HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-09-1992 SpecialPLYMOUTH
IRA
REPORTS
MEETING
OF
JANUARY 9, 1992
01-0
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
PUBLIC INFORMATIONAL MEETING
January 9, 1992 at 7:00 P.M.
41A
I. Call to Order
II. Approval of Minutes for December 12, 1991 Meeting
III. Public Informational Meeting on the Senior Citizen Housing Concept Plan
IV. HRA/City Management Agreement
V. Scattered Site Homeownership Program - Proposals Received to Develop a
Program
VI. Informational Items
VII. Other Business
VIII. Adjournment
hra/agenda.1-9:dh)
a
MEND,
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 3, 1992 For sing and Redevelopment Authority Meeting
of January 9 9
TO: Charles E.Vd. Community Development Director
FROM: Milt Dale, busing Specialist
SUBJECT: PUBLIC INFORMATIONAL MEETINGS ON THE SENIOR CITIZEN HOUSING
CONCEPT PLAN
ACTION REQUESTED: No action requested.
At the HRA meeting of December 12, 1991, Commissioners discussed residency
and age requirements, maximum allowable income, rent structure, assets, and
the ability to live independently in a proposed senior housing development.
Information on this discussion is shown in the minutes for the December 12,
1991 meeting as part of this agenda packet. Commissioners are referred to
those minutes for that information.
PRIMARY ISSUES AND ANALYSIS:
Commissioners did request that staff provide a rent structure allowing for
units to be available to three income groups, i.e. very low income, lower
income and those not in need of a subsidy. Staff developed a model based on
a maximum total annual subsidy for the project at $355,250. Using this
subsidy figure, the one bedroom applicant would have an annual income of no
less than $7,500 per year.. For the two bedroom unit, the annual income
would be no less than $10,000. At the very low income level, this model
would allow for .15 one bedroom and 15 two bedroom units, while the market
rate units would be set at 5 one bedroom and 5 two bedroom units. The
remainder of theunits, i.e. 30 one bedroom and 30 two bedroom units would
be set aside for lower income persons. The attachment titled, 'Senior Rent
Structure° indicates the rent structure and the floor and ceiling for the
moderate priced units. Renters would pay 30e of their income -for rent.
Commissioners also- wish to know what would be the maximum assets allowable
based on, 3^6, of income for rent at various social security income levels.
Starting with a monthly social security income of $300 and a maximum rent of
619, the maximum assets would $384,727 at an investment rate of 5.5%
annually.. Should the social security monthly income be $1,350, the maximum
rent. still at $619, the total maximum assets would be $155,636 at 5.5%
investment rate.. A chart showing the various monthly social security
Incomes and maximum assets at those incomes at a 5.5% investment rate is
also attached.
Further information will be provided at the meeting and will be done on
transparencies to be used 'for overheads, as appropriate.
1. Senior Rent Structure
2. investment Rate
bra/ed/public)
SENIOR RENT STRUCTURE
ANNUAL MONTHLY
FLOOR INCOME - 1 BEDROOM $7,500 $625
FLOOR INCOME - 2 BEDROOM $10,000 $839
DEEP DEEP
SUB SUB MODERATE MODERATE MARKET EARNED
NUMBER FLOOR FLOOR CEILING NUMBER FLOOR RENT
1 BEDROOM 15 187.5 420 505 5 505 245850
2 BEDROOM 15 250 475 590 5 590 .292800
REQUIRED SUBSIDY 355250
INVSSTMSNT RATE 5.5
WC xhg
SS IWCOM RENT ASSETS
300 619 384,727
350 619 371,818
400 619 362,909
450 619 S3sa,000
soo 619 341,091
550 619 330,182
600 619 319,273
650 619 308,364
706 619 297,455
750 619 286,545
900 619 275,66
850 619 264,77
900 619 253,818
950 619 242,909
232,000
1,050 619 221,091
1,100 619 210,182
1,150 619 199,273
1,250 619 177,455
1,300 619 166,545
1,350 619 155,636
MEND
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: January 3, 1992
TO: HRA Caney i
FROM: Chuck it d ommunity Development Director
SUBJECT: C LYMOUTH/HRA MANAGEMENT SERVICES AGREEMENT
The City of Plymouth and the Housing and Redevelopment Authority have been
parties to an agreement for the City to provide the HRA management and
administrative services since the early 1980's. It appears that the last time
this agreement was executed (or amended), was February 3, 1966. Since that
time the. City has periodically provided the HRA amended hourly rates for the
various employees specified by the agreement to provides services to the HRA,
but I do not find any reference to an amendment to the agreement itself.
