HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-15-1997PLYMOUTH HRA
STAFF REPORTS
JANUARY, 1997
WE AGENDA
PLYMOUTHMOUSINGAND REDEVELOPMENTAUTMORn7
JaRaary !S, AT 7.W P.M.
Med dale Lake Coefeream Rooft P&NWWA City Mal/
1. Call to Order
2. Approval of the Minutes of the December 1, 1997 Reconvening of the November 20, 1997
Meeting
3. Plymouth Towne Square Monthly Housing Reports
4. Shenandoah Townhomes Housing Improvements Financing Assistance
5' Hennepin County Housing and Redevelopment Authority Programs
6. Other Business
D7. Adjournment
N
DATE: January 15, 1997
TO: Anne Hurlburt, Community Development Director
FROM: Edward Goldsmith, HRA Supervisor I
SUBJECT: Cancellation of January HRA Board Mfg
Per our discussion, I have contacted Dave Crain regarding cancellation of the January HRA
Board mating. He concurred that since there were no items requiring action in January that we
would cancel the meeting. 1 have advised the other Board Members and Council !iaison Ginny
Black of the cancellation. The next meeting will include the public hearing for the 1997
Community Development Block Grant (CDBG) Program.
Our nest regobwly scheduled HRA mating wW be on Thursday, February 20,1997 at 7:00
pm in the City Council Cbamhers at City Hall.
On January 8m, the City Councii re -appointed Pat Pelstring for a full five year term on the Board
and appointed B:id Brown to a two year term to complete the position recently vacated by
Marjie McFarland. For your information 1 am attaching copies of the most recent Plymouth
Towne Square monthly report from Walker Management and the December and quarterly reports
from Employment Action Center on the T.RA.I.L.S. Section 8 Family Self -Sufficiency
Program. I can be contacted at 509-5412, if there are any questions.
A Very Happy New Year to everyone.
cc: HRA Bard of Commissioners
Council Member Black
Milt Dale
Melissa Carnicelli
Michelle Rornpf
Attachments
WALKER MANAGEMENT, INC.
MONTHLY HOUSING REPORT
This report is to be completed by the Housing Manager and submitted to Geoff Kaufmann, Chief Operating Officer of
Walker Senior Services at 3737 Bryant Avenue Setnth, Minneapolis, Minnesota 55409, by the 10th of the month
following the report month. /!
CONDAUNITY NAME: PLYMOUTH TOWNE SQUARE
NUMBER OF UNITS: 99 Independent Living Units
0 Assisted Living Units
REPORT MONTH: December 1996
Name of person completing this report Melody Bumhan, Housing Manager
OCCUPANCY
A. Total Number of apartments leased (including caretaker units) at beginning of month: 98
Total Number of apartments leased (including caretaker units) at end of month: 99
B. Occupancy Percent at end of month: "%
C. Attach Monthly Marketing Report for detailed information.
D. Vacant apartment(s) for DECEMBER: 1
Vacant apartment(s) for JANUARY: 1
E. Move-in's Anticipated for JANU.#AY: 1
F. Move Out anth gated for JANUARY: 0
11. FOOD SERVICE: Not Applicable
M. RESIDENT SERVICES
A. Attach copy of report month's newsletter and activities calendar.
B. Attach copy of report month's minutes from Resident Council Meeting .
C. Resident Issues:
By-laws committee is working on by-laws for the residents.
Pool table was delivered. Paid for in foil
Sit down catered Holiday dinner with entertainment
1V. BUUJMG AND GROUNDS ISSUES
Frma remains an issue. Started patching all the settling cracks
Had to have driveway widened because of amount of snow
Apt on 3rd Floor leak in window closure (had problem last year)
Make an all decorations are flame retardant
No staff meeting because of holidays
Staff attended dinner theater for holiday party
Admin Assistant 30 day review
VI. BUDGET CONTROL
list any Account Receivables over one month past due and action taken: None
VII. GOALS ACHIEVED THIS REPORT MONTRIDeeember)
Determine heating concerns in the building
Schedule carolers and scout troops for holiday activities
Wave erVoyable, fun holiday party for residents
All decorations flame retarders sprayed `
nK3_ JI1T:i 11 Tr C 7:yy V1
Workon job description staff changes
Understand budget
New Beautician evaluation
Check on perking and lighting of corner
Resident Council Meeting
December 12. 1996
Auandmg: Ben Kelley. Bettie Allison, Kathryn Lem. Arnold Seppa. Lee Smoots. Stella
Kraut, Melody Burnham. Harold DuChene who is not a member was also in attendance.
Mating was called to or.?er
Minutes from last meeting were read and amended.
MR111121111110 Bell=
Melody read a letter from a residents son regarding parking. Discussion was held and it
was decided that the resent should be issued a numbered pass to be able to park in a
Resident Slot.
Melody read a letter from the Housing Inspector and got four vohmtars from the Council
for a random pick of 10 apartment that have to be inspected.
Melody informed Council of the fire code for all door hangings and that if they were not in
code they would have to be taken down or sprayed.
Discussion was held regarding resident reserving rooms and to watching their questa close
enoug%. This will be brought up in the Resident Mating and a copy of the Resident
Agreement will be put in the January Newsletter.
Council voted to split the cost of sun shield for the diningroom doors with the Management
to kap the heat out of the diningroom.
Melody mentioned that we had received a new flag from Ramstad's office. Also two
benches have been donated from a family member of a resident.
Old Btusiness•
Ash trays are being ordered in Spring
Piano keys have been redone and the cost will be taken out of the Resident Fund
Coat rack has been ordered
New Business
Melody reported on upcoming activities at PTS.
It was decided to change the time for special dinners to 6 P.M. -so that working residents
will still be able to attend.
Pool table committee would like more racks for q -sticks. This will be tabled for now until
the balance of the pool table is paid off.
Hose for car wash will be purchased.
Sign explaining front entry phones was discussed.
It was suggested that maybe there could be a fund-raiser for new table clothes.
It was suggested that we purchase a new outside holiday figure for our front porch each
year after the Holidays when it will be on sale.
Melody will talk to the new Beautician regarding the smell of permanents in the halls.
Meeting was adjourned
TOWNS CRIER
Vol. III, Issue No. 22 DECEMBER 19%
A Note From Melody:
I just love this time of year!! I have been amazed by the way the spirit of the
season lasts all yesr through at Plymouth Towne Squam. Since I have worked
Isere I have been doeply toucheI by the genuine caring of our residents. I have
watched you care for Your neighbors when they have been ill, grieve with them
when they have been grieving, and laugh with them when they are happy.
Everyday .5omethirg wonderful happens here. My staff has told me time and
time again what a joy`it is to conte here every day to work. The abundance of
caring unseifisb people under one"roof is phenomenal. The pool table that y*4
is a grime example of how ycu um pull together for the good of the
coattmanity. I have been stunned by all of the pe .e I sae playing pool with
aach.adw, (women and mm aae) lsatgbing sad having a good time. Peace ,be
with Leh and evotyone of ou this holiday season SW theme you for .44hV&
ybur fiwss with. us;
HOLTDAY SPIRIT!
ha ow Iart nowsko:r it wo waggesod th.r wetycsaue make a {
d6usam towardsis needy fkt* for Chnstmaq. We bays {'d
ro yed natty dmoons MW Thelma Paine and halt JetwaW
nava vohthtaored.ty take care of this for us. Ii you have tuty
sugpia6ris talk to eidw of theta. We can still use inotc ;a + . ' ?
donntio=!` • e 4!
r
POSTCARDS
Thi new postceirds ofPlymouthTowne Square have arrived. Thev
will be sold in he orrice for $ 50 per card and envelgiv . Yeti -lay
pur mase any quantity as our first order was for 1,004 and we, ,am
reorder'.
COMING EVENTS
There are a lot of wonderful events that will take place here at
Plymouth Towne Square during the month of December. You will
have to pay special attention to this Newsletter and be sure to mark
your calendars.
You have the privilege of enjoying two different scout groups this year. Groups
are constantly asking if they can come here and make your days brighter. In
return we have the chance of helping them cam badges and enjoying a great
time.
December 9 Have you ever wished that you could make your own
greeting card? You will have a chance to learn how if you sign up for this
event. (This is the same group that brought the painted trivet project to Towne
Square that most of you missed and are sorry that you did.) You won't want to
miss it this time. There will also be games and it will be fun just being around
the young people. The cost is $2.00 and it is guaranteed to be worth it. They
need a head count so bring your money down to the office and sign up on the
bulletin board.
December 11 This will be our annual Holiday Party. . t We
have combined it this year with our Get -Together. We will be having a
catered dinner of turkey and all of the trimmings. Special entertainment too.
The cost will be $4.00 per person. Come along and join the .party.
COMING EVENTS
There are a lot of wonderful events that will take place here at
Plymouth Towne Square during the month of December. You will
have to pay special attention to this Newsletter and be sure to mark
your calendars.
You have the privilege of enjoying two different scout groups this year. Groups
are constantly asking if they can come hero and make your days brighter. In
return we have the chance of helping them earn badges and enjoying a groat
time.
December 9 Have you ever wished that you could make your own
greeting card? You will have a chance to learn how if you sign up for this
event. (This is the same group that brought the painted trivet project to Towne
Square that most of you missed and aro song that you did.) You won't want to
miss it this time. There will also be games and it will be fun just being around
the young people. The cost is $2.00 and it is guaranteed to be worth it. They
need a head count so bring your money down to the office and sign up on the
bulletin board.
I
December 11 This will be our annual Holiday Party. X13- We
have combined it this year with our -Get -Together. We will be having a
catered dinner of turkey and all of the trimmings. Special entertainment too.
The cost will be $4.00 per person. Come along and join the party.
December 13_: Do you like to sing Christmas Carols? There will be a Girl
Scout troop here on Friday at 4:30 to lead us in carols plus they are bringing
homemade Christmas cookies for your enjoyment. Come down to the dining
room and get into the spirit with these young ladies. This event is free and one
you won't want to leave off your calendar.
December 18 - MOSEY ALONG WITH MOE: There is an excellent Holiday
Light Tour planned. A sign up sheet is posted on the bulletin board outside of
the office. This is an opportunity to sit back and leave the driving to someone
else. Moe has planned a special evening and treats besides. What a perfect way
to see all the beautiful decorated sights in the Twin Cities and not have to get
cold or wet. Come along and bring a friend. For 56.00 -it will be a real treat.
Moe will have several other trips coming up. One of these will be to the
Treasure Island Casino on Dec. S.
MOVIES - Watch the bulletin board for names of movies to be shown on
Saturday nights. As of this printing they have not been chosen yet.
DECEMBER BIRTHDAY
12-01 Ethel Smith Apt. #205
12-06 Tom Sullivan Apt. #128
12-08 Adey Keller Apt. #117
12-13 Mary Gormley Apt. #122
12-13 Mary Miller Apt. #131
12-15 Ruth Saltman Apt. #306
12-15 Jennie Schafer Apt. #115
12-18 Evelyn CedmVw Apt. #231
12-23 Elaine Empey Apt. #103
12-23 Barb Roberts Apt. #229
12-25 Florence Brennan Apt. #301
EXERCISE EQUIPMENT - We have two exercise bikes and a rowing machine
that we are not using and will give to anyone who wants it. Let us know in the
office if you or anyone you know is interested.
THERMOSTATS - The heat in this building is hot water which takes longer to
heat up your apartments than forced air. You should find a comfortable setting
for your unit and leave it set on that. If you leave to go on vacation do not tum
the thermostat down.
PIANO REPAIR & TUNING - It was brought up in the Resident Meeting that
we vote on this issue. A vote was taken and unanimously approved to fix the
keys and tune the pia :5i. This work is now being done and should be completed
soon.
fvI
HEARTS AND MEMORIAL FUND POLICY - Residents can
voluntarily donate $I with their rent payment. This money is placed in a special
fimd with two purposes. The first purpose is to generate a fund for memorials
for residents and residents children who have passed away. We will donated
25 to the charity of their choice. The second purpose is for a floral gift taken
to the residents room on their return frons a hospital or nursing home stay. This
floral gift will be taken on the second day they return home.
GREETING CARDS - Our Sunshine Lady, Kathryn Lents, will sell cards at the
Thursday morning coffee get-togethers. Please don't call Kathryn at home.
