HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 10-16-1997AGENDA .
PLYMOUTH HOUSING AND•REDEVELOPMENT AUTHORITY
October l6, 1997 AT 7.00 P.M.
Medicine Lake Conference Room, Plymouth (pity Hall
1. Call to Order
2. Approval of September 18, 1997 Minutes
3. Plymouth Towne Square:
a. Monthly Housing Reports
b. 1998 Operating Budget
c. Award of a Contract to Install Soffit Ventilation, Replace Missing Fascia, Secure
Remaining Fascia, and Re -install Clock Hand at Plymouth Towne Square
4. Recommendation to City Council Regarding Continued Participation in the
Metropolitan Livable Communities Act Programs for 1998
S. Monitoring and Inspection Services for New Low Income Property Tax Classification
6. Other Business
7. Adjournment
ai
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
September 19,1997
PRESENT: Commissioners Pat Pelstring, Brad Brown, and Brian Helmken.
ABSENT: Chair David Crane and Commissioner John Edson.
STAFF PRESENT: HRA Supervisor Ed Goldsmith, Housing Technician Melissa
Carnicelii, Senior Clerk/Typist Barb Peterson.
OTHERS PRESENT: Mayor Joy Tierney, Council Member Ginny Black.
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Board
Secretary Pat Pelstring on September 19, 1997 at approximately 8:10 p.m.
APPROVAL OF MINUTES
MOTION by Commissioner Helmken, seconded by Commissioner Brown to recommend
approval of the August 21, 1997 minutes
Vote. 3 Ayes. MOTION ADOPTED UNANIMOUSLY.
RESOLUTION AMENDING THE SECTION 8 ADMINISTRATIVE PLAN TO PERMIT
EXCEPTIONS TO THE RESIDENC Y REQUIREMENT FOR SECTION 8
PORTABILITY (97-09)
Melissa Carnicelli, Housing Technician, requested a change in the residency requirements for
Section 8 certificate holders who request to use their certificates outside of Plymouth. Many
clients have been unable to secure housing in Plymouth. Some reasons for this include a poor
prior rental history, landlords are screening better now and vacancy ratis are extremely low.
Plymouth now has seven apartment facilities that have reached their limit in Section 8 zlients.
Commissioner Hehnken asked how many Section 8 units are in die city of Plymouth right now.
Housing Technician Camicelli stated that there are approximately 200 and the vacancy rate is
less than 20/a. Proposed rental developments such as Shenandoah Apartments may be able to
alleviate the tight rental situation.
Under HUD regulations clients initially have sixty days to find a unit to rent. They can be given
two 30 day extensions for a maximum of 120 days to find a unit. At the end of this time if they
haven't found a unit the certificate expires and is maissued to a new applicant. Persons receiving
a Plymouth certificate must live in the City for a minimum of one year before they can. use their
certificate outside of the City unless the HRA waives this requirement. Currently, the HRA's
Section 8 Administrative Plan does not provide for any waiver of this requirement. Because of
the difficulty that clients are having in finding units in Plymouth that have vacancies and will
Plymouth Housing and Redevelopment Authority
September 19, 1997
Page 30
accept Section S certificates, staff is proposing to amend the Administrative Plan to waive this
requirement. If after 60 days they have not fou qd a unit and can demonstrate that this is not due
to a poor credit, rental, or criminal history; and they have made a good faith effort to find a unit
in Plymouth and staff determines that there are no suitable units available, the residency
requirement would be waived to permit them to find a unit outside of the City before the
certificate expires. It was requested that the proposed language be changed to include
Wasonable effort as solely determined by HRA Staff' in place of "good faith effort".
HRA Supervisor Goldsmith stated that Andrea Brennan, Professional Assistant, is working on
landlord retention and recruitment and will be meeting with apartme, .nanagers in Plymouth to
focus on increasing the number of apartments participating in the program.
MOTION by Commissioner Pelstring, seconded by Commissioner Brown to move the resolution
with the revised language.
Vote 3 Ayes by roll call. RESOLUTION NO. 97-09 UNANIMOUSLY ADOPTED.
Council Member Ginny Black stated she felt we need to try to keep low income residents in the
city and suggested the Board review the policy at some future time. The review would be made
after staff has had time to implement their landlord retention and recruitment efforts.
MOTION by Commissioner Pelstring, seconded by Commissioner Helmken that this resolution
by reviewed after a period of one year.
MOTION UNANIMOUSLY ADOPTED BY VOICE VOTE.
RESOLUTION AUTHORIZING SPONSORSHIP OF AN APPLICATION TO THE
FEDERAL HOME LOAN BANK'S AFFORDABLE HOUSING PROGRAM TO OBTAIN
FINANCIAL ASSISTANCE FOR OWNER-OCCUPANATS IN THE SHENANDOAH
TOWNHOMES HOUSING IMPROVEMENT AREA (97-10)
Housing Supervisor Goldsmith reviewed the status of the Housing Improvement Area This has
been discussed with Franklin National Bank which is a member of the Federal Home Loan Bank.
The application must be submitted by a member institution and can be sponsored by the HRA. A
report will be prepareu for the City Council to gain their support for the application.
Commissioner Pelstring asked how many people would take part in the program. Housing
Supervisor Goldsmith replied that we are in the process of receiving applications from owners at
the present time. I As of Oct. 9'", approximately 50 applications have been received out of a
total of 219 units.l
MOTION by Commissioner Helmken, seconded by Commissioner Brown to adopt Resolution
97-10 authorizing sponsorship of an application to the Federal Home Loan Bank Affordable
Plymouth Housing and .Redevelopment Authority
September 19, 1997
Page 31
Housing Program to obtain financial assistance for owner -occupants in the Shenandoah
Townhomes Housing Improvement Area.
Vote 3 A; es by roll call. RESOLUTION 97-10 UNANIMOUSLY ADOPTED.
PLYMOUTH ECONOMIC DEVELOPMENT FUND GUIDELINES
The Minnesota Department of Trade and Economic Development (DIED), which is providing
the initial funding for Fund has advised the City that it cannot delegate loan approval to the
HRA. The HRA can administer the program, but will need to include final action by the City
Council in the loan approval process. The Guidelines will be modified by the City Council to
reflect this change. This is only a report and no action needs to be taken by the HRA at this time.
Council Member Black noted a correction on p. S of the Guidelines, under 1V. F. That there was
a reference to the "HRA" that should be deleted in the second bullet. She also commented that
she was going to speak with someone in her office about language that could be added to the
Program Objectives and Criteria to promote assistance to environmentally related or consciousbusinesses.
PLYMOUTH TOWNE SQUARE MONTHLY HOUSING REPORT
Housing Supervisor Goldsmith gave an update on water infiltration into the building.
Installation of Soffit vents have been approved by the state. They have gotten two bids and are
in the process of getting another bid. We hope to get the problems corrected before winter.
Mayor Tierney questioned the Lifetime Fitness fee for $95. This was negotiated by Plymouth
Towne Square Manager Melody Burnham and is being utilized by some of the residents.
The time to exercise the termination clause with Walker Management has expired. The
management agreement will automatically renew for the same fee, with no changes.
TRAILS PROGRAM ANNUAL REPORT
Commissioner Pelstring inquired about the tenant escrows. As incomes of participants rise their
rental assistance decreases. This could be a saving to -HUD, but rather than decreasing HUD's
contribution it is held in escrow for participants to use for education, job training, employment
related expenses, homeownership, car repairs, etc.
Plymouth Housing and Redevelopment Authority
September 19, 1997
Page 32
OTHER BUSINESS
there was not any other business to be discussed.
Meeting adjourned at 9:50 pm.
WALKER MANAGEMENT, INC,
MONTHL—V HOUSING REPORT
3 a
This report is to be completed by the Housing Manager and submitted to, Janet Lindbo Chief Operating Officer aO."Viter Senior Services at 3737 Bryant Avenue South, MimmpoGa, Minnesota 55409, by the 10th of the moral
w., owing the report month.
COMMUNITY NAME:
NUMBER OF UNITS:
REPORT MONTH:
PLYMOUTH TOWNE SQUARE
99 Independent Living Units
O Assisted Living Units
September 1997 '
Name of person completing this report Melody Burnham, Housing Manager
OCCUPANCY
A Total Number of apartments leased (including caretaker units) at beginning of month: 99
Total Number of apartments leased (including caretaker units) at end of month: 99
B. Occupancy Percent at end of month: 100%
C. Attach Monthly Marketing Report for detailed information.
D. Vacant apartment(s) for September: 0
Vacant apartment(s) for October. O
E. Move-in's Anticipated for October. 0
F. Move Out anticipated for October: 0
U. FOOD SERVICE: Not Applicable
III. RESIDENT SERVIOCS
A Attach copy of report month's newsletter and activities calendar.
B. Attach copy of report month's mantes from Resident Council Meeting.
C. Resident Issues:
Residents started petition for traffic problem
City Councilmen Tim Bildsoe spoke at Resident Meeting
Beauty Shop Prices will be raised
50th Reception for Niggelers
Special Brunch Sept. 27
Arthritis Foundation speaker her Sept. 15
Church Service added 1st and 3rd Wednesdays
IV. BURAWG AND GROUNDS ISSUES
Put signs up on both driveways stating unauthorized cars will be towed
Sump Pump purchased and installed in garage.
