchen Fund has a balance of $99.63. 3. Discussion ensued regarding the process of m jawing Resident Council Nominstions and conducting the elections. Sarah would Wee to have it completed by June 30 so that it can be announced in July Newsletter. 4. Sarah provided an update or the purchase of the TVIVCR for the Activities Room (in process) , the delivery of the porch furniture (expected this week), and the installation of the Water Softener (getting additional bids). S. Mscussion ensued regarding Music in the Parr on July 6. It was determine that this year we should try to stay off the lawn because it is considered new sod. Sarah will post "Keep Off Gras" signs. 6. Sarah asked for the Council's input on Long -Range Planning regarding services for the building. 7. It was decided that a Pancake Breakfast would be scheduled for August 19. Sarah will go to Sam's Club and get prices for food. S. Other Resident Issues presented: - a. Do not hold any other seminars or presentations at the Thursday .LOAM Coffee. Residents like to use that event for socializing. b. Please ask residents not to use the treadmill before Sam due to the vibrations and sound from it while operating• c. There are at least 3 storage units in the basemen that are missing screws from their hinges. Is someone talking them out? In addition, could the hallways in the storage room be swept? Very dirty. d. Please make an announcement to return the carts to the basement immediately after use. Also, the wheels are falling off the carts and this makes it difficult to operate. e. Please make an announcement that Ben and Bill could use additional help to finish the Resident Workshop. Mating Adjourned Respectfully Submitted, Pat Lambie PLYMOUTH TOWNE SQUARE RESIDENT MEETING AWE 20,1995 1. The meeting was called to order with over SS residents and Sarah Miller present. 2. Upon motion made by Art Hallberg and seconded by Ben Kelley, the April Meeting Minutes were approved and accepted as presented. Upon motion made by Art Hallberg and seconded by Delores Engman, the May Meeting Minutes were approved and accepted as presented. 3. The Resident Fund has a balance of $149.69. The Kitchen Fund has a balance of $99.63. 4. Sarah provided an update on the Water Softener purchase. The HRA canceled their June Meeting. Sarah plans on presenting the bids to soften hot and cold water to them at the July Meeting. S. When you sit on the porch either early in the morning or late at night please keep your voices down. During these hot months, residents are keeping their windows open and loud voices carry into the apartments. Thank you. Sarah explained the nomination and elections process for the. Resident Council. Nominatees who were present at the meeting where asked to stand. Ballots will be distributed to each apartment. Please vote for two persons from each floor for a total of 6 votes. If you have any questions, please see Sarah in the office. 7. Music in the Park will be held on July 6. There will be a police barricade blocking traffic from entering 37th Avenue. Parking passes are available in the office to help you through the bloc.Lade easily. Also, please stay off the grass this first year. "Keep off Grass" signs will be posted. S. Sarah reminded residents of the upcoming events such as Workman Financial Presentation, Mystic Lake Casino Day Trip, and Thursday's Pot Luck. Help is needed to finish the Resident Workshop, if anyone wants to volunteer, see Ben Kelley or Bill Lambie. The Resident Council has scheduled a Pancake Breakfast for mid-August. June Birthdays and Move -ins were announced. Following the meeting, cake and coffee will be served. Meeting Adjourned, Respectfully Submitted, Ili Pat Lambie, Secretary 5. AMP- CITY 1MPCIYOFPLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOU'1$,1MII 1 5147 DATE: August 11, 1995 for Housing and Redevelopment Authority Mating of August 17, 1995 TO: Anne W. Hurlburt, Executive Director FROM: Edward 1. GoM mith, HRA Supervisor SUBJECT: Water Softener mon for Plymouth Towne Square At the HRA Board mooing of May 18, 1995 the installation of a water softener at Plymouth Towne Square was discussed. The Board directed staff' to investte the feasibility of providing water softening for bath hot and cold water in the building, rather thea for only the hot water. At that time the low bid for a systfa to serve only the hot water was $4,630 with an estimated annual cost for salt of $480. We have received be: for a system to serve both the hot and cold water that tamgo from 57,300 to $17,284. The cat for the water softener would come from excess funds in the Town Square development budget. Depending upon the system seated, annual salt oats are estimated at $1,080 to 1,800. The salt cost would be covered in the annual management budget. The folloving bids were received: Fiberglass Tank Steel Tank Salt Reclamation system Comamrs 5 7,500 --- -- Wigan Companies 8,323 5 9,387 5 1,523 Robert B. Hill 13,093 -- --- Culligan 16,219 --- --- Mark's Miracle water 17,284 -- --- The project engineer for Plymouth Towao Square has recommended that the system with a steel resin tank, rather than a fiberglass tank, be selected for reasons of system efficiency, life expectancy and operating oat. The only bidder to offer arab an option was Wigan Companies. In addition, Wigem was the only bidder to offer an optional salt reclamation system that reduces the amount of water and salt used by the softener. Tho annual savings from such a system is estimated at up to $900. The savings should pay for the oat of this option in two to three years. Stats is recommending that the ad tank system with the salt reclamation system from Wigan Companies be purchased for Towne Square. Information was also obtained regarding the issue of the higher sodium levels in softened water. In Plymouth it Is estimated that softening adds approximately 150 milligrams of sodium per quart of water. Only approximately 10% of dietary sodium is estimated to come from dddung water. Persons on restricted sodium diets should however, be careful of their intake of softened water. The proposed installation includes a faucet with un -softened cold water in the basement of Towne Square for residents who would like to obtain um -softened water. Softeniog both the hot and cold water would poovlde a cumber of boneft that outweigh the adOitmnd ^ costa for iaiallodon and openitmn and the inconvenience to residema on restricted sodium dicta. 