HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-26-1995PLYMOUTH HRA
STAFF REPORTS
JANUARY, 1995
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1. Call to Order
2. Approval of November 16, 1994 Wnutes
3. Plymouth Towne Squeoe - Update
4. Community Buimera
S. Rammer gesidences
6. Ldwview Commons (Cornerstone amup)
7. St ate is Pimping Pmcm
8. Admission Breferenoes for the Section S Pmgrem
9. Annual Meeting
10. Adjournment
hra0126)
Z•
PLYMOUTH HOLMING AND REDEVELOPNMNT AUTHORITY
NOVZMBER 16, 1994
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by
Chairman David Crain on November 16, 1994.
PRESENT: Chairman David Crain, Commissioners Brian Warhol and John Ed=
ABSENT: Commissioners Thomas Rugb and Marjie McFarland
STAFF PROMM HRA Supervisor Bd Goldsmith and Housing Secretary Denise Hutt
Donna Flesta of walker Management presented the Monthly Occupancy Report and the PTS
Newsletter to Commissioners. Ms. FLsta requested that Walker be alkrwed to accept
applications ficin December 15 through January 31 in order to fill the remaining 11 units.
Ma. Plum indicated that applications will be proceasad on a •first-come, first -serve' bis.
It was the consensus of the Board to accept applications from December 15 through January
31. The announcement should be published in the Plymouth Newelolter and the Plymouth
Sun -Sailor.
Ms. Flasta sorted that Ong Oppegrd, BRW Mesas Architects, and Fraoa and Sols will be
meeting on November 18 to go over finishing touches and remaining poach lista for Plymouth
Towne Square.
MOTION by Chairman Crain, seconded by Commissioner Edson to recommend approval of
the September 28, 1994 minutes.
Vote. 3 Ayes. MOTION carried unanimously.
HRA Supervisor Bd Goldsmith gave an overview of the November 8, 1994, memo. He
explained that emit is requesting a reallocation of funds beams of a budget overnm in the'
South Shore Park account. Additional expenditures were partly the result of a successful Mort
to meet the November 1, 1994, Wending deadline of the CDBG Work Out Plan with HUD.
This exceeds the projected goal of 3509,564 by $33,065 (6.196).
Pb'mouth Bmmbg and Radeekopund fib
NOramk er 16, WWI
PkqpF
MOTION by Commissioner Edam, seconded by Commissioner Warhol ieoommmding
adoption of the resolution mewc sting Fiscal Year 1994 Community Development Bloch
CDBG) funds.
Boll Call Vote. 3 Ayes. MOTION carded unanimously.
HOUSIIITG IN THE CITY OF Pi.YMO1LrI'H
HRA Supervisor Goldsmith presented a report prepared by stair intern Julie Urban. The
report consisted of a compilation of selected emtiatin fires. work MS. Urban has been doing
for a housing dit& ility report and a revision of the housing o of the ^sty -s
Compreheosivo Plan.
Chairman Crain adod N Commissioners would receive additional housing reports.
HRA Supervisor Golcamith replied that the completed reports and addkhmd I madon being
compiled for City MWW Johnson would be eland with the HRA Commissioners at a later
date.
Commissioner Edson was surprised dist median reals m Plymouth were lower thea Maple
Grove.
HRA Supervisor Goldsmith offered that Plymoau6's apartment buildings an older.
CammiSsaner Edam ached V staff is monitoring the condition of rental property in. Plymouth.
HRA Supervisor Goldsmith replied that units an currently inspected by the City and
monitored for compliance with Housing Maintenance Code requirements under the City's
Rental Housing Linen og Ordinance. Also, staff is swan of apartment buildings that an in
need of renovations and will be looking at programs available to assist owners.
HRA Supervisor Goldsmith presented an inquiry from Community Bilden regarding the use
of S20,000 of First Time Homebuyer funds in o0ojunWan with their ContradMinclu se
Program. The family tbey an considering qualifies under the First Time Homebuyer Program
and would allow them the additional funding to purchase the home.
Commissioner Edson was concerned that the family would not be able to afford the taxes and
ongoing maintenance expenses.
Commissioner Wnhol commented this would be no different than the Plymouth HousingAllianceproject.
PIOUSUM Housing and Redevelopmad Auftorlly
November 16, M4
Phr0
Commissioner Bdsoo commented that the house on 24th Avenue is older and would used
apain at some Point in comparison to the now house being built on Feenbrook Lane/CountyRoad9..
Cbdrman Crain was concerned about allocating too much money to are project.
Commissioner Warhol stated that as an applicant under the First Time Homebuyer Program,
they would be entitled to me funding.
Commissioner Bdsom intorjec wd that he does not have a problem with funding the Fust TM
Homebuyer Progfam, but does not thfmh it is wise to combine programs.
BRA Supervisor Clohhmith stated he would inform Community Bonders that it is the
eonsemus of the Board that they would father not combine the two programs.
Commissioner 'Bdson stated if Community Buildms wished to combine these programs, tiny
would have to give nae aaeufasoea that the family would be able to malas the Payments and
maiotais dos home.
Commissioner Warhol left at 7:55 p.m.
HBA Supervisor Goldsmith gave an overview of the November 8, 1994 memo mdining the
Pttamm. for 90001lic Plamisg. He suggested the Process originate with do HRA
Comminion ers and bring othea in as needed.
Commkdoner Bdsos suggested that W-, item be continued to the January meeting, as time
was no longer a quo un.
MEETING ADJOURNED AT 8:86 PAL
3.
TO: Ane Hudburt
From: Donna Flaata
Date: January 5, 1995
Subject: Plymouth Towne Square Monthly Report for November
Monthly Financial:
November financial (see attached).
The revenues reflect a positive variance of $10,154 due to higher than anticipated
number of move -ins. This includes a portion of October rent.
Resident Services' variance is due to timing and will be adjusted accord ?qpy inDecember.
The November Earnings (Loss) reflects a deficit of 027, 507), $13,518 less than
anticipated.
Occup waffibrkedog:
Monthly Occupancy Report for November (see attached).
73 units occupied, 15 units reserved, it units vacant.
Seven reservations cancelled in October and November. This fan -out was
anticipated. Three apartments were reserved in the same time period.
Manager continues to verify income of current Waiting List applicants in order to
offer and lease vacant apartments.
November Housing Report; includes November Resident Newsletter
Maintenance:
A malfunction of the heating system occurred on November 22, space heaters
were purchased to heat apartments that fen below 65 degrees. The boiler
temperature was initially set too low to be effective in addition to air in the
system..
Resident Services:
There was an excellent response to ui,; activities scheduled during the month of
November as reflected in the Newsletter.
Every Tuesday of the month "Welcome to the Neighborhood" was scheduled.
This event provides the residents a chance to meet other individuals in the
building in a relaxed environment.
A Pot Luck was held where nearly all the residents attended.
The first Resident Meeting was held with an attendance of 30+. See minutes
included in newsletter.
If you have any questions, please contact me at 827-8391.
