HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 06-15-2000HRA STAFF REPORTS
JUNE 15; 2000.
r-
Contains some
double -sided documents.
Film both sides-
Regular Meeting Agenda
1 ® PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, dune 15, 2000 7:00 pm
WHERE: Medicine Lake Room
Plymouth City Hall
34M Plymouth Boulevard
Plymouth, MN M47
1. Call to Order — 7:00 p.m.
2.. Approval of Minutes of the Regular May 18t° meeting.
3. Public Hearing and Resolution Approving Public Housing Agency Plans
4. Resolution Approving the T.R.A.I.L.S. Family Self -Sufficiency Program Budget
and Extension of the Program Agreement
S. Plymouth Towne Square
a. Monthly Management Report
b. Extension of Management Agreement with Walker Management
6. Possible Acquisition of Single Family Lot
7. Status of Comprehensive Plan Update - verbal report
8. Other Business
9.. Adjouroment
S.
11to
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MN 55447
DATE: June 5, 2000,for Housing and Redevelopment Authority Meeting of June 15, 2000
00
TO: Anne Hur7bLrt, Executive Director
FROM: Melissa Camicelli. iM7Qsing Technician through Edward Goldsmiitfy^HRA Supervisor
i
SUBJECT: Public Hearing and Adoption of Public Housing Agency Plans
The federal Quality Housing and Work Responsibility Act of 1998, requires that beginning this year housing
authorities advise HUD of their mission for serving the needs of low-income and very low-income families
and their strategy for addressing those needs. This requirement is met through each housing authority
adopting a five-year public housing agency (PHA) plan and an annual PHA plan to be submitted to HUD.
The submission requirements are very specific as to information provided and format. The formats for both
the fire -year and the annual plans are HUD prescribed checklist templat.s. The five-year plan records the
HRA's mission and goals. The annual plan records the housing needs and strategies -through eighteen
different eomptnents.
As a housing authority that administers a Section 8 program, but no federal public housing units, we are only
required to address eleven of the HUD specified components. The annual plan template contains all
eighteen of the annual plan components. We are not allowed to delete or modify even those sections of the
template that do not pertain to the HRA's operation. The eleven applicable components described in the
annual PHA Plan are: housing needs, financial resources, eligibility and admission policies, rent
determination policies, operations and management policies, grievance procedures, homeownership,
community service programs, civil rights certifications, audit, and other information. The annual plan only
includes policies previously approved by the Board. The policies from the HRA's Section 8 Administrative
Plan have been incorporated into the annual plan template. Adoption of these Plans will not modify any
existing HRA policies nor create any new policies. An executi%r summary is on page 1 of the Annual Plan.
Prior to submission of the Plans to HUD, a public hesrmg must be held, members of a resident advisory
board must have the opportunity to review and comment upon the Plans, the Hennepin County Pousing
Consortium must certify the Plans' compliance with the Consortium's Consolidated Plan, and the HRA
Board of Commissioners must approve the Plans. As required, a forty-five day notice was published for the
public hearing to be held June 15, 2000. Staff has selected five Section 8 participants to serve as the
representative resident advisory board. The draft Plans have been distributed to the advisory board members
for them to individually review and comment upon by June 14, 2000. The draft Plans and required
Consolidated Plan compliance certification form has been sent to Hennepin County for review and
signature.
1 recommend that after holding the scheduled public hearing and considering any public comments,
the HRA Board of Commissioners adopt the attached resolution approving the Public Housing
Agency Five Year Plan and Annual Plan for the fiscal year beginning July 1, 2000, in accordance with
applicable HUD regulations.
Attachments:
1. Resolution 2000-08
2. PHA Five Year Plan and Annual Plan for FY 2000 - 2001
HRA RESOLUTION 2000.08•
PHA CERTIFICATIONS OF COMPLIANCl1•WITH THE PHA PLANS AND RELATED
REGULATIONS BOARD RESOLUTION TO ACCOMPANY THE PHA PLAN
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed
below, as its Chairman or other au1thorized PHA official if there is no Board of Commissioners, I
approve the submission of res. -Year Plan and Annual Plan for PHA fiscal year beginning
07/01/2000 , hereinafterreferred to as the Plan of which this document is a part and make the
following certificationsdagreements with the Department of Housing Development (HUD) in
connection with the su nission of the Plan and implementation thereof:
1. The Plan is consstent-with-the_applicable comprehensive housing affordability strategy
or any plan incorporating such strategy) frh -e j fiction in which the PHA is located.
2. The Plan contains a certification by the appropriate Staor local official hat the Planis
consistent with the applicable Consolidated Plan, which ncludes a certification that
requires the preparation of an Analysis of Impedimen o Fair Housing Choice, for the
PHA's jurisdiction and a description of the manner ' which the PHA Plan is consistent
with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board -or Boards, the membership of
which represents the residents assisted4 the PHA, consulted with this Board or Boards
in developing the Plan, and consid6md the recommendations of the Board or Boards (24
CFR 903.13). The PHA haiirldiuded in the Plan submission a copy of the
recommendations made the Resident Advisory Board or Boards and a description of
the manner in which tJW Plan addresses these recommendations
4. The PHA made the posed Plan and all information relevant to the public hearing
available for pu A inspection at least 45 days before the hearing, published a notice that
a hearing woWd held and conducted a hearing to discuss the Plan and invited public
comment.
5. The PHA will c the Plan in conformity with Title VI of the Civil Rights Act of
1964, the Fair Housing Act, section -509 of the Rehabilitation Act of 1973, and title Il of
the Americans with Disabilities Act of l9
6. The PHA will affirmatively further fair housing examining their programs or proposed
programs, identify any impediments to fair housing oice within those programs,
address those impediments in a reasonable fashion in of the resources available and
work with local jurisdictions to implement any of the ju 'sdiction's initiatives to
affirmatively further fav housing that require the PHA' involvement and maintain
records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based w ting lists:
i he PHA regularly submits require data to 's MI in an accurate, complete
and timely manner (as specified in PIH ice 99-2);
The system of site-bazL4 waiting list rovides for full disclosure to each applicant
in the selection of the developme in which to reside, including basic information
about available sites; and an mate of the period of time the applicant would likely
have to wait to be admitt to units of different sizes and types at each site;
HRA RESOLUTION 2000.08
PHA CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED
REGULATIONS BOARD RESOLUTION TO ACCOMPANY THE PBA PLAN
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed
below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I
approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning
07/01/2000 . hereinafter referred to as the Plan of which this document is a part and make the
following certifications and agreements with the Department of Housing Development !HUD) in
connection with the submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy
or any plan incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is
consistent with the applicable Consolidated Plan, which includes a certification that
requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the
PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent
with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of
which represents the residents assisted by the PHA, consulted with this Board or Boards
in developing the Plan, and considered the recommendations of the Board or Boards (24
CFR 903.13). The PHA has included in the Plan submission a copy of the
recommendations made by the Resident Advisory Board or Boards and a description of
the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Pian and all information relevant to the public hearing
available for public inspection at least 45 days before the hearing, published a notice that
a hearing v.:ould be held and conducted a hearing to discuss the Plan and invited public
comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of
1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title Il of
the Americans. with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed
programs, identify any impediments to fair housing choice within those programs,
address those impediments in a reasonable fashion in view of the resources available and
work with local jurisdictions to implement any of the jurisdiction's initiatives to
affirmatively further fair housing that require the PHA's involvement and maintain
records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
The PHA regularly submits require data to HUD's MTCS in an accurate, complete
and timely manner (as specified in PIH Notice 99-2);
The system of site-based waiting lists provides for full disclosure to each applicant
in the selection of the development in which to reside, including basic information
about available sites; and an estimate of the period of time the applicant would likely
have to wait to be admitted to units of different sizes and types at each site;
Adoption of sitoabased waiting list would not violate any court order or settlement G
agreement or be inconsistent with a pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such waiting list is consistent
with affirmatively furthering fair housing;
The PHA provides for review of its site-based waiting list policy to determine if it is
consistent with civil rights laws and certifications, as specified in 24 CFR part
903.7(c)(1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age
pursuant to the Age Discrimination Act of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,
Policies and Procedures for the Enforcement of Standards and Requirements for
Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban
Development Act of 1968. Employment Opportunities for Low- or Very -Low Income
Persons, and with its implementing regulation at 24 CFR Part 135.
11. The PHA has submitted with the Plan a certification with regard to a drug five workplace
required by 24 (:FR Part 24, Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance with
restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if
required by this Part, and with restrictions on payments to influence Federal Transactions,
in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part
24.
13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP
Plan is consistent with and conforms to the "Plan Requirements" and "Grantee
Performance Requirements" as spacified in 24 CFR 761.21 and 761.23 respectively and
the PHA will maintain and have available for review/inspection (at all times), records or
documentation of the following:
Baseline law enforcement services for public housing developments assisted under
the PHDEP plan;
Consortium agreements between the PHA's participating in the consortium and a
copy of the payment agreement between the consortium and HUD (applicable only to
PHA's participating in a consortium as specified under 24 CFR 761.15);
Partnership agreements (indicating specific leveraged support) with
agencies/organizations providing funding, services or other in-kind resources for
PHDEP-funded activities;
Coordination with other law enforcement efforts;
Written agreements with local law enforcement agencies (receiving any PHDEP
funds); and
All crime statistics and other relevant data (including Part I and specified Part 11
crimes) that establish need for the public housing sites assisted under the PHDEP
Plan.
14. The PHA will comply with acquisition and relocation requirements of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1470 and
implcmenting regulations at 49 CFR part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and
women's business enterprises under 24 CFR 5.105(a).
16. The PHA will provide HUD or the responsible entity any documentation that the
Departmentneeds to carry out its review under the National Environmental Policy actandotherr0b" authorities in accordance with 24 CFR Part S8.
17. With respect to public housing the PHA will comply with Davis -Bacon or HUD
determined wage rate mquiramems under section 12 of the United States Housing Act of1937andtheContractWorkHoursandSafetyStandardsAct. l8. The PHA will.bep records in accordance with 24 CFR 85.20 and facilitate an effective
audit to determine compliance with prolram requirements.
19. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFRPart33.
20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular
No. A-87 (Cost Principles for Stft Local and Indian Tribal Goverrtmeats) and 24 CFR
Part 8S (Administrative Requirements for Grants and Cooperative Agreements to State,
Local and Federally Recognized Indian Tubal Govemments).
21. The PHA will undertake only activities and programs covered by the Plan in a manner
consistentwith its Plan and will utilize covered grant funds only for activities that are
approvable under the regulations and included in its Plan.
22. All attachments to the Plan have been and will continue to be available at all times and all
locations that the PHA Plan is available for public inspection. All required supportingdocumentshavebeenmadeavailableforpublicinspectionalongwiththePlanand
attachments at the primary business office of the PHA and at all other times and locations
identified by the PHA in its PHA Plan and will continue +o be made available at least at
the primary business office of the PHA.
Plymouth HRA MN 170
PHA Name PHA Number
Adopted by the Plymouth Housing and Redevelopment Authority on June 15, 2000.
4aw4m, 461.21 OO
Signed/ ata by PHA Boafd C or other authorized PHA official
j
T°ta eG cceK-
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans
5 Year Plan for Fiscal Years 2000-2004
Annual Plan for Fiscal Year 2000
NOTE: THIS PHA PLANS TEMPLATE (HUD SMS) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Appmval No: 2577-0226
Expims: 03/31/2002
PHA Plan
Agency Identification
PHA Name: Plymouth Housing and Redevelopment Authority
PHA Number: MN170
PHA Fiscal Year Beginning: (mm/yyyy) 07/2000
Public Access to Information
Information regarding any activities outlined In this plan can be obtained by
contacting: (select all that apply)
Main administrative office of the PHA
PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
094
The PHA Pians (including attachments) are available for public inspection at: (select all
that apply)
Main administrative office of the PHA°
PHA development management.offices
PHA local offices
Main administrative office of the local government
Main administrative office of the County govenure 1t
Main administrative office of the State government
Public library
PHA website
Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA
PHA development management offices
Other (list below)
PHA Identification Section, Page 1
HUD 50075
OMB Approval No: 2577-0226
Expirm: 03131/2002
S -YEAR PLAN
PHA FISCAL YEARS 2000 - 2004
24 CFR Part 903.51
A. Mission 11
Stas: the PHA's mission for serving the needs of low-income, very low income, and extremely low-income
families in the PHA's jurisdiction. (select one of the choices below)
The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment fire from discrimination.
The PHA's mission is: (state mission here)
The Plymouth Housing and Redevelopment Authority promotes and contributes to
the economic health of the community through the creation and maintenance of
affordable, life -cycle housing, and active participation in the City's development
and redevelopment processes:
B. Goals
The goals and obiectives listed below are derived from HUD's strategic Goals and Objectives and those
emphasized in teceat legislation. PHAs may select any of these goals and objectives as their own, or
identify other goals and/or objectives. Whether selecting the HUD -suggested objectives or their own,
PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF
SUCCESS IN REACHING THEM OBJECTIVES OVER THE COURSE OF TRE S YEARS.
Quantifiable measures would include targets such as: numbers of families served or PHAS scores
achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable
housing.
PHA Goa(: Expand the supply of assi::ted housing
Objectives:
Apply for additional rental vouchers: 50 vouchers over five years, if
available.