There are a number of events that have taken place that point to the need to
amend the HRA/City management agreement at this time, including the following:
1. The management report regarding the Section 8 Program implied the
need to assign additional management/administration hours to Section
8 - or at least be assured that the hours assigned are provided.
2. As an Entitlement City, Plymouth now may utilize a portion of the
CDBG grant funds available for overall program administration and
management. Both Year XVII and Year XVIII CDBG Final Statements
allocate approximately $20,000 for those purposes, and the City
operating budgets for the HRA Fund for both Fiscal 1991 and 1992
anticipate those allocations. Since the volume and complexity of
COBG related managementactivity has increased significantly since
Plymouth has became an Entitlement community, I feel the additional
administrative allocation for .those purposes is necessary and
appropriate.
3. The senior housing activities now being undertaken by City staff on
behalf of the HRA are not accounted by either Section 8 or CDBG
management allocations. .
4. The City Manager has modified the job description for the Community
Development Director to delegate the position of Executive Director
of the Housing and Redevelopment Authority to that position. As
such, the degree of involvement by the City Manager in the activities
of the Housing and Redevelopment Authority will be reduced over time,
and those of the Community Development Director will be increased.
Page Two
HRA Commissioners
5. Inr acti ce some of the City departments that are referenced in the
current %nagement Services Ag a mi t have not historically
contributed to HRA activities. Reference to those departments should
therefore be deleted from the Management Services Agreement.
6. Reassignment of duties within the Community Development Departmenthasresultedininspectionalservicesrelatedtoboththe
Rehabilitation Grant Program (COBG) and the. Section 8 Program beingdelegatedtotheInspectionDivision. This results in a more
efficient inspection activity by an individual trained in field
inspections who is equipped and scheduled to undertake those
inspections as required.. This also frees up the. Housing Specialist
to maintain the increased monitoring and application processingdutiesimposedbyfederalmandate.
I have enclosed a copy of the NRA/City of Plymouth Management Services
Contract with modifications I would propose noted in Legislative format (new
material in boldface and deleted material as a strike -out). The advice and
concurrence of the Housing and Redevelopment Authority concerning thisagreementformatisrespectfullyrequested.
At your noting of December 12, 1991 I provided you a spreadsheet reflecting arevised `Attachment A" to the Management Services Agreement. I have again
provided you this as an Attachment to this memorandum together with the
Attachment A° of July, 1989 which I understand to be the most current
version. The key changes and new elements in my proposed °Attachment A°
include the following:
1. Reference to the City Manager, Assistant City Manager, Public Works
Director, and City Attorney have been removed. The involvement of
the City Manager,. Assistant City Manager, and Public Works Director
will be insignificant, and the City Attorney is compensated through a
separate line item iq the HRA Fund budget.
2. Compensation rates for the remaining positions have been updated to
reflect current data.
3. The percentages of the total position hours available specified for
the several Housing and Redevelopment Authority related activities
his been changed significantly. The Community Development Director
is substantiaTly more involved (to a total of tat of his time), and
the Associate Planner and Clerk/Typist (Denise's position) are now
shown to be 100% involved in HRA activities. The total additional
hours designated for City .staff involvement in HRA activities is
nearly 50% greater than the last previousarrangement. This is
reflective of what is currently taking place within the CommunityDevelopmentDepartment.
Page Three
HRA Commissioners
4. A charge for "inspection services" is included under Section 8 and
CDBG (for Rehabilitation Grant Program purposes). This is reflective
of a recent organizational change within the CommunityDevelopment
Department to relieve the Housing Specialist of the fied inspection
activity to enable him to better focus on the individual grant
administration and monitoring activities. The Inspection Division of
the Community Development Department now undertakes all ON and
Section 8 related field inspections. This agreement reflects
inspection services for CDBG and Section 8 consistent with the
observed volume of previous years, and assuming one hour per
inspection at $34.00 (inclusive of all related expenses).
S. A separate line item has been established for "indirect charges".
These charges are both the "pencils and paper" and the various
allocations for rent, computer services, motor pool, and those
related expenses that appeared in the HRA Fund budget which the HRA
reviewed several weeks ago.
Another feature of the new "Attachment A" 1 have presented is an effort to
relate the three broad categories of HRA expenditures to both the personnel
compliments of the Community Development Department and the—approved HRA fund
budgets for those activities.