CC Ed Goldsmith
JanetLandbo
Sarah Miller
N
PLTAM N tBiB a so=
ULAreE SBEET
am n K
LE ITED
MEETS
COYER ULAM EET
NOM a tram CBAB6E
00YEIIT ASSETS:
PETTY CAE
C10I m - OIEMTIM
00.00
60.437.56
0.00
0.00
250.00
60,437.56SWIM - 6PERA NW 20.939.99 0.00 20,959.99A00a01T0MMIYAM-TESAR3 2.797.96 2.797.96EMan=0.00PBIOOQEBR - 397.ai 0.00 397.83
TOTAL WMEET ASSETS B8.Bi3.32 0.00 Bt.B83.32
POPERY. PMR. AMI EOIIipma:
LEES A00YAATY SEPOECIATI00 tf,A96.00) 0.00 23,696.00)
TOTAL PMPEBTT. PMR, 6 Eg1IPNw 23 896.00) 0.00 n.496.0)
LESS ACEBYATEo AYRQATnB 324.00) 0.00 320.00)
TOTAL anal AEEETS 324.00) 0.00 c32e.ao)
TOTAL ASSETS 61 019.32 0.00 61 019.32
LIYILITIES AMI POR ULAM
OBBR LQRLITIESs
ACCOMITS PAYABLE - TM 2.393.30 0.00 t.3B3.30OIETOow10.28.42 0.00 10,28.@ACCBIRIBAIARES1001WAS3,234.73 0.00 3.730.73AC E>vERI
ll Mm Sd1S
10,420.60
2.W.39
0.00
0.00
10.420.60
2.267.39ITTNMI" 21.410.29 0.00 21,460.29
TOTAL OMBEIF LMBILITIES SO 461.7E 0.00 50. 461.7E
LM I= Me
TOTAL LOM) TYII BER 0.00 0.00 0.00
RM BAD E:
YYRnO OEPICIT SEEM 74.730.00 0.00 74.750.00NETIBOAE (LOSS) 68.192.41) 0.00
I.......
68,192.41)
MTM POM BALANCE 10.557.59 0.00 10.557.59
TOTAL LMBILITIn S fM BALASLi
ms.ae
61 1.19.32 0.00
a.... wesm
61.019.32
mwoe e...
N
FLI=14 TOWN =M
STATERIA OF EARNIN60
11 MTU ENOEO Nov M 94
WINDI ®
OAENT 9A. ! 1'10 TTO 9A.! OCT011 1994-
MIMI 011601' 9ARIACE W M. ACIML 001111 VARIANCE OF W. WCDIIU 1994
8UDKT. .
NEYE000:
AMRINENI RENT 19,323.00 19,373.00 0.00 0.00 24.059.00 24.M.00 0.00 0.00 47,79.00
M IWIVI WL 811010T 9.117.00 9.117.00 0.00 0.00 10.42.00 11.340.00 913.12- 6.05 72,409.00
9ACAICT-CAE1'AIVR 1.71'5.00- 1,275.00- 0.00 0.00 1.74.00• 1,74.00- 0.00 0.00 3.010.00-
9ACRACT FACTO 9.707.71' 0.00 9.767.77 0.00 0.061." 0.00 0.061." 0.00 0:00
GWIII RENTAL 1.027.00 71'6.00 251.00 32.35 1.027.00 949.00 8.00 SM 1,919.00
BEWFT 6001' NEVI 0.0 100.0 100.00- 100.00 0.00 137.00 137.00- 100.00 237.00
61E81' NO NEWALS 0.00 103.00 103.00- 100.00 0.00 105.00 103.00- 100.00 245.00
LAIART 590.20 123.00 376.20 160.74 599M 470." 321.20 115.57 550.00
N10vSWEaR 0.00 4.00 4.00- 100.00 0.00 4.00 4.00- 100.00 120.00
IWASTNIN1' 10001E 36.47 28.00 0.47 30.23 vd.02 47.00 4.02 95.79 01.00
TOTAL REVIMI 38.'15.52 2B,"2.00 10.153.52 35.70 42,500.62 35,243.00 7.205.62 20.62 10,359.00
E19EN5EB:
REBIOER 0ER9ICEB:
NISCELLABOINi 2.145.90 1,250.00 095." 71.W 2.14.90 1.300.0 045.90 66.W 2.550.00
REBIOENT NB06RNIB 0.00 93.00 95.00- 100.00 0:00 95.00 95.00- 100.00 340.00
IRMIn - SEEM 0.00 290.00 290.00- 100." 0.00 0.00 440.00- 100.00 930.00
TOTAL REBIOENT BTCB 2.145.90 1.635.00 510.90 31.15 2,"5.40 1.055.00 310.90 16.94 3.020.00
MUSEgWINO:
BAIARIEB 1,071.12 1.471'.00 405.811- 27.48 1.791.56 2.342.00 550.44- U.90 3.137.00
MFITS 217.95 354.00 136.05- 3B.4 394.15 S62A0 167.85- 29.87 71'1'.00
Mu. SM -1101 0.00 350.80 350.00- 100.00 0.00 350.00 350.00- 100.00 SOLO
NMI" An IN10N7000E 0.00 25.00 25.00- 100.00 0.00 25.00 15.00- 100.00 50.00
UMIEB - WINAL 0.00 150.00 150.00- 100.00 03.71 205.00 121.296 50.17 380.00
TOTAL ONDWIN0 1.2B9.W 2.356.00 1.066.93- 45.29 2.269.42 3.484.00 IJ214.1611- 34.66 4.914.00
Comm 9AR. a TIC TTA 9AR.% OCTOBEI 1994-
UOTO O106TR VARIANCE OF ;O. ACTUAL NUD ET 9ARWIN of 010. oECEIOER 1990
ccmtlewo
mm QOATIM A40 NAIv1 l
TAWIES 1,28.55 1.40.00 167.45- It." 1,666.00 1.960.40 312.00- 15.85 4.114.40
BENEFITS 269.09 316.00 70.91- 22.23 SUM 673.00 100.71- 22.90 991.00
APT. REIAOILITATIOO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CARETA@ ALL01YlOQt 0.00 50.00 0.00- 100.00 0.00 100.00 100.00- 100.00 MAO
FORM. sm-ROO WAY 1,665.00 1.322.33- 90.26 399.4 1,973.00 1,513.w 79.75 SAM
ISMIS L Run. 41.27 150.40 291.27 194.10 41.27 200.00 261.77 120A6 600.00
SIpPLIES - OTmtAI 216.13 150.00 66.13 4.09 216.13 200.00 16.13 0.07 650.00
TRATO romm 530.07 1.000.00 661.93- 4.19 001.79 1,600.00 00.21- 36.30 2,121.00
WISCBIANIOUS CAO 300.40 500.00- 100.00 261.39 1,000.00 MAI-
I......