Vandalisirn in'garage- all garage door openers recoded
New carpeting installed in caretakers apartment
Had caretaker apartment cupboards repaired
Replaced two zone motors for apartment not heating
V. HUMAN RESOURCES
Started interviewing for full and part time caretaker positions
JChoose best candidate for each position
BUDGET CONTROL
List any Account Receivables over one month past due and action taken: None
One Tenant had NSF check returned letter was sent to her
VII. COALS ACHIEVED TRIS REPORT MONTH (Sentember)
Budgm submitted to Ed Goldsmith by September 3
Finished November recertification on time
Planned Anniversary Reception
Planned Halloween Party
Attended MAHA Convention
VIII. COALS FOR REPORT MONTH (October)
Hold 3rd Anniversary Reception
Start new employees
Present 1998 budget to HRA Board
Tour A Walker facilities
Have going away party for April
Give Halloween Party
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THE ADJACENT DOCUMENT WAS SUPPLIED BY AGENCY NAMED BELOW. DURING THE
Dear Residents,
September is here and we are looking forward to a few events
that will be taking place here at PTS. The Anniversary Reception is
being planned for October and also the Craft Sale.
We are now in the process of looking for a FT
Caretaker/Maintenance person, which is not an easy process. So
bare with us through this challenging time. We will still be taking
care of all the building needs as well your needs. We will do the
very best we can to see that things stay as normal as possible. If
you see us all pushing a vacuum cleaner or carrying a dust rag
around. DON'T BE SURPRISEDI Also if you know of anyone who
would be interested in the job, please let us know.
You'll notice we have 2 new signs at the entrance of our
driveways. The city put these signs up to let outsiders know their
cars will be towed if they park in our lot and head across the streets
If you see a car on the weekend or after hours, please get a
description of the car and the license number and bring it down
during office or call the non emergency number for the police.
Thank you for your helpI
I
BEAUTY SHOP UPDATE - This is to inform you that the rates in
the Beauty Shop will be raised as of September 1 st.
WELCOME TO OUR NEWEST TENANT , Constance Livermore.
She will be living in apartment 319. Please make her feel
welcome, you know how important friends are.
GET TOGETHER - Will start up again the 2nd Tuesday of each/ I'
month. The first one will be a Pot Luck, held on September 10th.
There will be a sign up sheet on the board by the office. Mary
Miller will be in charge, if you would like to be on the committee,
please let Mary know.
dP dPd d dP dpb d K dPd d k fpd lPb 6od 6 fP
September 1 Sth. at 1:00 a representative from the Arthritis
Foundation will be here to speak on
Living With Arthritis"
There will be a short talk and then a video in the
Activities Room.
WWrrtrrrrrr
HAppi"Ces iH the olber Hears of life.
like the happiness i» everti Hear of life.
is a "Atter of choice -
Hour choice for Hourself.
M&ro* Axim
WEDNESDAY CHURCH SERVICE will begin September 3rd at
10:00 a.m. and will meet in the 3rd floor Meeting Room.
It will be held on the 1st and 3rd Wednesday of the month.
It is sponsored by Holy Name and is a Ecumenical Service.
ALL ARE WELCOME.
IF YOU HAVE ANY :IDEAS ::FOR A SERVICE PROJECT
FOR CH71iISTMAS 0.9 THANKSGIVING,
LET JOYCE McCAUGHEY KNOW.
CRAFT SALE MEETING will be September 9th at the 1:00 in
the Activities Room. The Crafters are in the process of making
favors for our Anniversary Reception and for our Holiday Dinner.
They are always in need of people to help them. Come and join in!
FIRS ANNUAL PTS CRAFT SALE - to be held Saturday,
October 18th, from 9-3:00. This sale will be open to the public and
is sponsored by the residents of PTS. We are renting tables and
have a few left, if you know anyone who is interested. There will
Coffee and Rolls in the morning and Sloppy Joes for a light lunch to
purchase. If you are willing to donate any food item for this, please
watch for the sign up sheet by the office. The proceeds from this
sale will go towards a Catered Holiday Dinner.
MARK VOVR CALENDARS
PTS MWIV£RSARV RECEPTION
We will be celebrati"s PTS's 3rb A"H1vers2
TNesba,4 HiSht October 14tk at 6:30 p."I.
There will be special MUM, c017ee aHb bco6c".
A NEW VEHICLE FOR SENIORS AND PERSONS WITH
DISABILITIES SET TO ARRIVE.
Plymouth Metrolink has been awarded a transit vehicle through the federal Section 531 U
funding program that will be used for service to elderly and persons with disabilities. The
vehicle is scheduled to be delivered in September or October.
The awarding of this vehicle was accomplished through a competitive application process
administered by mandate. Special transportation programs and Dial -A -Rice services,
designed to enhince the mobility of elderly and persons with disabilities, are currently
being developed in conjunction with area human services providers, the City of Plymouth
and organizations in the City serving elderly and person with disabilities.
SPECIAL BRUNCH, SEPTEMBER 27TH, FROM 9.39-11:30, TICKETS S3: S0. "'
FROM THE CITY OF PLYMOUTH - "National Night Out was a tremendous
evening: Each year we in Public Safety are deeply touched by the rich pride and
generosity that are alive and well in our City. Your support in Plymouth's first ever
National Night Out Food Drive raised over 1400 pounds in donated food and back to
school supplied". ONCE AGAIN RESIDENTS. GREAT JOB!!!!!
THE SLIPPER AND THE .RO 'E -.1976 Musical version of
Cinderella. Lots of sitlging--aui dancing. Richard Chamberlain.
HIGH ROAD TO CHINL ""Heiress (Bess Armstrong) hires
slovenly WWI flying, ice (Tom Sc" %) to help locate her missing
dad.:.. '
THE LAST VALLEYf - at the end of the 30 years war, a band of
4 warriors goes into a peaceful Val ley, that has entirely avoided bloody
conflict. Great scenery. Michael Caine and Omar Shariff.
SENTIMENTAL JOURI IEY't#J.:984 version with Tony Martin
aaeoaaa+eaaaeeaaoeaeaeeoaeeeee+eooee++oeeeooe+eaeaeaaaeo+eeeeaoeae
IUUUUUUUUUUIIUUIIUUUUUUUUUUUUUUU1dIUUUUUUUUUUUUUUIIUUUUUUIIUUUUUUUUUUUUI
SEPTEMBER BIRTHDAYS
Catherine Myhre September 2 Apt. 305
Lu Christensen September 16 Apt. 329
Delores Kukar September 16 Apt. 116
Harold DuChene September 20 Apt. 105
Earl Skay September 20 Apt. 112
Russ Smith September 23 Apt. 214
Lee Smoots September 27 Apt. 208
GUESS WHO?????? This is the 8th grade class of 193 -I. from 'NI. Anne*s C.11
Church on 20th Axe. No. There are txxo PTS Residents in this class picture. One: i; a
male ani the other a female. (it iF.SS BVI IO "I'I II:Y AIZI:*) WATCH HIL IO Tl EITIN
IMARI) FOR I'l 11:1 ANSWERS ON SET'I'VIMBFIR i 11.
September .1997
Monthly Planner
Printed by Calendar Creator Phos on 8129197
1 2 3 4 5 6
LABOR DAY
OFFICE CLOSED
10:00 AM Man CWDR)
1:00 PM Crafts (AR)
1:00 PM Storytime (DR)
7:00 AM M%-% Dairy
10.90 AM CREW& Soviet
1000 AM Eseatiie
1:00 PM Srhsrsnl(DR)
790 PN BmSo
1000 AM CaOa(DR)
100 PM Aa Gama (AR)
1000 AM Ensdse
I0.00,AM Niggelers
50th (brealcfest)
1 OO PM GAMES
790 PM Movie Madors
7 8 9 10 11 12 13
9:00 AM Church
Service
i000 AM Exercise
700 PM Goys
10:00 AM Mms CUKDR)
1:00 PM Craft meeting
AR
I00 PM CsaOa (AR)
7:00 AM Msyals Wiry
ROM AM Exercise
5:70 PM Get Together
10:00 AM Coffee(DR)
1:00 PM Aa Gass (AR)
100 PM Residem Cancil
Mtg.
1000 AM Exodse
1:00 PM OAMES
Ift 700 PM Movie
Mndnen
700 PM 1&1d-
14 15 16 17 18 19- 1.20
9:00 AM Church
Service
9:00 AM Welluest clinic
1000 AM Esaeiss
1:
0PMOLiving
with
10:00 AM Mars CWDR)
100 PM Calls (AR)
1:00 PM S(orytime (DR).
