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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 06-15-2000HRA STAFF REPORTS JUNE 15; 2000. r- Contains some double -sided documents. Film both sides- Regular Meeting Agenda 1 ® PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, dune 15, 2000 7:00 pm WHERE: Medicine Lake Room Plymouth City Hall 34M Plymouth Boulevard Plymouth, MN M47 1. Call to Order — 7:00 p.m. 2.. Approval of Minutes of the Regular May 18t° meeting. 3. Public Hearing and Resolution Approving Public Housing Agency Plans 4. Resolution Approving the T.R.A.I.L.S. Family Self -Sufficiency Program Budget and Extension of the Program Agreement S. Plymouth Towne Square a. Monthly Management Report b. Extension of Management Agreement with Walker Management 6. Possible Acquisition of Single Family Lot 7. Status of Comprehensive Plan Update - verbal report 8. Other Business 9.. Adjouroment S. 11to CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MN 55447 DATE: June 5, 2000,for Housing and Redevelopment Authority Meeting of June 15, 2000 00 TO: Anne Hur7bLrt, Executive Director FROM: Melissa Camicelli. iM7Qsing Technician through Edward Goldsmiitfy^HRA Supervisor i SUBJECT: Public Hearing and Adoption of Public Housing Agency Plans The federal Quality Housing and Work Responsibility Act of 1998, requires that beginning this year housing authorities advise HUD of their mission for serving the needs of low-income and very low-income families and their strategy for addressing those needs. This requirement is met through each housing authority adopting a five-year public housing agency (PHA) plan and an annual PHA plan to be submitted to HUD. The submission requirements are very specific as to information provided and format. The formats for both the fire -year and the annual plans are HUD prescribed checklist templat.s. The five-year plan records the HRA's mission and goals. The annual plan records the housing needs and strategies -through eighteen different eomptnents. As a housing authority that administers a Section 8 program, but no federal public housing units, we are only required to address eleven of the HUD specified components. The annual plan template contains all eighteen of the annual plan components. We are not allowed to delete or modify even those sections of the template that do not pertain to the HRA's operation. The eleven applicable components described in the annual PHA Plan are: housing needs, financial resources, eligibility and admission policies, rent determination policies, operations and management policies, grievance procedures, homeownership, community service programs, civil rights certifications, audit, and other information. The annual plan only includes policies previously approved by the Board. The policies from the HRA's Section 8 Administrative Plan have been incorporated into the annual plan template. Adoption of these Plans will not modify any existing HRA policies nor create any new policies. An executi%r summary is on page 1 of the Annual Plan. Prior to submission of the Plans to HUD, a public hesrmg must be held, members of a resident advisory board must have the opportunity to review and comment upon the Plans, the Hennepin County Pousing Consortium must certify the Plans' compliance with the Consortium's Consolidated Plan, and the HRA Board of Commissioners must approve the Plans. As required, a forty-five day notice was published for the public hearing to be held June 15, 2000. Staff has selected five Section 8 participants to serve as the representative resident advisory board. The draft Plans have been distributed to the advisory board members for them to individually review and comment upon by June 14, 2000. The draft Plans and required Consolidated Plan compliance certification form has been sent to Hennepin County for review and signature. 1 recommend that after holding the scheduled public hearing and considering any public comments, the HRA Board of Commissioners adopt the attached resolution approving the Public Housing Agency Five Year Plan and Annual Plan for the fiscal year beginning July 1, 2000, in accordance with applicable HUD regulations. Attachments: 1. Resolution 2000-08 2. PHA Five Year Plan and Annual Plan for FY 2000 - 2001 HRA RESOLUTION 2000.08• PHA CERTIFICATIONS OF COMPLIANCl1•WITH THE PHA PLANS AND RELATED REGULATIONS BOARD RESOLUTION TO ACCOMPANY THE PHA PLAN Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other au1thorized PHA official if there is no Board of Commissioners, I approve the submission of res. -Year Plan and Annual Plan for PHA fiscal year beginning 07/01/2000 , hereinafterreferred to as the Plan of which this document is a part and make the following certificationsdagreements with the Department of Housing Development (HUD) in connection with the su nission of the Plan and implementation thereof: 1. The Plan is consstent-with-the_applicable comprehensive housing affordability strategy or any plan incorporating such strategy) frh -e j fiction in which the PHA is located. 2. The Plan contains a certification by the appropriate Staor local official hat the Planis consistent with the applicable Consolidated Plan, which ncludes a certification that requires the preparation of an Analysis of Impedimen o Fair Housing Choice, for the PHA's jurisdiction and a description of the manner ' which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board -or Boards, the membership of which represents the residents assisted4 the PHA, consulted with this Board or Boards in developing the Plan, and consid6md the recommendations of the Board or Boards (24 CFR 903.13). The PHA haiirldiuded in the Plan submission a copy of the recommendations made the Resident Advisory Board or Boards and a description of the manner in which tJW Plan addresses these recommendations 4. The PHA made the posed Plan and all information relevant to the public hearing available for pu A inspection at least 45 days before the hearing, published a notice that a hearing woWd held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will c the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section -509 of the Rehabilitation Act of 1973, and title Il of the Americans with Disabilities Act of l9 6. The PHA will affirmatively further fair housing examining their programs or proposed programs, identify any impediments to fair housing oice within those programs, address those impediments in a reasonable fashion in of the resources available and work with local jurisdictions to implement any of the ju 'sdiction's initiatives to affirmatively further fav housing that require the PHA' involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based w ting lists: i he PHA regularly submits require data to 's MI in an accurate, complete and timely manner (as specified in PIH ice 99-2); The system of site-bazL4 waiting list rovides for full disclosure to each applicant in the selection of the developme in which to reside, including basic information about available sites; and an mate of the period of time the applicant would likely have to wait to be admitt to units of different sizes and types at each site; HRA RESOLUTION 2000.08 PHA CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS BOARD RESOLUTION TO ACCOMPANY THE PBA PLAN Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5 -Year Plan and Annual Plan for PHA fiscal year beginning 07/01/2000 . hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development !HUD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Pian and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing v.:ould be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title Il of the Americans. with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: The PHA regularly submits require data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-2); The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; Adoption of sitoabased waiting list would not violate any court order or settlement G agreement or be inconsistent with a pending complaint brought by HUD; The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968. Employment Opportunities for Low- or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug five workplace required by 24 (:FR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as spacified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: Baseline law enforcement services for public housing developments assisted under the PHDEP plan; Consortium agreements between the PHA's participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHA's participating in a consortium as specified under 24 CFR 761.15); Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; Coordination with other law enforcement efforts; Written agreements with local law enforcement agencies (receiving any PHDEP funds); and All crime statistics and other relevant data (including Part I and specified Part 11 crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1470 and implcmenting regulations at 49 CFR part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Departmentneeds to carry out its review under the National Environmental Policy actandotherr0b" authorities in accordance with 24 CFR Part S8. 17. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate mquiramems under section 12 of the United States Housing Act of1937andtheContractWorkHoursandSafetyStandardsAct. l8. The PHA will.bep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with prolram requirements. 19. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act and 24 CFRPart33. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for Stft Local and Indian Tribal Goverrtmeats) and 24 CFR Part 8S (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tubal Govemments). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistentwith its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supportingdocumentshavebeenmadeavailableforpublicinspectionalongwiththePlanand attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue +o be made available at least at the primary business office of the PHA. Plymouth HRA MN 170 PHA Name PHA Number Adopted by the Plymouth Housing and Redevelopment Authority on June 15, 2000. 4aw4m, 461.21 OO Signed/ ata by PHA Boafd C or other authorized PHA official j T°ta eG cceK- U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2000-2004 Annual Plan for Fiscal Year 2000 NOTE: THIS PHA PLANS TEMPLATE (HUD SMS) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Appmval No: 2577-0226 Expims: 03/31/2002 PHA Plan Agency Identification PHA Name: Plymouth Housing and Redevelopment Authority PHA Number: MN170 PHA Fiscal Year Beginning: (mm/yyyy) 07/2000 Public Access to Information Information regarding any activities outlined In this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Display Locations For PHA Plans and Supporting Documents 094 The PHA Pians (including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA° PHA development management.offices PHA local offices Main administrative office of the local government Main administrative office of the County govenure 1t Main administrative office of the State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA PHA development management offices Other (list below) PHA Identification Section, Page 1 HUD 50075 OMB Approval No: 2577-0226 Expirm: 03131/2002 S -YEAR PLAN PHA FISCAL YEARS 2000 - 2004 24 CFR Part 903.51 A. Mission 11 Stas: the PHA's mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA's jurisdiction. (select one of the choices below) The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment fire from discrimination. The PHA's mission is: (state mission here) The Plymouth Housing and Redevelopment Authority promotes and contributes to the economic health of the community through the creation and maintenance of affordable, life -cycle housing, and active participation in the City's development and redevelopment processes: B. Goals The goals and obiectives listed below are derived from HUD's strategic Goals and Objectives and those emphasized in teceat legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD -suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEM OBJECTIVES OVER THE COURSE OF TRE S YEARS. Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. PHA Goa(: Expand the supply of assi::ted housing Objectives: Apply for additional rental vouchers: 50 vouchers over five years, if available. Reduce public housing vacancies: Leverage private or other public funds to create additional housing opportunities: Take advantage of opportunities as they occur to facilitate private acquisition. Acquire or build units or developments: In instances where the private sector is not able to provide needed types of affordable housing. Other (list below) 5 Year Plan Page t HUD 30075 OMB Approval No: 2377-0226 Expima:03/31/2002 PHA Goal: Improve the quality of assisted housing Objectives: Improve public housing management: (PHAS score) Improve voucher management: (SEMAP score)140 Increase customer satisfaction: Continue to provide quick and accurate responses to owneft and participants. Concentrate on efforts to improve specific management functions: list; e.g., public housing finance; voucher unit inspections) Maintain 1006/o voucher util-zation within Annual Budget Authority. Renovate or modernize public housing units: Demolish or dispose of obsolete public housing: Provide replacement public housing: C Provide replacement vouchers: Other: (list below) PHA Goal: Increase assisted housing choices Objectives: Provide voucher mobility counseling: Provide comprehensive information on Plymouth and surrounding jurisdictions. Conduct. outreach efforts to potential voucher landlords: Continue recruiting and retention efforts. Increase voucher payment standards: Continue use of higher payment standards. When appropriate, as defined in our Administrative Plan, reviewstandards for possible increases. Implement voucher homeownership program: Implement public housing or other homeownership programs: Implement public housing site-based waiting lists: Convert public housing to vouchers: Other: (list below) HUD Strategic Goal: Improve community quality of lite and econowle vitality PHA Goal: Provide an improved living environment Objectives: Implement measures to deconcentrate poverty by bringing high -r income public housing households into lower income developments: Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: Implement public :housing security improvements: Designate developments or buildings for particular resident groups elderly, persons with disabilities) Other. (list below) Identify A -W target specific areas for redevelopment. S Ye, :Yee, Page 2 HUD 30075 OMB Approval No: 2577-0226 Expires: 03131 /2002 I\ Encourage redevelopment projects with private funding. J HUD Strategie Coal: Promote self-sultieieoey and asset development of families and Individuals PHP rioal: Promote self-sufficiency and asset development of assisted households Objectives: Increase the number am! percentage of employed prrsons in assisted families: Provide or attract supportive services to improve assistance recipients' employability: Continue voluntary Family Self -Sufficiency program. Provide or attract supportive services to increase independence for the elderly or families with disabilities: Continue voluntary Family Self - Sufficiency program. Other: (list below) HUD Strategic Coal: Ensure Equal Opportunity in Housing for all Americans PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion, national origin, sex, familial status, and disability: Continue providing services and access to assisted housing regardless of these factors and regardless of sexual or of ectional orientation or reliance on public assistance. Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: Provide accessibility information and continue landlord recruitment of accessible and affordable housing. Other. (list below) Other PHA Coals and Objectives: (list below) 5 Year Plan Page 3 HUD 50075 OMS Approval No: 2577-0226 Expires: 05/7112002 Annual PHA Plan PHA Fiscal Year 2000 24 CFR Part 903.7] 1. Annual Plan Tvne: Select which type of Annual Plan the PHA will suhnit. Standard Plan Streamlined Plan: High Performing PHA Small Agency (<250 Public Housing Units) Administering Section 8 Only Troubled Agency Plan If. Executive Summary of the Annual PHA Plan 124 CFR Part 903.7 9 (r)] Provide a brief overview of the Information in the Annual Plan, 4 e highlights of major initiatives and discretionary policies due PHA has included in the Annual Plan: The following report describes the objectives and policies of the Plymouth Housing and Redevelopment Authority (HRA) to be used in implementing its PHA Annual r r Plan. The Plymouth HRA serves approximately 240 very -low income families through its administration of the Section 8 Housing Choice Voucher program and operates with an annual budget of $752,348. In addition to providing rental assistance to qualified households, Plymouth HRA also offers a voluntary family self-sufficiency program to Section 8 participants. Plymouth HRA is currently experiencing a shortage of affordable. housing for all eligible populations. The vacancy rate among all rental units in the City of Plymouth is 1.6 percent and the gross rents have increased an average of 5.6 percent in 1999. The Section 8 program did however see a 26 percent increase of portable clients moving into Plymouth during this same period. Plymouth HRA has and will continue to administer a successful Section 8 program through policies that meet all HRA customers' needs and expectations. The Plymouth HRA assists applicants and participants by admission policies that target the very needy, by providing equal opportunity assistance in a low -poverty and economically viable area, and by proactive communication of program changes and valuable services including a flourishing family self-sufficiency program. Plymouth HRA assists participating owners by adopting rent and occupancy policies that adhere to common local practice, by evaluating contract rents when establishing payment standards, and by open communication of program changes. FY 2000 Annual Plan Page 1 HUD 50073 OMD Approval No: 2577-0226 Expires: 03/31 /2002 iii. Annual Plan Table of Contents 24 CFR Part 903.7 9 (r)] Provide a table of contents for the Annual Plan, including attachments. and a list of supporting documents available for public inspection. Table of Contents Attachments Indicate which attachments are provided by selecting all that apply. Provide the atmchment's name (A. B, etc.) in die space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in paremdeses in the space to the right of the tide. Required Attachments: Admissions Policy for Deconcentration FY 2000 Capital Fund Program Annual Statement Most recent board -approved operating budget (Required Attachment for PHAS that are troubled or at risk of being designated troubled ONLY) FY 2000 Annual Plan Page 2 HUD SW75 OMB Approval No: 2577-0226 Expires: 03/31/2002 Paee aYaY Annual Plan i. Annual Plan Type 1 ii. Executive Summary 1 iii. Table of Contents 2 1. Housing Needs 5 2. Financial Resources 12 3. Policies on Eligibility, Selection and Admissions 13 4. Rent Determination Policies 22 S. Operations and Management Policies 26 6. Grievance Procedth-cs 27 7. Capital Improvement Needs (Not Applicable) 28 8. Demolition and Disposition (Not Applicable) 30 9. Designation of Housing (Not Applicable) 30 10. Conversions of Public Housing (Not Applicable) 32 11. Homeownership 33 12. Community Service Programs 35 13. Crime and Safety (Not Applicable) 37 14. Pets (Inactive for January I PHAs) 39 15. Civil Rights Certifications (included with PHA Plan Certifications) 39 16. Audit 39 17. Asset. Management (Not Applicable) 40 18. Other Information 40 Attachments Indicate which attachments are provided by selecting all that apply. Provide the atmchment's name (A. B, etc.) in die space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in paremdeses in the space to the right of the tide. Required Attachments: Admissions Policy for Deconcentration FY 2000 Capital Fund Program Annual Statement Most recent board -approved operating budget (Required Attachment for PHAS that are troubled or at risk of being designated troubled ONLY) FY 2000 Annual Plan Page 2 HUD SW75 OMB Approval No: 2577-0226 Expires: 03/31/2002 Optional Attachments: PHA Management Organizational Chart FY 2000 Capital Fund Program S Year fiction Plan Public Housing Drug Elimination Program (PHDEP) Plan Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) Other (List below, providing each attachment name) Supporting Documents Available for Review Indicate which documents are available for public review by placing a marls in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of Suppordna Documents Available for Review Applicable Stlpportlmg Document Applicable Plan Component On Disiday X PHA Plan Certifications of Compliance with the PHA Plana 3 Year and -Annual Plans and Related Resulations X Statei'Local GovernCertification of Consistency with S Year and Annual Plans the Consolidated Plan X Fav Housing Docurn ntation: S Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable Fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affrmatively further fair housing that require the FHA's involvement. X Consolidated Plan for the jurisdictioNs in which the PHA is Annual Plan: located (which includes the Analysis of Impediments to Fair Housing Needs Homing Choice (AI)) and any addi:wnal badkup data to sumn statement of housins needs in the judsdictien X Most recent board -approved operating budget for the public Annual Plan: housing program Financial Resources: Public Housing Admissions and.(Continucd) Occupancy Annual Plan: Migibility. Policy (A&O), which includes the Tenant Selection and Selection, and Admissions Assignment Plan rMAP] Policies X Section 8 Administrative Plan Animal Plan: Eligibility, Selection, and Admissions Politica Public Housing Deconcentratron and income Mixing Annual Plan: Eligibility, Documentation: Selection, and Admissions 1. PHA board certifications of compliance with Policies deco centration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2118199 Quality Housing and worst Respoitribility Act Initial FY 2000 Annual Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 E:pins: 0391=2 J List of Suppordea Documeats Available for Review Apph able Smpporting Document Applicable Plan Component On Display Guidance. Notice and any further HUD guidance) and 2. Documentation of the required decoaeentration and income mixing analysis Public housing rent determineNoo policies, including the Annual Plan: Rem dolo for setting plw is housing flat rents Determination check here if included in the public housing A & O Policy Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination check mere if included in tine public housing A & O Policy X Section 8 rent determination (payment standard) policies Annual Plan: Rent check here if included in Section 8 Determination Administrative Plan Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation (including cockroach infestation Public housing grievance procedures Annual Plan: Grievance check here if included in the public housing Procedures A & O Polk X Section 8 informal review and hearing procedures Annual Plan: Grievance check here if included in Section 8 Procedures Administrative Plan The HUD -approved Capital FundlComprehensive Grant Annual Plan: Capital Needs Program Annual Statement (HUD $2837) for the active grant year Most recent CLAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs an active CLAP want Most recent. approved 5 Year Action Pim for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment(provided at PHA Approved HOPE VI applications or, if more recent. Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housins Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public bousiza and Di ition Approved or submitted applications for designation of public Annual Plan: Designation of housing (Designated Housing Plans Public Housing Approved or submitted assessments of reasonable Annual Plan. Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act Approved or submitted public housing homeownership Annual Plan: lana Homeownership Policies pvemn any Section 8 Homeownership program Annual Plan: check here if included in the Section 8 1 Homeownership FY 2000 Annual Plan Page 4 HUD 50075 OMB Approval No:.2577-0226 Expims: 03/31=2 List of Su rdng DoonitiIients Available for Review Applleabk SuppordigDoesm eat Appllabk.Plao Component On Digilay Administrative Plan Any cooperative agreement between the PHA and the TANF Annual Plan: Community agency Service & Self-Sufficiency X FSS Action Planta for public housing and/or Section 8 Annual Plan: Community Service & Self-SufFicienr Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Conur * resident services .ram) grant p"stion rewbris Service & Self-Suffic' The most ream Public Housing Drug Elimination Program Annual Plan: Safety and PHEDEP) semiannual performance report for any open Crime Preimution gram and most recently submitted PHDEP application PHDEP Plan X The most recent fiscal year audit of the PHA con&,cted Annual Plan: Annual Audit under section 5(hx2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA's risponse to any findipas Troubled PHAs: MOA/Recovery Plan Troubled PHAs . Other sumorting documents optional) Wmifyasneeduh . . FY 2000 Annual Plan Page S fIUD SOWS OMB Approval Na 2377-0226 6t m;03/31/2002 3 1. Statement of Housine Needs 24 CFR Pan 903.7 9 (a)1 A. Housing Needs of Familks in the Jurisdiction/5 Served by the PHA Based upon the infornsadon contained in the Consolidated Plants applicable to the jurisdiction, and/or other data available to the PH& provide a statement ofthe housing needs in the jurisdiction by completing the following table. in the "Overall" Needs eohutm, provide the esunlased number of renter famNes that have housing needs. For the remaining characteristics, arse the i apact of that factor on the bousiog needs for each family type, from 1 to S. with 1 being "no impact" and 5 being "severe inip=- Use N/A to indicate that no information is available upon which the PHA caa.make this assessment. Housing Needs of FamWes in the Jurisdiction by Fs Family Type chwall area- abilitv supply Quality Aeoea- lbility sim t.ota. tion Income <= 300/6 740/6 4 5 1 1 1 1 of,AMI Income >30a/o but 94% 5 5 1 1 1 1 500/o of AMI Income >50616 but 61% 4 5 1 1 1 1 80% of AMI Elden 63% 5 5 1 3 1 1 Families with 5 5 1 4 1 1 Disabilities Black/Non- IW/O 5 5 1 l 1 1 Hispanic <= 300/o of AMI Hispanic <= 30% 100% 5 5 1 1 1 1 of AMI Hispanic >50% 100% 5 5 1 1 I 1 but < 809A of AMI What sources of information did the PHA use to conduct this analysis? (Check all that apply-, all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s Indicate year. 2000-2004 U.S. Census data: the Comprehensive Housing Affordability Strategy CHAS'l dataset American Housing Survey data Indicate year: Other housing market study Indicate year: Other sources: (list and indicate year of information) 1990 U.S. Census FY 2000 Annual Plan Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B.' Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists Stawtbe housing needs ofthe families on the PEWS waiting lists. Complete on table for each type of PHA -wide walling list administered by the PHA. PHAs may provide separate tables for site- based or sub -jurisdictional public housing waiting list; at their option. Housing Needs of Families on tate Waiting List Waiting list type: (select one) Section 8 tenant -based assistance Public Housing Combined Section 8 and Public Housing Public Housing Site -Based or subjurisdictional waiting list (optional) If used, identif which develo ment/sub'urisdiction: of families of total families Annual Turnover Wait'Waitim list total 51 12 Extremely low 34 67 income <=30% AMI Very low income 17 33 30% but <=50% AM Low income 0 0 50% but <80% AMI Families with 33 65 children Elden families 14 27 Families with 17 33 Disabilities Race: Black 19 37 Race: Amer. Indian 0 0 Alaskan Native Race: Asian/Pacific 2 4 Islander Edmici Hispanic 1 2 FY 20M Annual Plat) Page 7 HUD 50075 OMB Appoxml No: 2577-0226 Expim: 03/31=2 J Characteristics by Bedroom Size Public Housing only) IBR 2 BR 3 BR 4 BR 5 BR 5+ BR Is the waiting list closed (select one)? No N Yes If yes: How long has it been closed (# of months)? 