15.66 1.300.00
TOTAL PWT OPERATIMS 2.079.70 5.101.40 2.221.22- 63.56 6.210.31 7.316.40 3,140A9- 62.63 13.105.40
11F1LITIES%
WILITIES-M. 1.540.40 1.500.40 0.40 0.40 2,OS0.40 2,050.40 0.40 0:40 3100A0
OIILITES-01NOIL 3,010.02 3,912.40 31.10- 0.00 6,610.02 6.34.40 065.10- 16.10 9,250A0
WILITIES-HATER 1.000.40 1.1100.40 0.40 0.40 2.161.33 2.40.40 310.676 12.95 6.260A0
TOTAL 1RILITES i. %+ •12 7,212.40 31.10- 0.63 A.6R.15 9.056.40 1,113A3- 12.01 17,060.00
PIOPERTT AO SELAT®s
AOORTIZATION 260.40 260.40 0.40 0.40 30.40 ULM 0.40 0.40 ULM
ODUMATION 7.18.40 17,192.40 0.40 0.40 23.696.40 23.696,40 OAO 0.40 4.611AC
IOIOEST EOEOSE 27.015.40 27.075.40 0.40 0.40 S6.t50.40 56.150.40 LOP 0.40 01.2!5.00
1OSisTAOM421P@R 675.40 675.40 0.00 0.40 907.40 90!.40 0.40 0.40 1.510.40
PEAL ESTATE TAXES 0.40 0.40 0.40 0.40 0.40 0.40 DAD 0.40 OAO
WO FEES 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 OAO
TOTAL FIOIBIT 0 REL. 45.112.40 45.102.40 0.40 0.40 70.097.40 70.097.40 0.40 0.00 126,019.40
5
cuffm 9At. 8 TWO I'm 9.01.4 NIMBI 1999-
IDBn BUDGET 9Atim of M. ACinL SDI ET I#= OF UD. OEcllDER 1994
IIJGG[T. .
ewdimme
COMM m MINISTBAT(9E1
umtn.m 2.397.00 2,010.00. 317.00 15.24 3,160.00 2,03.00 317.00 11.15 5.90.00
BA(Aont-A01n 702.08 1.120.00 417.12- 37.29 1.113.10 1,531.00 417.12- 27.24 2,625.00
MIEFIT8 650.27 760.00 109.73- 16.29 940.27 1.050.00 109.73- 10.45 2,061.00
AONST112tli-01m. 0.00 33.00 33.00- 100.00 0.00 33.00 33.00- 100.00 66.00
DIT a ACCMWI118 0.00 01110 0.00 0.00 4.0 0.00 0.00 0.00 0.00
Aura AID TURAL 0.00 0.00 50.00- 100.00 0.00 61.00 61.00- 106:00 1111.00
m BEt9t(E 14.53 OA0' 14.53 0.00 71.49 0.00 71.49 0.00 0.00
munim BE mm 0.00 25.00 nA0- 100.00 0.140 25.00 25.01- 100.00 50.00
01101 a Uncurl. 0.00 0.00 SOA1- 100.00 0.00 50.00 50.01- 1110.00 SOHO
TAE PRIP .1101 1101 0.00 0.00 0.00 0.00 0.00 oin 0.00 0.00 0.01
I01EEE6T-SEC. OD. 30.11 0.00 39.81 0.00 166.46 0.00 166.46 0.00 0.00
UUL OAO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
LIDS ABU PI MITE 0.00 0.00 0.00 0.00 0.00 723.00 725.00 loom 725.00
1011A0EMHIT FEES 3.000.00 3.000.00 0.00 0.00 4.100.00 4.100.00 0.00 0.00 7.100.00
IE7.1n1'BiaMINWl0.00 2110.011 200.1- 100.00 0.00 2011.00 200.01- 100.00 200.00
PORAIR 11.00 80.00 1.00 1.25 61.00 109.00 20.01- 25.69 219.00
4111810 COD111iGTIM 0.00 25.00 BAD- 100.00 0.00 25.00 2S.o0- 100.00 25.00
KAM UMCE1 S2.12 30.00 22:92 76.40 S2.12 41.00 0.92 29.07 71.10
IIEfr,1t1 a am. 0.00 0.00 0.00 0.0 0.00 0.00 0.00 GO 41.10
11RIAL HE11s 0.00 0.00 SOA1- 100.00 0.00 10.00 100.01- 100.00 300.0
UNK1E1 75.3 70.00 SAS 7.19 75.03 96.00 20.7- 21.19 166.00
10909101E 4112.81 350.00 RAS 15.09 745.10 478.00 217.10 55.06 1I1A0
111SCEUA IMS 0.20 50.0 49.1- 99.60 0.20 61.11 67.01- 99.71 T10.o0
TWAL 41111011 11 Allen. 7.429.56 7.911.00 SS6.46- 6.92 10,s06.25 11.58.00 1,035.15- 8.7 20.753.00
TOTAL QEOAT111 1- E: 102.11 69,467.00 3,369.19- 4.19 106.701.0 112,92LOO 6,226.7- S.S1 183,769.00
EAt im (togs) 27.506.91-
w-m-e
41,025.1-
m -mw-
13.518.41 3R.5 64,192.41- 77.615.00- 0.402.59 17.37 13.410.01-
5
MONTHLY OCCUPANCY REPORT
PLYMOUTH TOWNE SQUARE
Received
Rmlowd
lmdlkft
Removed from Ibt
Woulm Ibt Told
VERIFICATION:
edatmals Made
A Ueaats Imtemb-nd
ARTMENIN:
olferad
DwAmd
Cmmued
Reseeved•
COMMENTS:
Apo I5.Isw
5201 160
381
20
200
NA I NA 1 391 311 91 21 21 11 II 104
WALKER MANAGEMENT, BIC.
This report is to be completed by the Housing Manager and submitted to Jane Morgan: Walker
Residence Group, 3737 Bryant Avenue South. Minneapolis, Minnesota SM, by the 10th of the
month following the report month.
COMMUNITY NAME. PLYMOUTH TOWNS SQUARE
NUMBER OF UNITS: 99
REPORT MONTH: NOVEMBER
Name of person completing this report: Sarah K Miller, Manager
I. OCCUPANCY
A. Total Number of apartments occupied (including caretaker units) during the report
month: ILU-. 73 ALU: NA
B. Percent Occupancy (Divide total occupancy by the total number of units):
iILU.. 74% ALU: NA
C. Attach the Monthly Marketing Report for detailed ir. don.
D. Move -Ins Antidpated for „per 11
B. Move-outs/Rationale: None
11. FOOD SERVICE: Not Applicable
Ill. RESU= SERVICES
A. Actjyjugg; Attach a copy of the newsletter and month;j. calendar for the report month.
B. Social Services: Not Applicable
C. Resident Governance: Attach a copy of Minutes from last Council meeting.
Comments regarding Resident Issues: The residents are all very pleased with their
new homes. There have been a number of scheduled for the residents, at each event
the attendance was wonderful. Attendance numbers are indicated on the calendar
in the newsletter. A Resident Pot Luck was scheduled at the end of November.
Over 70 individuals attended.
Three residents have volunteered to be on the Resident Advisory Committee. The
committee will meet for the first time in the month of December.
V.
VI.
A. Attach the monthly Building and Grounds Inspection Report.
B. List major unbudgeted maintenance during. the report month (over $250):
Current 1 Sprinlder system malfunction. The City of
Plymouth requires that the alarm comoany
inspect and repair the system at. every telae,
trouble or actual alarm.