'those benefits include a longer life acpectaocy for plumbing fixtons and equipment, Ims staiaiog and build- up of hard water deposits, better cloning with loss soap and I - geota, and less dried ddn and akin initadooa for residema. V necessary, residents could obtain un-softened water from the faucet in the basement for drinft and cooling. Staff recommends the insWladon of a water soReoer for both hot and cold water. I recommend that the Board approve the expendkorie of $10,910 frees the Towne Square PtWod Flond for the punfinse and Instollatin of a water sotteaer with sled resin tank and optional sok mon system f vm Wigan Companies, Ins. for Towns Square. 6. Myo C17Y OF PLYMOUTH 3M PLTMUTH BOULEVARD, PLMOUTa, M, N smit ' DATE: August 9, 1995 for Housing and Redeveftment Authority Meeting of August 17, 1995 TO: Arnie W. Hurlburt, Executive Director FROM: Edward J. Goldsmith, HRA Supervisor SUBJECT: Revised Mauagemem Services Agreement with the City of Plymouth During the development of the BRA's Strategic Plan a number of discussions were held related to the terms of the Management Services Agreement under which the City of Plymouth provides staff and other support services for the HRA. In response to these discussions, I have drafted a revised Management Services Agreement. The attached draft includes both the language in the current agreement and the revisions. Deleted language is indicated by sWkethroughs and new language by underli ft. Some changes were made to improve or clarify the language of the agreement. Other changes make substantive revisions to the agreement as follows: Incorporated reteeeaces to the annual HRA and City budgets as the meant of determining staftiog, service and expenditure levels. Thio provides additional flexibility, eornrol and accountability under the amt. Specified that the Executive Director is selected by the City Manager with the approval of the HRA Board of Commissioners. This change provides greater flaxibility to designate the most appropriate City gaff person to serve as the Executive Director. Expands the scope Of the agraemart to specifically include staff ng and services for the CDBG program, senior housing and all other HRA programs and activities; in addition to the Section S Exisdo Housing Assloum Program. Provides that in addition to the City Attorney, the HRA may obtain legal services franc other persons or frrms selected by the HRA's Board of Commissioners. Speeifioally delegates responsibility to the HRA for the operation of the City's Community Development Block Grant Program. I reoomm and that the Boats Bedew this dra% pemide aqy comments and anthorlse the Chale and the eve Director to anbmk it to the City for eoudderation and it necessary to negothte aqy changes with the City. 7be final draft would come beforo the Board for approval. SERVICES AGRFJNIT DRAFT Scone of Semicea to he Supplied bXPlymouth: Plymouth shall f ff" to the HRA all nocemary services requited by the BRA and as called for by the HRA and in Imuhm wfth including, but not limited to, furnWft the services of an Executive Director; a Community Development Department, a Finance Department, and City Attorney, (all haamalker Called 'Services"), anpd mhod equipment as below deacrlbed (all bereioatter called 'Ilquipment'). 86x11 b0 e0 b. M=d= shall consist of the Community Development Director of Plymouth and Weft staff. Thar shall perform W dudes necessary to the oysrstions of the hrchulimg, but not limited to, the following: cooldioatimg and supaviaimg all aspects of the planning and development of prniecta=vtnatams and aexhritks of the BRA, inchudimg wodc of and among comultams, couttaam, and other employees of THE ADJACENT DOCUMENT WAS SUPPLIED BY AGENCY NAMED BELOW. DURING THE REGULAR COURSE OF BUSINESS, TO BE FILMED BY ACSAS ACCORDING TO NATIONAL r 88A. famshallfamish doff personnel for tie administration of the Section 8 B—x7W; og ISIM $guff Assistance Black Gant. senior housing and other ARA oenQrams and sativWo. Norm -ere seen" and 7he Mai shall be involved in tie daily administration of the ARA and its gtoarams and activities, although other Plymgidb staff people may be involved from time to bate as needed. 7% administrative work done by this department for the Section 8 Program are those administrative tasks necessary to the outreach; sc."caning and selection; verification and determination of gross family income; briefing and issuance of certificates; inspections; and, relations with owners and their agents as required in HUD Handbook 7420.3. Other administrative tasks would relate to the providing of required financial statements and requiaitiOns. 310 shall be consist of the Plnance Director of Plymouth bl&u tib and designees, aed-I aWw do shall perform all duties aegaived requested by the Executive Director, kdodiog, but not limited to, the following: preparation and maintenance of all fimmlal books and records, and supervision of disbursements of funds; preparation of recommendations for a budget and budget revisions, internal rudits, and other cbecks and revisions of the fi a=W status of Projects; maintenance of all payroll, related accounts, including documentation of amounts to be billed under the terms of this contract; and all other duties necessary to the fmancial administration of the HRA and its Bloke shall act as tmaamer of the HRA and he/she shall be responsible for the care and custody of all hada of the HRA and for the deposit thin in the name of the HRA in such bank or boobs as the HRA from time to time shall designate; for the keeping of regular books of accounts showing receipts and expenditures; for neaderiog of such additional financial and otter reports as the HRA from time to time shall request. d. eggServices for the BRA shall be g m doLb the City Attorney of Plymouth or such other presort or firms selected Mr the HRA Board of IMI survioes shall he by the &Oce a Director, including, but not limited to, the fbuowiog: all heal work necessary to the timely and succeadw completion of the pmjectq _neoa®ms and activities of the HRA; dMing and reviewing contracts; readering lqd advise and opinion on matters relating to the projects, when required by the HRA; attending meetings of the HRA when requested; and assuring that its activities are in conformance with local, sate and federal law e. ftdp= shall include office space, furfures_ fumishieas_ office rain euppl ing—efman nominal daily business = and office supplies. use of telephone. computers and reproduction equipment, use of wear nbWo, and such other items as firms time to time may reasonably and properly be needed by the HRA and as Plymouth may thea epee haw availahte to provide. Duration of Ag mens and_11M= 'Ibis agreement shall commue on a year-to-year basis unless and until terminated by either party hereto by notice given at least 90 days in advance of termination. 