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing
opportunities: Take advantage of opportunities as they occur to facilitate
private acquisition.
Acquire or build units or developments: In instances where the private
sector is not able to provide needed types of affordable housing.
Other (list below)
5 Year Plan Page t
HUD 30075
OMB Approval No: 2377-0226
Expima:03/31/2002
PHA Goal: Improve the quality of assisted housing
Objectives:
Improve public housing management: (PHAS score)
Improve voucher management: (SEMAP score)140
Increase customer satisfaction: Continue to provide quick and accurate
responses to owneft and participants.
Concentrate on efforts to improve specific management functions:
list; e.g., public housing finance; voucher unit inspections) Maintain
1006/o voucher util-zation within Annual Budget Authority.
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
C Provide replacement vouchers:
Other: (list below)
PHA Goal: Increase assisted housing choices
Objectives:
Provide voucher mobility counseling: Provide comprehensive information
on Plymouth and surrounding jurisdictions.
Conduct. outreach efforts to potential voucher landlords: Continue
recruiting and retention efforts.
Increase voucher payment standards: Continue use of higher payment
standards. When appropriate, as defined in our Administrative Plan,
reviewstandards for possible increases.
Implement voucher homeownership program:
Implement public housing or other homeownership programs:
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
Other: (list below)
HUD Strategic Goal: Improve community quality of lite and econowle vitality
PHA Goal: Provide an improved living environment
Objectives:
Implement measures to deconcentrate poverty by bringing high -r income
public housing households into lower income developments:
Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
Implement public :housing security improvements:
Designate developments or buildings for particular resident groups
elderly, persons with disabilities)
Other. (list below) Identify A -W target specific areas for redevelopment.
S Ye, :Yee, Page 2
HUD 30075
OMB Approval No: 2577-0226
Expires: 03131 /2002
I\ Encourage redevelopment projects with private funding.
J
HUD Strategie Coal: Promote self-sultieieoey and asset development of families
and Individuals
PHP rioal: Promote self-sufficiency and asset development of assisted
households
Objectives:
Increase the number am! percentage of employed prrsons in assisted
families:
Provide or attract supportive services to improve assistance recipients'
employability: Continue voluntary Family Self -Sufficiency program.
Provide or attract supportive services to increase independence for the
elderly or families with disabilities: Continue voluntary Family Self -
Sufficiency program.
Other: (list below)
HUD Strategic Coal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion, national origin, sex, familial status, and
disability: Continue providing services and access to assisted housing
regardless of these factors and regardless of sexual or of ectional
orientation or reliance on public assistance.
Undertake affirmative measures to provide a suitable living environment
for families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required: Provide
accessibility information and continue landlord recruitment of accessible
and affordable housing.
Other. (list below)
Other PHA Coals and Objectives: (list below)
5 Year Plan Page 3
HUD 50075
OMS Approval No: 2577-0226
Expires: 05/7112002
Annual PHA Plan
PHA Fiscal Year 2000
24 CFR Part 903.7]
1. Annual Plan Tvne:
Select which type of Annual Plan the PHA will suhnit.
Standard Plan
Streamlined Plan:
High Performing PHA
Small Agency (<250 Public Housing Units)
Administering Section 8 Only
Troubled Agency Plan
If. Executive Summary of the Annual PHA Plan
124 CFR Part 903.7 9 (r)]
Provide a brief overview of the Information in the Annual Plan, 4 e highlights of major initiatives
and discretionary policies due PHA has included in the Annual Plan:
The following report describes the objectives and policies of the Plymouth Housing
and Redevelopment Authority (HRA) to be used in implementing its PHA Annual r r
Plan. The Plymouth HRA serves approximately 240 very -low income families through
its administration of the Section 8 Housing Choice Voucher program and operates with
an annual budget of $752,348. In addition to providing rental assistance to qualified
households, Plymouth HRA also offers a voluntary family self-sufficiency program to
Section 8 participants.
Plymouth HRA is currently experiencing a shortage of affordable. housing for all
eligible populations. The vacancy rate among all rental units in the City of Plymouth
is 1.6 percent and the gross rents have increased an average of 5.6 percent in 1999.
The Section 8 program did however see a 26 percent increase of portable clients
moving into Plymouth during this same period.
Plymouth HRA has and will continue to administer a successful Section 8 program
through policies that meet all HRA customers' needs and expectations. The Plymouth
HRA assists applicants and participants by admission policies that target the very
needy, by providing equal opportunity assistance in a low -poverty and economically
viable area, and by proactive communication of program changes and valuable services
including a flourishing family self-sufficiency program. Plymouth HRA assists
participating owners by adopting rent and occupancy policies that adhere to common
local practice, by evaluating contract rents when establishing payment standards, and
by open communication of program changes.
FY 2000 Annual Plan Page 1
HUD 50073
OMD Approval No: 2577-0226
Expires: 03/31 /2002
iii. Annual Plan Table of Contents
24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments. and a list of supporting
documents available for public inspection.
Table of Contents
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the atmchment's name (A.
B, etc.) in die space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in paremdeses in the space
to the right of the tide.
Required Attachments:
Admissions Policy for Deconcentration
FY 2000 Capital Fund Program Annual Statement
Most recent board -approved operating budget (Required Attachment for PHAS
that are troubled or at risk of being designated troubled ONLY)
FY 2000 Annual Plan Page 2
HUD SW75
OMB Approval No: 2577-0226
Expires: 03/31/2002
Paee aYaY
Annual Plan
i. Annual Plan Type 1
ii. Executive Summary 1
iii. Table of Contents 2
1. Housing Needs 5
2. Financial Resources 12
3. Policies on Eligibility, Selection and Admissions 13
4. Rent Determination Policies 22
S. Operations and Management Policies 26
6. Grievance Procedth-cs 27
7. Capital Improvement Needs (Not Applicable) 28
8. Demolition and Disposition (Not Applicable) 30
9. Designation of Housing (Not Applicable) 30
10. Conversions of Public Housing (Not Applicable) 32
11. Homeownership 33
12. Community Service Programs 35
13. Crime and Safety (Not Applicable) 37
14. Pets (Inactive for January I PHAs) 39
15. Civil Rights Certifications (included with PHA Plan Certifications) 39
16. Audit 39
17. Asset. Management (Not Applicable) 40
18. Other Information 40
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the atmchment's name (A.
B, etc.) in die space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in paremdeses in the space
to the right of the tide.
Required Attachments:
Admissions Policy for Deconcentration
FY 2000 Capital Fund Program Annual Statement
Most recent board -approved operating budget (Required Attachment for PHAS
that are troubled or at risk of being designated troubled ONLY)
FY 2000 Annual Plan Page 2
HUD SW75
OMB Approval No: 2577-0226
Expires: 03/31/2002
Optional Attachments:
PHA Management Organizational Chart
FY 2000 Capital Fund Program S Year fiction Plan
Public Housing Drug Elimination Program (PHDEP) Plan
Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a marls in the "Applicable & On
Display" column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
List of Suppordna Documents Available for Review
Applicable Stlpportlmg Document Applicable Plan
Component
On Disiday
X PHA Plan Certifications of Compliance with the PHA Plana 3 Year and -Annual Plans
and Related Resulations
X Statei'Local GovernCertification of Consistency with S Year and Annual Plans
the Consolidated Plan
X Fav Housing Docurn ntation: S Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is addressing
those impediments in a reasonable Fashion in view of the
resources available, and worked or is working with local
jurisdictions to implement any of the jurisdictions' initiatives
to affrmatively further fair housing that require the FHA's
involvement.
X Consolidated Plan for the jurisdictioNs in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Homing Choice (AI)) and any addi:wnal badkup data to
sumn statement of housins needs in the judsdictien
X Most recent board -approved operating budget for the public Annual Plan:
housing program Financial Resources:
Public Housing Admissions and.(Continucd) Occupancy Annual Plan: Migibility.
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan rMAP] Policies
X Section 8 Administrative Plan Animal Plan: Eligibility,
Selection, and Admissions
Politica
Public Housing Deconcentratron and income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deco centration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2118199
Quality Housing and worst Respoitribility Act Initial
FY 2000 Annual Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
E:pins: 0391=2
J
List of Suppordea Documeats Available for Review
Apph able Smpporting Document Applicable Plan
Component
On Display
Guidance. Notice and any further HUD guidance) and
2. Documentation of the required decoaeentration and
income mixing analysis
Public housing rent determineNoo policies, including the Annual Plan: Rem
dolo for setting plw is housing flat rents Determination
check here if included in the public housing
A & O Policy
Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
check mere if included in tine public housing
A & O Policy
X Section 8 rent determination (payment standard) policies Annual Plan: Rent
check here if included in Section 8 Determination
Administrative Plan
Public housing management and maintenance policy Annual Plan: Operations
documents, including policies for the prevention or and Maintenance
eradication of pest infestation (including cockroach
infestation
Public housing grievance procedures Annual Plan: Grievance
check here if included in the public housing Procedures
A & O Polk
X Section 8 informal review and hearing procedures Annual Plan: Grievance
check here if included in Section 8 Procedures
Administrative Plan
The HUD -approved Capital FundlComprehensive Grant Annual Plan: Capital Needs
Program Annual Statement (HUD $2837) for the active grant
year
Most recent CLAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
an active CLAP want
Most recent. approved 5 Year Action Pim for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment(provided at PHA
Approved HOPE VI applications or, if more recent. Annual Plan: Capital Needs
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housins
Approved or submitted applications for demolition and/or Annual Plan: Demolition
disposition of public bousiza and Di ition
Approved or submitted applications for designation of public Annual Plan: Designation of
housing (Designated Housing Plans Public Housing
Approved or submitted assessments of reasonable Annual Plan. Conversion of
revitalization of public housing and approved or submitted Public Housing
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
Approved or submitted public housing homeownership Annual Plan:
lana Homeownership
Policies pvemn any Section 8 Homeownership program Annual Plan:
check here if included in the Section 8 1 Homeownership
FY 2000 Annual Plan Page 4
HUD 50075
OMB Approval No:.2577-0226
Expims: 03/31=2
List of Su rdng DoonitiIients Available for Review
Applleabk SuppordigDoesm eat Appllabk.Plao
Component
On Digilay
Administrative Plan
Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
X FSS Action Planta for public housing and/or Section 8 Annual Plan: Community
Service & Self-SufFicienr
Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Conur *
resident services .ram) grant p"stion rewbris Service & Self-Suffic'
The most ream Public Housing Drug Elimination Program Annual Plan: Safety and
PHEDEP) semiannual performance report for any open Crime Preimution
gram and most recently submitted PHDEP application
PHDEP Plan
X The most recent fiscal year audit of the PHA con&,cted Annual Plan: Annual Audit
under section 5(hx2) of the U.S. Housing Act of 1937 (42 U.
S.C. 1437c(h)), the results of that audit and the PHA's
risponse to any findipas
Troubled PHAs: MOA/Recovery Plan Troubled PHAs .
Other sumorting documents optional) Wmifyasneeduh . .
FY 2000 Annual Plan Page S
fIUD SOWS
OMB Approval Na 2377-0226
6t m;03/31/2002
3
1. Statement of Housine Needs
24 CFR Pan 903.7 9 (a)1
A. Housing Needs of Familks in the Jurisdiction/5 Served by the PHA
Based upon the infornsadon contained in the Consolidated Plants applicable to the jurisdiction, and/or
other data available to the PH& provide a statement ofthe housing needs in the jurisdiction by
completing the following table. in the "Overall" Needs eohutm, provide the esunlased number of renter
famNes that have housing needs. For the remaining characteristics, arse the i apact of that factor on the
bousiog needs for each family type, from 1 to S. with 1 being "no impact" and 5 being "severe inip=-
Use N/A to indicate that no information is available upon which the PHA caa.make this assessment.
Housing Needs of FamWes in the Jurisdiction
by Fs
Family Type chwall area-
abilitv
supply Quality Aeoea-
lbility
sim t.ota.
tion
Income <= 300/6 740/6 4 5 1 1 1 1
of,AMI
Income >30a/o but 94% 5 5 1 1 1 1
500/o of AMI
Income >50616 but 61% 4 5 1 1 1 1
80% of AMI
Elden 63% 5 5 1 3 1 1
Families with 5 5 1 4 1 1
Disabilities
Black/Non- IW/O 5 5 1 l 1 1
Hispanic <= 300/o
of AMI
Hispanic <= 30% 100% 5 5 1 1 1 1
of AMI
Hispanic >50% 100% 5 5 1 1 I 1
but < 809A of AMI
What sources of information did the PHA use to conduct this analysis? (Check all that
apply-, all materials must be made available for public inspection.)
Consolidated Plan of the Jurisdiction/s
Indicate year. 2000-2004
U.S. Census data: the Comprehensive Housing Affordability Strategy
CHAS'l dataset
American Housing Survey data
Indicate year:
Other housing market study
Indicate year:
Other sources: (list and indicate year of information)
1990 U.S. Census
FY 2000 Annual Plan Page 6
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
B.' Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
Stawtbe housing needs ofthe families on the PEWS waiting lists. Complete on table for each type
of PHA -wide walling list administered by the PHA. PHAs may provide separate tables for site-
based or sub -jurisdictional public housing waiting list; at their option.