Petty Cash 258.00 The purchase of roost heater during a heat
malfunction that affected several apartments.
HUMAN RESOURCES
A. Staff chan8es during the report month:
The following is an accounting of the current staff at M.
Ug Position Nature of Croce
Sarah Miller Dowing Manager Fr
Colleen Kreatz Administrative Assistant PT
Don Hammer Maintenance Engineer Fr, reduces to PT 01/95
Lance/Kim Schancicy Caretakers Fir
April Villareal Caretaker PT
B. Staff training programs:
P -M Name of ProgMM Number in Attendance
C. Staff meetings held (attach agenda/minutes):
Dw Number in Attendance
A Account Receivables over one month past due:
Lessee's Name Amount Due Collection Action
None
B. Attach a copy of any regulatory agency or professional reports you submitted for this
report month.
A• :: Not Applicable
B. MAINTENANCE• Not Applicable
C. RESIDENT SERVICES • Not Applicable
D. HOMENEEPM• Not Applicable
A. MANAGEMENT. 1) Reserve minimum of 7 apartments.
2) Verification of minimum of 15 Applicants.
3) Arrange intro meeting with Resident Advisory Committee.
B. MAINTENANCE 1) Organize Maintenance Room, shelves ordered.
2) Complete Operations Manual.
3) Finalize Punch list procedures.
C. RESIDENT SERVICES:
1) Meet with Holiday Party Planning Committee and execute.
2) Provide Fire Procedures presentation for Residents.
3) Prepare for January meeting on the 'I'm Okay' Program.
D. HOUSEKEEPING: 1) Organize the three janitors closets.
2) Ektract entry and elevators.
3) Rearrange Activities Room for functionality.
Vol. I, Issue No. 2 November 1994
A newsletter and activities calendar will be distributed to you every month. The goal is to
get the next month's newsletter to you the last week of the current month. Please bear with
us iffor the fust several months we are not as early as we wish. The newsletter wig contain
information on a variety of things, from office information to birthdays, from scheduled
activities to poetry. You tell us what you would like to hear. We welcome resident
contributions such as recipes, article, jokes, and trivia. We also include a monthly calendar
of scheduled activities which you can post in your home. If you have any comments or
would like us to add something to the newsletter, please stop down to the of x.e.
FROM THE MANAGER
I remember moving into the office at the Police Station last April and thinking "what on
earth am I going to do for the next six months?". I assure you that I found plenty to do
and then some...
During the last six months, while working on the project, there have been sad times and
happy times. A majority of those happy ones came from working with the applicants,
and now, you, the residents of Plymouth Towne Square. It warms my heart to see so
many of you delighted with your new home. It pleases me to know that all the nights
and weekends I, and my staff, spent in preparation for this opening has paid off. I want
to thank each and everyone of you for the cooperation and understanding you showed,
especially during opening week. With coordination and teamwork, fifty residents were
move into the building in nine days. I speak for my entire staff when I say we
appreciate your patience while we deal with all the problems that occupancy new
construction. If you have or notice any problems in and around the building, please letusknowaboutitintheoffice.
Sincerely,
NAME THIS NEWSLETTER
We need a name for this monthly newsletter. Write your suggestions down on a slip of
paper along with the name(s) of the individual(s) who came up with it, bring it to thefrontoffice. The names of the contributors will remain anonymous until after the namehasbeenpicked. We v ill comply a list and distribute it to the residents prior to the
December Resident Meeting. At the Meeting you will pick the winner by vote. The
winner will receive a $10.00 gift certificate to Cub Foods.
C1GTA%*VWXWr LVMLWCVWGU
BUILDING SECURITY IS ONLY AS GOOD AS YOU MAKE IT
Building security should be the number one concern of every resident. Our security
system will only work if you enforce it. If you should come across someone in the
vestibule who wants into the. building, (a stranger, friend or relative of another resident)
tell them they need to ring the resident they are visiting to get permission to enter the
building. Explain to them at that this is a security building and you are unable to let
them in (even if it is a relative or family of a resident you know). If they still persist,
ask them to call the office.
OFFICE HOURS
The office will be open Monday through Friday from 9:00 a.m. to 4:00 p.m.
Occasionally, the office will be closed for holidays, meetings, and staff requested days
off, etc. We are looking for a resident volunteer who may be interested in watching t r
phones in these situations. Please stop by the office if this may be you.
OFFICE SERVICES
Residents may use the photocopy and fax machines with no charge. If you need to
receive a fax, the number is 551-0144. Please ask for assistance from the office staff if
you would like to take advantage of these two services.
RENT STATEMENTS
We will distribute rent statements to Residents the last week of the month. Please
return your rent to the office in the envelope along with the pink copy of the statement.
RESIDENT MEETINGS
Resident Meetings axe held on a monthly basis in the first floor Dining Room and all
residents are welcagw. The object of the meeting is to open the communication
between the residents and management. We also take advantage of this get together to
celebrate the Birthdays of the Residents of the month. So ... please join us for an
informative meeting, some coffee and birthday cake at 11:00 a.m. on Friday, Nov 25.
NOVEMBER BIRTHDAYS
Nov 1 ... Fred Funder...ApL107
Nov 24 ... Mayne Doyle...Apt.324
WELCOME TO THE NEIGHBORHOOD
1be best thing to do after moving into a brand new apartment building is to sit back,
have a hot drink, maybe a roll and visit with your new neighbors. You'll get that chance
if you decide to come down to the Dining Room at 10:00 am. every Tuesday in the
month of November.
C1W TN si
WHO IS THE PTS STAFF
Sarah Miller, Horsing Afanager —-
r '"n
Sarah has worked for Walker Management for the past three and a half years. started as an intern and was soon managing Walker's two HUD subsidizedcommunities. She a wonderful husband of over 5 years, Jeff, and wonderful 15montholddaughter, Kaitlin (Kaite). Her past -times includes, horseback riding, golfing, camping, and reading romantic or horror novels.
She
Colleen Kra &. Adntin0adre Assistant
Colleen, whose single and looking for a good man, has been withPTS since July, andweareblessedtohaveher. She has lots of experience for her position throughtrainingatHennepinTechnicalCollegeandpositionswithParkNicolletandTurck. Colleen loves to ride motorcycle. She recently took a cross-country bike ride toMontanaandisplanninganotheroneinthenearfuture.
Don Hamner, Maintenance Engineer
Don is a very busy person these days. Between getting the building ready foroccupancyandfixinganyproblemsthatcomeup, he's the father of a fantastic 3 yearoldlittlegirl; April, and a brand new baby, Nicole. If you run across Don in thehallwaywithadreamylookinhiseye, he's probably wishing he was on the golfcoursewhichiswhere, after college, he spent all his time, playing courses all over thecountry. Don is an asset to our community with his strong construction background.
Lance & Kinn SAnacAy, FWmwy Owoo en (Apartment 101) Lance & Kim are new to the Plymouth area, recently moving here from Florida toattendschoolsinthemetroarea. Lance is attending North Central Bible College tobecomeapastorforAssemblyofGod. Kim is graduate student at the College ofPharmacyattheUniversityofMinnesota. Their hobbies are skiing, skiing andskiing. Lance is partial to singing country music and would like to record a song oneday. Some day Kim would like to have 5 children... Lance is trying to talk her out ofthatmany (he thinks he could handle maybe one).