7U HUD Area Office in Minneapolis shall be r_;itified promptly of the termination of tins agreement by either party. HUD shall be saddled that an arrangement is made to continue the administration of the Section S Program in conformance with all HUD regulations as per HUD Handbook 7420.7 (aa revised) through a competent agency such as tie Metropolitan HRA. Should Plymouth or the HRA prove incapable of satisfactorily executing this agreement relative to HUD's Section g Metal Housing Assistsnee Program, another appropriate agency shall be eontmeled to continue the Program through the termination of the Annual Cons Contract with HUD. 94. a. . HRA shall pay Plymouth for all Services and Equipmem fiurnished to the HRA. Such payments shall be for all Services and Equipment furnished b; Plymouth and shall be made wiutin thirty (30) days after receipt by the HRA of a statement from Plymouth for the period for which payment is to be made. b. For Services. Tl a amount to be paid by the HRA to Plymouth for Services rendered each month to the HRA shall W the time allocation by each employee of Plymouth times the hourly rate plus overhead for each such =Mb) e, as WPM" MY 69 Fiesese i9irseter In do AMNd and PlMgWb bWkW. 71me allocations and eoapensation rates are jbdL{H reviewed and if necessary, updated annually. C. . The amount to be paid to the City by tie HRA for equipment, supplies and reproduction expense shall be the aMW cost to the City of such items ples 2016 of sash sed x4mahead. d. CBS Ang=. The fees of the City Attorney will be based upon the then prevailing boudy fees charged to Plymouth times the number of house gf services -how bees rendered to the HRA Ala other billed Mm. e. MEW. No travel wipenses outside of the Mimmpolisa. Paul -Metropolitan area shall be charged to or paid by the HRA unless the Bxacutive Director has consented thereto in wdit in advance of the expenses being incurred. If so consented to, only out-of- podwt expenses for travel, food, and lodging shall be reimbursed by the HRA. 41. All notice or demands regoired or permitted to be given under this Agreement shall be in writing and shall be deemed to be given who delivered personally to any officer of the party to which notice is being given, or whim deposited in the United States mailin a sealed envelope with registered or certified mail postage prepaid thereon addressed to the parties at the following addresses: To HRA: 3400 Plymouth Boulevard To Plymouth: 3400 Plymouth Boulevard Plymouth, MN 554474448 Plymouth, MN 55447-1448 Such addresses may be changed by either party upon notice to the other party given as brain provided. A. HRA agrees to submit a signed statement signifying that the HRA fully intends to comply with the standards of equal employment and and -discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Bqual Employment Opportunity Act, said statement to be submitted on a form provided by the City. b. Mioowft Statutes Section 181.59 is mads a part of this Contract with the am force and effect as if it were hoc set forth verbatim. IN WITNESS WEHIRHOF, the Plymouth Housing and Redevelopment Authority and the City of Plymouth have executed this Agreement as of the date firR above written. PLYMOUTH HOUSING AND REDEVEIAPMIEt T AUTHORITY' By: H. David Crain Its Chain= V • - ;i colij4 By: Mary McFarland Its Secretary By: By: Joy Tierney Dwlgk D. Johnson Its Mayor its City Manager ncdca8/oow:mrvoM 1 I J I. ENvptea: g;"` .:• 'r'. s x. .8%vx • ;y. "5i,-9,y- z;i r'i, •`"'`•. ,,)o: y-` ry :o :a• .,4,. ke. . ,n;. { ;4.... .'.x"Ss,-, 'a% ,.•.,;. meq '" 5' rs."6'r+,-' `:.; s•::6:ej".4 s;0y" , w .'tt 31': "7;ASVY;i:f':` '. .'. .,. tr%c "^ •y..., . _ MAY`: . .. i:. `, •:;, ., '.,y':. h.. '. ."A".'`' St :. w ark 4::r: ..'::'.:..:: -,. • ,? a4..r..;,Sy:. ;"sx., w.: ..': - •::r -` i :a,a;,:f;`•> ,. ''s', xp.,,;: DATE: August 10, 1995 for Housing and RO&WIPPROM Authority Ming of Aqgust 17, 1995 70: Ams W. HurR urt, Executive Dnector FROM: Edward J. Goldsmith, HRA Supervisor SUBJECT: HOD Funding for the Family SeV-Sunkim y Program As a tenth of the recent passage by Congress of the 1995 Recision Bill, HOD has canceled foodiog of the Pnblic Honsiog Family Investment Centers Program for 1995. The St. Louis Park Housiog Authority had made applic orlon for this program as the future funding sonrre for the joint Family Self- Suffid=7 Program with the Plymouth HRA. Currently, the Program is funded through June, 1996 with Section 8 Reserve funds from each of our ageocia. We will be pursuing other eourm of fnodiog such as the County and private domtiona. However we should anticipate that the HRA may have to coroider providing additional funds of $10,000 to $20,000 from Seaton 8 Reserves, CDBG or the HRA General Fund in 1996 to continue the program through the end of 1996. I recommend that the EPA Board recolve and file this Information. aures The Community Home Program August 3,1995 Mr. Ed Goldsmith 3400 Plymouth Blvd. Plymouth, Mcruesota 55447 Dear Ed, The Cotnmumity Home Program continues to progress toward our goal of building 32 twinhomes in Hennepin County. As with .many starting businesses, finding sufficed operating capital has been our primary, ten. During the past two years the Community Home Program has attempted to owns the projected six million doWrs of worlong capital required to fiord our construction costs and establish operating reserves. Urdbrdmately. we have ecpeienced many delays and unexpected obstacles, but our perseverance and dedication to our goal of pr --,ft now directions in adult fi>ster care in our cmununity has neva wavered. We aro confident that the municipal bond finanems structure we have been diligetly pursuing with Hennepin County will indeed be offered on the market in mid-September. We are anticipating closing this deal in mid-October. The firm that has committed to coordinating and orchestrating the bond offering has an Owellmt reputation in the financial comununity. We have been assured by several sources that if this firm undertakes the offering, it will be completed on time. Concening the