32 Does the PHA expect to reopen the list in the PHA Plan year? No ® Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? 0 No Yes C. Strategy for Addressing Needs Provide a brief description of the PHA's strategy fir addressing the housing needs of families in the jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the.Agency's reasons for choosing this strategy. 1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PTIIA within Its current resources by: Select all that apply Employ effective maintenance and management policies to minimize •• number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through r::c.4 finance development Seek replacement of public housing units lost to the inventory through scetion 8 replacement housing resources Maintain or increase section 8 lease -up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA. regardless of unit size required Maintain or increase section 8 lease -up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration FY 2000 Annual Pian Page 8 HUD 50075 OMD Approval No: 2577-0226 Expires: 03/31/2002 Maintain or increase section 9 lease -up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: select all that apply Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant -based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at.or below 300/o of AMI in tenant -based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt. rent policies to support and encourage work Other. (list below) Need: Specific Family Types: Families at or below SWe of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply Employ admissions preferences aimed at families who are working Adopt rent policies to support and encourage work Other. (list below) Flt 200 Annual Plan Page 9 HUD SWS OMB Approval No: 2577-0226 Expim: 07/31/2002 Need: Specitk Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Maintain lease -up of previously awarded special-purpose vouchers targeted to the elderly. Need: Specifk Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply Seek designation of public housing for families with disabilities Cary out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers target- to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) Maintain lease -up of.previously awarded special-purpose vouchers targeted to families with disabilities. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethaicitles with disproportionate needs: Select if applicable Affirmatively market to mces/etlinicities shown to have disproportionate housing needs Other. (list below) Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations Other: (list below) Participate in Hennepin County Fair Housing initia•.ive. FY 2000 Annual Plan Page 10 HUD 50075 OMB Approva P-0:2577-0226 Expira: 03/71/2002 Other Housing Needs & Strategies: (list needs and strategies below) 2) Reasons for Selectins Strateeles Of the factors listed below. select all that influenced the PHA's selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the. PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with.local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) 1 FY 2000 Annual Plan Page I I HUD 50075 OMB Approwl No: 2577-0226 Expires: 0YJ 12002 D K 2. Statement of Financial Resources 24 CFR Pan 903.7 9 (b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public busing and tenant -based Section 8 =Los= program administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance Stant funds arc expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those f toils as one of the following categories: public housing operations, public homing capital improvements, public bousing safety/senuity. public homing supportive services, Section 8 tenant -baud assistance, Section 8 supportive services or other. Fluanclal Resources: Planned Sources and Uses Sources Planned S Planned Uses i. Federal Grants 2000 rants a Public Housinit OperatingFund 0 b Public Housing Capital Fund 0 c HOPE VI Revitalization 0 d HOPE VI Demolition 0 e) Annual Contributions for Section 8 Tenant -Based Assistance 746,348 f) Public Housing Drug Elimination Program (including any Technical Assistance funds 0 g) Resident Opportunity and Self- Sufficient Grants 0 h) Community Development Block Grant 6,000 FSS program expenses i HOME 0 Other Federal Grants list below 2. Prior Year Federal Grants unobligated funds only) (list below 3. Public housing Dwelling Rectal Income 4. Other income list below FY 20M Annual Plan Page 12 HUD SW73 OMa Approval No: 2377-0226 Expire.: OL31/2002 3. PHA Policies Governine Elielbility. Selection. and Admissions 24 CFR Part 903.7 9 (c)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to caMlete 6ubcon1ponent 3A. a. When doe- the PHA verify eligibility for admission to public housing? (select all that apply) When families are within a certain number of being offered a unit: (state number) When families are within a certain time of being offered a unit: (state time) Other: (describe) b. Which non -income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? Criminal or Drug-related activity Rental history Housekeeping Other (describe) C. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) J FY 2000 Annual Plan Page 13 HUD 30075 OMB Approval No: 2377-0226 Eapim: 03/31/2002 21—WAIdag List Oraanizatlon a. Which methods does the PHA plan to use to organize its public housing waiting list select all that apply) Community -wide list Sub jurisdictional lists Site-based waiting lists Other (describe) b. Where may interested persons apply for admission to public housing? PHA main administrative office PHA development site management office Other (list below) c. if the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year? 2. Yes No: Are any or all of the PHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously -HUD - approved site based waiting list plan)? If yes, how many lists? 3. Yes No: May families be on more than one list simultaneously If yes, how many lists? Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? PHA main administrative office All PHA development management offices Management offices at developments with site-based waiting lists At the development to which they would like to apply Other (list below) a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (selecit one) Two Three or More b. Yes No: Is this policy consistent across all waiting list types? FY 2111111 Annual Plan Page 14 HUD 50075 OMB Apprwrl No: 2577-0226 Expires: 0]/31/2002 c. If answer to b is no, list var.^tions for any other than the primary public housing waiting lists for the PHA: 4) Admissions Preferences a. Income targeting: Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median arca income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Ovefhoused Undefhoused Medical justification Administrative reasons determined by the PHA (e.g., to permit modernization work) Resident choice: (state circumstances below) Other: (list below) Preferences Yes No: Has the PHA established preferences for admission to public housing (other than date Rnd time of o-pplication)? (If "no" is selected, skip to subsection (S) Occupancy) Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences: (select below) Working families and those unable to work because of age or disability Veterans and veterans' families Residents whu live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) - ^j FY 2000 Annual Plan Page IS HUD 50075 OMB Appmval No: 2577-0226 Expim:03/3112002 Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Otho preference(s) (list below) 3. if the PHA will employ admissions preferences, please prioritize by placing a "I" in the space that represents your fust priority, a "T' in the box .representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), pace the same number next to each. That means you can use "I" more than once, "2" more than once, etc. Date and Time Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans' families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 4. Relationship of preferences to income targeting requirements: The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PITA will meet income targeting requirements S) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) J The PHA -resident lease FY 2000 Annual Plan Page 16 InN 30073 OMB Appmwl ft 2377.0226 Expires: 03/31/2002 The PHA's Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials Other source (list) b. Now often must residents notify the PHA of changes in family composition? select all that apply) At an annual reexamination and lease renewal Any time family composition changes At family request for revision Other (list) L61 Deconcentmdon and Income Mixing a. Yes No: Did the PHA's analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. Yes No: Did the PHA adopt any changes to its admisslons.polleles based on the results of the requimtd analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) Adoption of site-based waiting lists Ifselected, list targeted. developments below: Employing waiting list "skipping" to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: Employing new admission preferences at targeted developments If selected, list targeted develoi7ments below: Other (list policies and developments targeted below) d. Yes No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) Additional affirmative marketing Actions to improve the marketability of certain developments FY 2000 Annual Plan Page 17 HUD SMS OMB Approval No: 2377-0226 Expim:03171rm 1 Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income -mixing Other (list below) E Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher -income families? (select all that apply) Not applicable: results of analysis & not indicate a need for such efforts List (any applicable) &sv;:opments below: S. Based ;)n the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: B. Section B Exemption: PHAs that do not administer section 8 are not required to complete sub -component 38. Unless otherwise speel0ed, all questions In this section apply only to the tenant -based sscdon 8 assistance program (vouchers, and until completely merged Into the voucher program, cerdaeates). 1) Ellttiblllty a. What is the extent of screening conducted by the PHA? (select all that apply) Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation Cl More general screening than criminal and drug-related activity (list factors below) Other (list below) b. ® Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. Yes ® No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. Yes ® No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) FY 20110 Annual Plan Page 18 HUD 30073 OMB Approval No: 2577-0226 Expires: 03/71/2002 e. Indicate what kinds of information you share with prospective landlords? (select all . that apply) Criminal or drug-related activity Other (describe below) When authorized by participant, subsidy eligibility and other documented screening related information. 2) Wallin List Organization L With which of the following program waiting lists is the section 8 tenant -based assistance waiting list merged? (select all that apply) None Federal public housing Federal moderate rehabilitation Federal project -based certificate program Other federal or local program (list below) Metropolitan Housing Opportunities Program b. Where may interested persons apply for admission to section 8 tenant -based assistance? (select all that apply) PHA main administrative office Other (list below) 3) Search Tune a. ® Yes No: Does the PHA give extensions on standard 60 -day period to search for a unit? If yes, state circumstances below: Voucher holder has made a written request and has documented they have been actively searching during the initial 60 -day period. 4) Admissions Preferences a. Income targeting Yes ® No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30'/6 of median area income? b. Preferences 1. ® Yes No: Has the PHA established preferences for admission to section 8 tenant -based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) FY 2000 Annual Plan Page 19 HUD SMS OMB App ovd No: 2577-0226 Ezpim: 03/71!!002 1 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans' families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility prof Victims of reprisals or hate crimes Other preference(s) (list below) Families working in the jurisdiction and those unable to work due to a disability. 3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "1" more than once, "2" more than once. etc. Date and Time Former Federal preferences 1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) I Victims of domestic violence 1 Substandard housing 1 lim' lessness 1 High rent burden FY 2000 Annual Plan Page 20 IIUD 50075 OMD AWMI No: 2577-0226 Expiws: 03/31=2 Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans' families Residents who live and/or work in your jurisdiction 2 Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) 2 Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes 2 Other preference(s) (list below) Families working in the jurisdiction and those unable to work due to a disability. 