700 AM MeyefY Wiry
1000 AM C(sadl Service
RoOo AM
R) IMPM
1000 AM Coffee(DR)
100 PM Aa Games (AR)
ROOD AM Exercise
100 PM GAMES
7:00 RIM Movie
7:00 FM Boyer 700 PM Bisyo
21 22-. 23 .24 25 26 27
9 00 AM Church
Service
1000 AM FAwdo
7:00 PM Ringo
0:00 AM Man Ch&MR)
100 IM CaOC (AR)
700 AM Meyft Dairy 100 PM-Ast Oa (AR) ROM AM Fmw+e 9:30 AM - 11:00 AM
ROM AM Exercise 1:00 PM Raftlent Mtg. 100 PM GAMES Specid Brunch
I(DR) fft 700 PM Movie
700 PM Boyo Madsaa
f i,30100 [Ra 1 No AM Coffee
30
10.90 AM Mess Ch16(DRj
100 PM l7raas (AR)
28
9 00 AM Church
service
29
p pp m(
700 PM Boyo
700 PM Sing Along
DR)
Gmea
S'MT WT F S S MT WT F S
10 n i— s u u s s e— s—
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RESIDENT COUNCIL
SEPTEMBER 11, 1997
MEMBERS PRESENT - Barbara Buchholz, Mary Disch, Dorris Whyte, Bettie Allison,
Duchene, Lillian Niggeler, Lee Smoots, and Kathy Boesen.
Barbara Buchholz call the meeting to order. There was no Old Business.
NEW BUSINESS
The Pot Luck Get Together made $44. Tickets will remain $4.00.
The council decided there will not be a Get Together in October or December. The council
will check into ordering chow mein possibly for November.
Having the PTS calendar larger for residents to see was discussed. It was already done. Als
that anything done on colored paper was hard to read. I will work on that!
SUGGESTION BOX -
It was suggested if PTS could purchase a Electric Roaster to keep sloppy joes, etc. hot.
The council voted to purchase one.
It was suggested that at the Resident Meeting while reading the birthday names, that we
hold our applause until all the names are read.
The fact that the HOLIDAY PARTY, cannot be called a Christmas Party, is very
disturbing to many of our resident.
WASHING MACHINES - where does the money go? PTS ownes the machines and al! the
money goes into it's Operating Fund. First floor middle washer, does not spin dry enough.
Second floor (E) does not wash long enough. Would be nice to be able to dry clothes for a
shorter time and not pay 75 cents.
The people who use the puzzle room would like to have another top for the puzzle table. We
will check with Melody to see what the cost of the last one was.
It was discussed that it would be nice to have a Whirlpool or a hot tub and could put. in the
first floor middle laundry room!
A pig roast was discussed.
Men's club would like to purchase a new can crusher. The council voted yes!
It was brought up that the drains in some of the laundry rooms smell. Especially the one on
2 East.
It was voted yes to let Ruth Clark purchase 40 notebooks for the Hymn.
It was discussed that it is still very dark outside of apartment 124. Even though the city does
not feel this is a problem, it is very disturbing to several residents.
Lillian and Howard have volunteered to make Tuesday coffee. Margaret Pearson has
volunteered to clean up.
The meeting was closed.
MONTHLY OCCUPANCY REPORT
PLYMOUTH TOWNE SQUARE
September 1997
1997 JAN FEB MAR APR MAY JUN JUL AUG SEP ocr NOMI JEC TMAL
TEVG:
m/lones I 0 0 S 4 4 1 0 18
r.t ,« els!. RYATIONS: 1ed 1 2 3 8 S 3 4 6 0 34L6tTotal314314316316230242249249NA
APARThSO i1'S:
Reserved 1 0 0 0 0 0 1 1 0 NA
Cwwdled 1 1 0 0 0 0 1 0 0 j NA
To Be Leased 1 1 0 0 ol 0 l 1 0 NA
B e 96 96 96 96 961 96 96 96 96 NA
BNede 96 97 97 97 971 97 97 97 97 NA
Lensed• 96 97 97 97 971 97 97 97 97 NA
Cwdakw 2 2 2 21 21 2 2 2 1 NA
Total le 6x11 99 99 99 99 99 99 99 99 99 gg .
a
4M
excludes caretaker apartments/garage spaces
I
MEMORANDUM
TO: ANNE HURLBURT
ED GOLDSMITH
FR.: Donpa Flanta, Regional Director of Operations/mab
Date: October 1997
RE: PTS Monthly Report for August 1997
Monthly Financial:
August Financial Statements (see attached).
Guest Room Rentals - Guest room was rented for 9 days
Laufiry - this reflects timing on emptying the machines
Housekeeping/Supphes - reflects buying light bulbs
PO/Apt rehabilitation - indicates not move outs this month
PO/Purchased Serv. - reflects two month bilgng for landscaper
PO/Repairs & Main - reflects inside patching and painting repairs for winter ice jam damage
POiTrash - reflects extra recyle pick up for used lightbulbs
GA/Advertising - reflects advertising for caretaker.positions
GA/Auto - reflects extra trips to Corporate for budget preparation
GA/Special Events - reflects lunch for staff
GAtTelephone - reflects purchase of a celular phone for on-call person
Occupancy/Marketing:
97 units leased plus 2 caretakers.
August Housing Report: includes August Resident Newsletter
Plant Operations:
Berwald Roofing replaced shingled damaged which occured during removal of ice jams
Walker did Maintenance tour of building
Owens worked on Air Conditioner leak in East stairway
Had Fire Extinguishers checked
Full-time caretakers gave two week notice
Resident Services:
Participated in National Night Out had rootbeer floats
Purchased card holders for playing cards
Started planning Craft Sale
Discontinued Food Bank
Purchased refrigerator for Activity Room
Served Popcorn and Lemonade on porch to Residents
Petition started by residents for stop light at 37th and Plymouth Blvd.
If you have any questions, please contact me at 827-5363
CC: Janet Lindbo, Melody Burnham
Plymouth Towne &pare
Cade Flow Anslyels
Ew MOMS; Eetdad August 01,1887
YM YTD Annual
Rsvmuec
Actual Budaet Variance Budaet
A, tallnoome 0510863 0514,220 04724 0771.840htvytrnadhm
Told Revenues
17988 14.828 3.088 21.788
1638948 1s2 IN 07.792 5783.428
Eqmsn
AdMbas and ResNerd Swvlm 1.848 1.920 274) 3.485
Plydd O tors a Mehdaumes 46.E 40189 2.194-
8,134
18,89t1
61.391Meal
Pr°Perba Related
31,594
21,657
42,ee0
22459
t1.2ee)
9m1
W., 60,400
Ga wel a Ad drd ve
TefafoperalhtgEspenys
87.528
178689
69.792 R
169,380 10,771) 280988
EMbefore Dapeciallm
Anw ion
380358 339,797 18,563 512440
Depsdadon and AnorUzedon Egmmm 14,050 148.565 x4651 223.122
hteertr / (Loss) Balers blond 210,260 191,232 19,048 289,318
bdefeY Etp- 213.370 213.376 81 318.740
Not tltoolrle %a" 144 19 064
A4usbnwft to Cash Flow:
Dapeciollon
AnoftOm
0138,684 0137,365 1481: 208.322
Dap. Ow.) In Receivables
71'1M 11' 200 16,784
Dap. (Ing.) to Prepaitls 1') 11
0
0NPhw. In P 8 Awned E*wmn 799 0 r,4AopuedRealEsleletexas14.965 14.283 602 21.603AccruedIrmmoo
Real Estab Tex P"nont
213,370
21,512)
0
21.603)
213,370
P1
0
G Lem) Capllellmprovemwes 4.140) 21.500) 17.360 7
UmfnmtM 0rgmimm coats 0 o n oFund
DepyBs to Dahl San4ce .PFwdti dpd
0
OD.W%
17.000
60.000)
17, 0 iyi.502) Depotlb to Debt Sallee Funddmarat 213,370) 0 213,370) 0DshtServiceFurd4nlweatIneam17.433) 14,336) 3.095) 20.679)
0 62111 18.539) 306 R4.BB'9
542881 545.868 33,207) 079.350
hump P ktnm=j In Cash 039,571 523.724 315,847 549,928
Cash Balance. Be8lmdtq or Tyr 3125.349 3125.349 00 3125.349
Cash Balance, August 31,1807 S 1911149.072 015.847 175,277
l
PLTHWH TaWE SWAGE
BALANCE SNEEI
Aug 31 97
UNAUDITED
ASSETS
CURRENT BALANCE NET
OWN 812/31/96 CHANGE
CURRENT ASSETS:
PETTYPETTY CASH
CRECNING OPERATIONS 1,000.00 1,000.00 0.00SAVINGS - SECURITY DEPOSITS 131,771.58 93,563.29 38.208.29ACCa1MTSRECEIVABLE-TENANTS 32,147.84 30,785.43 1,362.41ACCOUNTSRECEIVABLE-OTNEA 462•00 256.00 206,00INTERESTRECEIVABLEs9s•so 902.95 307.45) PREPAID INSURANCE - GENERAL 0.001.54 0.00 0,001.54PREPAIDEXPENSE - OTHER 2.693.32 572.41 2.320.91
TOTAL CURRENT ASSETS
642.08 994.40 352.32)
PROPERTY, PLANT, AMD EQgPMENT:
LAIC -
177,513.86 128,074.48 49,439.38
BUILDINGS 6 IIQROVMNTS 459,247.00 459,247.00 0.00LANDIMPROVEMENTS5,613,912.23 S,613.912.23 0,0DI= 6.EQUIP - GENERAL 48.543.00 46,543.00 0.00EQUIPMENT - COMPUUIER 157,427.54 153,287.54 4,140.00URN6EQUIP,- UmUMUEPINB 1,834.30 1.834.30 0.00LESSAC6i"TED DEPRECIATION 1,015.15 1,015.15 0,00579,707.41) 442,823.07) 136,806.34)
TOTAL PROPERTY, PLANT, 6 EQUIPMENT 5.702,271.81 S,835.016.15 132,744.34) OTYER ASSETS:
INVESTMENTS-CONSTRUCTION RAM
INVESTMENTS-DEBT SERVICE Wm 40.000.00 0.00 40,000.00INIQSTNENTS-GPITAL INP. 665.191.52 639.753-3? 25,438.15UNANORTf2EDSTART-UP COSTS 120,615.21 47,068.59 73,566.62WIAIR18TIZEDORGANIZATIONLOTS2.930.15 2,930.15 0.00
LESS ACK LATED AMORTIZATION 155,166.56 155,.166.56 0.00
36.343.35) 11,195.79) TOTAL OTHER ASSETS
47.539.14)
936,364.30 BON,555.32 127;868.98TOTALASSETS
6,816,149.97 6,771,645.95 46.SO4.02
sesaaesaeesass esiaseasassaas sesaaauaaoses
l
4
CIRRENT
NONTN
eantlmed) ...........
