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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-26-1995PLYMOUTH HRA STAFF REPORTS JANUARY, 1995 contains Some doub1e'sided documen"' Film both sides f s. `,i'..H"r l l4:% F• .% o, . xs. r iF...`'e'.e,'^Fo ^rl v.,.}e,-S.'•.v',;1£'. 6. [x $R .•a •s .. ..s%$3' ' •x..+,3y.r, !'! Via, 'sX'•'"'''.3'.`s" ,. ,".... .fix -;: ,. .,.;:`>, y'//y)/p//j y • : V `.. '•+ fid £raa''`y `{-. :s'.w '. C.'y.'. •. s yRYYiQ 4V4/Ii7fi V I r n .' ¢';''` n R. y }/ ` ' u a +Z ,R y.e '. w'1 e r,'# ;Jv y<p '• .'7 %ai6: 3 e8f+' y.:; "X, ,9,w. °$i A V .9 . '''§ i ' F'id ' •tti` A n.s. Cy.'4.,, L ... Y .a ..j / 1 .few Hl/"/py y/by / i` . 4AC.:' ryi• , y •'' Si'D 4 .{•,` b:< yew , • ' +.';ab r 5•,'R.x a tiu r':»' .M gp ,,;„. .;.. z r". . .ie' ;t,.:9• •.'o'xa[•r,. .r, '.,ya.. 1. Call to Order 2. Approval of November 16, 1994 Wnutes 3. Plymouth Towne Squeoe - Update 4. Community Buimera S. Rammer gesidences 6. Ldwview Commons (Cornerstone amup) 7. St ate is Pimping Pmcm 8. Admission Breferenoes for the Section S Pmgrem 9. Annual Meeting 10. Adjournment hra0126) Z• PLYMOUTH HOLMING AND REDEVELOPNMNT AUTHORITY NOVZMBER 16, 1994 A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chairman David Crain on November 16, 1994. PRESENT: Chairman David Crain, Commissioners Brian Warhol and John Ed= ABSENT: Commissioners Thomas Rugb and Marjie McFarland STAFF PROMM HRA Supervisor Bd Goldsmith and Housing Secretary Denise Hutt Donna Flesta of walker Management presented the Monthly Occupancy Report and the PTS Newsletter to Commissioners. Ms. FLsta requested that Walker be alkrwed to accept applications ficin December 15 through January 31 in order to fill the remaining 11 units. Ma. Plum indicated that applications will be proceasad on a •first-come, first -serve' bis. It was the consensus of the Board to accept applications from December 15 through January 31. The announcement should be published in the Plymouth Newelolter and the Plymouth Sun -Sailor. Ms. Flasta sorted that Ong Oppegrd, BRW Mesas Architects, and Fraoa and Sols will be meeting on November 18 to go over finishing touches and remaining poach lista for Plymouth Towne Square. MOTION by Chairman Crain, seconded by Commissioner Edson to recommend approval of the September 28, 1994 minutes. Vote. 3 Ayes. MOTION carried unanimously. HRA Supervisor Bd Goldsmith gave an overview of the November 8, 1994, memo. He explained that emit is requesting a reallocation of funds beams of a budget overnm in the' South Shore Park account. Additional expenditures were partly the result of a successful Mort to meet the November 1, 1994, Wending deadline of the CDBG Work Out Plan with HUD. This exceeds the projected goal of 3509,564 by $33,065 (6.196). Pb'mouth Bmmbg and Radeekopund fib NOramk er 16, WWI PkqpF MOTION by Commissioner Edam, seconded by Commissioner Warhol ieoommmding adoption of the resolution mewc sting Fiscal Year 1994 Community Development Bloch CDBG) funds. Boll Call Vote. 3 Ayes. MOTION carded unanimously. HOUSIIITG IN THE CITY OF Pi.YMO1LrI'H HRA Supervisor Goldsmith presented a report prepared by stair intern Julie Urban. The report consisted of a compilation of selected emtiatin fires. work MS. Urban has been doing for a housing dit& ility report and a revision of the housing o of the ^sty -s Compreheosivo Plan. Chairman Crain adod N Commissioners would receive additional housing reports. HRA Supervisor Golcamith replied that the completed reports and addkhmd I madon being compiled for City MWW Johnson would be eland with the HRA Commissioners at a later date. Commissioner Edson was surprised dist median reals m Plymouth were lower thea Maple Grove. HRA Supervisor Goldsmith offered that Plymoau6's apartment buildings an older. CammiSsaner Edam ached V staff is monitoring the condition of rental property in. Plymouth. HRA Supervisor Goldsmith replied that units an currently inspected by the City and monitored for compliance with Housing Maintenance Code requirements under the City's Rental Housing Linen og Ordinance. Also, staff is swan of apartment buildings that an in need of renovations and will be looking at programs available to assist owners. HRA Supervisor Goldsmith presented an inquiry from Community Bilden regarding the use of S20,000 of First Time Homebuyer funds in o0ojunWan with their ContradMinclu se Program. The family tbey an considering qualifies under the First Time Homebuyer Program and would allow them the additional funding to purchase the home. Commissioner Edson was concerned that the family would not be able to afford the taxes and ongoing maintenance expenses. Commissioner Wnhol commented this would be no different than the Plymouth HousingAllianceproject. PIOUSUM Housing and Redevelopmad Auftorlly November 16, M4 Phr0 Commissioner Bdsoo commented that the house on 24th Avenue is older and would used apain at some Point in comparison to the now house being built on Feenbrook Lane/CountyRoad9.. Cbdrman Crain was concerned about allocating too much money to are project. Commissioner Warhol stated that as an applicant under the First Time Homebuyer Program, they would be entitled to me funding. Commissioner Bdsom intorjec wd that he does not have a problem with funding the Fust TM Homebuyer Progfam, but does not thfmh it is wise to combine programs. BRA Supervisor Clohhmith stated he would inform Community Bonders that it is the eonsemus of the Board that they would father not combine the two programs. Commissioner 'Bdson stated if Community Buildms wished to combine these programs, tiny would have to give nae aaeufasoea that the family would be able to malas the Payments and maiotais dos home. Commissioner Warhol left at 7:55 p.m. HBA Supervisor Goldsmith gave an overview of the November 8, 1994 memo mdining the Pttamm. for 90001lic Plamisg. He suggested the Process originate with do HRA Comminion ers and bring othea in as needed. Commkdoner Bdsos suggested that W-, item be continued to the January meeting, as time was no longer a quo un. MEETING ADJOURNED AT 8:86 PAL 3. TO: Ane Hudburt From: Donna Flaata Date: January 5, 1995 Subject: Plymouth Towne Square Monthly Report for November Monthly Financial: November financial (see attached). The revenues reflect a positive variance of $10,154 due to higher than anticipated number of move -ins. This includes a portion of October rent. Resident Services' variance is due to timing and will be adjusted accord ?qpy inDecember. The November Earnings (Loss) reflects a deficit of 027, 507), $13,518 less than anticipated. Occup waffibrkedog: Monthly Occupancy Report for November (see attached). 