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Home My WebLink AboutHousing & Redevelopment Authority Packet 02-16-1995a:,5'y.41RNA: s .z:. s _ k'. ;yfx !.S ` : ' `` *li' 3 jMs : J, F ,q sy. •, x : e .sv, ,:u-'x.. y, . e....." s•F•a3xudoock ' f "r . t, b• y,. ."may,:.:. ;- ti t• s' e:'r= w,...>'w'Ka•?';r,4;e'X23.&„::__ffir.`..ik;.ri._ss'-.;-.ai`•.._:?Y.'•:Ywwt.•-a:._... 1. Call to Older 2. Appm d of January 26, 1995 Mmes 3. Plymouth Towne Square - Update 4. Realloatioo of 1995 CDBG Panda - Public Beaft S. Admission Perces for the Section 8 Program - Public Raft 6. Commtmity Builders - ConuscNPumhm Pmgeam 7. Scheduling of Strategic Planning Session S. Adjournment OMM16) Memorandum TO: ANNE HtMWU]Cr In= Donna Ruta Data; January 26, 1995 RE: Pb=suM Towne Square Mom' Report for December Amb' Fin mdah December Financial Statements (see attached). Variance Rationale Report FYE 1294 (see attached). OccaPangffi awnfl: Monthly Occupancy Report for December (see attached). 83 units occupied, 9 units reserved, 7 units to be leased. Of the seven to be leased apartments, three are 2BR2BA and four are 1BRIBA. Manager continues to verity income of current Waiting Ust applicants in order to offer and lease apartmec's. Currently there are only Low S:,bsidies available and the majority of the Waiting List consists.of Very Low Income Individuals. Due to these circumstances, the length of time it takes to lease an apartment has increased. December Housing Report: includes December Resident Newsletter Plant Operadow On December S, it was noticed that over the weekend a picture was stolen from a wall on second floor at the top of the grand staircase. It was recently discovered that the picture was a signed, limited edition and we feel it was taken by someone who was familiar ;with the artist. The cost to replace the picture does not e=ced the insurance deductible therefore, we anticipate replacing the picture at a later date through either the operating budget or funds left over from construction. In the meantime, steps have been taken to secure the remaining pictures. (See attached memo.) On December 6, a fire occurred in a resident apartment. Even though smoke appeared heavy, there was no smoke damage to the apartment or common space. A presentation from the Plymouth Fire Department was cancelled due to illness and will be rescheduled for February in order to re -review the fine procedures with the residents. (See attached memo.) Resident Services: The Beauty/Barber Shop opened December 2 with appointments steadily booked for the neat several weeks. A very successful Resident Holiday Party was held on December 20. Over 70 residents attended the pot luck dinner. A summary of the event is included in the Housing Report. On December 28 the office was alerted to money missing from a resident's apartment. Please refer to the attached memo regarding the incident. i A party was held on New Year's Eve for residents who wished to ring-in the new year together, 25 attended. Bingo, cards and dancing were the main attractio They reported having a wonderful time. If you have any questions, please contact me at 82741391. CQ EA Goldsmith Janet Undbo Sarah Miller wMa" iIONM - lm vu W13MIMA Armr mwm an am lum uw CIMpER ASSETS: PEft1 cLEI1 cams O - WEOATIOM SMI - sEaeI11 SEPOSIn ACml01t MIIMOLE-TE PWA10 61011116E - GIM TOTAL CIMMIR AUM PmMTT. Km. AD EOlIIP1EBT1 LESS ACCU6RATi 11EPBECIATIM MAL PMP@ft, MM. A MIPOW mon ASSEn: LESS AC9OMAAT® AIMBTIMTIM TOTAL OTIM1t Mill TOTAL AUM 910MEBT LIMILITIES: A TS PATMLE - TUN ACQ EALAEIES AIM LM6ES A[TMIIEO ET/41 1' M MITT oEPOiln TOTAL 99MM LIMILITIn L6011 T0B11 OEOT: TOTAL LIME MIMI OEBT AID YLAW: 0/EOATIM KPICIT now WT 10CME 9LOBS1 TOTAL AAM SALMI! TOTAL LIMILITIEO A AMO IIIIAM lLTIIE0IB TM S6IMLE SUAW SMB on 5194 LMMOIT® AUM 111B0MIIT IIALAMX LW 10/010 0 2.10..E .sM60 5011.0 0.90 7oo.a0 S1.a0.S7 0.011 St,a0.7 a,Ma o.ao a,tn.a 97M.sE1 0.0 aM.a1 761.06 0.00 761.66 1/,1129.10 0.66 72,619.1,0 940,600.001 940,600.01 LIABILITIES AD AM EALANCE 0.0 9411,6011.001 0.60 940,600.001 o.ao c76e.0o1 o.ao 97611.ee1 o.ae 711,717.1,0 1,641.5 0.00 SETAS 1,619.00 0.00 1,619.00 11,Sit.a 0.00 mime; a,171.711 AAAA .......... .........AAAA. 0.11 a,u1,.711 AAAA....---... K,OES.S6 0.00 K,sES.S6 0.00 0.00 0.00 70,317.210.00 70,3!7.21 979,406.01 0.00 979,406.901 cr,e1,1.701 AAAA------.... o.a0 cr,o71.7111 M,777.7s 0.00 AAAA.......... 35.n7.7s EMNI AAAEIWT EE01 EW IMI910WL EUMIOT aauaT-OW11110t VRCIW PAM WASE MAL WORRY 069 ow am EEE# EMIALE WICKLINION IE9EEIIBI ItE331E TWAL EEM Ni E1uEE3EE: EMIW EEEIIItIf: EOECELLAEMIE EMIO67T 9A30W NWin - OEEEEAL TOTAL OnIOEE1 IWI AE91M: MUMM 6ME11TE 90411. SM -MIO EE9AIM AM IIIIOIMIEM E@KIM - 6it#EAL TOTAL 11l 1111 92R.i WW "W or RUR. OOtWR 116 1. . 9L7N11N TOtEe{ 111111111 N.7f7.0 4.06 22,4M.00 0.0 3,01i.M- 0TAINISt W WRM 0.0 27.45 1.910.00 57.01 137.0 12 IOIM EM® as 31 9< WIAII 117.41 650.0 1M.M WEpfl® 7/.11 01.00 457.32 OWT 472.0- TAR. i 710 710 1.906.00 IOOIO NNW MINOI 09 M. OCIML OW - MINN 23,670.00 23.670.0 0.00 0.00 47'.737.00 4Y.M.00 0.00 11,143.00 11.143.00 0.00 0.00 21.675.0 22,4w w 913.12- 1.275.00- 1.275.0- 0.0 0.0 3.010.00- 3.010.0- 0.0 14.990.06 0.00 14.9M.06 0.0 23.031.50 0.00 13.031.60 1,617.41 969.00 460.61 0.36 2.444.41 1,910.00 526.41 100.00 100.00 0.0 0.00 100.00 137.00 W.W 13.00 140.00 103.0- 75.00 35.0 241.00 210.00- 96.50 272.00 316.50 1".30 I, WS.TO LIPS 665.0 0.00 75.00 71.00 1M.0 0.0 110.0 113.M- 51.44 36.0 17.14 11.19 143.46 01.0 62.46 50.736.41 35.116.00 15.610.41 46.40 93.165.03 10.359.00 22,013.03 92R.i WW "W or RUR. OOtWR 116 1. . 0.00 N.7f7.0 4.06 22,4M.00 0.0 3,01i.M- 0.0 0.0 27.45 1.910.00 57.01 137.0 06.71 WIAII 117.41 650.0 1M.M Im.00 7/.11 01.00 32.53 1o,339.90 0.0 1.250.00 1.250.0- 100.00 2.145.0 2.130.00 406.10 11.0E 2,6M.0 235.09 246.00 9.91- 4.06 235.09 340.00 106.91- 30.6 340.00 451.32 490.00 32.611- 6.67 457.32 690.00 472.0- 50.03 9!0.0 692.41 1.906.00 1.292.59- 66.12 2.030.31 3.020.00 901.9- 25.10 3.020.0 OLD 095.0 260.0- 29.14 2.425.76 3.137.0 011.26- 13.06 3,2..0 139.00 215.6 15.12- 34.96 94.03 711.0 262.97- 31.27 MAO 0.00 150.0 150.00- 100.0 0.00 W.O W.00- 100.0 1100.00 31.66 25.00 6.66 26.56 31.66 50.00 ILL 36.72 50.0 316.66 175.6 141.66 M." 400.. 300.00 20.37 S.36 300.00 1.122.30 1.460.00 97.2- 13.12 3.391.0 4.944.00 1,92.6- 31.0 4.964.00 COMMIT M. 0 TIO TIO MO.11 OCIUMN 1199- MIO SWOU WM1AMS OF M. ACRAL OORIT MOIAM OF W. 0E0NMR IM ceanelm.p sum... PLANT OPMATION AND RAIREOAOIEs MWIp 1.963.10 2.160." 116.12- 9.10 3.619.03 4,120.10 NLW 12.31 4,83.00 10REPITG ARM 510.00 10."- I6.N MM MOO 196.14- 19.19 9MA0 An.OEWILITATION 0.00 0.40 0.00 0.00 0.00 0.00 GAO OAO 0A0 OARRAREO ALLOINIREO 1".96 50.10 96.96 MOM 146.96 110.10 S.W 3.36 80.10 MO. 960-SLOG 1.261.51 1,Sam 323.6- 20.61 I.M." 31Sf0.10 1.107.10- 3.32 31210.10. 10MIp 0 HAIR. 12.61 210.10 7/.39- 30.10 wim 610.10 143.10 60.7 600.10 SIMM - GRIM M.TI Mom 310.71 122.20 771A6 650.10 MM 71St WAS TAASI RBMIML 661.10 720.40 10.65- 10.20 1,563.36 2,120A0 SAM- VA 2.120.00 IIISLILLAOpOt 143.70 300.00 86.22- 52.07 310.17 1.300A0 916.10- 70.37 I,3pAO TOTAL PWT QORATIpO 5,270.57 5,191.10 514.43- Am 9.606.10 13.110.10 3,60.12- 27.61 12,110.00 RILITIEOs RILITIEG-SLEC. 1.510.10 1.510.00 0.10 0.10 530.10 3.650.10 SAO 0.40 3,510.00 WILITAG-GRAMIL 2.439.6 3.912.10 1,672.53- 37." 6.920.29 9.150.10 2.337.71- 25.2f 9,250.10 RILITIU-1M= 1.073.63 1.100." 914.37- 61.35 3.196.96 412E0.00 1,010.96- 26." 61210.10 TOTAL RILITEG 6.995.10 7.212.00 2.216430- 30.74 8.667.25 1T.010.10 3.600.75- 19.10 IT.Op.00 P10PLOTT A10 RELAT10s AMTRATI40 240.00 240.00 0.00 0.10 540.10 640.00 0.10 0.10 Sp.10 OEPEECIATION 17.192.00 17.192.00 0.00 0.10 40.610." 40.60.10 0.10 0.10 00,100.10 ISMIR ERFEOLE 27.075.00 27.075.00 0.00 0.10 61.215.00 01,225.10 0.10 0.00 R,22S.10 IOWOAIRE-PIOPERTT 615.00 675.09 0.10 0.10 I.S90.10 I'S/0.00 0.10 0.10 1.510.10 DEAL MAU TANS 0.10 0.00 0.10 0.10 0.0 0.10 0.10 0.10 0.10 0010 PEp 0.00 0.10 0.10 0." 