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Housing & Redevelopment Authority Packet 05-18-1995
r S t c 1 O I. Call to Order 2. Approval of Apri120, 1995 Minutes 3. Plymouth Towne Square Mamigenent Report 4. Equipment Purchases for Plymouth Towne Square S. FSS Agreement with St. Louis Park Housing Authority and Employment Action Center 6. HUD Monitoring Report of Plymouth CDBG Program 7. Status of Community Home program Property S. Confirmation of Strategic planning Discussion 9. Adjournment hra0518) J 3 Memorandum TO: ANNE HU &BUR`r From: Donna Flaata Date: May 1, 1995 RE: Plymouth Towne Square Monthly Report for MARCH 1995 Monthly Floanelah March Financial Statements (see attached). Plant Operation/Apartment Rehabilitation reflects the cost of paint supplies and labor for turnover and miscellaneous painting. We have requested reimbursement from the contractor for the miscellaneous painting which consisted of punchlist repairs in vacant apartments. General Administrative/Postage reflects the cost of mailing announcements of the Waiting List opening to mailing list. General Administrative/Printed Communication reflects the cost to print cover letters, brochures and applications in prep -ration of the Waiting List opening. General Administrative/Supplies reflects the cost of mailing envelopes for the opening of the Waiting List and a toner cartridge for the Laser Jet Printer. Occupancy/Morketiw Monthly Occupancy Report for March (see attached). 91 units leased, 6 units reserved, 2 units to be leased. March Housing Report: includes March Resident Newsletter Plant Operations: A resident had a concern about a strange smell in her apartment that seemed to be making her nil. We are investigating the problem. Please we attached memo. Water running off the roof is seeping into the basemem. We are working with the contractors and architect to correct the problem. Completion of the landscaping will also help. Resldertt Services: Resident issues and services are addressed in mon detail in the Monthly Housing Report. The following are highlights of lite report. Residents have expressed a desire to we a water soften: and a Resident Workroom at FM. Holy Name of Jesus Church is sponsoring a Lent Program for the residents of M. Several residents boo initiated a Sing -A -Long that has had great response from the resident community. We anticipate a piano being donated by the Plymouth Rockets. If you have any questions, please contact me at 827-8402. CC: Bd Goldsmith i 0,iG d llIS0Y1 Sarah Miller 16 91 +NN 03110M0N11 • SIONNEVIS 101]MONIi 6096S MN 'SlWP3MMIN NY= 30310 1M0109 LUC 300101 3=1 Nlf=ld I I' P17M-a Tows 8* -e Cwh F%W Amlple i Tftm 1 onft FA* d M010 21. IM ji YM Award Nrwrrise: Aehal Nbot tAriemo am" ssnko Foss s1M.eM s124.M4 s44.M6 on= I kwsserwnt trswr . 201 120 st m Told RnirrmrN SIM= 12014 46.010 INUM PA&MMrndPMMW8snI s7M Isis 154 sulo Here. .9 aseo 6.707 766 16.676 no opeolar 4+44ehdr,.ros M 12.714 PAM am F%o"%j&ftdmW 1 1sa6.161Ms VV M%717 to A Ea.ms. 1 1!6 TTgo n, Ndlip 1 i o7 Not kK Prov opsrotlom TRIM dW2—BM AdMsterb to Cwh Flan: in I m.m. Phew 01.670 61.670 0 200.004 ArardinBen 720 720 0 2.660 Ow.) In w Agm o O A28) o foe. ti Phpeide 6744 0 0.748) 0 0=4 In Fleod Am" 1.M4) 0(IAN) alsoInfer.In. QOw.) In AIP a Aeenrd Eqmun am o am 0 Bolds Ol4Fbpkm0d 0.1 6123 o Daft Itsewo o bioedMMd I..1.W hww QOMeomO In Cosh 0 1 Sw C=h ftft o srymrg o1 leer s77A67 67 AM so s802.727 Cwh ftw" momh s1,1ss6 s1a Eos s4s s7 Ma671 sa0e is CIRREHT ASSETS: PETIT CASH CHECKING - OPERATIONS SAVINGS - SECIRIITT DEPOSITS ACCOIMTS RECEIVABLE -TEEMS PREPAID INSURANCE - GENERAL PREPAID MERGE - OTHER TOTAL CURRENT ASSETS PROPERTY. PLANT, AIR EQUIPMENT: PURR B EQUIP - GENERAL FLRIH B EQUIP - NM': ENREPIHG LESS ACCUMILATED DEPRECIATION TOTAL PROPERTY, PLANT. A EQUIPMENT OTHER ASSETS: LESS ACMINLATED AMORTIZATION TOTAL OTHER ASSETS TOTAL ASSETS PLVNMITN TOM SQUARE BALANCE IMT IIHr 31 95 UNRRITED ASSETS ORRENT BALANCE NET IMIN 812/31/94 p1ANGE 500.00 500.00 0.00 75,623.59 51,438.53 24,185.06 28.384.05 25,118.43 3.268.62 639.00 388.84) 1.021.84 6,854.79 0.00 6,654.79 253.15 361.66 108.51) 112,254.58 77.029.78 35.224.80 909.49 0.00 909.49 1,015.15 0.00 1,015.15 92.264.00) 40.688.00) 51,576.00) 90,339.36) (40,688.00) (49,651.36) 1,288.00) 568.00) 720.00) 1,288.00) 568.00) 720.00) 20,627.22 eassasasaessss 75,775.78 asasssasseasss 15,146.56) essssssasasaaa GINRENT BALANCE NET TN 912/31/94 cum eaet(nnd) , LIABILITIES Am RIND BALANCE CUFAM LIABILITIM ACMIS PAYABLE • TRADE B,S33.25 7,547.95 995.30 ACCOM SALARIES AND MAGES 7,729.74 1,619.00 6,110.74 ACC100 ENPEIISEB 8,482.06 11,541.23 3,059.17) SECURITY DEPOSITS 27,080.49 24,137.38 2,943.11 TOTAL ClAIRENT LIABILITIES 51,825.54 K,94S.S6 6,979.98 LONG TEEN DEBT: TOTAL LONG TERR DEBT 0.00 0.00 0.00 RUN BALANCE: OPERATING DEFICIT RESERVE 69,247.58 70,333.21 1,085.63) PARTNERS' DEFICIT 79,406.99) 79,404.99) 0.00 NET INCDNE (LOU) 21,060.91) 0.00 21,060.91) TOTAL FLIND BALANCE 51,196.32) 9,071.78) 22,126.54) TOTAL LIABILITIES S RIND BALANCE 20,627.22 35,773.78 15,146.56) PLVN0UTN TOM S=IRE RTATENENT OF EARNINGS 3 MM ENDED Nor 31 95 UNAUDITED CURRENT VAR. t VTD TTD VAR.R JANUARY 1995- MTN BUDGET VARIANCE OF M. ACTUAL BUDGET VARIANCE OF RID. DECEMBER 1995 BUDGET... REVENUE: APARTMENT RENT 43,051.00 43,051.00 0.00 0.80 129,153.00 129,153.00 0.00 0.00 516,612.00 NRA INDIVIDUAL SUBSIDY 20,259.00 20,259.00 0.00 0.00 60,771.00 60,777.00 0.00 0.00 243,108.00 VACANCY -CARETAKER 1,275.00- 1,275.00- 0.00 0.00 3,825.00- 3,825.00- 0.00 0.00 15,300.00 - VACANCY FACTOR - APARTNEN 6,367.00- 12,915.00- 6,548.00 50.70 20.S4S.67- 45,204.00- 24,658.33 54.55 77,493.00 - VACANCY FACTOR - SUBSIDY 871.00- 6,078.00- S,207.00 85.67 3,639.72- 21,272.00- 17,632.28 82.89 36,467.00 - GARAGE RENTAL 1,615.00 1,208.00 407.00 33.69 4,836.66 3,364.00 1,472.66 43.78 17,596.00 BEAUTY SHOP RENT 100.00 100.00 0.00 0.00 300.00 300.00 0.00 0.00 1,200.00 GUEST ROOR RENTALS 140.00 70.00 70.00 100.00 315.00 210.00 105.00 50.00 1,155.e0, LAUNDRV 806.50• 347.00 457.50 131.84 2,238.50 906.00 1,272.50 131.75 S,0S0.00 NISCELLANEOUS 15.00 75.00 60.00- 80.00 50.00 225.00 175.00- 77.78 375.00 INVESTMENT INCOME 73.09 43.00 30.09 69:98 200.62 120.00 60.62 67.18 632.00 TOTAL REVENUES S7,S"." 44,885.00 12,659.59 28.20 169,860639 126,814.00 453046.39 36.09 436.468.00 EXPENSES: RESIDENT SERVICES: NISCELLANE00S 0.00 20.00 20.00- 100.00 0.00 60.00 60.00- 100.00 240.00 RESIDENT PROGRAMS 109.89 95.00 14.88 1S.67 364.59 243.00 79.59 27.93 1,690.00 SUPPLIES - GENERAL 115.23 90.00 25.23 28.03 374.55 270.00 104.55 38.72 1,400.00 TOTAL RESIDENT SVCS 225.12 205.00 20.12 9.81 739.14 61S.00 124.14 20.19 3,410.00 NOIISEREEPING: SALARIES 934.12 600.00 334.12 55.69 2,623.26 1,800.00 823.26 45.74 8,045.00 BENEFITS 205.19 1".00 61.19 42.49 576.77 432.00 1".71 33.51 1,930.00 MUCH. SVCS-NSRG 0.00 0.00 0.00 0.00 0.00 300.00 300.00- 100.00 3,200.00 REPAIRS AND IMINTERANCE 0.00 25.00 25.00- 100.00 56.14 75.00 18.86- 25.15 300.00 SUPPLIES - GENERAL 0.00 200.00 200.00- 100.00 704.16 600.00 104.16 17.36 2,400.00 TOTAL HOUSEKEEPING 1,139.31 969.00 17u.31 17.58 3,960.33 3,207.00 753.33 23.49 Is.875.00 OBIBEb: VAR. % TTD TTD YAR.% JAMNART 1995 - POSTS MDOIT IMRIANCE OF MRI. ACTUAL BUDGET VARIANCE OF M. DEC9MER 1995 BUDGET. . Ccmltimmd) PLANT OPERATIONS AND 1MINTEMRF: SALARIES 820.00 MAO 108.00 15.00 2,318.00 2,160.00 158.00 7.31 9,660.00 BENEFITS 182.60 175.00 9.60 5.5S 509.42 519.00 9.58- 1.05 2,319.00 APT. REMISILITATION 407.37 150.00 257.37 171.58 407.37 450.00 42.63- 9.47 1,800.00 CARETAKER ALLOWANCES 50.00 50.00 0.00 0.00 156.19 150:00 6.19 4.13 600.00 PURCN. SVCS -BLDG 1.247.46 1,785.00 S37.54- 30.11 2,327.93 S.83S.00 3,507.07- 60.10 21,750:00 REPAIRS A MINT. 181.61 300.00 118.19- 39.40 S76.19 900.00 323.81- 35.98 3,600.80 SUPPLIES - GENERAL 379.92 350.00 29.92 S.SS 910.92 1,050.00 139.08- 13.25 4,200.00 TRASH RENOVAL 603.52 500.00 103.52 20.70 1,84S.63 1,500.00 345.63 23.04 6,000.00 MISCELLANEOUS 0.00 50.00 50.00- 100.00 0.00 150.00 150.00- 100.00 600.00 TOTAL PLANT OPERATIONS 3,880.68 4,078.00 197.32- 4.64 9,051.65 12,714.00 3.662.35- 28.81 50,529.00 UTILITIES: UTILITIES-ELEC. 1.110.00 1,400.00 290.00- 20.71 2,863.06 4.200.00 1.336.96- 31.83 16,800.00 UTILITES-GAS/OIL 2,354.47 4.500.0D 2.145.53- 47:68 9,667.23 13,500.00 3,832.77- 28.39 54,000.00 UTILITIES -WATER 1.800.00 1,800.00 0.00 0.00 3,133.82 5,400.00 2.266.18- 41.97 21,600.00 TOTAL UTILITES 5,264.47 7,700.00 2.435.53- 31.63 1S.664.11 23,100.00 7,435.89- 32.19 92,400.00 PROPERTY AND RELATED: ANINTIUTia 240.00 240.00 0.00 0.00 720.00 720.00 0.00 0.00 2,880.00 DEPRECIATION 17,192.00 17,192:00 0.00 0.00 51,576.00 51,576.00 0.00 0.00 206,306.00 INTEREST EXPENSE 27,075.00 27,075.00 0.00 0.00 81,225.00 81,225.00 0.00 0.00 326,900:00 INSURANCE -PROPERTY 1,818.67 675.00 1.143.67 169.43 4,752.31 2,025.00 2,87.21 134.68 8,205.00 REAL ESTATE TAXES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,420.00 BOND FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL PROPERTY 8 REI. 46.325.67 65,182.0^. 1.143.67 233 138.273.21 135,S46.00 2.727.21 2.01 543,717.00 CURRENT YAR. z TTO TTD VAR.% JANUARY 1995 - Now@ BUDGET VARIANCE OF BUD. ACTUAL BUDGET VARIANCE OF BUD. BE a 1995 BUDGET... emltimod) GENERAL AND AONIKISTRRTIVE: SALARIES -MGR 2.392.00 2,OSO.OD 312.00 15.00 6,SS2.OD 6,240.00 312.00 S.00 27,331.00 SALARIES -11011111 672.75 M.OD 55.27- 7.59 2,159.07 2,184.00 24.93- 1.14 9,464:00 BEEFIT$ 674.10 674.00 0.10 0.01 1,916.04 2,022.00 105.96- S.24 8,832.00 ADVERTISING -MS. 0.00 50.00 50.00- 100.00 0.00 ISO.00 150.00- 100.00 600.00 AUDIT A ACCOUNTING 0.00 0.00 0.00 0.00 0.00 5,440.00 5,440.00- 100.00 5,440.00 AUTO AND TRAVEL 30.52 50.00 19.48- 38.96 75.60 150.00 74.40- 49.60 600.00 BANE SERVICE CRARGE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 COUR 1ER SERVICE S8.20 25.00 33.20 132.80 112.90 75.00 37.90 SO.S3 300.00 DIES S SUBSCRIPT. 