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application (lottery among same date) Drawing (lottery) or other random choice technique S. If the PHA plans to employ preferences for "residents who live and/or work in the jurisdiction" (select one) This preference has previously been reviewed and approved by HUD The PHA requests approval for this preference through this PHA Plan 6: Relationship of preferences to income targeting requirements: (select one) The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements S) Special Purpose Section 8 Assistance Prottrams a. in which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) The Section 8 Administrative Plan Briefing sessions and written materials Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices Other (list below) FY 2000 Annual Plan Page 21 HUD 30075 OMB ARNMI W 2377-0226 Expires: 03/31/2002 4. PHA Rent Determination. PoRdes 24 CFR Part 903.7 9 (d)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 4A. 11 Income Based Rent Policles Describe the PHA's income based rent setting policy/ies for public housing using, hmhjdhng discmdomry (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate gwees below. a. Use of discretionary policies: (select one) The PHA will not employ any discretionary rent -setting policies for income based rent in public housing. Income -based rents are set at the higher of 30% of adjusted monthly. income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub -component (2)) or— The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the FHA's minimum rent? (select one) o 1-S2S 26-S5o 2. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 300/o than adjusted income 1. Yes No: Does the PHA plan to charge rents at a fixed amount or percentage less than 300A of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: FY 2000 Annual Plan Page 22 HUD 50075 OMB Apprml No: 2577-0226 Expires: 03/3 U2002 d. Which.of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) For the earned income of a previously unemployed household member For increases in earned income Fixed amount (other than general rent -setting policy) If yes, state amount/s and circumstances below: Fixed percentage (other than general rent -setting policy) If yes, state percentages and circumstances below: For household heads For other family members For transportation expenses For the non -reimbursed medical expenses of non -disabled or non -elderly families Other (describe below) e. Ceiling rents. 1. Do you have ceiling rents? (rents set at a level lower than.30% of adjusted income) select one) Yes for all developments Yes but only for some developments No 2. For which kinds of developments are ceiling rents in place? (select all that apply) For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion For certain size units; e.g., larger bedroom sizes Other (list below) 3. Select the space or spaces that.best describe how you arrive at ceiling rents (select all that apply) Market comparability study Fair market tents (FMR) 95'" percentile rents 75 percent of operating costs 100 percent of operating costs for general occupancy (family) developments Operating costs plus debt service The "rental value" of the unit Other (list below) FY 20M Annual Plan Page 23 HUD 30073 OMB Approval No: 2377-0226 Expires: 03/31/2002 f. Rent re -determinations: 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) Never At family option Any time the family experiences an income increase Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) Other (list below) g. Yes No: Doe$ the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year'! 2) Flat Rents 1. In setting the market-based flat rents. what sources of information did the PHA use to establish comparability? !select all that apply.) The section 8 rent reasonableness study of comparable housing Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood Other (list/describe below) J B. Section 8 Tenant -Based Assistance Exemptions: PHAs that do not administer Section 8 tenant -baud assistance are not required to cot WIM t Q. Unless othawlse speeinsd, all questions In this ssedon apply only to the tenant -based seedon 8 assistance program (vouchers, and until eompletdy merged Into the voucher program, emincates). 1) Payment Standards Describe the voucher payment standards and policies. a What is the PHA's payment standard? (select the category that best describes your standard) At or above 90% but below 100% of FMR 100% of FMR Cl Above 100% but at or below 1100%o of FMR Above 110% of FMR (if HUD approved; describe circumstances below) One. two and three bedroom payment standards are set at 1171/o of current FMR. HUD approved these amounts in 1998 as exception rents. FY 2000 Annual Plan Page 24 thin soon OMB Approval No: 2577-0226 Eapim: 03/31/2002 b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) FMRs are adequate to ensure success :unong assisted families in the FHA's segment of the FMR area The PHA has chosen to serve additional families by lowering the payment standard Reflects market or submarket Other (fist below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? select CU ;:-at apply) FMRs are not adequate to ensure success among assisted families in the PHA's segment of the FMR area Reflects market or submarket To increase housing options for families Other (list below) d. How often are payment standards reevaluated for adequacy? (select one) Annually Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Success rates of assisted families Rent burdens of assisted families Other (list below) Financial feasibility to PHA 2) Minimum Rent a. What amount best reflects the PHA's minimum rent? (select one) 0 I-$25 26-$50 b. Yes to No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) J FY 2000 Annual. Plan Page 25 HUD 50075 OMB Appmnl No: 2577-0226 Eapims: 03131 /2002 S. Operations and Manaeement 24 CFR Part 903.7 9 (e)) 3 Exemptions from Component S: High performing and small PHAs are not required to coaWlete this section. Section 8 only PHAs must complete pans A. B, and C(2) A. PHA Management Structure Describe the PHA's management structure and organization. select one) An organization chart showing the PHA's management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: B. HUD Programs Under PHA Management List Federal programs administered by the PHA, number of families served at the beginning of the upcoming fiscal year, and expected turnover in each (Use "NA" to indicate that the PHA does not rel- --- riee.A I-I—I Program Name Units or Famines Served at Year Beitfuning Expected Turnover Public Housing 0 0 Section 8 Vouchers 72 10 Section 8 Certificates 15 3 Section 8 Mod. Rehab 0 0 Special Purpose Section 8 Certificates/Vouchers list individual) Mainstream 30 2 Public Housing Drug Elimination Program HDEP 0 0 Other Federal Programs(list individual) FY 2000 Annual Plan Page 26 HUD SW75 OMB Approval No: 2577-0226 Expires: 03/31/2002 C. Management and Maintenance Policies List the PHA's public lousing management: and maintenance policy documents, manuals and handbooks that contain the Agency's odes, standards, and policies that govern ma1ntmsaw sod management of public housing, including s description of any measures necessary for the prevention or eradication of pest infestation (which includes cockroach infestation) and the policies governing Section 8 management. l) Public Housing Maintenance and Management: (list below) 2) Section 8 Management: (list below) All rules, standards, and policies are described in the Administrative Plan. 6, PHA Grievance Procedures 124 CFR Part 903.7 9 (f)] Exemptions from component 6: High performing.PHAs arc not required to complete component 6. Section 8=0n1y, PHAs are exempt from sub -component 6A. A. Public Housing 1. Yes No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart.B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) PHA main administrative office PHA development management offices Other (list below) B. Section 8 Tenant -Based Assistance 1. Yes ® No: Has the PHA established informal review procedures for applicants to the Section 8 tenant -based assistance program and informal hearing procedures for families assisted by the Section 8 tenant - based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below. 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) PHA main administrative office Other (list below) J FY 2(100 Annual Plan Page 27 HUD 30075 OMB Approval No: 2577-0226 Expires: 03/31/2002 7. Capital Improvement Needs 24 CFR Part 903.7 9 (g)] Exemptions from Component 7: Section 8 only PHAs arc not required to complete this component and may skip to Component S. A. Capital Fund Activities Exemptions from subcomponent 7A: PHAs that will not participate in the Capital Fund Program may ship to component 7B. All other PHAs must complete 7A as instructed. 1) Capital Fund Program Annual Statement Using parts 1. U. and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities the PHA is proposing for the upcoming year to ensure long -terra physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan template Ott, at the PHA's option, by completing and attaching a properly updated HUD -52837. Select one: The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (state name) or- El The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) 2) Ondooal 5 -Year Action Plan Agencies arc encouraged to include a 5 -Year Action Plan covering capital work items. This statement can be completed by using the 5 Year Action Plan table provided in the table library at the end of the PHA Plan template OR by completing and attaching a properly updated HUD -52834. a. Yes No: Is the PHA providing an optional 5 -Year Action Plan for the Capital Fund? (if no, skip to sub -component 7B) b. If yes to question a, select one: The Capital Fund Program 5 -Year Action Plan is provided as an attachment to the PHA Plan at Attachment (state name or- The Capital Fund Program 5 -Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) FY 2000 Annual Plan Page 28 HUD 50075 OMB Apprml No: 2577-0226 Expires: 03131=2 B. HOPE VI and Public Housing Development and Replacement Activities (Non -Capital Fund) Applicability of subcomponent 7B: All PHAs administering public (rousing. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement. Yes No:. a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) Revitalization Plan under development Revitalization Plan submitted, pending approval Revitalization Plan approved Activities pursuant to an approved Revitalization Plan underway Yes No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year9 If yes, list development names below: Yes Not d) Will the PHA be engaging in any mixed -finance development activities for public housing in the Plan year? If yes, list developments or activities below: Yes No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: M FY 200 Annual Plan Page 29 IUD 50075 OMB Approval No: 2577-0226 Expiea: 03131 /2002 Demolition and Disposition i [24 CFR Pert 903.7 9 (h)] Applicability of component 8: Section 8 only PHAs ore not aquired to complete this section. 1. Yes No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (if "No", skip to component 9; if "yes", complete one activity description for each development.) 2. Activity Description Yes No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (if W', skip to component 9. If "No", complete the Activity Description table below.) Demolition/Disposition Activity Description Ia. Development name: Ib. Development(project) number: 2. Activity type: Demolition LJ Disposition 3. Application status (select one) Approved Submitted, pending roval Planned application 4. Date application approved, submitted or planned for submission: LPffldNLNYL S. Number of units affected: 6. Coverage of action (select one) Part of the development Total development 7. Timeline for activity: a. Actual or projected start date of activity: b. Projected end date of activity: 9. Designation of Public Housing for Occuoancv by _ElderhrFamliies or Families with Disabilities or Elderly Families and Families with Disabilities 124 CFR Part 903.7 9 (i)) EvWdow from Cou"nent 9; Section 8 only PHAs are not required to coilplete Chis section. 1. Yes No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for FY 2000 Annual Plan. Page 30 HUD 50075 OMB Apprml No: 2577-0226 Expires: 03/31/2002 occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for desiipmation for occupancy by only elderly families or only families with disabilities,.or by elderly families and families with. disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If "No", skip to component 10. If W, complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) 2. Activit Description Yes No: Has the PHA provided all required activity description information for this compunent in the optional Public Housing Asset Management Table? If "yes", skip to component 10. If No", complete the Activity Description table below. Desi nation of Public Housing Activity Description Ia..I3Pvelopment name: lb. Development(project) number: 2. Designation type: Occupancy by only the elderly Occupancy by families with disabilities Occupancy by only elderly families and families with disabilities 3. Application status (select one) Approved; included in the FHA's Designation Plan Submitted, pendinga royal E] Planned licatirn 4. Date this desi tionroved submitted, or planned for submission: D /MM Y 5. If approved, will this designation constitute a (select one) Jew Designation Plan El Revision of a previously -approved Designation Plan? 6. Number of units affected: 7. Coverage of action (select one) Ps:' of the development Total development FY 20M Annual Plan Page 31 HUD 50073 OMB Appmwl No: 2577-0226 Eapim: 03/31/2002 D j it Conversion of Public Housing to Tenant -Based Assistance 24 CFR Pelt 903.7 9 (j)1 Exemptions Gom Component 10; Section 8 only PHAs ere not required to complete this section. A. Assessments of Reasonable Revitalization Pursuant to section 2' of the HUD FY 1996 HUD Appropriations Act 1. Yes No: Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If "No", skip to component 11; if "yes", complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activit Description El Yes No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If "yes!, skip to component 11. If No", complete the Activity Description table below. Conversion of Public Housing Activity Description In. Development name: lb. Development(project) number: 2. What is the status of the required assessment? Assessment underway Assessment results submitted to HUD Assessment results approved by HUD (if marked, proceed to next question) Other (explain below) 3'. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block S. 4. Status of Conversion Plan (select the statement that best describes the current status Conversion Plan in development Conversion Plan submitted to HUD on: (DD/MM/YYYY) Conversion Plan approved by HUD on: (DD/MM/YYYY) Activities pursuant to HUD -approved Conversion Plan underway S. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one) Units addressed in a pending or approved demolition application (date submitted or roved: FY 20M Annual Plan Page 32 IUD SW75 OMD Approval No: 2577-0226 Expim: 03/31/2002 Units addressed in a pending or approved HOPE VI demolition applicatior date submitted or approved: ) Units addressed in a pending or approved HOPE VI Revitalization Plan date submitted or approved: ) Requirements no longer applicable: vacancy rates are less than 10 percent Requirements no longer applicable: site now has less than 300 units Other: (describe below) B. Reserved for Convenlons pursuant to Section 22 of the U.S. Housing Act of 1937 C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 11. Homeownership."-^arams Administered by the PHA 24 CFR Put 903.7 9 (k)] A. Public Housing Exemptions from Component 11 A: Section 8 only PHAs are not required to complete 11 A. 1. Yes No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section S(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z4' -No", skip to component 11 B; if "yes", complete one ".. ascription for each applicable program/plan, unless eli, __ .o complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 11 B.) 2. Activit Description E3 Yes, No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If "yes", skip to component 12. If No", complete the Activity Description table below.) FY 2000 Annual Plan Page 33 HUD SW73 OMB AppmvdNo: 2377-0226 Expires: 03/31/2002 D J Public Housing Homeownership Activity Description Complete one for each development affected Ia. Development name: ib. Development(project) number: 2. Federal Program authority: HOPE I 5(h) Turnkey III El Section 32 of the USHA of 1937 effective 10/1/99 3. Application status: (select one) Approved; included in the PHA's Homeownership Plan/Program Submitted, pending approval Planned application 4. Date Homeownership Plan/Program approved, submitted, or planed for submission: D 5.. Number of units affected: 6. Coverage of action: (select one) Pan of the development Total development B. Section 8 Tenant Based Assistance 1. Yes ® No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR pan 982 ? (If "No", skip to component 12; if 'W% describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligib?!! to complete a streamlined submission due to high performv. status. High performing PHAs may skip to component 12.) 2. Program Description: a. Size of Program Yes No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants? (select one) 25 or fewer participants 26 - 50 participants 51 to 100 participants more than 100 participants FY 200 Annual Plan Page 34 HUD 30075 OMB App ml No: 2377-0226 E*ms: 03/31=2 b. PHA -established eligibility criteria Yes E] NO: Will the PHA's program have eligibility criteria for participation in its Section 9 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sutlidenev Proamms 124 CFR Part 903.7 9 (1)] Exemptions from Component 12: High performing and small PHAs ere not required to complete this componem. Section 94)nly PHAs are not required to complete sub4omponent C. A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: Yes ® No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? If yes, what was the date that agreement was signed? DD/MMM' 2. Other coordination efforts between the PHA and TANF agency (select all that apply) Client referrals Information sharing regarding mutual clients (for rent determinations and otherwise) Coordinate the provision of specific social and self-sufficiency services and programs to eligible families Jointly administer programs Partner to administer a HUD Welfare -to -Work voucher program Joint administration of other demonstration program Other (describe) B. Services and programs offered to residents and participants Genera a. Self -Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) Public housing rent determination policies Public housing admissions policies FY 2t1O0 Annual Plan Page 35 HUD SO07S OMB Approval No: 2577-0226 Expire: 03/31/2002 KA Section 8 admissions policies 1 Preference in admission to section 8 for certain public housing families Preferences for families working or engaging in training or education Section 8 0 programs for non -housing programs operated or coordinated by the PHA Preference/eligibility for public housing homeownership option participation Prefereoceleligibility, for section 8 homeownership option participation Other policies (list below) b. Economic and Social self-sufficiency programs Yes [@ No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self- sufficiency of residents? (If "yes",. complete the following table; if `oto" skip to sub -component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and. Programs tloa Program Now & Description Estimated Allocation including location, if appropriate) Sim Method waiting list/rundom selectiodspecific criteria/ather Access development office / PHA main office / other provider name) Eligibility public housing or section 8 participants or both) 0 Section 8 0 32 2) Family Self SuMeleucy uroersm/s a_ Particination Descrintion Fa SelfSulflele FSS Ps tloa Program Required Number of Paeticipann start of FY 2000 Estimate Actual Number of Participants As of 04/01/2000 Public Housing 0 0 Section 8 0 32 FY 2000 Annual Plan Page 36 HUD 30075 OMB Approval No: 2377-0226 Expires: 03/31/2002 b. Yes No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum Program size? If no, list steps the PHA will take below: C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting fromwelfareprogramrequirements) by: (select all that apply) Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate: I ANF agencies regarding the exchange of information and coordination of .:rvices Establishing a protocol for exchange of information with all appropriate TANF agencies Other: (list below) D. Reserved for Community Service Requirement puranaut to section 12(c) oftheU.S. Housing Act of 1937 13. PHA Safety and Crime Prevendon Measures 24 CFR Part 903.7 9 (m)] Exemptions fi-n Conq_M 13: High performing and small PHAs not pu*iPatiog in PHDEP andSection8OnlyPHAsmayskiptocomponentIS. High Perforating and small PHAs that as participating in PHDEP and are submitting a PHDEP Phu with this PHA Pian may slip to sub- component D. A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residentsselectallthatapply) High incidence of violent and/or drug-related critne in some or all of the PHA'sdevelopments Cl High incidence of violent and/or drug-related crime in the areas surrounding oradjacenttothePHA's developments Residents fearful for their safety and/or the safety of their children Observed lower -level crime, vandalism and/or graffiti FY 2000 Annual Plan Page 37 HUD 30073 OMB Approval No: 2577-0726 Expires: 03/31/2002 People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other (describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply). Safety and security survey of residents Analysis of crime statistics over time for crimes committed "in and around" public housing authority Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports PHA employee reports Police repa rts Demonstrable, quantifiable success -with previous or ongoing anticrime/anti drug programs Other (describe below) 3. Which developments are most affected? (list below) B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the ne:t PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: select all that apply) Contracting with outside and/or resident organizations for the provision of crime- and/or drug -prevention activities Crime Prevention Through Environmental Design Activities targeted to at -risk youth, adults, or seniors Volunteer Resident Patrol/Block Watchers Program Other (describe below) 2. Which developments are most affected? (list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) Police involvement in development, implementation, and/or ongoing evaluation of drug -elimination plan Police provide crime data to housing authority staff for analysis and action J FY 2000 Annual Plan Page 38 IUDSMS OMB Approval No: 2577-0226 reExpi: 03131/Z002 Police have established a physical presence on housing authority property (e.g., community policing office, officer in residence) Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and residents Agreement between PHA and local law enforcement agency for provision of above -baseline law enforcement services Other activities (list below) 2. Which developments are most affected? (list below) D. Additional Information as required by PHDEP/PHDE? Plan PHAs eligible for FY 2000 PHDEP f tods'must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP funds. Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Yes No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? Yes No: This PHDEP Plan is an Attachment. (Attachment Filename: 14. RESERVED FOR PET POLICY 24 CFR Part 903.7 9 (n)] IS. Civil Rights Certifications 2: CFR Part 903.7 9 (o)] Civil rights.certifrcations are included in the PFi A Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit 24 CFR Part 903.7 9 (p)] 1. ® Yes No: Is the PHA required to have an audit conducted under section 5(hx2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? If no, skip to component 17.) 2. 0 Yes No: Was the most recent fiscal audit submitted to HUD? 3'El Yes ® No: Were there any findings as the result of that audit? 4. Yes No: If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? _ _ M FY 2000 Annual Plan Page 39 HUD 30073 OMB ApprovalNo: 2377-0226 Expiro: 03/31/2002 S. Yes No: Have responses to any unresolved findings been submitted to HUD? If not, when are they due (state below)? 17. PHA And Manaeement 24 CFR Part 903.7 9 (q)) Exeuiptions f m component 17: Section 8 Only PHAs ace not required to complete this coniponem High performing and small PHAs are not required to compkoe this componem. 1. Yes No: Is the PHA engaging in any activities that will contribute to the long -teen asset management of its public housing stock . including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that 3. Q Yes No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other information 124 CFR Put 903.7 9 (r)) A. Resident Advisory Board Recommendations (To be completed at time of public hearing) 1. Yes No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Boards? 2. If yes, the comments are: (if comments were received. the PHA MUST select one) Attached at Attachment (File name) Provided below: 3. In what manner did the PHA address those comments? (select all that apply) Considered comments, but determined that no changes to the PHA Plan were necessary. FY 2000 Annual Plan Page 40 HUD 50075 OMD App ml No: 2577.0226 Expims: 03/31/2002 apply) Not applicable Private management Development -based accounting Comprehensive stock assessment Other: (list below) 3. Q Yes No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other information 124 CFR Put 903.7 9 (r)) A. Resident Advisory Board Recommendations (To be completed at time of public hearing) 1. Yes No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Boards? 2. If yes, the comments are: (if comments were received. the PHA MUST select one) Attached at Attachment (File name) Provided below: 3. In what manner did the PHA address those comments? (select all that apply) Considered comments, but determined that no changes to the PHA Plan were necessary. FY 2000 Annual Plan Page 40 HUD 50075 OMD App ml No: 2577.0226 Expims: 03/31/2002 The PHA changed portions of the PHA Plan in response to comments 10 List changes below: Other: (list below) B. Description of Election process for Residents on the PHA Board 1. ® Yes No: Does the PHA meet the exemption criteria provided section 2(bx2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub -component C.) 2. Yes No: Was the resident who serves on the PHA Board elected by the residents? (if yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) Candidates were nominated by resident and assisted family organizatioir. Candidates could be nominated by any adult recipient of PHA assistance Self -nomination: Candidates registered with the PHA and requested.a place on .. ballot Other: (describe) b. Eligible candidates: (select one) Any recipient of PHA assistance Any head of household receiving PHA assistance Any adult recipient of PHA assistance Any adult member of a resident or assisted family organization Other (list) c. Eligible voters: (select all that apply) All adult recipients of PHA assistance (public housing and section 8 tenant - based assistance) Representatives of all PHA resident and assisted family organizations Other (list) C. Statement of Consistency with the Consolidated Plan For each applicable Consolidated Plan, make the following statement (copy questions as nary ureses as necessary). 1. Consolidated Plan jurisdiction: (provide name here) Hennepin County Consortium FY 2000 Annual Plan Page 41 HUD 30075 OMB Approval No: 2577-0226 Eapiro: OY3112002 J 2. 1'he PHA has taken the following steps to ensure consistency of :his PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plants. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) The Hennepin County Consortium Consolidated Plan has placed as its highest priority addressing the housing needs of households with income below 30 percent of median income. The Consolidated Plan has specified strategies and goals for affordable rental housing. The Plan establishes the goals of developing 800 units of new affordable rental units for small families and 50 new rental units for large families over the next five years. The Plan also sets high funding priority for affordable elderly housing and accessible housing for physically disabled renters. D. Other Information Required by HUD Use this section to provide any additional inforn ation requested by HUD. . FY 2000 Annual Plan Page 42 HUD S0075 OMP `.ppmal No: 2577-0226 Expires: 03/3 U2002 Attachments Use this section to provide soy additional attachments referenced in the Place. HRA BOARD OF COMMISSIONERS Anne W. Hurlburt Executive Director Edward Goldsmith I I Denise Hutt HRA Supervisor Clerical Superviaor Rebecca Stoen I I Melissa Camicelli I I Barbara Peterson IHousingSpecialistHousingTechnicianSeniorClerWTypist J FY 2000 Annual Plan Page 43 HUD 50075 OMD Approval No: 2577.0226 Eaplres: 03/31/2002 N PHA Plan Table Library Component 7 Capital Fund Program Ancuel Statement Parts 1, 11, and 11 Annual Statement Capital Fund Program (CFP) Part 1: Summary Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY) Original Annual Statement Line No. Summary by Development Account Total Estimated Cost 1 Total Non -CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 11440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 11 1465.1 Dwelling ui ment-Nonex dable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 11485 Demolition 15 14 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 ' Mod Used for Development 19 1502 Contingency 20 IAmount of Annual Grant Sum of lines 2-19 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount of line 20 Related to Security 24 Amount of line 20 Related to Energy Conservation Measures Table Library Annual Statement Capital Fond Program (CFP) Part ll: Supporting Table Development Mimber .Mame HA -Wide Activities General Description of Major Work Cate ries Development Account Number Total Estimated Cost 0 Table Library w Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development Number/Name HA -Wide Activities All Funds Obligated Quarter Ending Date) All Funds Expended Quarter Ending Date) Table Library 7s JJa a. . E k e s I B a z a 8 I If e Ic I . t$ f w s W J/' MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD; PLYMOUTH, MN 55447 DATE: June 7, 2000 for Housing and Redevelopment Authority Meeting of lune 15, 2000 TO: Anne Hurlbur ecutive Director FROM: Edward Goldsmith, HRA Supervisor f SUBJECT: Resolution Approving the T.R.A.I.L.S. Family Self -Sufficiency Program Budget and Extension of the Program Agreement In July, 1995, the HRA and the St. Louis Park Housing Authority jointly initiated the Training and Resources to Attain Individual Long Term Success (T.R.A.I.L.S) family self-sufficiency program. The program is operated by the nonprofit Employment Action Center under an agreement among the three agencies that will need to be extended for an additional twelve months. The first year's goal for the program was to enroll filly participants from among the Section 8 and Public Housing clients ofthe two housing agencies. This goal was met during March, 1996. The program currently has 35 participants from Plymouth and 40 from St. Louis Park. More than 70% of these participants are currently employed, with the remainder in the process of looking for work, in a vocational or educational program, or being assessed for service needs. Nineteen of the Plymouth participants y have seen an increase in their incomes that has qualified them to have the corresponding decrease in their housing assistance from HUD contributed into an escrow account that they will be able to use for a home purchase or costs related to their continuing advancement. For the year starting July 1, 2000, the program goal is to maintain a minimum average enrollment of 70, an increase of 5 (8%) over the current minimum enrollment goal of 65. Participants would include a minimum of 28 from Plymouth and 42 from St. Louis Park. Actual participation will vary based upon the intensity of the case management assistance required by individual participants. Generally, newer participants require more assistance than longer-term participants. The proposed program budget of $56,582 is a 5% increase from the current budget of $54,000. However, a 500/6 increase in support from the Kopp Foundation of $3,000 from $2,000 in the current year reduces the increase in the housing authority funded portion of the budget to only 1,582 (3.0%). Based upon a continuing 40% participation by Plymouth participants the HRA's share of the remaining $53,582 of the budget would be $21,433. This is a $633 (3.0%) increase from the current share of $20,800. We expect to fund this cost with approximately $15,008 in HUD Family Self -Sufficiency Coordinator funding with the remaining $6,425 from CDBG funds already allocated to T.R.A.I.L.S. for the 1999 and 2000 program years, the HRA will not need to allocate Section 8 Reserve funds for the new budget. I recommend that the HRA Board adopt the attached resolution approving the budget and extension of the program agreement for the T.R.A.I.L.S. Family SelfSuftichency Program. Attachments: 1. Proposed 2000-2001 T.R.A.I.L.S. Budget 2. May, 2000 T.R.A.I.L.S. Report 3. Draft HRA Resolution 2000 - 09 T.R.A.I.L.S. Monthly Outcome Report: May 2000 Cumulative Plymouth Saint Louis Parr PY 2000 Program New Enrollments: 1 1 25 149 Current Pardeipants: 35 40 .75 Partkipaut Termination's: Successful Completion's 0 1 Participant Withdrew 0 0 HA Terminated 0 0 Sec. 8 Transfer' 1 0 Participant Activities: Assessment: 5 7 Job Seddng: 7 9 Vocational/Educational: 4 5 English as Second Language: 1 I Employed: 26 26 Participants with on Escrow Accumulation: 19 22 Participants on MFIP: 5 7 Participant Demographics: Age 18-24 1 2 23-30 9 4 31.-40 15 21 41-50 12 8 50-57 0 5 se: Female 30 36 Male 5 4 Race African American 10 22 Asian 0 1 European American 22 17 Multi -Racial 1 0 Somali 2 0 11 2 3 5 Totals: 12 16 9 2 52 41 12 3 13 36 20 5 66 9 32 1 39 1 2 38 04 15 18 JI HRA RESOLUTION 2000 - 09 APPROVING THE BUDGET FOR THE T.RJLI.L.S. FAMILY SELF-SUFFICIENCY PROGRAM FOR THE 2000-2001 PROGRAM YEAR AND AUTHORIZING EXTENSION OF THE AGREEMENT FOR OPERATION OF THE PROGRAM WHEREAS, the Plymouth Housing and Redevelopment Authority and St. Louis Park Housing Authority have cooperatively worked together to initiate T.R.A.I.L.S., a joint Family Self - Sufficiency Program to provide social services, education and job training to help Section 8 and Public Houir9:18 participants in the two cities reduce dependency on public assistance; and WHEREAS, a budget for the program year starting July 1, 2000 for $56,582 has been proposed to serve an average of 70 program participants, 28 of whom are to be HRA clients; and WHEREAS, the HRA's proportional share of the proposed budget is $20,800 to be paid with HUD Section 8 Family Self -Sufficiency Coordinator funds and Community Development Block Grant funds allocated to the HRA by the Plymouth City Council; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it approves the proposed Budget for the T.R.A.I.L.S. Family Self -Sufficiency program for the program year starting July 1, 2000; and the use of the HUD Section 8 Family Self -Sufficiency Coordinator funding and as needed up to $6,425 in Community Development Block Grant funds for said budget; and BE IT FURTHER RESOLVED, that the HRA Chair and Executive Director are hereby authorized to execute any documents necessary to extend the Agreement among the Plymouth HRA, the St. Louis Park Housing Authority and Employment Action Center dated July 15, 1995 for the operation of the T.R.A.I.L.S. program for a period of up to twelve months, consistent with the approved budget. Adopted by the Plymouth Housing and Redevelopment Authority on lune 15, 2000. V r• MEMORANDUM To: Anne Hurlburt Ed Goldsmith F'ronriiody Burnham, Housing. Manager, Plymouth Towne Square Date: June 2000 RE: PTS Monthly Report for April 2000 June Newsletter (attached) May Resident Council Meeting Minutes (attached) Monthly Financial: April Financial Statements (attached) RevenueJGarage reflects $5 for moped of one resident Revenue/Guest Suite reflects only rented 2 nights Houskeeping/Purch Svcs reflects yearly window cleaning PO/Repairs and Main reflects repair on trash compactor GA/Purch Service reflect increase in contract for copier jOccupancy/Markeft: 97 units leased plus 2 caretaker units Plant Operations: (May) Had several apartment air conditioners cleaned Pull cords and alarms tested Wheels fixed on trash carts Check Valve put on one resident sink because of backup Ceiling repaired from water pipe leak Resident Services: (May) Salad Luncheon Catered Luncheon Tour of Plv:wuth Creek Senior Center M & M Count Dice Game T-shirt Day Northwest Singing Seniors preformed j 0 Special piano entertainment Goals Addeved this Report Month: (May) Rented Apartment as of July 1 Held May Month activities City okayed roof repair and on schedule (no date yet) Goals for neat month: (June) Rent vacant apartment Plan National Night Out Evo:nt for August Start on 2001 Budget cc: Donna Flaata r-+ FF -A MONTHLY OCCUPANCY REPORT LYMOUTH TOWNE SQUARE May 2000 11 JAN I FEB M APR IMAY1 JUN I JUL JAUG1 SEP I OCTINOVI DECP TOTAL MARKETING: Preaeamth amours 11 0 0 01 0 0 exdudn caretaker aperunaiealparepe epaoes IN Reserved exdudn caretaker aperunaiealparepe epaoes IN mmmmmmm exdudn caretaker aperunaiealparepe epaoes IN m ri 0 PLUM= mm S S 7j7 BSfStI' 11V IR Op 1 1USOIdB. IO SSSO! 3FiNAL W 30a 1 C O 7N -06-20M 11:29 LWAXER F)NFMCE 612 827 6431 Pbug mTSWO9PMM G biplowAmo m FMn Ma:9:M 9e/M/APM970.1000 RMn1M maOMy SIM1$ 74.907 1195 914A20 TMmlllM..mn Rim: ill1 7 1a ad WNeont B Mw T79 No (114 N&AdMWM MIA 15USS x10 PVM a M nr:c. n.m 30.749 5.M 0N3) 11.9N 1mn 17AIG 4.979 (0A00) U.771 FIOPM:ITARd" 1144..1900 14A01 ... (74) am Man UWGP1.. 91:T97 IN.09f PP.M! b"M b IMmmmrmr,OMI - -, n 191.199 I . smAm0AIMbn OMpntlMOenMMNAMWft 9M9LMpM 11 1 TRAM 19911 .219185 mN.m/(ImonswommeaM 170.221 991N 7149 709.204 oftual'gmw WAIS 96618 Hl i/9A a nomOpmONMlftwo d --- JL . 91Mti1NmMO1.O d:It . —MM 4411MM mo m amb /IMM. ompowe AMMMVMW i11,US (1660) 121UM 2.991 oW.oW.)mR1P1' . Ip 48 0 422 0 ow-onrn.1mF"Ift 2.270 0 2.:79 0 OMc)WW.mA1PaACVWEWP (4109) 0 N.0201 0 AMO:wO RMM EM1MM T UN tom 10A42 (105) 77A80 AOordw-'.. , 99,911 09A19 (1) 211ANF fto EMan TMM P"ffdm (77.972) (22.205) (9N) W.9211 cmmb:Omrwon (12AN) (MAN) F.475 (22A00) u::deeA eMeo:oMneedenCNN 0 0 0 0 comemAOM0o9iM9vacG r (1W) 0 (19A00) 0 OMPOSUtoOMMON" FMn9fAiRad p2A11) MAIN (1) (101.900) OMPNMMI0O8916oMbMFW*ft MM (MAIN ("All) 1 amil') mrrwermM4nrmMmOe.r MAN (1997) (1.992) oto") SAM um 0MUMMILOW --few) olm mMFNMM (OOaNMq m CNI1 H GM11Boom%ft m bedTNF 994.898 slum eNe aMIM::MM APA 714 7009 179 7M eN P. 02.20P. 02.20 s a COOOR AALTS: Pam OSH CMUINO - OPQATSON6 SAYINGS swmlTT 41 ns TOTAL CAO ACC wrj Olwlvam-T7DIom A00D11M O 149016A•OTKM TOTAL 2=31MM8 1NT080T ANCII9ANIi ONT A¢91CS INISABT IMMINUM MPAIO INiO TAM • 011701. PO9AIO . OT0® TOTAL P93PAM Tow" COMMINT AARs PNOPOW. Raw. AND Sp11/4A19: um 00ILDIQ 6 1IR009gnws LANG 7INN09101 MS fm i QIP - OaQAL o00lP . CONIUM PIAN i o01P - aNaA@010 LOS ACCI9alaTIO OIVSSCIATION TOTAL. Plovem. PLANT, 6 Sp0119a11T OTAA ASSNS. INTRITIMM-col 6TOINTION MO Itg6Tla919-VORWO CAPITAL IN0w671teI9-em o091Cs POND IN0A71aNJS•CAPI7AL IMP. 00x1 1= Saw -OP SOOT! aa101ATS0 O I2f7la1 COM LAW ACMAMOm RPIDM1ATNW PL11g11a Taws 66719: eAIANa slaar fpr so 90 MIMBI IO mom commms91AlICTe lar MRS 072/31119 CoWn 1.07.65 1,067.65 0.00 6,i61.p 11.007.!1 16.367.701 76.]93.0] 40,701.27 14.696.191 JJ6.10 54.696.20 110.759.901 0.00 69.00 189.001 OI.iS 1.196.67 1332.971 mal.$S 1.2ts.Ga 021.971 S,4u.r 0.00 S,407.S7 6.4- ;.57 0.00 5.487.57 0.00 1.60.06 fl.i6s.0a1 S79:l7 1.111.05 1551.991 579.37 2,916.07 2.277.S01 51,062.09 59.990.69 17.973.901 459.a47.00 459.207.00 6.0 5.610,90.23 5.430.578.21 490.00 52.647.0 52.641.00 0." 171.S4s.6S 159.990.50 77.SOS.07 7,660.43 7.60.41 0.00 1,01S.Is 1.OIS.IS 0.00 11.175.090.30) 11,064.SS7.631 170.S72.i71 S. 10.017.14 5.246.494.74 s9.07.601 70.000.00 20.00.00 9.90 00.036.03 405.826403- 15.000:00 43i.m.S2 475.939.26 046.29 180.690641 110.790.41 9.900.00 2.930.15 2.930.15 0.00 1SS.M.S6 755.166.56 0.00 OM.956.7s) 67.960.371 999.101 7WANC! Nsr onv .1a/71/ss awls lavatlwaail 1.090.6i0.97 7.oiS.t/i.ta 7G.7st.t! T011% i, l!l. il0.lS i.771.777.i .N1.Nt.Sl1 CweIM! 0ALAPIfs III IIOMIN 612/31/00 MUM a' mea) LIABILITICS AND FUND ...sae IMI CUFAUM LIABILITIIM. ACCOIBRB o)ITA36.6 2i.S82.61 34,1134.27 7.751.06) ry ACCIIII® 8)ILIBIBB AM MADBB 472.061 0.00 472.06) ACCB plop I.645.80 10,228.to 3.431.70 cumom 3IIt0MTIIB . LAM T0101 100.350.00 100,250.00 0.00 BR71BITT/MAIT LIST x008378 33.873.17 33,s03.21. 270.00 TOTAL A/0 i ACCBOCD IIlISM 173,870.63 170.405.60 4.526.01) ACCBDID IMIBIRBT20,157.76 72,463.26 6.3o7.SD) AOCRBBD !W. 882A7B T11II6 10, 537. so72,072.i0 12.43!.02) O7 COMM LIABIIATRS 30.601.30 05.437.86 60.742.52) TOTAL CUMO M3 LIABILITIIB 208,570.05 273.039.S0 s5.268.55i LOGO TIM Opt: 801018 0ATA= 4.004.750.00 0,04.71.0.00 0.00 Iy PAL LOIQ TEN On? 4.094.7SO.00 0.04.750.00 0.00 21114 BALA=- CCYRIBURO CAPITAL 3.000.000.00 7.000.000.00 0.00 0ABmu. mo1CR 112.787.07 112,701.07 0.00 LL 6B3 IIICOI0( (11086) 21.022:03 0.00 23.622.02 TOM RAID SALMIM 3.112.787.07 23.622.03 J.......... Q3 76'ML LIABI1172B8 6 1000 BALAMCB 1.136,010.00 11.128,730.05 6.371.377.07 141.46.S2I fr vLTlov2x Tons sa31sR: STAT200WT or 1101111111018 d 6 MMM INIM APC 3O 80 IRIAROR® MI CURMT van. 1 ITO T70 MAR -6 7At01ART 2060- cl Nam SUDWT TAR3A2R3 or MUD. ACTUAL MOUNT 9ARIAM or .RW. o11enueR 21410 SUMT_.. uvaDR. APAR7IBIR ROI 63.993.66 43.993.00 0.00 0.00 17S.972.00 375,977.00 0.00 0.00 627,+12.001 ry RRA 93DIvi0W 201,1109.06 20.6+9.00 0.00 0.00 83.S9:•00 41I.S91.00 0.00 0.00 256.792.00 IRCV=•CARR 1,307.08• 1.307.00• 0.00 0.00 5.226.00• 5,7711.00- 0.00 0.00 15.694.00• TACARCT FACTO 72.00 370.00• 642.00 11+.4: 675.00- 1,660.06• 605.00 Sf.3+ 4.060.00• VACANCT 9AC70 72.010• 17:.60• 006.00 St. Of 75.00 700.00• 779.00 310.:5 1;110.00• VAClWM • CAR 60.00- 60.00• 0.00 0.00 260.001• 260.00• 0.00 0.00 720:00• 2/ORRAoe IMINTA1.- 7,070.00 7,070.001 0.00 0.00 8.2:6.00 9.290.00 is.00- 0.24 24.84 GO WAM sMOP R 175.00 175.00 0.00 0.00 500.00 500.00 0.00 0.00 3;500.00 1/rURRo! OWN RR 10.60 L7S.00 105.00- 60.00 70.00 S9S.00 575.00- 119.26 2,030.00 iWRDR9 833.00 033.60 0.00 0.90 2.602.s0 3.332.601 729.Se- 21.89 16.000.00 1-1amJAn-um 0.00 615.11+ 65.00- 100.00 30.60 180.00 1s0.00- 03.73 300.00 14496716007 to 5.642.92 5.313.00 S". @a 7 21.523.49 20,202.60 2.321.66 6.S4 63,15+3.06 TOTAL RR4e1R1® 72.46s.92 72.540.06 925.83 1.29 6116.6110.