73 units occupied, 15 units reserved, it units vacant. Seven reservations cancelled in October and November. This fan -out was anticipated. Three apartments were reserved in the same time period. Manager continues to verify income of current Waiting List applicants in order to offer and lease vacant apartments. November Housing Report; includes November Resident Newsletter Maintenance: A malfunction of the heating system occurred on November 22, space heaters were purchased to heat apartments that fen below 65 degrees. The boiler temperature was initially set too low to be effective in addition to air in the system.. Resident Services: There was an excellent response to ui,; activities scheduled during the month of November as reflected in the Newsletter. Every Tuesday of the month "Welcome to the Neighborhood" was scheduled. This event provides the residents a chance to meet other individuals in the building in a relaxed environment. A Pot Luck was held where nearly all the residents attended. The first Resident Meeting was held with an attendance of 30+. See minutes included in newsletter. If you have any questions, please contact me at 827-8391. CC Ed Goldsmith JanetLandbo Sarah Miller N PLTAM N tBiB a so= ULAreE SBEET am n K LE ITED MEETS COYER ULAM EET NOM a tram CBAB6E 00YEIIT ASSETS: PETTY CAE C10I m - OIEMTIM 00.00 60.437.56 0.00 0.00 250.00 60,437.56SWIM - 6PERA NW 20.939.99 0.00 20,959.99A00a01T0MMIYAM-TESAR3 2.797.96 2.797.96EMan=0.00PBIOOQEBR - 397.ai 0.00 397.83 TOTAL WMEET ASSETS B8.Bi3.32 0.00 Bt.B83.32 POPERY. PMR. AMI EOIIipma: LEES A00YAATY SEPOECIATI00 tf,A96.00) 0.00 23,696.00) TOTAL PMPEBTT. PMR, 6 Eg1IPNw 23 896.00) 0.00 n.496.0) LESS ACEBYATEo AYRQATnB 324.00) 0.00 320.00) TOTAL anal AEEETS 324.00) 0.00 c32e.ao) TOTAL ASSETS 61 019.32 0.00 61 019.32 LIYILITIES AMI POR ULAM OBBR LQRLITIESs ACCOMITS PAYABLE - TM 2.393.30 0.00 t.3B3.30OIETOow10.28.42 0.00 10,28.@ACCBIRIBAIARES1001WAS3,234.73 0.00 3.730.73AC E>vERI ll Mm Sd1S 10,420.60 2.W.39 0.00 0.00 10.420.60 2.267.39ITTNMI" 21.410.29 0.00 21,460.29 TOTAL OMBEIF LMBILITIES SO 461.7E 0.00 50. 461.7E LM I= Me TOTAL LOM) TYII BER 0.00 0.00 0.00 RM BAD E: YYRnO OEPICIT SEEM 74.730.00 0.00 74.750.00NETIBOAE (LOSS) 68.192.41) 0.00 I....... 68,192.41) MTM POM BALANCE 10.557.59 0.00 10.557.59 TOTAL LMBILITIn S fM BALASLi ms.ae 61 1.19.32 0.00 a.... wesm 61.019.32 mwoe e... N FLI=14 TOWN =M STATERIA OF EARNIN60 11 MTU ENOEO Nov M 94 WINDI ® OAENT 9A. ! 1'10 TTO 9A.! OCT011 1994- MIMI 011601' 9ARIACE W M. ACIML 001111 VARIANCE OF W. WCDIIU 1994 8UDKT. . NEYE000: AMRINENI RENT 19,323.00 19,373.00 0.00 0.00 24.059.00 24.M.00 0.00 0.00 47,79.00 M IWIVI WL 811010T 9.117.00 9.117.00 0.00 0.00 10.42.00 11.340.00 913.12- 6.05 72,409.00 9ACAICT-CAE1'AIVR 1.71'5.00- 1,275.00- 0.00 0.00 1.74.00• 1,74.00- 0.00 0.00 3.010.00- 9ACRACT FACTO 9.707.71' 0.00 9.767.77 0.00 0.061." 0.00 0.061." 0.00 0:00 GWIII RENTAL 1.027.00 71'6.00 251.00 32.35 1.027.00 949.00 8.00 SM 1,919.00 BEWFT 6001' NEVI 0.0 100.0 100.00- 100.00 0.00 137.00 137.00- 100.00 237.00 61E81' NO NEWALS 0.00 103.00 103.00- 100.00 0.00 105.00 103.00- 100.00 245.00 LAIART 590.20 123.00 376.20 160.74 599M 470." 321.20 115.57 550.00 N10vSWEaR 0.00 4.00 4.00- 100.00 0.00 4.00 4.00- 100.00 120.00 IWASTNIN1' 10001E 36.47 28.00 0.47 30.23 vd.02 47.00 4.02 95.79 01.00 TOTAL REVIMI 38.'15.52 2B,"2.00 10.153.52 35.70 42,500.62 35,243.00 7.205.62 20.62 10,359.00 E19EN5EB: REBIOER 0ER9ICEB: NISCELLABOINi 2.145.90 1,250.00 095." 71.W 2.14.90 1.300.0 045.90 66.W 2.550.00 REBIOENT NB06RNIB 0.00 93.00 95.00- 100.00 0:00 95.00 95.00- 100.00 340.00 IRMIn - SEEM 0.00 290.00 290.00- 100." 0.00 0.00 440.00- 100.00 930.00 TOTAL REBIOENT BTCB 2.145.90 1.635.00 510.90 31.15 2,"5.40 1.055.00 310.90 16.94 3.020.00 MUSEgWINO: BAIARIEB 1,071.12 1.471'.00 405.811- 27.48 1.791.56 2.342.00 550.44- U.90 3.137.00 MFITS 217.95 354.00 136.05- 3B.4 394.15 S62A0 167.85- 29.87 71'1'.00 Mu. SM -1101 0.00 350.80 350.00- 100.00 0.00 350.00 350.00- 100.00 SOLO NMI" An IN10N7000E 0.00 25.00 25.00- 100.00 0.00 25.00 15.00- 100.00 50.00 UMIEB - WINAL 0.00 150.00 150.00- 100.00 03.71 205.00 121.296 50.17 380.00 TOTAL ONDWIN0 1.2B9.W 2.356.00 1.066.93- 45.29 2.269.42 3.484.00 IJ214.1611- 34.66 4.914.00 Comm 9AR. a TIC TTA 9AR.% OCTOBEI 1994- UOTO O106TR VARIANCE OF ;O. ACTUAL NUD ET 9ARWIN of 010. oECEIOER 1990 ccmtlewo mm QOATIM A40 NAIv1 l TAWIES 1,28.55 1.40.00 167.45- It." 1,666.00 1.960.40 312.00- 15.85 4.114.40 BENEFITS 269.09 316.00 70.91- 22.23 SUM 673.00 100.71- 22.90 991.00 APT. REIAOILITATIOO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CARETA@ ALL01YlOQt 0.00 50.00 0.00- 100.00 0.00 100.00 100.00- 100.00 MAO FORM. sm-ROO WAY 1,665.00 1.322.33- 90.26 399.4 1,973.00 1,513.w 79.75 SAM ISMIS L Run. 41.27 150.40 291.27 194.10 41.27 200.00 261.77 120A6 600.00 SIpPLIES - OTmtAI 216.13 150.00 66.13 4.09 216.13 200.00 16.13 0.07 650.00 TRATO romm 530.07 1.000.00 661.93- 4.19 001.79 1,600.00 00.21- 36.30 2,121.00 WISCBIANIOUS CAO 300.40 500.00- 100.00 261.39 1,000.00 MAI- I...... 15.66 1.300.00 TOTAL PWT OPERATIMS 2.079.70 5.101.40 2.221.22- 63.56 6.210.31 7.316.40 3,140A9- 62.63 13.105.40 11F1LITIES% WILITIES-M. 1.540.40 1.500.40 0.40 0.40 2,OS0.40 2,050.40 0.40 0:40 3100A0 OIILITES-01NOIL 3,010.02 3,912.40 31.10- 0.00 6,610.02 6.34.40 065.10- 16.10 9,250A0 WILITIES-HATER 1.000.40 1.1100.40 0.40 0.40 2.161.33 2.40.40 310.676 12.95 6.260A0 TOTAL 1RILITES i. %+ •12 7,212.40 31.10- 0.63 A.6R.15 9.056.40 1,113A3- 12.01 17,060.00 PIOPERTT AO SELAT®s AOORTIZATION 260.40 260.40 0.40 0.40 30.40 ULM 0.40 0.40 ULM ODUMATION 7.18.40 17,192.40 0.40 0.40 23.696.40 23.696,40 OAO 0.40 4.611AC IOIOEST EOEOSE 27.015.40 27.075.40 0.40 0.40 S6.t50.40 56.150.40 LOP 0.40 01.2!5.00 1OSisTAOM421P@R 675.40 675.40 0.00 0.40 907.40 90!.40 0.40 0.40 1.510.40 PEAL ESTATE TAXES 0.40 0.40 0.40 0.40 0.40 0.40 DAD 0.40 OAO WO FEES 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 OAO TOTAL FIOIBIT 0 REL. 45.112.40 45.102.40 0.40 0.40 70.097.40 70.097.40 0.40 0.00 126,019.40 5 cuffm 9At. 8 TWO I'm 9.01.4 NIMBI 1999- IDBn BUDGET 9Atim of M. ACinL SDI ET I#= OF UD. OEcllDER 1994 IIJGG[T. . ewdimme COMM m MINISTBAT(9E1 umtn.m 2.397.00 2,010.00. 317.00 15.24 3,160.00 2,03.00 317.00 11.15 5.90.00 BA(Aont-A01n 702.08 1.120.00 417.12- 37.29 1.113.10 1,531.00 417.12- 27.24 2,625.00 MIEFIT8 650.27 760.00 109.73- 16.29 940.27 1.050.00 109.73- 10.45 2,061.00 AONST112tli-01m. 0.00 33.00 33.00- 100.00 0.00 33.00 33.00- 100.00 66.00 DIT a ACCMWI118 0.00 01110 0.00 0.00 4.0 0.00 0.00 0.00 0.00 Aura AID TURAL 0.00 0.00 50.00- 100.00 0.00 61.00 61.00- 106:00 1111.00 m BEt9t(E 14.53 OA0' 14.53 0.00 71.49 0.00 71.49 0.00 0.00 munim BE mm 0.00 25.00 nA0- 100.00 0.140 25.00 25.01- 100.00 50.00 01101 a Uncurl. 0.00 0.00 SOA1- 100.00 0.00 50.00 50.01- 1110.00 SOHO TAE PRIP .1101 1101 0.00 0.00 0.00 0.00 0.00 oin 0.00 0.00 0.01 I01EEE6T-SEC. OD. 30.11 0.00 39.81 0.00 166.46 0.00 166.46 0.00 0.00 UUL OAO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LIDS ABU PI MITE 0.00 0.00 0.00 0.00 0.00 723.00 725.00 loom 725.00 1011A0EMHIT FEES 3.000.00 3.000.00 0.00 0.00 4.100.00 4.100.00 0.00 0.00 7.100.00 IE7.1n1'BiaMINWl0.00 2110.011 200.1- 100.00 0.00 2011.00 200.01- 100.00 200.00 PORAIR 11.00 80.00 1.00 1.25 61.00 109.00 20.01- 25.69 219.00 4111810 COD111iGTIM 0.00 25.00 BAD- 100.00 0.00 25.00 2S.o0- 100.00 25.00 KAM UMCE1 S2.12 30.00 22:92 76.40 S2.12 41.00 0.92 29.07 71.10 IIEfr,1t1 a am. 0.00 0.00 0.00 0.0 0.00 0.00 0.00 GO 41.10 11RIAL HE11s 0.00 0.00 SOA1- 100.00 0.00 10.00 100.01- 100.00 300.0 UNK1E1 75.3 70.00 SAS 7.19 75.03 96.00 20.7- 21.19 166.00 10909101E 4112.81 350.00 RAS 15.09 745.10 478.00 217.10 55.06 1I1A0 111SCEUA IMS 0.20 50.0 49.1- 99.60 0.20 61.11 67.01- 99.71 T10.o0 TWAL 41111011 11 Allen. 