Housing Needs of Families on tate Waiting List
Waiting list type: (select one)
Section 8 tenant -based assistance
Public Housing
Combined Section 8 and Public Housing
Public Housing Site -Based or subjurisdictional waiting list (optional)
If used, identif which develo ment/sub'urisdiction:
of families of total families Annual Turnover
Wait'Waitim list total 51 12
Extremely low 34 67
income <=30% AMI
Very low income 17 33
30% but <=50%
AM
Low income 0 0
50% but <80%
AMI
Families with 33 65
children
Elden families 14 27
Families with 17 33
Disabilities
Race: Black 19 37
Race: Amer. Indian 0 0
Alaskan Native
Race: Asian/Pacific 2 4
Islander
Edmici Hispanic 1 2
FY 20M Annual Plat) Page 7
HUD 50075
OMB Appoxml No: 2577-0226
Expim: 03/31=2
J
Characteristics by
Bedroom Size
Public Housing
only)
IBR
2 BR
3 BR
4 BR
5 BR
5+ BR
Is the waiting list closed (select one)? No N Yes
If yes:
How long has it been closed (# of months)? 32
Does the PHA expect to reopen the list in the PHA Plan year? No ® Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? 0 No Yes
C. Strategy for Addressing Needs
Provide a brief description of the PHA's strategy fir addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the.Agency's reasons for
choosing this strategy.
1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PTIIA within
Its current resources by:
Select all that apply
Employ effective maintenance and management policies to minimize ••
number of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through r::c.4
finance development
Seek replacement of public housing units lost to the inventory through scetion
8 replacement housing resources
Maintain or increase section 8 lease -up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA. regardless of unit size required
Maintain or increase section 8 lease -up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
FY 2000 Annual Pian Page 8
HUD 50075
OMD Approval No: 2577-0226
Expires: 03/31/2002
Maintain or increase section 9 lease -up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
select all that apply
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant -based
assistance.
Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at.or below 300/o of
AMI in tenant -based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt. rent policies to support and encourage work
Other. (list below)
Need: Specific Family Types: Families at or below SWe of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work
Other. (list below)
Flt 200 Annual Plan Page 9
HUD SWS
OMB Approval No: 2577-0226
Expim: 07/31/2002
Need: Specitk Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below) Maintain lease -up of previously awarded special-purpose
vouchers targeted to the elderly.
Need: Specifk Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
Seek designation of public housing for families with disabilities
Cary out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers target- to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
Other: (list below) Maintain lease -up of.previously awarded special-purpose
vouchers targeted to families with disabilities.
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethaicitles with disproportionate needs:
Select if applicable
Affirmatively market to mces/etlinicities shown to have disproportionate
housing needs
Other. (list below)
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
Other: (list below) Participate in Hennepin County Fair Housing initia•.ive.
FY 2000 Annual Plan Page 10
HUD 50075
OMB Approva P-0:2577-0226
Expira: 03/71/2002
Other Housing Needs & Strategies: (list needs and strategies below)
2) Reasons for Selectins Strateeles
Of the factors listed below. select all that influenced the PHA's selection of the
strategies it will pursue:
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the. PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with.local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
1
FY 2000 Annual Plan Page I I
HUD 50075
OMB Approwl No: 2577-0226
Expires: 0YJ 12002
D
K
2. Statement of Financial Resources
24 CFR Pan 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public busing and tenant -based Section 8 =Los= program administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance Stant
funds arc expended on eligible purposes; therefore, uses of these funds need not be stated. For other
funds, indicate the use for those f toils as one of the following categories: public housing operations,
public homing capital improvements, public bousing safety/senuity. public homing supportive services,
Section 8 tenant -baud assistance, Section 8 supportive services or other.
Fluanclal Resources:
Planned Sources and Uses
Sources Planned S Planned Uses
i. Federal Grants 2000 rants
a Public Housinit OperatingFund 0
b Public Housing Capital Fund 0
c HOPE VI Revitalization 0
d HOPE VI Demolition 0
e) Annual Contributions for Section
8 Tenant -Based Assistance
746,348
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds
0
g) Resident Opportunity and Self-
Sufficient Grants
0
h) Community Development Block
Grant
6,000 FSS program expenses
i HOME 0
Other Federal Grants list below
2. Prior Year Federal Grants
unobligated funds only) (list
below
3. Public housing Dwelling Rectal
Income
4. Other income list below
FY 20M Annual Plan Page 12
HUD SW73
OMa Approval No: 2377-0226
Expire.: OL31/2002
3. PHA Policies Governine Elielbility. Selection. and Admissions
24 CFR Part 903.7 9 (c)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to caMlete 6ubcon1ponent
3A.
a. When doe- the PHA verify eligibility for admission to public housing? (select all
that apply)
When families are within a certain number of being offered a unit: (state
number)
When families are within a certain time of being offered a unit: (state time)
Other: (describe)
b. Which non -income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
Rental history
Housekeeping
Other (describe)
C. Yes No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
d. Yes No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
e. Yes No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
J
FY 2000 Annual Plan Page 13
HUD 30075
OMB Approval No: 2377-0226
Eapim: 03/31/2002
21—WAIdag List Oraanizatlon
a. Which methods does the PHA plan to use to organize its public housing waiting list
select all that apply)
Community -wide list
Sub jurisdictional lists
Site-based waiting lists
Other (describe)
b. Where may interested persons apply for admission to public housing?
PHA main administrative office
PHA development site management office
Other (list below)
c. if the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. Yes No: Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part of a previously -HUD -
approved site based waiting list plan)?
If yes, how many lists?
3. Yes No: May families be on more than one list simultaneously
If yes, how many lists?
Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (selecit one)
Two
Three or More
b. Yes No: Is this policy consistent across all waiting list types?
FY 2111111 Annual Plan Page 14
HUD 50075
OMB Apprwrl No: 2577-0226
Expires: 0]/31/2002
c. If answer to b is no, list var.^tions for any other than the primary public housing
waiting lists for the PHA:
4) Admissions Preferences
a. Income targeting:
Yes No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median arca income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below)
Emergencies
Ovefhoused
Undefhoused
Medical justification
Administrative reasons determined by the PHA (e.g., to permit modernization
work)
Resident choice: (state circumstances below)
Other: (list below)
Preferences
Yes No: Has the PHA established preferences for admission to public
housing (other than date Rnd time of o-pplication)? (If "no" is
selected, skip to subsection (S) Occupancy)
Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents whu live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes) - ^j
FY 2000 Annual Plan Page IS
HUD 50075
OMB Appmval No: 2577-0226
Expim:03/3112002
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Otho preference(s) (list below)
3. if the PHA will employ admissions preferences, please prioritize by placing a "I" in
the space that represents your fust priority, a "T' in the box .representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), pace the same number next
to each. That means you can use "I" more than once, "2" more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements:
The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PITA will meet
income targeting requirements
S) Occupancy
a. What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply)
J The PHA -resident lease
FY 2000 Annual Plan Page 16
InN 30073
OMB Appmwl ft 2377.0226
Expires: 03/31/2002
The PHA's Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
Other source (list)
b. Now often must residents notify the PHA of changes in family composition?
select all that apply)
At an annual reexamination and lease renewal
Any time family composition changes
At family request for revision
Other (list)
L61 Deconcentmdon and Income Mixing
a. Yes No: Did the PHA's analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. Yes No: Did the PHA adopt any changes to its admisslons.polleles based
on the results of the requimtd analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
Adoption of site-based waiting lists
Ifselected, list targeted. developments below:
Employing waiting list "skipping" to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted develoi7ments below:
Other (list policies and developments targeted below)
d. Yes No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
Additional affirmative marketing
Actions to improve the marketability of certain developments
FY 2000 Annual Plan Page 17
HUD SMS
OMB Approval No: 2377-0226
Expim:03171rm
1 Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and
income -mixing
Other (list below)
E Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher -income families? (select all that apply)
Not applicable: results of analysis & not indicate a need for such efforts
List (any applicable) &sv;:opments below:
S. Based ;)n the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
Not applicable: results of analysis did not indicate a need for such efforts
List (any applicable) developments below:
B. Section B
Exemption: PHAs that do not administer section 8 are not required to complete sub -component 38.
Unless otherwise speel0ed, all questions In this section apply only to the tenant -based sscdon 8
assistance program (vouchers, and until completely merged Into the voucher program,
cerdaeates).
1) Ellttiblllty
a. What is the extent of screening conducted by the PHA? (select all that apply)
Criminal or drug-related activity only to the extent required by law or
regulation
Criminal and drug-related activity, more extensively than required by law or
regulation
Cl More general screening than criminal and drug-related activity (list factors
below)
Other (list below)
b. ® Yes No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. Yes ® No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. Yes ® No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
FY 20110 Annual Plan Page 18
HUD 30073
OMB Approval No: 2577-0226
Expires: 03/71/2002
e. Indicate what kinds of information you share with prospective landlords? (select all .
that apply)
Criminal or drug-related activity
Other (describe below)
When authorized by participant, subsidy eligibility and other documented
screening related information.
2) Wallin List Organization
L With which of the following program waiting lists is the section 8 tenant -based
assistance waiting list merged? (select all that apply)
None
Federal public housing
Federal moderate rehabilitation
Federal project -based certificate program
Other federal or local program (list below)
Metropolitan Housing Opportunities Program
b. Where may interested persons apply for admission to section 8 tenant -based
assistance? (select all that apply)
PHA main administrative office
Other (list below)
3) Search Tune
a. ® Yes No: Does the PHA give extensions on standard 60 -day period to
search for a unit?
If yes, state circumstances below: Voucher holder has made a written request and has
documented they have been actively searching during the initial 60 -day period.
4) Admissions Preferences
a. Income targeting
Yes ® No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30'/6 of median area income?
b. Preferences
1. ® Yes No: Has the PHA established preferences for admission to section 8
tenant -based assistance? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
FY 2000 Annual Plan Page 19
HUD SMS
OMB App ovd No: 2577-0226
Ezpim: 03/71!!002
1 2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
prof
Victims of reprisals or hate crimes
Other preference(s) (list below)
Families working in the jurisdiction and those unable to work due to a
disability.
3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your
second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use "1" more than once, "2" more
than once. etc.
Date and Time
Former Federal preferences
1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
I Victims of domestic violence
1 Substandard housing
1 lim' lessness
1 High rent burden
FY 2000 Annual Plan Page 20
IIUD 50075
OMD AWMI No: 2577-0226
Expiws: 03/31=2
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in your jurisdiction
2 Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
2 Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
2 Other preference(s) (list below)
Families working in the jurisdiction and those unable to work due to a
disability.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application (lottery among same date)
Drawing (lottery) or other random choice technique
S. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
This preference has previously been reviewed and approved by HUD
The PHA requests approval for this preference through this PHA Plan
6: Relationship of preferences to income targeting requirements: (select one)
The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
S) Special Purpose Section 8 Assistance Prottrams
a. in which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
The Section 8 Administrative Plan
Briefing sessions and written materials
Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
Through published notices
Other (list below)
FY 2000 Annual Plan Page 21
HUD 30075
OMB ARNMI W 2377-0226
Expires: 03/31/2002
4. PHA Rent Determination. PoRdes
24 CFR Part 903.7 9 (d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
4A.
11 Income Based Rent Policles
Describe the PHA's income based rent setting policy/ies for public housing using, hmhjdhng
discmdomry (that is, not required by statute or regulation) income disregards and exclusions, in the
appropriate gwees below.
a. Use of discretionary policies: (select one)
The PHA will not employ any discretionary rent -setting policies for income
based rent in public housing. Income -based rents are set at the higher of 30%
of adjusted monthly. income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub -component (2))
or—
The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the FHA's minimum rent? (select one)
o
1-S2S
26-S5o
2. Yes No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 300/o than adjusted income
1. Yes No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 300A of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
FY 2000 Annual Plan Page 22
HUD 50075
OMB Apprml No: 2577-0226
Expires: 03/3 U2002
d. Which.of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)
For the earned income of a previously unemployed household member
For increases in earned income
Fixed amount (other than general rent -setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent -setting policy)
If yes, state percentages and circumstances below:
For household heads
For other family members
For transportation expenses
For the non -reimbursed medical expenses of non -disabled or non -elderly
families
Other (describe below)
e. Ceiling rents.
1. Do you have ceiling rents? (rents set at a level lower than.30% of adjusted income)
select one)
Yes for all developments
Yes but only for some developments
No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
For all developments
For all general occupancy developments (not elderly or disabled or elderly
only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
Other (list below)
3. Select the space or spaces that.best describe how you arrive at ceiling rents (select
all that apply)
Market comparability study
Fair market tents (FMR)
95'" percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The "rental value" of the unit
Other (list below)
FY 20M Annual Plan Page 23
HUD 30073
OMB Approval No: 2377-0226
Expires: 03/31/2002
f. Rent re -determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
Never
At family option
Any time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
Other (list below)
g. Yes No: Doe$ the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year'!
2) Flat Rents
1. In setting the market-based flat rents. what sources of information did the PHA use
to establish comparability? !select all that apply.)
The section 8 rent reasonableness study of comparable housing
Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood
Other (list/describe below)
J
B. Section 8 Tenant -Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant -baud assistance are not required to
cot WIM t Q. Unless othawlse speeinsd, all questions In this ssedon apply only to
the tenant -based seedon 8 assistance program (vouchers, and until eompletdy merged Into the
voucher program, emincates).