April Vd areal, Assistant Carmaker (Apartment 127)
Some of the residents already know April from her previous caretaking job and cansaywithconfidencethatAprilisawonderfuladdition
v
the PTS staff. April hasbeenmarriedtoManniefor5yearsandhas3stepchildrenand2step -grandchildren. When she's not trying to keep the building clean she and Mannie like toplaygolfandgardening (when she has one). April has fills her spare time withvolunteerworkforUnitedWay, "We Can Ride" and programs involving disabledchildren.
QQaA%
KEYS AVAILABLE
Residents who requested additional sets of keys prior to November 1, they are now
ready for pick up. The cost is a dollar a key.
STICK EM UP
Soon you will see clip magnets on your hallway door frame. The clips easily allows
management to distribute material to you such as newsletters, memos, notices and rent
statements. It also provides a handy spot for others to leave you a note. If you do not
have one, notify the office staff.
DOOR DECORATIONS
Please do not nail any holes into your door to hang decorations. Maintenance staff Bill
be installing hangers on the wall adjacent to your door prior to December 15. Thanks.
GARAGE
When you enter or exit the garage, for security reasons, please stop and watch the
garage door go down. It is on a 20 second timer, if it does not close within that time
frame, please contact the office.
Also, please try to center your car in your -parking space and try to park so that you do
not block other cars or the elevator lobby doors even temporarily.
STORAGE RULES FOR GARAGE AND LOCKERS
Per conversations with the City Fire Inspector, please do not store items in your garage
stall. Residents may leave a basket or cart in their spot to use upon their return to
carry purchases up to their apartment. In addition, we will be receiving, from the City,
a list of items can not be stored in the storage lockers. This list will be distributed to
you in the near future
AHOY BELOW
The trash chutes are operational. Please be sure to enclose your trash in a plastic bag
that is tied securely. If the trash bag does not fit into the trash chute opening, please
walk it down to the garage. Do not throw bones, cardboard, or wire coat hangers down
the chute as they can clog it. Please continue to take your recycleables downstairs. If
you have any questions, please ask.
CARDBOARD BOR DISPOSAL
We will no longer be picking up cardboard boxes in the hallways beginning Tuesday,
November 8. If you have any boxes for recycling, please break them down fiat and
dispose of them in the cardboard container in the car wash in the garage. If you have
problems locating it, contact any staff person for assistance.
4
VOLUNTEERS NEEDED
Volunteers are needed for a number of things about and around the building. If you
are interested in helping set up for activities, such as making coffee, rearranging chairs,
being an exercise leader, cutting Birthday cake, overseeing pot luck events, and helping
to organize the Holiday party, just to name a few .... We want to talk to you!!!! Please
see to Colleen in the office.
LIBRARY COMMITTEE NEEDED
Thank you to all those residents (and family) who donated books for our library. It will
be full before you know it. We need some volunteers who would be willing to watch
over the library, organize the books, oversee checking in and checking out books. If
you think this is for you, stop by the office and talk to Sarah.
ALL ABOARD THE PTS EXPRESS11
The bus has arrived at Plymouth Towne Square. Management has been working with
Dial -A -Ride to set up weekly transportation for the residents. Currently we have two
trips a week scheduled beginning Tuesday, November 22. The times and days may be
adjusted if necessary.
On Tuesdays, a bus will be here at 9.•30 a.m. to tale residents shoPPbg
as the Rainbow Foods/Target Greadand complex on Aackjord Road.
The bus will r+etum to the stores at 11:15 a.m. to bring residents i • r.
n On Thursdays; a bus will be here at 9.30 a.m. ro take residap.os
Foods (and eventuaUy the Library) and will return to Cub at 10.•36
to bring you home.
After much negotiation, PTS residents will receive a discount on the cost of the rich
Dial -a -Ride will charge residents $2.00 per round trip instead of the standard $3.00.
After 2 months, they will evaluate the service and if they find that there are at least 3
riders per trip, they will reduce the cost. For the first two months of riding, we ask that
you sign up down in the office. If you have any questions, please see Sarah.
TjA4
r 4
ICING VIDEO CABLE
Our representative for King Video Cable will be at the building on Wednesday,
November 16, at 2:30 p.m. in the Dining Room. to explain cable services, offer an
installation special to the residents of PTS and answer questions. Sign up win be
available that day. There will be refreshments and door prizes. If interested in
receiving cable, but unable to attend, call Jeanette at 533-8347, ext 4487.
CARDS
If you are interested in getting some card games going meet up in the Activities Room
on second floor at 7:00 p.m. every Monday of the month. You will decide, among
yourselves, what to game to play. Games may vary from table to table. Coffee will be
provided. We'll try thistnight for the month and if there isn't a good turn, we'll try
another time and/or diK
0
POT LUCK, WEDNESDXY, NOVEMBER 30 @ 5:00 P.M.
Come one, come all!! You are invited to the fust pot luck dinner for the Residents at
Plymouth Towne Square at 5:00 p.m., Wednesday, November 30 in the fust floor
Dining Room. Meet your neighbors, exchange recipes. Sign up sheets to bring a dish
are located on the north front office door. Bring your own table settings, b Overages
provided. See ya there!! (•""O"v T
r T;4:vWELLNESSCLINIC
Plymouth Towne Square offers Residents the opportunity to speak and ask questions to
a Registered Nurse in a private setting every month. The Wellness Clinic also provides
free blood pressure checks. The first Wellness Clinic is scheduled for Monday,
November 28 at 11:00 a.m.Juanha Cobb, our nurse, will meet with individuals on a
first come, first 0b basis. The ellnq& Office is located on first floor, south wing.
A BOOKsJPOKHHI
A popular event in other Walker Properties, the Award wining Publisher, Darling- r
Kindersley Family Library, of children and family books will be here on Friday, `
November 18 at 10:00 a.m. displaying a number of their books for you to look at and
purchase. Distributors will be here to answer your questions and take orders, no hassles,. or pushy salesmanlif you order now, delivery is guaranteed for Christmas. •
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YMOUTH TOWNE SQUARE
November 1994
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11IM40
CITY OF PLYMOUTH :
3400 PLYMOUTH BOULEVARD, PLYMOUTS, MN 55447
DATE: January 18, 1915 for Housing and Rede elopment Authority
Meeting of January 26, 1995
TO: Ed Goldsmith, HRA Supervisor
FROM: Milt Dale, Housing Specialist fix*-
SUBMCT: Pwpeed Amendment to Program for Community Builders
Earlier this weer, a representative of Community Builders, Carol Goddard, requested
that we consider ao amendment to their program guidelines to allow them to serve a
moderate income family seddag to purchase an affordable home in Plymouth. The
current program description emphasized the aoquisltion and rr hWMl adon of existing
housing for resale to families at 5096 of median income. This request involves
Commudly Builders ueili*g approximately $7,000 of thdr current funding allocation
to cover a family's financing coats rather than their purchasing and then rehabili sting a
housing unit. In early 1994, this family had qualified for the City's First Time
Homebuyer Program but was unable to won an affordable haus at that time.
