HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 12-10-1998PLYMOUTH HRA
STAFF REPORTS
DECEMBER, 1998
AGENDA ^
PLYMOUTHHOUSINGAND REDEVELOPMENTAU7NORrff
December 10, 1998 at 7:00 P.M.
Adjorawed Swim ofthe .November 19, 098 ArSd/ar Meeft
Gkn m'Lake Cod{ bemce Ronin, Comummni{V DOdgamremt Dowftnemt
Lower Lege, PQ xw" City HW
1. Call to Order
l. Section 8 Program Expenditures and Use of Administrative Fee Reserve
3. Section 8 Annual Contributions Contract (ACC) for Allocation of New Mainstream
Certificates
4. Plymouth Towne Square Monthly Report
S. Other Business
6. Adjournment
Please Note: The HRA Meeting will be held in the Community Development
Conference Room (Gleason Lake Room) on the Lower Level of
City Hall on December 10'I.
IN
W
a,
MEMO
Clr) Y OF PLYMOUTH
3400 PLYM "IUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: December 3, 1998 for Housing and Redevelopment Authc rity Mating of
December 0,1998
I .-"a"
TO: Anne W. Hu QM' Executive Diroctor
FROM: Melissa Cernicel#(oiusing Technician and Edward GoldsmiQURA Supervisor
SUBJECT: SECTION 8 PROGRAM EXPENDITURES AND USE OF ADMINISTRATIVE
FEE RESERVE
Expenditures for Housing Assistance Payments (HAP) in the Section 8 Program have been
running in excess of the funds availabl , from the U.S. Department of Housing and Urban
Development (HUD). This has resulted ii i a situation whereby the HRA will need to act to use
funds from the Section 8 Administrative Fee Reserve (formerly the Operating Reserve) and /or
reduce HAP expenditures by terminating assistance to current program clients as of March 31,
1999.
During most of the Sm -dim 8 fiscal year, ending on June 3Q, 1998, we did not utilize all of the
HRA's budg-.ted allocation for 89 certificates due to a tight housing market. At the end of the
fiscal year $10,360 of funding was unused and returned to HUD. During this year certificate
holders had a particularly hard time finding units that they could lease. Only 45% of the
applicants receiving certificates were able to lease units under the program. As of January, 1998
the certificate utilization rate had fallen to 92% and in May, 1998 it fell to a low for the year of
87%. In order to respond to this situation and improve the utilization rate, we began to
dramatically increase the number of certificates being issued to applicants from our waiting list
in excess of the number of certificates actually available. This is referred to as "over -issuing" of
certificates. It is a common practice among Section 8 housing agencies to bring the program's
average annual utilization rate as close as possible to 100%.
However, toward the end of the Iasi fiscal year, the lease -up rate among applicants, increased
dramatically. Siam March, a greater proportion of applicants began leasing -up units than had
previously. Compared to the 1997 lease -up rate of 45%, in 1998, 70% of applicants have leased
up. As a result we currently have 105 certificates leased, 16 over the 89 allotted. As of May 15,
1998, we had stopped issuing additional certificates to applicants. As of September 4, 1998, all
outstanding certificates issued to applicants had been leased -up or expired. Based on current
year to date expenditures, it is projected that expenditures will exceed program revenue by up to
90AM by Jure 30,1999, the end of the Section 8 program's current fiscal yes. A total deficit
of $111,300 would accumulate through June 30, 2000, when the situation would be stabilized.
After identifying the extent of the impact of the higher than expected lease -up rate we have taken
the following steps to correct this situation:
We have halted the issuance of certificates until we are back within budget.
We have transferred responsibility for three Plymouth certificate families living outside the
city of Plymouth to the housing authorities in those jurisdictions. We are attempting to have
the responsibility for three additional families living outside of the City transfers to the
appropriate jurisdiction.
We have looked into amending our allocation from HUD or using HUD's program reserves
to cover the cost of over -issuance. Unfortunately, tyre is no funding available to increase
our allocation. 'Me local HUD staff is waiting for policy guidance from Washington on the
use of program reserves. We are continuing to pursue this possibility.
We have been advised by local HUD staff that we will be awarded the 15 certificates for
persons with disabilities we applied for in July 1998, probably effective January, 1999. We
would like to use these certificates to replace the over -issued certificates and possibly do so
retroactively. However, because of restrictions on the use of the certificates, we may have to
get approval from HUD Washington to do so. We are following-up on this with the HUD
staff.
We have reallocated salary expenditures to reduce costs. In addition, HRA Levy funds in the
proposed 1999 City budget will help to offset the deficit.
In addition to the foregoing actions taken by staff, the Board must consider two other options.
The Board can authorize the use of the Section 8 Administrative Fee Reserve (formerly the
Operating Reserve) to cover the deficit or can authorize the recall of certificates issued to clients
to reduce the projected deficit. If certificates were recalled, there are a member of possible
scenarios to consider and we would have to notify families as soon as possible to make the re-
call effective March 3t, 1999, at the earliest.
