HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 09-28-1994PLYMOUTH HRA
STAFF REPORTS
SEPTEMBER, 1994
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0177COUNCIL CBAAAMM .
1. Call to Order
2. Approval of July 21, 1994 Minutes
3. Approval of Auguat 18, 1994 Minutes
4. Public Haring for Allocation of 1995 CDBG Panda and Reallocation of 1994
CDBG Plmds
S. Use of Community Builders CDBG Fund Allocation for Property Acgmsitum
6. Senior Housing Projea Update
1994 and 1995 Operating Budgets for Plymouth Towne Square
7. Management Services Apament with the City of Plymouth
S. Adiaurnment
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MINUTBB
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
JULY 21, 101
A meeting of the Plymouth Housing and Redridopment Aalho q was called. to order by
Acting Chairman Brian Wai of on July 21, 1994.
PRESENT.- Acting Chairman Brian Warhol, Commissioners Thomas Ragh and
Mark McFarland
ABSENT: Chairman David Crain, Comenbsioner Jahn Bdson
STAFF 1T- Swo utive Director Anne Hudburt, Housing Secretary Denise Halt
APPROVAL OF MQ11I1TB8
MOTION by Commusioner McFarland, seconded by Commissioner Roo to recommend
approval of the June 16, 1994 minutes.
Vote. 2 Ayes. (Acting Chairman Warhol abstdoed.)
Doom Flam of Walker Management presented a Monthly Occupancy Report for Plymouth
Towne Square as of July 20, 1994. She informed Commissioners that 809E of the noire have
been reserved. The scheduled move -in data for these residue will be October 24 through
November. All garage spaces have been reserved.
Ms. Planta stated all units should be reserved by September 1. Waller would then be able to
complete the budget to presser to Commissioners.
Commisdow Rosh ached V Waller would know the exact subsidy amount for the budget.
Ms. Floats explained Waller would know the projected total subsidy ager all units have been
reserved. All law=, asset, and expense verifications are completed and returned with third
party verification and the tenant potion and not subsidy portions are calcrletad at the time the
units so oifeed.
Ms. Planta informed the Commi sionera that currently 20% of the very low low= residents
have opted to tabs low income slots. Their tenant potion does not exceed the maximum
established by Commissioners, which provides the household pay no more than 40% of their
income, while waiting for a deeper subsidy to become available.
Plymouth Hous. and Redewelopment Authority
July 21, 1994
Pap 039
Ms. Fleets stated Waller would be conducting five cromona in September for the residents.
Also, the first two weeks in October, Wallm would be showing each resident their individual
unit. The opeaimg date for the project is slated for the third week in October.
Director Hudburt added if WaDw was having any difficulty noting the two bedroom units.
Ms. Planta eespooded the two bedroom units are tift bW to lease than the one bedroom
units. Walloer is still iotemiewiog applicants from the preference two and three categories.
She explained that Sarah Miller, apartment manager, is not Uldog any more applicatifins, but
is sanding out inforaeation to people who call in and are interested in the project.
Director Hudburt explained the meas from Daniel Nelson, City Attorney, regk ung the
payments in lieu of taxes. The project is subject to a 'service charge or 'payment in lieu of
MW agnal to five percent (S %) of aggregate shelter reaWs each year.
Ms. Flaata stated the five percent paymentt in lion of taxes was figured in the pmdorma.
Acting Chairman Warhol pointed out if a beauty/badmr shop is subleased, the portion of the
project could be subject to regular commercial property taxes.
Director Hudburt commented this issue would have to be addmssod before a lease is signed for
the beauty/badw shop.
Ik
Director Hudbmt discussed the July 7 letter from Shawn Hucldeby of Sam" and Urban
Development (HUD) regarding the expenditure of Community Development Block chant
Farads. She elated stair has responded to HUD and currently the expenditure of the foods are
slightly ahead of the Work Out Schedule projection. She assured Commissioners that staff will
continue working diligently on mooting or exceeding the Work Out Schadule for drawing
down finds.
Director Hudbust informed Commissioners that Ed QoNsmith is the am Housing Supervisor,
and be will attend the August meeting.
Acting Chairman Warhol opened and closed the public meeting as there was no one present to
speak on the issue.
PlymoW6 Aousin6 and Redevelopment Authority
July 21, 1994
pop #4o
MOTION by Commbdonar McFarland, seooaded by Commissioner Ruo to mwmmeod
approval of the chain to ammd the Citizen ftftWm Phm to ddm the woad 'July' and
be n pbmd by the phwse 'the emnmer months prior to the fall public haying maeft'.
Vote. 3 Aya. MOTION caniod wwdmously.
1VWTII11G ADJOURNED AT 7:29 PAL
MINUTES
PLYMOUTH BOUSIING AND REDEVELOPMENT AUTBOR111Y
AUGUST 18,19%
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by
Cheirnun David Crain on August 18, 1994.
PRESENT: Chaiman David Crain. Conmussioners John Edson, Thomas Rugh
arrived at 7:20 p.m.), and Media McFarland
ABSENT: Commissioner Brian Warhol
STAFF PRESENT: Executive Director Anne Hurlburt, Housing Supervisor Ed
Goldsrnith, Housing Specialist bfdt Dale, and Housing Secretary
Denise Hutt
APPROVAL OF MIIc1[1TE8
Table approval of minutes.
DMMUC ON OF BRA SUPERVISOR ED GOLDSMITH
Director Hudburt introduced Ed Goldsmith as the new housing supervisor.
Supervisor Goldsmith indicated that he moved to Plymouth in June. He has over 25 years
of housing experience and looks forward to wonting with the board members and staff:
SENIOR BOUSIINiG UPDATE
Greg Oppegard of Walker Management presented a construction update for Plymouth
Towne Square noting the following items:,
The new date of completion for Plymouth Towne Square is slated for October 21,
1994.
Walker will be meeting with the project team weekly rather than bi-weekly through the
completion or the certificate of occupancy is issued.
Walker is in the process of bidding out additional cabinet work for the work station
located by the offices.
Walker, BRW and Frana are currently developing the close-out procedures for the
project.
Plymouth Housing and Redevelopment Authority
August 18, 1994
Page #42
Walker is reviewing the proposed additional f vinturo requested for the interior
per•
Mr. Oppegard commented the metal roofing should start the week of August 22. The
southeast wing of the project should be completed by August 26.
Donna Flsata o: Walker presented a Monthly Occupancy Report as of August 18, 1994.
She informed Commissioners that 90 units have been reserved. There are throe one.
bedroom units and six two-bedroom units remaining. All garage spaces have been
reserved and a waiting list has been established. A large percentage of the applicants wart
to move in before November 1. Additional Walker staff hours will be scheduled to
accommodate the move -in schedule. A total of four pets (three cats and one dog) are
anticipated at this time.
Ms. Flasta stated Walker will start group orientations the third week in August, which
should commie through September. Walker will be explaining the policies and
Procedures for Plymouth Towne Square with the applicants and discuss possible move -in
dates. Walker will prioritize move -in dates, with those applicants that have sold their
home or are renting an apartment in which their hale may be up November 1. After
October 1, Walker will show each applicant their individual unit.
Sarah Meller of Walker stated that all two bedrooms units have been reserved by couples,
Kith the exception of one unit. The majority of the one bedroom units have been reserved
by single woman.
Commissioner Rugh questioned what is average age is of the applicants.
Ms. Mer replied the average age is mid-70s. She commented a0 units should be leased
by September 1.
Director Hud urt explained that there are three budgets for HRA projects and activities.
They are: Fund 232, Community Development Block Gram (CDBG); Fund 233, Section
8 Rental Assistance; and, Fund 234, HRA General Fund.
Fund 232, for the CDBG program budget shows all expenditures for CDBG program
activities and salaries, benefits and other costs to administer these activities. Ali revenue
from the program Imes from federal funds. In 1995, it is expected Plymouth will be
allocated at least $297,000 to spend on eligible activities. The HRA will be able to
reallocate fiords between projects after the required public hearing has been held.
di Housing and Ralevelopumo Authority
August 18, 1994
Page #43
Fund 233, Section 8 Rental Assistance budget includes expenditures for Section 8 mad
assistance subsidies, and salaries and related costs of administering the program. All
revenues aro Som federal funds. Funding decreased slightly between 1993 and 1994 as a
result of a decrease of portable Section 8 certificates, m Plymouth. The budget assumes
that the program will remain relatively stable for 1995.
Fund 234, HRA General Fund budget is the only one of the three budgets that is funded
by the property tax revenue. The General Fund budget is funded by the tax levy adopted
by the City Council. The City is required to certify a maximum tax levy by September 15.
The tax levy initially was established to help fund construction of Plymouth Towne
Square. The City Manager has recommend a levy of $383,200. This is an overall increase
from 1994, but at a lower tax rate. Thus, will mean a reduction in HRA property taxes for
the average homeowner. It is arpeeted that no more than $275,000 world be needed for
subsidies for Plymouth Towne Square. There shoulb be funds left for contractual services
to conduct special studies that could not be fiuxhed out of the CDBG budget.
Commissioner Edson asked ifthe $275,000 is the most recent projection for subsidies.
Director Hurlburt responded that staff should know within a few weeks if more than
275,000 is needed for the projected 1995 subsidies. Vadditional funds are needed, it will
come out of the general fund (234) budget. She stated staff will be monitoring the
subsidies carefully, especially for flue first few years.
Director Hurlburt explained staff salaries are paid out of all three funds. Primarily the
general fimd (234) is allocated for Supervisor Goldsmith's salary, CDBG (232) is allocated
for the Housing Specialist's salary and, Section 8 (233) is allocated for the secretary and
clerldtypist position. These positions do cross over between funds and staff charges each
fund according to the projects they work on.
Commissioner Rugh questioned why the decrease m allocation for the Fust Torre
Homebuyer Program in 1995 from $178,000 to $105,000.
Director Hnrlburt replied that much of the funds expended this year are carryover funds
from previous years.
Commissioner Edson commented that with the rising interest rates, it may limit the
number of people able to find affordable housing in Plymouth. He stated the amount of
financial assistance may have to be increased.
Commissioner Edson stated he still receives phone calls from citizens requesting a place
for a senior center. There is a building anticipated at West Medicine Lake Park for seniors
to use, but an interim place is still needed.
Plymouth Housing and Redevelopment Authority
August 18, 1994
Pap #44
Chairman Crain wondered if Wallm hes passed along any names of seniors selling their
homes to staff.
Housing Specialist Dale replied he has received only the name of one person interested in
housing First Tune Homebuyer applicants look at their honer.
Commissioner Rugh asked if there was a way to encourage the Plymwuth Towne Square
applicants to ad their hones to the First Tune Homdwyer applicants.
Housing Specialist Dale replied the Conamssioners had discussed this previously and had
decided it would not be prudent to give a preference.
Supervisor Goldsmith suggested that Ms. Midler be contacted to find out if any seniors
have not yet sold their homes and refer First Time Homebuyer applicants to these
properties.
MOTION by Commissioner Edson, seconded by Commissioner Rugh to recommend that
the City Council approve the budgets as proposed for 1995, subject to reallocation of
CDBG funds ager the public hearing.
Vote. 4 Ayes. MOTION carried unanimously.
Supervisor Goldsmith gave an overview of the August 11, 1994 memo outlining the
opportunity to purchase property at SW Vicksburg Lane with the potential to provide
affoM able lousing. This site could be utilized for building four or five houses for First
Time Homebuyer applicants. Staff would Mm authorization for up to SSW to be allocated
for an appraisal of the property, if needed.
Chairman Crain asked if the potential buyer's proposal is going to f dl th rough.
Supervisor Goldsmith replied that staff would Wee to be ready to move on this property if
the proposal did 8sll-through.
Commissioner McFarland wondered what staff has in mind for this site, if acquired.
Supervisor Goldsmith responded that staff may issue a Request For Proposal to hire a
private developer to build hones to be purchased by either First Time Homebuyer
applicants or other low income persons. The HRA would own the property and establish
the guidelines and procedures for development of the site.