7.429.56 7.911.00 SS6.46- 6.92 10,s06.25 11.58.00 1,035.15- 8.7 20.753.00 TOTAL QEOAT111 1- E: 102.11 69,467.00 3,369.19- 4.19 106.701.0 112,92LOO 6,226.7- S.S1 183,769.00 EAt im (togs) 27.506.91- w-m-e 41,025.1- m -mw- 13.518.41 3R.5 64,192.41- 77.615.00- 0.402.59 17.37 13.410.01- 5 MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNE SQUARE Received Rmlowd lmdlkft Removed from Ibt Woulm Ibt Told VERIFICATION: edatmals Made A Ueaats Imtemb-nd ARTMENIN: olferad DwAmd Cmmued Reseeved• COMMENTS: Apo I5.Isw 5201 160 381 20 200 NA I NA 1 391 311 91 21 21 11 II 104 WALKER MANAGEMENT, BIC. This report is to be completed by the Housing Manager and submitted to Jane Morgan: Walker Residence Group, 3737 Bryant Avenue South. Minneapolis, Minnesota SM, by the 10th of the month following the report month. COMMUNITY NAME. PLYMOUTH TOWNS SQUARE NUMBER OF UNITS: 99 REPORT MONTH: NOVEMBER Name of person completing this report: Sarah K Miller, Manager I. OCCUPANCY A. Total Number of apartments occupied (including caretaker units) during the report month: ILU-. 73 ALU: NA B. Percent Occupancy (Divide total occupancy by the total number of units): iILU.. 74% ALU: NA C. Attach the Monthly Marketing Report for detailed ir. don. D. Move -Ins Antidpated for „per 11 B. Move-outs/Rationale: None 11. FOOD SERVICE: Not Applicable Ill. RESU= SERVICES A. Actjyjugg; Attach a copy of the newsletter and month;j. calendar for the report month. B. Social Services: Not Applicable C. Resident Governance: Attach a copy of Minutes from last Council meeting. Comments regarding Resident Issues: The residents are all very pleased with their new homes. There have been a number of scheduled for the residents, at each event the attendance was wonderful. Attendance numbers are indicated on the calendar in the newsletter. A Resident Pot Luck was scheduled at the end of November. Over 70 individuals attended. Three residents have volunteered to be on the Resident Advisory Committee. The committee will meet for the first time in the month of December. V. VI. A. Attach the monthly Building and Grounds Inspection Report. B. List major unbudgeted maintenance during. the report month (over $250): Current 1 Sprinlder system malfunction. The City of Plymouth requires that the alarm comoany inspect and repair the system at. every telae, trouble or actual alarm. Petty Cash 258.00 The purchase of roost heater during a heat malfunction that affected several apartments. HUMAN RESOURCES A. Staff chan8es during the report month: The following is an accounting of the current staff at M. Ug Position Nature of Croce Sarah Miller Dowing Manager Fr Colleen Kreatz Administrative Assistant PT Don Hammer Maintenance Engineer Fr, reduces to PT 01/95 Lance/Kim Schancicy Caretakers Fir April Villareal Caretaker PT B. Staff training programs: P -M Name of ProgMM Number in Attendance C. Staff meetings held (attach agenda/minutes): Dw Number in Attendance A Account Receivables over one month past due: Lessee's Name Amount Due Collection Action None B. Attach a copy of any regulatory agency or professional reports you submitted for this report month. A• :: Not Applicable B. MAINTENANCE• Not Applicable C. RESIDENT SERVICES • Not Applicable D. HOMENEEPM• Not Applicable A. MANAGEMENT. 1) Reserve minimum of 7 apartments. 2) Verification of minimum of 15 Applicants. 3) Arrange intro meeting with Resident Advisory Committee. B. MAINTENANCE 1) Organize Maintenance Room, shelves ordered. 2) Complete Operations Manual. 3) Finalize Punch list procedures. C. RESIDENT SERVICES: 1) Meet with Holiday Party Planning Committee and execute. 2) Provide Fire Procedures presentation for Residents. 3) Prepare for January meeting on the 'I'm Okay' Program. D. HOUSEKEEPING: 1) Organize the three janitors closets. 2) Ektract entry and elevators. 3) Rearrange Activities Room for functionality. Vol. I, Issue No. 2 November 1994 A newsletter and activities calendar will be distributed to you every month. The goal is to get the next month's newsletter to you the last week of the current month. Please bear with us iffor the fust several months we are not as early as we wish. The newsletter wig contain information on a variety of things, from office information to birthdays, from scheduled activities to poetry. You tell us what you would like to hear. We welcome resident contributions such as recipes, article, jokes, and trivia. We also include a monthly calendar of scheduled activities which you can post in your home. If you have any comments or would like us to add something to the newsletter, please stop down to the of x.e. FROM THE MANAGER I remember moving into the office at the Police Station last April and thinking "what on earth am I going to do for the next six months?". I assure you that I found plenty to do and then some... During the last six months, while working on the project, there have been sad times and happy times. A majority of those happy ones came from working with the applicants, and now, you, the residents of Plymouth Towne Square. It warms my heart to see so many of you delighted with your new home. It pleases me to know that all the nights and weekends I, and my staff, spent in preparation for this opening has paid off. I want to thank each and everyone of you for the cooperation and understanding you showed, especially during opening week. With coordination and teamwork, fifty residents were move into the building in nine days. I speak for my entire staff when I say we appreciate your patience while we deal with all the problems that occupancy new construction. If you have or notice any problems in and around the building, please letusknowaboutitintheoffice. Sincerely, NAME THIS NEWSLETTER We need a name for this monthly newsletter. Write your suggestions down on a slip of paper along with the name(s) of the individual(s) who came up with it, bring it to thefrontoffice. The names of the contributors will remain anonymous until after the namehasbeenpicked. We v ill comply a list and distribute it to the residents prior to the December Resident Meeting. At the Meeting you will pick the winner by vote. The winner will receive a $10.00 gift certificate to Cub Foods. C1GTA%*VWXWr LVMLWCVWGU BUILDING SECURITY IS ONLY AS GOOD AS YOU MAKE IT Building security should be the number one concern of every resident. Our security system will only work if you enforce it. If you should come across someone in the vestibule who wants into the. building, (a stranger, friend or relative of another resident) tell them they need to ring the resident they are visiting to get permission to enter the building. Explain to them at that this is a security building and you are unable to let them in (even if it is a relative or