0.10 0.10 0.10 0.10 0.10 TOTAL PROPORIT i REL. 45.192.40 45.102.00 0.00 0.40 124.079.0 126.019.00 0.10 0.10 124.079A0 CMIn ft VISUAL ASO SONIIIOIM Iwo UM11U-M SALAR118-AVMA OERri AOYUTIBINo4m. MIT a ACMINVISO A010 M TVATU RANI R8T102 Ow02 SIU 011111101 OUR a SUMMIT". TAO SVNMATIV• M IUUUT-AOC. W. LOLL LTTaS9Af = "=Is NASAIUIUT RSV 10117111101 a 013nwe TOATANK 91151® 1N ICRT108 PIMA 8U01C18 LOAO UNI - UIR INIIT 191610 a (NIST. ARCIAL 111111118 IMMIn TOTAL aTNUAL a AOMN. TOTAL Q6RATIM 10111111018 1611111161 (LOU) 9mwm VISITS auOiET 1NSIAICB I,Mm 3.120.00 1120.Oa 1,201.15 1.002.0 100.711 M.19 1.011.00 156.6I- 0.90 ISM a.00- 0.0 OM LIO 5.79 ISM 12.21- 0.00 0.00 8.00 11.60 25.00 1.N- 2,061.80 26.14- 12.82 0.60 0.00 0.00 100.70 0.00 100.10 0.00 0.00 0.00 0.0 9.611 0.01 31900.911 3,900.00 9.00 0.00 9.00 0.00 0.00 100.110 lw.W 36.0 0.90 36.25 a." 30.00 1.10- U.86 0.0 alm 0.0 0.0 0. 71.00 2x1.90 1a. ao0 - 131.12 70.00 61.12 411.78 310.0 MIS 10.6 19.0 31.55- 0.011.13 9.211.90 9311.41- 60.06.00 70.061.90 41M.01- 15.212.10- 33.7x.00- 20.112.72 M. a T10 TIO Ta.11 OCIOH "m- er M. AtRK Oo111T IMIAIII 0 M. MINIM IRS T». 16.61 1,10.0 1.90.0 2aA0- 3.60 tam 18.29 2.40S.63 2.6256" 211.31- sag 2.625.89 13.21 1,790.86 2,061.80 26.14- 12.82 28061.80 10.0 1.91 66.81 UAV- VOA" 10.0 0.119 6.011 ao" A" e.0" Lee 44AS 211.19 H0.0 90.21. 70.63 110.00 0.00 H.6 OM 77.6 0.80 LA0 29.10 11.66 WAS 32.35- 61.10 50.25 0.00 0.00 50.00 10.00- 10A" OAO 0.00 0.0 0.00 OM 0.011 O.OS 0.00 28.26 OM 28.26 0.00 0.00 0.00 0.00 LA0 0.00 0.0) 6.011 0.00 0.00 135.00 725.0- 100.011 725.80 060 1110.00 s,too.011 0.80 0.0 1,100.25 LA0 LOIS MA" MAO- 100.00 80.0 100.1111 81.00 WAS ULW 11.w Mm a." 36.211 25.0 11.28 6.12 BAN S.0 M.6 71611 10.62 14.60 nm 0.0 U.06 LA0 am 8.00 La 0.0 0.0 0.0 0.0 0.0 0.0 62.10 11.0 30.0 125.0- 15.0 30.0 81.31 U6.15 166.00 6.16 26.0 146.0 36.11 1.112.78 08.0 316.78 61.0 MUM 19.10 TOGS ISOM 101.35- 99.6 118.89 1.19 19,186.18 a,70.0o I.SoLn- 1.'8 81.153A11 601 172,611.0 10.10." 11,11em- 6.03 10.7PA" 11.62 19.411609- 113.410.00- 36.03.01 a9Oe 113.6I0.0- PLYMOUTH TOWNE SQUARE VARIANCES RATIONALES FOR BUDGET FYE 1"4 The following outlines the rationales for the account lines that exceed 5% of budpet using the YTD numbers. REVENUES Overall, the overage in Revenues are due to higher than anticipated move4us. Budget FYE 12194 reflected 50% of the building occupied in December. The actual occupancy rate was 83%. The loss in revenue from the Beauty Shop was caused by equipment installation delays which pushed the opening to December 1. Suppiks: reflects the purchase of an additional vacuum. Initially one vacuum. was purchased but due to staff schedules, two were needed. PLANT OPERATIONS Repairs and Mainteaaooe: reflects cost to reprogram the telephone system for the Guest Room and Beauty Shop which were not completed during concoction and repair for a security door lock in which a key broke off in. Supplies: reflects the cost to purchase space heaters whiefa were needed in resident apartments during a beating system malfunction and the purchase of additional grab bars for shower stalls, per resident request, which will be reimbursed by the resident. GENERAL AND ADMINISTRATIVE Back Service Charge: reflects unanticipated fees to set up bank accounts. IntmrM SearrHy Deposits: reflects the accrued interest rate on security deposits which will be refunded at move -out. This is a non-cash item and is reflected as such. Printed Communlcwtlons: reflects the cost to print ad , itional information packets. Purchased Servlees: reflects the cost of photocopies above the allotted number included in the service contract. The higher than anticipated move -ins increased the paperwork involved in processing applicants and residents. Office Suppllew reflects the cost of additional supplies needed for processing higher than anticipated move -ins, start-up of operations and additional staff. Tdophone: reflects the cost for seven phone lines instead of five. MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNE SQUARE COMMENTS: CAM IRMEMOMMY.W0 puunr WALKER MANAGEMENT, INC. MONTHLY HOUSING REPORT This report is to be :completed by the Housing Manager and submitted to Jane Morgan: Walker Residence Group, 3737 Bryant Avenue South, Minneapolis, Minnesota 55409, by the 10th of the month following the report month COMMUNITY NAME: PLYMOUTH TOWNE SQUARE NUMBER OF UNITS: 99 REPORT MONTH: DECEMBER Name of person completing this report: Sarah L Miller, Manage I. v A. Total Number of apartments occupied (including caretaker units) during the report month: ILUr 83 ALU: NA B. Percent Occupancy (Divide total occupancy by the total number of units): ILU: 84% ALU: NA C. Attach the Monthly Marketing Report for detailed information. D. Move -Ins Anticipated for ,[ og= 2 E. Move-outs/Rationale: None II. FOOD SERVICE: Not Applicable III. RESH)ENT SERVICES A. Activities: Attach a copy of the newslentr and monthly calendar for the report month. B: Social Services: Not Applicable C. Resident Governance: Attach a copy of Minutes from last Council meeting. Comments regarding Resident Issues: The residents were looking forward to the opening of the Beauty Shop on December 2. The operator informed management that her appointment book was frill for the rest of the month. On Monday, December 12/05 it was discovered that over the weekend, a picture was stolen from a second floor wall at the top of the grand staircase. The residents were notified however the picture has not been returned. See attached memo. Tuesday evening, December 6, a fire occurred in a resident's apartment. No smoke damage 90 apartment or common space. See attached memo. The first Annual Holiday Party was held December 20. Over seventy residents attended the pot luck dinner. Ron Cadbloom provided entertainment during dinner and lead a Christmas sing -a -long afterwards. The staff provided the residents with an entertaining program where the new name of the monthly newsletter was announced. The resident who submitted the winning name received a $10 gift certificate to Cub Foods. In addition, there were five door prizes that were drawn and distributed The office was alerted to a theft of money out of a resident's apartmemt on December 28. See attacehed memo. On New Year's Eve, twenty five residents rang in the new year together. They played bingo for prizes and danced at midnight. They rcoorted having a wonderful time. A. Attach the monthly.Buiidins and Grounds Inspection Report: not available for report month. B. List major unbudgeted inaimenance expenses during the moort month (over $250): Item&rvice ftk Rationale None A. Staff changes during the report month: None B. Stag training programs: Name of Program Number in Attendance 12109/94 Caretaker/Emergency Review 4 12/13/94 worker's Comp Clinic 1 12/16/94 Hskping Chemical In -Service 3 C. Stall meetings held (attach agenda/minutes): D= Number in Attendance 12/16/94 6 A. Account Receivables over one month past due: Lessee's Name Amount Due Collection Action None B. Attach a copy of any regulatory agency or professional reports you submitted for this report month. A. MANAGEMENT: 1) Reserved 6 apartments. 2) Verified 17 Applicants. 3) Met with Resident Advisory Council. B. MMN1ENANCE: 1) Unable to Organize Maint. Room, shelves not delivered. 2) Completed Operations Manual. 3) Finalized Punchlist procedure: apts being inspected in Jan. C. RESIDENT SERVICES: 1) Met with Holiday Party Planning Committee and executed. 2) Fire Procedure presentation scheduled for January 12. 3) "1'm Okay" meeting scheduled for January 31. D. HOUSEKEEPING: 1) Organized janitors closets. 2) Extracted entry and elevators. 3) Rearranged Activities Room and 1st floor furniture for functionality. A. MANAGEMENT: 1) Reserve minimum of 7 apartments. 2) Verification of minimum of 13 Applicants. 3) Organize storage unit, clean workroom. B. MAINTENANCE: 1) Establish Preventative Maintenance Checklist. 2) Organize Maintenance Room and supplies. 3) Complete apartment inspections, create final punch list. C. RESIDENT SERVICES: 1) Coordinate with Plymouth Senior Contact for "53 Alive" Driving Class being held in February at PTS. 2) Establish Library Committee and begin organizing. 