As the proposed use of funding did not meet the requirements ad forth in Community
Builders' own program description, I requested that the program be
amended to cover these circumstances. My cowers is that this request appears to be
assisting a first time homebuyer in the same way the City does through its First Time
Homebuyer program along with tailoring their program to meet the needs of a
family. However, a considerable amount of time and uniwing was expended by Carol
to prepare the family for this purchase. A purchase agmemeat has been signed for the
house -and a closing is scheduled for next month. This appears to be the only funding
source available to assist the family at this time.
Based on the above circumstanes, it is my reoommendatiow that the Board approve dw
proposed amendment to the Community Builders' program description.
Attachments:
1. Cunent Program Description for Community Builders
2. Amewdmewt to Program Description for Community Builders
3. Meow from Community Builders, 1/19/95
Attachment I
The Coutract/Podaee Ptogram h eomaprised of two basic eon; n i nts. One h drs ecipdsidon
and rebablllu dw of homes to be sold on contract and fitly purebased by the
parddpadgg famafites. The general sorategy will be to establish a Revolving Fund to arWmI:e
the annual search for acgWddom/rehab0itadoa funds to condone the program. Punds wUl be
grams/deferred loses dad to period of required affordability. Community DUN= 061 develop
specific meahaniami abject to do review and
ry
mof
t of Piymou& to amse long
term agordebW of the up a hod m reoelve say
proceeds evalfable from the ask of the homes at tbs end of the contract period. They will then
be used to purchase another home to be sold for contract and with On mortes amused at
the end of the cosset.
The bousimg targeted for this program will be single family and towabomes with two or more
bedrooms. The hooftwW be rehabWtated to bring them in lime with loci code
requirements. Bffort will do be made to ensure that all major syatems will be good for at
least tee years. Purchase will be done la conformance with local sonlog regdremem s
To keep the cost of the housing affordable for both the program and the am bomeopsers
every effort will be mads to keep both the coat of acquisition and rebabWtadon to a rrinimum.
The goal h to keep aogWddsa goats to under 006OOp and rebablfimdoo costs to toga than
20.000 per house and die total under 5IWAA . The program win not compete with ixMw
psrdes imerested in pmr bmft tbetr own bomes but mg target abandoned and Pored aced
properties or those which the owner h having difficulty selliq&
11R01"
The second component of the program Is the servicecompoaeat. M& is the part of the
program which will identify those wbo patddpaw in the program and will provide arfport to
bomebuyers as they ptoosed through the contract period and cmgbte the p vduse of the
Par ielpants for the Oomeact/Puedrase Program would be resulted form a So time 'home
bqm trafft Thh Vshft will corer patsy secdon, &mWgg and owombip
5 urea mediaaaiaoome Am to fine time homebuyer with income loss than
Eligible hmVies who ars laaeresI I in pursuing borne ownenhip but est ready and area the
program afteris Will be oonddered for a contract. These would included the MEQ+A Pint Time
Homobuyeta her special programa by ane banks. ste.
This service will provideongoing fiaaadal counseling and training, home maintenance training,
and access to community resourees. This will include the development of a corrective action
plan which will describe what will need to be accomplished during the lease period to achieve
homeownership. In addition, general problem solving skill training will be provided. Listening
skills, boundary clarification, and values darifiatdon aerdses will be included as part of this
Mining.
Professionally 6cilitated support groups for participants will be provided that will: 1.)iden*
issues wbkh affect the ability of people to continue to participate in the program and carry out
their amvctive action plans, 2.)agow for additional training, 3.)provide an environment to build
self.esteem and support networks. As the development of the group progresses they will
become more responsible for idendMug and arrauft their own training to meet the needs
they have identified. Professional factlitat:on will be phased out as participants develop their
own leadership. Professional group fullitanon will be provided by paid smfE Much of the
training will be provided under contract. Efforts will also be made to use volunteers to do
some of the trainin&
t e2M/AWel,+use Feat+um
The tenant will be required, during the 2 year lease payment period. to set aside a sum of
money which will be used for downpayment, out-of-pocket dosing costs. 1st year taxes and 1st
year insurance paymeoL This will be identified in the corrective action pian. To enable the
lessee to accumulate these fonds in a two year, period Community Builders will provide
assistance for the monthly lease payment. This monthly lease payment made by the lessee will
be equal to the monthly PM'on a long term mortgage with a 5% downpayment. In addition
Community Builders will provide a 2% downpayment gift.
A separate downpal-nent account will be established for each tenant in a federally insured
depository institution in which the tenant's monthly contribution toward the required down
payment is deposited. Community Builders will comply with all state and federal statutes
governing these accounts. A periodic statement will be provided to the tenant indicating the
cumulative balance in the down payment account.
ANUMUM 20 PROMM DBaCRIPTZCN - ATTACMM Q
Acquisition, and Rehabilitation
Due to the current market interest sates (Presently at 0.2501 and
due to the fact that a cash to loan Purchase affords an approximate
savings of $2,000.00 in closing onto and due to the fact that a
house selected to fit a participating family's seeds bad an
assumable fixed rate PBA mortgage (a 1/2e) with a ramaisiag Site of
27 years with an approaimsta amount of $13,000.00 cash to loan
needed to purchase, Trost 8ensepin Ccmaunity Builders entered into
an agreement whereby the Plymouth family of six (d) will purchase
said property with Meet Hennepin Community Builders supplying the
cash to loan amount plus closing costs and some minor work to
update mechanical and add insulation. $aid family will make
application to mortgage lender to assume FBAmprt Upp
approval of family to assume existing loan, West Hennpin Commuaity
Builders will supply monies to close. Upon the closing a second
mlosi sill amend work
in the amount representing cash to loan,
ng ompleted on property.
The cost of this how is approximately $122,000.00. it her, been
determined that not only is this price below what the Plyaouth
market will bring, but that it is affordable for a family of this
eine. The home bas four (4) bedrooms with sufficient living area
and is in excellent condition, the need being for added insulation
and updating of the beating system to ensure longevity and energy
effic3iency of said system.
Rome Buyers Training
said family's earnings put them at approximately 630 of the area
median income. This is higher that the targeted 500. Given the
housing costs in Plymouth and given the fact of working with a
larger family the number is unrealistic.
Lease/Purchase Features
Due to the fact that the first mortgage will be in the name of the
family from the onset, the features outlined in this area will not
apply.
01/19/1990 14:28 6129888'!41 9IRIMM MAJAIM PAGE 01
ATTAC+UWAT 3
TOS "M CITY CP PLlIMN
VOHS W" MNWZN COVO no Ulf wnn
r PIR" Ts= ear BUv= POM 0114-C
At this time Nest Bennepin COMMMity senders Me extend into an
agreement to aid a family in purchasing a bass in Plymouth. This
is our second successful endeavor. she first hoes that we
two chasedPlymouth the Ontrc /Purchase program is aur ander agseement
in Februaryy expect the family to move into the hose
The second purchase (outlined in Avendment to program Description -
Attachment i) is not inkeeping with our original plan outline.
mic
After many months worhiag di
lug
n,ti not only in the Plymouth real
estate market but with aus first time hemsbayers, it was
disaovored that the now to be flexible and innovative were the
highest re"Lresents to make this program went.