repayment of the short term loan that the City of Plymouth extended to the Community Home Program; Hennepin County has requested a Board of Directors resolution authorift the age ofthe easement. While the Board ofDirectors has verbally agreed to this resolution, the Board will convene the week of August 7 to fixnslly adopt the necessary resolution. We arq, cf course, very grateful to the City of Plymouth for their continued support of nur endeavor. Without the vision and confidence ofeommundy leaders, our program certainly would not have progressed this far. The Community Home Program is a financially sound concept. By evaluating our waiting Gat of potential dicta, it is also a business that certainly has a mend. Sincerely, Peter A. Marlene, COB/PAWsk A Nm Direction res AdnG !curer Carr - 24S Faso Sixth Saar, St. Poul, Mn 55101- Phmw if 121228.3707 - Fax 461:1291.9179 wrt OF P YMOUTH 8400 PLYMOUTH BOWXVARD; PLY11fO1<T!)H, DATE: August 17, 1995 for Housing and Redevelopment Authority Meeting of August 17, 1995 TO: Ams W. Huribad, Swcutive Director FROM: Edward J. Goldsmith, HRA Supervisor SUBJECT: working in Plymouth Preference for Section 8 Applicants The MA's Section 8 Administrative Phu includes a Local preference for applicants who work in the city of Plymouth. Housing agencies have been encouraged by HUD to adopt this prefetemoe to tie housing assistance to empk*u mt needs and opportunities. However, as indicated in the attached come, the Mimasota Department of Haman Rfghta considers such a preference as constituting •discrimination against those who aro ... on public assislame•, and a violation of the State Human Rights Act. Because of the Humran Rights Department's position in this matter, the local HUD Office has advised against implementation of a woddog prefeeeme for admission to housing invigwma. I have also discussed this situation with the City Attorney. He has also advised that the HRA would be egmq Itself to pmtractad litigation and potential penalties if It applied a working preference to Section 8 applicants. The HRA will be opening its waiting list on Aq ust 22, 1995 and will be selecting applicants for 8 certificates that will become available September 1, 1995, when the Metro HRA absorbs Plymouth ciients who ported out to the Mateo program. Because of the circumstances indicated above, when we select applicants we should ant apply the working preference. However, we c omptly have only one applicaut with a work prefereno s, but without a federal preference. Without a fed I I preference, we are not able to offer assistance to this I P 1 r at this there. I plan to pursue this issue aith the Minnesota Chapter of the National Associ km of Housing and Redevelopment Officials (NAHRO) for support for possible orate legislation to permit such work prefoe ances. I recommend that the Board ewdv and file this report. Attachment: Letter from Minnesota Department of Human Rights to local HUD Office February 18, 1996-, 2V R K TRANSMITTAL p... 7 Jamie D. Padrase Diroctor Fair Housing and Equd OpportunityU.S. HUD 220 Second 900 Soulh Minneapolib, MN 66401-2196 Dear Ms. pedra:e: Commissioner Beaullsu sekad ms to respond to your 4ueedon *out HUD -sPropaad •work profwana• opdon and the Minnesota Human Rights Act. Minnesota law baro diaa"Inhouldngegon based on •etetut with reQs f m Publicwho 0n Wn cV0d would c rm%ft autfork1w to give a proterence to IndlWdude employed and who aro pu g s*n @"nst than who are -not 1 am endoNno a oopy of the rNeyant section of Minnesota law for your rs%nu e. If you have any questions, plans all me at 298-6979. Sinceroly, tKNIckal r o Lepel and palley Affdre KN/emm closure aocosslblt to and usable 4 disabled persoov and (b) job se6es"terleg, modified verb schedules. sea rignmeat 26 a vacant pesitLam. aMisitian or sditieabiaa o, sg01(pamt of devices. a) to nay erg 019001626 as post add the provision Ot sifts as a temporary as puel0dle buts. any dvectisement is detesmisiDl whether an asseestdatim would impose an the purchase, et[ aapae be[dsbip m the Overeat" Of a business as Organisation, 900000 on lmpLcy tNterm to be aassidoeN includes seatal, as Lease a) the 0"9811 @!te of the business Or o[4anlsmtim with lndlreseiy, nay 1 ees0na9 to sueb" of e6p10ymee 09 merS[e and the number and to game, esLOg, e tips ol.emiiitiest status, status vi b) the typo at the apu,a_t_ Yion, Including the eaIla sitlm mays! esttaeute and strutun of the week an I and the number 09 amplepeec any Soft Ltmltaei attheUmtimwherethee"Mym st woosd smut that nothing in t a) the maters and sub d the 01etfed acessooeatimt dvsstistmsnt of d) 00 stasemable ability to tlnaaoe the seeam adattem at obs person pinata sack site of businesst add the peovis/oss 09 s) dOOM"tsd 90100 faith 6990998 to expiate Loss because Ot 06m11L costeletlw ps 1086 txpsmutive altesaatives, ln6ludlog sus a qW aam ulubiea vies the fisabUd pose" as vlsb kxowLsdg@ebis Le 0d° dleebied persons at oNulsetieu. 0 to refuse A peO@1 '0190cental, sapleytr NBA. set pay for 6n +eaemaed6ti" er Lea@& fair a lab appliasat if it L6 available team an alternative personsnse oaute too erce without east to the employer me Applicant. peri to fubd. la. 018e1aean o9 atdteml lmfumelca. 29 any Bolos. awed, cel beal96 emu escords ire medical LstO mrt1m. d+•eeseiy aftma airy states with span hlrlmp, tletx9. of p;ocotlmal dteWall coaNrslsg an Applicant orientation, 09 e y,! es employee, the employes asst netity the afteated pasby o9 that94901gttmvitklafesdaysOfthe !ling is net available fast It is so ova geolelo6. dub0. f. test gtf- srapesey. it to on ansate ptopegty at any 9 ditagtelma26cy person me Otewp o wesatless 1) Obs as owes* les". 6Wiea n religles. xatleaa a p9, as OCRs M s 9kt tees ,stmt es. eeaasa easy peal property. 01r my spent of any theses ep ed 26 familial statues n9 a) 26 nesse to Nli, peat, or !eats ire @thaws @ deal to bl 26 Atsasl IN or withheld teem any pegs" or group of persona any seal. 0190150911F0190150911Fab8cse at cue. color, aced, religion, natto"L es1acrd, cel ataeu@ with to ge1 Os191ae sex, marital status, state@ with regard to public oclestatlm. ! nooLsttnN, disability, NONA& orientation, or ta!!!al statistes privtlpts the the tuenishing at b) to di'soslmlea a against any person as g of therswltbi or ssasu. of 9009. bolos. Oseed, eellgion. ssetunna esl93n sees, marital, status. sl, a (a) to pelnt.. alcealsted, at po disability. @&must oe!