Note that three broad HRA activity areas are listed; CDBG, Section S. and
Other HRA. I have adjusted the time allocation proposed to ensure to that the
Other HRA" activity receives a time allocation consistent with the amount of
HRA ley( that has been assigned to the HRA Fund budget. In this matter, it is
medassuthat both Section 8 and CDBG are self-sustaining from program funds,
and therefore; tl at the levy amount is being used to underwrite other HRA
activity such as the general services to the NRA Commissioners, and the
activities for senior citizen housing that are currently underway.
I believe this to be a reasonable and prudent approach relationship between
the HRA budget and services agreement. To some extent the time allocation
proposed in the various activities for the staff members (other than the
Housing Specialist and Clerk/Typist) are modified to assure the compatibility
of the "Total Charges" with the 092 Budget". While we are not exactly "on" in
each case, we are reasonably close.
I believe the current "Attachment A" proposal is both a fair and accurate
representation of the actual activities of the Communit Development
Department (and the other related City of Plymouth positions, and a fair
relationship to the actual HRA Fund budget that has been adopted for Fiscal
Year 1992. With the Section 8 Program year overlapping the City fiscal year;
the uncertainty from year-to-year as to the exact amount of CDBG funding;
factors related to "program income" that comes in during any given fiscal year
that can not be forecasted; and, my need, from time -to -time, to adjust
departmental focus to address a specific problem, i believe the proposal I
have made with regard to budget allocations is appropriate from both the
perspective of the HRA and the City of Plymouth.
Page Four
HRA Commissioners
1 respectfully request the approval by the HRA Board of this amended of
Attachment A• to the Management Services Agreement.
Attachments:
1. Resolution Approving and Authorizing Execution of Management Services
Contract with the City of Plymouth.
2. Proposed HRA/City of Plymouth Management Services Agreement
3. Proposed Amended "Attaclmment A' to the Services Agreement
4. last Previous 'Attachment A° to the Services Agreement (1989)
hra/cd/msa:dh)
CITY OF PLVIDUTH
RESOLUTION 92 -
APPROVING AND AUTHORIZING EXECUTION OF NANAGENENT SERVICES CONTRACT WITH THE
CITY OF PLYMOUTH
WHEREAS, the Housing and Redevelopment Authority has a contract with the City
of Plymouth describing and providing for administrative services that the
Housing and Redevelopment Authority obtains from the City and,
WHEREAS, it is necessary to update the contract with respect to current
assigned personnel, time allocations and compensation costs for personnel
involved with the delivery of the administrative services; and,
WHEREAS, the Plymouth Housing and Redevelopment Authority has reviewed the
contract and Attachment A.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE HOUSING AND REDEVELOP"rNT
AUTHORITY that it should and hereby does approve the updated Management
Services Contract with the City of Plymouth;
FURTHER, the Chairman and Executive Director are hereby authorized to execute
the contract.
Adopted by the Housing and Redevelopment Authority on January 9, 1992.
res/hra/msa)
MANAGEMENT SERVICES CONTRACT
THIS AGREEMENT, entered into as of this , day of
19 , by and between the Housing and Redevel AuthorityoiPTT h.
Minnesota, a body public and corporate, (hereinafter called "H.R.A."), and
City of Plymouth, a municipal corporation organized and existing under the
laws of the State of Minnesota (hereinafter called "Plymouth"), WITNESSETH:
WHEREAS, the H.R.A. desires to engage Plymouth to render certain
technical advice and assistance in connection with the activities and projects
of the H.R.A.
NOW, THEREFORE, for and in consideration of the mutual covenants and
agreements herein set forth, the H.R.A. and Plymouth do hereby agree as
follows:
1. Scope of Services to by Supplied by Plymouth: Plymouth shall
furnish to the all necessary services required y the H.R.A. and as
called for by the H.R.A., including, but not limited to, furnishing the
services of an Executive Director, a Community Development Department, a
Finance Department, as Engin and City Attorney, and
were" (all hereinafter called "Services"), and relatedequipment as below
described and referred to (all hereinafter called "Equipment" .
a. The Executive Director shall be the 646y—Maxager Compunity
Development Director of Plymouth. He shall have responsibility for the
general supervision of the projects of the N.R.A. and supervision of the
personnel of Plymouth who are to furnish services to the H.R.A. pursuant to
this agreement. He shall perform, or shall have others perform such services
as the H.R.A. shall from time to time reasonably request. In all events,
those perfonmin such services shall remain in the employ of Plymouth under
b. The Community Develo nt De artment shall consist of the
Community Development Director or Plymouthand Ills staff. They shall perform
all duties required by the Executive Director, including, but not limited to,
the following: coordinating andsupervising all aspects of the planning and
development of projects of the H.R.A., including work of and among
consultants, contractors, and other employees of Plymouth who are to provide
services to the H.R.A. pursuant to this agreement; supervising and
coordinating with, answering and acting an requests of, and meeting with
representatives of other units of government; meeting with and counseling
local community groups and residents, and all other duties properly and
reasonably requested by the Executive Director. The Building Inspections
Division shall make such inspections of buildings as required by the Community
Development Director or staff.