family of a resident you know). If they still persist, ask them to call the office. OFFICE HOURS The office will be open Monday through Friday from 9:00 a.m. to 4:00 p.m. Occasionally, the office will be closed for holidays, meetings, and staff requested days off, etc. We are looking for a resident volunteer who may be interested in watching t r phones in these situations. Please stop by the office if this may be you. OFFICE SERVICES Residents may use the photocopy and fax machines with no charge. If you need to receive a fax, the number is 551-0144. Please ask for assistance from the office staff if you would like to take advantage of these two services. RENT STATEMENTS We will distribute rent statements to Residents the last week of the month. Please return your rent to the office in the envelope along with the pink copy of the statement. RESIDENT MEETINGS Resident Meetings axe held on a monthly basis in the first floor Dining Room and all residents are welcagw. The object of the meeting is to open the communication between the residents and management. We also take advantage of this get together to celebrate the Birthdays of the Residents of the month. So ... please join us for an informative meeting, some coffee and birthday cake at 11:00 a.m. on Friday, Nov 25. NOVEMBER BIRTHDAYS Nov 1 ... Fred Funder...ApL107 Nov 24 ... Mayne Doyle...Apt.324 WELCOME TO THE NEIGHBORHOOD 1be best thing to do after moving into a brand new apartment building is to sit back, have a hot drink, maybe a roll and visit with your new neighbors. You'll get that chance if you decide to come down to the Dining Room at 10:00 am. every Tuesday in the month of November. C1W TN si WHO IS THE PTS STAFF Sarah Miller, Horsing Afanager —- r '"n Sarah has worked for Walker Management for the past three and a half years. started as an intern and was soon managing Walker's two HUD subsidizedcommunities. She a wonderful husband of over 5 years, Jeff, and wonderful 15montholddaughter, Kaitlin (Kaite). Her past -times includes, horseback riding, golfing, camping, and reading romantic or horror novels. She Colleen Kra &. Adntin0adre Assistant Colleen, whose single and looking for a good man, has been withPTS since July, andweareblessedtohaveher. She has lots of experience for her position throughtrainingatHennepinTechnicalCollegeandpositionswithParkNicolletandTurck. Colleen loves to ride motorcycle. She recently took a cross-country bike ride toMontanaandisplanninganotheroneinthenearfuture. Don Hamner, Maintenance Engineer Don is a very busy person these days. Between getting the building ready foroccupancyandfixinganyproblemsthatcomeup, he's the father of a fantastic 3 yearoldlittlegirl; April, and a brand new baby, Nicole. If you run across Don in thehallwaywithadreamylookinhiseye, he's probably wishing he was on the golfcoursewhichiswhere, after college, he spent all his time, playing courses all over thecountry. Don is an asset to our community with his strong construction background. Lance & Kinn SAnacAy, FWmwy Owoo en (Apartment 101) Lance & Kim are new to the Plymouth area, recently moving here from Florida toattendschoolsinthemetroarea. Lance is attending North Central Bible College tobecomeapastorforAssemblyofGod. Kim is graduate student at the College ofPharmacyattheUniversityofMinnesota. Their hobbies are skiing, skiing andskiing. Lance is partial to singing country music and would like to record a song oneday. Some day Kim would like to have 5 children... Lance is trying to talk her out ofthatmany (he thinks he could handle maybe one). April Vd areal, Assistant Carmaker (Apartment 127) Some of the residents already know April from her previous caretaking job and cansaywithconfidencethatAprilisawonderfuladdition v the PTS staff. April hasbeenmarriedtoManniefor5yearsandhas3stepchildrenand2step -grandchildren. When she's not trying to keep the building clean she and Mannie like toplaygolfandgardening (when she has one). April has fills her spare time withvolunteerworkforUnitedWay, "We Can Ride" and programs involving disabledchildren. QQaA% KEYS AVAILABLE Residents who requested additional sets of keys prior to November 1, they are now ready for pick up. The cost is a dollar a key. STICK EM UP Soon you will see clip magnets on your hallway door frame. The clips easily allows management to distribute material to you such as newsletters, memos, notices and rent statements. It also provides a handy spot for others to leave you a note. If you do not have one, notify the office staff. DOOR DECORATIONS Please do not nail any holes into your door to hang decorations. Maintenance staff Bill be installing hangers on the wall adjacent to your door prior to December 15. Thanks. GARAGE When you enter or exit the garage, for security reasons, please stop and watch the garage door go down. It is on a 20 second timer, if it does not close within that time frame, please contact the office. Also, please try to center your car in your -parking space and try to park so that you do not block other cars or the elevator lobby doors even temporarily. STORAGE RULES FOR GARAGE AND LOCKERS Per conversations with the City Fire Inspector, please do not store items in your garage stall. Residents may leave a basket or cart in their spot to use upon their return to carry purchases up to their apartment. In addition, we will be receiving, from the City, a list of items can not be stored in the storage lockers. This list will be distributed to you in the near future AHOY BELOW The trash chutes are operational. Please be sure to enclose your trash in a plastic bag that is tied securely. If the trash bag does not fit into the trash chute opening, please walk it down to the garage. Do not throw bones, cardboard, or wire coat hangers down the chute as they can clog it. Please continue to take your recycleables downstairs. If you have any questions, please ask. CARDBOARD BOR DISPOSAL We will no longer be picking up cardboard boxes in the hallways beginning Tuesday, November 8. If you have any boxes for recycling, please break them down fiat and dispose of them in the cardboard container in the car wash in the garage. If you have problems locating it, contact any staff person for assistance. 4 VOLUNTEERS NEEDED Volunteers are needed for a number of things about and around the building. If you are interested in helping set up for activities, such as making coffee, rearranging chairs, being an exercise leader, cutting Birthday cake, overseeing pot luck events, and helping to organize the Holiday party, just to name a few .... We want to talk to you!!!! Please see to Colleen in the office. LIBRARY COMMITTEE NEEDED Thank you to all those residents (and family) who donated books for our library. It will be full before you know it. We need some volunteers who would be willing to watch over the library, organize the books, oversee checking in and checking out books. If you think this is for you, stop by the office and talk to Sarah. ALL ABOARD THE PTS EXPRESS11 The bus has arrived at Plymouth Towne Square. Management has been working with Dial -A -Ride to set up weekly transportation for the residents. Currently we have two trips a week scheduled beginning Tuesday, November 22. The times and days may be adjusted if necessary. On Tuesdays, a bus will be here at 9.