Tho family in question we long tern Plymenth residents.
Emily consists of two (Z parents and four (4 children, one child
with special reads. The home found not only fit needs dictated byEmilysizebutalsoallowedthespecialneedschildtoremain, in
already established programs.
The family are first teiyme bomebuyess in the truest seise,
phaving
Movedfoored afwhome.
41) plus moat o! and
ocusse aq,
and atiSig and
cannot
working
thisbedeli 1
1 is truruly
involvement
is h omsownersshp. e
Wordforo
the BOA Booard and staff ambers
and
tot -
I wish there was
witness and shaveain this
experience. hebackbone fNeat B anepi C
na3tynancial
and
Bailie- resit in
rt has
Citn
of Plymouth. !lilt Dale and Nd Goldsmith have lent their support of
our program and have offered ideas,s shone and enthusiasm. We
look forward to a continued relations.
5•
M1FVI0
ary OF PLYMOt = .
30001 iT' MOUTJI BOUIBVARD, PLYMOUTH, MN UM .
DATM January 18, 1995 for Housing and Robvelapment Authority Meeting
of January 26, 1995.
701 Ams Hurlburt, Executive
U
Director
1,
FROM: Ed Ooldsmitb, BRA Supervisor c?VJ
BV0CTs Request for Assistance for Hammerltesideooes, Inc.
In 1994, the City and HRA gmated $30,000 in CDBO foods to dammer RasWenoes, Inc. to
acquire a home in Plymouth es a group residence for six adults with developmental disabilities.
In December, 1994, the hems was aogaired and is being renovated for its intended use.
Jon 'Thompson, Chid Sum--dve Officer of dammer has advised us that they have been
selected by Hemepin County to develop by July, 1995, three additional group homes to sun
four darrolopmentally disabled persona astir. The residents for these homes would coma from
tine regional tnmtment center in Faribault. In addition to residanlal services Hammer would
also provide job training, education and coordination of services for the residents.
Hammer is requesting m additional $30,000 grant from the City for 1995, to acquire a home
in Plymouth for this progrem. In order to provide dammer with the requested funds, ;
previously allocated 1995 CDBO funding would have to be reallocated after a public hearing
Is held. The most likely CDBO account to re alloato would be the No Time homebuyer
seems. Such a re-alloadon would leave $170,000 in this account for 1995, without i
considering other proposed re -allocations.
Appliatioos for the City's 1995 First Time Homebuyer program aro about to be accepted.
We do ant know who the demand will be for this haft nor has it been determined to who
extent finding may be needed V several possible sites for development of new fleet time
homebuyer nab become available. Although, finding for this special needs housing is
desimble, I amot recommend at this time that previously allocated CDBO furls be w
allocated for this purpose.
I would recommend that the Board not consider the allocation of finds requested by Hammer
Reaidences, Inc. at this time. U this shustion sbould change, staff will advise Hammer and V
the funds are AM noeded, we would return with the request to the Board.
Ve
OFgyp
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i'OaVViia' ARD.-1LiiRVVia'itY\.-Akfin.`
DATE: January 18, 1993 for Housing ad Redevelopment Authority Mating
of January 26, 1993.
TO. Ane Hurlhurt, Executive Director
FROM: Bd Goldsmith, HRA kTwAror 001,
SfjWZCTr Request for Assistance for Lakeview Commons at Farhers Lake
Lakeview Commons is a proposed 64 unit 'Low incorm Housing 'hx Credit' =M
apartment complex waiting to begin construction nt Niggaa Looe and SOMenth Avenue
North. It cotta of 16 two bedroom and 48 three bedroom family units. The complex is
being developed by the Cornerstone Group as part of tics Paubers Lake Planned Unit
Development (PUD) on a 4.84 acre go that had ben designated for high density apartment
development. The development proposal has received all necessary Planning Commission and
City Council Approvals.
Under the URIC program, investors in this development receive federal low= tax credits
for investing in housing that will be rested at a coo affordable to persons with incomes no
WOW than 60% of the szWI medias income for a minimum of fiRen years. Based upon a
Hennepin County median income of $51,000, residents caning no more than $23,820 to
34,500 for families of from two to six persons, restectively, would be eligible for these
units. Tire maximum allowable ants, including utilities, would be $697 and $763 for the two
and three bedroom units, respectively. The maximum rents would also make these units
affordable to lower income families with Section 8 Certificates.
Shortly after the cloning on the financing for this development it was determined that the
proposed tnatment for surfux water nm -off was inadequate to meet the requirements for
buffft permits under rPnt fedaal, atnte and local clean wale requirements. At the time
that the Plukers Lake PUD was approved these requirements did lot exist and the necessity for
settlement pends to provide for the treatment of surface water nm -off, also known as NURP
National Urban Run-off Program) goods, was not included in the designated development
sites. As a result, the site for Lakeview Commons dos not include adequate area to provide
for the required tiestment of s rfaoe water nm -off from the development. The only solution
that appears feasrble to mat these requirements to obtain the permits, is to construct a
settlement pood oo adjacent Park Ply o'er by do City. Of the two pomble pondallies,
the City's preferred site, that would own the water quality needs of both rho park and housing
Pte, could oat from $40,000 to 580,000 mon than the dBvdOPMM can afford. A firm
estimate of this oat should be avaWble from the contractor, on week, eller the dpdp wort
for the pond has bemm complexed:
Cowen Carey.. President of the-Common droop, his requested financial assistance from the
City in order to cover these additloomi costa and proceed with this affordable bw incom
housing development. I have reviewed her request mad 'tie financing behind the proposal and
find both to be seasombb. Bveo at the maximum cat, the requested assistance is modest at
1,250 per unit to provide 64 units of bw-income housing.
This assistance could be provided from 1994 and 1995 CDBO funds curremly mocated for the
First Tim Homebuyer program. At the maximum cat, $140,000 would nerusio available in
1995 for the Fust Time Homebuyer program without consideration of other proposals to 1w
allocate these Wads. Although we are anticipating a strong demand for Feat Time Homebuyer
funds in 1995, the oppapmity to mate possible the drMlopmeot of 64 nails of bw-boome
NOW housing at such a modest per unit oat is a strong incentive to approve the rio-albcmion
of these funds.
In order to provide tris assistance in a timely marrow, a public baring would have to be held
on the re-allocation of CDBG Weds at the HRA Hoard meeting on gebnwry 16th, prior to the
Board's consideration of the w4llocation. The fires eatimme of oat for the settlerneat pond
would be available piror to this meeting.
I mcommeod that this request be brought to the Hoard's attention at the January meeting and
tbat staff proceed to advertise for tM memory public baring, unless the Board dumb
otherwise.
Attachments:
1. Location Map
2. Pt1D Pian
3. Site Plan
4. Building Blevatbns
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PLYMOUTH BOULEVARD, PLYMOUTB MN .8;447.