1) Payment Standards
Describe the voucher payment standards and policies.
a What is the PHA's payment standard? (select the category that best describes your
standard)
At or above 90% but below 100% of FMR
100% of FMR
Cl Above 100% but at or below 1100%o of FMR
Above 110% of FMR (if HUD approved; describe circumstances below)
One. two and three bedroom payment standards are set at 1171/o of current
FMR. HUD approved these amounts in 1998 as exception rents.
FY 2000 Annual Plan Page 24
thin soon
OMB Approval No: 2577-0226
Eapim: 03/31/2002
b. If the payment standard is lower than FMR, why has the PHA selected this
standard? (select all that apply)
FMRs are adequate to ensure success :unong assisted families in the FHA's
segment of the FMR area
The PHA has chosen to serve additional families by lowering the payment
standard
Reflects market or submarket
Other (fist below)
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
select CU ;:-at apply)
FMRs are not adequate to ensure success among assisted families in the PHA's
segment of the FMR area
Reflects market or submarket
To increase housing options for families
Other (list below)
d. How often are payment standards reevaluated for adequacy? (select one)
Annually
Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
Success rates of assisted families
Rent burdens of assisted families
Other (list below)
Financial feasibility to PHA
2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
0
I-$25
26-$50
b. Yes to No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
J
FY 2000 Annual. Plan Page 25
HUD 50075
OMB Appmnl No: 2577-0226
Eapims: 03131 /2002
S. Operations and Manaeement
24 CFR Part 903.7 9 (e))
3
Exemptions from Component S: High performing and small PHAs are not required to coaWlete this
section. Section 8 only PHAs must complete pans A. B, and C(2)
A. PHA Management Structure
Describe the PHA's management structure and organization.
select one)
An organization chart showing the PHA's management structure and
organization is attached.
A brief description of the management structure and organization of the PHA
follows:
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each (Use "NA" to indicate that the PHA does not
rel- --- riee.A I-I—I
Program Name Units or Famines
Served at Year
Beitfuning
Expected
Turnover
Public Housing 0 0
Section 8 Vouchers 72 10
Section 8 Certificates 15 3
Section 8 Mod. Rehab 0 0
Special Purpose Section
8 Certificates/Vouchers
list individual)
Mainstream 30 2
Public Housing Drug
Elimination Program
HDEP
0 0
Other Federal
Programs(list
individual)
FY 2000 Annual Plan Page 26
HUD SW75
OMB Approval No: 2577-0226
Expires: 03/31/2002
C. Management and Maintenance Policies
List the PHA's public lousing management: and maintenance policy documents, manuals and handbooks
that contain the Agency's odes, standards, and policies that govern ma1ntmsaw sod management of
public housing, including s description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management.
l) Public Housing Maintenance and Management: (list below)
2) Section 8 Management: (list below)
All rules, standards, and policies are described in the Administrative Plan.
6, PHA Grievance Procedures
124 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing.PHAs arc not required to complete component 6.
Section 8=0n1y, PHAs are exempt from sub -component 6A.
A. Public Housing
1. Yes No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpart.B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply)
PHA main administrative office
PHA development management offices
Other (list below)
B. Section 8 Tenant -Based Assistance
1. Yes ® No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant -based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant -
based assistance program in addition to federal requirements
found at 24 CFR 982?
If yes, list additions to federal requirements below.
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply)
PHA main administrative office
Other (list below)
J
FY 2(100 Annual Plan Page 27
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Expires: 03/31/2002
7. Capital Improvement Needs
24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs arc not required to complete this component and
may skip to Component S.
A. Capital Fund Activities
Exemptions from subcomponent 7A: PHAs that will not participate in the Capital Fund Program may
ship to component 7B. All other PHAs must complete 7A as instructed.
1) Capital Fund Program Annual Statement
Using parts 1. U. and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long -terra physical and social viability
of its public housing developments. This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PHA Plan template Ott, at the PHA's
option, by completing and attaching a properly updated HUD -52837.
Select one:
The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
or-
El The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
2) Ondooal 5 -Year Action Plan
Agencies arc encouraged to include a 5 -Year Action Plan covering capital work items. This statement
can be completed by using the 5 Year Action Plan table provided in the table library at the end of the
PHA Plan template OR by completing and attaching a properly updated HUD -52834.
a. Yes No: Is the PHA providing an optional 5 -Year Action Plan for the
Capital Fund? (if no, skip to sub -component 7B)
b. If yes to question a, select one:
The Capital Fund Program 5 -Year Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
or-
The Capital Fund Program 5 -Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
FY 2000 Annual Plan Page 28
HUD 50075
OMB Apprml No: 2577-0226
Expires: 03131=2
B. HOPE VI and Public Housing Development and Replacement
Activities (Non -Capital Fund)
Applicability of subcomponent 7B: All PHAs administering public (rousing. Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement.
Yes No:. a) Has the PHA received a HOPE VI revitalization grant? (if no,
skip to question c; if yes, provide responses to question b for
each grant, copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
Revitalization Plan under development
Revitalization Plan submitted, pending approval
Revitalization Plan approved
Activities pursuant to an approved Revitalization Plan
underway
Yes No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year9
If yes, list development names below:
Yes Not d) Will the PHA be engaging in any mixed -finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
Yes No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
M
FY 200 Annual Plan Page 29
IUD 50075
OMB Approval No: 2577-0226
Expiea: 03131 /2002
Demolition and Disposition
i [24 CFR Pert 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs ore not aquired to complete this section.
1. Yes No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (if "No",
skip to component 9; if "yes", complete one activity description
for each development.)
2. Activity Description
Yes No: Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (if
W', skip to component 9. If "No", complete the Activity
Description table below.)
Demolition/Disposition Activity Description
Ia. Development name:
Ib. Development(project) number:
2. Activity type: Demolition LJ
Disposition
3. Application status (select one)
Approved
Submitted, pending roval
Planned application
4. Date application approved, submitted or planned for submission: LPffldNLNYL
S. Number of units affected:
6. Coverage of action (select one)
Part of the development
Total development
7. Timeline for activity:
a. Actual or projected start date of activity:
b. Projected end date of activity:
9. Designation of Public Housing for Occuoancv by _ElderhrFamliies
or Families with Disabilities or Elderly Families and Families with
Disabilities
124 CFR Part 903.7 9 (i))
EvWdow from Cou"nent 9; Section 8 only PHAs are not required to coilplete Chis section.
1. Yes No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
FY 2000 Annual Plan. Page 30
HUD 50075
OMB Apprml No: 2577-0226
Expires: 03/31/2002
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for desiipmation for occupancy by only elderly
families or only families with disabilities,.or by elderly families
and families with. disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming
fiscal year? (If "No", skip to component 10. If W, complete
one activity description for each development, unless the PHA is
eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
2. Activit Description
Yes No: Has the PHA provided all required activity description
information for this compunent in the optional Public Housing
Asset Management Table? If "yes", skip to component 10. If
No", complete the Activity Description table below.
Desi nation of Public Housing Activity Description
Ia..I3Pvelopment name:
lb. Development(project) number:
2. Designation type:
Occupancy by only the elderly
Occupancy by families with disabilities
Occupancy by only elderly families and families with disabilities
3. Application status (select one)
Approved; included in the FHA's Designation Plan
Submitted, pendinga royal E]
Planned licatirn
4. Date this desi tionroved submitted, or planned for submission: D /MM Y
5. If approved, will this designation constitute a (select one)
Jew Designation Plan
El Revision of a previously -approved Designation Plan?
6. Number of units affected:
7. Coverage of action (select one)
Ps:' of the development
Total development
FY 20M Annual Plan Page 31
HUD 50073
OMB Appmwl No: 2577-0226
Eapim: 03/31/2002
D
j
it Conversion of Public Housing to Tenant -Based Assistance
24 CFR Pelt 903.7 9 (j)1
Exemptions Gom Component 10; Section 8 only PHAs ere not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 2' of the HUD
FY 1996 HUD Appropriations Act
1. Yes No: Have any of the PHA's developments or portions of
developments been identified by HUD or the PHA as covered
under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If "No", skip to component 11; if "yes", complete one
activity description for each identified development, unless
eligible to complete a streamlined submission. PHAs
completing streamlined submissions may skip to component
11.)
2. Activit Description
El Yes No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes!, skip to component 11. If
No", complete the Activity Description table below.
Conversion of Public Housing Activity Description
In. Development name:
lb. Development(project) number:
2. What is the status of the required assessment?
Assessment underway
Assessment results submitted to HUD
Assessment results approved by HUD (if marked, proceed to next
question)
Other (explain below)
3'. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block S.
4. Status of Conversion Plan (select the statement that best describes the current
status
Conversion Plan in development
Conversion Plan submitted to HUD on: (DD/MM/YYYY)
Conversion Plan approved by HUD on: (DD/MM/YYYY)
Activities pursuant to HUD -approved Conversion Plan underway
S. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
Units addressed in a pending or approved demolition application (date
submitted or roved:
FY 20M Annual Plan Page 32
IUD SW75
OMD Approval No: 2577-0226
Expim: 03/31/2002
Units addressed in a pending or approved HOPE VI demolition applicatior
date submitted or approved: )
Units addressed in a pending or approved HOPE VI Revitalization Plan
date submitted or approved: )
Requirements no longer applicable: vacancy rates are less than 10 percent
Requirements no longer applicable: site now has less than 300 units
Other: (describe below)
B. Reserved for Convenlons pursuant to Section 22 of the U.S. Housing Act of
1937
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownership."-^arams Administered by the PHA
24 CFR Put 903.7 9 (k)]
A. Public Housing
Exemptions from Component 11 A: Section 8 only PHAs are not required to complete 11 A.
1. Yes No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section S(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 1437z4' -No", skip to
component 11 B; if "yes", complete one ".. ascription for
each applicable program/plan, unless eli, __ .o complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component 11 B.)
2. Activit Description
E3 Yes, No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If "yes", skip to component 12. If
No", complete the Activity Description table below.)
FY 2000 Annual Plan Page 33
HUD SW73
OMB AppmvdNo: 2377-0226
Expires: 03/31/2002
D
J
Public Housing Homeownership Activity Description
Complete one for each development affected
Ia. Development name:
ib. Development(project) number:
2. Federal Program authority:
HOPE I
5(h)
Turnkey III
El Section 32 of the USHA of 1937 effective 10/1/99
3. Application status: (select one)
Approved; included in the PHA's Homeownership Plan/Program
Submitted, pending approval
Planned application
4. Date Homeownership Plan/Program approved, submitted, or planed for submission:
D
5.. Number of units affected:
6. Coverage of action: (select one)
Pan of the development
Total development
B. Section 8 Tenant Based Assistance
1. Yes ® No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR pan 982 ? (If "No", skip to component
12; if 'W% describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligib?!! to complete a streamlined submission due to
high performv. status. High performing PHAs may skip to
component 12.)
2. Program Description:
a. Size of Program
Yes No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
25 or fewer participants
26 - 50 participants
51 to 100 participants
more than 100 participants
FY 200 Annual Plan Page 34
HUD 30075
OMB App ml No: 2377-0226
E*ms: 03/31=2
b. PHA -established eligibility criteria
Yes E] NO: Will the PHA's program have eligibility criteria for participation in
its Section 9 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Community Service and Self-sutlidenev Proamms
124 CFR Part 903.7 9 (1)]
Exemptions from Component 12: High performing and small PHAs ere not required to complete this
componem. Section 94)nly PHAs are not required to complete sub4omponent C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
Yes ® No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
If yes, what was the date that agreement was signed? DD/MMM'
2. Other coordination efforts between the PHA and TANF agency (select all that
apply)
Client referrals
Information sharing regarding mutual clients (for rent determinations and
otherwise)
Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
Jointly administer programs
Partner to administer a HUD Welfare -to -Work voucher program
Joint administration of other demonstration program
Other (describe)
B. Services and programs offered to residents and participants
Genera
a. Self -Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
Public housing rent determination policies
Public housing admissions policies
FY 2t1O0 Annual Plan Page 35
HUD SO07S
OMB Approval No: 2577-0226
Expire: 03/31/2002
KA Section 8 admissions policies
1 Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
Section 8 0
programs for non -housing programs operated or coordinated by the
PHA
Preference/eligibility for public housing homeownership option
participation
Prefereoceleligibility, for section 8 homeownership option participation
Other policies (list below)
b. Economic and Social self-sufficiency programs
Yes [@ No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If "yes",. complete the following
table; if `oto" skip to sub -component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and. Programs
tloa
Program Now & Description Estimated Allocation
including location, if appropriate) Sim Method
waiting
list/rundom
selectiodspecific
criteria/ather
Access
development office /
PHA main office /
other provider name)
Eligibility
public housing or
section 8
participants or
both)
0
Section 8 0 32
2) Family Self SuMeleucy uroersm/s
a_ Particination Descrintion
Fa SelfSulflele FSS Ps tloa
Program Required Number of Paeticipann
start of FY 2000 Estimate
Actual Number of Participants
As of 04/01/2000
Public Housing 0 0
Section 8 0 32
FY 2000 Annual Plan Page 36
HUD 30075
OMB Approval No: 2377-0226
Expires: 03/31/2002
b. Yes No: If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
Program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting fromwelfareprogramrequirements) by: (select all that apply)
Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination.