This department shall furnish staff persor,.nel for the administration
of the Section 8 Existing Rent Assistance Program. Normally one associate
planner/housing specialist and a clerk/typist shbli be involved in the daily
administration although other staff people may ba im-pelved R. F+e time to time
as needed.
The administrative work done by this department for the Section 8
Program are those administrative tasks necessary to the outreach; screening
and selection; verification and determination of gross family income, briefing
and issuance of ceezificates; inspections; and relations with owners and their
agents are required in HUD Handbook 7420.3. Other administrative tasks would
relate to the providing of required financial statements and requisitions.
c. The Finance De A tment shall be the Finance Director of Plymouth
and his designees, and he shall perform all duties required by the Executive
Director, including, but not limited to, the following: preparation and
maintenance of all financial books and records, and supervision of
disbursements of funds; preparation of recommendations for a budget and budget
revisions, internal audits; and other checks and revisions of the financial
status of .projects; maintenance of all payroll, related accounts, including
documentation of dmounts to be billed under the terms of this contract; and
all other duties necessary to the financial administration of the H.R.A. and
its projects. He shall act as treasurer of the H.R.A. and he shall be
responsible for the care and custody of all funds of the H.R.A. and for the
deposit thereof in the name of the H.R.A. in such bank or banks as the H.R.A.
from time to time shall designate; for the keeping of regular books of
accounts showing receipts and expenditures; for rendering of such additional
financial and other reports as the H.R.A. from time to time shall request.
d *.The H.R.A. Attorney shall be the City Attorney of Plymouth. He
shall perform—aIT—autles, required by the Executive Director, including, but
not limited to, the following: all legal work necessary to the timet and
successful completion of the projects of the N.R.A.: drafting and reviewing
contracts; rendering legal advise and opinion on mattersrelating to the
projects, when requfred by the H.R.A.; attending meetings of the H.R.A. when
requested; and assuring that its activities are in conformance with local,
state and federal law.
e g.E uiuipment shall include office space, supplying of normal daily
business postage and office supplies, use of telephone and --telegraph
computers and reproduction equipment, use of a car, travel expense, and such
other items as from time to time may reasonably and properly be needed by the
H.R.A. and as Plymouth may then agree to provide.
2. Tisa of Performance: Duration of Agreement: Tills agreement shall
continue on a year-to-yearass unTsand until tomi:gatai by either party
hereto by notice given at least 90 days in advan•h of tery nation. The HUD
Area office in Minneapolis shall be notified promptly of the termination of
this agreement by either party. HUD shall be sat9::f PO, L ::! an arrangement is
made to continue the administration of the Sect+ e o Orogras in conformance
with all HUD regulations as per HUD Handbook 7424.: ;as revised) through a
competent agency such as the Metropolitan HRA.
Should Plymouth or the HRA prove iacapable of satisfactorily
executing this agreement relative to HUD's Section 8 Rental Assistance
Program, another appropriate agency shall be contracted to continue the
Program through the termination of the Annual Contributions Contract with HUD.
3, Cownsation to Plymouth
a. Payment. H.R.A. shall pay Plymouth for all Services and
Equipment furnis eTe to the H.R.A. Such payments shall be for all Services and
Equipment furnished by Plymouth and shall be Sade within thirty (30) days
after receipt by the M.R.A. of a statement from Plymouth for the period for
which payment is to be made.
b. For Services.- The amount to be paid by the H.R.A. to Plymouth
for servicesrent each month
to the H.R.A. shall i the time allocation by each employee of , ,mouth tides
the Hourly Rate plus overhead for each such employee, as provided by the
Finance Director. Time allocations and compensation rates are part of this
document and referred to as Attachment A. This attachment shall be reviewed
and if necessary updated annually.
C. E ui t Supplies and Reoroduction. The amount to be paid to
the City by the or equipment, Supp es and reproduction expense shall
be the cost to the City of such items plus 20% of such cost for overhead.
d. Attorney. The fees of the Attorney will be based upon the then
prevailing hourly charged to Plymouth times the number of hours services
have been rendered to the H.R.A.
e. Travel. No travel expenses outside of the Minneapolis -St. Paul
Metropolitan area shall be charged to orwrpaid by the H.R.A. unless the
Executive Director has consented thereto in iting in advance of the expenses
being incurred. If so consented to, only actual out-of-pocket expenses for
travel, food, and lodging shall be reimbursed by the H.R.A.