+6 291,e0S.00 1.4116.96 0.152 816.013•.00 2RP8RSu. Ru= emsess. 2RRCs6LARR0of 17.00 20.00 3.60• 21.00 63.33 110.00 36.67• 48.76 315.00 Rs8t081IT PRO+ 40.49 120.00 69.51• 63.19 396.17 4so.00 65.113- 14.63 2.000.00 MWPL3R8 - M 83.73- 111.77 332.22 400_4+ o7.To- as.9S29.37 Tarm. 0782004 75.76 100:00 230.00 154.24- 67.06 737.72 920.00 L+2.29• 70.68 1.680:00 3.11SS.00 LL IID011DW8PtP0: BALARTR11 47.61- 93.00 125.47• 151.16 16].75 132.00 L30.25• 41.64 1,000.00 BDBP1Ts 3.414- 21.00 24•.84- 338.29 31.99 94.00 52.03- 63.92 250.00 PURC71. 6TC8.11 3,199.69 2,300.00 899.69 38.68 4,212.L1 4.100.00 87.119- 2.00 11.600.60 uPAtu Am R 0.00 0.60 0.00 0.00 0.00 100.09 Lo0.00- 100.00 300.00 SUOM 8 • A 6.39 260.00 743.67• 97.45 S76 so 50.010 373.42• 39.31 2.700.00 TOTAL. id>11mu" 1.14+.S9 2.654.00 496.19 18.67 5,014:43 S. 766.00 7S1.S7. 27.01 1S.SSO.00 fr CWMWT PAN. f TTD MTD 9A0.% MOURN VARIA11CM or BIO. 20O0 -WANT ACTORS. 6000RT VMS& CPS OP so. O9M1BR 7000 continued$ SRT. . PLANT OMMATIOOS AM M3MIR08RM. MAIApRO 1.657.16 1.760.00 97.16 7.16 5,909.66 S.117.00 177.64 1.06 10.000.00 DIMWITS 2!0.82 360.00 69.19- 16.66 999.62 1.679.00 s6l.7o- 9.07 6.Se0.00 APT. 1M 1167 0.00 136.:0 116.00• 100.00 180.00 S1i.00 76.00- 70.16 1.370.00 CAMMTAOII MAL 75.00 50.00 79.00 50.00 700.00 700.00 0.00 0.00 600.00 P RC71. 69CM-M 1,701.67 5.937.00 6.71!.61- 71.31 9.376.07 16.569.00 6,197.90• 63.97 75,779.00 RMPRIR9 i M7 3.492.83 950.00 567.91 57.16 7,766.66 2.900.00 1.175.36- 7$.11 17.000.0: MIIPPLIC5 - 011 779.09 760.00 70.91,- S.97 7.779.77 1,610.00 569.31 17.69 6.960.00 TRAMPS IMMDYM. 316.76 590.00 755.76• 61.35 7.763.61 7.360.00 1%9.57- 6.07 7.700.00 MMC94LAMlb09 0.00 76.00 75.00- 00.00 81,05 375.00 791.15- 79.17 50.00 TOTAL PLANT Call 6.607.61 9.156.00 6,307.39• 61.97 22.79S.Ss 10.769.00 7,983.67- 76.97 05,967.00 OTILIT190: OTILITIRM-MIA 1.791.12 7.960.00 6s8.se. 76.96 S.71S.36 7.076.00 7,759.66- 19.22 24,260.00 VT31.1798-M/ 1.975.77 1.800.00 375.77 9.77 16.6s7.6S 16.299.00 7.63s.ss- 2S.66 27.065.00 I/RLITIMM-MINT 160.59 1.000.00 639.61- 63.94 508.17 3.671.00 1,966.68- 66.59 12.663.00 TOTAL IRIW= 7.717.68 6.660.00 972.s2- 19.64 17.975.91 26.976.60 6.960.09• 20.02 62,771.00 PROPMRTT AMO RIMTRD: AMOPSTIfAT10M 267.10 767.00 0.10 0.06 998.38 989.00 0.38 0.06 2,965.00 OOPPMCIRTIRI 17.637.17 17.775.00 177.91- 0.70 70.532.67 71,100.00 567.3!• 0.90 717,300.00 WPROCIATION 17,994.27 19.027.00 777.77- 0.76 71,97(.06 72,098.00 Sii.lS• 0.7! 216.268.00 SHIMS? QN 26.153.75 26.156.00 0.76- 0.00 96.615.00 96,616.00 1.00• 0.00 In.416.00 4.15TOTAL3.22188 76.153.75 26.156.00 0.25- 0.00 96.615.00 96,6%6.00 1. OD- A.06 206.616,00 1M4RAIIPI-POO 910.00 941.00 5.7.00- 7.79 3.662.02 2,764.00 121. is 3.72 11,289.00 am MSTA9M T 7.695.31 7.739.00 61.69- 1.60 1o.S37.69 30,663.00 SOS.67- 0.94 32,690.00 ROTO 91111 0.00 0.00 0.00 0.00 O.W 0.00 0.00 O.K 80 ENDPMSTP an 3.605.31 3.690.00 76.69- 2.0) 14.011.60 16.607.00 226.60• 1,.67 63.779.00 gipq VAR. % ITO ITO VAR.% JAUMV 2000 - Pimm Simon VARtAMM or 800. ACTOAJ. 111R10BT VARthxm 09 BW. OWFUN1! 2000 IVDOgT. . eontlmr6l 0SISMAL Ally A011[NISTIl1TIM SALRI1B0-MOR 2.152.94 1.950.00 202.94 10.61 0.240.66 6.110.00 130.64 1.16 is. "s-00 sAWtu-A" 1.430.61 1.406.00 26.61 1.90 S.672.01 6.620.06 64.03 0.76 16.446.00 B ITS 116.09 539.00 124.91- 34.69 2.066.13 3.492.00 1.425.67- 40.93 11.330.00 II)RM -s cols 0.00 0.00 0.00 0.00 0.60 0.00 0.00 0.00 0.00 ADVRTIBIM-P 0.00 100.00 300.00- 100.00 0.00 2S0.00 250.00- 100.00 600.00 AW1T a ACo00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4.200.00 AOIO AND TRAV 46.14 50.00 3.95- 7.10 196.26 200.00 3.74- 1.87 600.00 OOPIR Lwm 69.15 100.00 10.05- 70.65 366.40 370.00 1.40- 0.92 1.170.00 BANK AORVICB LS.LO 0.00 15.20 0.00 15.10 0.00 15.70 0.00 0.00 col[R1Rs sms 20.46 25.90 3.46 13.04 41.41 100.00 56.59- SB.S9 Jo0.00 own i sonSCR 0.00 0.00 0.00 0.00 1.259.29 1.250.00 9.29 0.74 1.300.00 TAR 9R00ABAT1 0.00 0.00 0.00 0.00 clog 0.00 0.00 0.00 0.00 IIIIBRB .gw. 62.61 07.00 0.37- 0.45 33S.T7 330.00 SM 1.7S 1.000.00 WRKE01-2 Copp 0.00 0.00 0.00 0.00 0.00 0.60 0.00 0.00 0.00 L2010 0:00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00 69CM38 AND 0.00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 640.00 HAVENCIM611T PS 1.311.!5 3.350.00 2R.6s- 0.%6 13.249.38 11.400.00 IS1.62- 3.11 40.206.00 Insumom Opt 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ms6711003 i oe 0.00 120.00 20.00- 100.00 0.06 540.00 S40 00- 100.00 2.200.00 POOTAOR 11.71 140.00 126.29- 91.64 13937 360.00 220.93- 63.09 900.00 PR1NSD 00100 3.9s 50.00 66.05- 92.10 99.00 100.00 104.00- 52.00 690.00 P1 samcB 122.6t 112.06 10.61 9.47 309.6s 466.00 130.3s- 30.66 1.446.00 LEAD BA11R - 0 6.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 IRN1tRs i NAT 0.60 0.00 0.00 0.00 9.00 300.00 00- 100.00 500.00 GPM" WEST 0.00 50.00 50.00- 100.00 46.00 so.09 2.00- 4.00 4so.00 SVPP6328 0.00 100.00 100.00- 100.00 11.70 450.00 616.30- 92.96 L.400.00 TREMIM 423.66 460.00 56.14- 11.74 1.710.79 1.920.00 209.23- 10.90 S.760.00 HISCs'LI.ARR009 52.96 75.00 22.02- 29.26 IS3.73 225.00 71.27. 31.66 650.00 MAL CORDIAL i 9.S0S.L9 9.026.00 522.61- 5.19 34.320.94 37.941.00 2.712.36- 9.61 120.387.00 TOTAL OPIRATIRO 66.77J.96 72.194.00 5.620.04- 7.S1 262.066.93 291.213.00 20.160.07. 7.16 63T.2S0 00 sARNINI.B lima) 5.691.06 654.00- 6.145.86 970.11 23.622.03 1.772.00 21.050.03 ve• 10.763.00 unreal gals (10 0.00 0.00 0.00 0.00 0.00 0.f 0.00 21.850.03 0.00 0.00 18.761.00BAIN[IIOC {1016) S.H1.66 654.00- 6.342.66 170.31 232672.01 772.00 RESIDENT COUNCIL - May 11, 2000 Members present - Pat Lambie, Ben Kelley, Art Hallberg, Ruth Claric, Thelma Paine, Ed Hansen, Jenny Huffman, Elaine Leonard, George. Miller, Jane Moore, Gail Norman, Ethel Larson, Mary Kay Gormley, Melody Burnham and Kathy Boesen. Box lunches were served. Melody called th- meeting to order. Melody thanked all the outgoing members and presented them with a volunteer bookmark. The minutes to all meeting are sent to all council members and are posted on the bulletin board for residents to read. The minutes from the last meeting were read and approved. The treasures report was read. Thelma Paine has been our treasure this year. The balance in the fund is $1,648.48. The By -Laws were passed out and read to the council. Ben Kelley will be our new Chairperson. Thelma Paine will be our new Co -chairperson. Elaine Leonard will be our new Treasurer. The Resident Council meeting will remain the same, the second Thursday of the month and the time will change to 1:30 p.m. A suggestion was made to purchase new Bingo equipment. Melody read a letter from the city pertaining to the Millennium Garden. A motion was made and passed to purchase; a brick from Plymouth Towne Square. A suggestion was made to have entertainment once a month and have the money come out of the Resident Fund. Ruth Clark will be our Special Music Entertainment Person. She will be allotted $250 for 3 months. Melody will ask the residents at the Resident Meeting about treats for Thursday morning coffee. Acoustics in the dining room were discussed. It was decided that if people quit talking everyone could hear. If a resident stops a council member with a suggestion, they should suggest they write them down and put it in the Suggestion Box. The front garden has been completed and looks wonderful. Tom is in the process of wallpapering a border in all the laundry rooms. The first floor ceiling has been repaired after the water damage. The council will continue to meet in the summer. Meeting adjourned. 4--:;0 0. 6 A Note from Melody: What a beautiful time of year in Minnesota. The lilacs by the porch have never been more beautiful. (I apologize to those of you who are allergic to them.) The gardens are planted and we have a beautiful mixture of vegetables and flowers. Down by the Julie Moss benches we have flowering bushes and if you are really observant, you will have noticed the hummingbirds that have been attracted to our big yard. Leah Jennings donated a hummingbird feeder which is hung in a tree by the parking lot. Thelma Paine and Leah Jennings have also planted some Impatiens by the PTS sign on Plymouth Blvd. Marion Goodacre, our garden chairperson has planted petunias in the front garden area and she also purchased the lovely hanging geraniums and Congratulations to Gail Norman and Vivian Smith who walked four miles on May 31. These two ladies participated in the 2000 Naticnal Seniors Health and Fitness Day in Bloomington. Way to go!! (I understand that they have certificates to prove it). We have some changes going on at Towne Square. This summer we will have some roof repair taking place. We don't have a date as of this printing, but it will be coming. You also will be seeing some siding repair work being done. In July we will have a new resident Anne Srsen in Apartment 222. Our resident, Constance Livermore will be moving out of her 3rd floor apartment and she will be moving into Apartment 128. As you can tell, there will be a little commotion around PTS this summer. I hope that you enjoyed all of the special activities we planned for Seniors Month. 1 know they kept Kathy and I hopping a little more than usual. We would love to hear if you have any different suggestions for next year. Please remember to let the office know if you will be gone for an extended length of time over the Bummer. Have a great happy, healthy and safe summer. VI HATCHER 1 Apt. 115 DELORES ISKIERKA 6 Apt. 218 GEORGE MILLER 7 Apt. 131 RUTH BENSON 11 Apt. 314 HELEN GARBERG 11 Apt. 225 THELMA HANNO 20 Apt. 230 ED HANSEN 30 Apt. 315 JERRY WEGENER 30 Apt. 317 Don't feel bad about growing older. Some people never get a chance. Count your garden by the flowers, never by the leaves that fall. Count your day by golden hours, don't remember clouds at all. Count your nights by stars, not shadows. Count your life by smiles, not tears. Count your age by friends, J not years. AL THA! Y Kathryn Lents has been our Sunshine Lady since the building opened. We low have appreciated her commitment to her volunteer job, but she now feels its time for a break. Ruth Clark has volunteered to become our new Sunshine Lady. The Sunshine Lady takes care of all the greeting cards that are sold at Thursday morning coffee. She also sends get well and sympathy cards to residents in the building. Thanks Kathryn for your dedication and thanks to Ruth for volunteering. HAPPY FATHER'S DAY June IS ®®® to all father's, ga:andfathers, brothers, uncles, Enjoy your special dayHH! J vEM—INE W WQME_1V APPAREL will be here with her summer line and sale items, on June 201h from 10-12:00. 1 t 6+' i 1 o - FROM COUNTRYSIDE CAFE will be Wednesday, June 21 St. Cost is $5.00. Tickets on sale June 14th, 15th, and 16th. Menu - Chicken salad with pasta and vegetables, Fresh fruit - Orange muffin - Brownie - Coffee 93 1Q DID YOU KNOW Those of you who have Red Emergency Medical Tubes in your IV refrigerators, please remember to change your prescription information in the tube if your meds have changed. That Time Magazine now comes in LARGE print. To order call (800) 282-0079. Please remember to respect the privacy of other residents by always knocking before entering others apartments. If you want to get off most national marketing lists, you can register with the Direct Marketing Association's Mail Preference Service, PO box 9008, Farmingdale, NY 11735-9008. If you want to stop mailing of credit card offers call 1 -888 -5 -OPT -OUT. That the city of Plymouth recycled: 3,521 tons of newspaper, 1,380 tons of glass, 431 tons of tin and aluminum cans, 397 tons of corrugated cardboard, 287 tons of plastic bottles and 1,297 tons of miscellaneous papers. KEEP UP THE GOOD WORK! ITS'S GREAT FOR OUR EARTH. Tuesday, August 19 will be out National Night Out Event. if you find someones keys in the mailbox. Leave them there - they will be back for them. That Thelma Paine and Leah Jennings planted impatiens by the Plymouth Towne Square sign on the comer of 37" and Plym. Blvd. That Ruth Clark, Dorris Whyte and Clarice Severson were our servers for the last Noon Lunch. Thanks so very much for your help! Good job! That there is a sign up sheet on the bulletin board to bring treats for Thursday morning coffee. You can either donate the treats or turn your receipt into the office and be reimbursed by the Resident Fund. That the Dial -A -Ride comes every Tuesday at 9:00 to take our residents to Rainbow and Target Shopping Area. Cost is a $1 each way. If your family member has rhubarb plants they are weeding out, let the office know. We would like to plant them on the property for you. IV 17th Annual National Hug Week June 5th - 9th Hugs Make the World gp Round" is the theme of the 2000 National Hug Week. It is held annually to increase awareness, that everyone has the need to be loved and cared for. We are going to have a building contest from June 4' - 8' to see who can hug the most residents, friends and family. Hug someone and write their name down on your Hug Tally Sheet. Repeat hugs the next day count too! Turn in your Hug Sheet to the office on Friday, June 9" in the morning and there will be a little prize for the most HUGS! be.ttke Woya, Co, Yo ' Ne lona111a4r HUGS Anonymous Suivnirred by Dorothy Engdahl, Maim, Olirst Coreview Monte, Minneapolis, MN It's wondrous what a hug can do. A hug can cheer you when you're blue. A hug can say, "1 love you so", Or "Gee, I hate to see you go." A hug is'Welcome back again" or Glad to see you, where've you been?" A hug can soothe a small child's pain And bring a rainbow after rain: A hug - there's Just no doubt about it, We scarcely could survive without it. A hug delights and warms and charms. It must be why God gave us arms.) Hugs are great for fathers and mothers, Sweat for sisters, swell for brothers. And chanrms are your favorite aunts Love them more than potted plants. Kittens crave (IMM. puppies love them, Heads of r. IWArc not abvAftm. A hug can bmck7ne lang sjrrier And make