HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 07-21-1997PLYMOUTH HRA
STAFF REPORTS
JULY, 1997
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I. Call to Order
2. Approval of June 19, 1997 Minutes
3. Plymouth Towne Square Monhly Housing Reports
4. Approval of Application to Minnesota Housing Finance Agency (MCA) for CommunityRehabilitationFunds
S. City Application for Livable Communities Denwnstration Account Oraat for the Village At
Basset Crede Proposal
6. Resolution Approving 1998 and Revised 1997 HRA Budgets
7. T.RAII.S. Monthly Report
8. Other Business
9. Adjourmnent
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14 AKINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
June 19, 1997
A meeting of the Plymouth Housing and Redevelopment Authority was caL'ed to order by Via
Chair John Edson on June 19,1997, at 7:20 pm.
PRESENT: Chair David Crain (arrived at 7:30 p.m.), Commissioners Brian Helmken and John
Edson.
ABSENT: Commimioners Pat Pelatring and Brad Brown.
STAFF PRESENT: HRA Supervisor Ed Goldsmith. Housing Technician Melissa Comicelli,
HRA Sr. Clerh/1'ypist Barb Peterson.
CM ERS PRESENT: PTS Housing Manager Melody Burnham of Walker Monagement,
Family Self Sufficiency Program Coordinator Tracy Olson of Employment Action Center.
APPROVAL OF MINUTES
Motion by Chair David Crain, sanded by Commissioner Edson to recommend. approval of the
May 15, 1997 minutes.
Vote. 3 Ayes. MOTION carried unanimously.
PLYMOUTH TOWNE SQUAREMONTHLY HOUSING REPORT
Melody Burnham presented a report of Plymouth Towne Square for the month of May. They are
100% occupied. May was a very busy month with various activities for Senior Month. Lifetime
Fitness gave a pion about their facility to the residents at PTS and Melody said they are
coming lack again. Melody is hopdW that they will present a program for the seniors at a
reduced rate. The residents are p"c"y interested in water aquatics. Traffic is.still a problem
and Melody will be talking directly with the City's Engineering DVL Trac lights will be
located at 3&, not 37° and that may pose a.problem for the residents.
here will be a meeting with Greg Opegard of Walker, Inspect, Inc.. and Fraena. Inc. on
Monday, June 23, regarding the roof situation.
Occupancy - The waiting list has been redone. There are now 237 people on the list. 93 are very
low subsidies, 112 low dt 32 over the income level. 27 people in the building now qualify for a
very low income subsidy but are on low income subsidies.
April monthly financials are under budget on everything except plant services which includes the
roof work.. Work is beginning on the budget for 1998.
swd
I= 19.1997
Page 16
Commissioner Edson asked about the reduction in investment income. Income bad been based
upon a fund balance from the excess operating deficit subsidy that was later tcaosfiered into the
project's construction account. This matter will be investigated and reported back to the Boned.
HRA Supervisor Goldsmith distributed an excerpt from the City's audit report. The excerpt
notes that operating losses at PTS are attributable to depreciation and mon expense and
suggests that the HRA either reduce expenses or increase revenues to aliminate the losses. HRA
Supervisor Goldsmith commented that increasing revenues would require a rent increase that
would increase the subsidy provided from the HRA property tax levy. He suggested that the
depreciation schedule be extended to reduce the depreciation expense. Commissioner Edson
stated he was surprised to beer that the depreciation was on a 30 year schedule, rather than a 40
year schedule and he would rather we the appreciation adjusted, than rents increased. HRA
Supervisor Goldsmith indicated that he would be making that recommendation to the City's
Finance Department in response to the audit finding.
AUTHORIZATION TO AMEND PLYMOUTH TOWNE SQUARE MANAGEMENT
AGREEMENT WITH WALIINR MANAGEMENT, INC.
Walker staff has indicated that they will agree to an amendment to their Agreement as specified
by the Board at the May 15, 1997 meeting.
Motion by Commissioner Edson to authorize the Chair and Executive Director to execute an
amendment to Section 9.01(b) of the Management. Agreement between dee HRA and Walker
Management, dated March 1, 1994, in order to extend until September 3,1997, the HRA's
option to terminate the agreement at the end of the current term. Commissioner Hoboken
wended the motion.
Vote. 3 Ayes. MOTION carried.
TRAILS FAMILY SELF-SUFFICIENCY PROGRAM
Housing Technician Melissa Camiceili spoke about the TRAILS program and its favorable
results. The proposed budget amount is $52,677. The HRA portion will be $21,071. With
6,000 in CDBO funds already allocated and 5750 in private contributions the HRA is being
asked to allocate an additional $14,321. Commissioner Edson asked for a report summarizing
the operating reserve money which is used to support this program. HRA Supervisor Goldsmith
reported that the Section 8 Operating Reserve balance is expected to be at approximately
5110,000 as of June 301. This is spproximately the same as at the end of 1995. There is a
concern that the reserve balance will decrease over the nett year. Staff will commuc efforts to
find other funding sources to avoid depleting the reserve accoum.
Melissa introduced Tracy Olson, TRAILS Program Coordinator, who gave a brief status report
on the program. The program is currently serving 70 participants. The main goal is to help
clients to become self-sufficient by becoming employed or improving their current employment.
Commissioncr Edson asked how much time a spent with each family. PnW= Coordinator
Olson said that once a month contact is mandatory. Sometimes she meets with them 3 times
each month. This support network is vital in the success of the program. Commissioner
16
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IM 19, 1997
pop 17
P4-11 Hoboken feels that it has been a good two yea::. for ebe program and likes the goals of the
POP= -
The fust mass mailing has been done to solicit funds. We have an Intem in the HRA Dept. who
is working on grant funding.