0.00 0.00 0.00 0.00 297.00 M.00 8.00- 2.62 455.00 TAS PREPARATION FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 INWREST-SEC. DEP. 105.76 3.00 102.76 223.41 9.00 214.41 36.00 LEGAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LICENSES Alm PERMITS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 925.00 NANAGEENT. FEES 3,000.00 3,000.00 0.00 0.00 9,000.00 9,000.00 0.00 G.00 36.000.00 INSURANCE !FERAL 0.00 0.00 0.00 0.00 0.00 0.00 0:00 0.00 0.00 EETINGS 6 SER(NARS 15.00 150.00 135.00- 90.00 ISM 450.00 435.00- 96.67 1,200:00 POSTAGE 314.72 80.00 234.72 293.40 482.27 240.00 242.27 100.93 1,080.00 PRINTED C ICATIONE 217.78 25.00 192.78 711.12 340.35 75.00 26S.3S 353.80 300.00 PLRICN SERVICES 28.50 30.00 1.50- S.00 81.98 90.00 8.02-. 8.91 360.00 LEAD BANK - DATA INPUT 0.00 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 0.00 REPAIRS B NAINT. 0.00 30.U:00 30.00- 100.00 0.00 90.00 90.00- 100.00 360.00 SPECIAL EVENTS. 0.00 MOD 15.00- 100.00 92.01 45.00 47.01 106.47 365.00 SUPPLIES 336.66 7h.00 266.66 300.94 444.36 210.00 234.36 111.60 840.00 TELEPROE 393.21 3SO.00 43.21 12.35 1,186.27 1,050.00 136:27 12.98 4,200.00 NISCELLAKOUS 233.40 1.000.80 766.60- 76.66 234.60 1,100.00 668.40- 78.67 3.450.00 TOTAL GENERAL 8 AMIN. 6.472.SB 8.360.00 112.58 1.35 23,212.86 28.925.00 5.712.14- 19.75 102,138.00 TOTAL OPERATING EXPENSES 68,307.83 66,494.00 1,186.17- 1.78 190,901.30 406,107.00 13.208.70- 6.47 808,069.00 EARNINGS (LOU) 7,763.24- uau 21,609.00- m.smma 13.116S.76 wase 64.07 wm 21,040.91- ss easm 79.293.00- mesesese SB.252.09 wsmmm 75.46 essea 151.601.00- esN aeme MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNE SQUARE AS OF MARCH 31,1995 WALKER MANAGEMENT, INC. MONTHLY HOUSING REPORT This report is to be completed by the Housing Manager and submitted to Nellie Johnson, Vice President of Walker Health Services, 3737 Bryant Avenue South, Minneapolis, Minnesota 55409, by the 10th of the month followi:za the report month. COMMUNM NAME: PLYMOUTH TOWNE SQUARE NUMBER OF UNITS: 99 REPORT MONTH: MARCS 1995 Name of person completing this report: Sarah L Miller, Manager I. OCCUPANCY A. Total Number of apartments occupied (including caretaker units) during the report month: MU: 91 ALU: NA B. Fercent Occupancy (Divide total occupancy by the total number of units): ILU.- 92% ALU: NA C. Attach the Monthly Marketing Report for detailed information. D. Move•Ins Anticipated for AMUj 3 E. Move auts Anticipated. for 1, Nuning Home Placement II. FOOD SERVICE: Not Applicable III. A. Attach a copy of the newsletter and r-onthly calendar for the report month. B. Social Services: Not Applicable C. Resident Governance: Attach a copy of Minutes from last Council meeting. D. Resident IMse The residents wrote and signed a petition asking the City of Plymouth to install a Water Softener at the building. Management had anticipated waiting until the construction was completed prior to approaching the City. However, due to this incident, we have begun to secure bids and will approach the City soon than anticipated. The residents would like a "Workroom" with a bench where they could go to repair miscellaneous items. Upon careful consideration, we will feel we can easily convert an unused room in the basement into a "workroom" for them. The room was to be used for the rerycling bins, however the room was not large enough to hold the bins and they did not 6t through the doorjamb. The Resident Council is willing to purchase the workbench and residents will donate other items. An informational meeting is scheduled for April 13 to discuss the rules pertaining to the use of the room. Several different residents have complained about the language and behavior of a male resident. The manager has spoke to him and to date, no other complaints have been logged. The Wenness Clinic Nurse has been continuously late fer the monthly clinic. The manager has addressed this issue with the Director of Walker Community Services. We will not be charged for 3 of 4 clinics. We will be getting another nurse and WCS will apologize to the residents by hosting coffee and rolls while they wait for their Blood Pressure checks in April. Holy Name of Jesus Church is sponsoring a Lent Program at PTS for it's. residents. It is held every Wednesday morning with approximately 20 residents attending. In addition, Holy Name graciously lamir. .00 paper - size Bingo cards. Several residents have put together a Sing -A -Long for the community. They have created a booklet of "Oldies, but Goodies". One resident accompanies the singers on the organ. About 30 residents attended and they asked to schedule another for April. The Fire Presentation was scheduled at the end of the month. The talk by Plymouth Fire Officers was well-received. About 30 residents attended and replied that the information the officers provided made them feel safe in the building. The Plymouth Rockers, a established senior choir in the City of Plymouth, has donated a piano to PTS. The City has offered to move it for us. We anticipate it's arrival mid-April. IV. BUILDING AND GROUNDS A Attach the monthly Building and Grounds Inspection Report. B. List major unbudgeted maintenance expenses during the report month (over $250): Item/Servfce Eno& Rationa1e NONE C. Building Issues: Apartment 125: a resident has complained about a strange smell in her apartment that makes her sick. We are addressing the issue. See attached memo dates 03/21/95 for a complete summary. Water Seeping into Basement: We have water :peeping into the basement and storage units primarily due to the water run-off grade near the building. The force of the water falling off the roof has compacted the ground against the building causing the water to pool near the foundation and seep into the basement. The c...,.ractors have been notified and feel part of the problem may be caused by the lack of water -proofing not high enough on the brick wall. They will be addressing the issue once the ground around the building dries out. V. MUM RESOURCES A Staff changes during the report month: None B. Staff training programa: 20 Name of EM&MM Number in Attendance 0321/95 General Safety In -Service 3 03/31/95 Emergency Procedures In -Service 6 03/31/95 Worker's Comp In -Service 6 C. Staff meetings held (attach agenda/min-nes): Dam Number in Attendance 0321/95 5 03/31/95 5 Account Receivables over one month past due: Lessee's Name Amount Due Collection Action NONE A am - Opened Waiting List for Low Income Individuals. Processed 36 Applicants and reserved 3 units. B. - Met with contractor, architect, engineer about building issues and punchhst. We anticipate the contractors to begin on the punchlist in April. Finished Building Operations Book, found additional information and needed to re -tad for functionality. C. RESIDENT SERVICES: Made nametags for each resident to wear during events. D. HOUSEKEEPING: Extracted elevators and each stairwell entrance. J:_. 1#): fuyJI v_lly 1) Continue to lease apartments and move -in residents. 2) Re -open Waiting List to Low Income Individuals. 3) Work with contractors to fulfill Punch List obligations. 4) Send out Invitations for the Open House. TOVME CRIER. Issue No. 3 Nis .Ir h 19. An Irish Tribute God then made man. The Italian for Music and Art, The- French for Fine Food, The German for Intelligence, The Swede for Beauty, And on and on until He looked at what He had created and said, This is all very fine but, No one is having fun. I know what I will do, I will make me an Irishman, too!" A6 As If you have a special interest, hobby or story you would like to share with the other residents, we want to talk to you in the Office.. We would I'm to put your "experience" in writing and feature you in one of our newsletters. Congratulations to the winners at the Valentines Party: WOOMW Bettie Allison #210, Elizabeth Quast #212, Evelyn 0. slow Cedergren #231, Joyce McCaughey #221, Catherine. Myhre #305, Shirley Runde #109, Leona Peterson #125, Adeline Langer #206, Ray Behrenbrinker #315, Bill Lambie #132., Delores Engman #325, andZa- d Pat Lambie #127. 0MTAWftW4 LffffM AUC" DONWW by R Oft oil Our condolences and sympathy goes out. to Ted Solle of Apt 233 and leis fancily. Ted's wife, Milder passed away on Frrdayy Febnmary 24. SAFETY QUESTION FOR MARCH.... What should I do if there is smoke in my apartment and the smol alarm is going off? If you happen to burn something and your. apartment fills with. smoke, your smoke detector will go off. This alarm is ad monitored by an outside company and the Fire Department will not be dispatched. If you have the situation under control and need to air out your apartment, open your windows. DO NOT OPEN YOUR DOOR AND LET SMOKE MOVE INTO THE HALLWAY. This action will set off the commons area smoke alarms and the Fire Department will respond. Once the smoke (or heat) is removed, the smoke alarm wi stop sounding. If a fire occurs within your apartment and your health and safety is in jeopardy, leave Your apartment immediately closing the door behind you to contain the hire. Pull the handle on the nearest hire alarm box. found by any exit or stairwell. This alerts other residents by activating the commons area fire alarm. It will also automatically at off secondary alarm which notifies the Plymouth Fire Department. Proceed to the safest apartment away from the fire and call 911. Give your name, exact address, and locati of the fire. Do not return to your apartment until instructed. PHONE BOOKS New Phonebooks have arrived and are located under the mailboxes... feel free to pick a set for your apartment. Please take your old books to the garage and stack them neatly in the corner of the West Elevator Lobby for recylcing. DO NOT PUT THEMINTHERECYCLINGBINS!! Thank you. 1AIES ER M nM IR - ASH Imagine the terror, opening the trash chute to threw out of used napkins, old paper plates„ coffee Y l o to Bud piles beady eyed and thea ' dime .... M out at you viciously, Cmrlg to make a meas and really ruin your Th,• hAgRMWandit's still haoneriwet p Lance. Whaes worsel?I?l yuptrashmonster's mess: in the trash rooms, it the gam, to clean up the That's wby we're asidog for your MMP, Please mala are not to Puttrashchutethatmighteven.