DATE: Jamuq 17, 1995 for Housing and Redevelopment Authority Meeting
of January 26, 1995.
To.. Am Hurlburt, Executive Director
PROM: Bd Goldsmith, BRA Supervisor 4f
SUBJECT: Strategic Planning Plrocess for the JfltA
I recently had the opporumNely to disc ms the MRA's interest in developing a steatotic plan
with Mr. Jon Gutrman, Executive Director of the Saint Paul M& Housing Agency (PHA)
and former Plymomh BRA Commissioner. Jon has ban involved in stmisgic planning at a
number of ora. Most recently at the PHA and the Minnesota Chapter of the
National Association of Housing and Redevelopment Officials (NAHRO). He offered to assist
the BRA by dmfbg an outline of a process based upon his experiences and a model process
used by the wilder Foundation. Both PBA and NAHRO had used wilder as a comuhant to
fuiliale the planning process. He also offered to attend the Board meeting on January 261h to
discuss strategic planning with the Commissioners.
Jon has provided the following basic outline of a strati planning process to discuss at the
Board mating:
1. Board Meetiog 'A': (Full Board, Executive Director and other senior staff)
Gat agraemom on project objectives and work plan.
2. Board Meeting 'B':
Review sola and responsibility of Board and HRA staff.
Review ERA's past, I I I I
I,
future (history, mission, SWO'P•)
Propose a vision of the future for the BRA
3. Board Meeting 'C':
Refine EMA's vision statement
Establish hey infmmaot or stabdiolder interview list (SWOTO questions)
Assign interviews to group members
Swor stands for Strengths, wealmesses, Opportunities and Threats
4. Boats Hawing 'D':
Review by informant interview Menarches
Approve Vision Statement based on additional information mpplied by key informants
Discuae strategies or gods necessary to fulfill vision
S. Board Meetkrg IV:
Approve BRA arcual gods and adopt strategic plan Hoard)
Commit to publishing strategic pin in some format
6. Stat[ implement strategic plan throughout the year by:
FWfdft Agency fDomb
Fulfilling more detailed departmental gams or pn mranoo standards V they east
7. Future Board Meedmgs:
At least andually, and with staff input, the Board "docks in' on the vision statement to
determine U it is still acc vete (revise V neceeeery)
At least annually, the Board approves a am ase of Agency hams
At least quarterly, BRA doff advises the Board on p qpm made toward implammuting
the Agency Imb
At leder monthly, EMA doff' advise the Bxecutive Dhmw on programs made toward
mashing the Agency gosh (and odor departmental goals or individual pubmsaoce
standards that may exist)
I recommend that the Board discuss this proposed process, apm upon an outline of proposed
activities and a schedub for More me dqp to develep the strategic plan.
DATE: lama" 18, 1995 for lloq'lo8 and Redevelopment Authority Abaft of January
26, 1995
TO: Anne W. Huddbbuurt, Executive Director
FROM: Daulm Hutt, Laing Technician through Ed Goldsmith, HRA SuperAm
SUBIBCT. ADMKMON RENCES FOR TM SECTION 8 RENTAL
ASSISTANCE PROGRAM
On July 18, 1994, BUD issued the find prefereooe role which affects local pmfmm es for
admisdon to its Public Housing and Section 8 Programs. To retain our existing local
pnfennces, we must hold a public hearing and adopt the local preferonooa subject to HUD
approval. Our current Section 8 Administrative Plan established a local preference (live or
wort in Plymouth) as a ranking pnfeeeace among federal prderances and than as a local
prdemomm, only after everyone with a federal prdenace on the waiting list has been offered
assistance. Perms who have been involuntarily displaced, aro homeless, living in substenderd
bousiog, or aro paying mon than 50 percent of income for not are eligible for federal
p mfmm s.
SID has stated they pnfef that agencies do not adopt local preferences, but has not issued any
official notice to housing authorities to that affect. However, they have not stated that they
would defindely duappnove any local pnfenoaea submitted to them. In order to cover all
bases, we will be holding a public hearing at the February meeting suggesting three
alternatives for public comment and for the Bard to consider. The three proposals for
establishing prdwences for selection of applicants to participate in the prr p m an
summarized as follows:
1. Applicants will be selected in the order indicated as follows, within each category,
persons living or wonting in Plymouth will be given a pnfenace:
a. Applicants imroluutarily displaced, homeless, or living in substandard housing.
b. Applicants paying mon than 50 percent of family income for rant.
C. All other applicants.
The housing authority shall use its best dforts to open up its waiting list for new
applications p or to of aft aseistsnoe to the last applicant on its wailing Not with a
federal pneferesrce.
2. Applicants will be selected in the order indicated as follows, within the first two
categories, persons living or woddeg in Plymouth will be given a I , fereoce.
A. Applicants imrolontuty displaced, homeless, or living in substandard housing.
b. Applicants paying more Wan 50 percent of family income for.mat.
C. All other applicants.
3. Applicants will be selected in the order indicated as follows:
a. Applicants involuntsrily displaced, homeless, or living in substandard housing.
b. Applicants paying more than 50 perow of family looms for an.
C. All atter applicants.
Proposal 01 was pevioudy adopted and implemented by the HMA and provides local
pefenenoe for all applicants aft the federal pefeneaoes. A statement has been added
assuring that the waiting list will be opened before getting to category c. Under Proposal Nl it
is very udihely that applicants in category c. would receive assistance.
Proposal 02 would provide a local pneferPor e for only applicants with the federal preference.
Thio proposal would allow the housing aulbanty to issue 10 percent of its admissions (two) to
applicants in cateM e. This provides a mora limited local pefemocea than Proposal 01 and
may be mons acceptable to HUD.
Proposal 03 would provide no local poefereaeers, and a ideally what HUD would prefer
housing authorities so adopt. This proposal would also allow due housing authority to issue 10
I P F 1 1 of its admissions (two) to applicants in category e., but then would be no distfoodon
between those who live or worn in Plymouth.
1t is our intention to advertise all tbree proposals for comment at a public hearing to be held at
the February Hoard meeting. U Were are no comments raised at the public hearing, the Board
would formally adopt Proposal 01 and def would submit the proposal to HUD for approval.
At this time, staff has not received an answer from HUD as to whether Wry would approve
Proposal Il, so we may have to fall back on one of the other proposals as a contingency.
HUD staff' baa indicated tiny will not respond to any proposal until after a public hearing and
housing/alsf iep/sIlW126)
DATE: January 17, 1995 for Housing and Redevelopment Auft tty Mewing
of January 26, 1995.
TOs Anne Hudburt, Executive Director
FROM: Bd Goldsmith, BRA gupesvisor oe
SLMJECTs Annual Meeting of the Hymath BRA
The Annual Mea ft is scheduled to be held in January for the election of d1com of the
BOLA. The Board may hold thm dec dons at the January meatlog or adjourn the and
meeting to another date. Under the BRA's Bylaws, the current officers unmain in ofiioe UM
their muccessoss are elected. V the elec does ase not held at the January meeting, thea the
usual meeting should be adjourned.