&ntatt", oe lemtit etatast n kir ossa. of apps("tion to conditions at privilpss et the tale. [ental oC lust O! nay pi0909ty O[ make resi property or to the tuestshing o9 facilities at serviess inmmimtherewith. O"k that Seeking in this elan" shall whicprospective expel ess0apressesd be aemetrtsd SO prohibit the adoption of reasonable rules specs0pN!!L"tlOn 0l, intended t0 psOt"t the Safety of also[ IS their Yee of the sellgtOn, Mariana ro" psepecty OR Oxy taatlltts os 8sevices furnished In iecord to publLa eOMO/attan thesawitbt of familial status e peal!latl". ire Lf 1 MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNS SQUARE AS OF AUGUST 17, 1886 1995 JAN I FEB INARI APRIMAYI JUN I JUL IAUGI SEP locrINov MARIiB'MG: Tdeoho Cdh 117 140 2% ll* 1 103 1 'M 1 63 1 16 MAL 993 11,1111, p Fo L:! fie z fi`Ys 'i' <;.r....%,'.w ls4 xr_J. e's:i f,.l E::.9 St 6 3 L w s L C :.41r6c..,a..,,u36:./ u L..<:.•<,w....rf W.v.G..»..2 i..uss! Y 5'u G il1 y' y.......:i, r..-^^., _ t I, ,. d .-',.. Y i°' -"r 3 d.-- l,w,ac,9 9£'>i r`'.i Cd. ni. zii i9r f" G. ,hs n"'.z) !„ a E.:,6 i A. f 'xt .,wl".'.prE:"'n.:..r:9:Ln'$.r':':^L .a i M: Q y' 1 5. i'ay.'[S'.,'.Y , r" „ j•. ; .'. .• -c". yrs ' '*...:.'. : ,..KaY•..?".•eeyy;', 5 . r +{ d£ : "v,;A.. i. :i.'r('sb'.i ti,A >r '. .• " pdiT `'.. ii" .". SSW fig. DATE: August 11, 1994 for Housing and Redevdopmeot Authority bleating of August 18, 1994 TO: Housing and Redevelopment Authority AldFROM: i6t. Community Development Director SUBIBCI': Daft 1995 HRA Program Budgets Introduction The City of Plymouth has began its process of developing its proposed budget for 1995. The Council met for the first time to discuss the City Manager's recommended budget on August S. and will be meeting again on August 22. The City is required to codify a mWomm Cu levy by September 15. There an three budgets for HRA projects and activities included in the daft budget:They are: Fwd 232, Commuidty Development Block 0=9 (CDBO); Furod 233, Section 8 Bernal Assistance: and Fund 234, HRA General Food. Copies of the budgeta ads attached to this meow. The budgets for the three funds are simdmadeed in the tables and graphics on page 2 of this deport. The HRA should review them and forward any reoommendatioma or comments to the City Council. 11m l 232, Cammunity Development Block Grant (CDBG) Budget The CDBO program budget shows all capenditores for CM program activities and the salarlea, besealta and other costa to administer these activities. All revemde from. this program comes from federal foods. In 1995, we espoct that Plymouth will be allocated 3297,000 or more to spend on eligible activities. Adding the new haft to allokalions carried over from previous years allows us to propose a budget of 5492,370 for the year. Because the HRA has not yet allocated die 1995 foods, the estimated spending aeanmea diet cummt, ongoing programa (such as the First Time Homaboyer Program) will be cold and allocates the remainder ($130,000) to 'Other CDBO Activities'. This will be changed to reflect actual allocations to programs after public hearings this fag. Another assumption of this budget is that we will accelerate spending of all CDBO finds, Including carry-overe from previous years, to meet HUD's requir menta. Based on the deft budget, we would finish 1995 with a carry-over balance of $100,000, well within HUD's guideline. Proposed 1886 BBA Program Bed$ots Astdel•• Astasl Adopted 232 233 234 1903 1994 1000 COBE sedse 0 9eserd Total Poroset Penonl.8erokos, lskrks 48,280 38,300 08,030 1144,390 811 Penonl8orokpi, Bensflto 11,741 10,488 12,100 134,630 2% ustorkk and $apple• 2,600 31280 21809 10,790 111 Contrasted Senkes 304,220 793,370 303,382 SIA$$,602 11$11 Capital Oddly 0 0 0 10 0% oval 1442001 0 0 142oe 3% Total 1402,370 1$4$,44$ 1374.502 11,713,319 100% Proposed 1995 RRA Budgets Doeenl COBO 22% 20% elks 0 4$11 BBA Program B dpit Treed• RRA Program Budget Treads 900,000 - -- - 000,000 - - - -ser- 231, COBE100,000 •-- - 900,000 - -o - 233, 000,000 200,000 -- - - 234, 100,000 -----• - 8;a;nl 0 1992 1993 1994 Iles Astdel•• Astasl Adopted Proposed 1002 1903 1994 1000 232, COBE 200,304 292,308 742,003 1402,370 233, $eetke 8 731,360 032,018 833,200 1848,449 234, General 33,185 728,393 131,848 1374,900 Total 11,031,$$1 11,845,803 11,709,042 11,715,314 RRA Program Budget Treads 900,000 - -- - 000,000 - - - -ser- 231, COBE100,000 •-- - 900,000 - -o - 233, 000,000 200,000 -- - - 234, 100,000 -----• - 8;a;nl 0 1992 1993 1994 Iles Pbmd 233, Seddon 8 Beata) Assistance Budget This budget includes ecpeodit ua fa Section 8 amml assistance subsidies, moa ealadea and related costs of administering tib program. All mveanes are from federal Poole. The budget assumes that the program will remain relatively stable In 1995, without huge increases in finds available or in participation. In 1995, we will coodave to work on the family self sol ioncy program, which may evantaBY heip us to obtain more cadficxtes from BUD. There is a waiting list for the program, and an am names are being added. Fund 234, BBA General Fund Budget The BRA postal fund budget is the only one of the three budgets that is funded by property tax revenue. The City is permided to levy up to .0131 percent of the city's market value for HRA opemdoos, phis up to .0013 pmeot for mlocedoo. Plymouth has neva levied for relocation, but has levied did operations pordon for the lest several years. The levy initially was established to help food construction of Plymouth Towne Square. The maximum amount that could be levied in 1995 would ba approximately 400,000. The City Manager has recommended a levy of $383,200. This is 1.64 Percent more then the 1994 levy, which was $377,000. The BRA tax rate for 1994 was 0.73. In 1995, it is proposed to be 0.65, which will mean a reduction in property taxes for the HRA for the average homeowner. Alta aq'usft for abatements and iot`rest audogs, this results in estimated revenue of $374,500 in 1995. The largest expenditure item in this budget is $275,000 for rent subsidies for Plymouth Towne Square. This number is an estimate at this time. Amore exact amount will be available soon, atter all spartmeob ab rooted and a budget is prepared for the project. The BRA has planned for a maximum subs* payment of $300,000 per year. We expected the first year amount to be somewhat less because all of the units would ant be immediately.occupled This budget finds salaries and bandits for one position (the HRA Supervisor), and ioddemei apensea for BRA activities that are not covered by one of the other two, federally-finded, budgets. The budget also contains a nod item in contractual services for'gxdd emdies.' 