4. All notices or demands required or permitted to be given under this
Agreement shall be in writing and shall be deemed to be Viven when delivered
personally to any officer of the party to which notice is being given, or when
deposited in the United States mail in a sealed envelope with registered or
certified mail postage prepaid thereon addressed to the parties at the
following addresses:
To H.R.A.: 3400 Plymouth Blvd.
Plymouth, MN 55447
To Plymouth: 3400 Plymouth Blvd.
Plymouth, MN 55447
Such addresses may be chp- d by either party upon notice to the other partygivenashereinprovided.
S. Affirmative Action Clause
a. N.R.A. agrees to submit a signed statement signifying that theN.R.A. fully intends to comply with the standards of equal employment and
anti -discrimination as cited in the Civil Rights Action of 1964 as amended in
1972 by the Equal Employment Opportunity Act, said statement to be submitted
on a form provided by the City.
b. Minnesota Statutes Section 181.59 is made a .part of this
Contract with the same force and effect as if it were here set forth verbatim.
IN WITNESS WHEREOF, the Housing and Redevelopment Authority and PlymouthhaveexecutedthisAgreementasofthedatefirstabovewritten.
agreements:hra/mgmtser/s)
4
HOUSING AND REDEVELOPMENT AUTHORITY
By
its n
And
its becretary
CITY OF PLYMOUTH
By
its Mayor-
And
Its Pimmur
i9WCLTV SEWCSS CO MZT 12/4/91
FINNO8D BY CED `'
PSRISMOM HOMY SBC 70N B CDw Oa®t HM 20IRL 2am C[FIMW
IV= PBS.'QfP AMMM PEROW A IXW PSP NEW PERC1P MI7MV CHUM
CD DD01CTOt $35.56 55 3,700 105 7,401 5% 3,700 205 14,801 0
ASSES PlAlNER $21.20 308 13,229 405 17,638 305 13,229 1005 44,096 43,066
cLERK/Tnwr $13.41 1005, 27,693 0% 0 0% 0 1005 27,893 15,914
ACOOZ18 = CLERK $19.31 25 803 15 402 0 35 1,205
SECIREUM $15.82 0% 0 45 1,316 55 1,645 95 2,962 3,296
FIRMS DMPSMM $38.68 25 1,609 15 805 0 35. 2,414
TUM LABOR 47,234 27,561 18,574 93,370 62,276
n=BMTM SERIMCB $34.00 4,080 1,700 5,780
INDUM T C 9 12.600 9,500 5,700 27.800
ML C LRM 63,914 38,761 24,274 126,950
92 BIDC+ST 63,800 39,000 23,400 126,200
hr/md/time/s:dl)
ATTACHMENT A
COMPENSATION RATES AND TIME ALLOCATIONS FOR KEY CITY OF PLYMOUTH PERSONNEL
ENGAGED IN HRA RELATED ACTIVITIES. JULY 1989
I. CITY PERSONNEL BY DEPARTMENT II. COMPENSATION RATES III. TIME ALLOCATIONS BY PERCENTAGE OF TOTAL
WORKING HOOPS
Hourly
Department Benefit Rate
Section 8
HRA
All other
Activities
HRA
ActivitiesAdministration
as of 5/30/89)
teras
A. i.y Manager/Executive Director of HRA 48.77 1% its 2% ;
B. Assistant City Manager 34.57 . 5% 5A lA
C. City Clerk (Secretary) 19.97 1B 1% lA
Community
A.
Develooment Department
Planning and Community Development Director 38.63 1% 44 54
B. Associate Planner/Housing Specialist 20.7.7 58% 39% 974
C. Secretary 15.32 24 4% 6%
D. Clerk/Typist 13.26 20% 10% 30%
Finance
A.
Department
Finance Director 35.68 2% 1% 3%
B. Accounting Clerk 16.49 24 1% 3% ;
Public
A.`
Yorks Department
Public Yorks Director 38.53 5b 1%
till
A.
Attorney
HRA Attorney 100.00 5b 5% 14
hr/md/time/s:dl)
ML
NQO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: December 16, 1991 For Housing and Redevelopment Authority MeetingofJanuary9, 1992
TO: Charles E. Dilierud, Executive Director
FROM: Milt Dale., Housing Specialist
SUBJECT: SCATTERED SITE HOMEOWNERSHIP PROGRAM - PROPOSALS RECEIVED TO
DEVELOP A PROGRAM
ACTION REQUESTED: Selection of a consulting firm to develop a ScatteredSiteHomeownershipProgramforfirst-time homebuyers.