Plymouth Housing; and Redevelopment qty
August 18, 1994
Page #45
MOTION by Chmnan Crain, seconded by Commissioner McParland to wthonae using
up to $500 in HRA Tax Levy funds for appraisal fees as soon the property becomes
available.
droll Call Vote. 4 Ayes. MOTION carried unanimously.
MEETING §OZ ULE
Chairman Craig Connnissioner i iwn, and Commissioner McParland NOW that they
have no problem with the revised meeting schedule. Commimioner Rugh stated he may
have a con9ict with these dates, but will mace every effort to attend. Connnissioner
McFarland stated she would not be able to attend the November meeting.
Director Hurlburt stated plans should be started for a ribbon -putting cerauony or grand
opening for Plymouth Towne Square. Staff will talk with Walker to see what ideas they
have.
Coinnussioner RAh suggested Comnussioners schedule a meeting to discuss long term
pals for the S
Chairman Crain and Commissioner Edson concurred and directed staff to place it on the
MEETING ADJOURNED AT 8:15 P.M.
rewiloem d to the Flo Time Homebuyer Loan tit Devdopmed Progmam. The Fitet lima
Homebuyer Program has shown the most activity over the he several months. (Mote
stfachenent ragudiog memo to John Swanson of September 14, 1994.)
CDBG FISCAL YEAR 1995 PROGRAM RECOIVII ffi11DATIONB
The funding of various activitiea must be bwed on the following factora/crita k as emblished
by Congeals for CDBG progtamat
1. Benefit to low aid moderate income pon=;
2. Aid in the prevention or dimimtion of dams or b%ft;
3. Mast other urgent community devdapmoot seeds.
At this time, I believe a unique opporhmity exists to move forward on providing moia
affordable hoaaiog for first thus homebuyers. The No coat of hid and the unavaMility of
single famay hats Iota, be sWicudy finlocted the comaucdOn of crew of mMle siogte
family dwdliogs the last isw yeses in Plymouth. I believe thea may be a rest window of
oppodusky in the asst few momha to ad&= this need. V this oppotirmity fails to
mateielixs, I feel thea will still be a demand by first time homebuyer to aniline our currant
Fiat Time Hainaboyer Program. In addition, Community Builder hu raqueated $50,000 of
1995 fbadiag for their Conteao trchass Program. (See mcbed letter from Community
Builders.) I would propae that this mqueat be funded as part of our Fimt Time Homebuyer
Lan A Deve i meat Program for 1995.
The Behebilitvisa Gant/Lawn ProSmm has shown itself to be in strong demand with ao
acpeadimrs ate of 137 percent over our anticipated draw down as per our 1994 Work Out
on. Tbes is a strong pasibiWy the entire 1994 allocation could be expended for this
xdvky by the rad of Deoamba. N so, coesidemion could be given to utilize the 1994
Cadispacy Fond, if sildidlool money is needed prior to the avaiiability of the 1995 rimft.
As iadcwted in the attached leW the Greater MnoeWdb Day Can Association (MWA),
has requested a CDBG allocation of $25,000 for 1995, however, I am reoommeoding a
13,000 allocation for 1995. This combined with a rollover of unexpended 1994 fimds, will
provide the 525,000 raqueted. Thio is based primarily on a signilcm currant rand balance
of $21,670 or only $3,300 shy of a JIM year's allocation of $25,000. Should the expeodimis
rate improve sigmf ciady, GIviDCA could request additional funds fermi the 1993 Comb icy
Fund.
The Plymouth Peek wad Becroadon Del aetmem has raquesrod that we coadder allocating
SS,000 to continue to provide one-on-one assistance to physically cbs_ etged individuals aiog
City parks wad $10,000 to provide accessible play arias in esved City parks in coat monee
with the Amalcase with Disabilities Act (ADA). I am recommending fuidiag of the SS.000
for 1995 with the $10,000 ragmreet being funded from unexpended 1994 funds.
I recommend the HRA aoaaider a Condogency Fund again in 1995 with an d o ona of
s10.000. 71ds fiord would be used only to provide money for progsm udvitiea arms dy in
pl= and that show a high Maw down rate.
CDBG guiddhw allow Communities to allocate up to 20% of its tocol allocation for the
poaal admioistmtion of do ovwall CDBG program. Should the City main 6300.000 a
aoddpated, a MW of 640,000 Could be allocated. I recommend we consider 640,000.
Siam HIM cannot give as a definitive dollar amount at this time, I would recommend nay
amount over 6300,000 be allocated on a 50:50 basin to the Fiat Time Homebuyer Loan and
Development Progmm and the Contingency Fund.
CDBG FISCAL YEAS 1995 ALLOCATION
in conclusion, I. am recommending that tM Fiscal Year 1995 CDBG allocation be distributed
moos several activities a fdk"M
I RdMbillistion OnmULoan Program
a. Admlaiamdon of Activity s 5,000
b. Oraote/loaa to homeownm as_aoo
SubtoW 50.000
2. Child Caro Assistance 15,000
3. First Time Homebuyer Loan tit Development Program
a. Adminfumdon of Activity 28,000
b. Land Acgaiddon and Grama/Loaa 72
SubroW 6200.000
4. Plymouth Park and Ro adon
A, Admiulshatioe of Activity 100
b. One-on-one AssiaW= 4.9m
SubtoW s 5.000
S. Contingency Fund s lo,000
6.. Administradon of Overall CDBG Program 40,000
TOW s320,o00
CMG MAL YEAR 1994 REALLOCATION
I am further womnmesdiog that We $61,000 of Hennepin Technical College's 10: alb
be reallocated to the First Time Homebuyer Loan & Development P - and $10,000 is
usespesded 1994 Coodugency bunds be allocated to the Park and Roceadon DgWt mat's
ADA impmvamems.
Auschmats:
I. Resolution Reoommee ft AOocsdnn of Fjwd Year 1993 CDBO Funds
2. Revohrtion Recommending Rallocetioa of Fiscal Year 1994 CDBO Funds
3. Public Haring Notice Dated September 14, 1994
4. Nodes for Plymouth Sun Sailor/Community Notes SwAah
S. Letter from Bruce Larson dated September 20, 1594
6: Memo to Jdm Swanson
7. Letter from arae Norris, SCA
Ow
MA RMLUTTON 94.it
Rl1CObIIbIDNDINO ALLOCATION OF FISCAL YBAR 1995 COMMUMM
DBVMDPblM BLOCK GRANT FUNDS
WHE AS, the I-sy of Plymouth Houeiog anti RMONopau t pini' anticlima nceivogaCommunityDevelopmentBockGrantBuudiogallocationinthegWwWmdeamountof
5300,000 sod AOddPAIN 1995 PMSMm income of $20,000; and,
WHBRBAS, on Sepaaber 2S, 1994, the Plymouth Housing ami Redeveloper pinyheldadulyoonWNWpublic6mfttoslowislevestedpartiestoexpnastheiropiaon; sad,
WHOMAS, the Houft and Raiwalopment Authority of the City of Plymouth bss reviewed
e1eoommendstious and has determined the following to be ao appropriM use of CommukdtyDavelapmemBlockGrantfundsinaccordancewithfederalguidelines; and,
NOW, 7BBRam , BB LT Remy RBSOLVBD BY TILE HOU=G AND
RWEVEAWNWr AUTHORITY 01, TIM C17Y OF FLYMOZTIH, hffNNBSOTA, that
do HMIOS icy ncommeods the Plymouth City Cmucil abate Fisal Year 1995
Community Dovelopamot Bock Graaf funds as follows:
1. Rdwmi adm Gnnf/Loan Progmm
L Adminishation of Activity s s,ow
b. Grants/lam to homeowners as_aoo
SubMW 50,000
2. Child Can Assiataooe 15,000
3. First Time Homebuyer Loan & Developnumt program
a. Administration of Activity 25,000
b. Land AopWdon and GrastsMMM 12Z
Subtotal 200,000
4. Plymouth Pack sod Recnaton
a, Admin of Activity 100
b. Onoon-one Asdemm;e 4.90
Snbotel s s,000
S. COntinsency Fund s 10,000
6. AdmWanstion of Overall CDBG Program 40,000
Total 320,000
Further, that any additional f mft Medved Over $300,000, be allocated on a 30.50 basis to
the First 19me Homebuyer Loan dt DevelopmW Program and for the Comiagemy Fund.
Adopted by the Plymouth Hmft and RedavdWmeot Authority on September 28, 1994.
res/od 9S1
HRA RESOLUTION 94.13
G REALLOCATION OF FISCAL YEAR 1994 COMMUNITY
DEVELA NENT BLACK GRANT (CDBG) FUNDS
WHEREAS, the City of Plymouth Henan and Redevelopment Authority (HRA) has been
informed that the Hennepin Technical Colles OM will be unable to expend its 1994 CDBG
allocation of $61,000 in a timely fashion; and,
WHEREAS, on September 28, 1994, the Plymouth HRA bold a duly constituted public
beating to allow Interested patties to express their opinion; and,
WHEREAS, the HRA of the City of Plymouth has reviewed staff recomnrendationa and has
determined the following to be an appropriate use of CTBG funds in accordance with federal
guidelines; and,
NOW, THEREFORE, BE LT HEREBY RESOLVED BY THE HOUSING AND
REMBL O MENU AUTHOEff OF THE CITY OF PLYMOUTH, MINNESOTA, that
the Horsing Authority recommends the Plymouth City . Council mallocase Fiscal Year 1994
CDBG foods from the HTC activity to the First Tim Homebuyer Loan and Development
activity.
Adopted by the Plymouth Horsing and Redevelopment Authority September 28, 1944.
res/)
NOTICE OF PUBLIC MARING ON FISCAL YEAR 1995 ANTICIPATED
COl GUIN1TY DEVELOPNMNT BLOCK GRANT FUNiDII1TG FOR THE
CITY OF PLYMOUTH
On Wednesday, September 28, 1994 at 7:00 p.m. at the Plymouth dty Hall, 34M Plymouth
Boulevard, Plymouth, Mumesota, the Plymouth Housing and Redevelopment Authorty OMA) will be holding a public hearing to allow the public to make recommeadefiona as to the use of
Community Development Block Graaf. (CDBG) funding the City a paros recalft in 1995.
Reccmmeadationa made at this mee ft will be command by the Plymouth HRA
Commissioners when making their recommendations to the Plymouth City Council in October.
While City staff is uasme of the exact amount of funding available from de Department of
Housiog.and Urban Development. (HUD) at thin time, it anticipates approximately $300,000 in
1995 funding in addition to $20,000 program income earned in 1994. Please Call either Ed
Goldsmith at 550-5047 or Milt Dale at 55O6.5056 for mode detailed iofornolm.
City staff is recommending that the Plymouth HRA consider that the Fiscal Year 1995 CDBG
allocation be disritiuted among several activities as follows:
1. Rehabilitation Gram/Lmn Program $ 50,000
2. Child Cane Assistance 15,000
3. First Time Homebuyer Loan dt Development Program 200,000
4. Plymouth Park and Recreation 5,000
S. Contingency Fund 10,000
6. Administration of Overall CMG program 40.Opp
Total - $320,000
Ante W. Hmiburt, AICP
Community Development Director
C&OS
NOTICE FOR PLYMOUTH SUN BAQAR
SEPIUDW 21, 1994 ISSUB
COMMUNITY NOTES SECTION
A pubes hearing notice wea published in the September 14, 1994 issue of the Plymouth
Sun Sailor regarding a public hearing to be held at 7:00 p.m. an September 28, 1994 at
Plymouth City Ball to allow the public to malre reoommendationa as to the use of 1995
anticipated. Community Dralopsnent Block Grant (CDBG) funding. This information
notice is to male the public aware that City stats is also recommending the reailoaticn
of the Heaoepin Technical College 1994 Woation of $61,000 to the City's Home-
owuetship ProgeIn. Please call either Ed Goldsmith at 550-5047 or Milt Dale at 550-
5056 at City Hall for more detailed information.
