HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 09-18-1997PLYMOUTH HRA
STAFF REPORTS
SEPTEMBER, 1997
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1. CRU a Order
2. Approval of August 21,1997 Minutes
Rew3.
r
l
t four Se ons Portabil,
A, 9) Plan a Peem;t Exceptions a the
4. Resolution AruMdit SpnwnWp of an Application to the Federal }lame l.osn Bank'sAf%rdable Hmrsing Program to Obtain Financial Assistance for Chvw OccShMWOATmnhmmHousingimprovementArea (97-10) M in the
S. AmendmO= a Plymouth Economic Development Loan Fund Guidel,,
6. PlYmouth Towne Square Monthly Housing Reports
7. Other Business
As
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
August 21,1997
PRESENT: Chair David Crane, Coomissloners Brad Brown and Brian Helmlem.
ABSENT: Comohaloners John Edson and Pat Pelstriog.
STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith,
Fimaace Director Dab Hahn, Housing Specialist NO Dde, Homing Technician Melissa
Carabelli, and Senior Cler Typist Barb Paterson.
OTHERS PRESENT: Council Member Giany Blaen, PTS Manager Melody Baraboo,
Richard Palmiter with Rottlund Homes, and Doug Mayo with ComoouBond CommuaideL
APPROVAL OF MINUTES
MOTION by Commissioner Brown, seconded by Commissioner Helmken to recommend approval
of the July 21,1997 minutes.
Vote. 3 Ayes. MOTION carried unanimously.
PUBLIC HEARING ON RESOLUTION ADOPTING REVISED ADMISSION
PREFERENCES FOR THE SECTION S PROGRAM:
Melissa Camicelli, Housing Technician reported that Plymouth will be taking requests for Section 8
Certificates the week of August 25-29. Melissa explained .he residence preferences. The first issue
of concern was adopting a preference for those persons who live in Plymouth. Staff is
recommending that we do not adopt a residency preference at this time as it is unlikely HUD would
approve such action The second issue is to consider adopting a preference for those persons who
work in Plymouth. This was determined by HUD staff and the City attorney to be a reasonable
preference. The third issue is a recommendation to change the ranking of the former federal
preferences. Residents who pay more than 50% of their income for neat would have equal priority
with those who have been involuntarily displaced, are homeless, or living in substandard housing.
Commissioner Brown asked how our applicants sorted out according to this ranking system
regarding persons working in Plymouth. Melissa replied that few applicants from the last time that
the waiting list was opened were in this category. However, local employers have recently called
regarding this issue. In the future we will market to employers.
Chair Cretin opened the public hearing. The public hearing was closed as no persons were present to
comment.
Commissioner Crain would like to we preferences implemented in Plymouth. Commissioner
Helmken also added that he liked the self-sufficiency language. Commissioner Brown asked HRA
Supervisor Goldsmith about the welfare to work meeting as it related to communicating with
employers regarding these type of programs. HRA Supervisor Goldsmith replied that a number of
local employers have participated in these meetings. Also, more service agencies are being used as
connections to housing and employers. Interfaith Outreach and Community Partners has established
housing as a priority iss a for them
Plymouth Housing and Redevelopment Authority
August 21, 1997
Page 25 •
MOTION by Commissioner Helmten, seconded by Chair Crain to adopt HRA Resolution 9748,
requesting the adoption of a revision to the Waiting List Establishment and Administration Section
of the Section 8 housing assistance program administrative plan.
Vote 3 Ayes by roll call. RESOLUTION 97-08 unanimously adopted.
RESOLUTION ADOPTING REVISED 1997 AND ORGINAL 1998 HRA PROGRAM
BUDGETS:
HRA Supervisor Goldsmith presented an overview of the budget and the discussion at the July
HRA meetiog. Finance Director Dale Hahn was in attendance to answer questions regarding thedataprocessingallocations. HRA Supervisor Goldsmith explained the attachment regarding thedataprocessingallocation. Chair Crain questioned the amount of $6,000 per work station. Finance
Director Hahn commented that this is not just a PC environment. Such things as phot raging, HULA grant transfers, geographic mfomration systems, payroll, budgeting, Sect. 8 software, and
other specialized features are included in this amount. Upgrades are done every two to three years.
They have to be upgraded that 5oequently to kap up with improving technology. Chair Crain
questioned whether these upgrades are just extra or functional. Director Hahn said they=
necessary and they are not done until it is absolutely necessary to do so.
Planning Director Hurlburt commented that the system has moved forward in the hurt two years.
Staff does have the latest tools but it is pricey. In the past some funds paid more and some less than
their fair share of costs. The new allocations are intended to equitably distribute these costs.
The accounting procedures for Plymouth Towne Square's investment income have been revised to
provide more timely reporting. However, they may be off by about a month due to reporting delays.
Discussion took plea regarding the Plymouth Towne Square budget. They are looking at a raise inrentofabout2.5%. The proposed HRA budget includes subsidy funds to cover this bncruuae.
HRA Supervisor Goldsmith proposed the hiring of a temporary Professional Assistant through the
end of this year. We currently have an intern who would be available to stay for the remai er of
this year. HRA surplus revenues would be used for this project. She is very well qualified and will
not need training. Might be a four month period. If she does not stay, we would net hire a new
untrained employee for the position. Commissioner Helmken wanted to know if the salary was inlinewithcitysalaries. HRA Supervisor Goldsmith said it was.
MOTION by Chair Crain, seconded by Commissioner Helmken to adopt Resolution 97.07,
approving the revised 1997 budgets and the 1998 budgets and recommending approval by the CityCounciloftheCDBGbudgetandadoptionofa1997HRApropertytaxlevysufficienttoproduce
revenues as required by the HRA General (Levy) Fund and CDBO Program budgets.
Vote 3 Ayes. Motion carried unanimously.
PLYMOUTH TOWNE SQUARE MONTHLY HOUSING REPORT:
Housing Manager Melody Burnham gave the monthly report for Plymouth Towne Square. There
was one move -in for August. A photo album of residents has been prepared for use in the building.
Plymouth Housing and Redevelopment Authority
August 21.1997
Pap 26
The ceilings in apartments damaged by water this winter have been repaired. She is in the process
of getting bids to replace a portion of sidewalk that has settled.
The waiting list is at 242 right now.
Residents have been given a one time initiation fee of $95 to join the Lifetime Fitness Center with a
monthly fee of $29.
June Financials - Updated Investment earnings will now be in the budget. Year to date actual is
9.848. Interest earnings showed a considerable increase.
Commissioner Brown asked about fascia on the building which was an original problem. This is
scheduled to be corrected along with the attic moisture problems.
Commissioner Helmken inquired about the sprinkler vandalism problem. They are outside lawn
sprinklers, not inside, and the problem was taken care of.
The soffit problem was disccssed. Vents are now recommended. Greg Oppegard has had a
contractor out to the building. and the contractor has given estimates on the cost to install soffit
vents. $40:000 was put aside to correct this problem but seems as though it will be considerably
less. Corrections mast be done before another winter at the building. Walker has not yet gotten the
response needed from the state Building Codes and Standards Division to get the City's approval to
install soffit vents. Ibis issue is coming down to the wire. The Board may wish to adjourn this
meeting to Sept 2 and then decide on whether to allow the management agreement with Walker to
automatically renew for -another year.
Discussion was held regarding the closing of the waiting list at Plymouth Town Square except for
those who are in need of a handicapped unit. There are only 3 applications on the waiting list for
handicapped units. Commissioner Helmken asked bow often the list is evaluated. Housing
Manager Burham said it is done once a year. Executive Director Hurlburt asked bow many people
had dropped off die list. Sixty people have dropped off. The waiting list will be closed as indicated
by the Manager.
Admisslon Preference to Plymouth Towne Square for Occupants of Properties Condemned as
Hazardous by the My of Plymouth:
Housing Specialist Milt Dale showed pictures of a house that sustained severe foundation damage
during a rain storm in July. The house was built in 1915. We are looking at how resources can be
used most wisely to help them. Repairs are estimated at approximately $15,000. The elderly
couple who own and occupy the house an on the waiting list for Plymouth Towne Square and
would consider moving out of the house if they could get an apartment then.
Commissioner Helmken asked about the water running off from the neighbor's property. Executive
Director Huriburt said that people have maxed out right up to lot lines and most are 60' lots. HRA
Supervisor Goldsmith said they we eligible under the guidelines for an HRA rehab loan. They have
made applications to other agencies for help also. Their prefennce is for an HRA loan because it
J has 0% interest.