your troubles spMur.a merrier. So,. stretch your arms without delay And give or take a hug todayt 61 Hug. Tally Sheet Name: Total hugs: J Dear Resident: On behalf of the Plymouth City Council, I am pleased to be writing to you to share our enthusiasm about an exciting new project — the Millennium Garden. We are wholeheartedly committed to this project. We see it as an exciting opportunity to bring our community together to create both a beautiful garden and a legacy from our generation to future generations. As people learn more about it, we know our enthusiasm will take root and spread. The Millennium Garden, now in the planning stage, will be next to the Plymouth Creek Center, our new activity center. When it is completed, the garden will be a source of great community pride as well as a wonderful place to spend time. The enclosed brochure will give you more information about the garden and how you can be involved in its creation. I, To move the Millennium Garden off the drawing board and make h , reality, we need your help. We need you to make a gift to the garden. You can contribute to the b. several different ways, and your donation is tax deductible. You can: Buy a brick to be engraved with an inscription of your choosing. Bricks will be incorporated into the brick walkway at the garden. r Make a monetary contribution and have your name included on a plaque at the garden; or Underwrite a larger item for the garden such as a fountain or gazebo. We know you will want to be part of this project. It is a wonderful way for you, as an individual, to truly make a lasting impression in our community. By buying a brick or making a monetary contribution, you can have your family's name included in the garden or memorialize a loved one. Please join us in this important community endeavor. This is a golden opportunity to let others know you are proud to call Plymouth home and to be pan of our community's success. Help make the Millennium Garden a reality. The Millennium Garden is the kind of project that asks us to work together. If each of us gives a little, we can create something grand to be enjoyed by all. Please send in your generous gift today. Sincerely, le Joy Tierney Mayor .J City of Plymouth RESIDENT MEETING Max 25, 2000 Ben Kelly opened the meeting with the Pledge of Allegiance Minutes were read and approved. Melod, '.itroduced the new council members. Melody went over the Resident Fund. The balance is $1,638.10. 1j MANAGEMENT The new Plymouth Creek Center will open in June. The Resident Council voted to take $250 out of the fund for special music, starting in September. Ruth Clark has volunteered to chair this committee. Treats for Thursday morning coffee was discussed. There will be a sign up on the bulletin board for volunteers to bring treats. They will be reimbursed from the Resident Fund if they bring their receipt to the office. Ticket sales for any event will be on Wednesday, Thursday and Fridays. The benches by the wooded area were given in memory of Julie Moss. Feel free to sit and enjoy them. The last day to tum in the Satisfaction Survey is Friday, May 26°i. The drawing for Cub certificates will be next Tuesday. The Humming Bird feeder out front was donated by Leah Jennings. The Resident Council has voted to donate a brick to the Plymouth Millennium garden with PTS printed on it. A Bake Sale and Jewelry Sale was mentioned for the fall. The Craft Sale will be every years. COMMITTEES Pancake Breakfast - Dorris Whyte and Leah Jennings co-chainnen. It is going great. Get -Together - will not be meeting during the Summer. We will have a sign-up sheet posted for the fall. Garden - Marian Goodacre is chairman. All gardens but one are in. OLD BUSINESS There was a request that we take another look at the lighting on the West side in the of the building. An extra outlet in the Activities Room will not be possible to install. NEW BUSINESS Joyce McCaughey and Marguerite Schiebe will be our new Historians. Ben suggested we have a Parliamentarian. No one volunteered. Additional exercise equipment for the Activities Room was discussed. The residents fel we have enough. Birthdays were read, meeting was adjourned and cake was served. FLAG DAY TRIVIA June 14, 2000 The flag was authorized by Congress on June 14, 1777. The U.S. flag is the thins oldest•of the National Standards of the world and older than the Union Jack of Rritain or the Tricolor of France. The flag was first flown from Ft. Stanwix, on the site of the present city of Rome, NY, on August 3,1777. it It was first decreed that there should be a star and stripe for each state, making 13 of both for the states at the time. k The colors of the flag represent: red for valor, zeal and fervency; white for hope, purity, cleanliness of life, and rectitude of conduct; blue, the color of heaven, for reverence to God, loyalty, sincerity, justice and truth. The star symbolizes dominim and sovereignty as well as lofty aspirations. The constellation of stars within the union, one star for each state, is emblematic of our Federal Constitution, which reserves to the States their individual sovereignty except to rights delegated by them to the Federal Government. The symbolism of the flag was thus interpreted by Washington: "We take the stars from heaven, the red from our mother country, separating it by white stripes, thus showing that we have separated from her, and the white stripes shad go down to posterity representing Liberty. In 1791, Vermont, and in 1792, Kentucky were admitted to the Union, and the number of stars and stripes was raised to 15. As other states came into the Union, it became evident that there would be too many stripes. So in 1818, Congress decreed that the number of stripes be reduced and restricted to 13 original states while a star should be added for each succeeding state. The law is still the current law. The name "Old Glory" was given to the flag August 10, 1831 by Captain William Driver of the brig, Charles Doggett. The U.S. flag is unique in the deep and noble significance of its message to the entire world, a message of national independence, individual liberty, idealism and patriotism. It is not a flag of a reigning family or royal house, but of 205 million free people welded into a Nation, one and inseparable, united not only by community of interest, but by a vital unity of sentiment and purpose. The flag first rose over 13 states along the Atlantic seaboard, with a population of some three million people. Today, it flies over 50 states, extending across the continent and over great islands of the two oceans, and 205 million owe it allegiance. O % N Qm n2 Ag ul 2 IJ I 7 2 § 9IL96 @®§ a u_« a E§ as X96 C616 z m 2 O k k Z - kk cr _ 2) 96 000 C& E g 8FLA g r. Z B ' X96 In29616_ q.' 2 B-2 ® r4 SS) S S cm § 2 I 9 96 wI I I 08 da d 19 s! CO. Ba MEMO CITY OF PLYMOUTH 3409 PLYMOUTH BOULEVARD, PLYMOUTH, AIN 55447 DATE: June 7, 20000 Housing and Redevelopment Authority Meeting of June 15, 2000 TO: Anne Executive Director FROM: Edward Goldsmith, HRA Supervisor qV SUBJECT: Extension of Management Agreement with Walker Management Under the terms of the Management Agreement between the HRA and Walker Management, Inc. the Agreement is scheduled to be automatically extended for one year from December 31, 2000, unless either party provides notice by July 3, 2000 of its intention to terminate the agreement at the end of its current term. According to the City Attorney, the HRA could proceed with any of the following actions relative to the Management Agreement: Allow the Agreement to automatically renew for another year under the same terms. Re -negotiate the Agreement at any time, but notice must be given by July 3rd in order to preserve the right to terminate the Agreement if re -negotiation is not successful. Give notice to terminate the Agreement at the end of its term by July 3rd and solicit for new proposals. Four years ago we underwok an extensive comparison of the services provided and costs under the HRA's a, contract with Walker. From this comparison we concluded that the services provided by Walker Management were among the most comprehensive available and Walker's costs were among the lowest surveyed. I am not aware of any changes in either the cost or level of Walker services or services available from other housing management providers that would warrant a new study. Walker continues to provide a high level of quality professional management services at reasonable cost. By contracting for management of Towne Square, HRA executive staff is able to pay greater attention to other issues and HRA activities. During last year's discussion of the renewal of the Management Agreement, the Hoard directed staff to prepare to solicit proposals for a new management agreement for Plymouth Towne Square beginning January 1, 2001. 1 had iC• loded this in our 2000 work plan, with the intention of accomplishing this activity this summer or fall at the latest. However, recent unanticipated activity in at least six significant development sites that could include affordable housing, including Rottlund Homes' proposed 1,000 unit The Reserve development, has forced me to reconsider the HRA's work plan for this year. As a result of the additional potential affordable housing development that will require considerable staff attention over the next 6 months, I have concluded that we do not have sufficient capacity to consider new management proposals for PTS this year. This takes into consideration the hiring of the new HRA Specialist position in July that will be utilized to provide some of the additional staff support that will be needed to respond to the new housing proposals. In addition, Walker Management has indicated that they will not be requesting any changes to the Management Agreement for 2001. Given these circumstances, it would be in the best interest of the HRA to postpone until 2001 the solicitation of new proposals for the management of Plymouth Towne Square. i recommend that the Board authorize the Chair and Executive Director to execute an amendment to the Property Management Agreement dated March 1, 1994 between the HRA and Walker Management, Inc. extending the Agreement for an additional year through December 31, 2001. b. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: June 7, 2000 fo Housing and Redevelopment Authority Meeting of June 15, 2000 TO: Anne Hurlbu , Executive Director FROM: Edward Goldsmith, HRA Supervisor l SUBJECT: Possible Acquisition of Single Family Lot The City's Housing Inspector has be,:n working with the owner of a small 5,616 square foot residential parcel at 2344 Ives Lane to have the condemned home on the property demolished by the City: The property owner's representative ha.- indicated an interest in considering an offer from the HRA to purchase the property. The assessor's value of the property consists of $28,000 for the land and $100 for the building that would be demolished. The City's Planning staff have reviewed the development potential of the parcel and have determined that a new home could be built on the cleared lot, if a number of zoning variances were approve:. by the City. Planning staff has also indicated that it could support the City's approval of the necessary variances, subject to review of a specific development proposal for the site. The HRA should consider acquiring this property for development by itself or some other developer such as the Plymouth Housing Alliance, West Hennepin Community Builders, or Habitat for Humanity. Acquisition of this parcel would require an appraisal of the property, determination of legal actions necessary to clear title, and execution of a purchase agreement with the owner. Since the owner of record of the property is deceased and the owner's sole heir is in a nursing home, it may be necessary for the HRA to undertake additional legal work to clear the title to the property. Costs -related to acquisition of the property can be expended from the HRA's CDBG Affordable Housing Development Account. I recounnend that the HRA Board authorize the Executive Director to initiate acquisition activities for the West 1R of Lot 8, Block 2, Elmhurst Addition, subject to Board approval of the purchase price. Attachment: Site Location Map OeL . MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: J e 15, 2000 for Housing and Redevelopment Authority Meeting of June 15, 2000 TO: 0 Hurlburt, Executive Director 7 FROM: Edward Goldsmith, HRA Supervisor I SUBJECT: Possible Acquisition of Second Single Family Lot - WALK-ON REPORT The CiWs Building Official has been talking with the owner of a 21,335 square foot residential parcel at 309 Harbor Lane regarding condemnation of the un -occupied home and one accessory building on the property. The property owner has indicated a willingness to consider an offer from the HRA to purchase the property. The assessor's year 2000 value of the property consists of $38,000 for the land and $12,000 for the home and accessory building that would be demolished, and a large free-standing garage at the rear of the lot that could be retained. The site is zoned for a single family d%tache9 home. An Administrative Permit would be required from the City because of the narrow width of the lot (83.8'x 255'). The HRA should consider acquiring this property for development by itself or some other developer such as the Plymouth Housing Alliance, West Hennepin Community Builders, or Habitat for Humanity. Acquisition of this parcel would require an appraisal of the property determination of any legal actions necessary to clear title, and execution of a purchase agreemer. with the owner. Costs related to acquisition of the property can be expended from the i;PA .. CDBG Affordable Housing Development Account or the HRA General Fund's Affordable Housing Account. 1 recommend that the HRA Board authorize the Executive Director to initiate@cquisftion activities for Lot 17, Block 2, Glen Grove Acres Addition, subject to Bo=rd approval of the purchase price. Attachment: Site Location Map bde^I YY,fo1YyC01/sp J111f1}UOOlfl t