Cozygun1W7
September 20, 1994
Ed Goldsmith, Supervisor
Plymouth Housing and Redevelopment Authority
3400 Plymouth Boulevard
Plymouth, Minnesota 55442
Dear Mr. Goldsmith:
Community Builders would like to take this opportunity to apply for additional funding from
the Plymouth Community Development Block Grant Program to support the Contract/Purchase
Program. The additional funding would allow the program to serve two Plymouth families in
1995. These homes wiU be occupied by families who would not otherwise be able to purchase
a home. The Contract/Purchase Program will provide them with the necessary training and
assistance to overcome the barriers they face such as credit problems, work histories or other
barriers.
The purpose of the Contract/Purchase Program is to provide access to homeownership for
people who would not otherwise have the opportunity. In June, 1994 the Plymouth Housing
and Redevelopment Authority awarded Community Builders a grant for $4Q000 to assist in the
acquisition and rehabilitation of two homes in Plymouth. Since then Community Builders has
looked at 12 properties. Recently we signed a purchase agreement for one property and have
submitted an application for interim financing to the MHFA Partnership for Affordable
Housing Program MHFA staff has approved the application and it will be brought to their
Board for approval September 22nd. We anticipate closing on the property September 29th.
We have also identified three (3) families who may be eligible buyers for the property and they
are taking the first step at this time by enrolling in the TCF first time home buyers training.
Based on our experience to date, we feel strongly that we will be able to identify, acquire and
rehabilitate the second house in Plymouth by the end of the year. With this in mind we feel
confident in asking for additional funds from the 1995 Plymouth CDBG allocation to expand
the Community Builders Contract/Purchase Program by an additional two homes.
The budget request is for $50,000 (an average of $25,000 per house). The funds will be used to
assist with the acquisition, rehabilitation, administrative costs and closing costs to Community
Builders. The contract buyer will not be assuming more than an $8(1;000 mortgage in
purchasing a house through this program. This is a change from the first request made to
Plymouth and reflects a different funding situation. For the first round of funding we were
anticipating supplementing the Plymouth funds with HOME funds from Hennepin County. The
HOME funds were to cover some of the closing costs and administration. Tbis funding has not
come through and the additional costs must be covered. Attached is a budget for the two
homes as well as a program description for the FatmieMae Lease -Purchase Mortgage Loan
Program, and a description of the steps in the program You already have a copy of the
9 - 71h Avarsie South - Hopldro, Minnesota S&W - (612)W04W3/FWc012)9 *4W0
narrative description of the Community Builders Contract/Purchase Program.
We are prepared to meet with you and will provide any information you request. Thank you
for your consideration.
Sincerely,
BruceE Larson
President
Enclosures
STEP I
STEP II
STEP III
STEP IV
COMMUNITY BUILDERS
CONTRACT -PURCHASE PROGRAM
PROGRAM STEPS
HOUSING DEVELOPMENT OWNERSHIP DEVELOPMENT
Community Builders locates
property in participating community
and proceeds with the acquisition
Community Builders obtains a
construction loan from the MHFA
Partnership for Affordable Housing
and a grant from the HOME
Program
Community Builders acquires
property and undertakes necessary
rehabilitation to meet various
requirements
Upon completion of rehabilitation
work Community Builders arranges
permanent financing through a 30 -
year, fixed rate FannieMae Lease -
Purchase Mortgage Loan
The household is recruited to participate
in the Homebuyers Training Program
The household participates in the
Homebuyers 'raining Program.
A The household is determined to be
eligible for the Lease to Purchase Program
B. The household develops an action plan
describing goals they mist fulfill to ,neet
the terms of their agreement
The household is pre -qualified for a
FannieMae Lease -Purchase Mortgage
Loan
The household enters into a contract for
deed with Community Builders which
includes terms that the tenant may assume
Community Builders first mortgage within
two years providing the household meets
the terms negotiated by the household and
Community Builders
STEP V During the two to three year contract period the household
will participate in the Homeownership Peer Support Training
Program, work to implement the terms of the agreement with
Community Builders and set aside a contribution toward the
downpayment and closing.
S'T'EP NZ The household meets the terms of the agreement and assumes
Community Builders first mortgage with TCF on the property.
The household would pay one-half of the downpayment (3%)
plus one-half the closing costs. The other portion of the
downpayment (plus one-half of the closing costs) would be
paid from grant funds such as the Family Housing Fund.
CONTRACT/PURCHASE PROGRAM
BUDGET
CAPITAL COSTS: PER HOUSE TOTAL PROGRAM SOURCE
ACQUISITION/ 1006000 200,000 MHFA PAH PROGRAM/
REHABRHA77ON PLYMOUTH CDBG
SITE CONTROL 900 1,800 GMMHC
SOFT COSTS 5,000 1%000 PLYMOUTH CDBG
HOLDING COSTS/CONTRACT FOR DEED PERIOD:
TAXES S00/YR 1,600 BUYER
MORT. PAYMENT 6,600/YR 13,200 BUYER
PROPERTY MGMT. 1S0/YR 360 FOUNDATION
REQUIRED RESERVES
FannieMae Requirements 51000 GMMHC
BUYER COSTS:
DOWNPAYMENT 4,000 8.000 BUYER
ASSUMPTION FEE 750 11500 BUYER
30 YEAR MORTGAGE 80,000 80,000 TCF MORTGAGE CO.
OTHER COSTS
HOMEBUYER TRNG - USE THE TCF HOMEBUYER TRAINING PROGRAM
HOMEOWERSHIP SUPPORT & TRAINING SEE ATTACHED BUDGET
ADMINISTRATIVE AND REHAB STAFF COSTS SEE ATTACHED BUDGET
CLTY OF PLYMOUTH ,
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447,
DAT& September 20, 1994
TO: John Swanson, HUD Offioe
FROM: Melt Dale, Hausin f; Spwilaiet
SUBJECT: EXPENDITURE RATE FOR PLYMOUTH'S CDBG PROGRAM AS OF
DRAWS MADE THROUGH AUGUST 31, 1994 COMPARED TO THE 1994
WORK OUT PLAN
PROGRAM ACTTVTTY
ANTICIPATED DRAWDOWN
PERIOD MARCH THRU
AUGUST
ACTUAL DRAWDOWN
PERIOD MARCH THRU
AUGUST
South shove Pnlc 140,000 5 95,854
Fleet Time Homebuyer 103,000 1%.469
community Home phamm 38,200 35,540
Hennsidn Technical CAIIw 25 000 191
Home Imp. Geant/L.o®n 20,000 27,309
Child Cane Aaaietancx 8 000 11443
ERdy Childhood Education 9,364 7.500
pumouth Palk & Rec. 9,000 4.5W
CAmmusity Action Subueban 3,000 90
Plymou& Paelc dt Ren ADA Ipp. 30,000 0
Adminisbation Of Pwoms 15 ,000 22,106
TOTALS 400.5a 5401002
HUD minimum Vol for November 1: 5357,439
menw5036/woda#)
FRON OIIOcR
September 12, 1954
1 _ofIN1
uth
94Q0Boulevard
PlymNo 56447
Door Milt..
09.12.1994 09159 F. 1
FOR4 1"Fin NM 7071 Do
2
9D
Lb
r
ODL Q9
Fftw
s o— o
On boh•If of the Greeter Minneapolis bay Care Association, I hope you will continue to fund
the chllA e e sliding fee program with 426,000 of your Community Development Block Grant
money fw 995.
In 1994, nine Plymouth fomilles have gotten child care substdv through the Plymouth prpgrem.
Current four femulies are being served The five families no onpor being served hew either
moved M Plymouth, no longer qualify for assistance, or have been moved to another
funding eutce.
ere Is 023.217 In your sliding fes account from money allocated for 1994. The
Inding your Plymouth money occurs me famillas move off your Plymouth money onto
ping scurre. We notify the next eligible Plymouth families on Sts waiting Ilei as
indfy Is moved off your funding. However, since these families have been on the
ver oto year, It takes families a while to make arrangements for tralnin , or a Job,
se child care. We give them a month or so for this. Then once a child Ps In a
care shustlon, the provider cannot submit s bill for his/her core until the next
nth. So It can be several months after a parent Is notified that they can have help
jjhild core, before money actually comes out of your Plymouth account. As an
e eligible Plymouth families are being added at this time, but their bills may not
account for a month or so. We may seem overly cautious, but we do not want to
or take, on a family that we would have to remove In several monthe due to leak of
Community Development Block Grant money can be spent over an 16 -month
1h allevieles this problem. It would Whelp us If we could use your 1994 money until
95, when I em assured it will all be spent.
There orp Q8 eligible Plymouth famlliss on the welling list. Continued funding of the sliding fee
pr0ore wwoQuld mrlen that some of these eligible famillss could be served, as well a the four
e lie itoW beinp served, and the five being added.
Plsass bill Laurie Pocsln N you went more Information.
1 willatt. of town on the 28th of September, but someone else from GMDCA will be at your
hoerin to «newer your questions.
Thank ypu for your past support of the program. We hope you will decide to continue funding
of this program. so that more Plymouth families can move toward self-sufflolenOY.
Incersly,
rete jfpMs
mmrrin, it11 Outreach Coordinator
N/eml
ono...
U
T 1
09=21-1993 11:23. 612 339 5997 BESTAF1ANAGM P.03
A M t t I C A N I N S T I T O T 1 0 f A t C H I T t C T S
AIA DN+WWOW A16f
Standard Form of Agreement Between
Owner and Contractor
mum I aar/r if Paip a a
STIPULATED SUM
WITH A w'N7 PRICE
TNI$ DOCUMENT HAS IMPORTANT LEGAL IBNCBS: CONSULTATION W17N
ANA77OXNBY IS ENCOURAGED W177I RESPECT 7V ITS COWPLPYCkN OR MODIFICATION.
Me 1W 8dWW CIAu DWMEW ANY. GWWW ON911 m; 4f do Oalsrajbr G1mrslt INK a aagv a
to Abel AttreAA/Itl by ryhmm. Oe no AW soft Oltrr/t11we1 modWou wdmA 06 dwsomwM a m adrbid
To dwime:l hr tmf ipp a - and etdmtt I by The AtlaMW Gored Co mt om of AmakL
made at of the day of In the yar of
Nineteen Hundred and Hloety-three
6ETVAM the Owner: City of Plymouth Mousing sod Redevelopment Authority
p Owdlaawy 5400 Plymouth Boulevard
Plymouth, Minnesota
and the Contractor:
IMMAW01100q
The F9010CtIs: Plymouth Senior Housing Project
OWWWAIW611 bq Plymouth Avenue and 27th Avenue North
Plymouth. Minnesota
The ArChitCetIs: 8 R W Bloess Architects. Inc.
fAbnrAMnAfnt) 400 Thresher Square Building
708 Third Street South
Mlnnespolie, Minnesota 55415
The Owner and Contractor agree 21 Set fOrth below.
QaeeldM Sol$,191b. 1929.1917.19111.1u910.
m1
961 11161. 1967,1974.1977.010!7 by Ter Amelem humum of AMIE
ofb 17prdom.oMu Maesperiefd n d ur A ,4 orur mwwm"IN1 a wersMtl qu tl
16
mM 1
ampinlaa Iww W ur YnMeO m.rlAlla MII be wbkel ro
Aml 004M1gr AMM • owamFaoNl9Aeroa AGtO1mRr • WISP NOW • Au• • Ofm
TatMOWANea "MCPAaaeAtt7m.17)7NM V Awam.N.el,e'Asoaa7a11.n.C.UM A10149O i
mmmY WieMrle/IrYAeOYM:aY1rW9.wmprMlrwwrrrMlwrmMO raab
09-21-1993 11:23 612 339 5697 BEST&FLANAGMI p,Oq
ARTICLE 1
THE CONTRACT OOCUMEM
General Attached hereto as Exhibit A
TheContran Docummucorallof" AgreeMnIrtionchoormoltheContract
Dn.mnip. Spedficadons. addenda Issued prior to execution of this Agreement. other documenu Uned In this Agreement and
Moth cialo s limued after caecution of this Agreement; thew form the Contract. OW we as fully 2 pan of Ole CAM= a If cached
w this Agreement or repeated herein. The Contract represents the enure and Integrated Wermer between the panks hereto
and suphsasnedrapkxnegutlufons...I. e—oraAratiney "either or oral Manarmmtlond Contract tL
iaconeiatent v t iaii+ a Agse entl[t+letAgi ement shallegovern set octsmenee s
ARTICLE Z
THE WORK OF TMIS CONTRACT
The Contractor their execute the entire Work described in the Contract Documents. eaeepl to the extent specifically Indicated In
the Contract Documents to be the naporulbillry of others. of as Mows:
The Contractor accepts the relationship of trust and confidence established by this
Agreement and covenants with the Owner to cooperate with the Architect and utilize
the Contractor's best skill, effort[ and judgment in furthering the interests of the
owner; to furnish efficient business administration and supervision; to make beet
efforts to furnish at all times an adequate supply of workers and materials; a. to
perform the Work in the beet way and most expeditious and economical manner cots-niatent
with the interests of the Owner. The Owner agrees to excretes beat efforts to enable
the Contractor to perform the Work in the beat way and most expeditious manner by
furnishing and approving in a timely way information required by the Contractor and
taking payments to the Contractor in accordance with requirements of the Contract
Document.