7U amount of $12,000 is proposed to be used for epoidal studies or projects that the BRA might undertake during the year. One possibility is a study of now citizen services, which tiro HRA has wanted to do in tib past but could not pay for With CDW Ponds. There will be a substantial cany-ova of HRA pond fund money from 1994, estimated to be about $220,000. This Mand balance will be ured to provide cash flow during do year, as the heat property tax payment will not be received until July. u will also provide for goy contingencies that may Was. Beoommeaddlon I recd that the HRA recommend that tiro City Council adopt the proposed budgets for 1995, ad written or with any changes that the Board may suggest. hmrmemos%So59WSbudxa.doc Community Davdapment DIvW=: Community Deinftmeat Block Grant AdiRia mid Oia<+osmres Cesmomuty Development Block Grant (CDBM foods are fedad funds allocated to the. City of Plymouth to provide seaviaa and uofttda pmgmms which benefit low' people. The federal funds pay for d'nect admit isuative costs, as well as some of the City's indirect costs in admiaistaiog the program. CDBG finds are abated annually thsough a pmass of public mee0ags, and approval by the HRA and City Cognril. Activities include the Fast Time Home Buys program, Housing Rebabil adon Ono program, child can: assistance, and some Pack and Rmodon aedvities. SoccesdW outcomes for CDBG include improving housing a in the City, im . g hone ownership oppostamtiea for low and modeeate income persona, laviding job traimog and child can assistance to low to moderate income persons, and offering recreational progaams for low income and disabled persons: Omer eutoomes include managing the program so that it complies with all vales and reguhmlost and qmhog program fends in a timely manner. Bey Bn4W Issues A bey issue for the CDBG program is spending pmgmm finds in a timely_ manner so that the yeas -to year carryover of finds is minimised. The Housing and Redcvebpment Authority will be coudderimg how best to Allocate CDBG finds for 1995. Page 110 finiam 1992 AMd 1993 Actual 1994 Adcoad 1995 Recommended m 717 imt&M Bmbv= 1 1 1 1 Page 711 IM Actual 1993 Actual 1994 AdoMd 1995 Reco®m ailed Famatnd SWAM-salriea 28,289 36,454 49,800 49,260 Pb=Md Savioea — Baafits 5,800 7,520 8,196 11,741 M=rbb and Sam 2,297 2,320 2,400 2,600 comeacmd Savim 228,928 236,015 523,300 384,220 oufty Other 159,207 44,200 11atd finiam 1992 AMd 1993 Actual 1994 Adcoad 1995 Recommended m 717 imt&M Bmbv= 1 1 1 1 Page 711 Page 112 f City of Plymouth HRA FUND • COBS SUMMARY OF REVENUE FOR YEAR 1995 1 19921 19931 19941 1994 1995 1995 Actuall Actual Adopted Estmtd Cont. Sere. Managers RevelusI LeMuej Revenue Revenue Revenue Revenue TAXES RECEIVABLE IRes. 94.3011 401.00 IFropoty Taxes 24,646 1,039 0 0 0 0 TOTAL TAXES RECEIVABLE 2406 1.0391 0 I 0 0 0 F E?AL GRANT REVENUES Proorom Admmnatratios I 517.02 JCDBG Program Admin 16,630 61,773 25.0001 25.0001 25.000 25,000 I Pmorom Fees 213,562 239,650 272.000 272,000 272,000 272.000 TOTAL FEDERAL GRANT REVENUES 230,212. 301.423 297,000 297,000 297,000 297000 OITEREST EARNED 1,846 S381 500 70 70fi 70 TOTAL DITEBEST EARNED 1,846 5381 500 70 70 70 OTHER 506.00 Cont from fund balance of carryover funding 0 472,207 484.618 195,300 915.300 TOTAL OTHER 0 472.207 484,616 195,300 195,300 FUND TOTALS 1 258,7041 303.6001 789,107 781.6881 492,370 492,370 Page 112 811194 Page 113 City of Plymouth NRA GENERAL BUDGET I FOR YEAR 1995 I I I I I I 1 I HRA • COMMUNITY DEVELOPMENT BLOCK GRANT ICOBG) FUND ACTIVITY I I 232.231 1 19951 19951 1 1992 1993 1994 1994' Continued Increasedl 1 1995 Actual Actual Adcptedl I Estmtd Service Service Mgrs x dtrs Expdtrs Budget I Exodtra•Budget Budget Budget 601.00 Regular salaries 25,434 31,948 46.9001 1 33,6181 46,360 46,360 602.00 Tamporarysalaries 1,024 2,3891 1,2001' al 1,200 1,200 603.00 Overtkm 1 1.8311 1.117 1,7001 A14 1 1,700 i 1,700 I = I TOTAL PERSONAL SERVICES 1 28,289 36,4541 49,6001 1 35,0321 49,2601 0 1 49,260 MATERIALS AND SUPPLIES I I I I I I 701.00 Office supplies 769 4361 700 5001 5001 500 702.00 Print & publishing 48 307 1001 571 5001 500 703.00 Postage 768 785 BOOT 800 8001 800 104.00 Photo copying 696 792 700 700 700 700 751.00 Photography 16 0 100 25 100 100 TOTAL MATEMALS 5 SUPPLIES 2,2971 2.320 2,400 2.596 2,600 0 2,600 CONTRACTUAL SERVICES 102.00 Legal fees 1.088 103 1,500 0 I 115001 1,500 803.00 Audit and accounting 2,800 5001 1,500 1.500 1,580 1,5801 810.00 jEady Childhood Education 10 10,400 1 0 7,500 0 810.20 lRecordratention 01 01 200 1 2001 2001 200 810.31 Rehab private dwelfings 32,9341 96,8561 91.000 85.0001 85,000 810.33 1 First time homebuyer 165,4281 78,0001 162.000 1 39,4061 178,867 105.0001 105,000 810.34 lChild care assistance 20.9281 35,1201 24,000 1 16,215 40.0001 1 1 40,000 810.69 Community home program 0 01 10200 I 37,761 0 0 81070 lCom action for sub Henn Co 1 01 01 9.5001 1 10.000 10,000 10,000 811194 Page 113 811194 Page 114 City of Plymouth I HRA GENERAL BUDGET FOR YEAR 1995 I HRA - COMMUNITY DEVELOPMENT BLOCK GRANT (COBG) FUND ACTIVITY 232.232 I 1 19951 1995 1992 1993 1994 19941 ConInuedl Increased 1995 Actuall Actual Adopted Estmidl Somcol Service Myra Endtrsi Expdtml tudset Exodus Budgell Budget Budget 810.71 Plymouth Park & Ree 01 01 9,500 10.000 5.0001 1 5,0001 810.72 Hamupin Technical College al 01 61,000 92,000 01 0 610.73 ISoulh Shore Park 0 oj 140.000 1 95,854 01 0 L- ela 10ther 610.00 810.00 COBB Activities CHAS Consulting Other Contractual 0 0 0 01 01 0 0 1 2,000 i 0 I 1.000 0 a 130.01001 01 01 130,000 0 0 811.00 Errployea training 0 0 600 1 200 600 600 812.00 Co ceslsemmars 61 710 600 200 600 600 813.00 110 -Mileage 10 301 30 301 1 816.00 ftscriptionstmembersidps 0 2131 1001 1081 110 110 822.00 Medicare 1 1 670 670 825.00 826.00 Group Ufa insurance Group hospital insurance 961 1.0961 35 2,533 100 1 1,896 1 971 3,7221 140 5,040 1 140 4,691 827.00 Workers cemplwage disc 3001 591 300 1 3001 300 300 828.00 P.E.R.A. 6791 1,399 1.800 350 2,080 2,080 629.00 F.I.CA. 2,133 2,295 3,100 2.084 2870 2.870 831.00 832.00 836.00 839.00 847.00 long term disability Dental insurance Hemel City equipment City Center allocation Data processing a0ocetion 0 J_- 2,100 1 314 3531 1,200 1.2001 2.1001 4001 1 600 1,200 I 1 1,2001 1 2200 1 1881 5781 1.2001 1.2001 2,2001 2301 7601 1.2001 1,2001 2,200 1 230 760 1,200 