3) Establish resident run "Welcome Committee". D. HOUSEKEEPING: 1) Complete cleaning of all vacant apartments. 2) Sweep/clean underground garage. 3) Review HousekeepinWcleaning schedule. F' IpTk% NE J Vol. I, Issue No. 3 December 19% NEWSLETTER TI'T'LES There has been a tremendous response to our request for a name for the monthly newsletter. The list is below for your review. A ballot will be distributed to each resident to vote on a name. Please return the ballot to the office. The winner will be announced at the Resident Ho!iday Party on December 20th. The individual who submitted the winning name will receive a $10.00 gift certificate to Cub Foods. Grey More Muse Old Geyser's Gazette Senior Newsletter Geritol Update Towne Square Chronicle Towne Crier Superior Senior's News PTS Hi-Lites Plymouth Herald WEEKEND BUILDING EMERGENCIES There is confusion as to the roll of the caretakers when they are on-call. When the office is closed including over the weekend, the caretakers are ON-CALL for building and medical emergencies only. If you have a non -emergency situation that can wait until the next working day, please do so. For your convenience, there are Maintenance Service Request slips on the bulletin board outside the Front Office for you to complete when the office is closed. The Service requests are collected each working day and addressed by the Maintenance Engineer. In addition, the caretakers are NOT required to be on-site during their on-call shift. If you have an emergency and unable to reach a caretaker, call Walker Methodist Health Center at 827-5931, tell them the situation and they will page the on-call staff to respond. If you are not sure what constitutes an emergency, please review the Maintenance Emergency Procedures in your Resident Handbook. KEYS AVAILABLE Residents who requested additional sets of keys prior to December 1, they are now ready for pick up. The cost is a dollar a key. TRASH When using the trash chutes, please be sure to tie you garbage securely. If the bag does not go into the chute opening easily, do not force it down as it could become stuck in the chute causing a pile up of trash behind it. Also. do not put cardboard boxes or wire coat hangers into the chute for the same reason. A plugged chute can be very difficult to clear. Please DO NOT leave any garbage bags in the trash rooms. If the bag does not fit into the chute opening, walk the bag down to the garage and dispose of it in the dumpster located in the stall next to #53. RECYCLING The containers for the recycling are located in the garage along the wall as you exit the south elevator lobby. Please separate your recyclable into two different types: (1) plastics, glass, aluminum. cans (2) newspaper. You need to walk your recycling down to the garage for disposal. The individual containers are labeled as to what should go into it. Cardboard is also recyclable. Please break down your boxes and place them in the dumpster intended for cardboard. Remember to recycle, every little bit helps!!!! CARTS There will be one double basket cart located in each elevator lobby on the garage level. These baskets are for Resident's use to assist in taking packages to their apartments. It is VERY IMPORTANT that every resident return the carts to the elevator lobbies immediately after using. Nothing is more frustrating then not having a cart available when you need it. Another cart will be purchased for individuals entering the front door with packages. This cart will be stored in the Party Room ... again, it is very important to return the cart when done with it. A notice will be posted as to the daytheIstfloorcartwillarrive. GARAGE DOOR OPENERS GET"'ING STUCK If you have a garage stall, please be sure that the red light on your garage door opener is off before leaving your vehicle. Over the past several weekends, an opener was stuck on" causing the garage door to continuously open. If this occurs, staff will turn the power to the door off and leave it off until the stuck culprit can be located. Having each resident check their opener before leaving the garage will hopefully reduce the problem. If you find your opener does stick, bring it to the office and we will exchange it for another. XMAS DECORATIONS The following page is a notice from the City Of Plymouth Fire Protective Division. Review it carefully. Also, nails have been installed near every apartment for hangingdecorationson. Please v sure all decorations are coated with a fire resistant protectant. If you have any questions, please do not hesitate to ask. insert fire thing. c-%ftTAlrrwo+mLzr 2 O11r`r. 10 PLYMOUTH PROTECTIVE INSPECTION DIMSION POLICY CIIItISTMAB DECORATIONS IN MULTI FAMMY BUH DINGS The Plymouth Protective Inspection Division allows live Christmas trees in apartmem units. IJghts can be used on the area. Please be advised that only UL listed .4W are allowed. The Inspection Division does not recommend the use of Bob on these trees uoleas the trees ate artificial, flame retardant trees. Please advise all tenants to keep their tensa well watered at all times and to tum off the tree lights before leaving the apartment or before going to bed. Uve um, Vivaths and boughs are not allowed on decks, balconies or patina, or hallway doors. Artificial. flame r= dant wreaths aro allowed on hallway doors, dwsdrs and patios. Christmas Bob are not allowed on decks. Ballo du or patios unless they are UL listed for outdoor use, plugged directly into an exterior outlet and an not permanentlyfastenedtothebuilding. Tights may not be 11011011 kedor unless they are listed to do so and do not exceed the approved number of strings which may be linked together. Please advise all tensors of these requirements. Call Fite Ioq) ctor Stan Scofield, 550- 5043 or Fire IoWwor Bob Fiske, SSMO", if you have any questions. Ne Listen • WB Solve • We Care 3400 PLYMOUTH BOWP_w 1'4'0 ; PLYMOUTH, MINNESOTA 55417 . TELEPHONE (612) 550-51100 3 KING VIDEO CABLE Last month, Jeanette from King Video Cable was here and presented the Residents with information regarding cable hook-up. King Video Cable is offering new residents half price installation. If you signed up for cable earlier and did not receive the special" installation cost, call Jeanette at 533-8347, extension 4487 and she will credit your account. MISSING... On Monday it was noticed that a picture was missing from the atrium wall on second floor at the top of the grand staircase. It is a picture of a staircase of flowers. If anybody knows of it's whereabouts, please let someone in the office know. Otherwise, Management would appreciate it if it was returned to the wall, no questions asked. If the picture does not appear, a fund raiser may b: needed to raise money to replace it. BEAUTY SHOP OPENS The Beauty shop opened on Friday, December 2 with a roaring success. The following is a message from the new operator... Hello, My name is Sandy Leach and 1 live in Bloomington. I have been married for 23 years and have 2 grown daughters I have been a hairdresser for 15 years and I love the business 1 have worked with seniors for 10 years and 1 enjoy them very much. Regular working days/hours are Wednesdays and Fridays 9.30 a.m. - 2.•30 p.m., however hours may be extended for the holidays. The salon will be a full-service including men's haircuts and perms If you need an appointment, stop by or call 551-8912. An Open House will be held sometime in December. I am excited to be a part of this beautiful new building and I am looking forward to meeting each one of you. POTLUCK The Pot Luck function held on Wed, 11/30, was determined to be a success. There were over 70 residents who attended. A big thanks to the residents who helped set-up, organize and clean-up for the event. The food everybody provided was delicious. Another Pot Luck will be held sometime in the future. Watch for announcementsM CS&TA1 A Child's crew of Rdinmrent in a Klkp Resort After Christmas break the teacher asked her pupils lww they spent their holiday. Onelikethis: little boy s reply went We always spend Christmas with Gronnta and Granpa. They used to live up here in a big break house, but Granpa got retarded and they moved to Florida. 