•30 a.m. to tale residents shoPPbg as the Rainbow Foods/Target Greadand complex on Aackjord Road. The bus will r+etum to the stores at 11:15 a.m. to bring residents i • r. n On Thursdays; a bus will be here at 9.30 a.m. ro take residap.os Foods (and eventuaUy the Library) and will return to Cub at 10.•36 to bring you home. After much negotiation, PTS residents will receive a discount on the cost of the rich Dial -a -Ride will charge residents $2.00 per round trip instead of the standard $3.00. After 2 months, they will evaluate the service and if they find that there are at least 3 riders per trip, they will reduce the cost. For the first two months of riding, we ask that you sign up down in the office. If you have any questions, please see Sarah. TjA4 r 4 ICING VIDEO CABLE Our representative for King Video Cable will be at the building on Wednesday, November 16, at 2:30 p.m. in the Dining Room. to explain cable services, offer an installation special to the residents of PTS and answer questions. Sign up win be available that day. There will be refreshments and door prizes. If interested in receiving cable, but unable to attend, call Jeanette at 533-8347, ext 4487. CARDS If you are interested in getting some card games going meet up in the Activities Room on second floor at 7:00 p.m. every Monday of the month. You will decide, among yourselves, what to game to play. Games may vary from table to table. Coffee will be provided. We'll try thistnight for the month and if there isn't a good turn, we'll try another time and/or diK 0 POT LUCK, WEDNESDXY, NOVEMBER 30 @ 5:00 P.M. Come one, come all!! You are invited to the fust pot luck dinner for the Residents at Plymouth Towne Square at 5:00 p.m., Wednesday, November 30 in the fust floor Dining Room. Meet your neighbors, exchange recipes. Sign up sheets to bring a dish are located on the north front office door. Bring your own table settings, b Overages provided. See ya there!! (•""O"v T r T;4:vWELLNESSCLINIC Plymouth Towne Square offers Residents the opportunity to speak and ask questions to a Registered Nurse in a private setting every month. The Wellness Clinic also provides free blood pressure checks. The first Wellness Clinic is scheduled for Monday, November 28 at 11:00 a.m.Juanha Cobb, our nurse, will meet with individuals on a first come, first 0b basis. The ellnq& Office is located on first floor, south wing. A BOOKsJPOKHHI A popular event in other Walker Properties, the Award wining Publisher, Darling- r Kindersley Family Library, of children and family books will be here on Friday, ` November 18 at 10:00 a.m. displaying a number of their books for you to look at and purchase. Distributors will be here to answer your questions and take orders, no hassles,. or pushy salesmanlif you order now, delivery is guaranteed for Christmas. • rg• i i t 6 YMOUTH TOWNE SQUARE November 1994 pla.aftrMo plan" so A10eftmft+ bras pADILM" pM04%ft s_ 1 2 3 4 S od MT WT F S s s s s s f s s a a is n u is Is 110 a M a a I a na a a a a a a 6 7 8 9 10 11 12 13 14 1S 16 17 18 19 10e AMS b 2:(DR Video R' ISO JIOADAMABO* 23 20 21 22 23 Za4 25 26 roopMceldscc closed sseow M®100 1 IoaoAlrtweloomeeo nlwMsavna 27. 28 '10 29 30 IIAOMIWs1E s IOADAMWelosmolo S.ADFMPd Losstoms 8 MLTsW T F 8 i is Oeed icit'1 s s r u a n u n a n aMsasssasu pla.aftrMo plan" so A10eftmft+ bras pADILM" pM04%ft s_ 40 11IM40 CITY OF PLYMOUTH : 3400 PLYMOUTH BOULEVARD, PLYMOUTS, MN 55447 DATE: January 18, 1915 for Housing and Rede elopment Authority Meeting of January 26, 1995 TO: Ed Goldsmith, HRA Supervisor FROM: Milt Dale, Housing Specialist fix*- SUBMCT: Pwpeed Amendment to Program for Community Builders Earlier this weer, a representative of Community Builders, Carol Goddard, requested that we consider ao amendment to their program guidelines to allow them to serve a moderate income family seddag to purchase an affordable home in Plymouth. The current program description emphasized the aoquisltion and rr hWMl adon of existing housing for resale to families at 5096 of median income. This request involves Commudly Builders ueili*g approximately $7,000 of thdr current funding allocation to cover a family's financing coats rather than their purchasing and then rehabili sting a housing unit. In early 1994, this family had qualified for the City's First Time Homebuyer Program but was unable to won an affordable haus at that time. As the proposed use of funding did not meet the requirements ad forth in Community Builders' own program description, I requested that the program be amended to cover these circumstances. My cowers is that this request appears to be assisting a first time homebuyer in the same way the City does through its First Time Homebuyer program along with tailoring their program to meet the needs of a family. However, a considerable amount of time and uniwing was expended by Carol to prepare the family for this purchase. A purchase agmemeat has been signed for the house -and a closing is scheduled for next month. This appears to be the only funding source available to assist the family at this time. Based on the above circumstanes, it is my reoommendatiow that the Board approve dw proposed amendment to the Community Builders' program description. Attachments: 1. Cunent Program Description for Community Builders 2. Amewdmewt to Program Description for Community Builders 3. Meow from Community Builders, 1/19/95 Attachment I The Coutract/Podaee Ptogram h eomaprised of two basic eon; n i nts. One h drs ecipdsidon and rebablllu dw of homes to be sold on contract and fitly purebased by the parddpadgg famafites. The general sorategy will be to establish a Revolving Fund to arWmI:e the annual search for acgWddom/rehab0itadoa funds to condone the program. Punds wUl be grams/deferred loses dad to period of required affordability. Community DUN= 061 develop specific meahaniami abject to do review and ry mof t of Piymou& to amse long term agordebW of the up a hod m reoelve say proceeds evalfable from the ask of the homes at tbs end of the contract period. They will then be used to purchase another home to be sold for contract and with On mortes amused at the end of the cosset. The bousimg targeted for this program will be single family and towabomes with two or more bedrooms. The hooftwW be rehabWtated to bring them in lime with loci code requirements. Bffort will do be made to ensure that all major syatems will be good for at least tee years. Purchase will be done la conformance with local sonlog regdremem s To keep the cost of the housing affordable for both the program and the am bomeopsers every effort will be mads to keep both the coat of acquisition and rebabWtadon to a rrinimum. The goal h to keep aogWddsa goats to under 006OOp and rebablfimdoo costs to toga than 20.000 