Establishing or pursuing a cooperative agreement with all appropriate: I ANF
agencies regarding the exchange of information and coordination of .:rvices
Establishing a protocol for exchange of information with all appropriate TANF
agencies
Other: (list below)
D. Reserved for Community Service Requirement puranaut to section 12(c) oftheU.S. Housing Act of 1937
13. PHA Safety and Crime Prevendon Measures
24 CFR Part 903.7 9 (m)]
Exemptions fi-n Conq_M 13: High performing and small PHAs not pu*iPatiog in PHDEP andSection8OnlyPHAsmayskiptocomponentIS. High Perforating and small PHAs that as
participating in PHDEP and are submitting a PHDEP Phu with this PHA Pian may slip to sub- component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residentsselectallthatapply)
High incidence of violent and/or drug-related critne in some or all of the PHA'sdevelopments
Cl High incidence of violent and/or drug-related crime in the areas surrounding oradjacenttothePHA's developments
Residents fearful for their safety and/or the safety of their children
Observed lower -level crime, vandalism and/or graffiti
FY 2000 Annual Plan Page 37
HUD 30073
OMB Approval No: 2577-0726
Expires: 03/31/2002
People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed "in and around"
public housing authority
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police repa rts
Demonstrable, quantifiable success -with previous or ongoing anticrime/anti
drug programs
Other (describe below)
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the ne:t PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
select all that apply)
Contracting with outside and/or resident organizations for the provision of
crime- and/or drug -prevention activities
Crime Prevention Through Environmental Design
Activities targeted to at -risk youth, adults, or seniors
Volunteer Resident Patrol/Block Watchers Program
Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
Police involvement in development, implementation, and/or ongoing
evaluation of drug -elimination plan
Police provide crime data to housing authority staff for analysis and action
J
FY 2000 Annual Plan Page 38
IUDSMS
OMB Approval No: 2577-0226
reExpi: 03131/Z002
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
above -baseline law enforcement services
Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional Information as required by PHDEP/PHDE? Plan
PHAs eligible for FY 2000 PHDEP f tods'must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
Yes No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA
Plan?
Yes No: This PHDEP Plan is an Attachment. (Attachment Filename:
14. RESERVED FOR PET POLICY
24 CFR Part 903.7 9 (n)]
IS. Civil Rights Certifications
2: CFR Part 903.7 9 (o)]
Civil rights.certifrcations are included in the PFi A Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
24 CFR Part 903.7 9 (p)]
1. ® Yes No: Is the PHA required to have an audit conducted under section
5(hx2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
If no, skip to component 17.)
2. 0 Yes No: Was the most recent fiscal audit submitted to HUD?
3'El Yes ® No: Were there any findings as the result of that audit?
4. Yes No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain? _ _
M
FY 2000 Annual Plan Page 39
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OMB ApprovalNo: 2377-0226
Expiro: 03/31/2002
S. Yes No: Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA And Manaeement
24 CFR Part 903.7 9 (q))
Exeuiptions f m component 17: Section 8 Only PHAs ace not required to complete this coniponem
High performing and small PHAs are not required to compkoe this componem.
1. Yes No: Is the PHA engaging in any activities that will contribute to the
long -teen asset management of its public housing stock .
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PHA undertake? (select all that
3. Q Yes No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other information
124 CFR Put 903.7 9 (r))
A. Resident Advisory Board Recommendations (To be completed at time of public
hearing)
1. Yes No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received. the PHA MUST select one)
Attached at Attachment (File name)
Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
Considered comments, but determined that no changes to the PHA Plan were
necessary.
FY 2000 Annual Plan Page 40
HUD 50075
OMD App ml No: 2577.0226
Expims: 03/31/2002
apply)
Not applicable
Private management
Development -based accounting
Comprehensive stock assessment
Other: (list below)
3. Q Yes No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other information
124 CFR Put 903.7 9 (r))
A. Resident Advisory Board Recommendations (To be completed at time of public
hearing)
1. Yes No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received. the PHA MUST select one)
Attached at Attachment (File name)
Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
Considered comments, but determined that no changes to the PHA Plan were
necessary.
FY 2000 Annual Plan Page 40
HUD 50075
OMD App ml No: 2577.0226
Expims: 03/31/2002
The PHA changed portions of the PHA Plan in response to comments 10
List changes below:
Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. ® Yes No: Does the PHA meet the exemption criteria provided section
2(bx2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub -component C.)
2. Yes No: Was the resident who serves on the PHA Board elected by the
residents? (if yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
Candidates were nominated by resident and assisted family organizatioir.
Candidates could be nominated by any adult recipient of PHA assistance
Self -nomination: Candidates registered with the PHA and requested.a place on ..
ballot
Other: (describe)
b. Eligible candidates: (select one)
Any recipient of PHA assistance
Any head of household receiving PHA assistance
Any adult recipient of PHA assistance
Any adult member of a resident or assisted family organization
Other (list)
c. Eligible voters: (select all that apply)
All adult recipients of PHA assistance (public housing and section 8 tenant -
based assistance)
Representatives of all PHA resident and assisted family organizations
Other (list)
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as nary ureses as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
Hennepin County Consortium
FY 2000 Annual Plan Page 41
HUD 30075
OMB Approval No: 2577-0226
Eapiro: OY3112002
J
2. 1'he PHA has taken the following steps to ensure consistency of :his PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plants.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
The Hennepin County Consortium Consolidated Plan has placed as its highest priority
addressing the housing needs of households with income below 30 percent of median
income. The Consolidated Plan has specified strategies and goals for affordable rental
housing. The Plan establishes the goals of developing 800 units of new affordable
rental units for small families and 50 new rental units for large families over the next
five years. The Plan also sets high funding priority for affordable elderly housing and
accessible housing for physically disabled renters.
D. Other Information Required by HUD
Use this section to provide any additional inforn ation requested by HUD. .
FY 2000 Annual Plan Page 42
HUD S0075
OMP `.ppmal No: 2577-0226
Expires: 03/3 U2002
Attachments
Use this section to provide soy additional attachments referenced in the Place.
HRA BOARD OF COMMISSIONERS
Anne W. Hurlburt
Executive Director
Edward Goldsmith I I Denise Hutt
HRA Supervisor Clerical Superviaor
Rebecca Stoen I I Melissa Camicelli I I Barbara Peterson IHousingSpecialistHousingTechnicianSeniorClerWTypist
J
FY 2000 Annual Plan Page 43
HUD 50075
OMD Approval No: 2577.0226
Eaplres: 03/31/2002
N PHA Plan
Table Library
Component 7
Capital Fund Program Ancuel Statement
Parts 1, 11, and 11
Annual Statement
Capital Fund Program (CFP) Part 1: Summary
Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY)
Original Annual Statement
Line No. Summary by Development Account Total Estimated
Cost
1 Total Non -CGP Funds
2 1406 Operations
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 11440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures
11 1465.1 Dwelling ui ment-Nonex dable
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment
14 11485 Demolition
15 14 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1498 ' Mod Used for Development
19 1502 Contingency
20 IAmount of Annual Grant Sum of lines 2-19
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Compliance
23 Amount of line 20 Related to Security
24 Amount of line 20 Related to Energy Conservation
Measures
Table Library
Annual Statement
Capital Fond Program (CFP) Part ll: Supporting Table
Development
Mimber .Mame
HA -Wide Activities
General Description of Major Work
Cate ries
Development
Account
Number
Total
Estimated
Cost
0
Table Library
w
Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development
Number/Name
HA -Wide Activities
All Funds Obligated
Quarter Ending Date)
All Funds Expended
Quarter Ending Date)
Table Library
7s
JJa
a. .
E k
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a
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD; PLYMOUTH, MN 55447
DATE: June 7, 2000 for Housing and Redevelopment Authority Meeting of lune 15, 2000
TO: Anne Hurlbur ecutive Director
FROM: Edward Goldsmith, HRA Supervisor f
SUBJECT: Resolution Approving the T.R.A.I.L.S. Family Self -Sufficiency Program Budget and
Extension of the Program Agreement
In July, 1995, the HRA and the St. Louis Park Housing Authority jointly initiated the Training and
Resources to Attain Individual Long Term Success (T.R.A.I.L.S) family self-sufficiency program.
The program is operated by the nonprofit Employment Action Center under an agreement among
the three agencies that will need to be extended for an additional twelve months. The first year's
goal for the program was to enroll filly participants from among the Section 8 and Public Housing
clients ofthe two housing agencies. This goal was met during March, 1996. The program currently
has 35 participants from Plymouth and 40 from St. Louis Park. More than 70% of these participants
are currently employed, with the remainder in the process of looking for work, in a vocational or
educational program, or being assessed for service needs. Nineteen of the Plymouth participants
y
have seen an increase in their incomes that has qualified them to have the corresponding decrease in
their housing assistance from HUD contributed into an escrow account that they will be able to use
for a home purchase or costs related to their continuing advancement.
For the year starting July 1, 2000, the program goal is to maintain a minimum average enrollment of
70, an increase of 5 (8%) over the current minimum enrollment goal of 65. Participants would
include a minimum of 28 from Plymouth and 42 from St. Louis Park. Actual participation will vary
based upon the intensity of the case management assistance required by individual participants.
Generally, newer participants require more assistance than longer-term participants.
The proposed program budget of $56,582 is a 5% increase from the current budget of $54,000.
However, a 500/6 increase in support from the Kopp Foundation of $3,000 from $2,000 in the
current year reduces the increase in the housing authority funded portion of the budget to only
1,582 (3.0%). Based upon a continuing 40% participation by Plymouth participants the HRA's
share of the remaining $53,582 of the budget would be $21,433. This is a $633 (3.0%) increase
from the current share of $20,800. We expect to fund this cost with approximately $15,008 in HUD
Family Self -Sufficiency Coordinator funding with the remaining $6,425 from CDBG funds already
allocated to T.R.A.I.L.S. for the 1999 and 2000 program years, the HRA will not need to allocate
Section 8 Reserve funds for the new budget.
I recommend that the HRA Board adopt the attached resolution approving the budget and
extension of the program agreement for the T.R.A.I.L.S. Family SelfSuftichency Program.
Attachments:
1. Proposed 2000-2001 T.R.A.I.L.S. Budget
2. May, 2000 T.R.A.I.L.S. Report
3. Draft HRA Resolution 2000 - 09
T.R.A.I.L.S.
Monthly Outcome Report: May 2000
Cumulative
Plymouth Saint Louis Parr PY 2000 Program
New Enrollments: 1 1 25 149
Current Pardeipants: 35 40 .75
Partkipaut Termination's:
Successful Completion's 0 1
Participant Withdrew 0 0
HA Terminated 0 0
Sec. 8 Transfer' 1 0
Participant Activities:
Assessment: 5 7
Job Seddng: 7 9
Vocational/Educational: 4 5
English as Second Language: 1 I
Employed: 26 26
Participants with on
Escrow Accumulation: 19 22
Participants on MFIP: 5 7
Participant Demographics:
Age
18-24 1 2
23-30 9 4
31.-40 15 21
41-50 12 8
50-57 0 5
se:
Female 30 36
Male 5 4
Race
African American 10 22
Asian 0 1
European American 22 17
Multi -Racial 1 0
Somali 2 0
11
2
3
5
Totals:
12
16
9
2
52
41
12
3
13
36
20
5
66
9
32
1
39
1
2
38
04
15
18
JI
HRA RESOLUTION 2000 - 09
APPROVING THE BUDGET FOR THE T.RJLI.L.S. FAMILY SELF-SUFFICIENCY
PROGRAM FOR THE 2000-2001 PROGRAM YEAR AND AUTHORIZING EXTENSION
OF THE AGREEMENT FOR OPERATION OF THE PROGRAM
WHEREAS, the Plymouth Housing and Redevelopment Authority and St. Louis Park Housing
Authority have cooperatively worked together to initiate T.R.A.I.L.S., a joint Family Self -
Sufficiency Program to provide social services, education and job training to help Section 8 and
Public Houir9:18 participants in the two cities reduce dependency on public assistance; and
WHEREAS, a budget for the program year starting July 1, 2000 for $56,582 has been proposed to
serve an average of 70 program participants, 28 of whom are to be HRA clients; and
WHEREAS, the HRA's proportional share of the proposed budget is $20,800 to be paid with HUD
Section 8 Family Self -Sufficiency Coordinator funds and Community Development Block Grant
funds allocated to the HRA by the Plymouth City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it approves the
proposed Budget for the T.R.A.I.L.S. Family Self -Sufficiency program for the program year
starting July 1, 2000; and the use of the HUD Section 8 Family Self -Sufficiency Coordinator
funding and as needed up to $6,425 in Community Development Block Grant funds for said
budget; and
BE IT FURTHER RESOLVED, that the HRA Chair and Executive Director are hereby authorized
to execute any documents necessary to extend the Agreement among the Plymouth HRA, the St.
Louis Park Housing Authority and Employment Action Center dated July 15, 1995 for the
operation of the T.R.A.I.L.S. program for a period of up to twelve months, consistent with the
approved budget.
Adopted by the Plymouth Housing and Redevelopment Authority on lune 15, 2000.