Plymouth Housing and Redevelopment Authority
August 21, 1997
Page 27
HRA Supervisor Goldsmith stated that money put into this house elimioatw funds for other people.
Even though we approve the admission to Plymouth Towne Square Chair Crain stated we should
still work with this couple to repair the house, if they wish to do so. Unfortunately, there are no
available units at PTS and the only viable option may be to repair the home.. [A low bid of S17,AN
was ranked to repdr the home. S 4,356 has been received from FEMA and the SBA bas
offered a 4% 510,000 Wan. It Is likely that repairs to the hoose will begin nest weds with a
510,000 BRA 10111161
MOTION by Chair Crain, seconded by Commissioner Brown to adopt HRA Resolution 97-09 to
amend the admission and occupancy policy for Plymouth Towne Square to establish a first priority,
preference for admission for eligible applicants who have been ordered to vacate property
condemned as hazardous by the City of Plymouth.
Vote. 3 Ayes. MOTION carried unanimously.
TAX INCREMENT FINANCING PLAN FOR TIF (Homing) DISTRICT 7-5, VILLAGE AT
BASSETT CREEK:
HRA Supervisor Goldsmith explained the tax increment financing. The proposed Village At
Bassen Creek consists of a proposed mixed use development that includes 176 owner occupied
Rottlund townhomes, 46 federally subsidized rental apartments for low income seniors, 6 to 8
fed=Uy subsidized public housing rental townhomes for families and a 30,000 square foot
commercial building. HRA would be able to provide applicants for 2 of the rental townhouses from
our Sect. 8 waiting list the remainder would come from the Minneapolis Public Housing Authority's
list. These privately owned public housing units would be subject to the same eligibility
requirements as conventional public housing. Representatives from both Rottlund Homes and
CommonBond were there to answer any questions regarding this project. Chair Cretin said he was
delighted that this is finally happening. He asked about the parking issue. Executive Director
Hudburt said it is off by a fair number of spaces. Zoning does not allow counting parking spaces in
driveways if they have a single car garage. The single car garages are 32' deep which would be
large enough to park two cars end to end or one car plus adequate storage for the oocupauta
Housing Director Hurlburt does not see parking as a problem. It was a split vote at the Planning
Commission to recommend denial of the interim use permit to allow the puking reduction. As of
now the land has not yet been purchased.. The amount of senior housing Plymouth would gain out
of this proposal is worth the tax increment. The project would take approximately 18 months to
complete. The staff was complimented by the Rottlund representative for being so great to work
with. The HRA are trying to fmd ways to make this work which would minimize the risk to the cityinthelongnm.
Chair Crain made a motion to recommend that the Plymouth HRA indicate its support for the CityCounciltoapprovetherezoning, Preliminary Plat, PUD General Plan, Interim Use Permit for
parking reduction and Tax Increment Financing Plan for TIF (Housing) District 7.5, Village At
Bassett Creek, seconded by Commissioner Brown. Commissioner Helmken indicated that he would
have to abstain from the vote since the firm that employed him was the broker for the sale of the
property. [AN neeessary approvals were granted by the City Council on September 761
Vote. 2 Ayes, l abstention by Commissioner Helrakem
j Plymouth Housing and Redevelopment Authority
August 21, 1997
Page 28
iwdsdjOwwd at 9:20 P.M. uutil Sept. god at 6:30pm if nacessaey to consider the r newel of the
man agreement. Staff will contact the Commissioners during the day on September
200 with the status of WaOoer's offorw to resolve the attic moisture problem. IAO efiirmadve
deddon was obtained from the state Bulldlog Codes and Standards Dkhbn and the Board
did not reconvene on September 20°.1
a•
c1TY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: September S. 1997 for Housing and Redevelopment Authority Meeting of
September 18, 1997
TO: Aare W. Hurlburt, Executive Director
AVFROM: Melissa carnic! mg Technician through Ed Goldsmith Supervisor
SUBJBCT: ALLOWING EXCEPTIONS TO THE RESIDENCY REQUIREMENT FOR
PORTAB11.dTY ELIGiBRM
Our Administrative Plan requires Section 8 certificate holders to reside within the city of
Plymouth for a period of 12 months before they are eligible to transfer their assistance
elsewhere. Staff proposes mating exceptions to the residency requirement when there are no
units available to Section 8 certificate holders. Consideration will only be given to families
who can verify: they made a good faith effort to locate housing in Plymouth for at lest tie
initial term of sixty days on their certificate; there are no suitable units available; and they have
no rental. credit or criminal history that would prevent them from being approved for tenancy.
This proposal was prompted by the declining number of families selected from our waking list
that have been able to lease in Plymouth. From January 1 to September 1. 1997. staff has
issued 24 certificates to families on our waiting list. Six of the families leased in Plymouth
two leased -in-place, one rented from a relative. and three found units in the open market).
Six familise are currently searching for housing. Twelve families were unable to locate
housing and their certificates expired. This is a drastic change from 1996 when Plymouth
issued 25 certificates; of which 18 families leased in Plymouth and seven families were unable
to locate housing.
The twelve families that were unable to fist housing during 1997 all complained of the
unavailability of rental writs in Plymouth. In addition to the availability. eight of the families
had other impeding issues: two admitted to having unlawful detainer cases filed against them,
three had questionable or poor credit history, one had a criminal history, one required housing
that allowed dogs and one required public transportation to employment in St. Paul.
There are now more landlords screening prospective tenants making it less lately they will tske
a chance on applicants with poor credit or reel history or a criminal background. The
number of landlords commaing to accept Section 8 has decreased; and those landlords
continuing to participate in the program are limiting their participation. The majority of
complexes that Lave chosen to limit their participation in the Section 8 progwn have set the limit /,Oft
25% of their total units. All of these complexes are at their established quota
Staff continues to wort on developing initiatives to increase the number of units available to
Section 8 Participants. We have made landlords aware of the recent HUD regulation changes
that have made the Program more "landlord -friendly"; and crested an owner handbook with
MV -to -read answers to common Program quwt=L Staff is in the process of developing a
tenant workshop to address concerns of both Section 8 maters and landlords. Staff is also
working on a landlord recruitment and retention initiative. The first step in this initiative will
MONO focus group meetings with landlords to identify the issues that affect participation in the
pro8SM• We have also initiated contact with the Metropolitan Council HILA to coordinate oureffortsonthisissue.
I therefore recommend that the HRA Board of Commbsknere adopt the stbwW
resolution amending the Sudan 8 Administrative Plan to Permit Rueptions to the
Residency Regalrement for Section 8 Portabift
HRA RESOLUTION 97.09
r' N
AMENDING THE: SECnON 8 ADbIINISTRATiIVE PLAN TO PERMIT EXCEPTIONS
TO THE RESH)ENCY REQUIREWNT FOR SECTION 8 PORTABHdTY
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires now
resident applicants to use their certificate m the ju dedictiom of the issuing housing authority
unless the issuing and receiving housing authorities agree the family may lease a unit outside the
issuing lousing authority's jurisdiction under portability procedures; and
WHEREAS, there is an increasing lack of units available to certificate holders: and
WHEREAS, staff has reviewed the impact of allowing exceptions to the residency requiremem
On administrative costs and has determined documentoom Of a sixty day search effort to be an
gWoprbft roque:
NOW. THEREFORE, BE IT HEREBY RESOLVED BY THE HOUSiNO AND
REDEVELOPMENT AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that the
authority allow exceptions to the residency requirement, by amending the second paragraph of
Section VIII. Part A of its Section 8 Administrative Plan to read as follows:
A family not living in the jurisdiction of Plymouth at the time the family applied for
assistamce must rem a unit in Plymouth for at least 12 months. The HRA will Bram
requests for examtions to this remuirement if the family can verify: thev have made a amd
pla•M v uvm oe,oa approyeo ror rer -- tr me ranuty uvea in Fiymouth at the time
Of application, the family may rent a unit anywhere in the United States that accepts
Section 8 Homing Assistance program assistance. If a family ports out to another
jurisdiction, the family is required to remain in that jurisdiction for at least 12 months."
Adopted by the Plymouth.Housimg and Redevelopment Authority on September 18, 1997.
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CM IMA1401mi.
o . '3400 P47 iP M4d SSd47 o
DATE: September 11, 1997 for Housing and Redevelopment Authority Meeting of
September 18, 1997
TO: AMC W. Hurlburk Executive Director V'
IxIr
FROM: Edward J. Goldsmith, IMA Supervisor
SUBJF.CI': participation in the Federal Home Loan Banc Affordable Horsing Program to Obtain
Financial Assistance for Owrer-Od A=" in the Shenandoah Townhomes Housing
luiprovement Ares.