- poss>b y„ back it U !Cs a ung into the carry it down to the • 9ueatlonable item, pleaseSam• Y.. you may be able to push and above and get it into thechute, but that's where it WM stay and probably sight at your floor level. 'Then yourneighborswillprobablybemadatyou.. And all because of a little garbage. Try tofollowthese11sIpfulguidelines: NO BOXES OF ANY SIZE IN THE CHUTE NO COAT HANGERS IN THE CHL)TE DO NOT FOLD UP ANYTHING TO MAIC IT FIT IT INTO THECHUTE, IT WILL ONLY UNFOLD ONCE INSIDE THE CHUTE IF IT DOES NOT FIT EASILY INTO THE OPENING OF THECHUTE, IT NEWS TO BE CARRIED DOWN TO THE GARAGE ALL GARBAGE THAT YOU PUT D= TAE CHUTE—MUST— IN A TIED BAG. WE ARE FINDING GARBAGE ALL OVER THEFLOORDOWNSTAIRSINTHEMAINTRASHROOM. ALSOOPENEDBAGSWIMGETGARBAGEALLOVERTHEINSIDEOFOURCHUTEANDNW[E IT Nga,4, T= FOLLOWING ARE UNW TW SROM ALWAYS BE CARRED DOWN TOT= GARAGE BOXES. COAT HANGERS YOUGLASSCONTAINERS SAVED • CANS AND RECYCLABLES • kt& NEWSPAPERS (RECYCLAB c THE GARBAGE BAGS DAY111111111 FURNrn= r1EMS ANY LOOSE r1ZK NOT IN A T® BAG THANKS FOR ALL YOUR HELP IN BATTING THE TRASH MONSTER. ACTIVITIES SCHWAN's Mdour Flee Foods will be here every other Wednesday at 1:00 ppm. beginning on March 1. The Paschal Season with the Holy Name of Jews Church Holy Name Church will be sponsoring a Lent Program for the residents of Plymouth Towne Square. It will be held every Wednesday until April 12 in the Dining Room starting at 9:00 am. All residents are welcome to attend. If you would like additional information, please contact Sophie Petschl, apt. 331. BINGO Per your request, Bingo has been added to the calendar on a weekly basis. We are going to alternate days, one week Bingo will be held on Thursday and the following week it will be held on Wednesday. We need volunteer callers. If you are interested helping out,'please we Kim or Lance. The cost is $1 for the first card and .50 for every additional card thereafter (for the entire night). There is no card limit. We hav purchased a Bingo game for the building and would like to give a big TIiANKS Kim and Lance for being so generous in letting us use their game. DWIT FOROW Ilia TORTEN LARK CABZaQ TRIP Qat 2NUM r, 3/9. I= BUS WILL PICK PARTICIPAX= UP AT 7:40 A.M. TRANSPORTATION TO SHOPPING Just a reminder that Dial -A -Ride services PTS once a week: On Tuesdays, Dial -A -Me will be here at 9:30 a.m. to take residents shopping to the Rainbow Foods/Target Greadand complex on Rockford Road The bus will return to the stores at 11:15 a.m. to bring residents home. Please teU the driver which store you would like to be dropped off at, he will pick up all riders at Rainbow Foods. Please remember to sign-up for the trips on the sign-up sheet located on the bulletin board outside the Front Office. TAX MAN y" Sponsored by AARP and the IRS, a retired CPA Y.11. be available on Tuesday 3/143:00 p.m. - 5:00 p.m.), Thursday 3/16 (9:00 a.m. - 1:00 p.m.), and Wednesday 3/22 (9:( a.m. -1:00 p.m.) to assist residents will filling out their tax papers. We ask that yousign-up for a half an hour appointment to meet with him. Sign-up sheets are locatedontheCommunityBulletinBoard. If you have questions, please see Colleen or Sarah People using his service should bring the following papers for their tax preparation, ifthey're available. If such papers are not available (lost), he will try to work withoutthem: Copy of last year's tax forms. Statements of income received 1994 (Social Security, pension, 2dividends). Tax booklets or name label if received in the mail. : 9CertificateofRentPaid (if doing rent refund). Any other papers such as sales of home or stock. ' 8 4 FIRE! IFIREUIRE PRESENTATION Once again we have scheduled for the Plymouth Fire Department to come to thebuildingtotalktoresidentsaboutfiresafetyatPTS. We had to cancel the last two . times due to health reasons of the officers. They will talk about what actions residentsshouldtakeintheeventofafireandprecautionstheycantaketopreventafire. Please join us Thursday evening, March 30 at 7:00 p.m. in the Dining Room. GARAGE HMS Please do not idle your vehicles in the garage. We have a heated garage and warming up your car before you drive it is not heeded. If you would like to have your car idle for a few minutes before you drive it, please take you car out of the garage and let it sit in the open air. If you wash your car in the garage, please remember to wind the garden hose up under the spicket. We will be installing a hose reel but in the meantime, please help us out keeping the area neat and clean. CVATM COMMANDWRI11 FOR LIMG 1. If you open it, close it. 2. If you turn it on, turn it 01E 3. If you unladt it, Ioclt it. 4. If you break it, admit it. S. If you can't ft it, call someone who can 6. R you borrow it, return it. If you value it, take care of it. 8. If you make a mess, clean it up. 9. If you move it, -put it back. 10. If it belongs to someone else and you want to use it, get permission. 11. If you don't known bow to operate it, leave it aI 12. If it's none of your business don't ask questions. 13. If it ain't broke, don't fix it. 14. If it will brighten someone's day, say it. SAINT PATRICK'S DAY POT LUCK' S WHEN? 3/17/95 WHERE? DINING TIME? 5:00 PM Xuum SIGN UP SHEET ON BULLETIN BOARD. BRING YOUR OWN SILVERWARE AND PLATE. AREN'T YOU ----LUCKY----WE WILL SUPPLY GREEN NAPKINS AND GREEN BEVERAGES. IMPORTANT: REMEMBER TO WEAR GREEN OR ELSE YOU'LL GET LOTS OF PINCHES. WE'LL HAVE A PRIZE FOR THE "GREENEST" .RESIDENT. IRISH YOU'D BE THERE! ! ! ! !" VW Cir Um rrs +mac to U MMU DAY 'WEEK You wakeace down on tupjhe pavement. You put your bra on backwards and it fits better. Your call Suicide Prevention and they put you on hold. You see a 160 Minutes" new team waiting in your office. Your birthday cake collapses from the weight of the candles. - You want to put on the clothes you wore home from the party and there aren't any. You turn on the news and they're showing emergency routes of the city. Your twin sister forgot your birthday. Your car horn goes off accidentally and remains stuck as you Follow a group of Hell'sAngelsonthefreeway. Your boss tells you nott to bother to take off your hat The bind singing outside your window is a buzzards. You wake up and your braces are locked together. Your walk to work and fund your dress is stuck in the back of your pantyhose. You call your answering service and they tell you it's none ofyour business Your blind date now out to be your ex-wife. Your income tax check bounces. You put both contact lenses in the same eye. Your pet rock snaps at you. Your wife says; "Good momm& Bill" and your name a George. Author unknown .... but troubled Damred by L Kirby 010/ A 194019 SLNG-A-LONG MONDAY MGHT, March 13 Q 7:00 P.M. You are invited to a Sing -A -Long with Helen Garberg at the organ. We need all the singers we can get to create a new sound for the 90's wAusive at Plymouth Towne Square. Please come if you can, it will be fun. Coffee and cookies will be served. f , 16 oil f.4ENVilRONMENTALLYSOUND.... •.•• As many of you know, PTS was built with "environmentally sound" toilets that useONLY1.5 gallons of water per flush. Older models use 3 gallons, therefore the water pressure in the bowl is not as powerful as you are used too. As a result, you either need to flush twice (using 3 gallonsM) or worst scenario, the toilet plugs up. Maintenance is closely watching to see if the building codes will change to allow toilet to use 3 gallons of water. In the meantime, we recommend residents who have pluggingproblemsinvestina $3.00 plunger. Thank you for your understanding and cooperation as we all need to adjust to this politically -correct, environmentally -sound tactic. QMTA%W WNE%wxnnr&awH I MOMINT ZN NMI GRAND RAPIDS FIRST U.S. CITY TO FLOURiDATE WATER Bess Myerson from New York City Crowned Miss America A LITTLE MUSIC FROM 1945 to to *A" ff A4ar&vmac Sawmada" 1846 Heisman Trophy Winner: Fell: "Doe" Blanchard. U.S. Army AVERAGE AMERICAN INCOME REACHES ALL TIME HIGH OF 2;390.00 PER YEAR! It's A Great Day New For Railroading" c graft" dt - lira Waw A Sen-ing Seniors Since 1943 139 Just A Little, Please ATOM BIT BYTE DAB DOT DROP ELECTRON FLECK GLOBULE GRAIN HAIR IOTA JOT MINIM MINUSCULE MITE . MODICUM MOLECULE MORSEL MOTE PARTICLE PATCH POINT SCRAP SCRUPLE SHADE SHAVING SHRED SLIVER SNACK KCI SPLINTER SNIPPET TOUCH SPECK TRACE Q L Z Q P M U T L E E N S M L T P K Q Z U A P O I N T L -P W U P A M B S B T U 8 D I P E U Q V R I D AYPZCRLZICXQCCTES U X L H H I U C K C M D S E R Z Q I U I V B S C A A B U O W U L Z B' T 8 N D N H 8 R X E Y M T W U O L K L T'E J A U T$ H L 8 R E W Y M XPERVDNAT V 8 C X I Q P A V R H V E I O B I I H I J D N D K R Y S Z B M L K T D,L ATOP R TCVDPAKEGCRDS•VRNR E S N F O G T L T I R Y A.R I A U PS -AO DTOOAYJUYBLNP PNKNRBPHNOBJNPZFG I°ASCUTGOTBMHS.BS LK• N.0 Q L 8.R C A R I I W H W R B P SKENALTENDCTCXOOL C X"Z 18 0 F I L G H P I N M.2 J U K N K I Z M O K E Q G.8 H X R H rtgATI:0 WUA NQE#J© COMMA F.-,):•][-#1 (Y4,l e'NA4 L-311 l ZA I:%''Ll AA'u ItMA Q"L PLYMOUTH TOWNE SQUARE March 1993 OR.m"Ro m PR.P61t ftm1 NwAaRmol AmmoA twitim L"" IN -- /ftm 1 2 3 4 Fehnury S M T W T F S S M T W T F S 6 7 / 9.10 Il = 7 ! 6 7 / 17 I7 N 1! 16 17 1/ 9 10 11 17 17 16 1! 19 70 71 n n 7! Z! 16 17 I/ b 70 71 77 unM nu3lur:t79 OODAM -I SO 9:70AM•7:70IN 1 BMi6y66oFaN O:OO AM C09 0 tA/M am 9,X AM • 7:70 FM S 6 7 8 9 10 11 6:loPA/ w 7AOFMCN6(m MAM•1100 9:70 AM •=Ao FM 7:70AMTmtl/ LdmCwwTnp IOAO AM CdW 9.70AM-7:70FM BENOWNPOW 1 sm" shop 7AOMBY11m 12 13 14 is 16 17 18 exlO W -IW 7:OOPM Sing -A -Long TA7111AN WI 7 1mCm*(w A mm tr00 f 6lg1 9:70 AM •700FM Om*awopn_.. IMAM-I=nf TAXMAIt IOa90 A f come 7 mw b V 10 s o PM Par NICK 19 20 21 22 23 2.4 25 6.10 FM 7aoFMcrtcA11I al r IOaD0AMC0®1/ 9JOAM•tooFM O q F4m UNI M 11:00 AM Wellness mao7u Clinic 26 27 28 29 30 31 Id.