V
r•
MEMORANDUM
To: Anne Hurlburt
Ed Goldsmith
F'ronriiody Burnham, Housing. Manager, Plymouth Towne Square
Date: June 2000
RE: PTS Monthly Report for April 2000
June Newsletter (attached)
May Resident Council Meeting Minutes (attached)
Monthly Financial:
April Financial Statements (attached)
RevenueJGarage reflects $5 for moped of one resident
Revenue/Guest Suite reflects only rented 2 nights
Houskeeping/Purch Svcs reflects yearly window cleaning
PO/Repairs and Main reflects repair on trash compactor
GA/Purch Service reflect increase in contract for copier
jOccupancy/Markeft:
97 units leased plus 2 caretaker units
Plant Operations: (May)
Had several apartment air conditioners cleaned
Pull cords and alarms tested
Wheels fixed on trash carts
Check Valve put on one resident sink because of backup
Ceiling repaired from water pipe leak
Resident Services: (May)
Salad Luncheon
Catered Luncheon
Tour of Plv:wuth Creek Senior Center
M & M Count
Dice Game
T-shirt Day
Northwest Singing Seniors preformed
j 0 Special piano entertainment
Goals Addeved this Report Month: (May)
Rented Apartment as of July 1
Held May Month activities
City okayed roof repair and on schedule (no date yet)
Goals for neat month: (June)
Rent vacant apartment
Plan National Night Out Evo:nt for August
Start on 2001 Budget
cc: Donna Flaata
r-+
FF -A
MONTHLY OCCUPANCY REPORT
LYMOUTH TOWNE SQUARE
May 2000
11 JAN I FEB M APR IMAY1 JUN I JUL JAUG1 SEP I OCTINOVI DECP TOTAL
MARKETING:
Preaeamth amours 11 0 0
01
0 0
exdudn caretaker aperunaiealparepe epaoes
IN
Reserved
exdudn caretaker aperunaiealparepe epaoes
IN
mmmmmmm
exdudn caretaker aperunaiealparepe epaoes
IN
m
ri
0
PLUM= mm S S
7j7 BSfStI' 11V IR Op
1 1USOIdB. IO SSSO!
3FiNAL
W 30a
1
C
O
7N -06-20M 11:29 LWAXER F)NFMCE 612 827 6431
Pbug mTSWO9PMM
G biplowAmo m
FMn Ma:9:M 9e/M/APM970.1000
RMn1M maOMy
SIM1$
74.907 1195 914A20
TMmlllM..mn Rim:
ill1
7
1a ad WNeont B Mw T79 No (114
N&AdMWM MIA
15USS
x10
PVM a M nr:c. n.m 30.749
5.M 0N3) 11.9N
1mn 17AIG 4.979 (0A00) U.771
FIOPM:ITARd" 1144..1900 14A01 ... (74) am
Man
UWGP1.. 91:T97 IN.09f PP.M!
b"M b IMmmmrmr,OMI - -, n 191.199 I .
smAm0AIMbn
OMpntlMOenMMNAMWft 9M9LMpM 11 1 TRAM 19911 .219185
mN.m/(ImonswommeaM 170.221 991N 7149 709.204
oftual'gmw WAIS 96618 Hl i/9A
a nomOpmONMlftwo d --- JL .
91Mti1NmMO1.O d:It . —MM
4411MM mo m amb /IMM.
ompowe
AMMMVMW
i11,US (1660) 121UM
2.991
oW.oW.)mR1P1' . Ip 48 0 422 0
ow-onrn.1mF"Ift 2.270 0 2.:79 0
OMc)WW.mA1PaACVWEWP (4109) 0 N.0201 0
AMO:wO RMM EM1MM T UN tom 10A42 (105) 77A80
AOordw-'.. , 99,911 09A19 (1) 211ANF
fto EMan TMM P"ffdm (77.972) (22.205) (9N) W.9211
cmmb:Omrwon (12AN) (MAN) F.475 (22A00)
u::deeA eMeo:oMneedenCNN 0 0 0 0
comemAOM0o9iM9vacG r (1W) 0 (19A00) 0
OMPOSUtoOMMON" FMn9fAiRad p2A11) MAIN (1) (101.900)
OMPNMMI0O8916oMbMFW*ft MM (MAIN ("All) 1 amil')
mrrwermM4nrmMmOe.r MAN (1997) (1.992)
oto")
SAM um 0MUMMILOW --few) olm
mMFNMM (OOaNMq m CNI1 H
GM11Boom%ft m bedTNF 994.898 slum
eNe aMIM::MM APA 714 7009 179 7M eN
P. 02.20P. 02.20
s
a
COOOR AALTS:
Pam OSH
CMUINO - OPQATSON6
SAYINGS swmlTT 41 ns
TOTAL CAO
ACC wrj Olwlvam-T7DIom
A00D11M O 149016A•OTKM
TOTAL 2=31MM8
1NT080T ANCII9ANIi
ONT A¢91CS INISABT IMMINUM
MPAIO INiO TAM • 011701.
PO9AIO . OT0®
TOTAL P93PAM
Tow" COMMINT AARs
PNOPOW. Raw. AND Sp11/4A19:
um
00ILDIQ 6 1IR009gnws
LANG 7INN09101 MS
fm i QIP - OaQAL
o00lP . CONIUM
PIAN i o01P - aNaA@010
LOS ACCI9alaTIO OIVSSCIATION
TOTAL. Plovem. PLANT, 6 Sp0119a11T
OTAA ASSNS.
INTRITIMM-col 6TOINTION MO
Itg6Tla919-VORWO CAPITAL
IN0w671teI9-em o091Cs POND
IN0A71aNJS•CAPI7AL IMP.
00x1 1= Saw -OP SOOT!
aa101ATS0 O I2f7la1 COM
LAW ACMAMOm RPIDM1ATNW
PL11g11a Taws 66719:
eAIANa slaar
fpr so 90
MIMBI IO
mom
commms91AlICTe lar
MRS 072/31119 CoWn
1.07.65 1,067.65 0.00
6,i61.p 11.007.!1 16.367.701
76.]93.0] 40,701.27 14.696.191
JJ6.10 54.696.20 110.759.901
0.00 69.00 189.001
OI.iS 1.196.67 1332.971
mal.$S 1.2ts.Ga 021.971
S,4u.r 0.00 S,407.S7
6.4- ;.57 0.00 5.487.57
0.00 1.60.06 fl.i6s.0a1
S79:l7 1.111.05 1551.991
579.37 2,916.07 2.277.S01
51,062.09 59.990.69 17.973.901
459.a47.00 459.207.00 6.0
5.610,90.23 5.430.578.21 490.00
52.647.0 52.641.00 0."
171.S4s.6S 159.990.50 77.SOS.07
7,660.43 7.60.41 0.00
1,01S.Is 1.OIS.IS 0.00
11.175.090.30) 11,064.SS7.631 170.S72.i71
S. 10.017.14 5.246.494.74 s9.07.601
70.000.00 20.00.00 9.90
00.036.03 405.826403- 15.000:00
43i.m.S2 475.939.26 046.29
180.690641 110.790.41 9.900.00
2.930.15 2.930.15 0.00
1SS.M.S6 755.166.56 0.00
OM.956.7s) 67.960.371 999.101
7WANC! Nsr
onv .1a/71/ss awls
lavatlwaail
1.090.6i0.97 7.oiS.t/i.ta 7G.7st.t!
T011% i, l!l. il0.lS i.771.777.i .N1.Nt.Sl1
CweIM! 0ALAPIfs III
IIOMIN 612/31/00 MUM
a'
mea)
LIABILITICS AND FUND ...sae
IMI
CUFAUM LIABILITIIM.
ACCOIBRB o)ITA36.6 2i.S82.61 34,1134.27 7.751.06)
ry ACCIIII® 8)ILIBIBB AM MADBB 472.061 0.00 472.06)
ACCB plop I.645.80 10,228.to 3.431.70
cumom 3IIt0MTIIB . LAM T0101 100.350.00 100,250.00 0.00
BR71BITT/MAIT LIST x008378 33.873.17 33,s03.21. 270.00
TOTAL A/0 i ACCBOCD IIlISM 173,870.63 170.405.60 4.526.01)
ACCBDID IMIBIRBT20,157.76 72,463.26 6.3o7.SD)
AOCRBBD !W. 882A7B T11II6 10, 537. so72,072.i0 12.43!.02)
O7 COMM LIABIIATRS 30.601.30 05.437.86 60.742.52)
TOTAL CUMO M3 LIABILITIIB 208,570.05 273.039.S0 s5.268.55i
LOGO TIM Opt:
801018 0ATA= 4.004.750.00 0,04.71.0.00 0.00
Iy
PAL LOIQ TEN On? 4.094.7SO.00 0.04.750.00 0.00
21114 BALA=-
CCYRIBURO CAPITAL 3.000.000.00 7.000.000.00 0.00
0ABmu. mo1CR 112.787.07 112,701.07 0.00
LL 6B3 IIICOI0( (11086) 21.022:03 0.00 23.622.02
TOM RAID SALMIM 3.112.787.07 23.622.03
J.......... Q3 76'ML LIABI1172B8 6 1000 BALAMCB
1.136,010.00
11.128,730.05 6.371.377.07 141.46.S2I
fr
vLTlov2x Tons sa31sR:
STAT200WT or 1101111111018
d 6 MMM INIM APC 3O 80
IRIAROR®
MI CURMT van. 1 ITO T70 MAR -6 7At01ART 2060-
cl Nam SUDWT TAR3A2R3 or MUD. ACTUAL MOUNT 9ARIAM or .RW. o11enueR 21410
SUMT_..
uvaDR.
APAR7IBIR ROI 63.993.66 43.993.00 0.00 0.00 17S.972.00 375,977.00 0.00 0.00 627,+12.001
ry RRA 93DIvi0W 201,1109.06 20.6+9.00 0.00 0.00 83.S9:•00 41I.S91.00 0.00 0.00 256.792.00
IRCV=•CARR 1,307.08• 1.307.00• 0.00 0.00 5.226.00• 5,7711.00- 0.00 0.00 15.694.00•
TACARCT FACTO 72.00 370.00• 642.00 11+.4: 675.00- 1,660.06• 605.00 Sf.3+ 4.060.00•
VACANCT 9AC70 72.010• 17:.60• 006.00 St. Of 75.00 700.00• 779.00 310.:5 1;110.00•
VAClWM • CAR 60.00- 60.00• 0.00 0.00 260.001• 260.00• 0.00 0.00 720:00•
2/ORRAoe IMINTA1.- 7,070.00 7,070.001 0.00 0.00 8.2:6.00 9.290.00 is.00- 0.24 24.84 GO
WAM sMOP R 175.00 175.00 0.00 0.00 500.00 500.00 0.00 0.00 3;500.00
1/rURRo! OWN RR 10.60 L7S.00 105.00- 60.00 70.00 S9S.00 575.00- 119.26 2,030.00
iWRDR9 833.00 033.60 0.00 0.90 2.602.s0 3.332.601 729.Se- 21.89 16.000.00
1-1amJAn-um 0.00 615.11+ 65.00- 100.00 30.60 180.00 1s0.00- 03.73 300.00
14496716007 to 5.642.92 5.313.00 S". @a 7 21.523.49 20,202.60 2.321.66 6.S4 63,15+3.06
TOTAL RR4e1R1® 72.46s.92 72.540.06 925.83 1.29 6116.6110.+6 291,e0S.00 1.4116.96 0.152 816.013•.00
2RP8RSu.
Ru= emsess.
2RRCs6LARR0of 17.00 20.00 3.60• 21.00 63.33 110.00 36.67• 48.76 315.00
Rs8t081IT PRO+ 40.49 120.00 69.51• 63.19 396.17 4so.00 65.113- 14.63 2.000.00
MWPL3R8 - M 83.73- 111.77 332.22 400_4+ o7.To- as.9S29.37
Tarm. 0782004 75.76
100:00
230.00 154.24- 67.06 737.72 920.00 L+2.29• 70.68
1.680:00
3.11SS.00
LL IID011DW8PtP0:
BALARTR11 47.61- 93.00 125.47• 151.16 16].75 132.00 L30.25• 41.64 1,000.00
BDBP1Ts 3.414- 21.00 24•.84- 338.29 31.99 94.00 52.03- 63.92 250.00
PURC71. 6TC8.11 3,199.69 2,300.00 899.69 38.68 4,212.L1 4.100.00 87.119- 2.00 11.600.60
uPAtu Am R 0.00 0.60 0.00 0.00 0.00 100.09 Lo0.00- 100.00 300.00
SUOM 8 • A 6.39 260.00 743.67• 97.45 S76 so 50.010 373.42• 39.31 2.700.00
TOTAL. id>11mu" 1.14+.S9 2.654.00 496.19 18.67 5,014:43 S. 766.00 7S1.S7. 27.01 1S.SSO.00
fr
CWMWT PAN. f TTD MTD 9A0.% MOURN
VARIA11CM or BIO. 20O0 -WANT ACTORS. 6000RT VMS& CPS OP so. O9M1BR 7000
continued$
SRT. .
PLANT OMMATIOOS AM M3MIR08RM.