In August, 1997 du City Council pond an ordinance establishing a Housing improvement Am tofinanceimprovementsatdeShenandoahTmnhomedevelopnent, located at Vicksburg and 210
Avenue North in Plymouth. This ordinance allows the City to issue general obligation bonds to finance
the noceemy improvements at Shenandoah Townhomes, which will be repaid by the homeownerl
through fees paid along with their annual Property tax peymems-
City financing for this project win enable the Shenandoah Homeowners Associsdon to make necessaryimprovementstodeShenandoahTownhomestopreservethismodestcosthousingintheCity.
However, the additional housing cost will impose a financial burden on low- to 1111
homeowners in the Shenandoah development. City sta`f has identified a federal find 851110111/100
program that could alleviate a portion of this cost burden for income eligible homeowners. The
Federal Home Loan Banc (FHLB) Affordable Housing Program awards funds to its member barks to
finance the rehabilitation of owner- occupied housing for very low-. low and moderato -income
households.
Staff bas sent a pre•applicedon to all owner -off of Shenandoah Tovnshomes to determine
income -eligibility and interest in this program. The Affordable Housing program application must be
submitted to the Federal Home Loan Bank
f
I, FriN oral Bank
tution by Oct6ber 15,199 be de
HRA would serve as the sponsor
member institution submitting the apPlicatior.
The Affordable Housing Program fiords. if awarded+ would be used to writ num the cost of the
estimated $6.400 per household impwvemem5. An average of SIM per income 4usllfYing household
would be requested from the FHLB, although the actual assistance per household would be based on a
sliding seals schedule, with lower income households receiving a larger subsidy. The subsidy would bedeliveredintheformofa20yewtermzerointerestdefendloan. if any homeowner sells a towdronu
during this period, the subsidy would be receptand at the time of We and returned to the Federal Home
Loan Bank's Affordable Housing Program.
I recommend that the HRA adopt the olWtwd resoluden autboridBg sporsorshlp of an
application to the Federal Home Loan Bank'a+Ago *bk-ffMdrg Program.
Attachment: Draft HRA Resolution
Pre -application Notice to Shenandoah Homeowners
e-1,
HRA RESOLUTION 97-10
AUTHORIZING, SPONSORSHIP OF AN APPLICATION TO THE FEDERAL HOME
LOAN BANK AFFORDABLE HOUSING PROGRAM TO OBTAIN FINANCIAL
ASSISTANCE FOR OWNERrOCCUPANTS IN THE SHENANDOAH TOWNHOMES
HOUSING IMPROVEMENT AREA
WHEREAS, the Plymouth Housing and Redevelopment Authority woogni es the need fw
programs to provide financial assistance for low and moderate imcome persons to rehabilitate
owner occupied housing within the City of Plymouth; and
WHEREAS, the Federal Home Loan Bank (FHLB) operates an Affordable Housing Program
AHP) to provide financial assistance for Irvaing for low and moderate -income households; and
WHEREAS, low- and moderalMncome homeowners of the Shenandoah Townlromes in
Plymouth are in need of financial assistance to be able to afford the proposed improvemeT+'s the
are scheduled to be done as pert of the Shenandoah Townhomes Housing Improvement Area
established by the Plymouth City Council under Minnesota Statutes 428A; and
WHEREAS, under the terms of FHLB's Affordable Housing Program the HRA can sponsor an
application for fuu moial assistance that is to be submitted by an FHLB member institution; and
WHEREAS, sponsorship of an application for assistance for low- and moderate -income
homeowners of the Shenandoah Townlomes is desirable to improve housing conditions and
housing affordability in the City;
NOW THEREFORE BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA that it hereby authorizes its
sponsorship of an application for the FHLB Affordable Housing Program to obtain financial
assistance for owner -occupants in the Shenandoah Townlomes Housing Improvement Area and
directs the staff to work with Franklin National Bank in the submission of this application and
the administration of Affordable Housimg Program award funds, should they be granted.
Adopted by the Plymouth Housing and Redevelopment Authority on September 18, 1997.
I
September S,1997 rpawF
Dear Shenandoah Townhome Owner. PIYMOUTR
no City of Plymouth HousiaS and Redevelopment Authority (HRA) has been working to provide
fmsaeial assistance for low and moderate Income homeowners toward the cost of re -siding the
Shenandoah Tow nhomas. Financial assistance may be available from the Federal Home Loan Bank
FHLB). Assistance from FHLB is based on competitive applications that must be submitted by the City
by October,1997. As part of the CWs application, we must have connate income information for all
homeowners interested In receiving Mancisl assistance. The FHLB grant fwuls, if awarded, would be
used to subsidise up to 50 percent of do coat of exterior improvements for die townhouse owners who
are low to moderate income. Financial assistance would be awarded on a sliding scale basis according to
each household's Income. To qualify for assistance, you must be an owner -occupant of a Shenandoah
townhome and your total gross annual household income cannot exceed the following limits:
Ellaft Total Gran FAR* Tgln[G
so an Household lneome
1 30,450 5 47,000
2 34,800 6 50,450
3 39,150 7 53,950
4 43,500 8 57,400
It is extremely important that you seemmisly complete this pronpplintlom form and return It along
wkb.a copy of the 1996 U.S. ham Tax Return for each member of your household to the City of
Plymouth BRA podmi rked no later than September 20, 1997. To ensure the accuracy of the
information, we recothmand rahning to source documents, such as W-2 forms, recent pay stubs, year.
end statements and Moral tax returns. The Plymouth HRA will require more detailed information, as
well as written veriScatlom of income at the time of application to the Federal Home Loan Bank in early
October.
Because the HM's application will be based on the information provided, if von do not return this
form oi• If von nrevide fiha er Imuenrate Information von mov not be didble for asststanes. If you
are not interested in receiving tory financial assistance you do not have to set= the pre -application form;
however, If we woe$ to be eonsiderrtd for assistance mm most return this form on or before the
deadline dots
Please complete the pro4pplicaton on the reverse side of this Luer and return it along with a copy of the
1996 U.S. income Tax Return for each member of your household in the enclosed, self-addressed
envelope to: Plymouth HM, 3400 Plymouth Blvd., Plymouth, MN 55447. If you have any questions,
please call Andrea Dreman d SW5461 or Milt Dale at 509.5413. Thank you for your prompt'suention
to this matter.
Sincerely.
i Anne Hurlburt, Executive Director
Plymouth HM
OVER
PLYMOUTHA Araurffu(t'(arr7a Lfrx
3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447.1462 • TELEPHONE (6121 509-5000
SheassdAab Towshomes
PmAppllesdoa For The Federal Now Loss Desk Aftnh a Hooft Ppqlrum
List en of tha .., ,spasb of your household, beeledbq yournS List no sad told Saps imam for
each oeeupast. Oeeopsett meals any pectus, ether thus p erste, Uviol fe your honsabold for
also mouths of the year or mors. Gram yearly bmw b the wommi yon twelve before tarp Orsdeducted. Inda0e Income ressin d Aum an norm Indudlsl the fo>bwisl= Aedrla, oveetlme
Pay, snmosy, cbW saPPort, lRkT t Ao lrwstmeab, public w*ftOee, P msioss, sodd searlty, restd Ise:ome, sed bsshuAs Profit for self-employed Indivldosb,
Name of Homeowner
Addrom
Phone Number Total Number of Persona in HouschoW
Name gw all members of
1rola hdd imiudfng yownio Ap Total Ieeome Per M"Ib Sosrv*)
a
s
s
a
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ue ...... .................. ....
t. the undersigned, c Id- lj to penelty underlaw dW the.above information is trAad. correct to the bastofmyWowbdpOWbelie!; and that the provisioaa dw aro accepted and agreed to.
Applicant Signature. Date
Man return tuts Pre.ePPladles ebsl with s copy of the 19% U.S. ham Tet Return for eachmemberofyourhowdwldIstheendomd, self-addraad envelope ton Plymouth BRA, 3400PlymouthBlvd., Plymouth, MN UM buns September 20, 1997. jf you have any questionsMgWingthisFoeWlestionPleeeecallArulreaBrennenat509.5461 or Milt Bale at 509-5413.
skaff
All !q jo e a prnri4e/ ee pn 41 this pnaoPplles/be b pink eon on Grelbl4reb and
atrls'
m bf dbd"W pw & esmr w dw or m on a pu of &g sAur aperq, polaleo/ avbgkWas, orsimvis
ore rl d who enc cab# In air Lvvodsedm orPmwprddbsarIbis0AWk1las.