We passed out shopping bags from the Plymouth Metrolink at our Resident
Meeting. If you did not receive a bag and would like one we have more in the
office.
LOVING, RESPONSIBLE 'GRANDMA' sought to play with and guide
delightful, lg month old girl. Non-smo*. Bi -weekly and occassional sitting to
back-up daycare. Within walking distanC01— will pier k.#p. Please call 557-9153.
Dear Residents,
I want to thank each of you for the
wonderful going away party and gifts. I
really love my crystal pen holder and
letter opener. Whenever I see them, I
think of you and PTS. Also, thank you
so much for the gift money. I plan on
purchasing a crystal business card holder
to match the other items you have given
me. The money leftover will be going
towards something special I have wanted
for a very long time but could never bring
myself to buy.
I miss you all. On those hectic,
frustrating days, I gaze at my PTS
postcard and wish I were there. I hope
you are all well. Have a wonderful
holiday season and a happy new year!!
Warmest regards,
Sarah K. Miller
Getting to Know You" - We are still hoping that many more of you will hand
in you history questionnaire from last month's newsletter. We would like to
feature a different resident every month. There are so many people with
interesting backgrounds in our building, please step forward and let us get to
know you. If you can't find your sheet stop in the office and pick up another
one.
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DEVELOPMENT SUMMARY
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The Activity Room has been a busy place since the pool table arrived. The
residents are really enjoying it - even the women! Harold Kukar has agreed to
give lessons which will be Dec. 3 & Dec. 5 firom 1:00-2:00. Women and men
alike arc encouraged to tike advantage of these.
SECURITY TIPS FOR THE HOLIDAYS
REMEMBER....
You aren't the only ones doing your holiday ahopping at this time of the year;
BURGLARS AND THIEVES are always on the lookout for a good 'bargain' cool!
PROTECT YOUR PROPERTY AND HAVE A
SAFE AND HAPPY HOLIDAY SEASONI
B MONEY
People have a tendency to carry larger amounts of ash during the holiday sawn. Instead of carrying ash.
carry one credit or ash card, the number of chaks that you anticipate needing and two forms of identification.
Carry thaw :.ems on your person, in a front pocket or hidden body pouch. Purses and wallets are easy targets.
Preferably, leave them home.
B VBAICES
Lock and remove your gunge door opener from your vehicle! NEVER LEAVE YOUR CAR KEYS IN YOUR
VEHICLE, EVEN IF IT IS IN YOUR GARAGE. Secure all purchases in the trunk and pick up large sited
items at the end of your shopping rather than at the beginning. Reduce the opportunity for criminals to be
succenfull! Don't show or make a potential criminal wonder what ycu may have Avoid using blankets or
clothing to cover valuable left in the car. Immediately remove all purchases from your car when your return
home.
B DELIVEN/ES
Schedule deliveries to be made when you aro at home. If you can't be home, make arrangements to have parcels
delivered to a neighbor or delivered to you at work. if you or your neighbors observe any delivery person doing
anything that appears to be suspicious call the police.
6 Howl SBCUNI7y
Kap your home locked at all times and remove purse, wallets, brief cams and valuables from entry ways and
from the kitchen and bedroom arca, in your home. Don't keep presents near windows when they an be seen
from the street, especially once they've ban unwrapped.. Break up boxes, especially for purchases like
televisions, stereo or electronic equipment, and -put them in garbage bags. Engrave new purchases with your
personal Operation identification Number. There numbers we free of charge and can be obtained from your
local police department. Marked property is more risk; to take, more difficult to sell, easier to trace and
provide solid evidence of possession of stolen goods in a court of law.
Garage service doors often are equipped with only a spring latch lock (a bedroom or bathroom lock). Add a
single cylinder deadbolt lock to the service door or secure it with a two by four board anchored by metal
brackets. Secure sliding patio doors by using a bracing bar in the lower track. This will prevent the door from
being moved left to right. You must also reduce the clearance space Left in the upper track of the moving patio
door. Drill ) screws in the upper track and let the head of the screw hang down about W inch. This will
prevent the door from being pried up out of the track. Remind neighbors to always keep the overhead garage
door closed, whether they are home or are not home.
B VACATION
If you leave your home during the holidays, tell a neighbor how long you'll be gone and where you an be
reached. Ask them to check your house every day. Leave lights, radios and/or televisions on timers and ask
your neighbor to change the appearance of your curtains or shades. Make arrangements to have snow plowed
from your driveway and sidewalks and, if possible, ask that a neighbors park in your driveway while you are
gone. Do not leave voice mail or answering machine messages that indicated that you are away.
DECORATE SAFELY THIS HOLIDAY SEASON
Use only lights and decorations tLat have the 'UL' symbol. (Underwriters' Laboratories).'
Check each set of lights, new or old, for broken or cracked sockets, frayed or bare wires,
and loose connections. Discard damaged sets or repair them before using them. Use no
more than three sets of lights per each single extension cord.
Check your smoke detectors monthly and vacuum them twice a year. Develop and
practice a fire escape plan with your family.
Have your furnace and chimney inspected annually. Heating systems are the leading cause
of residential fire.
Never use lighted candles on trees or near other evergreen decorations. Keep candles away
from decorations, wrapping paper and never a burning candle unattended. Use non-
flammable candle holden.
Use an artificial tree that is certified to be fire resistant. If you use a fresh tree, water it
frequently.
Place tree away from fireplaces, radiators and other heat sources. Make sure that all space
beaters have at least 3 fat of free space from any other object.
Before lighting your fireplace or candlesremove all greens, boughs, papers and other
decorations from the area. Make sure that the flue is open when you start the fireplace and
that the fire is completely out before you close it. Do not burn wrapping paper or
newspaper in the fireplace. Partially burned remnants waft up the chimney. If they land
on the roof they pose a serious fire risk.'
In homes with small children, take care to avoid decorations that are sharp or breakable.
Place trimmings with removable parts out of the reach of children and avoid trimmings
that resemble candy or food.
a Happy and Safe Holiday Season
The
PLYMOUTH TOWNE SQUARE
RESIDENT MEETING - NOV. 21, 1996
The meeting was called to order by Ben Kelley, Chairperson.
Minutes from the October meeting were approved.
The RESIDENT FUND was reviewed and accepted as presented below-
VI IV/70mad"ap rwnv a
10/11/96 Pizza Pan 208.69 20869
10/11/96 PizzaPany 5up lies 208.20)(5208.20)
10/19/96 Flowers lorra ne Otteson 58.51 851)
10/24/96 Pool Table Contnouuon 5251 93 5251 93
10/20/96 Sam's Club 5103 22) T7fs103 22)1
10/227/96 Return Cneck 57 00) 1 1$7 7011
10/31/96 Bank Charge • exceeded deposit 50 10)1 t50 10)
10/30/96 Bank AWtonciliation 472.89 $339.72 $477.44 1,548.33 2,838.38
11/6/96 Pancake Breakfast 10/26 119.00 5119.00
11/7/96 Pool Table Donations 350.00 S350.00
11/1,96 Payment for Pool Table 51,980 74) 51,980 74)
11/13/96 cleans 8 Memcnal Fund 51 00 551 00
q L-.
I 11113/961PosI Cards I __ I n»»» •
COMMITTEE REPORTS
Resident Council - Ben went over the minutes from the Resident Council The pool
table is to and being used. Only $82.41 had to be taken from the Resident I=und
By -Laws - Arnold Seppa reported that the committee is meeting and will be passing
out copies of the new by-laws soon.
Pancake Breakfast - Bettie Allison just stated that we can use more people to attend.
Garden - Barb Buchholz said that the garden plots would be distributed by a
drawing the same as last year.
Pot Luck - Marvel Johnson reported that the Get -Together for December will be
combined with our Holiday party.
OLD BUSINESS
POST CARDS are for sale in the office. They will be $.50 per card and envelope.
You may purchase any quantity.
Don't tum your thermostats down when you retire for the night or are going to be
gone. We have hot water heat which takes longer to recover and the water
temperature has been turned up.
We are collecting money for the needy. Leah Jennings and Thelma Paine are in
charge of this project.
The Lights Tour will be Dec. 18 and the cost is only $6.00. It is open to everyone
including friends.
We took a vote regarding the time we hold our Resident Meeting and it was decided
by a majority to keep it at the same time.
A special thank you was made to the Miller's for the Seeing Eye Dog presentation
and to Ardis Funder for the clean up she always does atter events.
The garages will be swept on Monday, Nov. 25 and window washing should be
completed this week. April will replace screens on 1 st floor and Lance & Kim will
do 2nd and 3rd..
NEW BUSINESS
The chocolate cake today is presented by Barb Buchholz as a thank you to the
resident's for caring during the recent death of her daughter.
There are two exercise bikes and a rowing machine that we are giving away to
anyone who may want them. Please let the office know or we will give it to
AmVets.
It was decided to take a vote and see if we want to fix the piano keys and have it
tuned. This will be done this week.
The grill will be left out all year: Just remember to be sure and cover it again after it
cools down.
Cards will be sold by the Sunshine Lady only on Thursday at the coffee.
Bags were passed out from Plymouth Metro Link.
There will be many special events here during December. Check the board and
calendar.
A vote was taken to take $2.00 out of the Resident Fund to help with the Holiday
dinner. The office will also contribute $2.00 and the Resident cost will be $4.00.
It was suggested that we decorate trees outside. This will be looked into.
The lights on the chandelier will be cleaned and replaced.
Painting will still be done where cracks have been filled.
Valances for the dining room are in next year's budget and should help the sound.
NOVEMBER BIRTHDAYS WERE ANNOUNCED.
MEETING ADJOURNED
December 1996
Monthly Planner
millet! by CaW dw C dw Plus an I=96
1 2 3 4 5 6 7
9:00 AM Church
service
10:00 AM Exercise
7:00 PM Bingo
10:00 AM Mens Club
lDR)
7:00 PM Bridge (AR)
8:00 AM MeyaYs Dairy
9:30 AM Church Smice
10:00 AM Exercise
10:00 AM Co1Tec(DR) 10:00 AM Exercise
7:00.PM Bingo 2:00 PM GAMES
7:001'M
MUVR:
1:00 PM Schwwfs(DR)
1
8 9 10 11 12 13 14
9:00 AM Church
IF Service
10:00 AM Exercise
4:30 PM MAKE A
CARDI
7:00 PM Burgo
10:00 AM Mens Club
DR)
7:00 PM Bridge (AR)
8:00 AM Meyers Davy
10:00 AM Exorcise.
S:00 PM HOLMAY
PARTY
10:00AM Co0'a(DR) 10:00 AM Excroise
I:W PM Resident Cavo 2:00 PM GAMES
eB Mts 4:30 PM CAROLS &
COOKIES
7:00 PM
MOVIE
15 16 17 18 19 20 21
9:00 AM Church
Service.CUBIC
9:00 AM WcBms
0:00 AM Exercise
7:00 PM Burgo
10:00 AM Mens Club
DR)
7:00 PM Bridge (AR)
8:00 AM Meyers Dairy
9:30 AM Church Service
10:00 AM Exercise
1:00 PM Seh%-an's(DR)
1:00 PM Reddest Moet 10:00 AM Exercise
Ing (DR) 2:00 PM GAMES
7.00 Phl
INOCOFFEE
7:00 PM
MOVIE
22 23 24 25 26 27 28
9:00 AM Church
Service
9:00 AM FOOD BANK
I0:00 AM Exercise
10:00 AM Mens Club MAY 10:00 AM Cofrce(DR) 10:00 AM Exercise 8:20 AM Ptmeahe
DR) CHRISTMAS 2:00 PM GAMES anmu st
7:00 PM Bingo
OMCE CLOSED
Ift 7:00 PM
Is MOVIE
29
900 AM Church
Service
U
30
10 00 AM Exetd-e
7:00 PM B' kf
31 ,rel®hQ.s ,_.,97
10:00 AM M 1s. h b : ; s tv r w s w
lU3) s a s a 7 s f s a l t• 10 n
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millet! by CaW dw C dw Plus an I=96
MEMORANDUM
TOi ANNE HURLBURT
ED GOLDSMITH
FR.: Donna Floata, Regional Director of Operationainab
Date: December 31,1996
RE: PTS Monthly Report for November 19%
Montes Financial:
November Financial Statements (see attached).