7lhey live in a park with a /at of other retarded peWe- They all live in tin huts They ride tricycles that are too big for me,. They all go to a building they call theWreckedHaAbutitafinednowTheyalldoerercumbutnotverywelL They play a game with big checkers and push them around on the floor with sticks 77tere a a swimmingpoo, but k guess nobody teaches them; they just stand there in the water with hats on. My Gmnma used to bake cookies for me,but nobody cooks there They all go to restaurants that are fastandhavediscounts When you come into the park, there a a doll house with a man sitting in it. He watches all day so theycan't get out without him seeing theta. 1 guess emoybody forgets who they are, because they all wear badges with their names on them. Gronma says that Gmnpa worked hard all his life to eam his retardment. wish they would mole back home, but / guess the man in the doll house won't let them out. SubmWed by R. Unk (0109) RESIDENT MEETING The first monthly resident meeting was held on November 25. The minutes for that meeting are attached to the newsletter for review. The next meeting is scheduled for Thursday, December 15 at 10:00 a.m. in the Dining Room. As always, the birthdays for the month will be celebrated after the meeting with cake and coffee. DECEMBER BIRTHDAYS Dec 1...Lance Schnacky...Apt. 101 Dec 1 ... Ethel Smith ... Apt. 205 Dec 2...April Villareal. -Apt. 127 Dec 6 ... Tom Sullivan...Apt. 128 Dec 13 ... Mary Gormely...Apt.122 Dec 13 ... Mary Miller...Apt. 131 Dec 15 ... Ruth Sallmen...Apt. 306 Dec 23...Barb Roberts...Apt0 229 Dec 27 ... Don Hammer... Maintenance Engineer RESIDENT MEETING NOVEMBER 25. 1994 Present: :0 Residents. Sarah Miller. Colleen Kreatz. Don Hammer INTRODUCTION Sarah explained the reasons for Monthly Resident Meeting and encouraged residents to attend and provide input at the meeting. There were no minutes to be approved. Sandy Leach. the new Beauty Shop Operator. was introduced. She told residents of her professional and personal experience. The Beauty/Barber Shop will be opening December 2. NEW BUSINESS Sarah reviewed the telephone entry procedures. residents were informed to press "6" on their telephone and reminded to tell visitors not to hang up the phone until the door unlocks. Also, there are Telephone Entry Instruction sheets available in the office. Staff has cleaned out the equipment from a number of garage stalls. If your assigned stall is clean, please use it. If your assigned stall is still being used as storage, double check with the office in respect to the one you are assigned temporarily. The December Newsletter will be addressing the trashlrecycling issue. The trash chute are now operational. make sure your trash is in a tied bag and fits into the trash chute opening. If it does not. you will need to walk it down to the garage. Please do not leave it in the trash room. Also, you need to walk your recycling down to the basement. The recycling containers are located along the wall near the south elevator lobby. Management will be asking for volunteers to pick up recycling, on a weekly basis, for those who are unable to walk it down. Three double basket carts will be purchased for the building. Two will be located in the garage, one in each elevator lobby. The third will be stored in the Party Room for those residents coming in the front door. It is very important that the carts are returned to their location immediately after use. Management hopes to have all three in place within the next several weeks. The 2 -wheel dollys and flat-bed carts will be stored in the room no. tr the south elevator. Do not leave them in the elevator lobby where someone may fall ove • -n as they exit the elevator. If you are experiencing a heating problem in your apartment, notify the office. The Holiday Decorations are being delivered next week. If you are interested in heipins putting them up, please see someone in the office. April Villareal is in charge of the project. The Holiday Party was set for December 22. Sarah will meet with a few residents to pian tl:-- party. If you would like to help, please notify her. Management is looking for about S residents who would be interested in sitting on the Resident Advisory Committee. 71 - residents provide a liaison between the community and management. They will meet privately with the manager once a month to discuss issues in the building. In addition, other residents would be able to come to someone on the committee if they did not feel comfortable going to Management. BUILDING ISSUES Sarah explained what has been happening with the punch list. Staff is complying the final list which will be turned over to the contractor for completion. Sarah anticipates at least another month before everything will be addressed. If any residents have any problem with windows hard to open/close, cracked) or linoleum (bubbling), please tell office staff immediately. We are having the Representatives for each company come out to look at the questionable items. Just a reminder that the building is a No Smoking building. This includes all common areas; entries, and the garage. Smoking is only allowed in the apartments. NNOUNCEMENTS Please remember to sign-up for Dial -A -Ride on Tuesdays and Thursdays so that we can keep track of the number of people who are using the service. After two months of operation. the service will be evaluated and if we can prove there are a number of individuals who use the service on a regular basis, the rate will be reduced. There was a reminder that the Wellness Clinic is Monday at 11:00 a.m. A nurse will be here to provide free blood pressure checks and answer any medical questions you have. Six Health Talks a year are also provided for the residents and are typically scheduled in the fall/winter/spring. Watch for future notices. The Potluck is scheduled for Wednesday at 5:00 p.m. Remember to bring your own plate and silverware. Drinks and napkins will be provided. A motion was made by Shirley Runde (at Sarah's recommendation) that Residents who do not wish to bring a dish to the Pot Luck can contribute 53.00 to the .Resident Fund. The motion was seconded by Ardis Funder. We are looking for residents who are willing to help set and clean up at the Pot Luck. A bulletin board was installed outside the office on the north side. Current suggestions for newsletters names are posted. Names will be taken through December 15. A ballot with the names will be distributed and residents will have the chance to vote for their favorite. The winner will be announced at the Holiday Party and will be given a 510.00 gift ceriificate to Cub Foods. OTHER A resident asked about hanging items on the doors. Please refrain. Don or Lance will be installing nails in the walls besides each door to hang a decoration on. Please do not put any holes in the apartment doors. All decorations hung should be fire retardant. A number of residents expressed their pleasure of living at PTS. Staff was complemented on the job they are doing. The hard water problem was mentioned by a number of residents. Management is working with the developers/City regarding the purchase of a water softener, however, it appears that one will definitely not be installed in 1994 or 1995. Residents will be able to make comments and/or suggestion in the annual Resident Satisfaction Survey will be distributed in the fall of 1995. Residents were also wondering if there was any product on the market to remove the hard water deposits. White vinegar was suggested for the shower head and 2000 flushes for the toilet. Meeting Adjourned The November birthday's were celebrated with cake and coffee. Ted and Mildred Solle invited the resident community to an Open House on Sunday in honor of their 65th Wedding Anniversary. The event will be held in the Dining Room. Respectfully Submitted, 14 1 Sarah IG Miller Housing Manager q TIE ONE ON FOR SAFETY, RED RIBBON CAMPAIGN PTS has joined with Mothers Against Drunk Driving (MADD) to sponsor the 'Tie One on for Safety. Red Ribbon Campaign" in 1994. We welcome you to join us in promoting safe and sober roadways by taking a stand against drunk driving. Plain and simple we ask that you and your family use a designated, non-drinker driver for travel and will offer to find a sober ride home, take the car keys or call a cab for someone who has had too much to drink. By tying red ribbons to a visible location on our vehicles, we symbolize our commitment to reduce alcohol related traffic accidents, injuries and deaths in our community. Please join us in our effort to promote sober and safe driving this Holiday season in our own neighborhood. Red Ribbons are available at the office. In observance of the Cbristmas Holiday, the office will closed at 2:00 p.m. on Friday, December 23 and be closed on Monday, December 26. ACTIVITIES OF THE MONTH TRANSPORTATION TO SHOPPING Just a reminder that Dial -A -Ride services PTS two times a week: On Tuesdays, a bus will be here at 9.