MAIApRO 1.657.16 1.760.00 97.16 7.16 5,909.66 S.117.00 177.64 1.06 10.000.00
DIMWITS 2!0.82 360.00 69.19- 16.66 999.62 1.679.00 s6l.7o- 9.07 6.Se0.00
APT. 1M 1167 0.00 136.:0 116.00• 100.00 180.00 S1i.00 76.00- 70.16 1.370.00
CAMMTAOII MAL 75.00 50.00 79.00 50.00 700.00 700.00 0.00 0.00 600.00
P RC71. 69CM-M 1,701.67 5.937.00 6.71!.61- 71.31 9.376.07 16.569.00 6,197.90• 63.97 75,779.00
RMPRIR9 i M7 3.492.83 950.00 567.91 57.16 7,766.66 2.900.00 1.175.36- 7$.11 17.000.0:
MIIPPLIC5 - 011 779.09 760.00 70.91,- S.97 7.779.77 1,610.00 569.31 17.69 6.960.00
TRAMPS IMMDYM. 316.76 590.00 755.76• 61.35 7.763.61 7.360.00 1%9.57- 6.07 7.700.00
MMC94LAMlb09 0.00 76.00 75.00- 00.00 81,05 375.00 791.15- 79.17 50.00
TOTAL PLANT Call 6.607.61 9.156.00 6,307.39• 61.97 22.79S.Ss 10.769.00 7,983.67- 76.97 05,967.00
OTILIT190:
OTILITIRM-MIA 1.791.12 7.960.00 6s8.se. 76.96 S.71S.36 7.076.00 7,759.66- 19.22 24,260.00
VT31.1798-M/ 1.975.77 1.800.00 375.77 9.77 16.6s7.6S 16.299.00 7.63s.ss- 2S.66 27.065.00
I/RLITIMM-MINT 160.59 1.000.00 639.61- 63.94 508.17 3.671.00 1,966.68- 66.59 12.663.00
TOTAL IRIW= 7.717.68 6.660.00 972.s2- 19.64 17.975.91 26.976.60 6.960.09• 20.02 62,771.00
PROPMRTT AMO RIMTRD:
AMOPSTIfAT10M 267.10 767.00 0.10 0.06 998.38 989.00 0.38 0.06 2,965.00
OOPPMCIRTIRI 17.637.17 17.775.00 177.91- 0.70 70.532.67 71,100.00 567.3!• 0.90 717,300.00
WPROCIATION 17,994.27 19.027.00 777.77- 0.76 71,97(.06 72,098.00 Sii.lS• 0.7! 216.268.00
SHIMS? QN 26.153.75 26.156.00 0.76- 0.00 96.615.00 96,616.00 1.00• 0.00 In.416.00
4.15TOTAL3.22188 76.153.75 26.156.00 0.25- 0.00 96.615.00 96,6%6.00 1. OD- A.06 206.616,00
1M4RAIIPI-POO 910.00 941.00 5.7.00- 7.79 3.662.02 2,764.00 121. is 3.72 11,289.00
am MSTA9M T 7.695.31 7.739.00 61.69- 1.60 1o.S37.69 30,663.00 SOS.67- 0.94 32,690.00
ROTO 91111 0.00 0.00 0.00 0.00 O.W 0.00 0.00 O.K 80
ENDPMSTP an 3.605.31 3.690.00 76.69- 2.0) 14.011.60 16.607.00 226.60• 1,.67 63.779.00
gipq VAR. % ITO ITO VAR.% JAUMV 2000 -
Pimm Simon VARtAMM or 800. ACTOAJ. 111R10BT VARthxm 09 BW. OWFUN1! 2000
IVDOgT. .
eontlmr6l
0SISMAL Ally A011[NISTIl1TIM
SALRI1B0-MOR 2.152.94 1.950.00 202.94 10.61 0.240.66 6.110.00 130.64 1.16 is. "s-00
sAWtu-A" 1.430.61 1.406.00 26.61 1.90 S.672.01 6.620.06 64.03 0.76 16.446.00
B ITS 116.09 539.00 124.91- 34.69 2.066.13 3.492.00 1.425.67- 40.93 11.330.00
II)RM -s cols 0.00 0.00 0.00 0.00 0.60 0.00 0.00 0.00 0.00
ADVRTIBIM-P 0.00 100.00 300.00- 100.00 0.00 2S0.00 250.00- 100.00 600.00
AW1T a ACo00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4.200.00
AOIO AND TRAV 46.14 50.00 3.95- 7.10 196.26 200.00 3.74- 1.87 600.00
OOPIR Lwm 69.15 100.00 10.05- 70.65 366.40 370.00 1.40- 0.92 1.170.00
BANK AORVICB LS.LO 0.00 15.20 0.00 15.10 0.00 15.70 0.00 0.00
col[R1Rs sms 20.46 25.90 3.46 13.04 41.41 100.00 56.59- SB.S9 Jo0.00
own i sonSCR 0.00 0.00 0.00 0.00 1.259.29 1.250.00 9.29 0.74 1.300.00
TAR 9R00ABAT1 0.00 0.00 0.00 0.00 clog 0.00 0.00 0.00 0.00
IIIIBRB .gw. 62.61 07.00 0.37- 0.45 33S.T7 330.00 SM 1.7S 1.000.00
WRKE01-2 Copp 0.00 0.00 0.00 0.00 0.00 0.60 0.00 0.00 0.00
L2010 0:00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00
69CM38 AND 0.00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 640.00
HAVENCIM611T PS 1.311.!5 3.350.00 2R.6s- 0.%6 13.249.38 11.400.00 IS1.62- 3.11 40.206.00
Insumom Opt 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Ms6711003 i oe 0.00 120.00 20.00- 100.00 0.06 540.00 S40 00- 100.00 2.200.00
POOTAOR 11.71 140.00 126.29- 91.64 13937 360.00 220.93- 63.09 900.00
PR1NSD 00100 3.9s 50.00 66.05- 92.10 99.00 100.00 104.00- 52.00 690.00
P1 samcB 122.6t 112.06 10.61 9.47 309.6s 466.00 130.3s- 30.66 1.446.00
LEAD BA11R - 0 6.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
IRN1tRs i NAT 0.60 0.00 0.00 0.00 9.00 300.00 00- 100.00 500.00
GPM" WEST 0.00 50.00 50.00- 100.00 46.00 so.09 2.00- 4.00 4so.00
SVPP6328 0.00 100.00 100.00- 100.00 11.70 450.00 616.30- 92.96 L.400.00
TREMIM 423.66 460.00 56.14- 11.74 1.710.79 1.920.00 209.23- 10.90 S.760.00
HISCs'LI.ARR009 52.96 75.00 22.02- 29.26 IS3.73 225.00 71.27. 31.66 650.00
MAL CORDIAL i 9.S0S.L9 9.026.00 522.61- 5.19 34.320.94 37.941.00 2.712.36- 9.61 120.387.00
TOTAL OPIRATIRO 66.77J.96 72.194.00 5.620.04- 7.S1 262.066.93 291.213.00 20.160.07. 7.16 63T.2S0 00
sARNINI.B lima) 5.691.06 654.00- 6.145.86 970.11 23.622.03 1.772.00 21.050.03 ve• 10.763.00
unreal gals (10 0.00 0.00 0.00 0.00 0.00 0.f 0.00
21.850.03
0.00 0.00
18.761.00BAIN[IIOC {1016) S.H1.66 654.00- 6.342.66 170.31 232672.01 772.00
RESIDENT COUNCIL - May 11, 2000
Members present - Pat Lambie, Ben Kelley, Art Hallberg, Ruth Claric, Thelma Paine, Ed
Hansen, Jenny Huffman, Elaine Leonard, George. Miller, Jane Moore, Gail Norman,
Ethel Larson, Mary Kay Gormley, Melody Burnham and Kathy Boesen.
Box lunches were served.
Melody called th- meeting to order.
Melody thanked all the outgoing members and presented them with a volunteer
bookmark.
The minutes to all meeting are sent to all council members and are posted on the
bulletin board for residents to read.
The minutes from the last meeting were read and approved.
The treasures report was read. Thelma Paine has been our treasure this year. The balance
in the fund is $1,648.48.
The By -Laws were passed out and read to the council.
Ben Kelley will be our new Chairperson.
Thelma Paine will be our new Co -chairperson.
Elaine Leonard will be our new Treasurer.
The Resident Council meeting will remain the same, the second Thursday of the month
and the time will change to 1:30 p.m.
A suggestion was made to purchase new Bingo equipment.
Melody read a letter from the city pertaining to the Millennium Garden. A motion was
made and passed to purchase; a brick from Plymouth Towne Square.
A suggestion was made to have entertainment once a month and have the money come
out of the Resident Fund. Ruth Clark will be our Special Music Entertainment Person.
She will be allotted $250 for 3 months.
Melody will ask the residents at the Resident Meeting about treats for Thursday morning
coffee.
Acoustics in the dining room were discussed. It was decided that if people quit talking
everyone could hear.
If a resident stops a council member with a suggestion, they should suggest they write
them down and put it in the Suggestion Box.
The front garden has been completed and looks wonderful.
Tom is in the process of wallpapering a border in all the laundry rooms.
The first floor ceiling has been repaired after the water damage.
The council will continue to meet in the summer.
Meeting adjourned.
4--:;0
0.
6 A Note from Melody:
What a beautiful time of year in Minnesota. The lilacs by the porch have never been
more beautiful. (I apologize to those of you who are allergic to them.) The gardens
are planted and we have a beautiful mixture of vegetables and flowers. Down by the
Julie Moss benches we have flowering bushes and if you are really observant, you
will have noticed the hummingbirds that have been attracted to our big yard. Leah
Jennings donated a hummingbird feeder which is hung in a tree by the parking lot.
Thelma Paine and Leah Jennings have also planted some Impatiens by the PTS sign
on Plymouth Blvd. Marion Goodacre, our garden chairperson has planted petunias
in the front garden area and she also purchased the lovely hanging geraniums and
Congratulations to Gail Norman and Vivian Smith who walked four miles on May 31.
These two ladies participated in the 2000 Naticnal Seniors Health and Fitness Day
in Bloomington. Way to go!! (I understand that they have certificates to prove it).
We have some changes going on at Towne Square. This summer we will have some
roof repair taking place. We don't have a date as of this printing, but it will be
coming. You also will be seeing some siding repair work being done. In July we
will have a new resident Anne Srsen in Apartment 222. Our resident, Constance
Livermore will be moving out of her 3rd floor apartment and she will be moving into
Apartment 128. As you can tell, there will be a little commotion around PTS this
summer.
I hope that you enjoyed all of the special activities we planned for Seniors Month.
1 know they kept Kathy and I hopping a little more than usual. We would love to hear
if you have any different suggestions for next year.
Please remember to let the office know if you will be gone for an extended length of
time over the Bummer.
Have a great happy, healthy and safe summer.
VI HATCHER 1 Apt. 115
DELORES ISKIERKA 6 Apt. 218
GEORGE MILLER 7 Apt. 131
RUTH BENSON 11 Apt. 314
HELEN GARBERG 11 Apt. 225
THELMA HANNO 20 Apt. 230
ED HANSEN 30 Apt. 315
JERRY WEGENER 30 Apt. 317
Don't feel bad about growing older. Some people never get a chance.
Count your garden by the flowers,
never by the leaves that fall.
Count your day by golden hours,
don't remember clouds at all.
Count your nights by stars,
not shadows.
Count your life by smiles,
not tears.
Count your age by friends,
J not years.
AL THA! Y
Kathryn Lents has been our Sunshine Lady since the building opened. We low
have appreciated her commitment to her volunteer job, but she now feels its
time for a break. Ruth Clark has volunteered to become our new Sunshine
Lady. The Sunshine Lady takes care of all the greeting cards that are sold at
Thursday morning coffee. She also sends get well and sympathy cards to
residents in the building. Thanks Kathryn for your dedication and thanks to
Ruth for volunteering.
HAPPY FATHER'S DAY
June IS ®®®
to all father's, ga:andfathers, brothers, uncles,
Enjoy your special dayHH!
J vEM—INE W WQME_1V APPAREL
will be here with her summer line and sale items,
on June 201h from 10-12:00.
1 t 6+' i 1 o -
FROM COUNTRYSIDE CAFE
will be Wednesday, June 21 St. Cost is $5.00.
Tickets on sale June 14th, 15th,
and
16th.
Menu - Chicken salad with pasta and vegetables,
Fresh fruit - Orange muffin - Brownie - Coffee
93
1Q DID YOU KNOW
Those of you who have Red Emergency Medical Tubes in your IV
refrigerators, please remember to change your prescription information
in the tube if your meds have changed.
That Time Magazine now comes in LARGE print. To order call (800)
282-0079.
Please remember to respect the privacy of other residents by always
knocking before entering others apartments.
If you want to get off most national marketing lists, you can register with
the Direct Marketing Association's Mail Preference Service, PO box
9008, Farmingdale, NY 11735-9008.
If you want to stop mailing of credit card offers call 1 -888 -5 -OPT -OUT.
That the city of Plymouth recycled: 3,521 tons of newspaper, 1,380 tons
of glass, 431 tons of tin and aluminum cans, 397 tons of corrugated
cardboard, 287 tons of plastic bottles and 1,297 tons of miscellaneous
papers. KEEP UP THE GOOD WORK! ITS'S GREAT FOR OUR EARTH.
Tuesday, August 19 will be out National Night Out Event.
if you find someones keys in the mailbox. Leave them there - they will be
back for them.
That Thelma Paine and Leah Jennings planted impatiens by the
Plymouth Towne Square sign on the comer of 37" and Plym. Blvd.
That Ruth Clark, Dorris Whyte and Clarice Severson were our servers
for the last Noon Lunch. Thanks so very much for your help! Good job!
That there is a sign up sheet on the bulletin board to bring treats for
Thursday morning coffee. You can either donate the treats or turn your
receipt into the office and be reimbursed by the Resident Fund.