1,200 2.200 646.00 Adnmiistrotion allocation a[ 9,6131 5.0001 1 5.0001 01 0 881.00 Real Estate Tax I 1,058 1 01 01 1 01 01 0 882.00 Speaal assasamsuta I 01 CI 01 1 a! 01 0 883.00 889.00 Intl expense Uneducated reserve 151 0 01 01 01 1 01 1 0 01 01 01 0 1 0 811194 Page 114 City of Plymouth HRA GENERAL BUDGET FOR YEAR 1995 NRA • COMMUNITY DEVELOPMENT BLOCK GRANT ICOBGI FUND ACTRRTY 232.232 I 1995 1995 19921 1993 19941994 Continued Increased 1995 Actuall Actual Adopted Estmtd Service Service Mors Emdtra Expdtra Budget Em1 Budget Budg Budget TOTAL CONTRACTUAL SERVICES 234,718 243,535 531,496 548,760 396,310 0 395,961 SUBTOTAL I 265.3041 282.3091 583,696 586,388 448.1701 0 447,821 OTHER L. 1 Contingency Program Fee 1 01 1' 50.0001 1 Contributions to fund balance. of carryover funding 01 163,207 195,300 44200 44,549 DEPARTMENT TOTALS 285,3841 2IZ3091 742.9031 01 781,8881 492,370 0 01 492,370 811194 Page 115 Department: Community Development Division: Section 8 Rental Assistance Activities and Outcomes The Section 8 program administers the Section 8 Rental Assistance Program, a fully funded federal program. Participants in the program receive a certificate which permits them to rent a qualifying unit with an income -based rent payment. The RRA pays the difference. Plymouth contracts with HUD to issue 87 certificates;• through portability options, the City actual administers 130 Section 8 certificates. There is a waiting list for the program, and no new names are being added. Activities include administering the prohi-am and processing housing assistance payments, managing the Family Self -Sufficiency program, inspecting rental units for compliance, surveying rent and utility costs to monitor housing affordability in the City, and conducting fair housing workshops for rental property managers. Successful outcomes for the Section 8 program. include operating the program in a manner consistent with program rules and regulations, and within the budget. Other outcomes include increasing the number of certificates available to Plymouth residents, improving housing conditions in the City, and reducing housing discrimination through education of property managers. Rey .Budget Issues During the coming year the Section 8 program will be focusing its efforts on trying to obtain more certificates from the Department of Housing and Urban Development. Expanding the family self-sufficiency program is a possible means of gaining more certificates so that the current waiting list can be reduced. Page 116 1992 Actual 1993 Actual 1994 Adojftd 1995 Recommended Fell Time Equi1!alent Employees 1 2 2 2 Page 117 Ca+ 1992 Actual 1993 Actual 1994 Adopted 1995 Recommended leer.umd Services —Salaries 33,769 33,879 33,300 39,300 Personnel Savicea — Benefits 7,641. 8,230 12,500 10,489' Materials and Supplies 2,699 4,296 3,600 3,290 Contractual Services 659,554 792,785 783,800 79.3,370 CapialOutlay 27,727 ' 3,728 0 0 Total 8731 832918 8833 449 1992 Actual 1993 Actual 1994 Adojftd 1995 Recommended Fell Time Equi1!alent Employees 1 2 2 2 Page 117 011194 Page 118 City of Plymuth HRA FUND • SECTION 6 SUMMARY OF REVENUE FOR YEAR 1995 I 1992 1993 19941 19941 1995 1995 Actual Actual Adoptedl EnMI Cont. Serv. Manager's Revenue Revenue 1 Revenue Revmme I Revenue Revenue OTHER REVENUES I 461.00 llntamt Earnings 1,524 435 5001 50 501 50 I TOTAL OTHER REVENUES 1 1.5241 4351 5001 50 50 50 I I I FEDERAL PROGRAM FEES 1 I 515.00 Section 8 Rent Assist- Direct 1 624,9771 445,7651 361,9001 420.6301 405,8401 405.840 515.01 ISection 8 Rent Assist.-Portability 1 1 373,1631 372.0001 369,437 355.5601 355,560 509.00 ISea 8 Admin. Fees - Direct 1 63,1181 1 63.8001 57,385 50.3101 50,310 519.01 ISec. 8 Admin. Fees - Portability 1 1 31.9641 35,0001 31,305 29.8201 29,820 I 1 1 I:......... I I TOTAL PROGRAM FEES 1 688.0951 850.8921. 832.7001 878.9571 841,5301_841.530 I I I I I I OTHER C.L from Retained Earnings 1 01 01 01 01 5.180 _- 4.869 I ............I I I TOTAL OTHER 01 01 01 of 5.1801 4,869 I I FUND TOTALS 689,8191 851,3271 833,2001 619,0011 848,760 848,449 1 I I I I 011194 Page 118 811194 Page 119 CRY of Plymouth HRA SECTION 8 BUDGET I FOR YEAR 1995 I I I I I I FUND ACTIM I I 233.233 1 1995 19951 1 1 19921 19931 19941 1 19941 Continued Increased 1995 Actuall Actuall Adopted! EstmWI Service Service Mora 601.00 Regular salaries Eirpdtrsi 1 31,4611 Expdtrs 33,1851 BUY I- 32,8001 1 dtrs, 32.8821 Q+,;L 38,800 Budget 1 1 Budder 38,800 602.00 Temporary salaries 1 1.7861 421 5001 1 01 5001 1 5001- 00 - 603.00603.00Overtime I .52216521 01 1 541 01 1 01 I__._. I I---..._. 1 1 TOTAL PERSONAL SERVICES 33,7691 33,8791 33.3001 1 32.9361 39.3001 01 1 39,300 I I MATERIALS AND SUPPLIES I I I 701.00 10flicesupplies 8231 4761 Boo 1 5001 5301 1 530 _- 702.00 Printing & publishing 1 01 1,6341 8001 1 4501 6001 1 600 703.00 Wastage 1 1.0721 1.4491 1.1001 1 1.0501 1,2601 1 1,2601- 704.00 1 Photo copying 1 8041 7371 8001 1 800 Sool 800 - 751.00 1phatography 01 0I lool I 100 100. 100 % TOTAL MATERIALS & SUPPLIES 2.6991 4,296 - 3.6001 2,900 3.290 0 3,290 I CONTRACTUAL SERVICES I I I 802.00 1 Legal fees 4741 1.4391 500 01 5001 5001-- 00 803.00803.00Audit and accounting 4,0261 1,6311 3,000 1 3,7161 3.90013,900 810.00 Processional services 1 01 8001 200 230 2001 1 200 - 810.20 Record retention 01 ol 5001 5001 500 610.67 Housing inspection 6.5341 7,9901 11,0001 1 9,0001 9,0001 9,000 . 811.00 1 Employee training 1851 501 1,5001 1 12001 1,5001 1 I 1,500 V 812.00 lConforeacestserninars O1 777F7 5001 1 5601 5001 500 816.00 Subscriptionslmemberships 01 1531 lool IIasi 110 110 822.00 IMediare 1 01 01 01 1 01 5601 1 1 560 811194 Page 119 811194 Page 120 City of Plymouth HRA SECTION 8 BUDGET I FOR YEAR 1995 1 I II I I I FUND ACTIVITY 233.233 1 1995 1995 1.9921 1993 19941 1 19941 Continuedl hiaeased 1995 Actuall Actual Adopledl I Estrutill servicel Service I Mgrs Ex oAtrs Expdtra Budget Exodtra Budget Buduet Budoet 824.00 Fire & liability insurance I 01 01 1,4001 1 1,4001 0 1 1 0 825.00 Group life insurance I g17 384 200 i 1 1141 1201 1 120 826.00 Group hospital insurance 2.7961 2,712 6,0001 1 4,4301 4,5001 4,169 827.00 Workers complwaoe disc 3961 297 6001 1 2861 6001 I 1 Go0 828.00 P.E.RA. 1,043 1,500 1.7001 1 3381 1,740 1,740 829.00 F.LC.A. 2,206 2.729 2.8001 1 1.078 , 2,400 2,4001 831.00 1 Long tern disability 5041 462 3001 1461 203 200 832.00 1 Oental insurance 6001- 106 900 6881 680 680 837.00 Sea 8 Rental Assistance 638363 764,330 361.9001 1 308.3401 303,490 303,490 837.01 Sea 8 Porton Rent Assist. 