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DATE: September 11, 1997 for Housing and Redevelopment Authority
Meeting of September 18. 1997
TO: HRA Board
AO;".
FROM: Anne Hurlburt, Executive Director
SUBJECT: Plymouth Economic Development Fund (PEDF) Guidelines
Late yesterday, we were notified verbally by the Minnesota Department of Trade and
Economic Development (DTEG) that Plymouth must make Qome amendments to the
Plymouth Economic Dev- lopment Fund (PEDF) Guidelines. These are the guidelines
adopted for administration of the revolving loan fund that will be established with the
proceeds from repayment of the loan to Value Rx funded by DTED's grant and loan
program•
We are trying to finalize the paperwork necessary to close the loan to Value Rx, and final
PEDFF guidelines are a part of the required documentation. It is imperative that we make
the changes and submit them to the City Council for approval at their October 1 meeting.
Therefore, it will be necessary for the HRA Board to discuss the changes, at the
September meeting.
We are still waiting for details on the specific amendments required. DTED's request
appears to stem from recent changes they have made in their policies that were not part of
Plymouth's grant agreement. Even so, they have indicated that they expect us to make
the changes. The primary issue appears to be that DTED will not permit the Plymouth
City Council to delegate decision-making authority to another entity, such as the HRA.
The HRA can continue to administer the program, but we will need to include final action
by the City Council in the loan approval process. There may also be other changes
reqs.
Attached is a copy of the adopted PEDF Guidelines for your reference. We will provide
copies with proposed amendments at the September 18 meeting.
cftousing%W&affrep%pedf3.doc
PLYMOUTH ECONOMIC DEVELOPMENT FUND GUIDELU40
CITY OF PLYMOUTH
3400 Pb=aunth Boulevard
Plymsout6, Mimesota 55447--14112
612)509.5000
1. INTRODUCTION
fhe purpose of the Plymouth Economic Developma Fund (PERF) a to encourage economic
development by supplementing conventional financing sources available to existing and new
businesses. The Plymouth Economic Development Fund (PEDF) is administered by the
Plymouth Housing and Redevelopment Authority 0M), subject to the PEDF guidelines as
approved by the Plymouth City Council. Through this program. the HRA works with
participating lending institution(s) to make loans to businesses to help them meet a portion of
their fmamcing needs. It is the responsibility of the HRA to assure that loans are consistent with
the objectives of the program and comply with all other PEDF policies as defined in this
document
The Plymouth Economic Development Fund is operated as an equal opportunity program. All
applicants shall have equal access to PEDF funds regardless of race, sex, age. marital status, or
other personal characteristics.
U. BACKGROUND
Revolving loan funds (RLF's) have become an increasingly popular business financing tool
because of their ability to laversge public and private dollars and recycle funds as well as their
flexible design and simple operation. RLF's provide forms with direct loans, loam guarantees.
interest subsidy and other financial assistance. As the RLP receives the principal and interest
from outstanding loans, the money a made available to another borrower. Ibis recycling of
finds makes RLF's particularly valuable in light of the growing scarcity of development fords.
RLF's are designed to alleviate the high cost and short supply of capital for community
businesses by providing flexible loan terms. Typically. RLF's lower the rate, lengthen the term,
or reduce the risk of a loan. By increasing accessibility to capital, RLF's help fume expand.
develop or remain in the community. By providing critical subordinate financing for a loan
package instead of 100 percent direct financing, RLF's are an effective tool for leveraging. RLF
loans are typically combined with other public or private dollars.
LAmm Fund Guidetioes
It is anticipated that die PERF revolving loan fund will initially be funded by an Economic
Recovery Gram for the 1996 Value Rx expansion Project.
M. PERF PROGRAM([ ORMCPIVES AND CRITERIA
All activities funded through the RL.F will meet at least one of the following objectives:
Benefit to low and income persons;
Prevention or elimination of sltmts and blight;
Alleviate urgent community development or redevelopment needs.
All projects funded by dine RLF are intended to create or retain jobs that are tshen by or available
to low and moderate income persons. At least 51% of all jobs created and/or retain d will be
either taken by LMI (LOW andModerate Income) persons or considered to be available to LM
persons.
In addition to meeting one or more of tbe PEDF program objectives, all loans amen meet two or
more of dine following criteria:
A. To provide loans for credit worthy businesses dist create new jobs.
B. To provide loans for credit worthy businesses drat would increase time community
tax base.
C. To assist new or existing industrial and commercial businesses to improve or
expand their operations.
D. To provide loans to be used as a secondary source of financing that is intended to
supplement conventional financing (beak financing).
E. TOPovide loans in situations in which funding gap exists.
F. To provide funds for economic developmem that could be used w assist in
obtaining other finds such as Small Business Administration ltaos, federal and
state grants. etc.
IV. PLYMOUTH ECONOMIC DEVELOPMENT FUND POLICIRS
A. BUSDIESS EUGM3RM
Industrial businesses or
Commercial businesses which enhance the community. but do not compete with
an existing commercial business within Plymouth.
Loan Fund Guidelines
B. LOAN AMOUNT
10,00(' loan per each job created. or $5.000 Per every $20.000 increase in
property market valuation, or $5,000 Per every $20,000 increase m Personal
property used for business proposes. whichever is higher; subject to ftmd
availability and loan fund guidelines.
C. FINANCING METHOD
COMPANION DMBCP LOAN Example: Equity 20%. FEW 30%. and
bank SO%. (Ali such loans may be
subordinated to the primary lender(s) if
requested by the primary lenders(s). PEDF
loan is leveraged and the lower interest rate
of the PEDF lowers. the effective interest
rate on the entire project).
PARTICIPATION LOAN PEDF buys a portion of the loan. (The
PEDF is not in a subordinate position. no
collateral is required by the PEDF. and the
loan Provides a lower interest rate).
LOAN GUARANTEES PEDF guarantees a portion of the bank loan.
Personal and real estate guarantees handled
sly).
D. USE OF PROCEEDS
Real Property acquisition and development.
Real property rehabilitation (expansion or improvements):
Machinery and equipment.
wonting cel.
Business buyouts. only m circumstances in which such assistance is deemed by
the city as essential to retain an existing Plymouth company in the area.
E. TERMS AND CONDITIONS
LOAN SIZE Fifty Percent of the remaining loan fund
balance or $15,000, which ever is greater.
3
Loan Fund Guildioes
LEVERAGE
LOAN TERM
BiTEREST RATE
LOAN FEE
PREPAYMENT POLICY
NTEREST L UTATION ON
GUARANTEED LOANS
ASSUMABIIdTY OF LOAN
BUSINESS EQUITY
REQUIREMENTS
COLLATERAL
11)
4
Minimum 60% of privaWpublic non-PEDF
Maximum 30% public (PERF)
Minimum 10% equity
Personal property term not to exceed life of
equipment (generally 7-10 years). Real
estate Property may be amortized up to 30
years. Balloon payment at 10 years, as
appropriate.
Fixed rate not less than the average rate of
return on funds invested by the City of
Plymouth over the 6 month period prior to
loan approval.
Minimum fee of $200. but not to exceed I %
of the total loan project. Fees are to be
documermed and no duplication of fees
between the lending institution and the
PERF. Loan fee may be incorporated into
Project cost. HRA retains the right to
reduce or waiver loan foe or portion of loan
fee.
No penalty for prepayment.
Subject to security and/or review by HRA.
Subject to HRA approval.
Subject to type of loan: HRA will determine
case by case analysis under normal lending
gui&'linia.
Liens on real property in project
mortgage dead).
Liens on real property in business
mortgage deed).
mann Fund Guidelines
COLLATERAL, cont. • Lim on real property held
personally (subject to HRA approval
homestead exempt).
Machinery and equipment liens
except aluipment exempt from
may)•
Personal and/or corporate guaraote cs
requires unlimited personal
guarantees).
F. PARTICIMING LENDING INsTiTunON(S)
Participating lending institution(s) shall be determined by the PEDF applicant.
Participating lending institutions) shall cooperate with the HRA and assist in
carrying out the policies of the PEDF as approved by the HRA Board.
Participating lading institutions) shall analyze the formal application and indicate
to the HRA EW level at which the lending institution will participate in t me finance
package.