ARTICLE 3
DATE OF COMMENCEMENT AND SUBSTANTIAL COMFt.E M
8.1 The aata of Ott b the date from which the Contract Time of parsarsph 3.2 b meawreo. m10 nowaaR
MMMMSMXMsftlSWASsaz j I wommmmmomeemex®c
empaletl/7bMxw4ab o—.
gesumrtstr 1lslasantxetrstxaailoamwmsmluoalaaraxaurMraljptrwtr
Date of commencement shall be determined by that date upon which Owner delivers a
Notice to Proceed to Contractor, work to commence within seven (7) days of said Notice.
IpasOdjdsmlt t IisOtlyt Ne>Dk
Otreamas sUNIPM18Ks
8.2 The Contractor shall achieve Substantial Completion of the enure Wort not lamer than October 19 1994
amtsm fP f
Substantial Completion shall occur following the issuance of a Certificate of Occupancy
by the City of Plymouth in addition to the Certificate of the Architect required by
General Conditions 8.1.3 and 9.8 .
Subject to adjustments of this Contract Time as pruvkled In the cAmtran Documents. Contractor acknowledges that
awagnmigbom --- lasisaatxma w the date of Substantial Completion to
essential to the Owner's leasing, marketing and development plane. In recognition
that the damage for late Substantial Completion to Owner may be difficult to determine
In the event Substantial Completion has not occurred by October 1, 1994, Contractor
shall pay the Owner liquidated damages in the amount of $ per day for each
day after October 19 1994, until Substantial Completion occurs.
M 0001mlof Ala" • CVM.CONrR&aOR AGRSSN@H • T11021"M SmT"ON • AIAO • 0ISa7
TNS ANea"eAN "NSTRUTR or A"ITSCTa.1739 New YORK AVEME. N.W.. WASHINGTON. D.C.10006 AIDI-1987 Z
WARMA: tessweed plmslsmpalmma vWAN LLL 0aryrlala Nw tea N rimiest Is IqM PMBSW M.
00-21-1883 11:24 812 330 5887 BESTSFLANAOM P.05
OONiI W M
4d The Owns Ad pry a Omaaosr b amen aside ax a Commmm'Y polbsmmm of dr CMms a Ceased boat
Doom
a 1 wales to edM= mid deaAlNmi m peoelded In aa'Cbw
moi Deomoft
U The amen: NO b band epos die 1, dusum If my. ofth as dmclbed le a amens Dommmos a+d me
eek sooglmd by a Osswn
y M MMq r rrwrOrtlusrweMi rerwrMerUyMorrwMl rrer otlY y
rqO /M Ib MY I00 M 1r 11dI f Mr rlr r1Y fed 11rif w r Aftl,/
d.0 Uns prop. W my, pe r hog"
4.4 Contractor guarantees the Contract Bus shall not be exceeded, subject t;)
additions and deductions by Change order as provided in the Contract Docu"nts.
Costs which would cause this Guaranteed I*xlx m Contract gum to be•exceage4 shall
be paid by the Contractor without reimbursement by the Owner.
4.5 Contractor acknowledges that it is satisfied with and accepts the Project site
and its subsurface conditions and materials as proper for performance of the Work
and hereby waives any claim for extra costs of Work caused by site conditions.
4.6 Adjustments to the Guaranteed Maximum Price on account of changes in the Work
may be determined by any of the methods listed In. Subparagraph 7.7.3 of the General
Conditions. If Contractor deems any action by Architect or ower a change in Work,
Contractor shall, prior to proceeding with such Work, notify owner in writing of
such cbengs and request a Change Order. Ii Contractor fails to give such
notification, Contractor waives any claim for reimbursement thereof.
M Omer am • OMMe OD"ReCTOe AemMwlr • TWWIM www • WO •6191
TN1&1N cween*vnaeAMCMM17" nT aArwnw.PW.WANWMVMOWLUNIre A1014W g
wwrsa u d.r rM.wmrwwr.ua e.mey.re.rrwMawMrre.essw
08-21-1983 1124 812 339 5887 SESTBFLfYsNM P.08
Ann" .
I MOM PAVER=
6.1 BnednpenAppuaualslbrFspmerWbMftWIodIWAlddeabPdltCalbsI dCamnosbrFsV-W k Mbydsr
Arddtso, dm Oa4me did nNdte P 0 psymenb an a+msn of the Courser flea 0 dm Colrnam m p clad bdosl tall
ebevNsae In des C num Dommono.
U The pT1od om mea by edl Appdollmnt br ftem- dad be ease a1M10ar mtmdn odkpm dm IMt dgof dm mmd mt
AM=
U ProvIM sat APptldemn br Fsynmm r r-MvN by dls Antilm nos bmr dander ten days prior to the and
s month, dm Ownm dad 1111 paynrst a dm Contmaor nos 100 1110
dm tenth dry of dm following month. Win Appdesslon I Paysr r sesdved by dm
Ardlbea dler she 1lpplladon dm tilted abstve. paysmro dmU be made by dw Ommt trot On don thirty -i Iva
drys A& dm Ardita mmedva the Appdwsmn Por Pop on .
11.4 dseh Appomkm for Faynwm duU be bsmd upon the wheduk of vahma mbn*wd by the Comncmr In sceedarte- wkh
the Contra Ducwrema. The a lmduk of alums dud dmam the aaW Comer Som smatg the "minim ponlonf of she ftO
sndhepmpmg Insichbm w4u*p mdbywchdwe tosubaambm ltsseaurrymdeArddim may tegdn. Thbwhcduk.
unk m oh)rcmd w by the Archhm. duU be emd ss s bmb br revk" the ComrKlw% ApPlkmim br FaymmI.
5.6 Appdamton fnc Paynmm dmd lrrdleale dm perodtsg- of compkdon of ads ponbn of the Wek sad the o4 of she p'm
cove nd by thr ApplloWn br Psymem.
U Wblm w dm pnovl11sna of to Gana Donmunea. dm smomt of ads pnognm dull be conlptod m booty:
6A,1.'WuthupordonoftheCeannSuntproperlydkxsblewoompkmdWake; emnwsedbyamk4yklgdmpen1e+Its0
ofthembrlebydudmof11sewwcamne smxoo m wmuportlanlordle®brkb0/hrseh
of
9 %}P Rn@MW IP renbunsnofaoutodwOsmaofthowMdmelbek.snwunbnalndmdlpumaWbe
bmkrded m pmv", In Wwwadsph 73.7 of d1e General Condhlmn eras dmuSh dm Comm Sum has not IN been sdb and
by Cbeilge onw.
694.= Add dot pmdon of the Comma Sum popOly doable b mM III and tlgldpttmnt dWfWm Old AdWY Mored M dm
sbr fiv oubeequet bmofpi- ion b1 dmmnpleted ctlnamalon (m.1f approved k1 mVmse by the Ow mr, adW* a<or o off ft
OWN a kranktn egreed upon M vrdlkIA krs Mablageof give
peroem ( 3 'xk
6Aa am= the gwpm of prevmus psymmm made by dm Ovnmr. Old
6.OA &Mme sntoirus, if any, br whkh dm Ardmm has Wbhhdd or mdbkd s Ga iftm for Priment m PrwAded in POW
V" 9.3 of dm GOMW Galdkmro.
6.7 The p upum pal 0 smoum demntdemd In secedanee w1h PMs/rspls 3,6 dull be IYnnlmr modlllyd utl I dm Mot"
CkcmnmLOlea:
6.7.1 Add, open k0smtd Compmdm0 of dm Werk, s sum M011aent w &moose dm ted psymenb to ninety-five
pemm( 93 %)n(IhcConosn
dim. Im wd04luom to dm Arddma dot dem Me (m' Work and unlsetded d ma Mrd
6.7.6 Add, N &W cmnpktbn of the WOk b tlmraaller now Wly decoyed through m (00 W ahs CtNmanw. OW MMIOW
smlNsw psysbk 1n seconkme vkh Sul partgep119.10.3 of the General Condtltens.
U dcmtnlis at birMsdetl of retdnage. If sty. dull be O bl)mw:
f'A J 41 _dm M IOI (.Y,tlhl/ a1 11M114 hIM/ 1/94
W /Mf/ 1 MM II IM lb
o.) rp was nesrAr u aaawAw.a
AM Atm • OWNINCeN111WIC l AMmmNT • TWOOM UNION • AMD • 01947
TNeANwuNasTmmePANCIOTS:M97"W"mAvg" I0.W.OArmrarON.o.C.MRS A1014M 4
eatttrttr trdraess Msraesrals rldaas Ye. tsFlalSer stun n r arllsq tr Mess Prwaarrr
69-21-1993 11:25 612 339 5997 SESTdFLANMYW p,e7
grml
PEK /AVMW
w.d pr mmt, e tle she m6e nprls smm et aro corms lump /up ee ruse sg s:e O.rcr m arc Gbnu.m.r r6.. ( q
die Qwis.a hr bees 11 wi meed a dw aNm w rda commm.re esomYlOaw mseo nm..nb mb gWaA • pmsrldd N12.22 d d"Gcmud MlOonanaa
atadbpdeed
m sorb" odrer rent. wihtds neeueu9r
arrNetistp ymmt:odMa Cmemmerasr.seemsaeebantaxlrmdpgmmldsdlemm.dpa
dee Oars see mem dim 90 detw dm die trewn.e a<dr. Ardtloestiy and twoks a Ibr Feteree, seeeeelMoss
3) Contractor delivers all documents required under General condition 9.10.2
including a complete release of all liens arising out of We Agreeaelstt
7.1 Whore tekrema b code to dw *4= + m. pmstbton of" Genmd Condmom or enol- Commas Oommmm, dee ed•
rams #dims m dun psartdon a ammdmd or awkmemed by odmm prorblosa of dse Comma Dommmma.
7.g Fgmaxe due and ms I du Cmw.ee da l bar bm - pan dr: dam peyaea.s k due a dee mss cured baba. cr m
she doome I F,, a die hgd ram pn:rd q oom dw m Wore a dr pbim wi mm dim A -1mes b bared
Interest shall be at the rate of seven percent (72) per apaua.
RR+vilrwr derrea W rlewsrnqsrra#Awur>'.rrr Aro.ranww/reararwromdrUnrrarw.rtfrarrrewntrr
so UPtiilrloee.awsur rwprw srd vw wwsprj 0 evnreerYMaerrrr
7.8 WIN pearltlosa:
See Attached Exhibit B.
AMME e
Tm W WgOElO
0:1 The Camn.m my be temWsmd by die Omer or she 0mwww r pmgded 1n Ank1e 14 of ft Gmsmd Cerdmbro.
N The Wak my be eurpmdd by dw Ouna w proadmd b Mede 11 of she Gm:mel QwAW e.
At.00.U pr AM• OWWRDCCWNWTO.11atmemR • TOWN Farren • 1w• • a1Nr
a&XDKWsetmn.ori CNMW IT"mMrYMAVOKKV..rum TON.s.c.moom .A/01-iNf d
lremm.l0: uiswiu ee /belKmAq ekwee as MM/m re• see r waFa r rM maeewern.