RevenueNacancy - Reflects timing of deposit
Beauty Shop/ - reflects increase in rent
Revenue/Guest Room - Reflects 9 reservations for October
RevenuelLaundry - Reflects timing of deposit
RS/Programs/Supplies - reflects mistake in allocation - will show change next month
Housdroeping/Purch. svcs reflects special outside only window cleaning
PO/Salaries - Reflects adjustment from payroll dates
PO/Apt Rehabilitation - one moveout
PO/Purch Services - broken from lock and annual back flow once a year test
PO/Repairs and Maintenance - Reflects service calls regarding heating and replacing Zone Motors
Utilities/Water - overpayment of one bill
GA/Salaries - Reflects timing of pay periods and change in hours
GA/Supphes - Reflects inventory of office supplies being down
Wtepairs & Maint - reflects toner replacement
Oeeapancy/Mar keting:
Monthly Occupancy Report for November (see attached).
97 units leased plus 2 caretakers.
November Homing Report: includes December Resident Newsletter
Plant Operations:
Fall window cleaning - outside only
Have grand staircase chandelier cleaned
Resident Servieea:
Pool table placement
Met with Principal of Ply Creek Elementary School re: possible programs for residents
Josephine's apparel show
AARP refresher class for residents and seniors outside bldg.
If you have any questions, please contact me at 827 -MM
CC: Geoff Kauffman, Melody Burnham
MONTHLY OCCUPANCY REPORT
PLYMOUTH TOWNE SQUARE
November 1886
1998 1 JAN I FEB IMARI APRIMAYI JUN I JUL IAUGI SEP IOCTINOVI DEC TOTAL
MARKLtMG:
P1muddlonffflo s 3 9 11 8 12 8 9 4 6 1 7 1 78
APPLICATIONS:
Rm ved I 1 I 1 I OI 1 I 1 I 21 21 1 1 0 1 0 1 1 1 NA
Bo ftdW*
adanum+.- ai I av I ae3 I d7 1 87 87 86 NA
Cardmkw 21 2 2 2 21 21 21 2 2 21 21 2 NA
TOW le boOMM 99 —"1 99 99 99 99 99 99 99 "1 991 99 99
Adud Mores II 01 01 11 01 01 11 01 21 01 01 01 1 a
Carstskw
excludes Caretaker apartments/perape spsces
FLTAOUIO f 8O
3137 MM AVM S
MWWOLIB, M rAW
FIO IAL OTAMB - IOt IT®
Oar 30 46
Mr DEC 3 0 1996
F1l=•Id1T 84
G h"MAmdy,+b
ebrr. !loner end Nswm6r 10./!11
Yi0'
Adud
1rtD
OWN tNNE
Anmd
Luded
Rwemms:
OVAMP M 87MAn O7:ou 12.610 1 amn
bftdmmdb lam
10 17 12
aml 4.70
T FbM i13.7
Aind RmWW 8WW M 02102 szm pe4 11A17
tboda.rp MAN 14md Tie OA10
o teeima WblrmlM d OU184001) 7eAM
GeM7 110.119 T1) 07x12A104IaAIMSMINDm
Tod OFen01ftpws R'0.
Nd b ft m cpwmmv e
A40bMb b Gdl Fbw.
1e,7e4 1ed00AMNINIMM LW ism
Deer. QW.) b Rembetles 1Ae2 0 IAM 0
eer. pear.) In Phodde V= 0 on) 0
lamabC.bAIPAAMWE*r 0.178) 0 0.171) 0
AMmad Red Edde TOM 2000 Wey 100 21,211
Aamrd' I
I wine 0 2WA10 0
ibdBMW TMPWM aim" 172 011)
Cam's 0at lAAoo OMAN w.0o0
Fund 17.110 0 1711: 0
D*mbb odit 9anbe hmd Pd vW 0.704 4714 a okm
Omubb OW SWAM Find No 017JOIQ 0 SpA) 0OIitGerAFFwd&Awod0o
bnabra pemm bipaMun8a 02) slum ae CK117)
FDNC em W m - b CMdr. Fund V"" 0 FOAM 0
FOIL 1w 0lmele b OAbe Fund
Oullobl
WJM 4iA14).
wl m flaw
ba p mum b cmh 11 ) 1
Gdtidom%lis imbeelYm IMAM 110.1.001 a 1112M
ftOEdam%brendW30."M 11 Mr.. AIM MAL
UipE01 ASIETS:
mm w
LTie=lO - GPmT18O
SA910O - Seti1TT DEPOSITS
ACO3wS SELEI9A0LE-TEWI0
ACtIt01B B "WILE-OTw
P 110 I8iiA0CE - LE3BGL
plll O EtPEASE -am
TOTAL ll B ASSETS
PROPIEW. PLABT. AO 1=11 Ei o
LAto
ML0ILi0 0 II100(Bi0r0
LAW 111PRI wls
M A OiIIV - SHEML
wUPIL011 - Comm t
Rio A MAP - 8t1iBDEBIO
LESS ACCINRATO OEPBECIATIO•
T07AL pmmm, PM, 6 E IlR
oTw AUMz
Ilmfm
IOYESIwS-OOT 11EI9IOI m
I0YEO11L9I8-WITAL UP.
LiiQT12111 6TAET-w 07ET0
ItM1 1170 036t0I2ATiO 0O $
LEO ACCINUTO A1 TIz#Tla
TOTAL OM AUM
Tofu ASIETS
PL1IIIIR8 10!11 11111111
OALA0L1: 1111
sm 30 96
IOINOITE
ASTM
Dwelt eALAELii IE1
Awe 0 VIII91 Lbw
1.00.00 sm.w 500.05
03,99.00 34.84.8 51,603.51
30,715.19 150,126.90 120.411.0)
356.00 43.00 MAO
603.61 2,226.79 1.343.1)
1.669.97 1,962.00 M-111)
1.230.30 021.40 414.10
121.719.01 190.016.53 77.237.52)
499.267.00 499.267.0 0.00
5.613.912.23 5.5n,mis 14.426.00
48.S43.00 46.673.06 1.0)0.00
x3.207.64 150.496.31 2,)91.23
1.06.38 1.260.65 WAS
1.015.111 1.015.15 om
475.777.07) 737.02.31) 107.9411.96)
5,032,061.8 6.000.374.0 (160.312.60)
202.220.0 2!3,330.50 50,00.8
314.954.20 261,006.46 33.127.74
45.036." 22.1R.0 22.912.10
2.910.15 2.150.111 0.00
18.166.56 18.166.56 0.00
36.943.0) 63.50.6) x.304.2)
763.362.07 60.026.00 118."
6.719,205.23 6,w.211.44 146,014.21)
110170 01231/95 41639E
c T+nwa)
LURILITIES = FUO OALAOtf
CIRMT LIA0ILITIE6:
A XKM PATAKE - UM 10.99!1.74 6,556.70 0,760.76
OOIIO11B0 MTAKE 0.00 2)0.00 210.00)
ALT01 sA min m w 7.347.11 0,015.62 611.91)
A IBIEAEBT 57.762.50 01.225.00 127,=.50)
60D10D DEAL EOMTE T6 20.147.45 20.405.59 1270.u)
Ag616R EAPEOlO 101.@ S.M.K 4,4msG)
T 0611RITIEO - M 790 90.000.00 0.00 90.000.00
9 Ilv 0@00110 29.612.67 29,7KS5 MAN
TWK CWJW LIABILITIES 212.170.90 151,457.60 60,601.79
1006 TM OR":
1mi FATAKLE 5.525.000.00 5.110.000.00 1751000.00)
MU Lm TEM OEOT 5.525;000.00 S.700,000.00 175,000.00)
FUR ULM:
001111601E0 CAPITAL 1.000,000.00 1.000.000.00 0.00
PAIDEBS' DEFICIT 35.759.04 g,30.K 0.01
62T IBDO16? (LOIS) 171.005.60) 0.00 171.095.60)
TOTAL FUR BALAOOE 1.002.061.24 1.037,759.04 171.095.60)
TOTAL LLAIILITIEE 0 FUR OALA001 6,759.205.27 6,0K.217.K 1IK.014.2l)
110111 TONE 110
WATEW OF E 1108
11 000 EEO® 10v 30 96
MA MITO
MI M. i TIO 910 IMM 6NNEN7 T996-
10111 MEET VARIANCE O1 M. ACIINL EO= MIAM OF M. MC 1916
0111101:
JIM...
AMI1119T IBR 4.65.00 4.65.00 0.00 0.00 am." 460.079.0 0.66 0.00 511.50..0
NRA I0{91NNL IIUMI0T W.6M.00 20.66.00 0.00 0.00 227.535.00 227.58.00 0.0 0.00 240.170.00
NIp01-MTA7B I.M.0- I.27S.00- 0.00 0.00 14.05.0- 6.05.0- 0.00 0.00 Il.100.00-
VA=T FACTO! - AtA1T1B 101.00 610.0- 671.00 163.66 9.17f.6O- 4.s10.0- 4.666.60- 104.65 4.920.0-
N1o11eT FIC 1at - M Io7 090.- 173.0- 717.0- 616.65 5.066.63 I.NLW 6.937.41 38.61 0.070.0-
NICAR7 - CNETA35R ARRAN 50.00- 50.0- 0.00 0.00 10.0- 50.0- 0.00 0.06 600.0-
6WNR METAL 1.725.00 1.735.00 0.00 0.00 10.975.00 10.976.00 LOB 0.0 20.700.00
sum sV 111! 15.00 10.0 5.00 5.0 1.15.00 1.10.0 5.00 2.27 1.200.00
01m NOW MINTALs 315.00 M3.0 70.00 21.57 1.375.0 1.50.0 70.x0 6.66 1.150.00
WNNRT 15.61 700.0 103.61 26.5 0.791.60 7.700.00 1.067.60 16.5 0.600.00
01MLL MRs 0.00 65.00 65.0- 100.00 M.00 100.00 00 30.56 25.00
106E011a71NCIII 67.03 65.00 335.174 0.90 13.660.47 6.331.0. 9.87.47 216.6 6.760.0
TOTAL 0E1 s 64.472.66 66.660.0 167.56- 0.26 722.110.10 70.213.0 14091.10 1.Q 713.09.0
ENPEIREls
MINOT M910Esx
11sCRLAEM 61.60 21.0 4.60 201.90 261.22 227.0 16.22 6.26 260.0
mom 900RM01 10.56 293.0 196.66- 6s." 1.35.4 1.493.0 11x.5- 11.36 1.145.0
NAKIEs - IMEK 51.67 96.00 157.67 167.52 1.335.09 1.50.00 10.09 456 1.326.0
TOTAL KIIKIT 1Nx 615.63 610.00 5.43 1.31 2.901.7! 2.952.0 50.27- 1.10 0.s17.00
N0!@HINs:
ULARI1s M.06 664.70 603.16- 50.30 7.55.60 0.290.00 698.6- 0.36 9.161.0
1M11Ts 63.53 167.00 103.65- 61.93 1.670.90 1.991.0 80.02- 76.07 2.369.00
900. s9Cs-1550 1.272.60 0.00 1.272.60 0.00 3.4s0.61 2.60.00 1.030.61 43.76 2.60.00
AMAIN AND IMINNAKE 0.0 0.0 0.0 0.0 ULM 20.0 60.06 26.4 200.0
WIn - coo" 09.50 186.00 73.50- 66.76 2.663.50 1.015.00 620.50 34.63 1.960.00
TOTAL 10N*RE9110 1.714.57 1.026.00 6E0.sf 67.11 15.40.61 16.096.00 713.41 6.07 16.O LOO
cum= M. It T7O TTO
1x11 t6pQi TO1119E OP W. AtRK Olo6El 9A11A0CE
wells"
ROII 4XWTlm m ml1Td1 Me
fmmu 410.29 O72.41O 31f.T1- 40.35 0.007.47 9.510.00 1.50.5 -
awl" 109.10 2".00 ill- 45.41 1.33O.R 2.1".00 WA.W-
11n.1131111ILITaTIa 18.00 150.00 23.00- 16_67 1.65.69 1.060.0 14.31-
C11ETO@ ALLaMO00O 50.00 0.00 0.00 0.00 471.12 5O.o T6.00-
PIRO.1<0C0.8m 1.671.21 1.560.0 111.21 7.13 13.416.16 8.015.00 1.351.!6
1911110 a mu. 966.25 275.00 669.1! 130.72 17,507.56 3.06.00 14,401.56
O1OPL1Es - 9Etdal Le 300.0 616.60 203.5 5.78.8 3,300.00 2.45.33
1gtO1BOg6 57.65 so." RAS 6.8 5.400.36 S.M.O 13.36
1119llmIp[OR 117.51 So.00 67.51 133.OR 6L5.O"a 730.0 100.16
TOTAL PWI WM IOIS 4.977.67 3.962.00 1.056.67 26.27
6......