V. LOAN APPLICATION AND ADMIIUSTRATIVE PROCEDURES
The HRA desires to make the FEW loan application process as simple as possible. Ho -+r -j.,
certain procedures must be followed prior to the HRA consideration of a loan t,.
mon Mulling the Proses and Procedures for obtaining a loan are as follows:
A. HRA STAFF DUTIES:
The HRA Executive Director shall carry out PEW operating procedures as approved In
the HRA Board on the City Crunch. Staff is responsible for assisting businesses in th,
Ian applkation Process. and will work closely witb applicants in developing necessaminformation.
B. APPLICATION PROCESS:
I. Applicant shall complete a preliminary loan application. Staff will review
application for consistamcy with the policies set forth in the PEDF Guidelines.
Staff consideration of the preliminary loan application should take approximately
one week.
Lam Fund Guidelines
2. Stats will ask applicant to contact a lending institution regarding financing needs
and indicate to applicant that Amber action by the HRA on the potential loan will
require indication of support from a lending institution.
3. If applicant gains initial support from lending institutions, and if the preliminary
loan application is approved, applicant is then .aslmd to compkoe a formal
application. H the preliminary loan application is not approved by staff, the
applicant may request that the HRA consider approval of the preliminary
application at the next regularly scheduled meeting of the HRA Hoard.
4. If the preliminary loan application is approved, applicant shall complete a formal
application. Formal application shall include a business plan which will include
its management structure, marks analysis, and financial statement. slake
doamuentatm necessary for obtaining the bank loan associated with the proposal
is acceptable.
S. Attached with each formal application is a written release of information executed
by the loan applicant.
6. Staff' will moat with applicant and other participating lender(s) to refine the plan
y
for financing the proposed enterprise.
7. Staff shall analyze the formal application and financial statements contained
therein to determine if the proposed business and fuanoe plan is viable. Staff
may, at its discretion, accept the findings of a Ranking institution regarding
applicant credit and financial viability of the project. After analysis is complete,
staff shall submit a written recommendation to the HRA Hoard. A decision
regarding the application shall be made by the Hoard within 45 days of the
submittal of a completed formal application.
S. The HRA shall have authority to approve or decry bans: however, within 21 days
of HRA decision, the City Council may reverse a decision to approve or deny a
ban if it is determined by Council that such loan was issued or denied in violation
of PEDF guidelines.
9. Prior to Issuance of an approved loan, the City Attorney shall review all
contracts, legal documents, and intercreditor agreements. After such review b
comple-M. the HRA shall issue said loan.
6
Loan Fund Guidelines
C. REPORTING
r"ti
Staff' shall submit quarterly summaries and an annual report detailing the stator of die
Plymouth Economic Development Fund.
D. LOAN ADMINISTRATION
Stats shall service the loam, shall monitor the HRA's position with regard
to the loan, and shall assure ERA compliance with intercreditor
agreement. Up to 30% of iatereat portion of loam payments shall be
available to offset administration costs of this RLF program.
2. All loan documents shall include an insercreditor agreement which must
include the following:
A. Definition of loan default, agreements regarding notification of default.
B. Agreements between lending instihrtion and city regarding
reproduction of pertinent infornmtion regarding the loan.
3. All loan documentation shall include agreements between borrower and lender
m8arft rete of privacy regarding the status of the loan.
E. APPLICATION REQumEMENTS
Suffiwiem information shall be included in a lam application for the HRA to determine
that the assistance provided to a for-proM business is actually needed to make the project
work and is not excessive in the amount of assistance.
In order to accomplish this determination, for-profit businesses applying to the PEDF
shall provide the following:
I. A detailed feasibility study both from a narrative and descriptive basis as
well as financial projections for three years into the future (i.e. cash flow
Pro forma, projected balance sheets and profit and las statements, etc.).
2. A modest analysis demonstrating the opportunity for the product, or
rased demand for die product (if an expansion of an existing business).
3. A management plan and background of key management persow
7
LAW Fund Guidelines
4. Ther umber, types. and wage levels of jobs to be retained and/or created.
including an estimate of tie net increase in jobs to the State of Minnesota.
S. Estimated increases to the tax base of Plymouth.
6. Any other peripheral development which may occur as a result of the
project.
F. ADDITIONAL R4MRMATION RFQUUtED
The PEDF will also require information necessary to allow the HRA to mane the
following determinates.
1. Whether project costs are reasonable in comparison to similar projects or
industry standards.
2. Whether pro fame projections are reasonable when compared with
historical date (if any) or with industry standards (i.e. RMA, etc.).
3. Documentation of private and bank funds that are committed to project
creta.
4. Terms of any losn proceeds that are par of Project.
S. Doc mentation that a financing "gap" exists and fnancial assistance is
necessary.
6. Docutug rtatiom that the rate of return is .unsatiafacxory and fmaWW
assistance is required to improve said rate of retcrrm.
7. Demonstration that a location preference of Plymouth versus some other
community (int State or out of State) exists and fmancud incentives are
necessary to cause Project to remain in or locate to Plymouth.
Note that items S, 6. and 7, will be required to the extent they are the basis for the
request for assistamoe. Further, the PERF may waive in certain instances, some of the
infatuation and documentation required as may, m cettaht instances, require additional
docmmentaaon ar information for matters not covered above.)
J 8
LA= Fund Gatdelims
VI: OTHER REQUIREMENTS
A. In the event the PEDF funds we used that are subject to "Program Income"
requirements, the HUD Program Irrcoffe Regulations will be followed.
B. In the event PERF Funds are used that are subject to Davis/Bacou requirements,
businesses assisted will be so informed and the HRA will be responsible to insure
that Davis -Bacon Guidelines are complied with.
C. Businesses assisted with FEW funds must provide valid bm for congru um
wont to be done or equipment to be acquired in whole or in pan with PEDF
funds to verify cost etfac tiveness.
Vii. FUND GUiDEiziBS MODIFICATION
No substantial changes to the PEDF guidelines shall be instituted without prior approval by thecitycoma.
cd%ousinBWrakonvenUoaarev4.doc
9
J
WALKER MANAGEMENT, INC.
MONTHLY HOUSING REPORT o
Lft report is to be completed by the Housing Manager and submitted to. Ianet Lindbo Chief Operating OlSar ofr--)dker Senior Services at 3737 Bryant Avenue South, Hnnespolis, hiinnsaota $5409, by the 10th of the nwnth
onowing the report month.
COA04UNITY NAME: PLYMOUTH TOWNE SQUARE
AtneER OF UMTS: 99 Iadepeadent Living Units
0 Ambled Livbag Units
REPORT MONTH: August 1997
Name of person completing this report Melody Bun: hon, Housimg Manager
OCCUPANCY
A. Total Number of apartments leased (including caretaker units) at beginning of month: 99
Total Number of apartments leased (including caretaker units) at end of month: 99
B. OenAney Percent at end of month: 100%
C. Attach Monthly Marketing Report for detailed information.
D. Vacant apartment(:) for August: 0
Vacant apartment(:) for September. 0
E. Move-in's Anticipated for September. 0
F. Move Out anticipated for September. 0
IL FOOD SERVICE: Not Applicable
M. RESIDENT SERVICES
A Attach copy of report month's newsletter and activities calendar.
B. Attach copy of report month's minutes from Resident Council Meeting.
C. Resident hwes:
Served Root Bar Floats for National Night Out
Canceled Food Bank
Purchased refrigerator for Activities Room
Purchased card holders for Activities Room
Popcorn and lemonade day
Held going away ply for f1A4ime caretakers
IV. BUILDING AND GROUNDS ISSUES
Roofer NPlead dwilla damaged during ice dam repair
John Huen, from Walker toured building to check on stricture
Fve extinguishers were checked
Presented to HRA decision to closed Waiting List
V.
FWI-time caretakers gave 2 weeks notice
Phu ads in Newspaper for position
J BUDGET CONTROL
Lbt any Account Receivables over one month past due and action taken: Noise
w.
Hdd Nad=d Wq& Out
Submitted budget to Ed Goldsmith by and of mouth
PioMW hdf of recad6cethm for Nimend er 1
VM.