09-21-1993 11:25 612 339 5697 09STEFLANAMW P.08
ANTNZ"
ImLq 11AT10M OR C XjTjj CT OOC11M-i
0.1 71111 Cmum Dammom Qoepl bI Modk amM Um110.d w cowA oo of Od9 Ar911eeal. = amffxm d M O *"&-
0.1.1 71111A$0111M b 1111/ aNINCIM 911111d11d lbno atA0leeem16s9911m 09Iea.Md Oolmopla./W Ooalnlau Ato1,1967
smkft as mom ded.
7f111-7uppa ot ler Cond
broC
dtho c nn m lame
mdfdwc IN CmrN In O .
A201. 1987 Emlo4
o011dsaY M* PON
MA The 6pnillouma m IhMe aem11i s m 11111 walm M11mo da11d win 111bpamogo 9.1.5. aid at M (clam;
Imew low or vftvwomw M or WIN o m mum omow m an AMMMM.) .
6ee0m 7rik Pap11
Am 000911oR AIM • O11,111111a010"Mcma AGININU r • TWILM arrant • AIAA • elm?
TM MMICAMnamanOFA11CINTIOM 1755.XM YM AVEJUL M.S.. VAUNWMK D.C111eol' A101•1M7 0
9m911m11i m11111N1A 11 pr111Mp1 dOYlw 11/` 11a11r111wM mtl b ap11a b 11N
e
09-21-1983 11:28 612 338 5897 BESTSFLAMAGM P.08
IJ The Dnmiw Mee it", snd am dated WOeM a dlasms due Y drown ldeo:
mm17Ah1 r7 miAAl A+r o rdr• r.. e A7rsr r ss npNrNe)
fheabv TWO Ossa
MA The Kkkn h. if ant. am as fu1h1771:
NEED" Dow was-
P.mbibit 8 2me as this Agreement 1
kOkM Of tlddelda nb t M NMM Mquhenwlm are nm pore of the Cww= Dmittivesm unless dw Ill Il a ngdnmwm am
Wo enumeymed In this Arddr 9.
Am O R NMI 0OWNU40NTRACT0a AOatWmQ • TWWTN.ROMM • AIAA • ONa7
TNaA1mmC-ANlM1TITMOTAWffM7f.17)7N107OaNAYm1Ue.NX. .ANIVINIM.Ot.laom A101 -INT 7
lrmlmlo me...rrrpl.re.r.rrrew.«w 1••wr.tr a.Iq+r.e.w..
09-21-1993 11:26 612 339 5697 6ESTEFLAPOOMt P.16
9.1.1 Odur doatstarR.o syr. eI S put W ft Cm/ttea Doatmmp me a Inlem
perr~iwr iNWAVMrrR rM Rr r7br irl tYl ri rrs9rWt ri/
rrbm wmm. ftwm rMArheMrayprr roY/rryMrO+Ite/YorYJ
7hb Areaeem b t Yeo m of Orc my etc yaw ilru wlbee ebane and b atmad N a lost thea tw10 l eopin of which
ateboobo bb-emwdwComtiam,arcodwArddimformelndwednh1 1 11maftheComm,mnlaw nhgswlatothe
Owns.
COM'NACfOR
s8hestt www owe m1 ... (n+nhte! www wwtt mly
t . h CAUTION: You should sign en .o ftlnml -AIA doainant whish hes this coullon pelnted In rod.
An oA01nd assures OW ohan flee will not be obscured as nay occur when documenla we norodumd.
m eemmwrr AM - Ow11LVCONre•LTae weesatotr - TWILM eernost - MO - Dim
TM mmwm mirrmnaAWAMICe.t+ssNnVMSVa MIm.w•NmtaMOWL mob A101.1p7 •
emtetettr ueeerhree preeteNr.hthhhu ua meNMht Yee rhe tr wepet r rpl peerMw
09-21-1993 11:26 612 339 5697 BEST9FLANAGM P.11
EMINIT B
MISCELLANEOUS POWISIOIS
7.3 Materials and equipment not Incorporated in the Nork shall be delivered and
suitably stored at the Project site only. Contractor shall use due care in storing
materiels and equipment wh le on site.
7.4 As required under General Condition Article 11. Contractor, at its expense,
shall obtain and at all times during the performance of the Mork maintain a
performance bond and a labor and material payment bond, each in fora and substance
satisfactory to the Owner. lncluding, but not limited to. the selection of the
suretyissuing such bonds. All such bonds shall new the Owner and Trustee as
benefciary/obligee and shalt be in the amount of the Construction Sum. All
refunds. It any. from any such premiums shall accrue to Contractor.
7.5 Contractor has reviewed the Plans and Specifications and acknowledges that
they are adequate for pricing and performance of the Work. Contractor has visited
and inspected the site of the Nork and acknowledges that 1t is proper, for the Nork
and that no further tests or examinations are required for pricing or performance
of the Work.
7.6 Contractor shall provide insurance coverage according to the terms of
General Conditions Article 11. All such insurance shall include the interests of
Owner and Trustee as insureds. by endorsement to each such policy. Prior to
commencement of the Work. Contractor shall provide Certificates of Insurance
evidencing such coverage and copies of all such policies including endorsements and
riders thereto. Unless othervist provided. all property insurance purchased
hereunder shalt have a deductible limit of $2.500.00.
7.7 Contractor shall, if required b any Trustee or party representing any
Trustee or investor investing in the Project. enter into an agreement acknowledging
the right of said Trustee or Investor to have this agreement assigned to it in the
event of default as defined hereunder or under the bond or other financing
documents.
7.6 The Project shalt be open to inspection by Owner at all times.
7.9 The Contractor shall keep full and detailed accounts and exercise such
controls as mer be necessary for proper financial management under this Contract:
the accounting and control systems shalt be satisfactory to the Owner. The Owner
and the Owner's accountants shall be afforded access to the Contractor's records,
books. correspondence, instructions. drawings. receipts. subcontracts, purchase
orders. vouchers. memoranda and other data relating to this Contract, and the
Contractor shall preserve these for a period of three years after final payment, or
for such longer period as say be required by law.
7.10 In each Application for Pent. Contractor shall certify that such request
for payment represents a just estimate of cost reimbursable to Contractor and shall
also certify as follows: •At the date of this Application all bills and costs for
labor and material with respect to the Nork covered hereby for which payment is
requested have been paid or aro included in the amount requested in the current
application. As of the date of this Application no mechanic's liens for labor or
material have been filed or threatened against the propefty of the Project and
there is no basis upon which such liens could be filed. Mechanic's lien waivers
from all subcontractors and suppliers have been obtained in such form as to
constitute an effective waiver of any mechanic's lien under the laws of the State
of Minnesota.•
9m c
SEM BY: 8-17-93 : 16:36 : WALKER NE'1M I ST- 612 .550-5060:9 2/ 3
3. When required by changes in City or HRA regulations.
C Tenants are to be notified in writing of any change in rent resulting from a rent
review.
D. An increase in rent requires a 30 day written notice to the tenam.
E A decrease is efftchn on the nest Rent payment.
F. if tenant misreprpentations at the time of admisskm annual nx=mfnatkM or reset
review caused a family to pay s lover rent than called for, such tenant will be
required to pay the differences between the rent paid and what should have been
paid. Any attempt by the tenant to wfllf ft defraud the Chy or HRA will result in
an irmadgation and disposition as needed.
S. VERIFICATION OF APPLCATiON OF APMCANrS STATEMENTS AND
INCOME
A. Applicants shall be required to furnish proof of their statements when required by
the hoeing manger to reasonably assure accuracy.
B. Ceftification by applicants will normally be considered sufficient verification of family
composition and residence. Certification is provided by the applicant's signature on
the application for a dwelling. Certification by signing the application for continued
occupancy will be considered sufliclent vecffication of family composition at
reexamination.
C All earned income span be verified at the time of admission or annual feesamination
through employes W-2 harms, check stub or other means to assure accuracy. Asset
shall be verified by savings account pamboub and other photostatic or carbon copies
of documents in the applicenth possession which substantiate his statements. (United
States Treasury checks will not be photocopied).
D. Unearned iaootnes IM be verified by viewing cheela, certificates of award or other
means to assure accuracy.
L All determinations Shan be t* documented in flee ilia.
F. A signed statement free the Relocation Oflieer of the displedng governmental
agency will be required as proof that an applicant. has been, if claimed or b to be
displaced by public action.
V#"M" am 10
SINT BY: 8-17-93 : 16:37 : WALXElt ttfl MIST- 612-5505060:9 3/.3
DRAFT'
G. The following statements will also be verified and documented in the tenant isle:
1. Age of family members and Social Security numbers.
2. Displacement, handicap, diselsift Veteran or serviceman status when they are
a factor in determining eltgilohty.
For persona who claim disabiilty but who are not recipients of benefits under
Section 223 of the Social Security Act or Section 102(b)i of the Development
Disabilities Services and Fsdlides Gmsttucrion Amendment of IVA a
Doctor's Certification as to the degree and pole length of such dbabWtyshallberequired. Tha receipt of veterans' benefits for disabi8ly, either
service -incurred or othetwise„ does not automatically establish eligibility bydisability.
3. Non -economic sebetion criterb.wben information provides the boob for tenial
of eligibility based on the past conduct of the applicant or members of his or
ba family. (see .part II:D.3. • eligibility requirements.)
6. OCCUPANCY STANDARDS
A. In deciding the unit size, the housing manager will determine the appropriate unit of
site by applying the follnwing criteria:
1. Single applicants would have their choice of one bedroom units, as available.
2. Married applicants would have their choice of one or two bedroom(s) units,
as available.
3. Unrelated adults and persons of the opposite on (except apouom) may occupyseparatebedroom.
7. MLSRBN7'ATiON
The applicants are to be notified is wridng of any mbreprt senmtlom or Dene violations
revealed through the annual reexamination or other occurrences and tury other coram"
action required by the Plymouth Housing and Redevelopment Audwity.
L RRVIRW AND AMzNDME f OF POUCZS
The foregoing policies are subject to review and amendment by the Comutbsionees of the
Plymouth Hou ing and Redevelopment Authority from bate to thane.
4v r "M 11
1 '4
R- aha orae.
IM MOM x.Num une
ply =^ MNsew+-3M
0121
September 20, 1993
n1e015 MCI IBM
CRY of Plymouth
3400 Pymouth Avenue
Plymouth, Minnesota 55447
Attention: MIR Dale, Planning Department
Request to Submit a Proposal:
Proposal for funding a training os dw for dislocated workers,
unemployed and underemployed, and small businesses who need
training assistance.
Conew) ennepinojchnical lM hwning Services sean roltCustomizedorgadMnstatheCitytoConsidertheuof
Community Development Block Grant (CDBG) montes and/or other funds
available to provide funding of a training center to be IF, cwte'in
Plymouth, ldnnesote. This training center would provide training for
dislocated viol re to re-enter the work force, for unemployed or
underemployed persons to qualify for Jobs, and to act as a service to
small and medium size businesses in the area. Hennepin Technical
College Is Initiating this effort. but will collaborate with Job Training
Partnership Act (DTPA), Hennepin County Training and Employment
Aseistancre, and possibly other agences.
Focus) The focus of the center will Initially be computer training In a
fplreoxiibele schedule lab offering a wide variety of programs for won!
and deek top publishing. ThelabscouldalproviderovideettrainingofGustoprogramssenre the needs of
small businesses.
Space) Approximately 7,000 - 9,000 square feet of space will be needed to
provide 2 computer labs and the necessary classroom space for
lectures and other types of training, as well as ataH offkxrs for
counseling, a Small Business Development Center (SEDC) office,
and a receptionist.
Leased Space) Space for the training center would be leased in existing facilities
somewhere in Plymouth. Hennepin Technicral College would act as
lessee. but would soudt rent subsidies from several other agencies such
as Hennepin County and the Jobs Training Corps, the City of Plymouth,
other cities, government agencies, and private foundations and sources.
n1e015 MCI IBM
City of Plymouth
Page 2
September 20. 1998
fibs, of Funds) CDSO funds would be used to do lease hold improvements and
reconstruction of facilities. (See section 607.208 of the guids for use of
CDSO funds.) Improvement costs are estimated at $150,000.