66.290.3 49.002.00 16.291.95
WILITIEO:
OTILITIEsAM. 1.470.66 1.000." 507.34- 20.52 1T."S.1O 10.075.00 1,2A."-
01ILITEO-4"011 1."0.03 3.610.00 1.610.17- 46.60 17.110.6 35/703.00 10.666.96
WILIT11O-11INT9O 1.000.19 1.000.00 001." 00.96 9.060.27 14.000.00 4.111.73-
TOTAL WILIM 5,239.70 6.410." 1.170.8- 10.16 669.41 00.600.00 26.010.5P-
P1a6st11 m WRAT00:
JIMI7AT100 1.3".47 1.400.0 0.53- 0.06 15.306.20 16.400.00 S.0-
O9O6CIAfl0O 17.065.20 1T.WA.W 0.00- 0.00 107.965.56 107.506.00 47P.56
tEP9E0T 19.6E 16.671.25 26.671.00 0.5 0.00 297.91T.So 297.017.0 0.5O
I-P1OPQTT mi s 1.062.00 147.17- 16.12 lo.009.b/ 11.o6P.a0 1.009.36.
wK ESTATE Tmm 1.947.50 1.164.00 196.30 10.96 20.000.00 19.497.00 505.00
tan Pas oao 0.60 o_W 0.00 0.0 0.00 0.60
MAL Pawn" a EEL. 47.900.13 47."3.00 46.13 0.09 571.446." 5O.s".00 71.10•
901.0 O>ilm 1"6-
07 ". 1E1111111k 1"6.
gum_ .
ILIO 16.a16.W
31.19 2.003.W
OAT 1.0".00
13.95 619.11
6.12 asAm.00
470.5 3.300.00
73.71 3.600.00
6.69 6,700.00
14.16 610.91
33.5 116,336.00
6.53 00.675.00
52.16 40AL"
29.37 15.000.00
WIN TS.675.00
0.06. 16.000."
La 206,ss2.00
0.10 3x.001.1
9.00 12.141.00
1.51 a.m."
0.00 0.6
0.01 510.42.00
CU MT 9411. a 910 TS W.11 ARIMRT I99b-
MF1 101011111 MMIARR! 0P M. ACML MEET VARIANT;` OF M. 00291012 1906
mntiml 67
pRQT. .
MEAL ARO AON1016TRATI9E:
IAMRIEI.1110 321.6 2,343.00 2.041.92- 66.61 26,462.23 26,160.00 6111.7/- am 29,623.0
40MRIEN-ARAE 1,271.43 OWN Wm 56.19 11,102.90 9.696.00 1.604.00 17.76 10,670.0
0E111tIT6 350.61 7160.00 609.39- 53.0 06061.3 0.003.00 691.03- 3.74 9.660.00
IAMIRA,O OM. 0.00 0.00 0.00 0.00 0.0 0.00 0.00 0.00 0.00
ArdwI0110-9016. 0.00 33.0 33.0- 100.0 650.60 361.00 93.60 26.30 306.0
AM/IT i ACOMETI00 0.00 0.00 0.00 0.00 6,000.00 6,200.00 200.00- 6.76 6.200.00
am AIR TRAIRL 37.24 50.00 12.76- 23.32 317.34, 50.00 32.66- 3.96 600.00
001110 WANE 0.00 100.00 100.0- 100.00 0.00 1.100.00 1.100.00- 100.00 1.200.00
BAR 49MCI CURIE 0.30 0.00 0.30 0.00 06.30 0.00 06.30 0.00 0.00
ORRIS swim 0.00 25.00 23.00- 100.00 100.56 275.00 96.65- 34,.8 300.0
0010 6 MVC IIT. 0.00 0.00 0.00 0.00 917.60 919.00 1.60- 0.17 919A
TR PREMMTI00 FM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O.CO
INIVEIR-01C. Co. 71.90 100.0 20.10- 00.10 010.33 1.100.0 W.47- 26.32 I.M.i10
LML 0.00 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00
Ll 9 AND PMITi 0.00 20.00 20.00- 100.00 619.66 393.00 26.65 6.16 503.00
14101111111111111 FEE: 3.276.22 3.211.0 63.22 1.97 30,723.77 35.246.00 6.320.25- I2.Q 30.657.00
101111.111E GENERAL 0.00 0.0 0.0 0.00 0.0 0.00 0.00 0.00 0.00
REITIM A VIIHM 0.00 0.00 0.00 0.00 1.316.76 900.00 696.70 7/.62 900.00
PO6TAOE 20.20 00.00 39.00• 74.75 U2.16 1.000.00 37.64,- 3.76 1.010.00
MUM 1XIIRMICITIM; 0.00 23.00 23.00- 100.0 629.32 273.00 354.32 121.6 300.00
PIRG MIFICI6 03.90 70.00 13.90 19.06 707.33 710.00 62.67- 0.14 040.00
LEAD 0AR - OATA INPUT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
IEPRINO 6 MINT. 71.20 0.00 71.20 0.00 56.7 100.00 256.97 256.97 100.00
SPECIAL M. 0.00 0.00 0.00 0.00 73.73 60.00 13.73 26.72 300.00
MOPLIEi 115.39 70.00 103.39 150.56 2.000.79 770.00 1.320.79 171.53 040.00
TELO R 423.67 450.00 26.53- 5.45 4.703.23 4.950.00 166.77- 3.37 3.400.00
NISELLANM 34.39 50.00 13.41- 30.02 600.43 610.00 30.3 3.60 900.00
TOTAL GENUAL 6 AORTO. 6.137.73 0,211.00 2.07!.27- 25.23 95306.30 90.222.00 3.117.70= 3.9 100.411L00
TOTAL OPRATIR EmE15E6 66.45.31 67,912.00 1,460.69- 2.16 755,005.70 764.041.00 10,263.30- 1.36 W.2 Lm.
EARNING 1L0II1 1,900.07-
a amm
3.1102.00- 1.301.13 39.64, 31.693.60- 36.056.00- 23.140.40 42.20 43.377.00-
021
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
December 1, 1997 Reconvened Meering of the Adjourned November 20, 1997 Regular Meeting
PRESENT: HRA Chair David Crab, Commissioners Brian Hdmken, Brad Brown and John
Edson.
ABSENT: Commissioner Patriek Peh Wag.
STAFF PRESENT: Esecative Director Anne HorBmr% HRA Supervisor Ed Goldsmith,
Senior Cle&#Typbit Barb Petersen, and Fhranee Director Dale Hobo.
OTHERS PRESENT. Jim Deanovie of Peter Andrea Company.
The adjourned November 20,1997 meeting of the Plymouth Housing and Redevelopment Authority
was reconvened by HRA Chair Crain on December 1, 1997 at 6:05 p.m.
APPROVAL OF hflNUTES
The Nov. 20,1997 meeting minutes should be corrected to indicate that the mating adjoumed at
8:50 p.m. to reconvene on Dec. 1, 1997 at 6:00 pm.
MOTION by Commissioner Edson, seconded by Commissioner Crain to approve the Nov. 20,1997
minutes with the change noted above.
Vote. 4 Ayes. MOTION ADOPTED UNANIMOUSLY.
Public Hearing on Reallocation of Community Development Block Grant (CDBG) Program
Funds for 1997 Program Year to Shenandoah Woods Apartments
Chair Crain opened the public hearing. The public hearing was closed as no persons were present to
comment.
Housing Supervise- Goldsmith presented background on this issue. Jim Dewtovic, representing the
Peter Andrea Company, said that they could accept hail' of the 5100,000 in CDBG assistance when
the project begins and the other half in July, 1998. Commissioner Edson asked if we are pretty well
up to date on the expenditure of CDBG funds: Supervisor Goldsmith responded that all of the 1996
allocation has been spent. Jim Deanovic explained that HUD does not want any subordinated debt
to come due during the fust 15 years. Any repayment would have to come after 15 years.
Supervisor Goldsmith would like to see the city recapture earlier than 15 years. Jim Deanovic said
that is very tough to do. Commissioner Edson wanted to know if this has to be resolved tonight.
Supervisor Goldsmith indicated that tonight's action was to authorize the S 100,000 expenditure.
The terms of the loan could be negotiated by the staff. Director Hurlburt asked what the timing
would be if it needs to be brought back. Jim Desnovic said it is crucial to have it settled as soon as
possible.
MOTION by Chair Crain, seconded by Commissioner Helmken recommending that the HRA Board
of Commissioners adopt the attached resolution requesting City Council approval of the reallocationJof555,057 from the Affordable Housing Assistance and Development program to provide 550,000
for affordable housing development at the Shenandoah Woods Apartments and $5,057 for the
CDBG Housing Rehabilitation Loan Program in the 1997 CDBG budget, an allocation of $50,000
Plymouth Housing and Redevelopment Authority
December 1. 1997
Page 42
for affordable housing development at the Shenandoah Woods Apartments from the City's 1998
CDBG allocation, and authorizing the Executive Director to execrae all necessary loan and related
documents to provide the $100,000 in CDBG assistance to the Shenandoah Woods Apa tments.
Vote 4 Ayes by toll call. RESOLUTION 97-15 ADOPTED UNANIMOUSLY.
Discussion of Data Prueessing Allocatlons in the 1998 IMA Budgets
Commissioner Edson explained that he was concerned about the amount budgeted for the data
processing allocation and had not been able to attend the previous meeting at which it was discussed.
Finance Director Hahn was at the mating to answer any questions. Commissioner Edson was
concerned that the x6,000 cost.per workstation was too high compared to the costs at his firm.
Finance Director Hahn explained what is included in the HRA allocations. Director Huriburt pointed
out that the City does not charge the HRA for many other items that could be allocated. Finance
Director Hahn said these are true costs. installation and support requirements for the software,
network, and Internet access is quite extensive. Housing Supervisor Goldsmith explained the
services used for the Section 8, CDBG, and other -HRA programs. Commissioner Edson indicated a
concern that the Data Processing Allocations were not being appropriately spread among all City
budgets and this was diverting HRA program funds to pay for the allocations. Supervisor Goldsmith
commented that if the Data Processing Allocations were transferred to the HRA General (Tax Levy)
Fund budget, this would move these costs from the CDBG and Section 8 program budgets to the
City approved levy. Commissioner Edson indicated that such a change would satisfy his concern for
charging these costs to the limited program funding. Supervisor Goldsmith indicated that he would
include consideration of such a change as part of the discussions for the 1999 HRA budgets.
Plymouth Towne Square Depreciation Schedule
At the November meeting the Board had asked for additional infommtion regarding the potential
impact of the operating deficits on future financing for the HRA. Supervisor Goldsmith reported
that Springsted, Inc., the City's financial advisor had indicated that the bond rating firms would
ignore the deficits created by depreciation and focus their analyses on the cash flow from the
development. Changing the depreciation schedule to eliminate the operating deficits would not
affect future HRA financing.
Motion by Commissioner Edson, seconded by Commissioner Helmken recommending that the HRA
Board of Commissioners adopt the staff report as its response to the City/HRA's auditor's comments
on operating deficits in the HRA's Aiymouth Towne Square operating statement.
Vote. 4 Ayes. MOTION A)pted unanimously.
16;17-171 r'ffT"
Housing Supervisor Goldsmith announced that it was likely that we would not need to hold the
regular HRA meeting this month. The Commissioners would be notified if the regular December
meeting was canceled.
Meeting adjourned at 7:10 p.m.
WALKER MANAGEMENT, INC. •
MONTHLY HOUSING REPORT
This report is to be completed by the Housing Manager and submitted to, Janet Lindbo Chief Operating Officer i
alker Senior Services at 3737 Bryant Avenue South, Minneapolis, Minnesota 55409,. by the 10th of the nom
following the report month.