•30 a.m. to take residents shopping as the Rainbow Foods/Target Greadand complex on Rockford Road. The bus will return to the stores at 11:15 a.m. to bring residents home. On Thursdays, a bus will be here at 9.•30 a.m. to take residents to Cub Foods (and eventually the Librar)) and will return to Cub at 10.•30 a.m. to bring you home. Please remember to sign-up for the trips on the sign-up sheet located on the bulletin board outside the Front Office. HOLIDAY PARTY The Resident Holiday Party will be held on Tuesday, December 20 beginning at 5:00, p.m. Please note that this is a different date than was discussed at the November Resident Meeting. If you are interested in helping plan the event, please see Sarah in the office as soon as possible. Mark your calendars and watch for future notices abou, the event. 8 WELCOME TO THE NEIGHBORHOOD Welcome to the Neighborhood provides a time for the new residents, along with the established ones, to get together in a causal setting and meet each other. Coffee and donuts are provided. The number of new residents lowers as the building begins to fills in reply this event will be held only once a month. However, due to the number of people who attended, a new event has been created in it's stead..... COFFEE'S ON On Tuesday mornings, a hot pot of coffee will be brewing in the Dining Room. Residents are welcome to bring down, their own morning roll, have a cup of coffee andfindoutthecurrenteventsintheirneighborhood. Is there a better way to start the day? nirCHRISTMASCAROLING A group from the Plymouth Covant Church will be in our building on Sunday, December 18 at 4:00 p.m. caroling in the hallways. CARDS MOVED TO TUESDAY NIGHTS Please note that Cards were switched to Tuesday nights on the December calendar. The request was made by a number of residents. Again, if this night doesn't work out, it can be changed. AMCARE ALLIANCE PHARMACY Amcare Alliance Pharmacy is a new concept in providing comprehensive prescription service to Walker residential living communities including Plymouth Towne Square. Ron Carlblom, Consultant Pharmacist, will be at PTS on Wednesday, December 28 at 6:30 p.m. to explain how AMCARE can contribute to your well-being through service, education and competitive pricing. New Years Eve Party A New Year's Eve party is scheduled for Saturday, December 31 at 11:00 p.m. for those die -hands who want to ring in the new year surrounded by friends and neighbors. A sign-up sheet will be posted on the bulletin board outside the Front Office. The get together will be held in the Activities Room on second floor. Coffee and snacks will be provided. Try your luck at Scrabble, Balderdash, or Hearts ... or just come and enjoy yourself!!!! WELLNESS CLINIC Don't forget, Juanita will be back on Monday, December 19 at 11:00 a.m. to take your blood pressure and answer any medical questions you have at the monthly WellnessClinic. c a Ta PLYMOUTH TOWNE SQUARE December 1994 ORMOMvIbm PKq" Rmm /1R •Adler " %d 1"Am Unumn" Ream 1 2 3 November 94 laim"95 SMT WT F S S MT W T 910AM11MI.l44ma om9oor 920AN-2.W MBsq 6Mwn 1 2 6 7 t 9 10 II 12 B 9 10 11 I2 1 jn17141! 16 17 111 19 1! 16 17 It 19 2 20 21 22 b 24 25 26 22 23 26 23 26 2 27 26 29 20 29 30 71 4 5. 6 7 8 9 10 9.30AUMM, = 9 9M0rq 9Q6 "M .9 V FW8ffM f' 7:00 PM Crb (AR) I Ie:ooAa1 OR76d s R 1 11 12 13 14 15 16 17 MAMML,*,= 91sh9drgr 9.NAM-M MMAM aop- 9.NAMo1N,"M caft& 9.20AM-2.301M&My ahwoom . 10:00 AM Welcome to the neighbor- hood (DR) 10:00 AM Resi- 7e6 FMCni(M) M Meeting MR) 18 19 20 21 22 23 24 4cuding bri9min 910 nfro" mB 9&* P118rq M mA4Mame 9.$+CP2.20MBsb Car wg va Offlo Cloned 2:00 P.M. 11:00 AM 5:00 PM Wellness HolidayClinicParty (DR) leo PM C.m (M) 25 26 27 28 29 30 31 OfoeC1o20d p"Mm 'Mm6 7:00 PM Cart (AR) 10:001161 NLE% men" 9." M A41mB C*ftsh 9M8NW9. p- oo O&A f OL 6:30 PM AWARE (DR) 11:00 PM New CHRISTMAS Ye&s Eve PwY(AR) ORMOMvIbm PKq" Rmm /1R •Adler " %d 1"Am Unumn" Ream Resident Meeting December 15, 1944 The meeting was called to order with 40 residents, Sarah Miller, and Colleen Kreatz present. A motion was made to approve the Minutes from the 11/25/94 meeting by Aris Funder and seconded by George Miller. The Resident Fund report was given by Shirley Runde, $36 was collected from the November potluck. A reminder that a ballot will be distributed to each resident for them to vote on a name for the monthly newsletter. The winner will be announced at the Holiday party and the individual who contributed it will receive a $10 gift certificate to Cub foods. The Resident Council members were introduced, Ruth Sallmen, Margaret Pearson, Clarice Severson, Pat Lambie, Joyce McCaughey and Shirley Runde. Their names will be posted on the bulletin board. Residents should feel comfortable going to one of these individuals if they have a problem but do not wish to bring it to the manager directly. The following New Business was discussed: Management would like to rearrange the furniture on fust floor and the Activities Room. This was discussed and approved by the Resident Council. There was a picture stolen from the wall on second floor at the top of the grand staircase. Our insurance deductible will not cover it therefore it will not be replaced in the near future. There are still some more artwork and flower arrangements coming. The November Potluck was very successful. The Holiday Party potluck will be more formal, silverware, plates, beverages will be provided. As of January 1, there will be a reduction in staff hours. The most noticeable wi' be Don Hammer, Maintenance Engineer, who will go to part-time, this was what he was originally hired as. The new hours reflect what is budgeted. The caretakers are on-call for emergencies only. Please see the December newsletter for further information on this and information regarding trash and recycling disposal. The Cub Foods Dial -A - Ride trip will be cancelled due to lack of interest. Sarah will set up a trip to Ridgedale per residents request. The following Building Issues were discussed. The punchlist is coming along well however the contractor is claiming they are just about finished. Sarah and Don will be conducting inspections to find out what is done and what is not. The worst issues are the flooring and windows. If you have a problem with either one of these things, please notify the office. We will be complying a list and reviewing it with the vendors. Sarah reviewed the snow removal policies with the residents, please review the policies which will be in the January newsletter. Also, please be sure to watch the garage door shut after you enter the garage. We have had some problems with the openers getting stuck on and continuously opening the door. If this occurs, bring your opener to the office and it will be replaced. The following other items were also discussed. The treadmill has been shocking people and will be grounded. The large heaters in the garage will modified to reduce any injury to residents who accidently hit their heads on them. Sarah reviewed the upcoming events, reminded residents that there will be several