LIABILITIES AND FUND BALANCE
CURRENT LIABILITIES:
ACCOUNTS PAYABLE
ACCRUED SALARIES AM UAGES
ACCIRIED INTEREST
ACtlNED REAL ESTATE TARES
ACCRUED EXPENSES
CURRENT MATURITIES • LONG TERN
SECURITT/NAIT LIST DEPOSITS
TOTAL OMENT LIABILITIES
LONG TERN DEBT:
BONDS PAYABLE
TOTAL LONG TERN DEBT
I= BALANCE:
CONTRIBUTED CAPITAL
PARTNERS' DEFICIT
NET INCOME (LOSS)
TOTAL I= 'BALANCE
TOTAL LIABILITIES 8 FARAD BALANCE
BALANCE NET
912/31/96 CHANGE
13,837.03 9,833.52 4,003.51
6,842.58 6,507.40 335.18
133,356.25 80.013.75 53,342.50
14,818.66 21,365.33 6,546.67)
S97.42 5,576.90 4,979.48)
90,000.00 90;000.00 0.00
31,103.34 29,663.86 1,439.48
290,555.28 242.960.76 47,594.52
5,525,000.00 5,525,000.00 0,00
5,525,000.00 5,525,000.00 0.00
1,000,000.00 1,000,000.00 0.00
3,6BS.19 3,685.19 0.00
3;090.50) 0.00 3,010.50)
1,000,594.69 1,003,685..19 3,010.50)
6,816,149.97
CLfiRCsaaRCC
6,771,64S.9S
eaos---------- .....
4A,SO4.02
REVENUE:
APARTMENT REIT
IRA INDIVIDUAL SUBSIDY
VACANCY -CARETAKER
VACANCT FACTOR • APARTMEN
VACANCY FACTOR SIDSIDV
VACANCY - CARETAKER GARAO
GARAGE RENTAL
BEAUTY SHOP REST
GUEST SODI RENTALS
LAUNDRY
NISCELLANEOUS
INVESTMENT INCOME
TOTAL REVENUES
ERPESQS:
RESIDENT SERvICEs:
NISCELLANE011R
RESIDENT PROGRANS
SUPPLIES - SEVERAL
TOTAL RESIDENT SVCS
HOUSEKEEPING:
SALARIES
BENEFITS
PURCN. sm-usa
REPAIRS AMD NAINTENABCE
SUPPLIES - GENERAL
TOTAL NQUEIOIEPING
PLVNDITS TOM 50WIRE
STATEMENT OF EARNINGS
8 MONTHS EIDER Aug 31 97
UNAUDITED
CURRENT VAR. N TIP TIM, POINTS BUDGET VARIANCE OF RID. ACTUAL BUDGET '.ARIANIi
42,625.00 42,625.00 0.00
20.605.00 20,685.00 0.00
1,275.00• 1,275.00- 0.00
255.00 358.33- 613.33
389.00- 175.00• 214.00-
50.00- 50.00- 0.00
1.725.00 1,725.00 0.00
125.00 125.00 0.00
315.00 175.00 140.00
1,008.10 850.00 158.10
0.00 20.00 20.00-
4,228.16 2,093.00 2.135.16
69.252.26 66,439.67 2,812.59
0.00 341,000.00 341,000.00 0.00
0.00 165,480.00 165.480.00 0.00
0.00 10,200:00- 10,200.00- 0.00
171.16 4,302.00 2,866.61- 7.16B.64
122.29 4,768.00- 1,400.00- 3.368.00-
0.00 400.00- 400.00- 0.00
0.00 13,800.00 13,000.00 0.00
0.00 1,000.00 1,000.00 0.00
60.00 1,610.00 Do 805.00
18.60 6,978.0 6,!00.00 178.80
100.00 150.00 210.00 60.00-
102.01 17,905.63 14.928.00 3,067.63
4.23 536,948.43 529,156.36 7.792.07
VAR.% JADARY IM.
OF BUD. DECREER 1987
BUDGET---
0.00
UDGET• -
0.00 511.500.00
0.00 218.220.00
0.00 15.300.00-
250.07 4,300.00-
240.57 2,100.00-
0.80 600.00-
0.00 20.700.00
0.00 1,500.00
100.00 1.505.00
2.63 10.200.00
26.57 315.00
20.53 21.788.00
1.47 793,428.00
36.06
71,18
20.00
100.00
16.01 80.20 138.91 160.00 21.00- 13.18 2i5.00
68:K 00 .00
28.82•
26.66•
28.82 833.82 1,000.00 166.18• 16.62 1,745.0028.06 672.95 760.00 87.00- 11.45 1500.00
175.56 215.00 39.44- 18.34 1,615.66 1,920.00 274.32- 14.29 3.485.00
537.49
80.62
656.00
144.00
118.51- 18:07 5,582.71 6,428.00 845.29• 13.15 9,746.00
0.00 0.00
67.J8• 44.01 936.26 1,412.00 475:15• 33.6S 2,452.00
0.00 0.00
0.00
0.00
0.00 1,932.98 2,400.00 467.02- 19.16 4,200.00
112.39 150.00 262.39
0.00
174.93
0.00 150.00 150.00- 100.00
1,488.24 1,750.00 261.76• 11.96 2,350.00
1.030.50 950.00 80.50 8.47 9,940.78 12.140.00 2,199.22• 18.12 18,698.00
CURRENT VAR. X YTD YTD VAR.X JANUARY 1997- NONTN BUX ET VARIANCE OF BID. ACTUAL WIDGET VARIANCE OF SID. DEcD=2 1997
Tcantinlad) BUDGET...
PLANT OPERATIONS AND MAINTENANCE.
SALARIES
BENEFITS
576.91 701.00 124.09- 17.70 2,894.94 3,857.00 962,06_
APT. REHABILITATION
86.55
0.00
154.00
150.00
67.45- 43.80 473.90 047.00 373.f0 -
CARETAKER ALLOWANCES 50.00 50.00
150.00-
0.00
100.00
0.00
29.00 1,200.00 1,171.00 -
PURC1. SVCS -BLDG 3,722.11 1,875600 1,847.11 98.S1
33S.17
19,390.18
400.00
19,460.00
64.83-
REPAIRS 8 NRINT. 4,260641 825.00 3,435.41 416.41 14,055.19 5.775.00
69,82.
8,280.19SUPPLIES - GENERAL
TRASN ROWAL
364.89 300.00 64.89 21.63 2,223.20 3.000.00 776.BD-
NISCELLAWOUS
727.46
0.00
575.00 152.48 26.52 4,661.83 4,850.00 16B.17-
50.00 50.00• 100.00 2,239.ST 800.80 1,439.51
TOTAL PLANT OPERATIONS 9,788.35 4,680.00 5,108.35 109.15 46,322.92 40,189.00 6.133.92
UTILITIES:
UTILITIES-ELEC. 2,158.35 2,200.00 41.65- 1.89 12,515.36 13,800.00 1,284.66- UTILITES-GRSMIL
UTILITIES -INTER
439.27 600.00 160.73- 26.79 13,350A9 21,360.00 8,009.01 - 944.09 1,000.00 S5.91- 5.59 5,727.22 7,700.00 1,972.78-
TOTAL UTILITES 3,541.71 3,800.00 258.29- 6.80 31.593.55 42,860.00 11,266.45 -
PROPERTY AND RELATEO:
AMORTIZATION 1.399.47 1,400.00 0.53- 0.04 11,195.79 11,200.00 4.21 - DEPRECIATION 17,132.11 17,229.00 96.09- 0.56 136,884.34 137,365.00 480.66 - INTEREST EXPENSE 26.671.25 26,672.30 C.IS- 0.00 213,370.00 213.376.00 6.00- INIURANCE-PSOPERTY 766.11 1,031.00 264.89- 25.69 6,591.56 8,176.00 1,SB4.i4- REAL ESTATE TAXES 1,866.79 1,863.00 3.79 0.20 14,965.18 14,283.00 662.18BONDFEES0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL PROPERTY 8 REL. 47,835.73 48,195.00 359.27- 0.75 383,006.87 384,400.00 1,393'.13-
24.94 5,925.00
44.05 1,301.00
97.58 1,800.00
16.21 600.00
0.36 30,215.00
143.38 .8,500.00
25.89 4,500.00
3.47 7,150.00
179.94 1,400..90
1s.26 61,391.00
9.31 21,500.00
37.50 27,000.00
25.62 11,900.00
26.29 60.400.00
0.04 16,800.00
0.35 206,322.00
0.00 318,740.00
19.38 12,396.00
4.78 21,603.00
0.00 0.00
0.36 575,861.00
eantimsed)
SEVERAL AID ADMINISTRATIVE:
SALARIES -NOR
SALARIES -ADMIX
BENEFITS
WORKER'S CORP
ADVERTISING -PERS.
