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Home My WebLink AboutHousing & Redevelopment Authority Packet 07-14-1992 SpecialPLYMOUTH HRA REPORTS MEETING OF JULY 149 1992 1 IIF ,III %/'I \.I 11," i .,, , , - .. . I -I.I - " - ..- - --- - --- - 3 AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL NETTING July 14, 1992 at 6:30 p.m. 1. Call to Order 2. Naxtrix of Proposals for Senior Citizen Housing Project 3. Other Business 4. Adjournment bra/agenda.7-7) 0 IENO CITY OF PLVMDUTN 3400 PLYMOUTY BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 9, 1992 For Housing and Redevelopment Authority Meeting ofJuly14, 1992 TO: Charles E. Dillerud, Executive Director FROM: Housing Specialist Milt Dale SUBJECT: MATRIX OF PROPOSALS FOR SENIOR CITIZEN HOUSING PROJECT Last month the Plymouth City Council directed staff to move forward on. the Senior Citizen Housing Project and agreed that the City should develop aRequestForProposaltosecureaconsultanttoassistinthiseffort. A Request For Proposal was sent out to a number of consulting firms in addition to an advertisement in the Star Tribune. A total of 11 consultingfirmssubmittedproposals. A1.1 proposals have been reviewed by City staff. The firms that have submitted proposals, in alphabetical order, are as follows: I. The Board of Social Ministry (A Family of Lutheran affiliated agencies) 2. Dominium 3. Dunbar Development Corporation and Great Lakes Management Company4. Elim Care. Inc. (North Central District of the Evangelical Free Church of America) S. LaSalle Group, Ltd. 6. Leggacy Management and Development Corporation 1. Schatzlein Associates 8. Stewart Corporation 9. Steven Scott Management, Inc. 10. Walker Management, Inc. 11. Westwood Professional Services, Inc. and REM Property Management The selection criteria by which staff is reviewing andscoring theseproposalsisfoundintheRFPasitemNumber6, "Initial SelectionCriteria". We have added a sixth selection criteria item referred to as, response to Request For Proposal". This criteria is used to determine if the consultant adequately and accurately responded to all aspects of the Request For Proposal. A copy of our analysis matrix with scoring weights isattached. ATTACHMENTS: 1. Request For Proposal 2. Matrix L RO HEST FOR PROPOSALS PLYHOUTH HOMingwo, %emlem AUTHORITY CONSULFING ASSISTANCE I. PURPOSE The Plymouth Housing and Redevelopment Authority (HRA) is requesting proposals from qualified firms to undertake consulting services to th HRA staff regarding the design, construction, and management of City - owned senior housing on a City -owned site in Plymouth. This site is located at the northeast corner of 37th Avenue North and Plymouth Boulevard. The roll of the consultant will be to act as an extension of the HRA staff to, under the direction of the Executive Director, undertake all necessary activities for the expedient and cost-efficient design, construction, and management of a senior citizen's housing facility ofupto100unitsonthedesignatedsite. A total project cost of approximately $7 million has been projected by the HRA financial consultants. The consultant must be skilled and experienced in project coordination, project finance, construction design, construction management, project operations management, and delivery of related services to seniors. The firm selocted will serve as the initial project operations manager for at least two years following completion of the projPect construction. It is the intention of the HRA in hiring a consultant to augment existing staff resources specifically to bring in the necessary expertise and experience in design construction and management of a publicly financed senior citizens project. %is does not constitute a design build" or "turnkey" venture and all relationships between the consultant retained by the HRA and vendors for design or construction services must be strictly "arms -length". Proposals for services shall, in al: respectsimplicationsprovidefor project termination by the HRA at appropriate critical nts, which zhall be ant e , together with consultant fee of such termination at the critical points. 2. REQUIRED SERVICES The HRA anticipates the following broad outline of services wM be required: A. Initial delineation of all steps and critical path from the current status to project movewin. A detailed project scheduling exerciseIsrequired, with clear time lane and critical path graphics against which to measure project performance. B. Coordination of appropriate Senior Citizen focus groups addressingselectedcomponentsoftheprojectdesign. 1- C. Early project costing. activity to establish financial requirements and enable early bonding activities in a favorable market. The HRA financial consultant wilt provide advisory services with regard to pro -forma details and related matters. D. Expedient project design to benefit from a favorable construction cost market. E. Early and focussed project marketing and admission standards establishment to assure initial and continued occupancy by seniors now residing in Plymouth. F. Effective project pidding and construction coordination. G. Project operations for the initial two years of occupancy. 3. SUBMISSION REQUIREMENTS The following items must be submitted with all proposals: A. Fine Backoround 1) Brief history of the firm, size, expertise in various fields, and organization of owners and employees. B. Qualifications 1) State the firm's experience with multifamily housing, specifically senior housing. describe the size, scooppe, services provided, and budget/cost per unit, of similar Projects previously completed and identify the owner and when the projects were completed. 2) State the firm's experience in working with various housing regulatory agencies on subsidized family housing developments. HUD, HHFA, FHA, other HRA's etc.) C. Personnel 1) State who will be in charge of this project and haw the firm will perform the work internally and how the firm would propose to service the HRA. 2) Submit complete, up to date, resumes of the personnel. 3) Submit photos of the housing projects described in the firms experience. 0. References 1) Submit a list of references /owners for whom the fine has performed a service and include telephone numbers. E. Time Frame - Commitment of Personnel 1) State whether or not the firm is capable of assignimp the above personnel to the project and proceeding immediately to met favorable bonding and construction conditions. 2- r+. F. Deadline Three copiesof a pproposal for consul tingg services including all items listed in this section must be submitted to the following by 4:30 p.m. on June 25, 1992: 3400 P1h HHuousinouand Redevelopment Authority rd lymouth, NN 055447 4. SELECTION PROCESS The HRA will review proposals based upon the qualifications and references submitted. The HRA will then select a minimum of three firms for a further interview. 5. CONTRACT The HRA will select a fire from those interviewed and enter into a contract for consulting services for the Plymouth Senior Project. The construction project would be publicly bid or a negotiated contract. 6. INITIAL SELECTION CRITERIA A. Capability and capacity of the firm to meet HRA requirements and deadlines. B. Past experience; specifically subsidized senior housing. C. References; good references from previous clients and photos. D. Innovativeness in previous completed projects. E. Fee proposal in relation to services prpposed. The fee proposal is not the sole basis for selection. The fee proposal shourd—specifyproject development consultant fees as a percentage of total project cost; and, post development project management fees in the manner customary in the trade. 7. FINAL SELECTION CRITERIA The final selection criteria will include the above items. He will also consider ability to manage a project which, when'bid, comes in within budget and allocated timing. 8. HRA Contact Milt Dale, Housing Specialist 612) 550-5056 conv:hra/rfp.sen) 3 - RESPONSE CAPABILITY PAST REFERENCES INNOVATION PROPOSAL SON 0-25 0-15 0-20- 0-20 0-10 0-10