COMMUNITY NAME: PLYMOUTH TOWNE SQUARE
NUMBER OF UMTS: 99 Independent Living Units
0 Assisted Living Units
REPORT MONTH: December 1997
Nana of person completing this report Melody Burnham, Housing Manager
OCCUPANCY
A Total Number of apartments leased (including caretaker units) at beginning of month: 99
Total Number of apartments leased (including caretaker units) at end of month: 99
B. Occupancy ft -cent at end of month: 100%
C. Attach Monthly Marketing Report for detailed information.
D. Vacant apartment(s) for December. 0
Vacant apartments) for January: 0
E. Move-in's Anticipated for January: 0
F. Move Out anticipated for Januarys I
II. FOOD SERVICE: Not Applicable
III: RESHIENT SERVICES
1 A. Attach copy of report month's newsletter and activities calendar.
B. Attach copy of report month's minutes from Resident Council Meeting ..
C. Resident Issues:
New treadmill purchased for Residents Activity Room
Holiday Party and Program
Holiday Light Tour
Plymouth Fire Department armonmced Lester Contest
IV. BUH.D][NG AND GROUNDS ISSULS
Fred Moore from City called regarding taking the turn signs down on Plymouth Blvd.
New Caretakers received Boilers License
Ceiling vents cleaned
Soffet repair. completed
Clock Tower hand replaced
V. EM&N RESOURCES
Nothing to report
VI BUDGET CONTROL
List any Account Receivables over one month past due and action taken:
VII. GOALS.ACHIEVED THIS REPORT MO (Deeemberl
Held Holiday Party
Transformed 1/2 of eligibility forms to new rent amounts
Held Holiday Staff Party
Decorated for Holiday
Rented apartment 103 which won't be vacant until February 1
VIII. GOALS FOR REPORT MONTH (January)
Schedule carpet cleaning for three year residents
Refurbish Apt 103
Finish eligibility forms
Make up Budget Book for 1998
Clean end of year tiles
MONTHLY OCCUPANCY REPORT
PLYMOUTH TOWNE SQUARE
December 1997
1997 11 JAN I FEB 114ARI APR IMAYI JUN I JUL I AUGI SEP I OCT I NOVI DECD TOTAL
NA
NA
NA
NA
NA
NA
excludes canakw apwonenbfpmape epees
RESIDENT MEETING
DECEMBER 18, 1997
The minutes from the last meeting were approved.
The Sing Along Committee reported the December Sing Along had a
great turnout.
There was no old business.
The Resident Fund was approved.
The money from the sale of the cards now goes into the Resident Fund.
The Pancake Committee is looking for volunteers to "spit shine" the
kitchen after the Pancake Breakfast.
Aagard, our trash service is asking us to please try and condense and
separate our. garbage. Please try and crush all of your milk containers,
as they take up a great deal of space if not crushed. We do not expect
you to crush your cans, only your pop can. Please read signs very
carefully about where to put your cardboard, cans, bottles, newspaper
and garbage, etc.
The first Monday of the next several months, we are planning on having
a lunch served here in our dining room. The fust one will be January
5th at noon. Tickets will be on sale in the office. If anyone is interested
in preparing one of these meals, please let the office know.
The "Where is Lester Contest" applications are in the office.
Please remember -to Clean out the lint in the dryers, before and after you
use them. This is a potential Fire Hazard.
We are still looking into a Large Capacity Heavy Duty washer.
The Tread Mill in the Activities Room is broken. Melody purchase
another one wh;ch will be set up in January. They will send a
representative to explain about the use of the machine.
The clock tower has now been fixed, along with all the facia.
PI mouth Towne Square
Reslderd Fund
Bank Reconciliation 870.dt3
10M4t1'! Roaster 37
1020197 2(831.1011
10122/67IDeposk 830.00
10112/97lApdrs
10120167 Craft Sale Deposit 1.60
10t27l67 Pancake Breakfast 137.24
10124/67 Pancake Breakfast arocerys
11/11WIBankcharass MAIIII
1117WIDeposit for Currem .. 18.77
11111TWICuffent Card order 8.1
1117WINeaft and Memorial tt0
IIIA Q167Wenners memorial
1111 2 lfts 12.
11/12/67 Chow Mein Dinner(11110111-7011
11/15167 cards for residents(11112.76111
11/16167 card tables 169.
I/2tt/67 ncake supplies 118.
11/301667Iget together 189.95
1113tt197loancake breakfast 8141.50
IVOWIpapersuppiles 1.
12/10167 Bmaater entering- Holiday
12/9167 card mon 16.00
12M 1/09 Su as for Holiday Party favors 3 coniatiplecia WN
12/1497 Coffee Pot for Kitchen
12M8197 Heads & Memorial for December 818.00
12M 7/67 Su es for Ben K for printing music
j
We
A N(VM FROM MUM:
Happy HolidaysM December is such a busy month for family and friends that we
have tried to keep the activities to a minimum. I want to thank everyone in advance
for sharing with Home Free Shelter. You are always so generous and caring. As of
this printing, we have not been able to schedule any carolers for the building. If
anyone knows of any groups or choirs, please let the office know and we will see
what we can do. I hope that you have had a chance to notice the new decorations in
the laundry rooms. They were made by Kathy and I think they are a welcome
addition to the rooms. Maybe we will have a contest to see who can read them with
the right accent. The Plymouth Police/Fire Department gave us some very
informative information that we all need to be aware of during this busy month and
always. Please read them carefully. Don't forget to mark our Holiday Party on
your calandar. It will be such fun to have everything catered. We owe a big thank
you to our Craft Committee. Hope to see you all on December IS to see how to win
some money. Happy Holidays to each and everyone of you, may you have a safe
and happy holiday season.
TAKE TIME FOR YOURSELF
Close your eyes for a minute and think of all your most wonderful attributes.
Compliment yourself freely.
Take some time to appreciate your good points and achievements.
Think about times in your life when you helped others, fell in love and felt rally
good about yourself.
Make a mental list of the nicest things you can say about yourself. It's OK to
repeat yourself.
r
Snow
Aetwl J. stole
The snowflakes glisten as they 6U,
And soon the snow wiU cover aU;
Like nature's blanket silky white,
Snow tends to cleanse and make things bright
Each rooftop sports its fine new coat,
They're all well covered, none to gloat,
As trees with branches rough and bare
Wear sleeves against the winter air.
The fluffs and puffs that blow about,
So picturesque, draw children out,
A sled, a snowman, or such things,
With sounds of laughter snowtime brings.
A snarl of traffic when snow's deep
Can land one in a jolly heap.
But setting all such things aside,
Just watch the youngsters with great pride,
Recalling days of long ago,
When we all played out in the snow;
Oh, how we sledded, jumped, and rolled
In fallen snow, despite the cold.
Somehow we cross the span of years,
Forgetting worries, cares, and fears,
When we sit and watch the falling snow
And let the flakes just drift and blow.
0
FYI's for Tenants
There is some concern with the speed limit in the garage. Can need to drive slowly
in the garage and always look for pedestrians and other cars backing out. Please be
considerate of your neighbor.
Another reminder is to always check when you are entering or leaving the garage to
make sure that the garage door is down. This is one security step everyone can take
to help kap everyone safe.
If you are ever in the elevator and it stops, do you know what to dol There is a
regular telephone in each elevator right under the sign that explains where you are.
Open the box and call 911 explaining exactly where you are. This is written on a
sign and you only have to read it to the 911 operator.
Everyone should have two plans of escape during a fire alarm. If you are taking
your first route and you we smoke, quickly tum around and go out your second exit.
If there is smoke at both exits, then don't forget to crawl as smoke rules. Also, if
the fire alarms ever do go off (which we all pray will never happen) dodo not
your doors when you leave. In case of a real fire the fire departiet would have to
break down all locked doors if they need to enter. This happened m one recent
apartment fire and that is why it is mentioned to you. In case of fire or emergency
leaving of the building, do not lock Your dorm
New magnets: In your rent envelopes this month you will find a new magnet with
emergency numbers. Please throw your old magnets away and replace them with
the new one. The new magnets have similar information on them, only they have
the phone numbers of our new caretakers.
If you have any questions on the above mentioned items, please contact the office.
97ank
A BIG IdAdK$ TO THE FELLOWS
WHO WASHED DOWN THE GARAGE.
J.i BEN KELLY, TOM SULLIVAN
RUSS SMITH
GREAT JOB, WE REALLY APPRECIATE IT!
THE OFFICE!
EWeI
Remember the postcards of Plymouth Towne Square are still
9t 9ilable in the office for you to send for Christmas.
HOLIDAY LIGHTS TOUR
Moe has done it again. Mosey Along With Moe has put together a
bus tour of light, especially for Plymouth Towne Square, scheduled
for Wednesday, December 17th. The cost will be $12.95. There is
plenty more room, please come and sign up. 405ak,)
TI.S THE SEA SON TO BE SHOPPING
If you've been to the mall lately, you know that i
beginning to look a lot like Christmas." The holiday decoratio
have been up for weeks and many Santa's are due to arrive the d
after Thanksgiving. The following holiday shopping " fun fact
are based on an International Council of Shopping Center survey
200 regional malls conducted last year:
Date most malls begin putting up holiday decoration:
November 1
Most popular way for Santa to arrive at the mall: a parade
Average number of children who visit Santa per mall: 12,031
Estimated niunber of children who visit Santa in all U.S. Malls:
23 million
Average number of Santa's employed per mall:
one full-time and 3 part-time
Estimated number of gifts wrapped by mall
J service: 11.5 million
IF THERE WERE ANY MISTAKES IN THE RESIDENT
PHONE LIST, PLEASE LET THE OFFICE KV'jW.,
The Sing Along for December will be on the 15th. Tease bring a half
down cookies to share for the cookie tray. They are also in need of
someone to relieve Helen Garberg for a break playing the piano.
It would be nice if you could share your gift of playing the piano with
PTS. Remember you don't have to be perfectl
Our new caretaker, Sally Leino will be having a birthday,
December 28th. Let's remember to wish her Happy Birthday
IT'S A WONDERFUL LIFE- (Dec. 5th) The classic tale of George
Bailey and his Christmas Eve visit with a guardian Angel. Staring James
Stewart and Donna Reed.
WHERE THE RED FERN GROWS- (Dec. 12) old fashioned movie, set
in Oklahoma in the 30's when a young boy learns about life in the course
of training a pair of hunting dogs. Staring James Whitmore, Beverly
Garland and Stewart Peterson.
This will be a two part movie. The captain is struggling with the wartime
death of his best friend Ned, the boy soldier he watched die in battle at the
age of 13. Lucy battles other civil wars; a repressive mother; the loss of
one child to scarlet fever and another to blindness; her own nervous
breakdown; the emancipation of her former servant and close friend.
Donald Sutherland, Cicely Tyson, Anne Bancroft and E.G. Marschall.
1
DECEMBER 15th at 1:00 - Sara Cwayna from the City of
Plymouth will be here with Plymouth Fire Fighters, to explain the
cities new campaign. Learn about a chance to win $1500! Find
Lester the Smoke, Detector in Plymouth, starting in January, and
win $1500. COME HEAR. THE STORY OF LESTER.
The City of Plymouth is joining with Mothers Against Drunk
Drivers (MADD) to sponsor the `iced Ribbon Campaign, Tie one
on for Safety". What does this mean - it means that you, your
family and your neighbors will use a designated, non -drinking
driver for travel & will offer 1u find a sober ride home, take the car
keys or call a cab for someone who has had too much to drink. So
tie a red ribbon onto your vehicles to symbolize your commitment
o reduce alcohol related traffic accidents, injuries and death in our
community. The Large Red Ribbon on the front of the building is
to remind us and our visitors, not to drink and drive. PICK UP
YOUR RED RIBBON FOR YOUR CAR IN THE OFFICE.
THE MOST LOVABLE QUALITY THAT ANY HUMAN BEING
CAN POSSESS IS TOLERANCE. IT IS THE VISION WHICH
ENABLES ONE TO SEE THINGS FROM ANOTHER'S
POINT OF VIEW.
d
THERE WILL NOT 8E A "GET TOGETHER' IN THE MONTH
OF DECEMBER.