AUDIT B ACCOUNTING
AUTO AND TRAVEL
COPIER LEASE
BANK SERVICE CUM
COURIER SERVICE
DIES B SUBSCRIPT.
TAX PREPARATION FEES
INTEREST -SEC. DEP.
WORKER'S CORP. CLAIMS
LEGAL
LICENSES Aro PERMITS
MANAGEMENT FEES
INSURANCE GENERAL
MEETINGS S SEMINARS
POSTAGE
PRINTED COONRICATIONS
PURCR SERVICES
LEAD BANK - DATA INPUT
REPAIRS 6 MAIM.
SPECIAL EVENTS
SUPPLIES
TELEP"
MISCELLANEOUS
TOTAL GENERAL S ADMIN.
TOTAL OPERATING EXPENSES
EARNINGS (LOSS)
CURRENT VAN. Y YTD
MTN BUDGET VARIANCE OF BUD. ACTUAL
1,744.41 1,404.00 340.41
1,356.25 1,263.00 93.25
465.09 587.00 121.91-
0.00 0.00 0.00
544.85 33.33 511.52
0.00 0.00 0.00
80.70 50.00 30.70
0.00 0.00 0.00
0.00 0.00 0.00
14.00 25.00 11.00-
0.00 0.00 0.00
0.00 0.00 0.00
77.33 75.00 2.33
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
3.251.21 3.217.00 34.21
0.00 0.00 0.00
0.00 600.00 600.00-
21.49 Ss.00 33.51-
2.73 60.00 57.27-
10 117.00 72.90-
0.00 0.00 0.00
D:oD 0.00 0.00
18.37 0.00 18.37
75.37 100.00 24.63•
6n8.09 450.00 158.09
34.66 50.00 15.36-
8,336.63 8,086.33 252.30
70,710.48 65,926.33 4,784.15
1,458.22•
sawauwsw
513.34
asaaawasu
1,971.56-
ataawawaw
I
TTO VAB.K JABNART TOP? -
BUDGET VARIANCE OF OUR. DECEMBER 1997
BLDGET...
24.25 13,138.59 . 12,193.00 945.59
7.38 10,188.60 11,283.00 1.094.40-
20.77 3,887.04 5,164.00 1.276.96-
0.00 0.00 0.00 0.00
a•„• 1.059.85 PA6.64 793.21
0.00 4,000.00 4,200.00 200.00-
61.40 339.41 400.00 60.59-
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
14.00 163.SS 200.00 36.45-
0.00 1,108.80 1,118.00 9.20-
0.00 0.00 0.00 0.00
3.11 599.74 600.00 0.26-
0.00 z83.29 0.00 283.29
0.00 0.00 0.00 0.00
0.00 20.00 50.00 30.00-
1.06 25,947.66 25,711.00 236.66
0.00 0.00 0.00 0.00
100.00 445.00 1,100.00 655.00-
60.93 631.20 790.00 258.80-
95.45 512.84 480.00 32.85
62.31 512.91 1,276.00 763.09-
0.00 0.00 0.00 0.00
0.00 170.00 100.00 70.00
0.00 57.24 60.00 2.76-
24.63 690.86 800.80 1010.14-
35.13 3,573.3 3,600.00 26.17-
30.72 298.72 400.00 101.28-
3.12 67,529.13 69,191.64 2,262.si-
7.26 540,038.93 551.300.6t tl,ibt.71•
386.07
awaw
3,WO.SO-
uwasuuw
22,144.28•
aswwaasaw
19,033.78
aascaauww
7.76 18.s11.00
9.70 17.462.00
26.73 7.914.00
0.00 0.00
297.48 400.00
4.76 4,200.00
15.15 600.00
0.00' 0.00
0.00 0.00
18.23 300.0
0.82 1.138.00
0.00 0.00
0.06 900.00
0.00 0.00
0.00 0.00
60.00 675.00
0.92 3B.S8z.00
0.00 0.00
59.ss 1,200.00
32.76 1.074.00
6.84 720.00
sl,.80 1.89.00
0.00 0.00
10.00 100.00
4.60 300.00
13.64 1.200.00
0.73 5,400.00
25.8 600.00
3.24 103.015.00
2.04 na'as0.00
86.06 29.422.00-
aawaa .== ==a
i
11
DATE: October 9,1997 for Housing and Redevelopment Authority Meeting of ,ctober 16,1997
e&
TO: Anne W. Mburt, Executive Director
FROM: Edward J. Goldsmith, HRA Supervisor
SUBJECT: 1998 Operating Budget for Plymouth Towne Square
I have reviewed the budget for Plymouth Towne Square originally submitted by Walker Management,
Inc. for the operation of the property for January 1, 1998 through December 31, 1999, including the
estimated actual expenditures for 1997. Atter discussions with Melody Burnham of Walker
Management, the attached operating budget is ready for review and approval by the HRA Board in
accordance with Section 7.03 of the Property Management Agreement for Plymouth Towne Square.
The proposed budget for 1998 includes the first rent increase since Towne Square opened in October of
1994. The increase is a modest 2.5% increase of the maximum rents. For 95% of the tenants this
increase will be totally paid from the HRA subsidy. This results in a 50/6 increase in the HRA subsidy.
Total subsidy payments are consistent with the HRA General Fund Budget for 1998, that was
previously adopted by the Board. Effective January I, 1998, five tenants who will be paying
maximum rents will be the only tenants directly affected by the rent increase.
Per previous discussions with the Board, a number of items were reviewed as part of the 1998 budget
submission. Adjustments have been made in the Housekeeping and Plant Operations/Maintenance
areas to assure adequate maintenance of the property that resulted in a net 9'/o increase in the budget for
these expenditures. Replacement Reserves were increased by $5,015 (20%) to assure adequate
reserves for future improvements.
Gross revenues for 1997 are projected as t% higher than budgeted. Gross revenues for 1998 are
budgeted as 2% higher than projected for 1997. Total estimated operating expenses for 1997 are
projected at 1% above the 1997 budget. Total budgeted operating expenses for 1998 are less than 1%
below the 1997 budget. Although cash surpluses of $70,399 and $53,167 are projected for 1997 and
1998, respectively, modest deficits of $7,800 and $3,307 are projected for 1997 and 1998 as a result of
non-cash charges to the budget. Based upon a previous discussion with the Boated, the Board may
want to discuss eliminating these deficits by lengthening the building's depreciation schedule.
Additional discussion of the budget is included in the attached Budget Assumptions document.
1 recommend that the HRA Board approve the attached 1998 Operating Budget for Plymouth
Towne Square, including a 2.5% increase in maximum rents effective January 1,1998.
Attachments:
1. Plymouth Towne Square 1998 Operating Budget
2. Budget Assumptions for Proposed Budget
V.
f;CIx1GORPI:1QvlouTH
L' e' d..• AL• 'Uti
0UT".,BQULEVARD,•PLYMQUTH,MN 4540'x" „., F
DATE: October 9,1997 for Housing and Redevelopment Authority Meeting of ,ctober 16,1997
e&
TO: Anne W. Mburt, Executive Director
FROM: Edward J. Goldsmith, HRA Supervisor
SUBJECT: 1998 Operating Budget for Plymouth Towne Square
I have reviewed the budget for Plymouth Towne Square originally submitted by Walker Management,
Inc. for the operation of the property for January 1, 1998 through December 31, 1999, including the
estimated actual expenditures for 1997. Atter discussions with Melody Burnham of Walker
Management, the attached operating budget is ready for review and approval by the HRA Board in
accordance with Section 7.03 of the Property Management Agreement for Plymouth Towne Square.
The proposed budget for 1998 includes the first rent increase since Towne Square opened in October of
1994. The increase is a modest 2.5% increase of the maximum rents. For 95% of the tenants this
increase will be totally paid from the HRA subsidy. This results in a 50/6 increase in the HRA subsidy.
Total subsidy payments are consistent with the HRA General Fund Budget for 1998, that was
previously adopted by the Board. Effective January I, 1998, five tenants who will be paying
maximum rents will be the only tenants directly affected by the rent increase.
Per previous discussions with the Board, a number of items were reviewed as part of the 1998 budget
submission. Adjustments have been made in the Housekeeping and Plant Operations/Maintenance
areas to assure adequate maintenance of the property that resulted in a net 9'/o increase in the budget for
these expenditures. Replacement Reserves were increased by $5,015 (20%) to assure adequate
reserves for future improvements.