private parties in the building on Christmas Eve and LO NOT let anyone into the building if you don't know them. That is the responsibility of the host, and on Tuesday's Coffee On's there will be a daycare here entertaining us with Christmas carols. Meeting Adjourned. The December birthdays were announced and celebrated. Respectfully Submitted, qML1 Sarah Miller Housing Manager Memorandum TO: Donna Flaata From: Sarah IG Mille 04 Data: January 3, 1995 Subject: Plymouth Towne Square On December Sth it was noticed that a piece of artwork vas missing from a wall on 2nd floor. Residents were notified. The artwork has not be returned. We have a $5000.00 deductible, the cost to replace the artwork would be approximately $180.00. This amount would be difficult to get out of the budget at this time. Possibly in several months, it would be available. It was also thought that one of the small planter tables ($230) were missing, however, some of the finniture had been moved and it might have been moved into another room. I am requesting a complete FF&E and one of my goals for January is to do inventory. If it is discovered that something is miming at that time, you will be notified. In response to these incidents, I am working with Bert Winkle to order the hardware to lock' the artwork to the wall. I plan on having the artwork secure by the end of the month. He did not feel that the larger pieces of furniture were in dangef Of being walked off with. If we wanted to, Bert suggested double -sided foam tape to attach the flower arrangements to the table. This would cause great damage to the table tops but deter the flowers from being stolen. I do not recommend this procedure and we take our chances with the flowers. There is no hardware that can be purchased for the grandfather clock (which is a great concern of Ed (loldamith's). I did talk to Dave Ronken, who made the clock, and he felt the same. It is very ran that a clock of this kind is stolen. If someone tries to move it without knowing what they are doing, the clock will be damaged Dave is suggest that an -V bracket could be attached to the top of the clock and then to the wall. The cost for this would be approadmately $75-100. If this was a Walker Building I would say no, however, do you want to talk to Ed regarding this and find out what he would like us to do. Please call me if you have a comment or suggestion. Memorandum To: DONNA FLAATA From Sarah K Miller Date; December 7, 1994 Subject: FIRE @ PTS 12/06/94 A resident was storing a plastic coffee pot on a stove burner, when she went to reheat her dinner she accidently turned on the wrong burner, melting this pot. There were no flames but a lot of smoke. She opened her apartment door to ventilate the smoke from her apartment and the smoke at off the alarms in the hallways. Caretakers responded to the common space alarm and called 911. Fire Department vented smoke from building with large fans. They would not reset fire alarm until alarm company was summoned to inspect the exposed alarms and replace if necessary. The alarm company came out, inspected the effected alarms and did see enough damage that would warrant replacement, each alarm was cleaned -out, however, the incident voids the warranty on these alarms, specifically against false alarms. Reasoning being the amount of smoke the alarms were exposed to is unknown; a build- up of residue could have occurred which may cause false alarms. Whether or not to replace the alarms will be investigated more thoroughly. In adOldon, the smoke detector in the resident apartment was replaced. Upon inspection of the apartment and building, it does not appear to be any smoke damage. Tbere is a slight burnt plastic smell in the apartment. The burner was replaced with a spare which the resident will pay for. Action: 1. Notify City insurance company of incident per procedures and take appropriate action, if necessary. 2. Provide a Fire Presentation for the residents with a City Fire Official as soon as his schedule will allow. This presentation will over the procedures residents need to follow in the event of a fire in their apartment and/or building. It will also include fire safety tips. 3. Follow up with resident regarding smell in the apartment. At this time, the apartment or stove does not appear to need any repairs. CC: Karen Struve Janet Lindbo Anne Hurlburt, Plymouth Larry Johnson Jane Morgan Bob Pemberton, Risk Mngt David Grant Michelle Klegon Gail Calhoun Memorandum To: Donna Flaata From: Sarah K Mille Data December 28, 1994 Subject: PTS MONEY THEFT A resident at Plymouth Towne Square reported a theft of approximately $425 from her apartment. The incident occurred between Wednesday 12121 and Friday 12/23. The resident claims she had placed the money in an inner zipper pocket of her purse. The purse was in a plastic mesh shopping bag in her bedroom. She claims that atter arriving home on Wednesday, she didn't leave her apartment except for less than 10 minutes to take her recycling down to the basement at noon on Thursday. Upor checking her purse on Friday, the money was gone. Nothing else in her apartment was taken or disturbed. The resident admitted to rarely locking her door when she is in the apartment or when she leaves it. The resident called her daughter the same day and notified her of the incident, however they did not notify the police. The resident had out-of-town family visiting in Thursday. Based on the resident's statement, the time frame, and location of the purse, it is unlikely that the theft was committed by an unknown visitor. It is likely that the resident either misplaced the cash or it was stolen by someone who knew where the money was located. I suggested that she file a police report and lock her door at all times. A notice will be placed in the January Newsletter reminding residents to lock their door at all times. See attached Incident Report. CC: Karen Struve Larry Johnson Ken Ward Janet Limbo David Grant Gail Calhoun Jane Morgan Michelle Klegon 4• jimo MAI4 , ?. •6fN"y'+n.: n:F. s: • .. ). ,.s..3 rxlPAN E'. ." DAM Palmary 8, 1995, for Housing and Redevelopment Autlmtity Mating of Febnury 16, 1995 TO: Ams W. Hudburt, Bxecudve Director FROM: Bdward J. Goldsmith, HRA Supatvieor SUBJECT: Reallocation of 1995 CDRG Funds for Lakeview Commons Development At it's January 26, 1995 meeting, the Rood reviewed and voted to support a proposal for the construction of a storm water treatment pond on City pads land necessary for the Cornerstone Group to proceed with construction of the IaIwAaw Commons Development. On February 7, 1995, the City Council antbodud the aeon by the developer; subject to City staff approval of the site and design and City approval of may of its funds rogairod for the cosatr u tion. Lakevhew Commons is a proposed 64 unit 'Low Income Housing Tax Credit' OAA apartment complex waiting to begin constructiontion at Niagara Laos and B oMenth Avenue North. It consists of 16 two bedroom and 48 three bedroom fly nub. Under the L M program, investors in this development receive federal income tax credits for Wasdog in housing that will be rested at a cost affordable to persons with incomes no higher them 60% of the arm's median income for a minimum of fifteen yearn. Based upon a Mangle County median income of 851,000, residents earning so more than 823,820 to 834,500 for families of from two to six parsons, respectively, would be eligible for these units. The maximum allowable rants, including utilities, would be 8697 and 8763 for the two and data bedroom units, respectively. The maximum rents would also make these units affordable to lower income families with Section 8 Certificates. Thu pond site preferred by dee City would provide storm water treatment for both the housing and City properties. As a Oak of the additional Dost associated with the constnuxion of the pond at this site, dee developer baa requested that the City assist it by providing the funding for this additional cost. The City's Director of Public works has reviewed the developer's we estimates and baa concurred