Plein Am Wa m" Party
Pmirh recwdficadons bfi for Novmt w
sm Pwi4ime eardaker
Allard ilrIIM oonvauion
7'
j
MONTHLY OCCUPANCY REPORT
PLYMOUTH TOWNE SQUARE
August 1997
1997 JAN FEB I MAR APR I MAY JUN JUL I AUG I SEP I OCT I NOV I DEC TOTAL
MARKETENG:
Presentations/Tours 1 0 0 3 4 4 1 3 18
yyr[[= 's+,/. 4(n/,}> ..W. f4 g .6: > > :.
y'/yy
RWWTT
x q• 6Py¢5( may/. ,
APPLICATIONS:
Received 1 2 5 8 5 3 4 6 34
WaldnList Total 314 1 314 1316 316 ? 250 242 249 NA
NA10000011
APARTHENTS:
Reserved
Cancelled I 1 0 0 0 0 1 0 NA
To Be Leased 1 1 0 0 0 0 1 1 NA
Budgded* 97 97 97 97 97 97 97 97 NA
Billed* 97 97 97 97 97 97 97 NA
Leased* 96 97 97 97 97 97 97 97 NA
Caretakcr Apartments 2 2 2 2 2 2 2 2 NA
Total in building 99 99 99 99 99 99 99 99 99
1'. t.. .a''
r fi; 8 eiov Y• I e ':Y ' a' Yl. 7
Anticipated Move ins 0 1 0 0 0 01 1 0 2
Actual Move4as 0 0 0 0 0 0 0 1 1
Anticipated Move -outs 1 1 0 0 0 0 1 0
Actual Move -outs 1 1 0 0 0 0 0 0"`-
Anticipated vacancies 1 0 0 0 0 0 1 01 2
Actual vacanclea 1 0 0 0 0 0 0 0 1
WE ME
Garage Leased* 67 67 67 67 57 67 67 67 NA
Caretaker Go 11 2 2 2 2 2 2 2 2 NA
excludes caretaker apartmentslaarage spaces
Ask
ih
M
6vNatalieSleeth
In the bulb, there is a f merr
In the sad, an apple me:
In emoons, a hldden promlm:
Butterflies will soon k free!
In the cold and snow of winter
fieris a Spring that waits to br
Unrevealed until Its season
Something God alone can sm.
Theres a some, In evry silence
Seeking word and meladv
Mews a dawn in evry darkness.
Bringing hope to you and me.
Arm the past will come the future:
7'Itliat it holds, a mystery,
Unrevealed until Its season.
Something God alone can see.
In our end is our brginningr
In our timc Infinity.
In our doubt there Is believing.•
In our I fe eternity.
In our death, a resurrection:
At the last, a victory,
Unrevealed until its season
Something God alone can see.
Unrevealed until its season,
something yet unknown.
Wkch Cod alone can see.
HOW TO KEEP YOUR MIND ACTIVE
Socialize - Think - Be at Peace - Be Fleable - Youthful Outlook - Tip Top Shape
J
GET 7 1 -
117111 begin again 1n September. It
m111 be the Ad Wednesday of the month. Contact Mary
X111er (577-0443) If you are Interested 1n being on the
committee.
What lies behind us and what lies before us are tiny
matters compared to what lies within us.
Ralph Waldo Emerson
CRAFTS CLUB - we are considering having a Craft Sale
some time in October. Residents or family members who
are interested please sign up on the bulletin board by the
office, so we can see if there will be enough participants to
have a sale. There will be a fee of $5 per table. . - X.- v7
The Friday,games are now going to be at 1:00
instead of 2:00.
We are in the process of looking for a Movie Madness
Chairperson. This person would help find out from -
residents the type of movies they would like to see. If there
are any residents who have a movie they would like to
share, please contact the office.
HELPFUL HINTS
1
Homemade Furniture Polish - 3 parts olive oil & 1 part vinegar or
2 parts olive oil & 1 part lemon juice.
Homemade window washer - 2 tablespoons ammonia or white vinegar and
1 quart warm water.
MOVIE MADNESS
August 1- DIGGER- All about a magical place, called friendship. A story about a
pre -teen named Digger who arrives at a glorious Pacific Northwest Island to stay
th relatives, while his parents work out their problems. Timothy Bottoms,
lympia Dukakis and Leslie Nielsen.
August 8 - PRESUMED INNOCENT - A married attorney is under suspicion
when a colleague he has become infatuated with is murdered. Harrison Ford, Brian
Dennehy, Raul Julia, Bonnie Bedelia and Paul Winfield.
August 15 - RING OF THE MUSKETEERS - A modem day musketeer
adventure. A singer, radio personality and a school tacher cant' on the legacy of
protecting the innocent. So when a Mafia chieftain kidnaps a little boy, they are
ready to roll. David Hasselhof% Corbin Bemsen and Cheech Marin.
August 22 - DELIRIOUS - A soap opera scripture, knocked unconscious, wakes
to find himself in his fictional TV town where his own storylines begin to backfire.
John Candy, Emma Samms and Mariel Hemingway.
August 28 - August 28 - WRESTLING ERNEST HEMINGWAY - About two
aging pals after the same woman. Robert Duvall, Richard Harris and Shirley
Maclaine.
J
NEW BUSINESS:
Elevator lobby benches were placed in the building for your convenience by the
management budget not by the Resident Fund.
There will not be a recycle bin in the kitchen because it was not being used for
recycle oily.
National Night Out will be August S. Tilers will be prizes, collection for food
bank, root beer floats, and entertainmea
New activity will be called Assorted games and it wig be on Thursday at 1 P.M.
in the Activity Room.
Anyone who is not using their garage stag please contact the office as there are 6
people waiting to get into the garage.
I'm okay system needs to be takes seriously. If you are on the system please be
considerate of the checkers and let than know if you will be gone.
Drawing was held for those residents who rehumd their surveys into the office
and Helen Garberg and Vi Spilane won theTarget Gift Certificates.
If you still need to get your picture taken for the identification album, contact the
office or Big Lambie.
Melody stressed the importance of calling 911 if you find that one of the
residents have fallen. Emergency medical people are trained in lifting a person
correctly and assessing the importance of a situation far better than any of us are.
Lance sang and shared the song he wrote for Noah's dedication.
July birthdays were announced.
Meeting was adiou med.
re Q +he,
rtg4rdt„q Kife %irM
1 t.n+ioned Jurtnq
4WD a r +I'C le S
46-t were
the me eJfA
avallable far low Income people,
A. Yes. Qualified individuals may pur.
chase four discount daily passes per
year from the City. GII the park artdRecmasbn5200for
an applications
Department
eta ap, elfgibll. fly.
Q. Do 1 have to be a member to use
the Life Time dub?
A. Residents of Plymouth and the
Waysata School District do not have
to be members to use the Life Time
fitness club. Residents may pur-
chase daily passes. Daily
paces cost: 58 for the first
adult (56 pool only); $5
for the second adult; $5
for youth ages 13.17;
And $3 for children
age 12 and
VGA younger. Resi.
dents who choose
to join the club will receive a 159E dis-
count on Life Time's standard initiation
fee. For more information on Life Time,
call 5094909.
J'
Resident Meeting
July 24, 1997
Melody called the meeting to order. The June minutes were approved as printed in
the July Newsletter. Melody gave the, resident fiord report which read as follows:
Committee Iiteoorls:
Pancake Bresldast - There will be one this Saturday, July 26. The office is
scheduled to be closed on Ffiday so tickets should be purchase today.
Garden Committee - no report
Music Committee - will start up again in September
Get -Together - Mary Miller -will be helping out and maybe maple can volunteer
for a month at a time.
Craft Club - They will be meeting from now on Tuesdays at 1:00 in the Activities
Room. There is a sign up shoat on the bulletin board to sign up if you would like
to participate in the Craft Fair.
OLD BUSINESS:
Barb Bucholtz is recuperating from hip surgery at Northridge which is why she is
not conducting the meeting today. Arnold Seppa is also in Northridge.
Apartment doors should be kept closed not using the hallway air conditioning.
Food Bank is always coming -the last Wed of the month.
Rolls or donuts will not be served at the Thursday morning coffees.
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AUGUST 14,1997
ATTENDING - Barbara Buchholz, Maty Disco, Bettie Allison, Lillian Niggeler,
Doris Whyte. Lee Shoots, Marvle Johnson, Art Hallberg, Pena Smith, Leah
Jennings. Thelma Paige, Melody Burnham and Kathy Bowen.
BINGO - Margaret Letter still wants to call and Marvel will help handle the
money. Thelma Paine will be the chairman of the Bingo Committee.
CARD HOLDER - We will be puuchasing S card holder for the card games and
they will be kept up in the Activities Room.
RESIDENT FUND - There is $935.65 in the Resident Fund.
MARY DlSCH - will be the new Co -Chair for the Resident Council.
COUNCIL MEMBERS - must be present for all of the meetings. They arealwaysheldthe2ndTuesdayofthemonth.
CRAFT SALE - will be October 1 gth.
WE HAVE CANCELED THE FOOD BANK.