Motion by Commissioner Hoboken, seconded by Chair Crain to adopt HRA Resolution 97.06
approving the budget and use of the Section S operating reserve in an amount not to exceed
S14,321 for the T.R. A.1. L. S. Family Self -Sufficiency Program for the 1997-98 program year
and authorizing extension of the agreement for operation of the program.
Vote. 3 Ayes. MOTION carried unanimously.
SHENANDOAH TOWNHOMES HOUSING IMPROVEMENT AREA PROPOSAL
HRA Supervisor Ed Goldsmith provided an update on the status of the proposal for City
assistance for the Shenandoah Townhomes imgovemems. Ali options regarding funding are
being looked at equally. July 29 is the date at by the Council to discuss financing options for
the Shenandoah project. A home loan bank grant to support lower income residents cost of
renovation may be possible. A bond sale may also be a possibility. Supervisor Goldsmith will be
Mending a meeting next week with Anchor Bank.
Commissioner Crain asked if the Council is going to address this as an on going policy in the
context of this first situation. Supervisor Goldsmith replied that it will proceed in that manner.
Village At Based! Creels, Rottluod Homes Proposal
Supervisor Goldsmith game flee Board a short up -date of this proposal.. Discussion followed
regarding the location of six public housing units which would be developed by CommonBond
as part of the development.
Meeting adjourned at 9:15.
j
17
IA'
CITY OF PLYMOLTM
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: July 13,1997 for Housing & Redevelopment Authority Mating of
July 21,1997
TO: Anne W. Hurlburt, Executive Dirocta
FROM: Milt D—de, Housing Specialist through Ed Goldsmith, HRAW
Supervisor
SUBJECT: Applications to Mumeaota Housing Finance Agency "WA) for
Community Rehabilitation Funds
During the past month staff members have been working with several groups and
individuals on two applications for MHFA Community Rehabilitation Funds that had to
1 be submitted before the July 166 application deadline. Although staff did not have the
opportunity to bring time applications to the Board before the deadline, we submitted
them subject to subsequent Band review and approval.
The fust application would provide assistance for the purchase of two vacant lots.
Partners in the first application with the HRA are West Hennepin Community Builders,
Plymouth Housing Alliance, Interfaith Outreach and Community Partners, Community
Action for Suburban Hennepin and Miles Horses. The request is for $35,310 for two
vacant lots. Both houses would be built to be handicapped accessible and sold to
handicapped individuals or families with handicapped members. Construction would
start either late this fall or early soring of 1999.
The Housing Alliance intends to use the $25,000 approved by the HRA on March 20,
1997, towards the purchase of the first lot, subject to Board approval. The Plymouth
Housing Alliance does have a "lot bold" on a vacant parcel at the southwest coma of
576 Avenue North and Yucca Lane North. Community Builders intends to use the
22,000 in Plymouth CDBG funds approved for them for the purchase of the second lot.
This lot 2- located on Xeniumu Lane North south of W Avenue North.
The second application is for the demolition and replacement of a single family lame on
a lot on the west side of Medicine Labe. Partners in this application are the HRA and the
current homeowners. The homeowners initially applied for a housing rehabilitation loan,
1J
however, program guidelias prohibit use of fumds for the cion of a new house.
The request is for 525,200 in gap financing to demolish the existing home and rebuild on
the site. The homeowners would provide considerable sweat equity in the project. Total
twat to demolish the old house and build a new house is estimated at $107,000 for a 1500
square foot dwelling. Staff is recommending that the family be offered a $10,000
deferred loan (30 years) to assist in the project. These funds would come from the
HRA's affordable housing account, subject to approval of the NWA funding and
subsequent approval by the HRA Board. This is being included in the application in
order to leverage the hWA funding. The existing house was built in 1925 on a 50 foot
wide lot and is structurally unsound. The homeowners, who have lived at this location
for nine years, currently have an income under 80% of median income. While they have
no children, they do intend on starting a family soon. If fcmding is approved, demolition
and construction are anticipated for fill, 1997.
I recommend that the HRA Board approve the submittal of two applications to the
Minnewta Housing Flaanee Agency (MHFA) for finding under MHFA's
Community RebabMtlon Fund program. Out application Is for $35,310 Sr the
partial funding of the purchase of two single he* lots and the second application
Is for 525,200 to assist: In reducing costs associated with the demolition and
construction of a single family bone hr a tamer income bnib+, as outlined above.
Attachment:
Map showing Locations of properties
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MEMO
y.
CrrY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTK AW '55447
DATE: July 13, 1997 for Housing and Redevelopment Authority Meeting of July 21,1997
TO: Anne Huriburt, Executive Director
FROM: Edward Goldsmith, HRA Supervisor
SUBJECT: Application for Metropolitan Livable Communities Demonstration Account Grant
for the Proposed Village at Bassett Creek Development
At the City Council meeting on February 19,1997, the Council gave preliminary approval for the
use of up to S3.1 million in tax increment financing assistance for the development of the 23.2
acre property located at the northwest quadrant of Nighway 35 and Revere Lame that has been
proposed for development by The Rottlund Company. This assistance is necessary because of
soil correction costs at the site and in order to include affordL%le housing as part of the
development. Without such assistance the proposed development could not occur.