Need) The need for such a training center can be supported with the fMWng
statistics, and information.
1. In the Cky -tit Plymouth there were appro3drodey 1.000
displaced workers and over 2.000 unemployed In the last
year.
2. Hennepin County has voiced a need for such a location as a
training center for displaced workers and addMbnally win
allow the use of unemployment assistance funds for tuition.
Hennepin County may al6o consider a rent subsidy.
3. Additional evidenceests
receivedofneed
is the mountl number of
othersnTechnicalCollegeand
forcustomiz trrWntng ofHenemployees pwticulariy In the area of
computer training. it is currently estimated that over 1/2 of the
work force will need additional training to perform their
current job before the year 2000.
Summary) A training center serving the needs of dislocated workers. unemployed
and underemployed persons, and providing local small businesses with
custom , training opportunities would be an appropriate community
e ornwo development acNWh for the use of CID funds. Hennepin
Technkwl College has recognized leadership in the mansgement and
delivery of training for adult learners and in small business development
training. Hennepin County Jobs and Training Corp and the Vocational
Rehabilitation Department have voiced a desire for location of such a
center in the Plymouth area.
We ask that the City ofPGlouth consider this request to submit a
proposal for a $150.000 funding allocation through CDSO or other
appropriate funds. Thank you.
61 rely
AJordi'n
Coordinator
Customized Training Services
JJ/ed
September 2, 1993
Kim Bergman, Mayor
Council Members
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 33447
Dear Mayor Bergman.:
INTERFAITH OUTRFACH
COMMUNITY PARTNERS
Phy M UnWOR k Nrip Ary le"
Thanks so much for your careful review and response to our
questions relative to the purchase of the Harbor Lane complex
and its impact on low income and Section 8 renters.
hanks too for your invitation to the August 24 Council work
sysu:.on to further review this 1asue and to share our mutual
concern about housing for low and moderate income families in
Plymouth.
We would like to stay in conversation with you around the
goal of preserving and developing mora affordable housing and
we take heart from your commitment and from the growing will
of our community residents for finding solution . We look
forward to working with you.
Thank you again so much for all your help.
Since/r'ely,
C5e
LaDonna Hoy 6
Executive Director
LH:JIm
cc: !tilt Dale
Daniel Nelson
Mitch Rotenberg
110 Grand Avenue &with. Wayzata. Minnewpa 3.5,391.199- 47.4.2436
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PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
RESOLUTION N0.
RESOLUTION AUTHORIZING THE ISSUANCE OF THE PLYMOUTH MOUSING AND
REDEVELOPMENT AUTHORITY GOVERNMENTAL HOUSING PROJECT BONDS (SENIOR
APARTMENTS PROOECT). SERIES 1993, IN THE AGGREGATE PRINCIPAL AMOUNT
NOT EXCEEDING $6.000.000 AND APPROVING AND AUTHORIZING THE EXECUTION
OF VARIOUS DOWIENTS IN CONNECTION THERENITH
BE IT RESOLVED by the Board of Commissioners of the Housing and
Redevelopment Authority in and for the City of Plymouth. Minnesota as follows:
1. The Housing and Redevelopment Authority in and for the City of
Plymouth. a public body corporate and politic organized under the laws of the
State of Minnesota (the "Issuer") in accordance with Minnesota Statutes.
Section 469.0171 has adopted a financing program (the "Program") for a housing
development project pursuant to which it proposes to issue its bonds to
finance the acquisition and construction of a multifamily rental housing
facility to be located 1n the City of Plymouth. Minnesota (the "Project")
which is to be owned and operated by the Issuer as rental housing for low and
moderate income senior persons. The bonds will be issued pursuant to an
Indenture of Trust by and between the Issuer and the City of Plymouth (the
City of Plymouth and its successors and assigns forever, as trustee under the
Indenture. is hereinafter referred to as the "Trustee"), dated as of
October 1. 1993 (the "Indenture"). The Series 1993 Bonds (as defined below)
will be secured by the full faith and credit of the City of Plymouth (the
City"), which is pledged to the payment of the Serie: 1993 Bonds.
2. The Issuer has determined that it is in the best interests of the
City of Plymouth and its public health and welfare that it issue its
Governmental Housing Project Bonds (Senior Apartments Project), Series 1993
the "Series 1993 Bonds") in the aggregate principal amount not exceeding
6.000.000 to finance the acquisition and construction of the Project and
certain other costs provided for in the Indenture.
3. The following documents (including the exhibits referred to therein)
have been submitted to the Issuer for approval:
a. the Indenture providing for the issuance of the Series 1993
Bonds, prescribing the form thereof, and pledging to the payment of the
Series 1993 Bonds the full faith and credit of the City, and certain
revenues and supplemental revenues described therein; and
3. the Combination Mortgage, Security Agreement and Fixture
Financing Statement, dated as of October 1, 1993 (the "Mortgage").
Pursuant to the Mortgage, the Issuer grants to the Trustee for the
benefit of the owners of the Series 1993 Bonds after the Conversion Date
as defined in the Indenture) a first mortgage lien against the Project.
to secure the payment of principal of and interest on the Series 1993
Bonds; and
c. an Arbitrage Compliance Agreement dated as of October 1. 1993.
among the Issuer. the Trustee and Springsted Incorporated as rebate
analyst (the "Rebate Analyst") (the "Arbitrage Compliance Agreement")
2-
providing for the Rebate Analyst from time to time to slake certain
calculations as to amounts required to be rebated to the United States
pursuant to Section 148 of the Internal Revenue Code of 1986. as amended.
d. a Construction Contract, dated as of October 1. 1993 between
the Issuer and Frans & Sons. Inc. (the "General Contractor") (the
Construction Contract") providing for the construction of the Project.
The agreements described and referred to in paragraphs (a) through (d)
above. shall hereinafter sometimes be referred to collectively as the
Agreements".
4. It is hereby found, determined and declared that:
a. The issuance of the Series 1993 Bonds and the acquisition and
construction of the Project is in the best interests of the public
health. safety and welfare of the City of Plymouth and is in accordance
with the purposes and the procedures of Minnesota Statutes, Sections
469.001 to 469.047 (the "Act"); and
b. The purpose of undertaking the Project and the issuance of the
Series 1993 Bonds is, and the effect thereof will be. to promote the
public welfare by providing multifamily rental housing for low and
moderate income senior persons at rents not otherwise available to such
persons; and
3-
c. Both the Issuer and the City have held public hearings
regarding the issuance of the Series 1993 Bondi i; accordance with
Minnesota Statutes, Section 469.034, Subd. 2. The dates of such public
hearings were July 20. 1993 and July 19. 1993. respectively. which dates
are at least 15 days. and not more than 120 days, before the date on
which the Series 1993 Bonds will be issued; and
d. The Revenues and Special Benefit Taxes (as such term! are
defined in the Indenture) pledged to. the payment of all the Series 1993
Bonds wilt equal or exceed 1101 of the -principal and interest due on the
Series 1993 Bonds in each year; and
e. The Project constitutes a qualified housing development project
within the meaning of Minnesota Statutes, Section 469.034, Subd. 2(e). in
that it constitutes a housing development project providing housing for
the elderly; and
f. The implementation of the Project, and the issuance and sale of
the Series 1993 Bonds by the Issuer. the execution and delivery of the
Agreements, and the performance of all covenants and agreements of the
Issuer contained in the Agreements and of all other acts and things
required under the Constitution and Laws of the State of Minnesota to
make the Agreements and the Series 1993 Bonds valid and binding
obligations of the Issuer and general obligations of the City in
accordance with their terms. are authorized by the Act; and
M11
g. The implementation of the Project for the purposes and in the
manner contemplated by the Agreements conforms or will conform to all
pertinent statutes. regulations and ordinances of the State of Minnesota
the City and the Issuer; and
h. It is desirable that the Series 1993 Bonds in the principal
amount not exceeding $6.000.000 be issued by the Issuer. on the terms set
forth in the Indenture with maturities and interest rates set forth i.n
the Indenture; and
1. The payments required or provided for by the Indenture are
intended to produce income and revenues sufficient to provide for the
payment when due of principal of. and interest on. the Series 1993 Bonds;
and
J. Pursuant to the provisions of the Act. and as provided in the
Indenture. the Series 1993 Bonds are secured solely from the pledged
Revenues. Special Benefit Taxes and coffer sources described therein.
including the full faith and credit of the City.
S. The Agreements. in substantially the forms on file with the Issuer
on the date hereof, are hereby approved. Such of the documents as require the
execution of the Issuer are hereby authorized and directed to be executed and
delivered in the name and on behalf of the Issuer by its Chair and Executive
Director upon execution thereof by the other parties thereto. upon final
approval of the form thereof by the Chair and the Executive Director. The
5-
Series 1993 Bonds and the Agreements shall be executed and delivered as
provided therein. Copies of all the documents necessary for the consummation
of the transactions described herein and in the Agreements shalt be delivered.
filed and recorded as provided herein and in the Agreements.
6. The form and terms of the Agreements may be varied prior to
execution and delivery by the parties thereto. provided that any such variance
shall not be. in the opinion of the Chair and the Executiia Director,
materially adverse to the interests of the Issuer. The execution and delivery
of the Agreements as provided in this Section 6 shall be conclusive evidence
of the determination that any such variance was not materially adverse to the
interests of the Issuer.
7. There shall be issued forthwith the Plymouth Housing and
Redevelopment Authority. Governmental Housing Project Bonds (Senior Apartments
Project), Series 1.993. in a principal amount not exceeding $6.000.000
substantially in the form set forth in the Indenture and this resolution. the
terms of which are for this purpose incorporated in this resolution and mode a
part hereof as if fully set forth herein. The Series 1993 Bonds shall —
dated as specified in the Indenture and shall mature on the dates (soo.. .o
redemption on such earlier dates as provided in the Indenture). bear interest
and be payable at the rates, all determined as set forth in the Indenture and
this resolution.
B. The Issuer pledges to the payment of principal of and interest on
the Series 1993 Bonds the general obligation of the City. in accordance with
the provisions of Minnesota Statutes. Section 469.034. Subd. 2.
6-
9. All actions of the members, employees and staff of the Issuer
heretofore taken in furtherance of the Project and issuance of the Series 1993
Bonds are hereby approved. ratified and confirmed.
10. The Issuer hereby finds. determines and declares, in accordance with
Minnesota Statutes. Section 469.015. Subd. 4, that the Project is located on a
parcel of land which was acquired by the Issuer only for development purposes.
and that elimination of the public bidding requirements is necessary in order
for the Project to be economical and feasible.
11. The sale of the Series 1993 Bonds to the City at the price of par.
plus accrued interest. if any. is hereby approved. and the Series 1993 Bonds
are hereby directed to be sold to the City. The Chair and Executive Dire;:tor
of the Issuer are hereby authorized and directed to prepare and execute by
manual or facsimile signature the Series 1993 Bonds as described in the
Indenture and to deliver them to the Trustee for authentication. together with
a.certified copy of this resolution. and the other documents required by the
Indenture.
12. The Chair. Secretary, Executive Director and other officers of the
Issuer are authorized and directed to prepare and furnish when the Series 1993
Bonds are issued. certified copies of all proceedings and records of the
Issuer relating to the Bonds and such other affidavits and certificates
including but not limited to those required by bond counsel) as may be
required to show the facts relating to the legality. tax exemption and
marketability of the Series 1993 Bonds as such facts appear from the books and
7-
records in said officer's custody and control or as otherwise known to them;
and all such certified copies. certificates and affidavits. including any
heretofore furnished. shall constitute representations of the Issuer as to the
truth of all statements made by the Issuer and contained therein.
13. In the event any of the officers of the Issuer authorized to execute
documents on behalf of the Issuer under this resolution shall for any reason
be unable to do so, any membar of the Board of Commissioners of the Issuer. or
any other ofticer of the Issuer. is hereby directed and authorized to do so on
behalf of the Issuer. with the same effect as if executed by the officer
authorized to do so in this resolution.