CARETAKER - we are in the process of looking for full-time caretakers. SUGGESTIONS - were read to the cuncil
OCTOBER 14 - will be the Residents Anniversary party
OCTOBER 31- will be the Resident Halloween party
J
AUGUST 28. 1997
Barbara Buchholz called the mating to order. Minutes from last months meeting
were approved.
The Resident Funds wens discussed
CRAFTS SALE TICKETS - aro on sale in the office 50 cents apiece or 3 for $1.
GET TOGETHER - will start up on Wednesday, September 10th at 5:30. The
first one will be a pot luck. A sign up shat will be on the bulletin bard. If you
would like to be on the committee along with L41 Niggeler and Leah Jennings.
Please contact Mary Miller. There will be a sign up shat on the bulletin board,
for monthly Clean up crews.
PANCAKE BREAKFAST - will be a Special Brunch, September 27th at 9:30.
FOOD BANK - was canceled!
CRAFT SALE - will be Saturday, October 18th fima 9-3:00. Them are still
more tables to be rented. Them will be coffee and rolls served in the morning
and a light lunch of sloppy foes in die afternoon. Volunteers are needed to help
and also to contnbute food items needed for the sale. The proceeds for this sale
will go toward are catered, Holiday Party. We are also in need of a SIGN
MARK. Please let the office know.
COFFEE POT COMMITTEE - We are in need of a person to make morning
coffee on Tuesdays and Thursdays. Margaret Pearson has volunteered to clean-
up.
CARETAKER - we are still in the process of looking for a FT or PT caretaker.
HOLIDAY SERVICE PROJECT - Joyce McCaughey wilt be in charge of any
a8tesdomYou may have.
UNAUTHORIZED CARS - if you see any strange cars in our lot or driving
around the building, plesse tell the office immediately or can the police non-
emergency number (09-5160).
PETITION - Themis a petition circulating around PTS, for a Stop Light on
36th and Plymouth Blvd. This is a very busy W*seedon and is going to become
Increasingly harder to cross. If you have not signed it, please let Pat Lambieknow.
J
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Pancake 0 109.00 1 109.00
Leo 603.241 WMAIRI 43.63 3673.38
los ANNE HB)RLBII wr
ZD GOLDSMITH
Domm Flaato, Regional Director of Operationswo
Date: September 1997
RB: PTS Monthly Report for July 1997
Moaft Fhmdal:
July Fel Statements (M attached).
Quest Room Rentals - Guest room was rented for 10 days
Laundry -this reflects timing on emptying the machmas
RS/supplies - back order of greeting cards and paper au;Ow
Housdceeping/Suppliea - MHects timing and buying in quantity
PO/Apt rehabilitation - indicates not move outs this month
PO/Re dm & Main - rdwW reappropriato money for ice jam removal - Security system hit by lightningPO/Mics - reflects coat of Inspect report
Utilities - Electricity - air conditioning pgww
OA/Auto Travel - various errands for the building and to matings
GAMinted Comrmrmcations-reflecta printing of new checks
GAAtgWm - reflects coat of having printer repaired
upaOey/Marlceting:
97 units Ismael plus 2 caretakers.
July Homing Report: includes July Resident Newsletter
Plant Operations:
Started first draft of budget
CIIW roofer to repair broken shingle
Coiled concrete vendore regarding Soot sndewak
Repair work started for ice jam damage
Resident Services:
Purchased benches for elevator bb M
Valances Put m Meg room, Srophm room and solarium
Resident Photo moa album
SatraOgion Survey oompleted
Started Resident &- istory in newsletter
Anchaaed aggettton box for residents
Dealing with feelings talk
Ifyou have any questions, Pkm MdACt me nt 827-8363
Z: Janet lAndbo, Mdody Burnham
w
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1.000.00
lu'VAao
1;IO0.00
lks67.29
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21.swimMORS - SEOOIITT OBa n sl.bii.Ea 70.116.;5 a69.70AloamsS2Envm-vo ms 0.00 256.00 SLONAiccun1mnm -21m
ImmvMnum m1.I1 962.95 61IL95)
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41
TOM CI man 156.@9.99 111.11;.;1 2x.756.01
P10MTT. RAR. AO EanP11tI1Ts
LIND
11OL11111 a a1FAo1aS311s
499.Wjo
5.617.92mis
459.x11.00
5.610.9L2.8
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1.25.10
1.07;.70
1.20.15
ILIO
ILIILESSAATiaOETIECIATIONs62.S15.70i s2.aa m 7119.102.:01
TOTAL PUPWIT. PWT. a, on On 0.119.49.91 S.af0.016.10 115.22.2
1I as AS=&
1 lar tan
IaESl111118-ow ta19ICE Tao
40.4w.O1
651.20.21
IL00
659.N&V
0,11O.w
IJLIO) IaESIIBR-CMITAL W. 111.W.06 1.011.09 11.311.01Lt1Ya1T1mSTAaT-1R COSIS 13LU OmLm1a1T122Oxtal2AtmCOSTSISS166.!6 ISS MLSS 0.00LESSACDAWAT2MMTI2AT127(6.139.bi7 X6.0(0.761 79.196.021
TOTAL OTW atom 901.;10.71 W.S50.32 9!.199.07
TOTAL ASIM s..a1s.21 6.Ln.6cs.95 5.612.77
CHAIR uLNXl on
10011 suis m CI
cMtt..ar
IWIIITIES At0 PM ACAM
CHA9T LIASILITMft
AUMEIS VANEAMINED
Accm ms's MAAIB
664"9.M.S!
1.9)S.i6 GOWAo
ti.S29.N1 '
cl su.u)
AMMID 1Ai nun TAM
W IHi aOoa
106.ASS.00
1l.9fIAF
06MLIS
1.SS6.ST
et t<l1.is
A 413 M)
CommNOMITIU • HAA 191 1.SSS.IO
90.000.00
S.ST0.00`
9D.000.M
tb015.T0)
0.WStMITTANTLILTolOSITSW.0a6.01 Z4.06sat 141.0
Torn CHAIR LUULITIIa M..... ao.19s5s z+R.vA9.ra ixscat
LOIS THI NEER%
SOMA VATA[AE 5.55.0mm 5.58.000.00 0.00
10T1LL 1M VISA MR S.S)5.000.00 S.ilS.000.00 OA0
M Bhums
OOSIRmm
WITALWvWVM DEFICIT
1.000.000.00 1.000.000.00 0.00LIN)
901E IIOStq S.OSS.19
c1.A2M3
5.09.19
0.00 cI.65E.10)
TOTQ iM BAIAACE 1.00E.OS>!.91 1.095.06S.W I1.til2.i05'
MAI LUAILITM A 1111 UMSC: 6.r7F.Zlt0.i0 t;.111.titS.9S S.O@.55
c
oullartR Toue 9a1ARE
OTATE1W OF EAA1039
711080= END10 dal 31 97
IAIN0111®
1 VAR. 2 T1 710
110110 sump 9A8A00B OF W. AC1101L mom MIAMI
AE19UEs
AIMR10Er1 Oenr
m IO1111 K MIDT
01018A10P1
vAolrer 1ACf I . AIW11E0
1Rloamt 0ACM - 61it10T
66RA8 OEBAL
8A1nT 111010 ow
aim ME MAU
OIO IA0 11
ROAx11E0t 100011E
TOTAL 661616E 0
601818:
MIOH7 00i110E01
13SCIUM11111!
Mow 1!008111
611818 - i GL
MAL MOM SM
EOIIfE1E my
Lumi S
119E11T6
IM11. ma -M
R73M18 m 8.1010600E
011790160 - 6608.0
TOTAL mule EPEE
42.615.00 42,625.00 0.00 0.00 21.370.00 290,315.00 0.00
20.601.00 20.605.00 0.00 0.00 144.791.W 144,795.00 0.00
1.275.110- 1.275.00- LN 0.00 0.15.110- a6915Ao- 0.00
1131.00 310.33- mm tw30 4,07Ao 2.50031- 6.M31
15.110- 111.00- 360.00- 200.11 6.310.00- 1,21 .M 3.154.00-
s0.00- 50.00- o.00 0.00 350.00- X0.00- 0.00
1,723.00 1.725.00 OAO 0.0 1.070.06 1.005.00 0.00
IZSAo 15.00 0.00 0.00 M." 07SA6 0.00
50.00' 175.00 IISAO 100.00 1.295.09 akoo 660.00
1,117.75 W.0 267.75 31.110 5,970.70 5,910.00 20.10
0.00 20.00 29Ao- 100.06 110.00 190.00 40.00-
3,919.o0 1.960.00 1.954.00 90.44 13.707.47 12.05.00 902.7
69,221.15 66.311.67 2,910.06 4.39 467.696.17 462.716.69 4.979.40
MA U01MR M? -
mm. OEC 1997
sum=--- um=- -
0.000.00 511,510A0
0.00 2i0,>2OA0
0.00 15,11060-
211.36 40moo-
WAY 28110.00-
0." 60oA0-
0.00 20,700.00
0.0 I.l00Ao
101.56 IA&M
033 10„10A0
21.03 315.00
7.21 21,A0.00
1.00 R13O{70A0
37.6E 20.00 17.A3 00.15 102A7 140.00 35.13- aLs2 200.00
64.10 100.00 5.90- 5.90 102.64 900A0 13736- 15.26 1,315.00
21!.76 91.00 170.76 110.17 604.61 660.0 60396 9.00 Mw
375.49 215.110 160.49 74.60 1.470.1 1.75.00 234A0- 13.10 W."