per house and die total under 5IWAA . The program win not compete with ixMw psrdes imerested in pmr bmft tbetr own bomes but mg target abandoned and Pored aced properties or those which the owner h having difficulty selliq& 11R01" The second component of the program Is the servicecompoaeat. M& is the part of the program which will identify those wbo patddpaw in the program and will provide arfport to bomebuyers as they ptoosed through the contract period and cmgbte the p vduse of the Par ielpants for the Oomeact/Puedrase Program would be resulted form a So time 'home bqm trafft Thh Vshft will corer patsy secdon, &mWgg and owombip 5 urea mediaaaiaoome Am to fine time homebuyer with income loss than Eligible hmVies who ars laaeresI I in pursuing borne ownenhip but est ready and area the program afteris Will be oonddered for a contract. These would included the MEQ+A Pint Time Homobuyeta her special programa by ane banks. ste. This service will provideongoing fiaaadal counseling and training, home maintenance training, and access to community resourees. This will include the development of a corrective action plan which will describe what will need to be accomplished during the lease period to achieve homeownership. In addition, general problem solving skill training will be provided. Listening skills, boundary clarification, and values darifiatdon aerdses will be included as part of this Mining. Professionally 6cilitated support groups for participants will be provided that will: 1.)iden* issues wbkh affect the ability of people to continue to participate in the program and carry out their amvctive action plans, 2.)agow for additional training, 3.)provide an environment to build self.esteem and support networks. As the development of the group progresses they will become more responsible for idendMug and arrauft their own training to meet the needs they have identified. Professional factlitat:on will be phased out as participants develop their own leadership. Professional group fullitanon will be provided by paid smfE Much of the training will be provided under contract. Efforts will also be made to use volunteers to do some of the trainin& t e2M/AWel,+use Feat+um The tenant will be required, during the 2 year lease payment period. to set aside a sum of money which will be used for downpayment, out-of-pocket dosing costs. 1st year taxes and 1st year insurance paymeoL This will be identified in the corrective action pian. To enable the lessee to accumulate these fonds in a two year, period Community Builders will provide assistance for the monthly lease payment. This monthly lease payment made by the lessee will be equal to the monthly PM'on a long term mortgage with a 5% downpayment. In addition Community Builders will provide a 2% downpayment gift. A separate downpal-nent account will be established for each tenant in a federally insured depository institution in which the tenant's monthly contribution toward the required down payment is deposited. Community Builders will comply with all state and federal statutes governing these accounts. A periodic statement will be provided to the tenant indicating the cumulative balance in the down payment account. ANUMUM 20 PROMM DBaCRIPTZCN - ATTACMM Q Acquisition, and Rehabilitation Due to the current market interest sates (Presently at 0.2501 and due to the fact that a cash to loan Purchase affords an approximate savings of $2,000.00 in closing onto and due to the fact that a house selected to fit a participating family's seeds bad an assumable fixed rate PBA mortgage (a 1/2e) with a ramaisiag Site of 27 years with an approaimsta amount of $13,000.00 cash to loan needed to purchase, Trost 8ensepin Ccmaunity Builders entered into an agreement whereby the Plymouth family of six (d) will purchase said property with Meet Hennepin Community Builders supplying the cash to loan amount plus closing costs and some minor work to update mechanical and add insulation. $aid family will make application to mortgage lender to assume FBAmprt Upp approval of family to assume existing loan, West Hennpin Commuaity Builders will supply monies to close. Upon the closing a second mlosi sill amend work in the amount representing cash to loan, ng ompleted on property. The cost of this how is approximately $122,000.00. it her, been determined that not only is this price below what the Plyaouth market will bring, but that it is affordable for a family of this eine. The home bas four (4) bedrooms with sufficient living area and is in excellent condition, the need being for added insulation and updating of the beating system to ensure longevity and energy effic3iency of said system. Rome Buyers Training said family's earnings put them at approximately 630 of the area median income. This is higher that the targeted 500. Given the housing costs in Plymouth and given the fact of working with a larger family the number is unrealistic. Lease/Purchase Features Due to the fact that the first mortgage will be in the name of the family from the onset, the features outlined in this area will not apply. 01/19/1990 14:28 6129888'!41 9IRIMM MAJAIM PAGE 01 ATTAC+UWAT 3 TOS "M CITY CP PLlIMN VOHS W" MNWZN COVO no Ulf wnn r PIR" Ts= ear BUv= POM 0114-C At this time Nest Bennepin COMMMity senders Me extend into an agreement to aid a family in purchasing a bass in Plymouth. This is our second successful endeavor. she first hoes that we two chasedPlymouth the Ontrc /Purchase program is aur ander agseement in Februaryy expect the family to move into the hose The second purchase (outlined in Avendment to program Description - Attachment i) is not inkeeping with our original plan outline. mic After many months worhiag di lug n,ti not only in the Plymouth real estate market but with aus first time hemsbayers, it was disaovored that the now to be flexible and innovative were the highest re"Lresents to make this program went. Tho family in question we long tern Plymenth residents. Emily consists of two (Z parents and four (4 children, one child with special reads. The home found not only fit needs dictated byEmilysizebutalsoallowedthespecialneedschildtoremain, in already established programs. The family are first teiyme bomebuyess in the truest seise, phaving Movedfoored afwhome. 41) plus moat o! and ocusse aq, and atiSig and cannot working thisbedeli 1 1 is truruly involvement is h omsownersshp. e Wordforo the BOA Booard and staff ambers and tot - I wish there was witness and shaveain this experience. hebackbone fNeat B anepi C na3tynancial and Bailie- resit in rt has Citn of Plymouth. !lilt Dale and Nd Goldsmith have lent their support of our program and have offered ideas,s shone and enthusiasm. We look forward to a continued relations. 5• M1FVI0 ary OF PLYMOt = . 30001 iT' MOUTJI BOUIBVARD, PLYMOUTH, MN UM . DATM January 18, 1995 for Housing and Robvelapment Authority Meeting of January 26, 1995. 