in the estimate of 860,950 in additional coats. Assistance to the developer at this amount would be a modest subsidy of 8952 per unit. Such assistance could be provided from 1993 federal Community Development Block Grant (C]MQ) fuoda by reallocating 813,500 from tiro ContingencyFundand847,450 from the First Time Homebuyars Loan and Development Program. This would lave 88,000 budgeted for the Contingency Fund and 8164,050 for dee First Time Homebuyers Program from 1995 roads. I dua+dWO recommend that the Board approve the attached reododom requesting the CityCounciltoreahloeate860,990 In MS CDBG funds for the Iokevlew Commons Development. HRA RESOLUTION 95.02 G REALLOCATMN OF FMWAL YEAR 1995 COIYIINUNTTY ipEVEL DMWMT BLOCK GRANT (CDBG) FM= WHEREAS, the Comaatae Group d. b. a. Hartland-Hymoatb LdwAea comese a LLC baa requested finacid amietnome from the City of Plymoafb of up to $60,950 in order to consava a storm water treat pond on 800M City property that is required in order to proceed witb consbudbn of the Lateview Commons apart oomplex at the southwest corner of Nigras Lane and Bidite u6 Avenue, Nortb; and WHEREAS, consMwdon of Lakeview Common would provide 64 units of much Deeded two and throe bedroom low/maderataiacom ramal bousiog in the City of Plymoutb; and WHEREAS, the provision of swb booming is a bighly desirable nod appropriate use of the City'sWkxadomoffederalCDBGfundsinaccordmmwithfederalr *dmmeota; nod WHEREAS, on February 7, 1995, the Plymouth City Council avftd ed the eonstnwdon of the pond on the City property by the developer, and WHEREAS, on Fdkuq 16. 1995, the Plymouth Housing and Redevelop scot Authority (HRA) held a public hexing to provide the opportunity for interested parties to ccu mau upon the proposed r 0madou of CDBG funds for the storm water tratmau pond; NOW .1HEREPORB, BE IT RESOLVED BY TBd3 HOUSM6 AND REDEVELOPUIENT AUTHORITY OF THE CITY OF PLYMOUTh, AMNBSOTA, that the Authority recommends to the Plymouth City Council that it realloate from the 1995 CDBG budget, 513,500 from the ConiMpacy Fund mod $47,450 fim the Fust Time Homdmyerm Loan and DmWpmeat program for the consbucdon of the storm wow trenlmeot pond for Lakeview Comms. Adqpmd by eke Plymoiuh Housing and Redevelopment Aumoeity on February 16, 1995 S. CUT do PLYNIOM 3.400 PLYMOUTH W11*kVAliD, PLYMOU- 7 ij .W..35"7 DATE: February 8, 1995 for Housing and Redevelopment Aa hority Marling of February 16, 1995 TO: Ams W. Huelbbuurt, Executive Director FROM: Deme Hutt, l3onaing Tecb man through Ed Goldsmith, HRA Supe iww SURJBiCT. ADMISSION PRZlglR dCBS FOR THE SBC 17ON 8 RENTAL ASSISTANCE PROGRAM On July 18, 1994, HUD issued the find preferenoo rule which diem local preferences for admission to its Public Housing and Section 8 Programs. To main our existing local preferences, we must bold a public hearing and adopt the local preferences subject to HUD approval. Our current Section 8 Administrative Plea established a local preference (live or work in Plymouth) as both a rad ft preference among federal prelbreacaa and thea as a preference, only after everyone with a federal preference on the waiting list has been offered assistance. Persons who have been involuntarily displaced, are homeless, living in substandard housing, or are paying more than 50 percent of income for rent are eligible for federal pre%reaces. Imal HUD ataf has stated that they prefer that agencies do not adopt local preterencea, but have not issued any official notice to housing authorities to that affect. However, they have not stated that they would definitely disapprove any local preferences submitted to them. In order to cover all bases, we have advertised for a public hearing at the February marring to consider three Alternative proposals for public comment. The three proposals for establishing preferences for selection of applicants to participate in the program are summarized as follows: 1. Applicants Gill be selected in the order indicated as follows, within each category, persons lift or working in Plymouth will be given a preference: a. Applicants involuntarily displaced, homeless, or living in substandard housing. b. Applicants paying more than 50 paceot of family income for no. e. All other applicants. The hosing authority shall use its best efforts to open up its waiting list for new applications prior to offering assistance to the last applicant on its waiting list with a federal preference. 2. Applicata will be selected in the order indicated as follows, within the fust two categories, persons living of wonting in Plymouth will be given a prehreoce. a. Applicants hrvoWotaNy displaced, homeless, or living in substandard housing. b. Applicants paying more than 50 percent of family income for sent. C. All other applicants. 3. Applicants will be selected in the order indicated as follows: a. Applicants involuntarily displaced, homeless, or living in substandard housing. b. Applicants paying more than 50 poem of family for no. C. All other applicants. Proposal 01 was previously adopted and implemented by the HRA and provides 10=1 preference for all applicants after the federal prefenaaa. A Moment has been added assuring that the waiting list will be opened before getting to category c. Under Proposal 01 it is very anlihely that applicants in category c. would receive assistance. Proposal /02 would provide a local preference for only applicants with the federal prof rence. This proposal would allow the housing authority to issue 10 percent of its admissions (two) to applicants in cnteg)4y c. This provides a more limited local preferences than Proposal 01 and may be more acceptable to HUD. Proposal /3 would provide no local preferences, and is ideally what local HUD ON would prefer housing ardhorkles to adopt. This proposal would also allow the housing authority to issue 10 percent of its admissions (two) to applicants in category c., but there would be no distinction between thaw who live or work in Plymouth. At this lima, stall' has ant received an answer from HUD as to whether they would approve Proposal A, so we may have to fall lack on one of the other proposals as a contingency. HUD staff has indicatedthey will not respond to any proposal until ager a public hearing and Board approval. The dtschad is a proposed revision to Me IMA's Section 8 Admhddmdve Plan that would implement Proposal R. I therefore recommend after holding the proviso* advertised public hearing on Admission Prdersnwas for the Sesllon 8 Program that the Board of Commissioners move to revise ib Sectloa 8 Adeduldradve Pim by adopting the attached language for the of the ]ff2JdMLJM, subiject to HUD approval. do NEW= Ult no HRA maintain one waiting list for all applicants for its Seaton 8 B:ledo8 Housing Program. The HRA mccepb applientions at specified rima, It is from lboso appllcadon duke do waking list Is established. 1314010 Wks= aro pored oo 6e wdit list according to Federal and/or Local Prefermces as ddioed herein and within Preform 02 by dude and time of receipt of applicalon. If an q*lcmt experiences a tongs In their Federal and/or Local PeaRermces they may be repoaitioned on the waldog list accordingly. Any Applicant wishing to be reevaluated for a change In Proferounw, must submit a request in writing. Tbia mquast must fodude a stsu ment describing the change. Applicant; will be rapoaWomd on the Ila in accordance with their Federal and/or Local Preterm and the date and time of application. The HRA must issue rue family a Certificate for the smallest member of bedrooms In accordance with Occupancy Standards In Appendix D; and, eomisemdy for all families of like composition. The waiting list will contain information indicatiog date and time the sppliaaiom aero received by the HRA and, eligibility for any Federal or Local Preferences. Applicam may qualify for a Federal Prefaenoe when they cm*lm the Sadno 8 Honing CertiHrsto Program Pro -Application form or any dme therm w ura assistance is available. To ddm a Federal Profarenos the applicant must oatify to the HRA in wridog dud they qualify for can or mora