The Housing Authority has directed staff to -send out a Request for Proposal
RFP) to consulting firms requesting that they indicate the cost and other
particulars for draftinC guidelines and a process for Scattered Site
Homeownership Program. A Request for Proposal was mailed out to seven
firms. (see attachment)
Only two firms responded to the RFP. The two firms were Thompson
Associates, Inc. and Thibault Associates. A copy of each proposals is
enclosed.
PRIMARY ISSUES AND ANALYSIS:
In review of the qualifications of both Thibault Associates and Thompson
Associates, Inc. both firms seem to have the necessary qualifications to
grovide what the Housing Authority seeks. Thompson Associates appears to
ave- more direct experience with first-time homebuyers and realtors,
however, the development of the program and/or methodology appears to be
similar with both consultants.
The time line for Thompson Associates is to complete a program within 50days, while Thibault Associates would take 60 days. Again, not a
significant difference.
q
Page Two
Scat. Site
The real difference appears to be in the amount of compensation. Thompson
Associates,. Inc. requires a payment of =9,945, while Thibault Associates
requires a fee of $6,700. Thibault Associates does indicate that should
their services be needed for a 25 week period after implementation of the
program, an estimated cost of $300 per week is anticipated. While this
concept was not necessarily a part of the RFP, it is a good idea that should
be pursued regardless of which consultant is selected.
CONCLUSIONS AND RECOB ENDATIONS:
As Commissioners are aware, Thibault Associates has received a contract for
services in three previous projects. (Housing Assistance Plan, Senior
Housing Market Survey, and the Comprehensive Housing Affordability Strategy)
The firm has provided excellent service and a excellent product in all
cases. It would appear that hecould very well service the City or the
Housing Authority in this project, as well. Also, the firm is located close
to City Hall and is convenient for staff consulting purposes.
This is to no way detract from the apparent excellent qualifications of the
Thompson Associates, Inc. firm. While we are dealing with' a somewhat
unknown company, they come highly recommended by Jon 6utzman, a former HRA
Commissioner.
It 4s my recommendation that the firm of Thibault Associates be awarded the
contract. Also. I recommend that work begin as soon as possible to be
completed within a period of no less than 60 days.
ATTACiONsNTS:
1. Request for Proposal
2...Consultant Proposals
hra/md/scat.site)
JAN- 9-92 THU 15:06
Presbyterian
Homes
OF MINNESOTA
1220 take Johanna Bbd.
St. Paul MN fill - 993
lohanna Shores
12201 Ake lohanna Blvd.
Arden Mills. MN 55112.7997
m21 Wi-om
PHM CORPORATE OFFICE
Januipy 8, 1892
FAX NO. 6/26316106 P.02
NCE'.
CITI OF PLY1A'H
O NNIrOIYBOPIIdif OST.
Commissioners and Staff
Plymouth Housing and Redevelopment Authority
3400 Plymouth Boulevard
Plymouth. Minnesota 55447
RE: Proposed Plymouth Senior Housing Project
Dear Commissioners and Staff:
Langton Mace
1910 W. county Road D. We have been following your .recent planning for a new senior
Rnseville. MN 55112.3599 housing facility with considerable interest. As you may know, 16121011•6200
Presbyterian Homes of Minnesota has recently purchased and is
Gideon Pond now operating the Lakeshore village campus in Spring ParkWillPennAvenueSo.
Bloomington. MN f54i1.2vY7 include nursing home, assisted rMn99ng faplity and the senior
Ir>12188A•7001 housing apartments.
Community Services
Iglu0 W. County Road DW. We are committed to an inter -denominational 'continuum of care'
12,wevllle. MN 55112.1S99 concept and program for serving seniors which places our interest1012101•003e in congregate housing and independent Irving facilities as well. We
PresbyterWn Homes have substantial experience in these special areas. We would be
Foundation
1220 lake lohanna Blvd. very interested in providing you with a proposal for a privately
St. Paul. MN 55112.7997 sponsored senior housing project using certain types of city aids
16121691.0105 to help make the rents affordable to most Plymouth residents.
Please consider private sponsorship such as ours, one of your
takesbore Via"It options as you finalize your planning for this new program. We
4527 Shoreline Drive are certainly available to furnish more information at the
Spring Park. MN 5538.1.9717
16121711•&7.11 appropriate time.