Gross revenues for 1997 are projected as t% higher than budgeted. Gross revenues for 1998 are
budgeted as 2% higher than projected for 1997. Total estimated operating expenses for 1997 are
projected at 1% above the 1997 budget. Total budgeted operating expenses for 1998 are less than 1%
below the 1997 budget. Although cash surpluses of $70,399 and $53,167 are projected for 1997 and
1998, respectively, modest deficits of $7,800 and $3,307 are projected for 1997 and 1998 as a result of
non-cash charges to the budget. Based upon a previous discussion with the Boated, the Board may
want to discuss eliminating these deficits by lengthening the building's depreciation schedule.
Additional discussion of the budget is included in the attached Budget Assumptions document.
1 recommend that the HRA Board approve the attached 1998 Operating Budget for Plymouth
Towne Square, including a 2.5% increase in maximum rents effective January 1,1998.
Attachments:
1. Plymouth Towne Square 1998 Operating Budget
2. Budget Assumptions for Proposed Budget
10107W
PLYMOUTH TOWNE SQUARE
OPERATING BUDGET FYE 12131/98
REVENUES:
RESIDENT RENTS
VACANCY FACTOR - RESIDENT REN
SUBSIDY PAYMENT
VACANCY FACTOR - SUBSIDY PVMT
CARETAKER APARTMENTS
BEAUTY SHOP RENTAL
GARAGE
CARETAKER GARAGES
GUEST ROOM
LAUNDRY INCOME
INVESTMENT INCOME
MISC. INCOME
GROSS REVENUES:
ESTIMATED PROPOSED
ACTUAL BUDGET BUDGET
FYE 12131/97 FYE 12/31/07 FYE 12/31/98
5511,500 511,500 517,176
8,722 4,300) 4,192)
248,200 248,220 281,528
7,054) 2,100) 2,227)
15,300) 15,300) 15,684)
1,500 1,500 1,500
20,700 20,700 20,700
800) 600) 600)
2,205 1,505 1,715
9,900 10,200 10,200
25,000 21,788 26,829
315 315 390
8803,088 $793,428 $817,135
OPERATING EXPENSES:
ACTIVITIES AND RESIDENT SERVICES:
RESIDENT PROGRAMS 6 SEMINARS 1,745 1,745 1,813
SUPPLIES - GENERAL 1,500 1,500 1,580
MISCELLANEOUS 240 240 240
TOTAL ACTMTIESIRESIDENTSERVICES 3,485 3,485 3,813
HOUSEKEEPING:
SALARIES 7,730 9,798 1,000
BENEFITS 1,705 2,155 150
PURCHASED SERVICES 4,0Ou 4,200 10,100
REPAIRS AND MAINTENANCE 200 200 200
SUPPLIES - GENERAL 1,800 2,350 2,500
TOTAL HOUSEKEEPING EXPENSES 15,455 18,701 13,950
PLANT OPERATIONSIMAINTENANCE:
SALARIES 4,200 5,925 16,639
BENEFITS 924 1,304 2,490
APARTMENT REHABILITATION 600 1,000 1,000
CARETAKER ALLOWANCES 600 S00 800
PORCH. SERVICES BUILDING/GROUN 30,215 30,215 31,765
REPAIRS AND MAINTENANCE 12,000 8,500 8,500
SUPPLIES - GENERAL 4,500 4,500 4,500
TRASH REMOVAL 7,150 7,150 7,350
MISCELLANEOUS 3,400 1,400 1,000
TOTAL PLANT OPERATIONSIMAINTENAN 63,588 81,394 73,850
UTILITIES:
ELECTRICITY 21,000 521,500 22,350
GAS AND OIL 240000 27,000 25,000
WATER AND SEWER 9,000 11,900 10,000
TOTAL UTILITIES EXPENSE 54,000 80,400 57,350
J
10/07/97 ESTIMATED PROPOSED
PLYMOUTH TOWNE SQUARE ACTUAL BUDGET BUDGET
OPERATING BUDGET FYE 12131/98 FYE 1201W FYE 12/31197 FYE 12131/98
PROPERTY RELATED:
AMORTIZATION 518,788 18,794 16,788
DEPRECIATION - 208,322 208,922 208,483
INSURANCE -PROPERTY 9,882 12,396 9,414
INTEREST EXPENSE BOND A NOTE 318,740 318,740 313,500
PAYMENT IN LIEU OF PROPERTY TAX 22,450 21,803 21,830
TOTAL PROPERTY AND RELATED 573,982 575,855 567,795
GENERAL AND ADMINISTRATION:
SALARIES - MANAGER 10,882 518,511 21,245
SALARIES - ADMINISTRATIVE OTHERS 15,870 17,462 16,757
BENEFITS 5,348 7;914 51700
ADVERTISING - PERSONNEL 1,300 400 600
AUDIT 4,000 4,200 4,100
AUTO AND TRAVEL 800 800 800
COURIER 300 300 300
DUES AND SUBSCRIPTIONS 1,138 1,138 1,184
INTEREST EXPENSE -SECURITY DEPOS 900 S00 888
LEGAL 0 0 0
LICENSES AND PERMITS 575 575 615
MANAGEMENT FEES 38,582 38,592 39,525
MEETINGS 6 SEMINARS 1,200 1,200 1,240
POSTAGE 1,074 1,074 1,100
PRINTING COMMUNICATIONS 720 72C 500
PURCHASED SERVICES 1,100 1,839 1,200
REPAIRS AND MAINTANANCE 110 100 150
SPECIAL EVENTS 300 300 350
SUPPLIES - OFFICE 1,200 1,200 1,250
TELEPHONE 5,400 5,400 5,580
WORKER'S COMP. CLAIMS EXPENSE 300 0 0
MISCELLANEOUS 800 600 600
TOTAL GENERAL AND ADMIN 5100,399 103,015 103,884
GRAND TOTAL - OPERATING EXPENSES 810,910 822,850 820,442
EXCESS (DEFICIT) REVENUE OVER EXPENSES
FROM OPERATIONS 7,822) 28,422) 3,307)
ADD BACK NON-CASH :TEMS: -
AMORTIZATION 18,788 18,704 18,788
DEPRECIATION 208,322 208,322 206,483
SHELTER TAX ACCRUAL 22,450 21,803 21.030
OTHER CASH REQUIREMENTS:
DEBT SERVICE INVESTMENT INCOME 24,500) 20,879) 25,721)
SHELTER TAX PAYMENT 21,512) 21,8.73) 22,450)
PRINCIPAL PAYMENT ON BONDS 92,502) 92,502) 101,250)
RESERVE REPLACEMENT 24,885) 24,688) 29,700)
CAPITAL IMPROVEMENTS 21,140) 22,700) 9,288)
CONSTRUCTION FUND EXPENDITURE 17,000 17,000 0
SUB -TOTAL 78,221 79,350 558,474
yy
tom INCREASE (DECREASE) IN CASH - 70,309 49,928 53,187
PLYMOUTH TOWNE SQUARE
BUDGET ASSUMPTIONS FOR
BUDGET FYE 12/31/98
REVENUES
Rent, Resident and Subsidy - Maximum rents for 99 units broken down as 19-2BR2BA at
758/month, 20- 2 BR1BA at 5707/month, 7 large 1BR1BA at $650/month, and 53- 1 BR1BA at
5600/month, totals $64,892.00/month or $778,704.00 annually. FYE 98 reflects a 2.5% increase
in.apartment rent.
Resident Rent FYE 1998 represents the resident's payment portion of the total rent and is
approximately 64% of total rents. The percentage is based on projected resident rent income
certification figures.
Subsidy Payment FYE 1998 represents the City of Plymouth's portion of the total rent and is
approximately 340/6 of total .tents. The percentage is based on projected resident rent income
certification figures.
Vacancy Factors- FYE 1998 reflects 10 units at 655/month.
Caretaker Apartments- reflects cost of one 1BR1BA (5600/mo.) allocated for part-time
caretaker and one 2BR1BA (5707/month) apartment allocated for full-time caretaker.
Caretaker Garage - reflects two garage spaces allocated for both caretakars.
Guest Room Rental FYE 97 reflects a higher anticipated usage due to several special occasions
several 50 year anniversary parties) in the building. FYE 98 was n0jil ted accordingly.
Laundry Income - reflects resielent, family, guest room and caretaker usage which fluctuates
monthly. FYE 98 is based on average monthly revenue from the past year.
Investment [acme - Reflects interest income from security deposits invested in a pass -book
type savings account and Debt Service Fund.
Miscellaneous - reflects increase in•outdoor car plug leases (8 residents outside), late fees and
NSF fees.
ACTIVITIES AND RESIDENT SERVICE EXPENSE
Resident Programs & Seminars - reflects monthly Wellness Clinic, Health Talks for residents
through Walker Community Services, entertainment, May Senior's Month activities, .Anniversary
Party, Seasonal outing in November and entertainment for Resident Holiday Party in December
Supplies - reflects decorations, movies, games, food and supplies. October and December reflex
p management's contribution to the Anniversary and Resident Holiday Parties. 4% increase due to
f
rising cost of paper products.
Miscellaneous - reflects replacement costs and repairs of Resident Services equipment, holiday
decorations and resident appreciation.