-Jopm 71130nica+m v00 9:70 AM • 7:70 FM IOVOAMC 00 7009M 9:70AM•1:7oFM OisYmm 7:00 FM Fim P1e/m//um OR.m"Ro m PR.P61t ftm1 NwAaRmol AmmoA twitim L"" IN -- /ftm PLYMOUTH TOWNE SQUARE RESIDENT MEETING MARCH 14, 1995 1. The meeting was called to order with 43 residents and Sarah Miller present. 2. The Minutes of the February 14, 1995 meeting was presented. Upon a motion made by George Miller and seconded by Aortas Funder, the minutes were approved as presented. 3. The balance of the resident fund is currently $199.69 which includes an increase of $34.00 from the February Pot Luck. The balance of the fund is now $199.69. 4. NEW BUSINESS a. Sarah announced the opening of the Waiting List for Low Income Individuals. She anticipates a lot of activity around the office over the next several days. If anyone has any questions, please see her. b. A new, more sophisticated Bingo set was purchased for $100. The set includes a cage, balls, 200 different cards, and 300 chips. Sarah thanked Holy Name Church for donating the time and materials to laminate the 8.5" x 11" Bingo Cards. A bigger thanks went to Sophie Petchl and Shirley Runde who helped in make the donation happen. If residents would like more Bingo chips will need to be purchased. Bingo night donations were requested due to the quantity and cost. Sarah asked for a contribution of 50 to help pay for the set. She suggested that $5 each Bingo night come from the winner pot for the next ten weeks. The residents approved. d. The garage will be swept on March 15 at 10:00 a.m. Please have your cars removed by then. e. The Kitchen Shower was discussed and will be outlined in more detail in the April Newsletter. 5. ANNOUNCEMENTS: The following activities are coming up on the March Calendar: Schwann's Ice Cream, Pot Luck on Friday, Plymouth's Fire Department with conduct a Fire Presentation, and the Lent, Program continues on Wednesdays. 6. OLD BUSINESS: Sarah and Don meet with the architect and contractor regarding several building issues and the punchlist. They are creating a Target Plan to complete the punchlist and anticipate starting the work in the next several weeks. Watch for further developments. 7. The new Move-in's and Birthdays were announced for March. Cake and coffee will follow the meeting. Meeting Adjourned Respectfully Submitted, Pat Lambie, Secretary PLYMOUTH TOWNE SQUARE RESIDENT COUNCIL MEETING MARCH 23, 1995 The meeting was called to order with the following present: Pat Lambie, Mary Miller, Sarah Miller, Margaret Pearson, Shirley Runde, Ruth Sallmen, Arnold Seppa, Clarim Severson. 1. The minutes for the February 13, 1995 meeting was reviewed and approved. 2. The amount of $34 received from the February Pot Luck. The balance of Resident Council Fund is currently $199.69. 3. Sarah made the following announcements: a. An Open House for the public will be held on Sunday, May 5 from 2:00 - 5:00 p.m. She will be asking for resident volunteers to assist as greeters and answer questions. b. The problem with the Wellness Clinic has been addressed and the problem with tardy clinics should be eliminated. c. There have been recent complaints about Maintenance Work Orders not being completed in a timely fashion. Sarah has spoken to her staff and the problem is resolved. d. The labels and holders for the resident name tags have been purchased. The Council decided that the first and last name should be the only item on the name tags. Sarah hopes to have them done shortly. e. A resident recently approached Sarah regarding purchasing a Ping-Pong Table for the Activities Room. Funds for it are not available in the Operations Budget. Sarah asked if the Resident Council is interested in purchasing. It was determined that there is not enough interest to warrant purchasing a table at this time. f. Sarah asked for two volunteers to act as Secretary and Treasurer on the Resident Council. The Secretary would review and sign the minutes from the Council and Resident meetings. The Treasurer would provide the verbal reports at the Resident Meetings. Pat Lambie and Shirley Runde volunteered respectfully. g. Sarah is in the process of securing bids for a Water Softener for the building. She plans on meeting with a City representative to discuss. h. Sarah anticipates purchasing the furniture for the porch and would like to see it in place by the Open House. In addition, she will -be investigating the possibility of purchasing the TVIVCR for the Activities Room in the near future. 4. WORK ROOM: Per residents request, the Recycling Room in the garage will be turned into a "Work Room" for the residents. The Resident Council offered to contribute $35 to a pre -made workbench or wood if some residents wanted to make it. Margaret Pearson offered to donate the broom, dustpan, garbage can and bags for the room. The building will purchase a kitchen size fire extinguisher for the room. For safety reasons, there can be no power tools left in the room. We can make a list of tools and which residents will lend them out. Residents can. not spray paint in the building. They can use the car wash to saw in or paint with a brush, but they MUST clean up after themselves. If it gets to the point that residents want to leave dangerous tools in the room, we can consider changing the door handles to locks and request residents sign a waiver to use the room. Sarah will plan an informational meeting to discuss the purpose of the room to the other residents. 5. Sarah has been approached by several residents about other types of activities they are interested in. It was discussed and the following informational meetings will be held: a. Craft Group: Residents can bring their hobbies and crafts and discuss if they want to get together and share ideas, swap material, teach others, etc. b. Gardener's Group: The Council was impressed with the "Green House" at Walker Plaza and it was suggested that a similar style be built at PTS. Sarah will investigate. Some planters and plants will be purchased and placed around the building. The Council felt that a number of residents would be willing to take over the responsible of caring for and watering the plants. c. Exercise: -The Council felt there would be a great interest in some sort of exercise. Pat Lambie offered to help and lead a class. With summer approaching, a W2iking Club would be will received. 6. A number of residents have asked certain council members to speak on their behalf regarding the language and behavior of a male resident. It was discussed and determined that Sarah will speak to the resident. Meeting Adjourned. Respectfully Submitted, Pat Lambie, Secretary PLY NOXT N TOWNE SQUARE March 20, 1993 Shirley Barnes, Director Walker Community Services 3737 Bryant Avenue South Minneapolis, MN 55409 Dear Shirley, Plymouth Towne Square .has a contact with WCs to provide a Wellness Clinic once a month and a Health Talk every other month to the asidef. Ifat that the service thebuildinghasreceived ' satisfactory. The nurse for the mony Wellness Clinic. Juanita Cobb, has been late on a resdar basis. She has been late anywhere from 20 minutes to over an hour for three of the four months it has been scheduled. The Welhtess Clinic for today had to be cancelled because Juanita did not have her calendar with her to remind her that she needed to be at PTS today. This constant lateness does not refect won for Walker Management who schedules and 1130115015 the service or WC3 as the provider. I do net have to tell you that the residents feel that the monthly blood presstln check is very important to theirhealthandwell-being. Will you please investigate and ®et back to me on how you plan to rectify the situationsothatthisdoesnothappenagain. In addition, how would you like to handle the compensation for the cancellation today? I would be happy to discuss this with you at any time, please call me at 550-9525., Sincerely, Sarah K Miller Housing Manager 15500 37th Avenue North • Plymuth. MN55447 612) 5509525 AICD Nay r @Awddp u A.".r • n,.w am Interdepartmental Memo TO: DONNA FLAATA From: Sarah Miller Date: March 21, 1995 RE: APARTMENT 12.5 The resident in apartment 123 came to me approximately 2 weeks ago complaining of a strange smell in her apartment that has been making her sick since she moved in. She says that it has recently become so overpowering that she has to leave her apartment on a regular basis to get fresh air. The smell is stronger in her bedroom than any other area. I have been worldog with the resident and bar family in trying to determine what is causing the smell. She describes it as an oil/gas smell which is stronger in bar bedroom. The following has been addressed, however the source still has not been located: 1. The only new item in her apartment was a new bed purchased when she moved -in. The manufacturer replaced the mattress. The bed frame was eliminated as the cause when it was temporarily removed from bar apartment. 2. Greg Oppegard, Jim Salxl, Dave Salmenin, and the Engineer inspected her apartment and was wrable to detect a =ell or suggest a source. 