FAX 16121471.7500
Sincerely,
f/t/
Daniel A. Solhouse
President and CEO
DAB/mis
DMialled to the dignily
midindependelKe
of people in retirement
E
MEND
CITY OF PLYIDUTN
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
GATE: Decetaber 31, 1991
TO: HRA Commissioners
FROM: Milt Dale, Housing Specialist
SUBJECT: INFORMATIONAL ITEMS
A. Letter of ADeroval of Citv's Ca r
Consort um re eirencesapprovaloftheCityofPlymouthCHASfor1992.
B. Letter from I'vadel.l Farrells. This letter with its attachment, appeared
n a recent city council packet and I felt Comiissioners might also
benefit from its content.
C. Closeout of CDBG Activities with Henne in CountX. A copy of my letter to
Mark Hendrickson indicates the City and county have come to an agreement
as to closeout terms.
hra/md/cONE in:dh)
KC O• W
DEC 271991 LOUTH
TWK
Dale Ackmann, County lldministratar
Urban eennepin County
A--2303 Government Center
Minneapolis, M8 55481
Dear Mr. Ackmann:
SUOMMI Campreheneive Sousing Affordability strategy (CM) Hennepin Rousing Consortium
This is to informyou that the 08118 submitted for the Hennepin
Housing Consortium has been reviewed and apppprroovv eedd by this office. This approval also allows the Cities of Hioomiagton and Plymouth
to have the certifications signed for the cm program.
Interpretationng with the IIart 5 submission, a strioter
rpre completeness will be applied. Failure to
adequately address all 14 statutory elements or any required part
contained therein, will result in disapproval. Due to this fact,
we have enclosed three reports, one for each jurisdiction in the
consortium, containing comments for the ne:t submission. These
reports do not need a response.
Any general questions yon may have should be directed to CindyBehnkeat370-3026. Specific questions on the comments for Urban
gqBenneppin
County or Plymouth can be directed to Cindy. specific
edisastetie°ndetoon thedLe Vargo at
the
3045review
for Bloomington should be
Very sincerellyj yours,
Thomas T. Feeney
Enclosures
rfi7a
ace Bob Isaacson, planning supervisor husk Dillarud, CommunityOfficeofPlanningandDevelopmisatlopmentDirector
822 south Third street, Suite 310 City of Plymouth
Minneapolis, M 554.15 3400 Plymouth Blvd
CDBG Coordinator
Plymouth, NN 55447
222 5 Andrews,
Old Shakopee Road
Bloomington, MH 55431
Comprehensive Rousing Af:fordahility Strategy
Can)
Pisoal Year 1992 through Fiscal Year 1996
Review Comments Pore
Plymouth, Minnesota
section 1. Community Profile
Part 1. seeds Assessment
supportive sousing seeds of Noweless Persons
specific information may not be available for the ocommu ty but
several organisations (i.a. Union City Mission, County Agencies,
etc) may have general informr:ion. Contacting these agencies
for surveys and/or information could have been helpful.
Wilder Research Center performed a state ride survey in October
which included Plymouth. This information should give the City
sore data for the next submission.
A Table lA should have been submitted for each of the lour
racial/ethnic groups, even it there was no information to
complete them. Under 'Table Instructions General
Information' it states tables where no numerical information is
availsble need to be submitted with 'so Data Available' across
the table.
Part 2. Market and Inventory Conditions
Mousing Conditions
Cost burden and severe cost burden needs to be discussed.
Page 15 talks about 'areas of slightly deteriorating housing.'
Statements like this should have the area defined either by
stating the boundaries or submitting a map.
Page 20 of the CRAB states 'Current and anticipated policies and
pr rams in Plymouth are expected to generally have a positive
influence . . . The instructions on page 3 state 'the
narrative shall indicate hos the current and anticipated
conditions in the area (emphasis added). This area
should be looked at.
nwenions
Persw
twith Other special seeds
of Facilities and ices for Nameless Persons and
Are thereas social services, other than those provided by
Union City Mission, that assist homslesst—
section II. Pive-Year strategy
Pert 3. strategies
Priorities for Allocating Investments
The narrative talks about 'sub -neighborhoods,' terms such as
this need to be defined.
Plymouth
page 2
shore is not discussion as •worst case• households.
Page 8 states there are projected to be 160 Sr. Citizen
households which would mow into Sr. Citizen housing and page
29 states *elderly will also benefit by the proposed mw
construction.' Yet, pa a 27 states Sr. Citizen housing will
continue to be evaluated. There needs to be more consistency
with the statements made is the 08118.
Relevant public Pallaias
This ppaasstt of the 08118 is to explain policies which affect
affazdable housing. P1 th•s 08118 states there are none, yet
two of the comments (10 and 18c) grow the NO Coalition for the
Sameless, Inc. state there are policies which affect affordable
housing.