proferances. The HRA may, at its discretion, request verification of a Federal Prefemnoce. An mWicoot who gnlifim for any of the Federal Pnia ems will be issued a Cadfiam before my other applicant who IS not so qudiW. Available Certificates will be issued to applicants based upon the following priority system: WORM 1: Applicants who have oerdtied dust they qualify for abhor of the following two Federal Profmmm, as deflued In -24 CFR 960.211 Mad involuntarily displaced boucles or living in substandard boning who qualify for a Local Prefermoe. INUORM 2: Applicants who have certified dug they qualify for ether of the following twoFederalPnfamoea, AS defined In 24 CFR 960.211 iwdu=Hy displaced homeless or living in substandard houaing Rd who do laqualify for a local; 11 mnce MORM I Applicants who have cad ied that tiny qualify for the following Federal prefenooe, ae deAmd in 24 CFR 960.211 R"1 paying morn than 30 percent of Family hmme for mot, who qualify for a I.ocal Frefereaon. PRIORITY 4: Applicants who have certified that they qualify for the following Federal Prderenoo, as defined in 24 CFR 960.211 paying mora than 30 pnroent of Finally booms for rem, who do M qualify for a Local Preference. MORM 5 Applicants who do M certify Ihat they qualify for any of the three Federal ROSIN who qualify for a Local Preferecee. Mowry 6: Applicants who do = caft that they quality for any of *a three Federal preferences, who do M qualify for a Local PrArence. When issaiog Cardficata, the Housing Authoft will first select applicants 6om MORM 1; if no PRIORITY 1 applicants, thea MORM 2; if no PRIORr1Y 2 applicants, then PRIORITY 3; Nno PRIORMY 3 applimm. than MORM 4; if no PRIORri'Y 4 applicants, than MORM S; if no PRIORITY S applicants, thea PRIORITY 6. Within each PRIORITY category, appllccaon will be selected based on date ad thus of application. No additional commidamdon will be given to applicants who qualify for more than one Federal Peeferenoe. Prior to Wasdoe of the Certificate of Family Farticliolon for PRIORITY 1, MORM 2, PRIORITY 3, and PRIORITY 4 applicants, the applicant must provide verification that he or she guallfies for a Federal Preference by virtue of the applicant's e= stator. If such verification is not provided, the applicant will be reassigned to PRIORrrY 5 or PRIORrrY 6 status, as appropriate. Appikams so muigmd will retain their origloel dam and dm of application. l - b given to ao applkam who lives or aorta in Plymom6. The houaiog mt6mrity Amll on Na best efCorta to open up its wdit list for mar applications prior to offering wisteme fD the last appliam on Its waiting list whh a federel prefexem0. too hiE&O CUT OF PLYMOUIB NO RLIOWM.H(OI.LVAr, PLYMDUTBI,. NX 0447 DATM February 9, 1995, for Rousing and Redevelopment Authority Meeting of February 16, 1995 TO: Ams W. Hurlbut, lbcecative Director FROM: Bdwsrd 1. Goldsmith, RRA Supervisor SUBJFCT: Funding for Community Builders First Time iWmebvyer CaMact/Forrchas s pnwm when the Board approved the 1995 CDBG boding requests, it was agreed that When of coosidaiog a sapm to CDBG boding allocation for the Comommityr Builder's Me Time Homebuyer Program, individual proposals would be reviewed and considered for boding from tie RBA's Fust Time Homebuyer Loan and Development Program. Community Builders has submitted a request for $18,000 of 1995 CDBO First Time Homebuyer Program funds to be used with $2,000 in foods remaining from their 1994 allocation and a loan from the Minnesota Housing Forane Agency OWA) to purcl ase and rehabilitate a three bedroom home built in 1950 in the 800 block of Niagara Lam, North. The home would be purchased for $60,000 and approximately $19,000 would be spent an renovations. An additional 51,000 would be applied toward closing and financing costs. The foods requested would provide a writedown to mala the home affordable to a family in the 50 to 60% range of mediae income. Approval of this request would leave $146,050 in the HRA's Fust Time Homebuyer Loan and Development Program for 1995, after deducting the foods for the UWview commons proposal. The home would be sold under contract to a family that would participate in Community Builders' first time homebuyer training program. At the time of the sale Community Builders would obtain permanent financing for the home and re -pay the MHFA lean. Upon completion of the training program the family would be approved to assume Community Builders' mortgage and purcbase the home. The sale of the home would include provisions for the family to repay the write-down of the borne if it was sold or no longer used as their residence. A copy of Community Builders' request is sttached. The proposal would moot the objectives of improving the existing housing stack of the community and providing an affordable homeownership opportunity for a low/modeate income family. I dwdore recommend that the Board of Commissioners approve the request from Commanky Builders for the use of $18,000 of 1995 CDBG Fb* Time Homebuyers Loan and Development funds and reque i that the City Caswell approve an ammdmeot to Community BuDders' CDBG contract toe this amermt. 02/09/1999 10:W 6129308041 SUKWM eiUMN FAME 01 MMRU U 0, 1990 TOt ern OF PLlMOUTB/MILT MW a BD QOL=TB FOCUS M9O'P BiOw = COMMW m BlfI=M/CAROL 01000 BBs F. He V'RIIM/PuRemm - VIM TDA 9rMBOQr BIW[ UnrindT I= VMW Wast Ben --A Catmnity Builders has entered into a purchase agreement on a hest. ndthatweplantorehabause in the Contract/Purchase program. The following infosmatioa is pertinent to the purchase agreement and =or your reviews - Property Address# Niagara Lane worth, Plymouth, IN Purchase Prices $60,000.00 Property Description# Three (3) bedroom bungalow with upstairs 4111 SUM located on large lot (122sd91). Two (3) oar detached gara. epparasimately 1200 sgsare feet of finished living area. hues lest 1 tion - close to major bighways, perks, trails, schools and Owing. Bob, lar styyle y onpublicstreet with surrounding housing being 100,700.00 is rre ai"ll: tsaztensive rohabilitation - estimated Marketing Plant presently have several families that would gnslLfy for a mortgage in the $60,000.00 to $68 000.00 range - lamily miss would bs apparoacimstely four (4) and medG income level would be at the 60 to 60 percent range. Reiopsng enPlans Purchase and rehabilitate home using Minaeeotp Rebabilitatios time will lam. 48 dayClossgwitthsthe sae fo@at forr s family19050on contract for deed by May 30, 1990. leanest from City of Plysoaths Rest Seonej in Community Builders wi l use the ramainiag balance of the 1994 allocation which will be in an aaddditio l t of 010,000.00. mount OO.We VMS wonled ante atototatal subsidy of $20,000.00 so that the mostgago would be in the 60,000.00 to $600000.00 range, therefore reaching a lower income level family who otherwise would be shut out of the homeownership market. go understand that the Bousiag sad Redeveioposn Authority will be holding their regular monthlmeeting on Thursday, P 17, 1998. At this time we requestthat we come before that beord with our full proposal. Thom# you for your oiasideration. POOOFfotlen 7011 5 010 DAM F&=" 9, 1995, for Heusiog and Redevelopment AWhoeity Mewing of ft u uy 16, 1995 TO., Am W. Huelbuet, Executive Dieeclor FROM: Edward 1. Goldsmilb, HRA Supervisor ` SUBJECT., Sch &ft of Shategic Planning Session Under the state's Open Mewing Law, any special mewing of the Board must be publicly adopted at a regulm Board meeting or publicly advertised. The strategic planning session to be held on Febmary 25th is considered a godal meeting under the law. I therdwe reeommead that the Board move to hold a special meeting to divans development of a steategle plan for the HRA, sbwft at &Man = February 2S, 1995, to be held at Plymouth Towne Square, ISMO 37th Avenue North, Pb=o&, Minnesota. THE ADJACENT DOCUMENT WAS SUPPLIED BY AGENCY NAMED BELOW. DURING THE REGULAR COURSE OF BUSINESS, TO BE FILMED BY ACS/IS ACCORDING TO NATIONAL BUREAU OF STANDARDS REQUIREMENTS FOR ARCHIVABLE MICROFILM AND ACCORDING TO PROCEDURES FOR THE DOCUMENT SERIES. Job# M0268