701 Ams Hurlburt, Executive U Director 1, FROM: Ed Ooldsmitb, BRA Supervisor c?VJ BV0CTs Request for Assistance for Hammerltesideooes, Inc. In 1994, the City and HRA gmated $30,000 in CDBO foods to dammer RasWenoes, Inc. to acquire a home in Plymouth es a group residence for six adults with developmental disabilities. In December, 1994, the hems was aogaired and is being renovated for its intended use. Jon 'Thompson, Chid Sum--dve Officer of dammer has advised us that they have been selected by Hemepin County to develop by July, 1995, three additional group homes to sun four darrolopmentally disabled persona astir. The residents for these homes would coma from tine regional tnmtment center in Faribault. In addition to residanlal services Hammer would also provide job training, education and coordination of services for the residents. Hammer is requesting m additional $30,000 grant from the City for 1995, to acquire a home in Plymouth for this progrem. In order to provide dammer with the requested funds, ; previously allocated 1995 CDBO funding would have to be reallocated after a public hearing Is held. The most likely CDBO account to re alloato would be the No Time homebuyer seems. Such a re-alloadon would leave $170,000 in this account for 1995, without i considering other proposed re -allocations. Appliatioos for the City's 1995 First Time Homebuyer program aro about to be accepted. We do ant know who the demand will be for this haft nor has it been determined to who extent finding may be needed V several possible sites for development of new fleet time homebuyer nab become available. Although, finding for this special needs housing is desimble, I amot recommend at this time that previously allocated CDBO furls be w allocated for this purpose. I would recommend that the Board not consider the allocation of finds requested by Hammer Reaidences, Inc. at this time. U this shustion sbould change, staff will advise Hammer and V the funds are AM noeded, we would return with the request to the Board. Ve OFgyp a Wii• i'OaVViia' ARD.-1LiiRVVia'itY\.-Akfin.` DATE: January 18, 1993 for Housing ad Redevelopment Authority Mating of January 26, 1993. TO. Ane Hurlhurt, Executive Director FROM: Bd Goldsmith, HRA kTwAror 001, SfjWZCTr Request for Assistance for Lakeview Commons at Farhers Lake Lakeview Commons is a proposed 64 unit 'Low incorm Housing 'hx Credit' =M apartment complex waiting to begin construction nt Niggaa Looe and SOMenth Avenue North. It cotta of 16 two bedroom and 48 three bedroom family units. The complex is being developed by the Cornerstone Group as part of tics Paubers Lake Planned Unit Development (PUD) on a 4.84 acre go that had ben designated for high density apartment development. The development proposal has received all necessary Planning Commission and City Council Approvals. Under the URIC program, investors in this development receive federal low= tax credits for investing in housing that will be rested at a coo affordable to persons with incomes no WOW than 60% of the szWI medias income for a minimum of fiRen years. Based upon a Hennepin County median income of $51,000, residents caning no more than $23,820 to 34,500 for families of from two to six persons, restectively, would be eligible for these units. Tire maximum allowable ants, including utilities, would be $697 and $763 for the two and three bedroom units, respectively. The maximum rents would also make these units affordable to lower income families with Section 8 Certificates. Shortly after the cloning on the financing for this development it was determined that the proposed tnatment for surfux water nm -off was inadequate to meet the requirements for buffft permits under rPnt fedaal, atnte and local clean wale requirements. At the time that the Plukers Lake PUD was approved these requirements did lot exist and the necessity for settlement pends to provide for the treatment of surface water nm -off, also known as NURP National Urban Run-off Program) goods, was not included in the designated development sites. As a result, the site for Lakeview Commons dos not include adequate area to provide for the required tiestment of s rfaoe water nm -off from the development. The only solution that appears feasrble to mat these requirements to obtain the permits, is to construct a settlement pood oo adjacent Park Ply o'er by do City. Of the two pomble pondallies, the City's preferred site, that would own the water quality needs of both rho park and housing Pte, could oat from $40,000 to 580,000 mon than the dBvdOPMM can afford. A firm estimate of this oat should be avaWble from the contractor, on week, eller the dpdp wort for the pond has bemm complexed: Cowen Carey.. President of the-Common droop, his requested financial assistance from the City in order to cover these additloomi costa and proceed with this affordable bw incom housing development. I have reviewed her request mad 'tie financing behind the proposal and find both to be seasombb. Bveo at the maximum cat, the requested assistance is modest at 1,250 per unit to provide 64 units of bw-income housing. This assistance could be provided from 1994 and 1995 CDBO funds curremly mocated for the First Tim Homebuyer program. At the maximum cat, $140,000 would nerusio available in 1995 for the Fust Time Homebuyer program without consideration of other proposals to 1w allocate these Wads. Although we are anticipating a strong demand for Feat Time Homebuyer funds in 1995, the oppapmity to mate possible the drMlopmeot of 64 nails of bw-boome NOW housing at such a modest per unit oat is a strong incentive to approve the rio-albcmion of these funds. In order to provide tris assistance in a timely marrow, a public baring would have to be held on the re-allocation of CDBG Weds at the HRA Hoard meeting on gebnwry 16th, prior to the Board's consideration of the w4llocation. The fires eatimme of oat for the settlerneat pond would be available piror to this meeting. I mcommeod that this request be brought to the Hoard's attention at the January meeting and tbat staff proceed to advertise for tM memory public baring, unless the Board dumb otherwise. Attachments: 1. Location Map 2. Pt1D Pian 3. Site Plan 4. Building Blevatbns SIR a yr '` n 1• s•( a ' FRI NMI im 0 , 1, Ek i iT_ S17 T EEL gig VON ii rrwr V o rrNR.C- a Parkers Lake 1,.•...t•.Ir10 OMlpprwlt NO M rr w Overall Development plan PUD PLAN -, i lass. ' glow ernt hrr nr rrr low r % rrr I syn oawir NWmrmu I log- XL 144 o9 sr • ulOn11W 2"/N, W r1N AOprpr r=1 Iw v 48 i" rrpr yr y sK AMNMrld Lm M= Gum a m rrYtdw FFF..iii 1 a Parkers Lake 1,.•...t•.Ir10 OMlpprwlt NO M rr w Overall Development plan FRI I' MEMO iii \/i l i W\/\%fii" .