1 Since the Council's preliminary approval, The Rottlund Company has concluded a purchase
J agreement to acquire the site for $963,000, a reduction of $335,000 from the owner's previous
asking price, that was anticipated in the Council's approval; and developed a detailed site plan
for the residential portion of the development. The development is , I,zttned to include 178 for`
s -le towahomes, 46 units of federally subsidized Section 202 senior rental housing, 6 units of
Metropolitan Housing Opportunities Program (MHDP) federally subsidized public housing
rental units for low income families, and an officelcomrnercial area imniediately adjacent to
Highway 33.
The Section 202 senior housing and the MHOP family housing would be developed and owned
by the non-profit housing developer CommonBond Communities (formerly Westrainster
Corporation). The Rottlund Company would develop 68 "homeownership" townhomes that
would sell for $110,000 — which is under the Metropolitan Council's current threshold of
120,000 for "affordable" housing; and 110 modest cost o..arket rate "homeownership»
towmhomes at $130,000 to $140,000. With 38% of the homeownership units at "affordable"
prices and 100% of the rental units "affordable", this proposal exceeds the City's adopted
housing goals of 21% and 35% respectively. The proposal also meets the density and life -cycle
housing goals adopted by the City.
At the time that the Council gave preliminary approval to the use of tax incrennertt financing,
staff proposed that we would attempt to obtain additional financial assistance from other sources,
including Livable Communities funds from the Metropolitan Council. Staff has been working
with the developer to prepare an application from the City to the Metropolitan Council for
Livable Communities Demonstration Account funding. The Application must be submitted to
the Metropolitan Council by August 8, 1997. 71:e proposals to be funded aro to be announced in
December, 1997. 0004
The Demonstration Account provides funding for "projects that demonstrate creative and
innovative models of compact, efficient development by linking land uses and systems --mixed-
use and mixed -ice housing, transit, employment, commercial, communitypity institutions, public
spaces " The City Co•-mcil, at its July 231° meeting will be acting upon a recommended= to
authorize the City Manager to submit an application for Demonstration Account funding to
support and expand those aspects of the proposed development that meet the Demonstration
Account funding criteria Staff have prepared a summary of the application proposal that is
attached to this report.
If awarded to the City. Demonstration Account funds would supplement the City's proposed tax
increment assistance. To the extent that the Demonstration Account funds would be used to
offset other project costs it would reduce the amount of the City's assistance. It is anticipated
that Demonstration Account funding could provide from $200,000 to $500.000 in assistance.
Recommendation: That the Plymouth HRA recommend to the Plymouth City Cowell that
the Council take action to apply hr Livabk Communities (Demonstration Aeeourt funding
for the proposed Village at Bassett Creek development.
Livable Communities Demonstration Account
a ojthe•Metropolitan Livable Communities Fund
BUILDING MODELS FOR LIFECYCLE COMMUNITIES"
PROJECT SUMMARY FORM (1997)
L Project Natne: The Village at Bassett Creek
II. Project Location (see attached location and site map)
The site is located at Revere Lane North, north of Higbway SS, east of South Shore:
Drive, and south of 10 Avenue North in Plymouth, Minnesota.
III.Project Description
Designed to accentuate the functional relationships between various land uses
within a small pographic area, the Village at Bassett Creek integrates affordable,
modersteVriced, and lifarycle housing with commercial and retail development,
public open space and environmental amenities, employment opportunities, and
transportation links. 'ibis efficient, compact and mixed-use project marks a
departure from moat suburban d%velopment patterns and techniques. The
innovative partnership among a for-profit developer, a non-profit develgxr, the
City of Plymouth, and the federal government provides a new model for
development that is consistent with the principles of the Livable Communities Act.
The Project Proposal includes:
186 attached ownership townhonm ranging in price from $110,000 to !140,000
developed by Rotdund Company, a for-profit developer);
46 units of low-income rental senior housing (CommonBond Communities, a
non-profit developer);
1 office/commercial building (Rordund Coz;:ipany).
Other project characteristics:
In -fill development;
Higher density housing;-
Near ousingsNearsupermarket, numerous retail shops, mobile home park, existing
residential community, three mid -rise office buildings, day care facility, wetlands
and creek;
Environmental festurea (wetlands, Bassett Creek) will be preserved and will
enhance the livability of the project by providing public open space.
The project links affordable housing to employment -opportunities:
Park and Ride" transit site to be relocated to 04ii :ant shopping center,
Providing access to downtown Minneapolis jdsg
Located along main artery (Highway SS), and aqrt Iighwar,.ifj and I494;
Only minutes from several large local employers.
The project is a unique collaboration among the following:
City: Tax Increment Financing to correct soil problem, enabling the
utilization of otherwise marginal developable land,
For-profit and non1wofit developers: working together to develop K&cycle
housing;
Federal government: HUD Section 202 funds committed to senior housing
project.
IV. Special Features
i. Mixed use develoomem. Integrates housing with commercial and retail,
environmental amenities, employment opportunities, and transportation Enka.
2. Links affordable housine to employment opportunities. Links to local and
downtown employment. Located near °Park and Ride• and large local
employers.
3. Innovative wrtnershias. Partnership betwe: a federal government, local
government, private for-profit developer, and non-profit developer.
4. Longterm affordability. Utilizes a merbaniam to assure long term affordability
for owneroocupied housing.
S. Utilization of marginally devekyable land. The City is financing the soil
correction costs to allow for development on the site.
V. stow of Proposal
Planned Unit Development rezoning and preliminary plat under City review.
Preliminary approval for Tax Increment Financing assistance.
Secured Section 202 funds for se, dor housing.