Adopted this 21st day of September. 1993.
7061P
Chair
8-
STATE OF IOTA )
COUNTY OF MINIM ) SS.
The =&rWgmd, bft the duly *WUW end ap dMd Emotive Director of the Plymouth
BMWs and Robvelopmail Authority of the City of Plymouth, MIMMM, cwdfm that I
compared the foregoing rMbdion adopted at a meeting of the Plymouth Soueiog and
iiede<elopmeat Authority on Sepandw 21, 1993, with the origiod thereof on fib in my
office, and the am is a corroct transcription thereof.
7MWM my hand officially as much Executive Director and the Corporate ad of the
P,y!;ronth Housing and Redevelopmoot Authority this 30th day of Sepambar, 1993.
Am W. Huribort, Executive Director
b•
MB o
C1TY OF PLYMOtTm
IM PLYMOUTH BOUXXVARD, PLYMOUTHO MN.~
DAT& September 20, 1994 for Housing and Redevelopment Authority
Meeting of September 28, 1994
TO.- Anne W. Hur bust, Executive Director
iFRON Edward J. Goldsmith, HRA Supervisor
BUBJB+CT: 1994 and 1995 Operating Budgets for Plymouth Towne Square
Plymouth Towne Square will be rmdy for occupancy as of October 21, 1994. The
resident staff will be moving tato the building beginning on that date and the fust
residents will begin moving In on Monday, October 24, 1994. A ribbon acting
ceremony has been tentatively scheduled for 9:00 am on the 24th.
I have reviewed the budgets originally submitted by Waller Mss. Inc. for the
operation of the property for Octaber through December of 1994 and all of 1995.
After cis with Larry Jacobson of the City's Finance Department and Doona
FWta of walloer Management, the attached 1994 and 1995 operating badgers are ready
for review and approval by the HRA Board in accordance aim Section 7.03 of the
Property Management Agreement for Piymouth Towne Square.
The deficit indicated in the 1994 operating budget is in accords= with the initial
operating deficit in the development budget. The deficit will be financed from
proceeds of the bonds sold for the development. The expenditures indicated in both the
1994 and 1995 budgets are reasonable and necessary for the operation of this
dridopment and consistent wild the Board and City Council approved HRA budgets. I
recommend that the Board approve the attached 1994 and 1995 operating budgets for
Plymouth Towne Square.
auschment
610106
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PLYMOUTH TOWNE SQUARE
BUDGET ASSUMPTIONS FOR
PROPOSED BUDGET FVE IMM
Rent, Resident and Subsidy - Maximum rents for 99 units broken down as 19-2BR2BA at
740/month, 20.2BR1BA at $690/month, 7 -large IBRIBA at $635, 53-1BR1BA at $385, is
63,310 per month. Net rent of $70,226 reflects net revenue for resident rent and subsidy
payment for FYE 1994. October reflects rents for 11 days. We anticipate 30% of the building
will be occupied by the end of October, 45% by November and 50% by December. We also
anticipate a 5% cancellation rate of the current reserved apartment due to applicants changing
their minds about moving and homes not sold within policy timeline.
Resident Rent represents the resident's payment portion and is approximately 68% of
total rents. The percentage is based on projected resident rent income certification
figures.
Subsidy Payment represents the City of Plymouth portion of the total rent and is
approximately 32% of total rents. The percentage is based on proposed resident rent
income certification figures.
Caretaker Apartments - reflects cost of one 1BR1BA ($585/month) and one 2BR1BA
690/month) apartment allocated for the part-time caretaker and full-time caretaker who live
on-site in exchange for the respective apartments.
Garep Rental -reflects anticipated rental of garage stalls that rent for $25/month. We
anticipate 30% of the stalls will be occupied by the end of October, 45% by November and 50%
by December. One garage stall is included in each caretaker's salary package.
Beauty Shop Rental - The Beauty Shop is rented by an outside vendor to provide services to
the residents. Beauty Shop revenue is $100/mouth.
Guest Room Rental -reflects guest bedroom rental estimated reserved for 3 days/month for
November and 4 days/month for December. The rate charged for the guest room is $35/day.
Laundry - line reflects $5/unit/month. The assumption is that the cost will be .50 per load for
washing and .50 per load for drying.
Miscellaneous - The outdoor parking lot will have 22 electrical plug-in units for car heaters.
The base rental is $15/mouth. We anticipate 3 rentals in November and 5 rentals in December.
Inweatment Income - reflects interest income from security deposits invested in a 'pass -book" -
type savings account, which will earn annual interest of 3%. Weighted avenge, every occupied
unit will pay a security deposit of $250.
CMTAWFNMU vw
Mon
AC17VI77ES AND RESIDENT SERVICES EXPENSES
Resident Programs & Seminars - reflects cost of wellness and safety classes presented to the
residents once per month through Walker Community Services, entertainment, demonstrations
and transportation rental for special events. December reflects entertainment for Resident
Holiday Party.
Supplies - General - reflects cost of decorations, movies, games, food and supplies. During the
first three months of operation there are a number of scheduled events for .the resident to
attend which will allow them to get to know their neighbors in the building. December also
reflects management's contribution for food to the Resident Holiday Party.
Miseelhmeous - reflects resident appreciation and a one-time cost to purchase Holiday
ifecorations, tree ornaments, etc.
Salary - Housekeeping - reflects cash salary for the caretakers. During the first three weeks of
operating, the full-time (FT) caretaker couple and the part-time (PT) caretaker will be working
40 hours/week. For each of the FT caretakers, the first 20 hours are at 3.73/hour, the second 20
hours are at $8.00 hour ($8.00 hoar equals total compensation of salary package which includes
apartment, Sarage stall and allowance). For the PT caretaker, the first 20 hours/week go
towards the apartment. The second 20 hours/week will be a cash salary at $6.00 hour ($6.00
hour equals total compensation of salary package which includes apartment, garage stall and
allowance). Based on the volume of move-in's anticipated in the first three weeks of opening,
the additional hours are needed to ensure a smooth transition for the residents.
The full-time caretaker lives on-site and receives a 2BRIBA apartment as part of their
compensation. The part-time caretaker/housekeeper will also live on-site in a IBRIBA
apartment. Both positions receive a Rent Allowance, Caretaker Allowance and Benefits.
Benefits - Housekeeping -Equal to 24% of the cash salary.
Purchased Services - Housekeeping - Housekeeping schedules are implemented to maintain the
building in the best condition as possible. Budget reflects the cost of professional cleaning of
the hallways and lobby after move -ins. Operating Budget FYEIZ194 does not include: annual
window washing, annual furniture and drape cleaning, and professional carpet cleaning of
common areas and hallways.
Repairs & Maintenance - Cost involved to cover minor repairs G vacuums, extractor, electric
brooms, etc. We assume items purchased for project will be covered by manufacturer's
warranty the first three months of operations.
Supplies - General - Cost associated with purchasing items such as toilet paper, paper towels for
cleaning and dispensers, trash bags for all of the departments, fresheners, cloths for cleaning,
disinfectant for bathrooms, etc.
CO&TAlM PAUUMM
PLANT OPERATIONS AND MAINTENANCE EXPENSES
Slarles - Maintenance - The maintenance person is scheduled for 40 hours/week for October,
November and December. Beginning January, the hours for this position will be reduced to 20
hours/week. The starting salary will be $9.00 per hour. This person will not live on-site.
Benefits - Maintenance - Equal to 24% of the Salaries - Maintenance (75000).
Apartment Rehabilitation - Cost associated with the move -ins and move -outs of residents. We
anticipate no move -outs in the first three months of operation.
Caretaker Allowisnees - Amounts to $25 per month for each telephone, for two Caretakers that
We on-site, the total is $50/month.
Purchased Services - Building and Grounds - includes expenditures for. Emergency call
monitoring services, pager service, Pest control, snow removal, elevator service and back-up
building emergency call contract with Walker Methodist Health Center (WMHC). Operating
Budget FYE1994 does not include: fire extinguisher inspections, fire system annual inspection,
HVAC inspection and seasonal service, paved surface service, lawn care.
Repairs and Maintenance - includes: painting, electrical, plumbing, appliances, snow blower,
security system, fire alarm, emergency call monitors, security entry phone, security door, HVAC
system, locks and keys, windows and screens, carpentry, etc. We assume items purchased for
project will be covered by manufacturer's warranty the first three months of operations.
Supplies - General - includes: light bulbs, plumbing, electrical, tools, filters, miscellaneous, etc.
Trash Removal - reflects additional costs during the first three months of operations due to
clean-up and move -ins. We anticipate at least two pick-ups per week in the first three months
of operations due to clean-up and move -ins with daily pick-ups the first two weeks of opening.
Miscellaneous - reflects the cost of false fire alarms, charged by the City, which can occur
during the first three months of operation. Also included is additional monies for contracted
personnel who will be used during the first three weeks of opening to assists in coordinating
and monitoring move -ins.
Fdeckleal - Budgeted amounts reflect a combination of the rates calculated by project engineer
and historical data of a similar -sized rental retirement community offering comparable services.
Gas/Oil - Budgeted amounts reflect a cr nbination of the rates calculated by project engineer
and historical data of a similar -sized rental retirement community offering comparable services.
Water and Sewer - Budgeted amounts redect a combination of the rates calculated by project
engineer and historical data of a similar -sized cental retirement community offering comparable
services.
CMT^WPIPAUUWN
aim 3
PROPERTY AND RELATED EXPENSES
Insurance - General - based on estimates provided by vendor.
Interest Bonds - per schedule dated 10-01.93 (prepared M48-94).
Shelter Bent - in lieu of not being required to pay annual property taxes, the project will be
required to pay annually, an amount equal to S% of the Resident Rent less utilities and trash
removal, for the prior year.
GENERAL AND ADMINIS SAME EXPENSES
S darles - Manger - reflects manager at $13.00 per hour on a 40 -hour work week. The
manager will not live on-site.
Salaries - Administrative Others - reflects a salary of $7.00 per hour for 40 hours per week for
October and November. The Administrative Assistant will be reduced to 23 hours per week
thereafter beginning in December. The Administrative Assistant will not live on-site.
Benefits - Administrative - equal to 24% of the Manager's Salary (8000) and Administrative
Assistant's salary (80010).
Advertising - Personnel - reflects the cost of advertising for staff when resignations and
terminations occur.
Auto and Travel - reflects dost of travel to community meetings, corporate office and obtaining
maintenance and housekeeping supplies.
Courier - cost associates with the transfer of documents and reports to the project, the City and
Walker.
Dass and Subscripilons. - reflects District G membership for Manager, local newspaper and
Public Housing Listings. The project will receive a guest membership to MAHA and AAHA
for October through December.
Licenses and Permits - reflects boiler license for maintenance personnel/caretakers, boiler
license inspection, and City of Plymouth Housing Permit.
Meedngs and Seminars - reflects cost of staff to attend training seminars.
Postage - cost includes mailings for applications, acceptance letters, reference checks, and
mailings to and from Walker, etc. Increase in December reflects Waiting List Update.
Printing Communications - includes miscellaneous items such as letterhead, envelopes,
brochures and ink stamps.
Purchased Services - reflects maintenance contracts for copier. Other office equipment falls
under warranty during the operation budget.
0"TAM OVASUM M
SWUN6 A I9M 4
Special Events - reflects staff appreciation and holiday parties.
Supplies - Odloe - reflects the cat of office supplies which include: copier and printer paper,
copier toner, file folders, clips6 pens, pencils, white-out, etc.
Telephone - reflects :re coat of service for S linea which includes business lines, security door,
elevator, emergency monitoring, computer and fax.
Mlseellauesus - reflects house decoration and false police alarm fees.