741
LONELINESS/ ISOLATION
Feelings of loneliness, isolation or boredom are
common for many older adults. This may be
true regardless of whether a person lives at
home — in a retirement community — or in an
assisted living or skilled care facility.
A large part of aging is dealing with change --
children growing up andmoving away:
retirement; adjusting to physical limitations;
selling the family home; dealing with the
illnesses or deaths of close family and friends.
Some of these changes may result in
loneliness, especially the major transitions like
illness and death. The relationships and
interests you've grown to trust and enjoy are
no longer available, at least not in the same
way they once were.
When you were younger, friendships and
interests that you shared with others probably
didn't take much effort. They were often a
natural byproduct of what you were doing --
doing your job at work, volunteering, being
involved with your children's activities.
Staying connected with people wasn't hard to
do; it just happened.
Now you don't have those same
responsibilities — which means you also don't
have the contact with others that went with
those responsibilities. Changes in our society
may also play a role in making you feel out of
touch. The world we live in seems so —
Mobile - Family members and old friends
often move away, leaving gaps in a person's
network of friends and family relationships.
Impesml - For man;, neighborhoods,
clubs and churches no longer provide the
support they once did.
We make so
much of newness and change and oftenPdisregardthingsfromthepast.
Suggestions for dealing with loneliness/
isolation: First, acknowledge that loneliness
and isolation can be overwhehning. Don't
place unreasonable expectations on yourself
that you will move from feeling alone to
feeling fully connected in a few weeks or even
months. Give yourself the time it takes to go
from feeling "alone„ to involvement, to change
isolation into a sense of community.
Here are some ways to help you reconnect
with the parts of life that contribute to better
physical and mental health:
1. Getrndv physic, b. Eat good food, get
adequate rest, and start a regular exercise
Program. Increasing physical health and.
activity also promotes a sense of
emotional well-being.
2. Get necessa_nr information. Learn about
the activities that are available in your
community. If living in a retirement
community or care facility, read the
newsletter or bulletin boards for news of
upcoming events or ongoing programs.
Talk to social services and activities
people. If you are living at home, read
the newspaper, neighborhood publi-
cations, and listen to the radio.
3. Be willing tolei. Be willing to try
something new. You will find amazing
programs at your local library, community
center, bookstore or community colleges.
4• Loneliness —
sometimes grows out of too much empty 6.. include service jo ethers. There are
time. Days take a rhythm if you establish always ways to help others. Dppor
a routine for yourself. Get up and start tunnies is your community may include
your day at a regular time; start your reading to children at the local library,
morning by reading or tuning into the church or school; telephoning people who
day's events through the newspaper.. cannot get out; filling bags at a food bank;
radio or television; connect with one or or visiting a lonely neighbor•
more friends by telephone each day; get
exercise or go for a walk; make an entry You won't change your life overnight but
in a personal journal; arrange to eat a loneliness and isolation can be overcome and
meal or snack with a fiend. you can find satisfying new patterns and
relationships in your life.
S. Ask a friend. When you try something
new, invite a friend to join you.
wipD' r
DECEPIRTHDAYS
Ethel Smith December 1 Apt. 205
Tom Sullivan December 6 Apt. 128
Adey Keller December 8 Apt. 117
Mary Gormley December 13 Apt. 122
Mary Miller Decmeber 13 Apt. 131
Ruth Sallman December 15 Apt. 306
Jenny Schafer December 15 Apt. 115
Constance Livermore December 16 Apt. 319
Evelyn Cedergren December 18 Apt. 231
Elaine Empey December 23 Apt. 103
Barb Roberts December 23 Apt. 229
Florence Brennan December 25 Apt. 301
WR'
DECORATE SAFELY T1415 HOLIDAY SEASON
j, GMMD DECORATIONS: Use only lights and decorations that have the "UL" symbol.
Check each set of lights, new or old, for broken or cracked sockets, frayed or bare wires, and
loose connections. Discard damaged sets or repair them before using them. Use no more
than three sets of lights per each single extension cord.
SMOKE & CARBON MONOXIDE DETECTORS: The heating season is the deadliest
season in the deadliest season of the year. 70% of all fire deaths occur between December
and March! Test your smoke detectors monthly and vacuum them twice a year. Purchase a
carbon monoxide detector. Install it per the manufacturer's guidelines. Develop and practice
a fire escape plan with your family.
CANDLES: In 1996, candles were the leading cause of fire during Plymouth's winter season.
Never use lighted candles on trees or near other evergreen decorations. Keep candles away
from decorations, wrapping paper and never a burning candle unattended. Always use non-
flammable candle holders.
CIGARETTES: Alcohol use and cigarette smoking can be a deadly combination.
Encourage a "smoke free" home." Provide deep ashtrays for proper disposal of smoking
materials. Dampen ashes before discarding them.
TREES: If using an artificial tree, purchase one that is certified to be flame retardant. If you
use a real tree, select one that is not shedding its needles. Water your tree daily.
SPACE HEATERS: Make sure that all space heaters have at least 3 fiat of free space from
an other object. Place tree away from fireplaces radiators and other heat sources.
DECORATIONS: In homes with small children, take care to avoid decorations that are
sharp or breakable. Place trimmings with removable parts out of the reach of children and
avoid trimming that resemble candy or food.
COOKING: Do not leave cooking unattended. Establish the kitchen as a "no play" zone.
Keep hot beverages and electrical cords away from children's grasp.
WINTER" TRAVELING BY VEHICLE: Dress warily and keep your
gas tank full. Stock each care with a winter supply kit that includes: snack foods
raisins, food bars, candy bars), a flashlight, batteries & candles and matches, a
small metal container to melt snow, extra hand and foot protection, pencil, paper
and quarters for phone calls; boostgr cables, a basic toolbox, a bag of sand, shovel,
blankets/sleeping bags, road flares, tow cables & chains and boot and snowmobile
suites.
DON'T FORGET TO HAVE ALL OF YOUR HOLIDAY DOOR
DECORATIONS SPRAYED, FILL OUT A WORKORDER AND
PT WILL BE DONE.
PLYMOUTH POLICE HOLIDAY SECURITY TIPS
MENEM rr--, zl-
luiz
REMEMBER....
You aren't the only ones doing your holiday shopping at this time of the year;
BURGLARS AND THIEVES are always on the lookout for a good 'bargain' tooff
PROTECT YOUR PROPERTY AND HAVE A
SAFE AND HAPPY HOLIDAY SEASON!
8 AMONEY
People have a tendency to carry larger amounts of cash during the holiday season. Instead of carrying cath, carry
one credit or cash card, the number of checks that you anticipate needing and two forma of identification. Carry
these items on your person, in a front pocket or hidden body pouch. Putaea and wallets we easy targets.
Preferably, leave them home.
8 VEHICLE
Lock and remove your garage door opener from your vehicle! NEVER LEAVE YOUR CAR KEYS IN YOUR
VEIGCLE, EVEN IF IT IS IN YOUR GARAGE. Secure all purchases in the trunk and pick up large sized
items at the end of your shopping rather than at the beginning. Reduce the opportunity for criminals to be
successfulll Don't show or make a potential criminal wonder what you may have. Avoid using blankets or
clothing to cover valuables Left in the car. Immediately remove all purchases from your ear when your return
home.
8 DELIVERIES
Schedule deliveries to be made when you are at home. If you can't be home, make arrangements to have parcels
delivered to a neighbor or delivered to you at work. if you or your neighbors observe suspicious behavior call
the police (9.1.1) immediately.
8 HOME SECURITY
Keep your home locked at all times and remove purses, wallets, brief cases and valuables from entry ways and
from the kitchen and bedroom areas in your home. Don't keep presents near windows where they can be seen
from the street, especially once they've been unwrapped Break up boats, especially for purchases like
televisions, stereos or electronic equipment, and put boxes in garbage bags. Engrave new purchases with your
personal Operation Identification Number. These numbers ate free of charge and can be obtained from your
kxal police department. Marked property is more risky to take, more difficult to sell, easier to trace and
provides solid evidence of possession of stolen goods in a court of law.
Garage service doors often are equipped with only a spring latch lock (a bedroom or bathroom lock). Add a
single cylinder deadbolt lock to the service door or secure it with a two by four board anchored by metal
brackets. Sayre sliding patio doors by using a bracing bar in the lower track. This will prevent the door from
being moved left to right. You mot also reduce the dearance space let in the upper track of the moving patio
door. Drill 3 screws in the upper tract and let the head of the screw hang down about R inch. This will
prevent the door from being pried up out of the tract. Remind neighbors to always keep the overhead garage
door closed, whether they are home or are not home.
8 VACATION
If you leave your home during the holidays, tell a neighbor how long you'll be gone and where you can be
reached Ask them to check your house every day. Leave fights, radios and/or televisions on timers and eek
your neighbor to change the appearance of your curtains or shades. Make arrangements to have snow plowed
from your driveway and sidewalks and, if possible, ask that a neighbors park in your driveway while you are
gone. Do not leave voice mail or answering machine messages that indicated that you are away.
December 1997
Monthly Planner
Printed by Cakndw CreW. .elm On 1186197
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Printed by Cakndw CreW. .elm On 1186197
MEMORANDUM
TO: ANNE HURLBURT
ED GOLDSMITH
R.: Donna Flaata, Regional Director of Opersdona!oab
Date: December 1997
RE: PTS Monthly Report for November 1997
Monthly Financial:
November Financial Statements (sce attached).
Guest Room Mentals - Guest room was rented only for 3 days
Laundry - this reflects timing on emptying the machines
RS/Programs reflects money to be spent on holiday light tour which wasn't billed yet
Housekeepimg/Salaries - indicates change in positions
Housdceeping/Purch Svcs - reflects can of washing outside of all windows
PO/Caretaker Allowances- no phone bills for Month of October
PO/Pure.Srvs - indicates garage sweeping and late billings
PO/Supplies - indicates new caretaker ordering essentials for job
Utilities - indicates increase in gas prices, but still under budget
GA/i3cam es & Permits - indicates City of Plymouth Dwelling Permit
GA/Special Events - indicates payment for Holiday party
orGA/felephore - indicates payort for a mistake in USWest Billing
OaWpaney/Marketleg:
97 units leased plus 2 caretaker.
November Bousins Report: includes November Resident Newsletter
Plant Operations:
Outside windows cleaned
Garage swept and washed
Sprinklers checked
Fire Alarms checked
City of Plymouth Apt Inspection (10 apts.)