A proposal for Hollman/MHDP units is being prepared for the site.
VI.Contect Person
Name: Ed Goldsmith, HRA Supervisor
Address: The City of Plymouth
3400 Plymouth Boulevard
Plymouth MN 55447.1482
Phone: 509.5412 Fax: 509.5407
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DATE: July 17,1997 fa. Housing and Redevelopment Authority Meeting of July 21, 1997
TO: ' Anne Hurlburt, Executive Director
FROM: Edward Goldsmith, HRA Supervisor 0
SUBJECT: Resolution Adopting Revised 1997 and Original 1998 HRA Program Budgets
City staff is currently processing the City of Plymouth's proposed budget for 1998 and as necessary
proposing budget revisions for 1997. Budget proposals are scheduled to be submitted to the City
Council by August 6, 1997. The Council will adopt the City's preliminary tax levies, including the
HRA levy, for 1998 by September 3, 1997. The staffs budget drafts for the HRA's three funds are
attached for review and approval by the HRA Board of Commissioners. The revised budgets for
1997 are noted as the 1997 Estimate on the attached spreadsheets. A narrative summary of each of
the budget proposals follow • along with tabular and graphical summaries.
Farad 220, Community Development Block Gnat (CDBG)
The transition to a fiscal and program year start dale of July V has gone smoothly. We were able to
deal effectively with all of the issues that erose. CDBG funding for 1997 has deceased $1,000 to
322,000. A similar level of funding is anticipated for 1998.
Fu ding of $9,871 from the HRA Tax Levy fund has been included in this budget to cover City
administrative allocations for orrice supplies, photocopying, rental of City equipment, City Center
costs and Data Processing costs that are attributable to the administration of the CDBG programs, but
would not be reimbursed from the federal finding. All other costs are covered with revenue firom the
federal grant.
In the 1998 budget, general administrative costs are budgeted at $64,000, with an additional $33,000
to be expendod on direct administration of CDBG program activities in accordance with the detailed
budget approved by the HRA and the City Council earlier this year, as part of the DeparLuent of
Housing and Urban Development CDBO application process. Specific aMmuditutes are made in
accordance with these detailed budgets.
Most administrative line items in die budget have been, limited to increases of 3% or less. Exception
to this include increases for Rearrd Retention (Acc't. 7020) from 5200 to $400, based upon actual
costs experienced in 1997 and the City's Data Processing Allocation (Ace't. 8302) from $2,519 to
6,008, attributable to significant upgrading in die City's computer system and services.
Fund 25% Secdoo 8 Housing Assistance Program Budget
J This budget includes expenditures for the tenant rental assistneux, personnel and related costs for
administering this program. A combination of changes in HUD regulations and a tightening of the
rental market in Plymouth has made it more dilBcult for Section 8 clients to find and retain program
eligible apartments in Plymouth. As a result we are anticipating a slight reduction in the number of
Section 8 clients do Plymouth for 1998. In addition, reductions in federal appropriations for the
Section 8 Program have resulted in a 8.5% reduction in Administrative Fees that are paid by HUD to
the HRA for administration of the Program. We anticipate that the free will be adequate to cover the
administrative costs for the program for 1997, but without a budget surplus as we have an in
previous years.
Because of increased costs for 1998, without an increase in HUD paid administrative fees, I anticipate
a 1998 deficit of approximately $14,794. This deficit would be covered from the Section 8 Reserve
fund. At the end of 1998, the Reserve would be at WwWmately $101,000. During 1998 and the
remainder of 1997, we will need to concentrate on working with owners and managers of rental
housing within the City to increase the availability of housing that can be leased by Section 8 clients.
BY increasing the availability of such hour ng, the number of Section 8 clients living in Plymouth
would increase and provide more administrative funding from HUD. We will also need to find new
funding sources for the T.R.A.I.L.S. program.
A well qualified staff has successfully completed the HRA's assumption of responsibility for the
approximately 30 Metro HRA Section 8 Vouchers and Metro MRS absorption of 12 Plymouth
Section 8 certificates that had ported out of Plymouth. In addition to the units that the latter action
made available for Plymouth clients, the HRA also received additional administrative fees of
approximately $20,000 per year as a result of these actions. This is especially important given the
reduction of the per unit administrative fees paid by HUD. This is reflected in the 1997 budget byincreasedexpendituresforSection8Vouchers (Ac c% 7743) and decreased expenditures for Section 8
Port -Out Certificates (Aceta. 7741 6t 7742). The increased expenditures are offset with
corresponding ureases in revenue.
For the 1998 budget, overtime was increased from $100 to $200, but this was offset with a reduction
Of Temporary Salaries from $400 to $0. Most administrative line items have been limited to
increases of 3% or less. Exceptions to this include the following; Office Supplies (Ace't. 6101) has
been traceried from $570 to $750, Postage (Acc-t. 7101) bas been caressed from $1,500 to $2,500,
and Printing and Publishing (Ace't. 7201) has been increased Som $650 to $00o in anticipation of
opening the Section 8 waiting list in 1998, which hasn't. occmred since 1993. Record Retention
Ace's. 7020) has been increased from $400 to $800 and Mileage (Ace't. 7601) has been increased
from $0 to $40 to reflect actual costs during 1997. The budget eludes continued funding for theFamilySelf -Sufficiency (FSS) T.R.A.I.L.S. program (Acc't. 7728) of $7,437 for 1997 and $7,160 for
the first six months of 1998 as approved by the HRA on June 196. A significant impact on the 1998
Section 8 budget is the increase in the City's Data Processing Allocation (Acc% 8302) from $3,664to $15,020. The budget as drafted assumes that we will not receive any additional Section 8
certificates or vouchers in 1998.