Salary - Housekeeping reflects proposed change in stafimg for FYE 98. Full-time
caretaker/housekeeper/maintenance position who works 40/hours/week assumptien under PO.
This caretaker lives on-site and receives a.2BR1 BA apartment as part of their compensation. In
addition, PTS has a part-time caretaker/housekeeper who also lives on-site in a IBRIBA
apartment but does not receive any cash compensation for this position. Both caretakers receive a
rent allowance, caretaker allowance, and benefits. FYE 98 reflects Part-time caretaker receiving
apartment compensation for housekeeping. Three weeks vacation coverage at $7.25/hour is
reflected in FYE 98.
Benefits - Housekeeping - Equal to 15% of the cash salary.
Purchased Services - Housekeeping - reflect 2 window washings for the building and
professional carpet cleaning of approximately 70 apartments. Walker's policy is to professional
clean carpeting in apartments every 3 years which helps maintain the condition of the carpets and
prolongs replacement. Plymouth Towne Square has 70 residents who were original move -ins in
1994.
Repairs & Maintenance - Reflects the cost to cover minor repairs of vacuums, extractor,
electric broom and other housekeeping equipment.
Supplies - General - Estimated actual decrease reflects using up double ordering of supplies from
two different vendors. FYE 98 reflects the cost associated with purchasing toilet paper, paper
towels for cleaning and dispensers, trash bags for all the departments, fresheners, cloths for
cleaning, disinfectant for bathrooms, etc. The variance reflects an increase in pricing from our
vendors.
Salaries - reflects a staffing change in FYE 98. Full time caretaker would be responsible for
maintenance in the building thus eliminating outside repair costs.
Benefits - Equal to 15% of the cash salaries.
Apartment Rehabilitation Cost associated with the move -ins and move -outs of residents such
as painting (labor and supplies) and miscellaneous repairs. FYE 98 decrease reflects Full-time
caretaker position doing most of the painting.
Caretaker Allowances - Amounts to S25 per month for each telephone for two Caretakers that
five on-site, the total is S50/month.
Purchased Services - Building and Grounds - Includes Emergency call monitoring services,
pager service, Pest control, snow removal, elevator service, chandelier cleaning, back-up building
emergency call contract with Walker Methodist Health Center (WMHC), qre extinguisher
inspections, fire system annual inspection, HVAC inspection and seasonal service, paved surfaces,
lawn care, water softener maintenance etc. FYE 98 reflects price increase in several vendor
contracts.
Repairs and Maintenance - Includes painting, electrical, plumbing, appliances, snow blower,
security system, fire alar, emergency call monitors, security entry phone, security door, HVAC
system, locks and keys, windows and screens, carpentry, salt etc. FYE 97 numerous HVAC
repairs, Plumbing costs etc. FYE 98 reflects reduction from actual due to adjustment in hiring
maintenance person,
Supplies - General includes light bulbs, plumbing supplies, electrical supplies, tools, filters,
miscellaneous, etc. With hiring full-time caretaker/maintenance person these items will be
inventoried and purchased as needed.
Trash Removal - FYE 98 reflects a 3% increase from FYE 97 as per trash contractor.
Miscellaneous - FYE 97 reflects the payment for a private report done with regard to our winter
roof ice dams. FYE 98 included minor and non -capital equipment and fixtures.
UTMffMS EXPENSES
Electrical - FYE 97 indicates lower use than anticipated. FYE 98 reflects increase in rate.
CAWO8 - Reflects lower than anticipated use for FYE 97 therefore the adjustment for FYE 98
Water/Sewer - FYE 97 indicates less water usage because of wet summer months. FYE 98
reflects average usage.
I 4 L4-6wl, I
Amortization - reflects Total Legal Fees, Accounting & Financial Advisor, Printing,
Underwriters Discount, Trustee Fees, Title Insurance Policy, Mortgage Registration Tax, Rating
Agency Issuer Fees, amortized over the ter of the loan on a straight line business. FYE 98
reflects appropriate amortization with organizationallstart-up costs amortized over 5 years and the
remaining amortized over 30 years (term of loan).
Insurance - General - the variances reflect adjustments for actual costs.
Payment in Lieu or Property Tax - The project is required to pay annually an amount equal to
5% of the Resident Rent less utilities and trash removal.
GENERAL AND ADMINISTRATIVE EXPENSES
Salaries - Manager - The managers position is still part-time but increased from 27 hours to 30
hours a.week. Both FYE 97 & FYE 98 reflect 4% salary increase.
Salaries - Administrative FYE 97 reflects vacancy in position for 1 month. FYE 98 reflects 35
hours per week full-time position with 40/6 salary increase in April.
Benefits - Administrative - equals 15% of both salaries.
Advertising Personnel - FYE 97 reflects additional cost needed to advertise for resignations of 3
positions. FYE 98 reflects rising costs of advertising.
Auto and Travel - reflects cost of travel to community meetings, corporate office and obtaining
maintenance and housekeeping supplies.
Audit - FYE 98 reflects a 2.5% increase from FYE 97
Courier - Cost associated with the transfer of documents and reports to the project. the City and
Walker.
Dun and Subscription - reflects individual membership for Minnesota Health & Housing
Alliance (MHHA) and American Association of Homes for the Aging (AAHA). Slight increase
over last year.
Interest Expense - reflects cost incurred upon move -out resident is paid accrued interest on their
refunded Security Deposit.
Lh-vtq:es and Permits - reflects boiler licenses for new caretakers and City of Plymouth Dwelling
Housing. Permit. -
Management Fen - reflects terms in management contract.
Meetings and Seminars - reflects cost for staff to attend special training, MHHA Institute and
Annual Meeting.
Postage - FYE 97 reflects decrease because return post cards for waiting fist were not pre -
stamped. FYE 98 reflects stamping of mum post cards.
Printing Communications - FYE 97 reflects the cost of stationary and having monthly
newsletter printed at Corporate. FYE 98 reflects printing of all monthly newsletter= and
additional printing costs during waiting list mailing.
Purchase Services - FYE 97 reflects reduction of price on contract due to having newsletter
printed off site. FYE 98 reflects cost of toner increase and replacement of drum.
Special Events - reflects staff appreciation and holiday parties.
Supplies - Office - reflects the cost of office supplies; copier and printer paper, file folders, pens, pencils, etc. FYE 98 reflects 3% price increase from supplier.
Telephone - reflects cost of service for 6 lines which included business lines, voice mail, securitydoor, elevator, emergency monitor and fax.
Miscellaneous - reflects holiday decorations and false alarm fees.
RESERVE REPLACEMENT - Walker recommends $300 per unit for reserve replacement
which is an increase of. $50/unit.
J
PLYMOUTH TOWNE SQUARE
CAPITAL EXPENDITURES
BUDGET FYE IV98
APRIL Replace landscaping bark chips with rock. Replace eosting mat with new.
Fungus from moisture is evident in bark and bark has washed away in heavy rains.
Rock would enhance the appearance of the building and adhere to the high
standards of the city of Plymouth. $4;100.00
JUNE Replace the front sidewalk where settling and water run off from the Car Port has
caused the sidewalk to heave. Remove all old concrete and ever the blocks of
sidewalk. This would enhance the entrance of the building. $2,186.00
SEPT Resurface the parking lot and restripe the markings, This should be done as a
preventative maintenance practice every three years to prolong the life of the
parking lot. 53,000.00
6
1
3c
MEMO:. ,
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CITY OF'PLYMOUnI •,.. ^?
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it
DATE: October 1997 for Housing and Redevelopment Authority Meeting of October 16, 1997
TO: Anne W. Hurlbun, Executive Director
FROM: Edward J. Goldsmith, HRA Supervisor 420,
SUBJECT: Award of Contract to Install Soffit Ventilation, Replace Missing Fascia, Secure
Remaining Fascia, and Re -install Clock Hand at Plymouth Towne Square
For a considerable amount of time staff have been working with Walker Development, Inc. to resolve a
number of outstanding construction issues at Plymouth Towne Square. A number of these issues have
been resolved by staff and Walker Development working with the general contractor, Frana
Construction, at little or no cost to the HRA. However, as previously discussed with the Board,
several remedies would require expenditures by the HRA. In anticipation of this work, $40,000 in
unexpended construction fulls were reserved for these expenditures.
Walker Development has solicited and received two bids for the supply of labor and materials to install
soffit ventilation. replace missing sections of fascia, secure the remaining fascia to prevent future losses
due to high winds, and re -install a clock hand on the exterior clock tower. Attempts were made to
obtain a third bid, but were unsuccessful due to the current high demand for construction contractors
and our need to have the work done before this winter. The bids received were as follows:
Beissel Window and Siding, West St. Paul, Minnesota $ 7,700
Jensen Siding & Windows, Chippewa Falls, Wisconsin $16,697
Walker Development staff have reviewed the bids and the bidders' qualifications and recommended
selection of the tow bidder, Beissel Window and Siding.
After the installation of the soffit ventilation has been completed, one last item will remain to be
considered. When the City Building Inspections Department deleted soffit ventilation from die original
design of the building, additional ventilation was added at the lower portion of the roof. Once the
soffit ventilation has been installed, these vents may no longer be necessary. It will be rAcmary to
determine if these roof vents should be removed next Spring.