Caretakers called Fire Dept. because of unfamiliar small - nothing was found
Resident Services:
Planned Holiday Party
Set up Resident Light Tour
Fire Department explaining Where is Lester
If YOu have any questions, please contact me at 827-8363
4: Janet Lindbo, Melody Burnham
1)
F10rtmdb Tavna /poen
G@MPI0 Andp s
IJwan Madhs Ended November 30. =1
YTD
Adusl
YTD
Buda* ywltnse
Arrrud
sines
Revamresl
Refdal blCallxe 712094 s707,198 IIS,795 11771.840
btresgrynllnoo!ne M 20.111 1S.02B 21.7110
TOM Revenues
I
748.333 727209 821AN 11700.428
Expenses:
AdMOn and Resident Services 2,421 2,015 494) 3,405
MouMkepYp 13.05 17,515 011) 18,06
Flet Operations 8 bpbdenonce 02A O 50,209 8,340 811301
Udwo 43,127 65,30 11.073) 80A00
Rehm x1}43GoadsAdmWolrOm
92M1
M
CLIMI 1
200.988TaMOpenOngExpenses1MAN13
become bePore Interest, Depreciation OW,119 40,724 35,385 512.440
amt AmoNzetion
Depredation and Amortization Expense 203.875 204.478 0041 223.122
become r (Lots) Daiwa Interest 3D1 M4 265.245 38,10 20,318
teed Expanse 202.09 202.618 13 316.740
Nd Income (Loss) seals 1127 271 1138.187 ft28.4221
Adjustments to Cash Flow:
Depreciation SIM= s10,079 SM) 11200.322
Amortization 16.384 15,400 B) 18,794
Dox. (Incr.) In ReeeMblos 1,100 0 1,100 0
Dscr. (Iner.) in Prepalds 668 0 1167) 0
Meer.) Incr. In AfP S Accrued Expenses S,99q 0 5,04) 0
Accrued Rett Estab Taxes 20.501 10,810 751 21 A00
Accrued Interval 292,520 0 292.520 0
Red Estds Tax Payment 21,512) 21,110) 91 21.603)
CWN Improvements 4,140) 22,700) 181580 22.700)
unsmorlited organization Coes 0 0 0 0
fa edmards-ConstnRtion Fund 0 17,000 17,000) 17,000
DepotBs to Debt Service Fund-Principal 84.187) 84,187) 0 02.50
Deposits to Debt Sw*A Furt"Wea at 292 29) 0 292.1128) 0
Dabs Savics Funaddered ors, - 34.960) 19284) 1505) 20.879)
DOE ', Fund•Exoass Cah DOW 120,000) o 120,000) 0
If NOM 9 CopNat Improvements 122.3081 22,0771 331 24.8851
Subldd Saw" 1170.908 1139 447) i78,3S0
Increase (Dccrcaselin Cash 59.434) 43.627 1103,081) 1149,928
Cash Balenae. Beginning of Year 125.349 125.349 s0 11125.349
Cash BWr1ce. Novembw 30, 199Y 916 IL68,9_76 1 176 277
1)
PL110UTN Tan MARE
BALANCE BMW
Now 30 97
UNAUDITED
ASSETS
CURRENT MALA CE NET
LOTH @12/31/% CNAM
CURRENT ASSETS:
PETTY GSH
OPERATIONS 1,000.00 1,000.00 0.00
SAVINGSACCOUNT - SECURITY DEPOSITS 32,199." 93.563.29 61,363.051
ACCOUNTS RECEIVABLE -TENANTS 32.715.69 30.705.63 1.930.26
RECEIVABLE-oiNER 21.00) 256.00 277.00)
INTERESTINTEREST MINABLE 0.00
7.668.61
902.93 902.95)
PREPAID INSURANCE -GENERAL 0.00 7.666.61
PREPAID E)QENSSE - OTSEN 1.422.72 572.41 050.31
031.40 9DL.40 00)
Toru aRIRREItr ASSETS 75,816.86 105,074.48
163...
52.257.62)
PROPERTY, PLANT. AEN EOUIPIRNT:
LAUD
BUILDINGS 6 INPBO9EIRNTS 459.057.00 459.247.00 0.00
LAND t1PPOVENNM 5.613.912.23 5.613.912.23 0.00
RM 8 EQOIP - GENERAL 48.543.00 48.543.00 0.00
EQUIPMENT - MR UTED 157,427.54 153,057.54 4,140.00
RON 8 EQUIP . IMMOREEPM 1.814.30 1,814.30 0.00
LESS ACCUU ATEN OEMCIATIOD 1.015.15 1,01S.Is 0,00
631.103.72) 442,823.07) 105.2B0,6S)
TOTAL PROPERTY. PLANT. 6 EWIPtENT 5.650,871,50 S,05S.016,15 184,140,65)
OTHER ASSETS:
iNVESTMERTS•OR TMXTIOR Rpot
INVESTMENTS -DEBT SSERVICE RNR 40,000.00 0.00 40,000.00
INVESTMENTS -CAPITAL INP. 656,348.31 639,753.37 16.594."
UNAMORTI2W START -LRP COSTS 126,690.41 47,040,59 79.641.62
LRIAMORTI2ED ORGANIZATION COSTS 2, 930. 15 2 930,15 0.00
LESS AC UIRILATED AMORTIZATION 155,166.56 1SS.166.56 0.00
51,737.56) 36,343.35) 15.394.21)
TOTAL OTHER ASSETS
929'397.B7 BOB.555.32 12a.8"2.S5
TOTAL ASSETS
6-656.090,23 6,771-645.95
C=
IIS_55S.72)
Lu
tmtinutd)
CL02BT BALANCE MET
m 0 1112/31/96 g1AN6f
LIABILITIES AMO F0m BALANCE
CO ff LIABILITIES:
ACCmK 5 PAYABLE 10.336.21 9.033.52 502.69
AOCMIm SALARIES Am um 1.331.15 6.507.40 5.176.25)
ACtAUm INTIMU S2.407.50 00.013.75 C27.S26.2S)
ACRRM MR ESTATE TARES 20.614.12 21.365.33 951,21)
ACCMAD EINNISES 2.549.21 5.3176.90 43.027,69)
Cim= IMI11Mann - 1006 TERN 100.000.00 90.000.00 10.000.00
U MITT/IMIT LIST OTNOSITS 31.371.45 29.663.06 1.M.S9
TOTAL CMRR9T LIAILITI04 210.409.64 242.960.76 024.471.121
1016 TNN MT-
BSS PATABLE S.425.000.00 S.S2S.000.00 100.000.00)
TOTAL Lam TERN MT S.42S.000.00 S.S25,000M 100.000:00)
FOND NALAMPE:
CON RIM= CAPITAL 1.000.000.00 1.000.000.00 0.00
FART MB- OEFICIT 3.605.19 3.603.19 0.00
NET to= (L064) 0.91S.40 0.00 0.915.40
TOTAL FOND IIALAIM 1.012.600.59 1.003.605.19 6.915.40
TOTAL LIABILITIES i FOND BALANCE 6.656.090.23
sm s s
6.771.645.95
mao»mm
11S.SS5.72) ,
mmusems
REVIEW:
APARTIENT RENT
RRA 11p1YIDUAL N my
vA MMW.UKTAM
VACANCT FACTQ • A TNEII
INCANCT FACT@ - aiBroT
VAGR7 - CUMAM 6ARA0
GAWIBE RENTAL
BEAUTY SIR>P RENT
GMT ROOK RENTALS
UQ T
MSCELLANM
INVESIIHT INCA E
TOTAL REVEMS
EIOEIISEs-
RESIDENT SERVICES:
NISCELLAlEOM
RESIDENT PR06RAN4
SUPPLIES - GENERAL
TOTAL RESIDENT SVCS
NO SEREEPINO:
SALARIES
BENEFIFS
PURCII- SVCS-NSNG
REPAIRS AND N1INTENANCE
SDPPLIES - GENERAL
TOTAL BORSEmpla
MINION Tom S61REE
STATWW OF EARNIN6B
11 111111 am Nov 30 97
1aAlO1TEp
CdWMT VAR. i TIN TIO VRR.11 JANNART 1997- BlO6ET VARIANCE OF M. ACTUAL BIOiNT VARIANCE OF M. Alp OETiiEER 1987
42.625.00 42.625.00 0.00 0.00 46B.81S.00 468.875.00 0.00 0.00 S1I.S00.0020.685.00 20.6m.00 0.00 0.00 227.s3S.00 W.S35.00 0.00 0.00 2416ULOO1.275.00- 1.275.00- 0.00 0.00 13.335.00- 14.025.00• 680.00 4.92 15.301.x0- se1.00 15e.33- 750.33 m6.OS 4,077.20 3.941.61- 8.818.83 223.74 4.WW3BO.o0- 175.00- 205.00- 117.14 3.909.00- 1.925.00- 3.985.00• 206.96 2.100.00- SO.W 50.00- 0.08 o.ox s2s.01- SSO.W 25.00 4.S$ 600.00- 1.71S.xD 1.725.00 0.00 0.00 le.9So.00 18.975.00 25.00- 0.13 20.700,x0QS.00 125.00 0.00 0.00 1.37S.00 1.375.00 0.000.00 1.500.00105.00 245.00 140.00- 57.14 2.205.00 1.260.00 945.00 75.00 1.503.00643.50 850.00 206.50- 24.29 8.745.40 9.3s0.00 601.60-6.0 10.2.. Go35.00 20.00 15.00 75.00 200.00 270.00 70.00-25.93 31S.Ob3,404.73 1.546.00 1.858.73 120.23 35.739.43 20,111.00 15.600.43 77.71 21.700.00
68.023.23 65.962.67 2.060.56 3.12 748.733.03 727.309.37 21.425.66 2.95 7 ULOO
23.42 20.00 3.42 17.10 209.39 220:00 10.61- 4.82 240.000.00 295.00 295.00• 100.00 1.180.90 1.495.00 314.10- 21.31 1.745.0095.00 69.94- 73.62 1.030.32 1.200_00 169.68- 14.1: 1.500.00
48.48 410.00 361.S2• 33.18 2.420.61 2.915.00 494,39- 16.45 1.400.00
175.71 1.020.00 844.29- 82.77 7.372.13 8.950,00• 1.577.87- 17.63 9.796.0026.36 224.00 197.64- 88.23 1.205.28 1.986.00 760.72- 35.69 2.152.001.272.66 0.00 1.272.68 0:00 3.205.66 4.200.00 994.34- 23.67 4.2006000.00 0.00 0.00 0.00 0.00 200.00 Moo- 100.00 MOO72.15 150.00 77.65• ST.?? 1.722.21 2.200.00 477.79- 21.72 2.310;00
1.547.10 1.394.00 151.10 10.98 11.505.00 17 516.00 4.010.72- 72.90 le.MLOD
CURRY VAR. K YTD TTO VAR.2 imam 1997-
MTN BIOCET VARIANCE OF 80. ACTUAL GUSSET VARIANCE OF BIR. OECEMOEN Iffy
continued)
PLANT OPERATIONS AND MINTENARE:
SALARIES 1,745.23 542.00 1,203.23 222.00 S.382.81 S.202.00 180.81 3.48 5.925.00BENEFITS261.77 1.19.00 142.77 119.97 847.05 1,142.00 294.93• 25.83 1,301.00APT'. REHABILITATION 43.06 150.00 106.94- 71.29 BM.69 1,650.00 823.31- 49.90 1.800.00CARETAKERALLOYANCES0.00 50.00 50.00- 100.00 410.17 S10.00 139.83- 25.42 600.00PUiCN. SVCS-R00 2,890.15 2,460.00 430.15 17.49 25,866.40 27,830.00 1,963.60- 7.06 30,215.00REPAIRS8MINT. 0.00 625.00 625.00- 100.00 1F. 116.13 7.800.00 9,316.13 119.44 8,100.00SUPPLIES - GENERAL 682.96 450.00 232.96 51.77 3,562.87 4,200.00 637.13- 15.17 4,500.00TRANSREMOVALSS7.65 575.00 17.35• 3.02 6,354.78 6,575.00 220.22• 3.35 7,150.00MISCELLANEOUS0.60 50.00 50.00• 100.00 2.272.52 1,350.00 922.52 68.33 1,400.00
TOTAL PLAN* OPERATIONS 6.180.82 5.021.00 1.159.82 13.10 62.639.42 56.20.00 6.340.42 11.26 61.391.00
UTILITIES:
UTILITIES-ELEC. 1,306.73 1,800.00 493.27- 27.40 17,454.58 19.BOO.00 2,345.42- 11.85 21.500.00UTILITES-GASIOIL 2.417.52 1.440.00 977.52 67.88 17,346.96 24,600.00 7.253.04- 29.48 27.000.00UTILITIES-URTER SS3.59 1,000.00 146:41- W.61 8,525.02 10.900.00 2,374.98- 21.79 11.900.00
TOTAL UTILITES 4.577.84 4,240.00 337.A4 7.97 43,326.56 5,300.00 11,973.44- 21.6S 60,400;00
PROPERTY AND RELATED:
MORTIZATION 1.399.48 1.400.00 0.52- 0.04 15,394.21 15.400.00 S.79- 0.04 16,800.00O'StECIATION 17,132.10 17,243.00 110.90• 0.64 188,280.65 189.079.00 798.35• 0.42 206,322.00INTERESTEXPENSE26,243.75 26,224.00 19.75 0.08 292,528.75 292.S16.00 12.75 0.00 318.740.00INSRANCE•PROPEVY 764.55 1,053.00 298:45• 28.08 8.879.92 11,333.00 2.453.08• 21.65 12,396.00614ESTATETAXESU,7E5:28 1,1RC' ^0 SS.72- 3.03 20,560.64 19,810.00 750.64 3.79 21,603.00hFEES0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL PROPEF" 8 REL. 47.325.16 47.771.00 445.84- 0.93 S2S.644.17
r....
528,138.00 2,493.83- 0.47 S75,861.00
emtinad)
GENERAL AM ADMINISTRATIVE:
SALARIES -MGR
SALARIES•ADMIN
BENEFITS
WORKEles COIF
ADVERTISING -FESS.