Fund 251, HRA General (Levy) Fend
The HRA General Fund is the only oma of the MWs three funds that is exclusively funded with local
Property tax revenues. The City is permitted to levy up to .0144 pawn of the city's tax capacity forHRAoperationsandactivities. For 1996, the maximum amort that could have been levied for
operations and activities was approximately $446,442, with $350,022 (78°x6) actually being levied. The Projected 1997 levy of $384,727 is 78% of the estimated maximum tax levy of $491,000.
Calculation of the maximum allowed 1998 levy is not yet available due to the changes in properly tax
classifications reacAy passed by the legislature. The proposed 1998 levy of $398,676 is a modest
3.6% increase over dee 1997levy. This increase is less then the 3.7% urease in Property values due
to now construction in the City or the 6.1% increase due to appreciation during 1997.
The largest single expenditure in the budget a the $270,000 for rent subsidies at Plymouth Towne
Square. -Me budgeted amount for the subsidy is unchanged fi+om.the 1997 level.
Most administrative line items have been limited to increases of 3% or less. Exceptions to this
include the addition of Audit costs (Acc't. 7009) at $460 to cover the HRA General Fund's portion
of the City audit; Employee Training (Ace't. 7701) from $500 to $2,600 to pay for one employee to
attend a 4 week Economic Development Finance Professional Certification Program taught by the
National Development Uouncil under the sponsorship of the Minnesota Department of Trade and
Economic Development (DYED); CAnfaences and Seminars from $1,030 to $2,000 to add
sttendam. at 1 notional housing conferenee; and the City's Data Processing Allocation (Acc't. 8302)
from $1,702 to $15,020 to provide additional and significantly upgraded equipment and services.
Increases in than items are partially offset by the lack of any increase in the Towne Square subsidy
for 1998.
The General Fund Budget also provides for incidental expenses for HRA activities that are not
covered by either of the other federally funded HRA budgets. As in 1996, the budget for 1997 also
contains $12,000 in contractual services for "special studies". This amount is proposed to be
available for special studies or projects that the HRAMay wish to undertake during the year. U h
activities could be related to potential opportunities for housing or commercial ndevelopwnt
other services related to low and moderate income housing. As indicated in the previous diacusuar
of the CDBG Fund budget. tax levy foods would provide $9,871 in the 1998 budget for City
administrative cost allocations that would rot be reimbursed with federal fumds. These costs are
budgeted in the CDBG Program fund and reimbursed to the City with HRA tax levy funds.
Executive staff have discussed the possibility of creating a new position for the HRA to increase staff
capacity to continue to address an increasing workload of housing issues and activities for the City
and in order to open up more initiatives for the HRA. While this has been viewed as a worthwhile
course of action, the increasing pressures upon the City to keep property taxes from rising, since the
state's adoption of the property tax reform legislation, will prevent the City from considering such an
addition to staff for 1998. However, we may be able to utilise some of the 1997 surplus before the
end of the year for a short term supplement to existing stats. We will also be looking for
opportunities during the coming year where we may be able to utilize short tens professional services
contracts to supplement existing staff.
I am currently projecting a revenue surplus of approximately $30,000 for 1997. This will create an
available fimd balance of approximately $412,000 as of -January 1, 1998. Approximately $260,000 of
this fiord balani is necessary in order to provide cash flow during the year until property tax
revenues are received from the County in July and December.
I recommend that the HRA Board adopt the attached resolution approving the revised 1997
budgets and the 1998 budgets and recommending approval by the City Council of the CDBG
budget and adoption of a 1997 HRA property tax IM sufficient to produce revenues as
required by the HRA General (Levy) Fund and CDBG Program budgets.
Attachments:
1. Budget Summaries
J 2. Drag HRA Resolution
3. Proposed HRA Budgets
r...WAft.M
Proposed IM HRA Piopm Budab
Proposed 1988 HRA Progreln Budp9b
coo
sections1716 •
63%
owned
20%
220 250 261
Proposed
CDBG Section 8 General Tom pow
Pweond SsnAoes. Sdsdn 87,284 45AN 75,020 =177,752 9.32%
Peramol Swdoa, Beneft 13,188 11,780 14.110 839,058 2.05%
miderws wld BwPbe 2.025 070 2.037 68,532 OAS%
ContrsadulServbee 269,894 1,128,654 291AN 81,879,808 88.12%
Ceplml ouby 0 1,200 0 81,200 0.08%
oyer 8o 0 0 90 0.00%
Tom 9332.171 1.191AS2 9382.527 81.908A50 100.
Pam of Tom Budget 17% 62% 20% 100%
Proposed 1988 HRA Progreln Budp9b
coo
sections1716 •
63%
owned
20%
HRA Program ExpenclNuro Trends
1,200.000 .............................................
1,000.000 .........................•••••• sr220. CDBG
800.000.. t250..Section 8
800:000 ........... ....................................
400,000........ ............
8-251. Gwrwd
200.000 ................... .......... ...............
0
N M VJ7 .L .n OO
T T T T T T T
HRA Progme EgmWOm Trends
Admol Adud AaOut Actud Adud Revised Proposed
1992. 1993 1994 1995 1995 1997 1998
220. CDBG 285,304 M.309 84801 451A72 156,592 347,214 332,171
260, Beldon 8 731.380 MA18 833.981 640AM 1,064.542 1.185.702 1.191 AU
261, Gwnwd 33.165 728.383 68.519 320,882 339.165 427.663 382,827
Tom 81, ,869 91,843,810 91,549.081 91,812,888 81.680,298 81,940A79 1.900ASO
HRA Program ExpenclNuro Trends
1,200.000 .............................................