3. Minnegaseo tested for carbon monoxide and natural gas, tests were negative. I arranged for an expert in indoor air quality to come out and speak to the resident and do a visual inspection of the site. He was unable to determine the cause of the smell, however he did feel that there was something in the apartment that the resident was reacting to based on her symptoms which were constant. He speculated that it could be caused byy residue/dieddizWdrying out from the new carpet and/or cabinets/doors as there are no chemicals in the drywall, pair, of ceiling spray that would cause this reaction. In a newly constructed building, the materials during the first year release non-toxic chemicals which normally do not cause adverse health effects in tenants. This period is commonly referred to as the Drying -out or Settling! stage. He felt that the resident pmy by ultra sensitive to the new building materials and that eventually she would become acclimated to them as the chemical release decreases over time. He suggested that we speed up the drying -out process by 'baking' the unit That is, we turn up the beat as high as possible for several hours, then air the apartment out, repeating the process several times. In addition, we can steam -clean and extract the carpet to pull up any chemical residue left over from manufacturing. We will proceed with both of these tactics. If the above procedure does not eliminate the problem, for an additional cost, he can conduct air and material testing which would determine if higher than normal chemicals are being released into the ai I will keep you informed of the situation and would ,appreciate any comments you have in regards to this issue. CC: Greg Oppegard Leona Peterson #125 File PLYMOUTH TOWNE SOAURE. STAFF MEETING March 23, 1995 Present: h.Millern Kreatz, April Villareal. 1=K Lance Schnacky 1.' The yearly General Safety In-service was completed. The safety committee will meet on a monthly basis to discuss safety issues. 2. The maintenance request lists need to be addressed within 2448 hours. If a resident isn't hom% leave the pink copy on counter. V the work can't be done within 48 hours let Sarah know. 3. Make sun the janitor and maintenance rooms are closed and locked. 4. If you feel your being overwhelmed by your work let Sarah know and she will help prioritize. S. Tentative Open House, Sunday May 21, 2-5 pm. All staff needs to plan on attending. 6. When your completed with lists, memos, and notes return them to Sarah. 7. Donna Flaata was out for a visit on March 21 said that the building loolw very nice. Good Job. 8. We have several move -ins during the month of April. N you happen to enter their apartment and it was locked going in, lock it on the way out. 9. We know have two usable housekeeping carts, one on 1st floor, and one on 2nd floor. The maintenance room has been cleaned so make sun if you use something put it back when you got it. PLYMOUTH TOWNE SQUARE STAFF MEETING MARCH 31, 1995 Present: Sarah Miller. Colleen Kmatz, April Villareal, Don Hammer, 110&Lance Schnacky. 1. When the pager or the emergency pull cord goes off, the first thing that needs to be done is to call Data and let them know you are responding. The pager needs to be carried at all time. 2. Completed the worker's Comp In -Service. 3. When it rains, on-call staff will need to take pictures outside as to where the rain is coming off the roof and pooling on the ground Also, check the storage areas and take appropriate pictures of any water leaking. 4. The residents would like to convert the can room into a workroom. They will provide their own bench and tools. S. The punchlist will be started soon. 6. On Tuesday, April 11th, the parking lot is will be swept. 7. We will meet in Kim & Lances' apartment for nest creeks meeting. 8. Residents have complained about Earl Skays language and behavior. Sarah has instructed staff to report any offensive treatment toward reaidentsistaff and that they should let Earl know they won't be subjected to his behavior and walk away. 40 '' " i , :.y y Aw;. •',,..4.F..•'QTY,OF;PLYMOZTI'H. ..'s w .,,", .a M T`g'..w/a, yyb>' gkx:'Y g:n/'"Fp da/. ,+'/>-. p ' S ^ '. f' ., , s, ' .17Y1, IPT.YMOU'1'H Y./YiY'/AMY U'u ip .,:t'v..' 4'"• Ys A fix. tf,.. - -. _ "$..n`e ' <;iv:^ •'+. '' r. >. ... .:fr.i ss•a. ''., ;'LPki.. AWG, "... $.. x'. s e ..,.. DATE: May 12, 1995 for Housing and Redevelopment Authority Meeting of May 18, 1995 TO: Anne W. Huriburt, Bxacutive Director FROM: Edward J. Goldsmith, HRA Supervisor 46f SLIRIECT.- Purchase of Additional Equipment for Plymouth Towne Square The construction plans for Plymouth Towne Squaw did not include a water softener for the building. Residents have expressed concerns to stats regarding the hardness of the water in the building. These concerns have included dissatisfaction with clothes laundering, accumuladons of hard water deposits and sosp scum, itchy dry akin, and the potential damage that the bard water can do to the plumbing and equipment in the building. Residents representing 84 apartments have signed a petition regnesdeS that the HRA install a water softener for the buikliog's water system. A can of the petition is attached. Stats' agrees with the residents that a water softener is highly desirable for the building and should be installed for the building's but water supply. The softener would only be installed for the hot water because of the potential adverse health effects for seniors of the higbw sodium levels in softened water used for drinking and conking. Walker Management staff has advised us that water softeners have been installed for the hot water only in other properties they manage and the results have been satisf mtory. Also, because of the design of the plumbing system a major modification In the system would be neaaaary to appropriately instal a softener for bah the cold and hot domestic water supplies. This aspect of the installation has been discussed with the Resident Council and it has concurred in the decision. Bids have been obtained from four vendors and the bar bid for installing a water softener is 4,650.00 from Surge Water Conditioning. The cost of salt for oho softener would be approximately40permonth, $480 per year. Walker Development is currently in da process of determining the amount of emu funds that will be available in the Project Fund at the completion of eonstnution. N adequate funds are available, this cost could be charged to the Project Fund. However, U adequate funds wen net available in the Project Fund, the coat could be absorbed by Towne Square's 1995 management budget. The coat for the salt would be covered in the annual management budget. The 1995 management budget includes $2,400 for the purchase of exercise equipment. Towne Squaw has received a number of donations of exercise equipment, making these expenditures unnecessary. However, staff has identified the need for a television and VCR for the building's Activities Room for oowdso classes and social activities and a television for the Guest Suite and recommends using the funds budgeted for exercise equipment for these items. The Reaidom Council has mvbwed and concurs with this request. It Is recommended that the Board approve the sspenditure of $4,630 from the Tonrne Square Prgject Fund for the purchase and hwWbdbn of a water softener for Plymouth Towne Square, or fig the Towne Square Expense Account U sufficient funds aro not available in the NVQect Fund and that it da approve the use of $2,400 budgeted for wairche equipment in the 1996 management budget for the purchase of a todevisbn and VCR for Towne Square's Aetivitiea Room and a television for its Guest Suite. March 17, 1995 Plymouth Housing and Redevelopment Authority3400PlymouthBoulevard Plymouth, MN 55447 Dear Members of the Board, We, the residents of Plymouth Towne Square, would like to express our appreciation for the wonderful facility you have provided for tar. We compliment you for its beauty andcomfort. All of us are happy to be here and consider ourselves extremely fortunate to bespendingourlateryearsinsuchelegantsurroundings. It is with great reluctance that we aro expressing concern about the exceedingly hardwaterthattheCityofPlymouthisunfottuaateenoughtoprovideforitscitizens. It is a shame that while the building was in the development process that problem wasn't addressed. There have been many complaints of itchy, dry skin and clothes cot satisfactory when laundered. In addition we and to be constantly cleaning our sinks, toilets and tubs due to the hard water deposits and soap scum. It would be in your best interest, as well as ours, to seek a solution to this troublesome problem before it gets out of hand, especially when you consider the future costa to you involving replacing thefaucets, pipes, and equipment which are already showing signs of hard water residue abuse. Thank you for giving this matter serious attention. We will look forward to hearing from you in this regard. Again, we thank all of you for providing this tremendous gift to those of us who have limited financial resources. Also, the entire stat starting with Sarah, work very hard to keep evezymne happy. They are all kind and caring and we appreciate all of their efforts to sustain a lovely home atmosphere. Sincerely, Towne Square Residents 2' cam--•— 3 a .- 3 /d iz 3 330 4: off 41GFs•.rra' tyy'e C•' Ir.: s- S CITY OF PLYMOUTS' i . r°&, '.:• '„_., ,'z • , <9;.: f . 3.. s, :> b ..'moi. +4•w,'• .ai>+`:s •,,., •,C.t=.4 ;it..;: "..t • 3400 PLYMOUTH BOUIEVARID, PLYMOUTHS MN::Ri4i7. . W , S• .t"'. s: ..`: .• -:>• ::,>i.•:•xr.>"• wE.-$a•',n .s:r.„i .