I recommend that the HRA Board approve the award of a contract to Beissel Window and Siding
for $7,700 plus applicable sales tax for the installation of soffit ventilation, replacement of missing
fascia, securing of the remaining fascia, and re installation of an exterior clock hand at Plymmrth
Towne Square to be paid from the funds previously reserved from the Plymouth Towne Square
Construction Fund.
Al.
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CI1!Y' OF PlrYMOUTH )>
34....,.PLYMOUR'Ii,BOt'LEVARD,;.PI:YMOUTH:)YIN. SS447 '
3r t .-.'n, .i r• : r : .0 grin :\ .'sYldlr` 'i
DATE: October 9, 1997 for the Housing and Redevelopment Authority Meeting of
October 16, 199 7L.21--
TO: Anne W. Hurlbut- , Executive Director
FROM: Edward J. Goldsmith, HRA Supervisor
SUBJECT: Recommendation to City Council Regarding Continued Participation in the
Metropolitan Livable Communities Act Programs for 1998
On November 6, 1996, - .th the support of the Planning Commission and the Plymouth Housing
and Redevelopment Authority (HRA), the Plymouth City Council elected to connate to
participate in the Local Housing Incentives Program under the Metropolitan Livable Communities
Act for 1997. Since first electing to participate in the Livable Communities program in 1995 the
City has:
adopted the required affordable and lifecycle housing and housing density goals.
adopted a new Housing Plan and Implementation Program to serve as the required Livable
Communities Housing Action Plan.
adopted a new City Zoning Ordinance with provisions that facilitate development in accord
with the City's adopted housing goals.
provided land use approvals for two developments that are to include 144 units of affordable
lifecycle housing.
provided staff support for successful applications for Livable Conununities, Minnesota
Housing Finance Agency (MHFA), local foundation and federal assistance for privately
developed affordable housing totaling $2,874,500.
submitted a pending application for $553,000 to the Livable Communities Demonstration
Account in support of affordable and lifecycle housing in the City.
supported and facilitated the development or rehabilitation of a total of 79 units of affordable
housing.
The Act requires that for the City to continue to participate in the Livable Communities Programs
for the following year, it must annually advise the Metropolitan Council of the City's intention to
do so by November 15. In order to be eligible to receive housing and development assistance
under these Programs for 1998, the City must act to affirm its continued participation by
November 15, 1997.
The Livable Communities Act also provides that starting in 1998, participating cities must expend
an amount to support or assist the development or maintenance of affordable and life -cycle
housing in the community that at a minimum is equal to the community's Affordable and Life-
Cycle Housing Opportunities Amount (ALHOA) that is calculated by a formula in the acetate.
For 1997. the City of Plymouth can be expected to have expended, through HRA and City
activities, a minimum of approximately $200,000 in ALHOA eligible expenditures. According to
the Metropolitan Council, the calculated ALHOA for the City of Plymouth for 1998 will be
800. The City's ALHOA eligible expenditures for 1998 and subsequent years are anticipated to
be in excess of the amount required in the statute.
Comhmol participation in the Livable Communities program will require that the City follow
through on the activities identified in its Housing Plan and Implementation Program. For the
remainder of this year and during the coming year this will require:
Continuation of support for quality affordable and life -cycle housing development.
Continuation of support of proposals utilizing a variety of housing assistance funding sources.
Identification of vacant developable land that can be appropriately re -guided to higher density
residential uses.
Identification of ordinance, policy and procedural changes that will remove barriers to and
provide incentives for development that meets the city's housing goals.
I recommend that the HRA Board of Commissioners move to recommend to the City
Coundi that it elect to continue Its participation In programs established under the
Metropolitan Livable Communities Act for 1998.
s,
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DATE: October 9, 199,7fofor Housing and Redevelopment Authority Meeting of October 16, 1997
TO: Anne W. Hurl6lttY'fy Executive Director
FROM: Edward J. Goldsmith, HRA Supervisor
SUBJECT: Monitoring and Inspection Services for New Low Income Property Tax Classification
The 1997 Minnesota Omnibus Tax Act created a new property tax class 4d for affordable rental
housing. Qualifying rental units can receive a net property tax reduction of approximately 66%. The
classification rate for qualifying units, starting in 1999, will be 1% compared to 2.9Yo for non-
qualifying units. The lower rate is applied to the qualifying unit plus a proportion of the land and
common elements associated with the unit. To qualify for class 4d:
The unit must be occupied by individuals whose income is no more than 60°Yo of the median area
gross income at the time of initial qualification. Median area gross income is the greater of median
gross income of the area as defined by the low income housing tax credit rules or the median gross
income of the state.
There must be a rent restriction agreement that limits the rent to no greater than 300/6 of 60% of the
median gross income for a period of five years.
The unit must meet minimum housing quality standards.
The Minnesota Housing Finance Agency (MHFA) must certify to the local assessor that the unit
qualifies.
The owner must agree to make a specified proportion of all class 4d units available to households
with Section 8 certificates or vouchers. For property in the Twin Cities Metropolitan Area the
proportion is 20% of all 4d units. For property in Greater Minnesota, the proportion is 10%.
To receive the 4d classification, the building owner must apply annually to the Minnesota Housing
Finance Agency (MHFA). The MHFA will monitor any Section 8 and federal housing tax credit
properties that apply for the 4d classification for compliance with the foregoing requirements. For all
other properties the MHFA is soliciting proposals from local entities, including cities and HRA's, to
provide monitoring and inspection services for their areas. For localities, such as Plymouth, that have
local rental housing licensing programs; compliance with the inspection requirements of the local
licensing program satisfies the minimum housing quality standards. In Plymouth, monitoring of the
program would require:
A verification that the property has a current rental license.
A verification that a minimum of 20% of the 4d units have been made available to households
participating in the section 8 certificate or voucher programs.
A file review of approximately 5% of the 4d units to determine:
That rent is affordable at 60% of median income or less.
That tenant meets the income requirements.
That appropriate documentation is in the file.
In addition, the monitoring entity would be responsible for the following administrative aspects of the "ON
program:
Correspondence with owner and MHFA regarding any non-compliance issues.
Determine whether non-compliance was inadvertent or willful.
Determine and make recommendations to MHFA regarding abatement of penalties and corrective
actions to be taken by owners.
Administration of contract with MHFA for a minimum of 3 years.
Provide a breakdown of costs for : ervices provided through the end of the fust year.
MHFA will be collecting a $IS per unit fee from owners that it will pass along to the monitoring entities.
Additional charges for unit inspections are to be determined and charged directly to the property. 117100
units in Plymouth applied for the 4d property tax classification, $1,500 in monitoring fees would be
received and on-site file review for approximately 5 units would be required. At this rate MHFA would be
paying $300 per unit actually reviewed.
HRA staff have reviewed the MHFA's request for proposals and have identified the following issues
related to the HRA performing the 4d monitoring and inspection under a contract with the MHFA:
As part of the program we could encourage owners to participate, thereby promoting affordable
rental housing in the City.
Owners are required to snake u minimum of 20% of their 4d units available to Section 8 clients, we
could use the program to encourage more owners to make units available to Section 8 clients.
We would directly monitor the Section 8 provision and work with owners to assure that they are
making units available to Section 8 clients.
This would provide a much needed incentive for private owners to participate in the Section 8
program.
This would provide added value to the Rental Housing Licensing program by including
certification for the 4d classification at a nominal additional cost to the participating owners.
The additional workload would have to be absorbed by existing staff since neither the workload nor
the fees collected would warrant additional stats. Staff believe that the benefits of providing these
services justify absorption of the additional workload.
Proposals to provide the monitoring and inspection services are due at the MHFA by October 15, 1997.
Since the proposal is due before our next HRA Board meeting I am proposing that we submit a
proposal to the MHFA contingent upon subsequent Board approval.
I recommend that the HRA Board of Commissioners adopt the attached resolution authorizing
participation it the monitoring and inspection program of the Minnesota Horsing Finance
Agency for the 4d property tax classification.
HRA RESOLUTION 97-12
AUTHORIZING PARTICIPATION IN THE MONITORING AND INSPECTION PROGRAM
OF THE MINNESOTA HOUSING FINANCE AGENCY FOR THE 4D PROPERTY TAX
CLASSIFICATION
WHEREAS, the state of Minnesota has established a new 4d property tax classification for private
rental housing affordable to low and moderate income households; and
WHEREAS, the Minnesota Housing Finance Agency (MHFA) is responsible for determining the
eligibility of properties for the 4d classification; and
WHEREAS, the MHFA has solicited proposals for local entities, including cities and HRA's, to
provide monitoring and inspection services to assure compliance with the 4d eligibility requirements;
and
WHEREAS, the Plymouth Housing and Redevelopment Authority (HRA) desires to encourage private
property owners in Plymouth to qualify for the 4d property tax classification; and
WHEREAS, it is appropriate for the Plymouth HRA to provide the monitoring and inspection services
solicited by the MHFA;
NOW THEREFORE BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
j AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA that it hereby authorizes participation
in the monitoring and inspection program of the Minnesota Housing Finance Agency (MHFA) for the
4d property tax classification and approves the submission of an application to the MHFA to provide
the required monitoring and inspection services.
Adopted by the Plymouth Housing and Redevelopment Authority on October 16,1997.