1,000.000 .........................•••••• sr220. CDBG
800.000.. t250..Section 8
800:000 ........... ....................................
400,000........ ............
8-251. Gwrwd
200.000 ................... .......... ...............
0
N M VJ7 .L .n OO
T T T T T T T
HRA RESOLUTION 97-07
APPROVING TIIE REVISED 1997 HRA BUDGETS AND TILE 1998 BUDGETS AND
RECOMMENDING APPROVAL OF THE CDBG BUDGET AND ADOPTION OF A 1998 HRA
PROPERTY TAX LEVY SUFFICIENT TO PRODUCE REVENUES AS REQUIRED BY THE
HRA GENERAL FUND AND CDBG PROGRAM BUDGETS.
WHEREAS, revised budget estimates of the expenditures necessary to operate the Plymouth HRAs
programs and other activities for 1997 have been presented to its Board of Commissiouers; and,
WHEREAS, budget estimates of the expenditures necessary to operate the Plymouth HRA's programs and
other activities for 1998 have also been presented to its Board of Commissioners; and,
WHEREAS, the City Council of the City of Plymouth must approve the IRA's Community Development
Bloch Grant Fund budgets and authorize the amount of the HRA's property tax levy to fund the HRA's
General Fund budgets;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF PLYMOUTH that it approves the attached budgets for its
Community Development Block Gant Program, Section 8 Housing Assistance Program and General
Fund. q
BE IT FURTHER RESOLVED that the aforesaid budgets be transmitted to the City Council of the City
of Plymouth with a recommendation that the Council approve the budgets for the Community
Development Block Grant Program and establish an HRA property tax levy for tuxes payable in 1998 that
is adequate to provide the funding required by the HRAs General Fund budget and the City
administrative allocations in the CDBG budget for 1998.
Adopted by the Plymouth Housing and Redevelopment Authority on July 21, 1997.
Stage 2 By Program (MAK) (1240, CDBG (1240))
Object Line Name 1995 Actual 1996 Actual
1997
Budget
1998
1997 Can Sry
Estimate Tot Dept Req
1998 1998
Inc Sry Inc _Con Sry
Tot Dept Tot Dept Req1240CDBG (1240)
6001--- Regular Salaries & Wages 46,642 43,234 41,479 50,262 56,7643- Overtime_Pq 988 395 1,500 310 500
56,764
6M `.`Medicare `'
s,, .... _
J PERA '
665 604 602 725 828
500
828
z, ocial .Securily.(FICq) .
2,090
2,793
1884 1,924 2,272 2,928 2,928
rBt
23 ,bra
r+='" Grow Lrfe Iris"urance' p. 140
2,532
113
2,665 3,113 3.516 3,516
8032-" " Group kpopitallDental Ins.
Long-Term
5,451 6,048
27-1
5,885
209
5,089
228 228
6033 Disability Ins. r . -
6034
230 171 241 201
5,688 5,688
L ; Wo_ r Compensation Ins.
U
300 300 309 1036035 ' .nemployment Compensation
61Uf ; _ -"Office Supplies 910 334 515
9
61U3 = Photography 33 34
515 530 530
Legal Fees 1,346 901
100
1,500
50
1,500
50
1,500
50
7009: ; Audit
7010` Medical Fees
1,580 1,650 1,710 1,710 1,760
1.500
1,76088,659 54
7013':; 'OgiorProfessiorraIServices 11,7847020: :;Record Retention '
803
200 400 400 400
7201 • , Printing'&'Publishing 206
535
1,363
825 825 825 825
7601- ..:., _- __ 760T; . Mi7,eage :
600 600 620 620
7605° ' -Renia`I _ Equipment-
47 30 30 30 30
77111 -Employee Trainie9
1,200
151
1,200 1,236 1,236 1,273 1,273
7703 Conferences &Seminars 53
911 500 500 155510 515
7705 Subscriptions & Memberships 63
600 600 610
7744 Grantee Awards 292,35? 77,727 275,000 272,434 245,5388301PhotocopyingAllocationPY97G01.216 764
245,538
8302 Data Processing Alk.Mlion 3,200 4
764 787 787
8304 Facilities Management 1,4C' 0
2,519 2,519 6,008 6,008
1,236 1,236 1,273 1,273
TOTEXP Total Expenditure' r.51 r p 156,592 342,214 347,214 332,171 332,171
7/161. .7:38:17
Revenue Budget Vie MAK) {0, Revenues}
Object Line Name 1995 Actual 1996 Actual 1998
1997 1997 Con Sry
Budget Estimate Sup Req
0Revenues
aPbpeityTax
ONE -
YOTa2 1/;+Tofel Revenue
6,270) 6,270) (9,871)
330,644) 330,644) (322,000)
5,000) 10,000)
300) 300) (300)
342,214) (347,214) (332,171)
7/16197 17:38:46
Page 1
Stage 2 By Program (MAK) (1251, HRA Section 8 (1251))
Object Line Name
1251- HRA Section8.(1251) .
6001 Regular Salaries & Wages
ILTii iporarSalaries 8 Wages
6003" = . Overtime Pay
6021' Medicare
1997
6023F'- ---Social-Security FICA)
6031' - Group We Insurance
6032 ' Group HospitallDentel Ins.