^p s.; iv. _ . w,; .i wr s DATE: May 12, 1995 for Housing and Redevelopment Authority Meeting of May 18, 1995 TO: Anne W. Hudburt, Executive Director FROM: Edward J. Goldsmith, HRA Super::::® m44wemeetT: SUBJECFamily Self Sufficiency (FSS) with St. Louis Fath Housing Authority and the Employment Action Center Staffs from the Plymouth HRA, St. Louis Park Housing Authority and Employment Action Center have been meeting to develop an agreement that would implement the joint Family Self Sufficiency PSS) Program that has been designed by the three organizations and the other members of the FSS Steering Committee. Tina FSS Action Plan that was approved by the' Board on April 20, 1995, has been submitted to HUD for approval. The St. Louis Park Housing Authority is in the process of submitting a new application to HUD for possible funding later this year. Both staffs are also pursuing contributions from local businesses for the program. The initial one year budget for the program will be funded by the previously approved $20,000 from the MRA's Section 8 reserve fund, $30,000 from the St. Louis Park Housing Authority and $1,000 donated by Norwest Bank. A copy of the budget is attached. Uader the agreement, Employment Action Center will provide the case management and related services for the Plymouth and St. Louis Park program participants in accordance with the Action Plan and program budget. Employment Action Center is a division of RESOURCB, Inc., a nonprofit human services organization that has been seeing the metropolitan area since 1960. Employment Action Center currently provides services to approximately 4,000 disadvantaged unemployed and underemployed individuals each year. Its mission is To assist people who are unemployed, underemployed, or in career transition to recognize and use their strengths to achieve their highest potential in rho job market. - Employment Action Center is the exclusive vendor of services for the state's Success Thwggh Reaching Individual DeveJopment and Employment (STRIDE) program, operated through the County. for persona on public assistance in western Hennepin County. The STRIDE program will be a uW" resource for participants im M. Employment Action Center has also provided similar teas manager services for the St. Louis Park Housing Authority's Rental Assistance for Family Stabilization (RAPS) program. RAPS is a program funded by the Minnesota Housing Finance Agency. Based upon the St. Louis Park Housing Authority's experience with Employment Action Center and the Center's status as the Stride vendor for western Hennepin County, it was invited to participate as the contractor to provide the necessary case management and related services for the FSS program. R Is recommended that the Board of Commissioners authorise the Chairman and Executive Dhidw to enter Into an agreement on behalf of the Plymouth Housing and Redevelopment Authority with the St. Louis Park Housing Authority and Employment Acton Center, a division of RESOURCE, Lm for the operation of a joint Family Self SuAidmq Program. Budget for Initial Year July 1, 1995 - June 30, 1996 Full-time case manager 23,080 Secretarial services 1,600 20% supervisors salary 6,633 3% directors aslary 1.818. 3.6% vacetionfeick 1,118 21.6% *Inge 6,616 20%administration %a 6AU total RESOURCE cost to operate contracted overhead for payroll, accounting, audit, etc.) Local travel 1,000 Subscrlptionstpublicstions 160 newspapere, etc. for Job search) Staff b*ning 600 Postage 800 Office supplies 600 Printing 600 Client travel and day care 331 Other g GRAND TOTAL: 61.0p'a 6, yt., ia7•...). s':'s ;;i :JL '0.i 'v 4Toi'+'s iv,, CITY OF PLYW - . r! ' 3400 PLYMOUTS.BOUILEVAIBD' µ.. ^Y p'..' yb.`.. '%:FF b.''", •'y['a' ,^P'da6 ' S -+ rn .. S "• DATE: May 9, 1995 for Housing and Redeveiopoent Authority Meeting of May 18, 1995 TO: Anne W. Hurlbu:t, Executive Director FROM: Edward J. Goldsmith, HBA Stupervisor SUBJECT: Results of HUDMonbD ft of Plymouth CDBG Program Attached Is a copy of a barer from Shawn Hucddeby, Director of Community Plamimg and Development (CPD) in the Mioaespolisa. Paul Area Office of the U.S. Department of Housing and Urban Development WM. In this letter Mr. Hucidaby discusses the recent review by HUD staff of Plymouth's Community Dever Block Grant (C=Q) program. As pan of this review HUD staff had shared a draft report with me that indicated several findings and concerns that had not been addressed in the City's docurnemation that had been reviewed. These items relatad to the eligibility of $55,496.59 in expenditures for handicapped accessibility projects at several City paries and the documentation of compliance wi d federal property acquisition and relocate requirements. V the findings were not cleared, the City would have been liable to HUD for repayment of the questioned expenditures. The final copy of HUD's report was to be issued in leas them one week. In response to this draft report, Milt Dale and I immediately began to address the isema raised. With the assistance of City Paris and Recreation Department staff, we were ebb to provide HUD OR with the appropriate information and documentation to clear these fiadiegs before they became official in the final report. As a result, the attached parer indicates that HUD has no findings or concerns regarding Plymouth's CDBG program. The attached letter also includes a Tochmical Amiga = Report that highlights HUD's emphasis on the use of CDBG funds for economic development and the concept of the 'Combamm of Caro' for reapuondtng to the nods of the homeless. As indicated in the Report, economic development may not have as high of a priority for Plymouth as other CDBG recipients, but it can be one of a number of considerations for future funding. Homeless programs In suburban Hennepin County have been primarily the responsibility of the County. As indicated In the Report, the City's involvement should be coordinated through the County. As a member of the Hennepin Housing Consortium, Plymouth participates with the County and other suburban municipalities in development of the Coueorthun's Consolidated Plan tient includes planning for aubtanos for the homeless. In addition, tie City has provided CDBG assistance to Community Action for suburban Hennepin (CASED that supporta its homelessness prevention programs. It Is recommended that the HRA Board of Commledonera recd a and fro this Mr. Dwight Johnson City Manager City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Johnson: U.B. Department of Houft and Urban Developmeat Minneeote State Office 220 Second Stmet South Minneapda, Minnesota 88401-2186 IAPB 15 1ft SUBJECT: On Site Monitoring Community Development Block Grant Program This letter discusses the results of our review of Plymouth's Community Development Block Grant (CDBG) program. This review was conducted on March 28 - 30, 1995. The monitoring was conducted by John Swanson of my staff. It included an examination of program files and documents, and site visits to homes that received First Time Home -Buyers or Rehabilitation assistance and to a park that received improvements that were financed with CDBG funds. In addition we spoke with Ms. Ann Hulburt, Director of Community Development; Mr. Ed Goldsmith, HRA Supervisor, and Mr. Milt Dale, Housing Specialist, and Mr. Larry Jacobson, Assistant Finance Director. The following projects were reviewed: A. First Time Homebuyers B. Housing Rehabilitation C. Community Action Suburban Hennepin (County) D. Park Improvements E. Hammer Residences, Inc. F. The Community Home Program G. Community Builders Each project was reviewed to ensure that it was an eligiN.-, that it met with one of the program's national objective, and that it complied with the Uniform Relocation Assistance and Real Property Acquisition Policies Act, when applicable. Overall, we -are pleased with the manner in which the City/HRA staff are administering the CDBG program. We observed several improvements in areas that in our last monitoring were noted as problems. Any discussion of program deficiencies should be within the context that the City has a generally well run program. Earlier we provided to your staff a six page detailed DRAFT report of the conclusions reached as a result of the monitoring. The report contained three (3 ) findings of non- compliance. It also contained four (4) "concerns". A "concern" generally pertains to an issue that has not resulted in a violation of a statutory or regulatory requirement.. However, if the issue were to go uncorrected, it would likely lead to such a violation. Your staff have already responded to each of the findings and concerns that were raised in the DRAFT report. We believe there is no merit to re -raising to you now those matters which we believe have been resolved. If you would like more information about the findings and concerns which emerged from the monitoring, we would gladly discuss them with you or you may obtain a copy of the DRAFT report from your staff. Our reviews have an important goal other than compliance monitoring. This is the provision of technical assistance in the administration of the program. A considerable amount of time was devoted to this goal. We do not want to summarize all the technical assistance discussion that was held. However, as you are aware, the Department of Housing and Urban Development is undergoing some significant reinvention efforts. Two of these efforts are detailed in the attached report, as we think they may have some impact on the direction of Plymouth's CDBG program. First, the Department has worked to make easier the use of CDBG funds for economic development activities. Secondly, the Department is increasing its efforts to provide assistance to the homeless and to those that are danger of becoming homeless. It is attempting to do this with communities as each of them develops its own Continuum of Care for homeless individuals and families. appreciate the cooperation and courtesy your staff extended to mine during his visit. Each individual was helpful in providing the needed information, and in resolving matters that arose. If you have any questions about the information contained in this report, please contact John Swanson at 370-3022. Sincerely yours, Shawn G. Huckleby Director, CPD Division Attachment cc: C Goldsmith, HRA Supervisor Milt Dale, Housing Specialist TECHNICAL. ASSISTANCE REPORT Community Development Block Grant (CDBG) Program Plymouth, Minnesota B -XX -MC -2 7-0009 U.S. Department of Homing and Urban Development Community Planning and Development Division April 24, 1"S Comm:mity Development Block Grant Review Technical Assistance A. CDBG -lobs New CDBG regulations became effective on February 5, that create new flexibility in the program to better enable communities to promote economic development activities. The Department