• [... S J PLYMOUTH BOULEVARD, PLYMOUTB MN .8;447. DATE: Jamuq 17, 1995 for Housing and Redevelopment Authority Meeting of January 26, 1995. To.. Am Hurlburt, Executive Director PROM: Bd Goldsmith, BRA Supervisor 4f SUBJECT: Strategic Planning Plrocess for the JfltA I recently had the opporumNely to disc ms the MRA's interest in developing a steatotic plan with Mr. Jon Gutrman, Executive Director of the Saint Paul M& Housing Agency (PHA) and former Plymomh BRA Commissioner. Jon has ban involved in stmisgic planning at a number of ora. Most recently at the PHA and the Minnesota Chapter of the National Association of Housing and Redevelopment Officials (NAHRO). He offered to assist the BRA by dmfbg an outline of a process based upon his experiences and a model process used by the wilder Foundation. Both PBA and NAHRO had used wilder as a comuhant to fuiliale the planning process. He also offered to attend the Board meeting on January 261h to discuss strategic planning with the Commissioners. Jon has provided the following basic outline of a strati planning process to discuss at the Board mating: 1. Board Meetiog 'A': (Full Board, Executive Director and other senior staff) Gat agraemom on project objectives and work plan. 2. Board Meeting 'B': Review sola and responsibility of Board and HRA staff. Review ERA's past, I I I I I, future (history, mission, SWO'P•) Propose a vision of the future for the BRA 3. Board Meeting 'C': Refine EMA's vision statement Establish hey infmmaot or stabdiolder interview list (SWOTO questions) Assign interviews to group members Swor stands for Strengths, wealmesses, Opportunities and Threats 4. Boats Hawing 'D': Review by informant interview Menarches Approve Vision Statement based on additional information mpplied by key informants Discuae strategies or gods necessary to fulfill vision S. Board Meetkrg IV: Approve BRA arcual gods and adopt strategic plan Hoard) Commit to publishing strategic pin in some format 6. Stat[ implement strategic plan throughout the year by: FWfdft Agency fDomb Fulfilling more detailed departmental gams or pn mranoo standards V they east 7. Future Board Meedmgs: At least andually, and with staff input, the Board "docks in' on the vision statement to determine U it is still acc vete (revise V neceeeery) At least annually, the Board approves a am ase of Agency hams At least quarterly, BRA doff advises the Board on p qpm made toward implammuting the Agency Imb At leder monthly, EMA doff' advise the Bxecutive Dhmw on programs made toward mashing the Agency gosh (and odor departmental goals or individual pubmsaoce standards that may exist) I recommend that the Board discuss this proposed process, apm upon an outline of proposed activities and a schedub for More me dqp to develep the strategic plan. DATE: lama" 18, 1995 for lloq'lo8 and Redevelopment Authority Abaft of January 26, 1995 TO: Anne W. Huddbbuurt, Executive Director FROM: Daulm Hutt, Laing Technician through Ed Goldsmith, HRA SuperAm SUBIBCT. ADMKMON RENCES FOR TM SECTION 8 RENTAL ASSISTANCE PROGRAM On July 18, 1994, BUD issued the find prefereooe role which affects local pmfmm es for admisdon to its Public Housing and Section 8 Programs. To retain our existing local pnfennces, we must hold a public hearing and adopt the local preferonooa subject to HUD approval. Our current Section 8 Administrative Plan established a local preference (live or wort in Plymouth) as a ranking pnfeeeace among federal prderances and than as a local prdemomm, only after everyone with a federal prdenace on the waiting list has been offered assistance. Perms who have been involuntarily displaced, aro homeless, living in substenderd bousiog, or aro paying mon than 50 percent of income for not are eligible for federal p mfmm s. SID has stated they pnfef that agencies do not adopt local preferences, but has not issued any official notice to housing authorities to that affect. However, they have not stated that they would defindely duappnove any local pnfenoaea submitted to them. In order to cover all bases, we will be holding a public hearing at the February meeting suggesting three alternatives for public comment and for the Bard to consider. The three proposals for establishing prdwences for selection of applicants to participate in the prr p m an summarized as follows: 1. Applicants will be selected in the order indicated as follows, within each category, persons living or wonting in Plymouth will be given a pnfenace: a. Applicants imroluutarily displaced, homeless, or living in substandard housing. b. Applicants paying mon than 50 percent of family income for rant. C. All other applicants. The housing authority shall use its best dforts to open up its waiting list for new applications p or to of aft aseistsnoe to the last applicant on its wailing Not with a federal pneferesrce. 2. Applicants will be selected in the order indicated as follows, within the first two categories, persons living or woddeg in Plymouth will be given a I , fereoce. A. Applicants imrolontuty displaced, homeless, or living in substandard housing. b. Applicants paying more Wan 50 percent of family income for.mat. C. All other applicants. 3. Applicants will be selected in the order indicated as follows: a. Applicants involuntsrily displaced, homeless, or living in substandard housing. b. Applicants paying more than 50 perow of family looms for an. C. All atter applicants. Proposal 01 was pevioudy adopted and implemented by the HMA and provides local pefenenoe for all applicants aft the federal pefeneaoes. A statement has been added assuring that the waiting list will be opened before getting to category c. Under Proposal Nl it is very udihely that applicants in category c. would receive assistance. Proposal 02 would provide a local pneferPor e for only applicants with the federal preference. Thio proposal would allow the housing aulbanty to issue 10 percent of its admissions (two) to applicants in cateM e. This provides a mora limited local pefemocea than Proposal 01 and may be mons acceptable to HUD. Proposal 03 would provide no local poefereaeers, and a ideally what HUD would prefer housing authorities so adopt. This proposal would also allow due housing authority to issue 10 I P F 1 1 of its admissions (two) to applicants in category e., but then would be no distfoodon between those who live or worn in Plymouth. 1t is our intention to advertise all tbree proposals for comment at a public hearing to be held at the February Hoard meeting. U Were are no comments raised at the public hearing, the Board would formally adopt Proposal 01 and def would submit the proposal to HUD for approval. At this time, staff has not received an answer from HUD as to whether Wry would approve Proposal Il, so we may have to fall back on one of the other proposals as a contingency. HUD staff' baa indicated tiny will not respond to any proposal until after a public hearing and housing/alsf iep/sIlW126) DATE: January 17, 1995 for Housing and Redevelopment Auft tty Mewing of January 26, 1995. TOs Anne Hudburt, Executive Director FROM: Bd Goldsmith, BRA gupesvisor oe SLMJECTs Annual Meeting of the Hymath BRA The Annual Mea ft is scheduled to be held in January for the election of d1com of the BOLA. The Board may hold thm dec dons at the January meatlog or adjourn the and meeting to another date. Under the BRA's Bylaws, the current officers unmain in ofiioe UM their muccessoss are elected. V the elec does ase not held at the January meeting, thea the usual meeting should be adjourned.