6033 Long -Terre Disability Ins.
6034 Workers Compensation Ins.
6101 • Office Supplies
6103 Photography
7004 Legal Fees
7009 Audit
7010 Medical Fees
7013 Other Professional Services
7b16' Housing inspections
7020 Record Retention
7101_ Postage
7201 • Printing & Publishing
7601' . - Nlrle e
7604- • Rental Private Property .
7605 Rental City Equipment
7701 Employee Training
7709 Conferences & Seininais
7705 Subscriptions & Memberships
7728' Social Services
7739 Section 8 Rental Assistance
Section 8 Port -In Rent Assist
7741 aec!km 8 Pon -Out Rent Assis
7742 Section 8 Port -Out Admin Fee
7/1819: .11.00
1995 Actual 1996 Actual 1998 1998 1998
1997 1997 Can Sry Inc Sry Inc -Con Sry
Budget Estimate Tot Dept Req Tot Dept Tot Dept Req
39,069 43,408 50,89" 42,581 45,268 45,268
400
83 98 100 100 200 200
557 606 746 633 656 656
1,751 1,878 2,286 1,927 2,362 2,362
2,338 2,543 3,188 2,686 2,814 2,814
120 113 240 244 240 240
4,869 5,400 7,296 5,098 5,688 5,688
200 171 234 213
600 600 618 206
737 425 570 479 750 750
50 20 20 20
500 500 500
3,831 3,981 4,120 4,027 4,120 4,120
297
235 250 250 255 255
5,835 5,725 9,790 5,700 6,000 6,000
400 800 800 800
2,550 2,229 1,500 1,500 2,500 2,500
704 1,291 650 650 1,200 1,200
266 64 40 40 40
379,222
1,340 1,400 1,442 1,442 1,485 1,485
8 1,500 1,500 1,500 1,500
285 500 500 500 500
250 215 210 210 220 220
9,640 18,280 10,000 7,437 7,160 7,160
319,113 365,000 447,450 454,000 454,000
358,785 410,013 405,000 373,039 375,000 375,000
74,777 35,390 40,000 24,135 26,000 26,000
7,411 3,127 5,500 2,112 2,500 2,500
Pa
Stage 2 By Program (MAK) '4251, HRA Section 8 (1251))
Oti'ect'. ; _ -' '--`'- ;- ::1995Aib7a1-1996'A ual,.:";"-'"-'X1998—'-""1998'- j ane Name- .
o ; • •,: < 1597 1997.. -, Con%M Inc Sry:•. Inc _Ccn Sry
k.; :Budget Estimate. ToYDept Tot•Dept.'rtot[W..eq
7743"`` Section't; Port In; Vouchers -j 141,782 150.000 226,289 230,000 230,000
7749 _ Sec8 - Utility-'Alld-W-aOde `: r i 804 850 850
8005 " 'Sollwwarr3.: - 1,925 1,200 1,20U 1,200
8301' Pfioiopjring:Allacahgn _ j 800 840 874 874 900 900
8302` .: 3Data'Proces iri'Allocabori' 3,200 3,424 3,664 3,664 15,020 15,020
8304 "..: Faerllhes Mangtti, 1,500 1,575 1,654 1,654 1,704 1,704
9999'M:TiarisfeF'to Retained F.rrlirigs 44,520 7,437
TOTEXP,. --Total EitWiWrd- '`. x 'j 840,334 1,064,542 1,114,900 1,165,702 1,191,452 1,191,452
Revenue Budget View (MAK) (0, Revenues)
Object'-' Line Name -1995 AchAI 1996 -Actual• -- -- —'^ -- 1998
1997 1997 Con Sry
Budget Estimate S60v Req
0 -. Revenues 7 • - 1
4265 "'Section B HUD-- Direct—T ! (493,900) (515,806) (534,630)
4266" --="A&4FQAVJ s1— Port -j (570,000) (597,781) (600,000)
4267. • • .S6cW 8 /Idmin Fees•= !?ort i (50 500) (44 208) (42 000)
5999 °Tfv'ing er•Frft Relined Earn
TOTREV Total Revenue
500) (990) (500)
6,917) (14,322)
1,114,900) (1,165,702) (1,191,452)
7116197 18:13:00 Page 2
7117197 15:48:41 Page 1
Stage 2 By Program {MAK} {1252, HRA General (Tax Levy) (1252)1
Object Line Name 1995 Actual 1996 Actual 1998 1998 1998
1997 1997 Con Sry Inc Sry Inc _Con Sry
Budget Estimate Tot Dept Req Tot Dept Tot Dept Req
1252 HRA General (Tax Levy) (125
6001 Regular Salaries & Wages 54,779 58,764 61,220 63,268 63,864 63,864
6002- Temporary Salaries & Wages 2,621 6,485 13 800 13,801 14,000 14,000
6003-- O*rUme Pay" " - 92
6021 Medicare 805 911 1,087 963 924 924
SM2 PERA 2,512 2,816 2,743 2,880 3,304 3,304
6023 Sobial Sebiir r (FICA)- 3,381 3,816 4,651 4,117 3,960 3,960
6031 Group Life lnsimince 170 497 416 518 528 528
6032 Group fiospitaUDental Ins. 5,098 5,736 4,879 5,045 4,560 4,560
6033 Long -Terre Disability Ins. 280 247 231 451 288 288
6034 Workers Compensation Ins. 100 100 103 34
6101 Office Supplies 320 138 350 350 360 360
6103 Photography 6 50 50 50 50
7004 Legal Fees 301 171 3,000 3,000 3,000 3,000
7009 Audit 460 460
7013 Other Professional Services 498 12,000 12,000 12,000 12,000
7101 Postage 40 990 990 1,000 1,000