hopes that an increasing number of communities will use the CDBG program to become a more potent engine of new local enterprise creation which can provide jobs accessible to low and moderate income persons. Enviably, it does not appear that it is generally necessary for Plymouth to use its CDBG resources to provide credit or other forms of financial support for the establishment, stabilization or expansion of economic development projects: It appears that the private market has generally been able to accommodate those needs. In addition, it has not been necessary for the City to use funds to "attract" companies to Plymouth. Certainly we do not want to encourage the use of CDBG funds where they are not necessary. However, there may be a couple of other specialized areas in which you could consider using CDBG funds to provide jobs accessible to low and moderate income persons. The first area is assistance to owners of microenterprises and persons developing microenterprises. The Department has determined that microenterprises have particular financial needs and has revised the CDOC regulations to address such needs. Assistance could be provided in the traditional form of providing credit for the establishment; stabilization, or expansion of microenterprises. However, it could also include such things as providing technical assistance, and advice; business support services; peer support programs; counseling; child care; transportation; and other similar services to owners of, and persons developing microenterprises. Finally, it may be possible to pro% ide assistance to the business owner so that s/he could provide such benefits to his/her employees. The second new area you may wish to consider is job training. Funds can W. used so that new permanent employment opportunities are targeted to low and moderate income persons from Plymouth. Funds can be used for the: CDBG Program Review Page 2 jou training activities, (including the screening, referral, and placement of applicants for employment opportunities); peer support programs, " counseling; child care, transportation; and other similar services. Some of these activities could be carried out directly by the City. Others could more realistically be carried out by a Community -Based Development Organization. We suggest that the City consider whether it would be prudent to allocate in the future CDBG funds for such activities. B. Continuum of Care It is clear that there are a wide variety of needs within the homeless population. This fact argues for a comprehensive homeless housing assistance system. The fundamental components of such a system would be: 1. Outreach and assessment efforts for determining the needs and conditions of an individual or family who is homeless, cr whether assistance is necessary to prevent an individual from becoming homeless; 2 Emergency shelters with appropriate supportive services to help ensure that homeless individuals and families receive adequate emergency shelter and referral to necessary service providers or housing finders; 3. Transitional housing with appropriate supportive services to help those homeless individuals and families who are not prepared to make the transition to permanent housing and independent living; and 4. Permanent housing or permanent supportive housing arrangements to help meet the lor+g-term needs of homeless individuals or families. The Department calls this system a "Continuum of Care." It is a system that the Department is encouraging all communities to undertake. This system allows for local flexibility. It recogni •-s that the homeless needs in each community — and current resources and systems to mee..:hose needs —are as different and distinct as the people who live within them. CDBG Program Review Page 3 For most communities the goal of establishing a Continuum of Care system will be an ongoing process. The process will begin by identifying the extent of homelessness and the needs of the homeless population and categories of homeless families and individuals. It inventories the current services and facilities that are already in existence to service these needs. It then identifies the gaps in the housing and support services. Finally, it develops strategies and specific actions to fill those gaps. This approach has partially begun in Plymouth's first Consolidated Plan that it submitted for its CDBG funds. However, it is obvious that more can be done. Certainly, the provision of housing and services for all such needs may exceed the ability of Plymouth. That is why the planning and operation of such a system would include consultation and coordination with other units of general local government, the County, the State of Minnesota, federal agencies as well as business, public and private nonprofit organizations, and homeless or formerly homeless persons. Last year the legislation was introduced into Congress which would substantially alter the manner in which HUD allocates funding for homeless assistance. The goal is to use homeless funding more efficiently and effectively. The legislation would have allocated homeless assistance funding directly to certain localities, on the condition that they have a comprehensive homeless assistancesystem established and maintained in the community. Basically, the legislation would have required recipients of this assistance to have established a Continuum of Care approach, such as described above. In addition it would require the jurisdictions to establish a board to assist the community in the development and oversight of the assisted activities. The majority of this board would represent homeless individuals and families; homeless advocates; and individuals and entities providing assistance to homeless individuals and families. The legislation was not adopted. However, it is anticipated that similar legislation will be proposed and possibly enacted this year. As a result, we are encouraging all of our current grant recipients to adopt the Continuum of Care approach now. Plymouth may not be a direct recipient of this funding. Possibly, it would be a member of a consortium with Hennepin County as it is now with the HOME program. Thus, Plymouth's efforts could be especially integrated with those of Hennepin County. As was previously noted, my staff is available to discuss with you or assist you in addressing any of the issues discussed in this report. DATE: May 12, 1993 for Housing and Redevelopment Authority Meeting of May 18, 1995 TO: Anna W. Hurlburt, Executive DhNW FROM: Edward J. Goldsmith, HRA Supervisor SUBJECT: Status of Community Home Program Property at 14230 Roddord Road With the authorization approved by the Board at its special mating of May 8, 1995, the HRA provided a loss to the Community Home Program on May 11, 1993, for $23,997.05 that was used to pay-off and clear the IRS and state tax liens. This action prevented the MS auction of do pmperty that was scheduled for 10:30am on May 11th. The terms of the ban acprim that it be w paid by May 19, 1993, if not they would be technically in default and the ban would begin i=uimg interest at a nate of 20% per annum. This is the same tate that would have applied to redemption of the property, U it had been sold at the MS auction. The ban is secured by a $58,947.05 mostgape on the property that covers this ban plus the $34,950 in CDBG funds previously provided to the Community Home Program for the puwbm and development of the property. This action became neceuuy because the Community Home Program was unable 0 pravide certified• payment to the IRS. Although the $18,700 from Hennepin County wu avd0b for punehase of the roadway easements, it could not be made available in a 'cartifled' roam acceptable to the MS before the time scheduled for the auction. As of 5:30pm on May 10, 1995, Community Home bad not bora able to obtain other funding to pay-off the liras. With leas than nae hour notice on the morning of May 11th, the City Finance staff provided the necessary entitled check for dee IRS. The Community Home Program will pay the $3,329.30 in delinquent taxes on dm property in order for the County to release its payment for the esumeots. The County will be mddog pammemt jointly to Community Homo and the city for application of the funds against the ban amount. R Is neommended that the Board receive and file this report. Ali • +/ s /v${', .' s dye'-tSt y'. '.!'`"d".i°y'. 3'w °' E:• Rr'( , . . .f #Y_Wy`fjY•:+wy h••tr -'<£i. j' yOFCITY PLYMOVIB,"; 3400 PLYMOUTH BOULIi;VAR1D, PLYMOUiI'H, DATE: May 12, 1993 for Housing and Redevelopment Authority Meeting of May 18, 1995 TO: Anna W. Hurlburt, Executive DhNW FROM: Edward J. Goldsmith, HRA Supervisor SUBJECT: Status of Community Home Program Property at 14230 Roddord Road With the authorization approved by the Board at its special mating of May 8, 1995, the HRA provided a loss to the Community Home Program on May 11, 1993, for $23,997.05 that was used to pay-off and clear the IRS and state tax liens. This action prevented the MS auction of do pmperty that was scheduled for 10:30am on May 11th. The terms of the ban acprim that it be w paid by May 19, 1993, if not they would be technically in default and the ban would begin i=uimg interest at a nate of 20% per annum. This is the same tate that would have applied to redemption of the property, U it had been sold at the MS auction. The ban is secured by a $58,947.05 mostgape on the property that covers this ban plus the $34,950 in CDBG funds previously provided to the Community Home Program for the puwbm and development of the property. This action became neceuuy because the Community Home Program was unable 0 pravide certified• payment to the IRS. Although the $18,700 from Hennepin County wu avd0b for punehase of the roadway easements, it could not be made available in a 'cartifled' roam acceptable to the MS before the time scheduled for the auction. As of 5:30pm on May 10, 1995, Community Home bad not bora able to obtain other funding to pay-off the liras. With leas than nae hour notice on the morning of May 11th, the City Finance staff provided the necessary entitled check for dee IRS. The Community Home Program will pay the $3,329.30 in delinquent taxes on dm property in order for the County to release its payment for the esumeots. The County will be mddog pammemt jointly to Community Homo and the city for application of the funds against the ban amount. R Is neommended that the Board receive and file this report. 