01 0 372,0001 382.496 355,560 355,560 837.02 ISKdon 8 PortOut Assist 01 0 01 1 85,6641 102,350 102,350 - 837.03 Section 6 Port Out Adan. 01 0 10.200 8,2521 9,720 9,720 838.00 1 Rental City equipment I 1,2001 1.2961 1.3001 1 1,300 1,340 1,340 847.00 10sto processing allocation I 3.0961 3.0961 3,2001 1 3,200 3200 3,200 If - 864.00 City timer allocation 1 1,2961 1.4041 1.5001 1 - 1.51001 1.500 1 1 1,5001 882.00 1200 w- Assessmmts 1 01 1 3331 01 1 1 0 883.00 200 -Interest Exp. I 1 01 1 171 01 0 44.00 1Reserve I 2,4801 5931 15,0001 1 15.0001 1 1 1 0 I---- TOTAI. CONTRACTUAL SERVICES 1 661,1951 791.0151 796.3001 1 829,8581 804,1701 01 1 803,859 I 1 1 1 1 1 I I CAPRALOUTLAY I 1 I 1 1 1 I I I 1 I I I I I I I I I I 901.00 Iland 1 27.7271 3,1281 01 1 O I 01 01 1 0 I. I I I I I I TOTAL CAPITAL OUTLAY 1 21,7271 I I 3,7281 I 01 1 I I 01 I 01 I 01 I I I 811194 Page 120 City of Plymouth HRA SECTION 8 BUDGET FOR YEAR 1995 FUND ACTRRTY 233.233 1 1995 1995 1992 1993 1994 1994 Continued Would 1995 Actuall Actual Adopted Estmtd Service Sema Myra Emdtra Espdtrs Budget Eaodtra Budget Budget Budust DEPARTMENT TOTALS 1 731.3901 832,910 833,2001 1 865,694 848,760 0 846,449 I 1 I I 811194 Page 121 DeparbitwL, Community Dftylopneut HRS\ Genea1 land def Wft aaxd Rale rtes Me Bwsmg and Redevda W Audrority (ESA) General Fund budge reflects funds collected from the City's IOtA tax levy. The primary nae of the fund is in subsidme the construction of (pre 1994) and subsidy of (poet 1994) the Plytaarol6 Towne Square senior citizens hamming pwjocx. Resided should begin to move into the building in November, and fire occupancy is expected by March of 1995. Activities include oyersight of Plymouth Towne Square, updating the hoasiog plan ooarponmt of the Comprehensive Plan, sup mft HRA activities, and planning for the future housing needs of the city. Other activides kchrde inv adog progeams to expand hcusmg apportu and the City's economic development and redevebpmeot abjectivea. A saccenful outcome will be compkdag the construction and occupancy of Plym w1b, Towne Square within budget, and the apaatiog the project to provide attraMive, comfortable and affordable housing to low and moderate income senior dthm in Plymouth. Other successful outcomes will be implementing plaffi and pwgiams which increase oppmmaides for at%rdable housing, preserve and enhance the City's tax base, and increase employment'appordmities in the Cay. Bel hese The E MA levy will sae a modest increase in the 1995 budget, from $377,000 in 1994 to $383,600 in 1995. 7U levy will filly find the BRA Supervisor position, and provide rent aobsidies ($275,000) to seniors at Plymouth Towne Square mage 122 Page in 1992 Actual 1993'Acdm1 1994 1995 RecommendedPesomtelServices -azies 3,70633,000 SS,830PersonnelSwam — Beneis Materials and Supplies 593 192 425 1,000 2,730 12,408 2,900OoatraaualServices21,572 CRM OY 3,894 720,166 94,795 303,362 Tdd 165 MUG 337 Page in 7128194 Pap. 124 Qty of Plymouth HRA FUND • G SUMMARY OF REVENUE 1 FOR YEAH 1995 i i I I I I 1992 19931 1994 19941 19951 1995 Actual Aetuall Adopted Estmtd Cont Sam. Mmagers Revenue Revmue Revemie Revenue Revenue Rrmus TAXES RECENABLE I I I 401.00 IPIopmi,Taxes 321,937 327,349 377,000 377.0001 388,000 363,200 less: Ahatdnmts 0 01 0 03.00011 127,0001 13,7001 TOTAL TAXES RECEIVABLE 321,937 321,349. 371,000 354.0001 361,000 369,500 I INTEREST EARNED I f I 461.00 lbdwm on Investment 01 2,9241 111 3,0001 1,5001 5,000 TOTAL INTEREST EARNED l 01 29241 0 i 3.0001 1,500 • 5,u00 I FUND TOTALS 1 321,9371 331X273 1 377.000 357,0801 36L5081 374,500 1 1 1 1 I 7128194 Pap. 124 811194 Page 125 City of Plymouth HRA GENERA: FUND BUDGET (TAX LEVY) FOR YEAR 1995 I I 1 I I I I I I I I I I I FUND ACTRIITY I I I I I I 234.234 I I I I I 1 19951 1995 I I 19921 19S31 19941 1 19941 Continued) Incensed 1995 Aetuall Aennl Adopted I Estmtd sural Servioal Mks I ESI Evodtrsi Budgel 1L ifsl Budget eod et Bnd et PERsoNAISERYICES I ! I I I I I I I I 601.00 Regular salaries 1 ol 3. 721 25,000! ,1 18,8861 55,630 I 55,630 602.00 ITermorary Salaries I OI 01 8.0001 1 8,0001 0 01 603.00 [Overtime I 01 3341 OI I 01 0 0 I I ----1 1 ----1-- I — I 1 01 3,7061 33,0001 1 26,8861 55,8301 01 55,8301 I I ! I I I I I I MATERIALS AND SUPPLIES I I i. 1 I I I I I I 701.0_0Office Supplies 1 01 24 2501 1 2501 5001 500 702.00 IPrinft & publishing 1 5931 71 1,0001 1 5001. 1,000 1,000 703.00 [Postage I :01 3941 1,0001 1 1,0001 1.000 I I 1.000 704.00 lPhotocopying I 01 ol 5001 1 ` ol 400 400 751.00 jPhotoYra0y I ol O[ 501 1 501 50 50 TOTAL MATEMALS & SUPPLIES 1 5931 4251 2,7501 1 1,7501 2,900 0 2.900 I I 1 I CONTRACTUAL SERVICES I I I I I I I 810.00 1Spow smdres I 01 01 01 1 01 12.0001 12000 802.00 L"af fm 1 13,18SI 1.4131 13,1891 1 15,0001 5,0001 5,006 610.00 ISeniorhousmg 1 8,3831 01 80,5561 160,5561 275,0001 275,000 810.00 Contradserviees I 01 2,4811 Oi I 0 0 01 811.00 [Employee mining I 0 01 5001 1 500 1.0001 1 1 1,000 612.00 IConteencos & Seminars 1 01 GI 2501 1 2501 5001 1 1 500 Page 125 1111194 Page 126 O'o City of Plymouth HRA GENERAL FUND BUDGET (TAX LEVY) I I I FOR YEAR 1995 l 1 FUND ACTIVITY_ I I I I I I 234.234 I 1 1995 19951 1992 Actuall 19931 ktuall 19941 j Adoptedl I 19941 EstmtdI Continuci Service Inueased S"col I 1995 Mgrs) 1813.00 fditeage Fsodtra E:odtm I 0— 0l Budget loci EmdMl loci Budget 200 Budget 9:daetLJ 1 2001—_ x%16.00Su udpfions & Memberships I CI 01— 2001 100 250 250 t2T.00 M.,ed?:are I I— 274 600 8001 825.00 ILifainsurance 1 01 91 1001 :1 2311 1701 170 626.00 1Group hospitalinsurance 1 01 661 3001 1 1,0951 4,8001 4,468' 827.00 Markers compensation 1 01 151 1001 I 1001 001 1 100 828.00 IP.E.R.A. I al 01 200 1 8461 2,5001 i 2,500 827.00 IF. I. C. A. I OI 841 3001 1 1,171 3460 3.460 831.00 1Long Term Disability 01 91 Olt 1291 1 280 832.09 10entalInsurance I 01 91 G1 1 1501 6301 1 1 6301 838.00 Rental City rYuipment I 01 DI OI I 1,230 1 1,200 Oata Procesing Allocation I OI_ 0 0 1 01 1,500 1,50011147.00 864.00 1 Facilities Management DI D1 Ol I ol 1,400 1,400 899.00 lReserve TOTAL CONTRACTUAL SERVICES 1 :Ol J.5721 I 01 4.086 I a 1 95,795 01 I 01 100.502 4,980 315.770 I 0 0 I 5,312 315,770 CAPITAL OUTLAY I I I I 921.00 Machinery & Equipment 1 01 01 2,500 2,500 0 I 01 965.00 1Contribution - Other Fund I 01 720,166 0 1 Oi 0 0 TOTAL CAPITAL OUTLAY 1 OI 720,166 OI 1 2.5001 0 0 01 I I I I I I I DEPARTMENT TOTALS I 7.2,1651 726,3831 131,5451 1 131,8381 374.5031 01 01 374,500 Page 126 O'o