That the Dial -A -Ride comes every Tuesday at 9:00 to take our residents
to Rainbow and Target Shopping Area. Cost is a $1 each way.
If your family member has rhubarb plants they are weeding out, let the
office know. We would like to plant them on the property for you.
IV
17th Annual National Hug Week
June 5th - 9th
Hugs Make the World gp Round" is the theme of the 2000 National
Hug Week. It is held annually to increase awareness, that everyone
has the need to be loved and cared for. We are going to have a
building contest from June 4' - 8' to see who can hug the most
residents, friends and family. Hug someone and write their name
down on your Hug Tally Sheet. Repeat hugs the next day count too!
Turn in your Hug Sheet to the office on Friday, June 9" in the
morning and there will be a little prize for the most HUGS!
be.ttke Woya,
Co,
Yo '
Ne lona111a4r
HUGS
Anonymous
Suivnirred by Dorothy Engdahl, Maim, Olirst
Coreview Monte, Minneapolis, MN
It's wondrous what a hug can do.
A hug can cheer you when you're blue.
A hug can say, "1 love you so",
Or "Gee, I hate to see you go."
A hug is'Welcome back again" or
Glad to see you, where've you been?"
A hug can soothe a small child's pain
And bring a rainbow after rain:
A hug - there's Just no doubt about it,
We scarcely could survive without it.
A hug delights and warms and charms.
It must be why God gave us arms.)
Hugs are great for fathers and mothers,
Sweat for sisters, swell for brothers.
And chanrms are your favorite aunts
Love them more than potted plants.
Kittens crave (IMM. puppies love them,
Heads of r. IWArc not abvAftm.
A hug can bmck7ne lang sjrrier
And make your troubles spMur.a merrier.
So,. stretch your arms without delay
And give or take a hug todayt
61
Hug. Tally Sheet
Name: Total hugs:
J
Dear Resident:
On behalf of the Plymouth City Council, I am pleased to be writing to you to share our enthusiasm about
an exciting new project — the Millennium Garden. We are wholeheartedly committed to this project. We
see it as an exciting opportunity to bring our community together to create both a beautiful garden and a
legacy from our generation to future generations. As people learn more about it, we know our
enthusiasm will take root and spread.
The Millennium Garden, now in the planning stage, will be next to the Plymouth Creek Center, our new
activity center. When it is completed, the garden will be a source of great community pride as well as a
wonderful place to spend time. The enclosed brochure will give you more information about the garden
and how you can be involved in its creation.
I,
To move the Millennium Garden off the drawing board and make h , reality, we need your help. We
need you to make a gift to the garden. You can contribute to the b. several different ways, and your
donation is tax deductible. You can:
Buy a brick to be engraved with an inscription of your choosing. Bricks will be incorporated into
the brick walkway at the garden. r
Make a monetary contribution and have your name included on a plaque at the garden; or
Underwrite a larger item for the garden such as a fountain or gazebo.
We know you will want to be part of this project. It is a wonderful way for you, as an individual, to truly
make a lasting impression in our community. By buying a brick or making a monetary contribution, you
can have your family's name included in the garden or memorialize a loved one.
Please join us in this important community endeavor. This is a golden opportunity to let others know you
are proud to call Plymouth home and to be pan of our community's success. Help make the Millennium
Garden a reality.
The Millennium Garden is the kind of project that asks us to work together. If each of us gives a little,
we can create something grand to be enjoyed by all. Please send in your generous gift today.
Sincerely,
le
Joy Tierney
Mayor .J
City of Plymouth
RESIDENT MEETING
Max 25, 2000
Ben Kelly opened the meeting with the Pledge of Allegiance
Minutes were read and approved.
Melod, '.itroduced the new council members.
Melody went over the Resident Fund. The balance is $1,638.10.
1j
MANAGEMENT
The new Plymouth Creek Center will open in June.
The Resident Council voted to take $250 out of the fund for special music, starting in
September. Ruth Clark has volunteered to chair this committee.
Treats for Thursday morning coffee was discussed. There will be a sign up on the
bulletin board for volunteers to bring treats. They will be reimbursed from the Resident
Fund if they bring their receipt to the office.
Ticket sales for any event will be on Wednesday, Thursday and Fridays.
The benches by the wooded area were given in memory of Julie Moss. Feel free to sit
and enjoy them.
The last day to tum in the Satisfaction Survey is Friday, May 26°i. The drawing for Cub
certificates will be next Tuesday.
The Humming Bird feeder out front was donated by Leah Jennings.
The Resident Council has voted to donate a brick to the Plymouth Millennium garden
with PTS printed on it.
A Bake Sale and Jewelry Sale was mentioned for the fall. The Craft Sale will be every
years.
COMMITTEES
Pancake Breakfast - Dorris Whyte and Leah Jennings co-chainnen. It is going great.
Get -Together - will not be meeting during the Summer. We will have a sign-up sheet
posted for the fall.
Garden - Marian Goodacre is chairman. All gardens but one are in.
OLD BUSINESS
There was a request that we take another look at the lighting on the West side in the
of the building.
An extra outlet in the Activities Room will not be possible to install.
NEW BUSINESS
Joyce McCaughey and Marguerite Schiebe will be our new Historians.
Ben suggested we have a Parliamentarian. No one volunteered.
Additional exercise equipment for the Activities Room was discussed. The residents fel
we have enough.
Birthdays were read, meeting was adjourned and cake was served.
FLAG DAY TRIVIA
June 14, 2000
The flag was authorized by Congress on June 14, 1777.
The U.S. flag is the thins oldest•of the National Standards of the world and older than the
Union Jack of Rritain or the Tricolor of France.
The flag was first flown from Ft. Stanwix, on the site of the present city of Rome, NY, on
August 3,1777.
it It was first decreed that there should be a star and stripe for each state, making 13 of both for
the states at the time.
k The colors of the flag represent: red for valor, zeal and fervency; white for hope, purity,
cleanliness of life, and rectitude of conduct; blue, the color of heaven, for reverence to God,
loyalty, sincerity, justice and truth.
The star symbolizes dominim and sovereignty as well as lofty aspirations. The constellation
of stars within the union, one star for each state, is emblematic of our Federal
Constitution, which reserves to the States their individual sovereignty except to rights
delegated by them to the Federal Government.
The symbolism of the flag was thus interpreted by Washington: "We take the stars from
heaven, the red from our mother country, separating it by white stripes, thus showing that we
have separated from her, and the white stripes shad go down to posterity representing
Liberty.
In 1791, Vermont, and in 1792, Kentucky were admitted to the Union, and the number of
stars and stripes was raised to 15. As other states came into the Union, it became evident
that there would be too many stripes. So in 1818, Congress decreed that the number of
stripes be reduced and restricted to 13 original states while a star should be added for each
succeeding state. The law is still the current law.
The name "Old Glory" was given to the flag August 10, 1831 by Captain William Driver of the
brig, Charles Doggett.
The U.S. flag is unique in the deep and noble significance of its message to the entire world, a
message of national independence, individual liberty, idealism and patriotism. It is not a flag of a
reigning family or royal house, but of 205 million free people welded into a Nation, one and
inseparable, united not only by community of interest, but by a vital unity of sentiment and purpose.
The flag first rose over 13 states along the Atlantic seaboard, with a population of some three million
people. Today, it flies over 50 states, extending across the continent and over great islands of the
two oceans, and 205 million owe it allegiance.
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MEMO
CITY OF PLYMOUTH
3409 PLYMOUTH BOULEVARD, PLYMOUTH, AIN 55447
DATE: June 7, 20000 Housing and Redevelopment Authority Meeting of June 15, 2000
TO: Anne Executive Director
FROM: Edward Goldsmith, HRA Supervisor qV
SUBJECT: Extension of Management Agreement with Walker Management
Under the terms of the Management Agreement between the HRA and Walker Management, Inc. the
Agreement is scheduled to be automatically extended for one year from December 31, 2000, unless either
party provides notice by July 3, 2000 of its intention to terminate the agreement at the end of its current
term. According to the City Attorney, the HRA could proceed with any of the following actions relative to
the Management Agreement:
Allow the Agreement to automatically renew for another year under the same terms.
Re -negotiate the Agreement at any time, but notice must be given by July 3rd in order to preserve the
right to terminate the Agreement if re -negotiation is not successful.
Give notice to terminate the Agreement at the end of its term by July 3rd and solicit for new proposals.
Four years ago we underwok an extensive comparison of the services provided and costs under the HRA's
a,
contract with Walker. From this comparison we concluded that the services provided by Walker
Management were among the most comprehensive available and Walker's costs were among the lowest
surveyed. I am not aware of any changes in either the cost or level of Walker services or services available
from other housing management providers that would warrant a new study. Walker continues to provide a
high level of quality professional management services at reasonable cost. By contracting for management
of Towne Square, HRA executive staff is able to pay greater attention to other issues and HRA activities.
During last year's discussion of the renewal of the Management Agreement, the Hoard directed staff to
prepare to solicit proposals for a new management agreement for Plymouth Towne Square beginning
January 1, 2001. 1 had iC• loded this in our 2000 work plan, with the intention of accomplishing this activity
this summer or fall at the latest. However, recent unanticipated activity in at least six significant
development sites that could include affordable housing, including Rottlund Homes' proposed 1,000 unit
The Reserve development, has forced me to reconsider the HRA's work plan for this year. As a result of the
additional potential affordable housing development that will require considerable staff attention over the
next 6 months, I have concluded that we do not have sufficient capacity to consider new management
proposals for PTS this year. This takes into consideration the hiring of the new HRA Specialist position in
July that will be utilized to provide some of the additional staff support that will be needed to respond to the
new housing proposals. In addition, Walker Management has indicated that they will not be requesting any
changes to the Management Agreement for 2001. Given these circumstances, it would be in the best
interest of the HRA to postpone until 2001 the solicitation of new proposals for the management of
Plymouth Towne Square.
i recommend that the Board authorize the Chair and Executive Director to execute an amendment to
the Property Management Agreement dated March 1, 1994 between the HRA and Walker
Management, Inc. extending the Agreement for an additional year through December 31, 2001.
b.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: June 7, 2000 fo Housing and Redevelopment Authority Meeting of June 15, 2000
TO: Anne Hurlbu , Executive Director
FROM: Edward Goldsmith, HRA Supervisor
l
SUBJECT: Possible Acquisition of Single Family Lot
The City's Housing Inspector has be,:n working with the owner of a small 5,616 square foot
residential parcel at 2344 Ives Lane to have the condemned home on the property demolished by
the City: The property owner's representative ha.- indicated an interest in considering an offer
from the HRA to purchase the property. The assessor's value of the property consists of $28,000
for the land and $100 for the building that would be demolished.
The City's Planning staff have reviewed the development potential of the parcel and have
determined that a new home could be built on the cleared lot, if a number of zoning variances
were approve:. by the City. Planning staff has also indicated that it could support the City's
approval of the necessary variances, subject to review of a specific development proposal for the
site. The HRA should consider acquiring this property for development by itself or some other
developer such as the Plymouth Housing Alliance, West Hennepin Community Builders, or
Habitat for Humanity.
Acquisition of this parcel would require an appraisal of the property, determination of legal
actions necessary to clear title, and execution of a purchase agreement with the owner. Since the
owner of record of the property is deceased and the owner's sole heir is in a nursing home, it may
be necessary for the HRA to undertake additional legal work to clear the title to the property.
Costs -related to acquisition of the property can be expended from the HRA's CDBG Affordable
Housing Development Account.
I recounnend that the HRA Board authorize the Executive Director to initiate acquisition
activities for the West 1R of Lot 8, Block 2, Elmhurst Addition, subject to Board approval
of the purchase price.
Attachment: Site Location Map
OeL .
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: J e 15, 2000 for Housing and Redevelopment Authority Meeting of June 15, 2000
TO: 0 Hurlburt, Executive Director 7
FROM: Edward Goldsmith, HRA Supervisor I
SUBJECT: Possible Acquisition of Second Single Family Lot - WALK-ON REPORT
The CiWs Building Official has been talking with the owner of a 21,335 square foot residential
parcel at 309 Harbor Lane regarding condemnation of the un -occupied home and one accessory
building on the property. The property owner has indicated a willingness to consider an offer
from the HRA to purchase the property. The assessor's year 2000 value of the property consists
of $38,000 for the land and $12,000 for the home and accessory building that would be
demolished, and a large free-standing garage at the rear of the lot that could be retained. The site
is zoned for a single family d%tache9 home. An Administrative Permit would be required from
the City because of the narrow width of the lot (83.8'x 255').
The HRA should consider acquiring this property for development by itself or some other
developer such as the Plymouth Housing Alliance, West Hennepin Community Builders, or
Habitat for Humanity. Acquisition of this parcel would require an appraisal of the property
determination of any legal actions necessary to clear title, and execution of a purchase agreemer.
with the owner. Costs related to acquisition of the property can be expended from the i;PA ..
CDBG Affordable Housing Development Account or the HRA General Fund's Affordable
Housing Account.
1 recommend that the HRA Board authorize the Executive Director to initiate@cquisftion
activities for Lot 17, Block 2, Glen Grove Acres Addition, subject to Bo=rd approval of the
purchase price.
Attachment: Site Location Map
bde^I YY,fo1YyC01/sp J111f1}UOOlfl t