7201 Printing & Publishing 50 210 210 215 215
7601 INikbage ' 95 30 30 30 30
7605 Aental,City EquipeienE". ' ! 1,200 1,200 1,236 1,236 1,273 1,273
7701 Employee Trainly-7 55 202 500 500 2,600 2,600
7703 Conferanbes & Seminars 1,065 1,030 1,825 2,000 2,000
7705 Subscriptions & Memberships 205 502 600 623 600 600
7744 Grantee Awards 36,000 39,000 39,000
7748 Senior Housing Rent Assistan 239,233 252,522 270,000 248,090 270,000 270,000
8003 Office Furniture & Equipment 3,622
9102 Interest Expense 113
7117197 15:48:41 Page 1
Revenue Budget View {MAK} {0, Revenues}
Object Line Name 1995 Actual 1996 Actual 19-08
1997 1997 Con Sry
Budget Estimate Supv Req
0 Revenues
4001
Stage 2 By Program {MAK} {1252, HRA General (Tax Levy) (1252)}
4002:
Object Une Name - - 1995 Actual 1996 Actual
hilliest Oii:,peaal Assess i
1998 - - - 1998' 1998
5999 Transfer From Retained 'Eam
1997 997 Con Sry Inc Sry Inc SryBudgetEstimateTotDeptReqTotDept
Con
Tot Dept Req
8301 Photocopying Allocation 400 420 437 437 450 450
DateProoes§ingAllocation 1,500 1,605 1,720 1,720 15,020 15,020
8304. Facilities Management 1,400 1,470 1,544 1,544 1,590 1,590
owl'. Trenste U Central'Services '. 2,476
9999 N isliti Reta(ried Earnings 27,788
TOTEXP Total Expenditure 320,762 339,165 382,827 427,563 441,076 441,076
Revenue Budget View {MAK} {0, Revenues}
Object Line Name 1995 Actual 1996 Actual 19-08
1997 1997 Con Sry
Budget Estimate Supv Req
0 Revenues
4001 Property Tax
4002: Abatements_&Canoella5o
4505 Ottier Contnbtdons Recalvea
4801 hilliest Oii:,peaal Assess i
4802 Intsiest on Iniesirnents .
5999 Transfer From Retained 'Eam
TOTREV Total Revenue
384,727) (384,727) (396,676)
4,000 4,000 4,600
30,000) 30,000)
4,336)
2,100) (6,500) 8,000)
6,000) 9,000)
382,827) (427,563) (441,076)
7117197 15:48:41 Page 2
4.AI0Kell JAI 4;iN"Aski[e]L'I 4k'k14;
JUL I 1597
I
WNM/ ra laal/
fa51 I:aCG
Mi—wo romil, In,gftmgm July 15, 1997
ROD1Um
Sgbmbon Pods -y„
IPA.l.l.s. Mr. Edward J. Goldsmith
NINCS
YMman Ach..Ag New Supervisor
D`
Housing Redevelopment Authorityongninrromn,onin and
City of PlymouthOmerAdultrrgrN/
C-9, %."07•+ 3400 Plymouth Blvd.
Dnbcmgd'Ntiro N.U—,
Mae.— vrorlo pn antro Plymouth, Mn. 55447
Sr 1115 )DDD
Subwbon Ad•A WA
N. CAN Job, Bons Dear Ed:
youth Program/
ry °`°1;1";o ,o l„qd P.-i-vEnclosed is the monthly outcome report for the T.R.A.I.L.S. Program for June. 1 have
Z Choncq
sgbwban lowh JTPA also included a Certificate of Insuarance coverage for this year.
Im Dode
o if et
As the report shows, Tracy has 64 participants currently enrolled, and we will be
continuing our recruitment efforts in Plymouth to replace participants that successfully
complete the program or leave for other reasons.
Tracy is working on the information for the year end report which will include a
synopsis of each participants' activity in the T.R.A.I.L.S. program in PY'96.
Thank you and please contact me at 924-1272 if you have any questions or concerns.
Since ely,
K T. Meehan
Program Director
X715 Minnetonka Boulevard, Suite 212
Minneapolis, Minnesota 55426
612) 925-9195 FAX 924.1295 TDD 924.1297
An Eawl Opponunny/Aliitmptive Action emplo,cr
T.R.A.I.L.S.
JDME,1997 Outcome Report
Py '96 ( July 1,7.996 - June 30, 1997)
Current Cummulative
Month PY 1996
Actuals etua s
Current Enrollments
Plymouth 0 23
St.Louis Park Q AlTotal. 0 64
Enrolled Partie•_ipnnt6•A- i iti Q Total Ej."
Employed
34 13Vocational. Training
English as a Second Language 11 5
Job Search 0
Assessment 13 4
A -1
64 23
Part is rant aMNa ic6
An Race
3.8-24
Pivm St0P African American
SM
725-30 8 13 European Ameri.can15 2431-40 11 21
41-50 1 5
50+ 2 2
Particionts QWtLUWtina o
Escrow cpunt•
Plvm StLp
13 1.8
Terminations: (Cummulative) P-iY-m StLPMetSelf -Sufficiency Goals 2 9 0WithdrawalbyParticipant642Administrativetermination743Sec.8 portability transfer 4 1 3
PY96
C,oals
24
2-6
60
StLP
21.
6
1.
9
4
43
UK
Female EI= S'7P
Ma .l. e I q
r