Programs, 8erviaes, and Special Initiative Strategies
Ailordahia 80nsiee
Page 29 states •there is no excessive concentration (as used by
SOD). . 0 SOD has left the definition of aoaceatration ap
to the City which this statement does mot imply.
Minimizing in+volintary displacement refers to aft displacing
people from their bousiaq. she one for one replaceseat ensures
that the number of affordable units remains the same. There tow
are not interchangeable.
Institational Structure
Should have provided an assessment discussion the existing
strengths and gaps.
Coordination of Resources
This emotion should distinguish between entitlement prorams,
ograms the City will apply for, and those others will -apply
tore
Should cover all Federal, State, and local agency programs.
Resources to support housing, homeless assistance or special
needs programs need to be addressed.
Plysiouth
page 3
section ZZI. one -Year plan/Annual Update
Part 4. Resources
it applications are received for SON 3 or Transitional Rossing,
Table 4/5A will need to be updated.
Por future submissions please note that "Rental Certificates"
sbauld list only the am certificates anticipated to be
available.
Are thereanp of the various MA rehab programs utilised in
Plymouth? If there are, they need to be reflected on line 41
of 4/511.
The City needs to address how matching requiresents (snob as
with SMS) will be met.
Please note that there are no funds listed under Permanent
Rousing for Handicapped -and shelter Pins Care on Table 4/5A.
0e are also unable to find any reference. to the types of
services these programs offer. If.somons wishes to apps foe
either of these, a substantial aosndmsat to the .an w'Ht be
necessary.
Part Be Impiaosntatloa
Action Plan
should address "the time required for the assistance provided
to reasonably be expected to result in benefits to program
beneficiaries- (page 5 of the instructions).
Affordable Having
sea page 5 and 6 of the instructions on what this part should
Cover.
Supportive Ronsi6g for the samsless
Does not address most of the homeless populations discussed on
page 6 of the instructions.
other special Reeds Action vim
Now does the City expect to help social service and non-profit
agencies continue their efforts?
N
December 12, 1991 % =+ , aI •.moi
Mayor Kim Bergman: y_; ;;•:
You asked for input on the new Seniors Housing. I am one tiring ;j•
an article I cut from the Minneapolis Star Paper-which gives sgme
very good suggestions. '
When I was young (am now 71 years old) I dreamed some day I would
be whealthy, and my one ambition was to build a complex for the
Siniors. wouldn't it be beautiful to have dome little houses
economically build so that singles and couples could live in a
home where they could hhve a dog, a garden, and somewhere they
could have things as they htd them in their own homes. For those,
who couldn't take care of themselves, a building such a dormatOnY
for them to stay in. Also, have places like a barber shop, grcinry,
shops'ciose by or incorporated in the Dorrm Building. Also a
place to congregate dine if it was possible, and a place to go to
to play cards or have parties. I could elaborate on this dream,
but I won't take up more of your time.
I would enjoy coming to meetings you have ,'but most of them are
held at evening hours. I don't like to travel at night alone, so
I stay home, but I am most interested in Plymouth. I have lived
at the above address since 1950.
Sincer ly, yours,
Ivadeil Farrelis
CIM "w(r111
Design/ Easy changes let senior live independently
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Cm me 2011.
December 19, 1991 rpcff C)(-
PIYMOM
Nark Hendrickson
Hennepin County Office of Planning 9 Dev.
Development Planning Unit, Suite 310
822 S. Third Street
Minneapolis, NN 55415
SUBJECT: CLOSEOUT OF CDBG ACTIVITIES FOR THE CITY OF PLYMOUTH
Dear Nark:
We have received a copy of your draft agreement relating to the closeout of
the CDBG Program for the City of Plymouth and Hennepin County and concur with
the proposed agreement. Therefore, we are enclosing a check for $237,000 to
complete the City's financial obligation under the agreement.
There is, however, still the matter of program income tto.. isle of 1530
Glacier Lane North. I did confer with Alan Joles and Cindy Behnke of the HUD
Office as to the procedure.to follow on Friday, December 13, 1991. I was told
they would like to study the matter further and get back to me as to how that
would be transacted. I am hopeful this can still be done before the end of
the year.
Should you have any questions about this letter, please contact either myself
or Chuck Dillerud. Thank you for your assistance on our behalf over the years
as a member of the Urban Hennepin County community.
Sincerely.
1
Milt Dale
Housing Specialist
Enclosure: Check
hra/md/hend.12-17:dh)
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550.5000