8. s,.. z ' .. <;;-%;moi: a'';'+: , i.:.. rA,":::'7 r:fir• .x.xh •%., .l,r• .; f,n'? g ,' .';{:h '..:•w f.est ,.7' .`t?^- `.:. .. ' " ,'yet.':",""".'yx, {'Pt•i:'m t°... 3.',,•, ;' S Cay, OFPLYMVVia"y x: 3400`PLYMOUTH BOUILEVARD; PLYMO341Ma DAM May 12, 1993 TO: HRA Board of Commissioners , L FROM: Ed Goldsmith, HRA Supervisor SUBJECT: Strategic Plan - Goals and Strategies Per our previous discussions, I have dratted Borne goals and strategies to address the six issues identified at our last strategic planning session for discussion at next Thursday's Board mating. I. Communications - Improve the understanding of the HRA, its functions and activities by residents and city officials A. Publicize HRA activities and achievements through tle City Newsletter, Plymouth Sun -Sailor, Cable TV, etc. B. Develop promotional material describing the HRA its programa and its accomplishmenta C. Regular in person reports to the City Council on EMA activities at least anon per year D. Initiate meetings to discuss affordable housing issues with the City Council, Planning Commission and Human Mgbts Commission ( See also 11. Housing Component of the City's Compnb msive Plan) B. Participate in local discussions with City ot'iicisla, and property owner, manager, business and development groups that affect bousmg affordability and redevelopment issues F. Encourage local groups to support affordable housing and redevelopment activities H. Housing Component of the City's Comprehensive Plan A. Initiate meetings with the City Council and Planning Commission B. Advocate to maximize affordable bouaiog opportunities in the Plan M. Plymouth Towne Squaw - Provide high quality management for the residents and property A. Continue to monitor walker Management B. Develop 1996 budget and activities that promote high quality, responsive and responsible operation of the building C. As necessary, review and revise occupancy policies and rubs IV.Relatlooft with BUD - Effectively respond to HUD p—imm and trading sopiremeou A. Maiouin high levels of competency add Peffora =W in to WjWon of the Section S sod CDW pnogrema B. Meet all HUD requiredreporting, application sed expmd m deadlines or obtain necessary *given in a.timely fashion C. ARm*ddely document neoeaasry acdvWn and respond to HUD inquiries D. Matnuin a good wodft relationship with HUD staff and obtain good HUD reviews of V. Bausiog anti Rehvdq nunt - UnderWm planning and implementation activities to fulfill vision A. Asseas needs, oppmmaits and existing ptognms 1. Affordable hm tug development 2. Plymouth Oahe 3. Bighway SS older commercial uses 4. Preservation of existing affordable housmS S. Olken 6. Staffing and Conarium 7. Flm wbg B. Fmmulde criteria for developing bouaiog and redevelopment plana D. Determine funding needs activities VI.ltdmdfy Funding Somcea to Implement' HRA Activates A. Aaeesa federal, auto, local and private am= B. Develop ftmocing plea for impleesendon of activities cc: Moe Ibu mt Milt Dale Denise Butt Jon Out s NOTES FROM THE STRATEGIC PUNNING SESSION April 29, 199S 1. Review of key Infamumllstakebolder interviews Sdrnp<Jys: Staff, programs, HRA Hoard, housing stock, takes care of our own residents by providing affondsble housing, positive reponse from mission mss, focused HRA, meso political climate, administration of Section 8, contact with local landlords, HRA staff combined with Community Development staff, Plymouth Towne Square. diversity. balance, openness, cooperativeness, willingness to liar. speed in decision making, daft. paper work requirements aro not diffuult, HRA Chairman, expanded staff, HRA knows the needs. HRA seeks creative solutions, FnM and PSS programa. HRA levy, financial tools, creative financing, understand frustrations of rules and regulations, senior services, independent KRA, 20 yam of operation. We berms: Some City Council members have no clue as to what the HRA does, citizen backlash against taxes, HRA levy of 5250,000 is for too few people, no redevelopment experience in commercial areas, lack of visibility with City Council, tact of affordable housing, lack of available developable land, community is not well informed, could do more U it had a larger stab, transportation, jobs, staffing, financial constraints, lack of perception of the needs, lack of emphasis on homelessness, need to access HOME dollars, has not aggressively sought partners, too homogenous, need morn diversified housing, larger family needs. ORorfanlika; HUD settlement, need exists for HRA. Elm Creels Cheater Plandeg, wok with Planning Commission and City Council on housing component of the Comprehensive Plan, work with building and planning divisions, Orfield movement. Metro affordable housing issues, HRA to work with Matra -link and Dial -A Ride, work with businesses, Troth In Housing program for Plymouth, more projects like Plymouth Towne Square (but leas expensive), tedavelop or acquire older homes, leas federal rcgulations, provide support to project based housing. educate community, form pimps, training on homeowoenhip, human dgbts commission. join and housing for young families, middle-income senior housing, Mpks. Public Housing (Holh u m- Ciaoaos) lawsuit, err=ata mix of housing for downtown Plymouth, scattered sloe housing, tax base. use Plymouth Towne Square to demonstrate what the HRA can do, pulled Section 8 addency preference, pine products that meet suburban needs, look to MHFA for resources, encourage Plymouth Towne Square applicants to make homes available for prospective I=, take quick action on available properties. 7kreals: Federal finding cuts, mks and regulations, lack of understanding that Plymomb has affordable housing needs, Metropolitan Council requires, NDABY naponse to development projects, city staff's role as developer versus its h apection role, potential for conflicts with City Council, deterioration of housing stock, perception of affordable bouft, maintaining bousiog, cost of land, political and financial threats, laud needed for more affordable housing, views of taxpayers toward higher taxes, don't compete with private sector, prejudice against low income, Bob. Public Housing (Hoilman-Cisnerns) lawsuit. 2. Overall cors of Shingths, Weaknesses, Opportunkles, and Threats: Bcietiog programs, services and track record A Board and staff listen, MEW, easy to work with Plymouth Towne Square Waknesses: Limited awareness of City Council, communication of community at large Reliance on uncertain resources Lck of track record with commercial and residential redevelopment Opportunities: Partaetabips (developers. cities, employers, oonWks, for -profits), education and outreach, dd= support. Bacrad political climate, greater awaeeneas of funding opportunities, lawsuit, legislation, Increased ftmdiog for NWA, Family Housing FuodO million for suburban affordable bmraing Urania Lomas of ftutdiog Cat of development andfor:edevelopment is extreme (public subsidy is inevitable) Define ourselves versus being defined by others 3. Conte to aecet the Main Sidented: The Plymouth goosing and Redevelopment Authority will promote and assist in the creation and maintenance of a variety of affordable, lifecycle housing opportunities for low and moderate htoome peeson1 It will encourage economic vitality through its active participation in the City's development and radevelopment activities. 4. nbcom on of West State m at: Add' 'Wham it works in partnership with citizens, businesses. City Council and other mpni '. Drop the words 'teoognize as' from do first sentence. On third bullet delete all wording after housing. Move third bullet to be new member one bullet. Surf will revise Visine Statement for the Board to review at the next meeting. S. coals and 81rategism 1. Better communication with City Council 2. Preserve and manage Plymouth Towne Square 3. Relations with BUD an CDBO and Section 8 Programs 4. Seek out am funding worm S. Ldeodfy needs of commercial redevek>pment/addeeas capacity and expertise 6. Involvement with City's houaio8 plan Staff will draft goals and strategies for ala; Board to discuss at the next meeting The next meeting will be held after the EM Meaiog on May 18, 1995. Plymouth Housing and Redevelopment Authority REVISED DRAFT MISSION STATEMENT The Plymouth Housing and Redevelopment Authority will promote sod assist in the creation and mare of a variety of at%Nable, lifecycle housing opportunities for low and moderate income persona. It will encourage Plymouth's economic vitality through its acdve participadoa in the City's deve opment and radevelopment activities. REVISED DRAFT VISION STATEMENT FOR THE YEAR 2000 By the year 2000, the Plymouth Housing sad Redevelopment Authority will be a mom contributor to creating a community: Which is supportive of quality affordable housing. That offers a variety of affordable lifecycle housing choices disarsed throughout do City for residents and people who work in the community. Where the existing housing stock bas been well maintained and the condition of oiler housing has been improved. Where some older eomme=W buildings and areas of the community have been re&veloped. Which has acquired additional resources to address affordable housing sod redevelopment issues. Where the IMA works in parmership with citizens, businesses, the City Couch, anti other organizations