C. "TA11YligA mm
iqumie x m
PLYMOUTH TOWNE SQUARE
SALARY SCHEDULE FOR
PROPOSED BUDGET FYE 12/94
CMTMW W
YEARLY
POSITION FTE WAGE SALARY BENEFITS TOTAL
Housing Manager 1.0 13.00/hour 5,963.00 1,431.00 7,39400
Administrative Assistant Oct -Nov 1.0 7.00/hour 2,623.00 630.00 3,25300
Dec. OS
Maintenance EtWneer 1.0 9.00/hour 4,128.00 991.00 5,11900
reduces to 0.5 1/95)
caretakers Oct -Nov 2.5 3.73/hour (Fr) 1,711.00 777.00 01400
Nov -Dec 1.0 6.00/hour (PT) 416.00
B.o ftw (FI) 1,110.00
TOTAL TOTAL 15,95100 1 $3,829A0 19,7WM
CMTMW W
PLYMOUTH TOWNE SQUARE
BUDGET ASSUMPTIONS FOR
PROPOSED BUDGET FYE 12195
Rent, Resident and Subsidy - Maximum rents for 99 units broken down as 19-2BR2BA at
740/month, 20.2BR1BA at $690/month, 7 -targe 1BR1BA at $635, 53-1BRlBA at $585, is
63,310 per month. Net rent of $643,760 reflects net revenue for resident rent and subsidy
payment for FYE 1995. We anticipate occupancy at 100°% in September with January through
August at 60%, 65%, 70%, 75%, 80%, 85%, 90%, 95%, respectfully.
Resident Rent represents the resident's payment portion and is approximately 68% of
total rents. The percentage is based on projected resident rent income certification
figures.
Subsidy Payment represents the City of Plymouth portion of the total rent and is
approximately 32% of total rents. The percentage is based on proposed resident rent
income certification figures.
Caretaker Apartments - reflects cat of one 1BRiBA ($585/month) and one 2BR1BA
6S'• ionth) apartment allocated for the part-time caretaker and full-time caretaker who live
on -sits, in exchange for the respective apartments.
Garage Rental -reflects anticipated rental of garage stalls that rent for $25/month. One garage
stall is included in each caretaker's salary package. We anticipate rentals to be 100°% in
September with January through August at 60%, 65%, 70%, 75%, 80%, 85%, 90%, 95%,
respectfully.
Beauty Shop Rental - The Beauty Shop is rented, by an outside vendor to provide services to
the residents. Beauty Shop revenue is $100/month.
Guest Room Rental -reflects guest bedroom rental estimated reserved for 2 days/month for
January through April, 3 days/month for May through November and 4 days/month for
December. The rate charged for the guest room is $35/day.
Laundry - line reflects $5/unit/month. The assumption is that the cost will be .50 per load for
washing and .50 per load for drying.
Miscellaneous- The outdoor parking lot will have 22 electrical plug-in units for car heaters.
The base rental is $15/month. We anticipate 5 rentals for the season.
Investment Income - reflects interest income from security deposits invested in a 'pass -book" -
type savings account.
vd+ atm
Resident PnWsms & Seminars - reflects cost of wellness and safety classes presented to the
residents once per month through Walker Community Services, entertainment, demonstrations
and transportation rental for special events. June and November includes the cost of renting a
bus for a seasonal outing for the residents. December reflects entertainment for Resident
Holiday Party.
Supplies - General - reflects cost of decorations, movies, games, food and supplies. December
reflects management's contribution for food to the Resident Holiday Party.
Miscellaneous - reflects repair and replacement of Resident Services equipment, resident
appreciation and holiday decorations.
Salary - Housekeeping - reflects full-time caretaker/housekeeper/me`.atenance cash salary
working 20 hourshveek with a 4% increase expected in April. This caretaker will live on-site
and will receive a 2BRIBA apartment as part of their compensation. An additional part-time
caretaker/housekeeper will also live on-site in a 1BR1BA apartment, but will not be paid an
hourly salary. However, they will receive a Rent Allowance, Caretaker Allowance and Benefits.
Benefits - Housekeeping -Equal to 24 % of the cash salary.
Purchased Services - Housekeeping - Housekeeping schedules are implemented to maintain the
building in the best condition as possible. Budget reflects the cost of professional carpet
cleaning of the hallways, common areas and lobby, annual window washing, annual furniture
and drape cleaning.
Repairs & Maintenance - Cost involved to cover minor repairs of vacuums, extractor, electric
brooms, etc.
Supplies - General - Cost associated with purchasing items such as toilet paper, paper towels for
cleaning and dispensers, trash bags for all of,the departments, fresheneri, cloths for cleaning,
disinfectant for bathrooms, etc.
PLANT OPERATIONS AND MAINTENANCE EXPENSES
Salaries - Maintenance - The maintenance person is scheduled for 20 hours/week with a 4%
increase in April. This person will not live on-site.
Benefits - Maintenance - Equal to 24°% of the Salaries - Maintenance (75000).
Apartment Rehabilitation - Cost associated with the move -ins and move -outs of residents such
as painting labor and supplies, carpet cleaning and miscellaneous repairs. We anticipate a 5%v
attrition rate FYE 1995.
rOrrn Rpm
Caretaker Allowances - Amounts to $25 per month for each telephone, for two Caretakers that
live on-site, the total is $50/month.
Purchased Services - Building and Grounds - includes expenditures for. Emergency call
monitoring services, pager service, Pest control, snow removal, elevator service, back-up building
emergency call contract with Walker Methodist Health Center (WMHC), fire extinguisher
inspections, fire system annual inspection, HVAC inspection and seasonal service, paved surface
service, and lawn care.
Repairs and Maintewtuce - includes: painting, electrical, plumbing, appliances, snow blower,
security system, fire alarm, emergency call monitors, security entry phone, security door, HVAC
system, locks and keys, windows and screens, carpentry, etc.
Supplies - General - includes: light bulbs, plumbing, electrical, tools, filters, miscellaneous, etc.
Trash Removal - reflects costs for trash removal and recycling including additional trash pick-
ups in response to the volume of move-ins anticipated.
Miscellaneous - includes cost offalse fire alarm fees.
ITILLITIES EXPENSES
Electrical - Budgeted amounts reflect a combination of the rates calculated by project engineer
and historical data of a similar-sized rental retirement community offering comparable services.
Gas/OII - Budgeted amounts reflect a combination of the rates calculated by project engineer
and historical data of a similar-sized rental retirement community offering comparable services.
Water and Sewer - Budgeted amounts reflect a combination of the rates calculated by project
engineer and historical data of a similar-sized rental retirement community offering comparable
services.
PROPERLY AND RELATED EXPENSES
Amortization - Total Legal Fees, Accounting & Financial Advisor, Printing, Underwriters
Discount, Trustee Fees, Title Insurance Policy, Mortgage Registration Tax, Rating Agency,
Issuer Fees, is amortized over a 30-year period (term of loan) on a straight-line basis.
Insurance - General - based on estimates provided by vendor.
Interest Bonds - per schedule dated 10-01-93 (prepared 02/08/94).
Shelter stent - in lieu of not being required to pay annual property taxes, the project will be
required to pay annually, an amount equal to 5% of the Resident Rent less utilities and trash
removal, for the prior year.
OMAN WAUUMM 3e.,r . Ann
GENERA[. AND ADMINISTRATIVE EXPENSES
Salaries - Manager - reflects 4% increase in October. The manager will not live on-site.
Salaries - Administrative Others - reflects 4% increase in January. Budget reflects the
Administrative Assistant working 25 hours/week FYB 1993 due to the high volume of move -ins
anticipated.
Benefits - Administrative - equal to 24% of the Manager's Salary (8000) and Administrative
Assistant's salary (80010).
Audif/liax Preparation - based on historical data. and current comparisons to Walker facilities.
Advertising - Personnel - reflects the cost of advertising for staff when resignations and
terminations occur.
Auto and Travel - reflects cost of travel to community meetings, corporate office and. obtaining
maintenance and housekeeping supplies.
Courier - cost associates with the transfer of documents and reports to the project, the City and
Walker.
Dues and Subscriptions. - reflects District G membership for Manager, local newspaper and
Public Housing listings. Membership fees to MAHA (one-third of fee for first year of
operation) and AAHA (half of fee for first year of operation).
Interest Expense - reflccts cost occurred of up -cm- move -out, resident is paid accrued interest on
their refunded Security Deposit. We anticipate 3% attrition rate.
Ucenses and Permits - reflects boiler license for maintenance personnellcaretakers, boiler
license inspection, and City of Plymouth Housing Permit.
Meetings and Seminers - reflects cost of staff to attend training seminars, MAHA Institute and
Annual Meeting.
Postage - cost includes mailings for applications, acceptance letters, reference checks, and
mailings to and from Walker, etc. Increase in December reflects Waiting list Update.
Printing Communications - includes miscellaneous items such as letterhead, envelopes,
brochures and ink stamps.
Purchased Services - reflects maintenance contracts for copier.
Special Events - reflects staff appreciation and holiday parties.
Supplies - Ofllee - reflects the cost of office supplies which include: copier and printer paper,
copier toner, file folders, clips, pens, pencils, white-out, etc.
LWATMWFNANUa
a ' Alm 4
Tekpbom' - reflects the cost of service for 6 lines which includes business lines, security door,
elevator, emergency monitoring, computer and fax.
Miscellaneous - reflects house decoration and false police alarm fees. March, April, May
include the cost of an Open House.
CAMPI'AL EXPENDOURES - see attached schedule.
RESERVE REPLACEMENT - reflects 3% of the Total Operating Expense.
COATAW RANUU 4!
e Alm
PLYMOUTH TOWNE SQUARE
SALARY SCHEDULE FOR
PROPOSED BUDGET FVE 105
C1MTA
lne.b. a OM
YEARLY
POSITION FTE WAGE SALARY BENEFrEF- TOTAL
Housing Manager 1.0 Jan. - Sept. $13.00/hour 19,760 61560 33,891
Oct. - Dec. $13.52/hour 7,571
Administrative Assistant 0.63 Jan. - Dec. $7.28/hour 9,464 2,271 11,735
Maintenance Engineer OS Jan. - Mar. $9.00/hour 2,160 2,318 11,978
Apr. - Dec. $9.36Axmr 7,500
Caretalmr 1.5 Jan. - Mat. $3.73/hour 1,800 1,931 9,976
Apr- -Dec. $3.88/hour 6,245
TOTAL I I TOTAL I $54,500 13,080 IS67MO
C1MTA
lne.b. a OM
PLYMOUTH TOWNE SQUARE
CAPITAL EXPENDI IURES FOR
PROPOSED BUDGET FVE 1995
rMkI RATIONALE COST
Patio The purchase of one round patio table with four chairs, matching $ 3,500
Furnishings lounge chairs and rockers, loveseat, coffee and end tables and a gas
grill for the front porch will provide residents with a comfortable
outside awa for socializing. The gas grill will be utilized for
resident cookouts, community -wide or private. In addition, the
purchase of outside benches, placed at the front and around the
grounds of the building, will provide residents will a spot to rest and
talk during their daily walls.
Exercise The purchase of assorted exercise equipment for the Exercise Room $ 2,400
Equipment will promote health and well-being among the residents allowing
them to live independent in their apartments longer. A committee
of residents will be created to determine what type of equipment to
purchase within the allotted budget. Depending on the type and
cost of the equipment, we anticipate purchasing three to five pieces.
TOTAL $ 5,900
CiMU MLAMumn
wr , 2% IM
10
maw
CTTY OF PLYMOUTH.
3W PLYMOUTH BOULEVARD, PLYMOUTH, MN SIM
DAT& Septembar 20, 1944 for Housing and Redevelopment Authority
Meeting of September 28, 1944
TO: Anne W. Hudburt, Executive Director
F80M: Bdward J. Goldsmith, HRA Supervisor
SUIU= Management Services Agreement with the City of Plymouth
For the past several years, the HRA and the City of Plymouth have baso anmcally
Initiating a new Management Services Agreement for the administrdion of the HUD
Section 8 Ebds ing Housing Program and other HRA programs. In a review of the
Agreement, I have found that it does not require such annual action. The Agreement
can continue from year to year subject to a 90 day cancellation dam. Siam at this
time there are no proposed chaogea to the Agreement, it is not necessary to bhidm any
further action.
I would recommend that the v .rrent Agreement remain in effect until such time
as either party I ng no F e chaogea to it or as required by HUD. I would further
recommend that the agreement be reviewed annually to determine if any
changes are necessary