734.40 020.00 611.112- IL" s,ws n 5,772.00 726.10- u.s9 96716A0
110.1 160.00 60.02- 30.79 096.25 1,210.00 MUM 3247 MUM
0.00 0.00 0.00 0.00 1,932.1 1,41111.110 TAR- 1.46 4,700.00
0.00 so.0o 50.00- IOOAO 0.00 11Ao 150.00- IN." ELM
416.71 00.00 266.7: 117.61 1,07SAs 1,600.00 526.15- 32.76 2,360.0
1.261.311 1.200.00 61.30 S.0 0,91.20 11,11.0 2.279.72- 20.37 111ALM
C
totin"
GRe1W = Mru81111GT19Et
UM1E8.11111
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a Elln
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MIT a aIMINFI 11
MRO 676 TLUR
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I= 1O11MI[Ia rMi
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1Ift81E1 610 N=T$
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1110111111 a 11111111011
101111E
RUM Oo11O11a1T10111
v11tN1 1130110E1
LOP 1111E - OaTA 10111
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81PCE11/11E1110
TOM GSmu a min.
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0
081111eR
10118 -lit to URIAM
1.754.@ 1.75.00 10.58-
1.56.a 1.s79.ao a2.7s-
466.09 133.00 16T.91-
0.0 0.00 0."
0.00 RIM u.33-
4.Ooo.Oo 4.280.00 ukoo-
ST.61 50.00 1.65
0.00 0.00 0.00
0.00 0." O.Oo
14.001 5.110 t1.00-
O.Oo OAO 0.00
0.0 0.00 0.00
76.60 75.00 1.65
0.00 0.00 aao
0.0 aao a110
0.00 0.0 0.00
3.116.14 3.217.08 40.14
0.110 0." 0.00
0.0 0.00 0.00
30.42 W.Oo 56.38-
1a1.112 40.00 41.02
146.31 212.00 46.49-
0.00 0.00 0.00
110.00 0.00 110.00
0.0 0.0 Lao
20.611 100.00 i9.I2-
WAS 450.00 22.115-
21." 50.00 76.16-
11.56.00 2,626.0 711LSf-
72.604.02 70.47/.5 2.127.49
3.30.076 4.146.66- 102."
M. s TO T1P
or 110. aen11L Moor
1
ma AAM" t997-
96111MRE W 0106 oETBeo 1997
suoin. .
0.60 11.54.18 10.781.00 698.10 5.61 18.511.00
14.11 8,812.5 10.018.08 1.18/.66- 11.06 17.46a.00
36.5 3.421.95 4.511.00 1.155.Of- 25." 1.914.00
0.00 0.06 La 0.0 0.60 0.00
100.00 515.00 233.31 281.69 128.74 400.00
4.76 4.000.08 4.m0.O0 200.00- 4.76 4.280.00
15.18 2s0.11 50.00 91.28- 18.08 600.00
0.00 0.00 aao 0.111 am 0.0
0.0 0.00 aao 0.00 0.0 0.0
44.00 149." 175.00 2S.4S- 14.54 300.00
0.00 1.108.60 1.110.00 9.20- 0.82 1.138.00
0.00 0." aa0 0.00 a00 0.00
La MAI ao 2.58- 0.49 900.00
0.00 283.29 0.00 216.10 0.00 0.00
0.00 LIND 0.00 a0o LOD 0.00
0.00 28.00 Sa08 SAW 60.00 M."
1.50 22.696.4s 22.4".00 202.45 0." 30OULO0
0.0 0.0 La 0.0 L" 0.00
0.00 445.00 SOa00 5.00- 11.00 1.200.00
64.80 508.71 15.00 225.29- 30.66 1.074.00
69.10 510.11 420.00 90.11 21.45 728.00
21.96 468.81 1.159.00 080.19- 58.5 1.859.00
0.00 0.00 0.00 0.00 0.00 0.M
0.00 170.00 100.00 70.00 70.00 IOLM
0.00 3aa 60.00 21.u- 5.22 300.00
19.32 615.49 700.00 86.51- 12.07 1.200.00
5.08 2.966.74 3.150.00 1".16- 5.0 5.400.00
56M 184.00 50.00 83.92- IF 600.00
6.09 99.190.50 61.106.31 2.514.81- 4.00 1".0".00
3.02 469,MAS 415.374.31 16.on.ft- 3.31 922.11RAD
18.79 1.432.76- 22.661.62- 21.085.36 98.80 29.422.00-
owaT . x
NEIN am= wlAFL1i of W.
twabmdo
FLAB OPEMfl= AM MIOIENA CEs
FA min l:D.S 430.00 223.5 SIAS
0 In 92.00 96.00 4.00- 4.17
APT. 0 MILITATIOS 0.00 150.00 130.00- 100.00
GFET ALIOIaOIxs 100.90 0.00 S0.96 101.96
PAM. wm-0100 1,100.20- 2,065.00 3,28.26- iS0.11
FEPAIOA 6 MINT. G.MAS 700.00 S.8O.45 702A6
umm - seam 173.74 450.00 210.26- 61JP
T19190 FEI M 506.90 575.00 21.90 3A1
MICE 1A0B0wR 4=AO 50.00 11950.00
4.276.0
MAL PLMI WfMTIW 477.16 4,94.00 3,947.16 O6.1S
UHLITIBs
In 710
1.900A0
1aN.x J '1917-
ACPDAL BIp6lT 1OFim OF M. OEOEAOEO nil
SUM. .
2,310.03 3,156.00 037.976 20.5 S.9S.00
307.5 615.0 305AS- Al 1,301.00
29.00 1,050.0 1,@1.00- 97.26 t,000.00
31S.1T 80.00 66.03- 10.52 600.00
15.660.01 17,55.00 1,916.90- 10.90 30,21SA0
9,794.70 40950AO 4,064.70 97.07 0,500.00
1,656.31 2,700.00 o61A9- 31.17 4,300.0
3,934.5 4.276.0 32OAS- 7.50 7,150.00
2.119.91 750.00 1,409.51 19OAO 1,400.00
36,35, v S,SWAO 1.023.57 RJR 61,311.00
OTRITIEO-ELEC. 2,1..02 1.900A0 237.02 12.47 10,86.91 11,000.0 1,263.01- 10.71 21,500.00
OIILQE6-CAMIL IJF 060.00 370.3- 45.00 12,9H.72 20,700.0 7,003.20- 31.10 27,000.00
UFIUTIEF-MTB SLOO 1,000.00 1SO.W 15.0 4,703.13 6.700.00 1,916.1- 20.61 11,900.0
TOTAL WILITO 3.160.39 3.740.00 MAP f.00 28.031.06 31,000.00 ll.000.n- 26.10
a.....
600400.00
PO l = InATMs
A I7ATIW 1,391.41 1.400.0 0.53- 0.06 9,796.32 90000.00 3AF OAt 16000.00
0@FECIATIW 11.120..8 17.173.00 2.32- 0.30 1",762.23 120,136.00 301.7, 0.32 206,322.00
INIEFEST ENPENSE 26.671.25 26.672.00 0.15- 0.0 106.000.25 106,704.00 5.23- 0.00 310.740.00
100R2001-100P10T9 102.21 s•Or '4. 900.29- 90.09 5,825.45 SAO 1.319.55- 10.47 1t,S6A0
FEAL EFTATE TAM 1.091.91 25.99 1.31 13.090.39 12,HOAO 678.39 SA6 21.68.00
E026 IEEt 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL POOMII O N.M. 47,1BSAO 48,1ka..0 956.40- 1.91 388171.14 56.20SA0 1.OS.O m 0.31 95,061.00