AUDIT 8 ACCOUNTING
AUTO AM TRAVEL
COPIER LEASE
NUN[ SERVICE CAREW
0=192 SERVICE
ON$ A SUBSCRIPT.
TAN PREPARATION F26s
INTEREST -SEC. DEP.
WJ='S COP. CLAIMS
LEGAL
LICENSES AND PEMiTS
IIANI COOT FEES
INSURANCE GENERAL
MEETINGS A SENIMAS
POSTAGE
PRINTED CO11UNICATIONS
PURCN SERVICES
LEAD MANN - DATA INPUT
REPAIRS A MINT.
SPECIAL EVENTS
SUPPLIES
TELEPUONE
MISCELLANEOUS
TOTAL GENERAL 6 ADMIN.
TOTAL OPERATING EXPENSES
EARNINGS (LOSS)
CURRENT VAR. R TTO ITS, VAR.R JANUARY 199?. Noun BUDGET VARIANCE OF BID. ACTUAL MIDGET VARIANCE OF SID. DECEASED 1997
BUDGET. .
1,631.87 1,406.00 227.87 16.23 18,203.02 16,756.00 1.447.02 8.44 18.S11.001,321.66 10626.00 306.36- 18.72 14,211.81 15.836.00 1,624.19• 10.26 17,462.00443.06 667.00 223.96- 33.58 5,250.21 7.170.00 1.919.79- 26.78 7,914.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 33.33 33.33- 100.00 1,493.40 366.63 1.126.77 307.33 400.000.00
32.70
0.00 0.00 0.00 4,000.00 4.200.00 200.00- 4.76 4.200.0050.00 17.30- 36.60 448.91 550.00 101.09- 18.38 600.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0017.65 25.00 7.35• 29.40 181.20 275.00 93.80• 36.11 300.000.00 20:40 20.00- 100.00 1.100.80 1,138.00 29.20• 2.57 1,138.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0:9075.24 75.00 0.24 0.32 824.47 ets.ao o.s3• 0.06 900.00206.43- 0.00 206.43• 0.00 70.66 0.00 70.86 0.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00
473.65 0.00- 473.6s 0.00 493.65 575.00 81.35- 14.13
0.00
75,003,277.58 3.221.00 56.58 1.76 35.744.69 35.360:00 384.69 1.09 38.502.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00
63.42
0.00 0.00 0.00 1,213.53 1.200.00 13.53 1.13 1,200.00
2.31
87.00 23.58- 27.10 633.72 1.019.00 385.28- 37.81 1.074.00
163.07
60.00 S7.69- 96.1S S24.4S 660.00 135.SS- 20.56 720,00
0.00
212.00 48.93- 23.08 1,128.03 1,722.00 593.97- 34.49 1,839.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00DAD0.00 0.00 0.00 170.00 100.00 70.00 70.00 100.00208.72 0.00 208.72 0.00 26S.96 60.00 205.96 343.27 300.0084.70 100.00 15.30- 15.30 906.92 1,100.00 101.08- 9.19 1,200.00557.10 450.00 107.10 23.80 4,905.13 4,950.00 44.87- 0.91 5,400.0040.03 SOHO 9.97- 19.94 402.83 550,00 147.17• 26.76 600.00
8,188'29 8,080.33 107-
96
1.34 92,281.59. 94.412.63 2.131.06- 2.26 103,015.00
6767.69 66,916.33 951.36 1.42 739,817.63 754. 500.63 14. 763.00- 1.96 822,850:00822,850:00.........
155.54
RassaaRasa
953.66-
arias.....
1,109.20
saesassaassa
116.31 8.91S.40 27. 271.26- 36,186.66 132.69 29.422.00-
aria saasasassasa ase assasaaaa asseasoaaR RaaR aRRRRiri
N 1
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH; MN 55447
DATE: January 5, 1998 for Housing and Redevelopment Authority Meeting of January 15,
1998
kW
TO: Anne Hurl6i t, Executive Director
FROM: Edward Goldsmith, HRA Supervisor s
SUBJECT: Hennepin County Housing and Redevelopment Authority Programs
Under the state legislation that authorized the creation of the Hennepin County Housing and
Redevelopment Authority (HCHRA), local HRA's can request that the HCHRA not operate its
programs in the local HRA's jurisdiction. As required by the legislation, the HCHRA has advised
the Plymouth }IRA of the following programs it intends to make available within the City of
Plymouth during 1998:
The Minnesota Housing Finance Agency (MHFA)'s Minnesota Cities Participation Program for
below market interest rate first-time homebuyer mortgages and assistance.
The MHFA Housing Rehabilitation Programs, including the Deferred Loan, R& -volving Loan,
and Accessibility Loan programs.
The MHFA Home Improvement Loan Programs, including the Fix -Up Fund and Community
Fix -Up Fund.
Single-family rehabilitation loans for septic systems, well replacement and hook-up fees under
the MHFA Community Rehabilitation Program and Community Fix -Up Fund.
Each of these programs is available to income eligible residents, prospective homebuyers in
Plymouth, and properties in Plymouth. Because of the administrative -and financial requirements for
these programs, it is impractical for the Plymouth HRA to independently administer or operate these
programs in Plymouth. The HCHRA operation of these programs in Plymouth makes possible
assistance that supplements the housing programs operated by the HRA and is beneficial to the City
and its citizens.
I recommend that the HRA Board take no action in regards to the notification from the
HCHRA, thus allowing the HCHRA to operate the specified programs within the City of
Plymouth.
Attachment:
s Notification from Hennepin County HRA
J
i
HRA
1'• r is 1997
Y L`J
Fly.
HENNEPIN COUNTY HOUSING AND REDEVELOPMENTAUTHORITY
A-2308 Gowwr ent Center Mhvapok, Minnesota 55487-0238 612-348-6497
December 12,1997
Joy Tierney
Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Tiemey:
In- 1997, an amendment was enacted to the state statute authorizing the creation of the Hennepin
County Housing and Redevelopment Authority (HCHRA). This amendment provides suburban
HRAs or EDAs the option to request that the HCHRA not operate any or all of the Programs
within their communities.
The HCHRA has completed its program plans fm 1995 and will offer the following suburban
Hennepin County programs next year. Communities may exercise their option to not hay 7e
HCHRA administer one or more of these programs within their community by submittir
resolution to that effect.
Minnesota Cities Participation Program Fust -Time Home buyer Mortgages - excluding
the c2les ojftomingtog Eden Prairie and Richfield
MHFA Housing Rehabilitation Program - includes the deferred loan program, revolving
loan program and accessibility loan program.
MHFA Home Improvement Loan Programs - includes the Fix -Up Fund and the
Community Fix -Up Fund. Esclrrding the city offtomington.
Single-family rehabilitation loans available for septic systems, well replacement and
book up fees under the MHFA Community Rehabilitation Program and Community Fix -
Up Fund.
BOARD OF COMMISSIONERS
Mine Opal Mak Ste Oe in Mark Andrew Peter Md&#& Rarely Johnson Mary Tambomino Penny Gx7*
t
Joy Tierney, Mayor
1 December 12,1997
Page 2
4d property inspections and monitoring, excluding cities of Bloomington, BmAlyn Park
Nopldnr, Plymouth, Richfield and St Louis park This is a new rental property
classification for properties meeting specific requirements for affordable Lousingincludingrentlimitations.
Please contact Barbara Hayden at 341-7083 if you have specific questions about. HCHRA
programs,
We look forward to: continuing to work with you in implementing these programs and to developadditionalinnovativeapproachestoaddresshousingandcommunitydevelopmentneeds.
Sincerely,
C!ff 3_ N par
j Director
cc: HCHRA Commissioners
HRA or EDA Chair
City ManagedAdministrator
LVIRMEWYLTR
It
F-
y
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: January 8, 1998 for Housing and Redevelopment Authority Meeting of January 15,
1998 -11,
TO: Anne HExecutive Director
FROM: Edward Goldsmith, HRA Supervisor
SUBJECT: Shenandoah Townhomes Housing Im vements Financing Assistance
On January 7m, the City Council approved financing for the re -siding project in the Shenandoah
Townhomes Housing Improvement Area. The financing of the $1,670,000 project will be over 15
years with an estimated annual payment of $%0 levied on each of the 219 Shenandoah Townhomes
based upon a per unit cost of $7,630 and an interest rate of approximately 8%.
In October, 1997, the Franklin National Bank submitted the HRA sponsored application to the Federal
Home Loan Bank Affordable Housing Program (FHLBAHP) for $178,080 to assist low and moderate
income homeowners with the cost of the Shenandoah Townhomes Housing Improvement Area.
Recently, we were advised that the FHLBAHP has awarded the funds requested. Assistance will be
available on a sliding scale of from $2,061 (27%) to $5,724 (75%) of the cost of the improvements,
depending upon income and housing expenses. With this assistance the proposed annual maximum
Housing Improvement Area fee of $960 will be reduced to a range of approximately $240 to $700 for
53 eli ible low and moderate income owner -occupants.
Only persons who are owner -occupants with gross incomes below 809/6 of median income are eligible
for assistance from the FHLBAHP. In addition to the 53 eligible applicants, 6 other applicants were
denied assistance. Of these, 3 are income eligible, but not owner -occupants. They are relatives of the
owners, living in the units as relative -homesteads. The other three are owner -occupants, but slightly
over the income limits with extraordinary expenses that make the cost for the siding improvements
financial hardships for them.
The HRA could provide assistance for these 6 applicants. The three income eligible relative -
homesteads could receive assistance with CDBG funds.limited to $5,724 per applicant based upon the
higher of the incomes for the occupants or the owners, for a total of $17,172. The actual amount of
assistance could be determines under the same terns as the FHLBAHP assistance. To be eligible,
both the occupants and the owner should be income eligible. The three owner -occupant over -income
applicants could receive assistance from the HRA's Affordable Housing account limited to $2,000 per
applicant for a total of $6,000. The assistance could be administered through the HRH's Home Rehab
Program. Repayment terns should be in accordance with the terms of the Rehab Program.
J I recommend that the HRA Board adopt the attached resolution authorizing assistance for 6
homeowners in the Shenandoah Townhomes Housing Improvements Area.
aI .,ft sw armyuwrr.
HRA RESOLUTION No. 98-1
AUTHORIZING ASSISTANCE FOR 6 HOMEOWNERS IN THE SHENANDOAH
TOWNHOMES HOUSING IMPROVEMENT AREA
WHEREAS, The City of Plymouth has created the Shenandoah Townhomes Housing improvement
Area under the authority of Minnesota Statutes 482A for the purpose of facilitating the residing of the
townhomes and related improvements; and
WHEREAS, the Plymouth Housing and Redevelopment Authority (HRA) has sponsored an
application to the Federal Home Loan Bank Affordable Housing Program (FHLBAHP) to assist low
and moderate income homeowners in the Shenandoah Townhomes with the cost of the proposed
Housing Improvements; and
WHEREAS, the HRA has received applications from 59 homeowners in the Shenandoah Townhomes
Housing Improvement Area for financial assistance; and
WHEREAS, 6 of the applicants for assistance are not eligible for assistance from the FHLBAHP; and
WHEREAS, the HRA wishes to provide assistance to these 6 applicants;
NOW THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority in and for
the City of Plymouth, Minnesota that funding is authorized to provide assistance on the following
terns to the 6 applicants not eligible for assistance from the FHLBAHP:
1. CDBG funding from the HRH's Home Rehab Program of up to $17,172 (55,724 per
applicant), in accordance with the assistance formula in the FHLBAHP application based upon
the higher of the incomes of the occupants or the owners, is hereby authorized for the 3
relative -homestead applicants and the owner occupant requirement of the Program is hereby
waived for these applicants. Eligibility for this assistance is subject to income verification and
CDBG income limits.
2. Funding of up to 56,000 ($2,000 per applicant) from the HRA's General Fund Affordable
Housing Account is hereby authorized for the 3 "over -income" hardship applicants subject to
income and hardship verifications.
3. The foregoing assistance is to be administered through the HRA's Home Rehab Program.
Repayment terms for the assistance is to be the same as for the rehab program.
Adopted by the Plymouth Housing and Redevelopment Authority on January 15, 1998.
M