The Administrative Fee Reserve is the accumulation of surplus Administrative Fee income from
HUD. This reserve was $112,295 as of the June 30, 1998. The Administrative Fee Reserve is to
be used to pay program expenses when they exceed revenues in any fiscal year or, when not
needed to cover program expenses, may be used for other housing related purposes. Without
recalling any certificates, we estimate the need to use a maximum of $78.100 of the
Administrative Fee Reserve, leaving $21,895 in the Reserve at the program's fiscal year end of
June 30, 1999. By June 30, 2000 the Reserve would be down to Tproximately $1,000. We
estimate we would have to terminate rent assistance on March 31 by re -calling the last 70
certificates issued to applicants to totally avoid a budget deficit for this fiscal year. Re -calling
fewer certificates would reduce the deficit, but would still require us to use fiords from the
Administrative Fee Reserve. The following table summarizes the impact of various alternative
scenarios:
SCENARIO DATE STABILIZED PROJECTED DEFICITS
I -Nahwal Attrition: No
Certificates Recalled 7/1M 111,300 •
2- Recall 20 CadMW
3/1/00 562,1.00
3- Certificates
4/1/00 69,130
Recall 10 Certificates
5/1/00 77,200
5- Recall S cater 1 85,300
0 716 SMOM is dw cambimil yon a ante aftmas =W in1998A9.
The "Date Stabilized" is the date on Which certificates can again be issued to applicants. We
believe that these projections are reasonable estimates of a "worst case" situation. If any of the
other actions that staff is pursuing to correct this situation occur, the amount of the deficit would
decrease.
Staff is reluctant to recommend that the Board authorize the recall of any Section 8 certificates.
Such an action would cause considerable hardship for the families subject to the scall. In
addition, it would also adversely affect landlords participating in the Program. Families would
not be able to pay their full rents, and others would have to move before the end of their leases.
Such actions would not reflect well on the Program in the community. If certificates are not
recalled, we do have enough funds in the Section 8 Reserve to cover the worst case scenario. In
addition, if any of the staff initiatives with HUD are successful, the deficit will decline and the
need for the recall would decrease.
Under the worst case scenario, the HRA would have only $1,000 remaining in the Section 8
Reserve by June 30, 2000. Any additional unforeseen future Section 8 contingencies would have
to rely upon the HRA General Fund and other HRA funds until the Section 8 Reserve could be
increased. As of December 31, 1997, there was $121,917 in unencumbered finds in the HRA
General Fund reserve, of this amount $95,917 is not needed to meet cash flow needs. In addition
there is also $75,000 in unencumbered funds available in the HRA Affordable Housing Account
and $235,000 in unencumbered working capital in the Plymouth Towne Square fund.
In order to prevent this situation Som occurring again, staff have instituted the following steps:
More closely monitor the lease -ups and housing assistance payments occurring each month.
Develop new procedures regarding over -issued certificates that would facilitate recalling the
certificates before they were used to lease an apartment, if necessary.
Be more cautious and conservative in projecting lease -ups, before oveo-issuing certificates.
Be more cautious and conservative in approving transfer and lease -up requests.
We recommend the Board adopt the attached resolution authorizing the use of Section 8
Administrative Fee Reserve funds to cover the projected budget deficit.
Attachment: Draft HRA Resolution
HRA RESOLUTION 98-21
APPROVING THE USE OF THE SECTION 8 ADMINISTRATIVE FEE RESERVE IN AN
AMOUNT NOT -TO -EXCEED 590,400 FOR THE PROJECTED BUDGET DEFICIT
WHEREAS, the Plymouth Housing and Redevelopment Authority (HRA) was awarded 5533,263 by
HUD for operation of a Section 8 Rental Assistance program for the fiscal year beginning July 1.
1998 and ending June 30,1999; and.
WHEREAS, more certificates are being utilized than are budgeted for, and
WHEREAS, program expenditures are projected to exceed revenues by up to an estimated $90,400;
and
WHEREAS, the HRA wishes to continue to provide rental assistance to all clients currently receiving
such a.rsistance;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it approvea the use
of Section 8 Administrative Fee Reserves in an amount not4o-exceed $90.400 towards fimding of the
projected deficit for the 199&" fiscal year Section 8 budget.
Adopted by the Plymouth Housing and Redevelopment Authority on December 10, 1999.
3.,
MEMO .
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH,1kW' 554"47
DATE: December 4, 1998 for Housing and Redevelopment Authority Meeting of
December l 0,
jj--
1998
TO: AnneHuilh,,art, Executive Director
FROM: Melissa Cornices ousing Technician through Edward Ooldsmi
Supervisor
SUBJECT. SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT (ACC) FOR
ALLOCATION OF NEW MAINSTREAM CERTIFICATES
On December 1, 1998 the local HUD Office notified the Plymouth Housing and Redevelopment
Authority by telephone that the MRA's application for Section 8 Mainstream certificates was
approved. These certificates will be used by qualifying disabled families. The allotment is for
15 certificates with a budgeted muount of $62,337 for the 12 month contract term.
It is anticipmed the Annual Contributions Contract for the Mainstream certificates will be
received prior to December 31, 1998 and available for use January 1. 1999. Staff is looking into
the possibility of using time certificates for current qualifying participants with overissued
certificates and of having the funding be retroactive.
The Plymouth Section i Certificate program is currently comprised of four separately funded
projects. These projects are as follows:
The initial project contract was renewed to be numbered MN170CE0008. The contract
expires July 31, 1999. The contract is for 47 certificates.
Project number MN170CE0009 was renewed and will expire on September 30, 1999. The
contract is for 25 certificates.
Project number MN170CE0003 became effective on September 30, 1985 with a total of IS
certificates and is scheduled to expire on August 31, 2000.
I recommend that the Housing and Redevelopment Authority Board adopt the attached
HRA Resolution 98-22, accepting the allocation of 15 new Section 8 Mainstream
Certificates.
Attachment: Draft HRA Resolution 98-22
HRA RESOLUTION Wn
ACCEPTING THE ALLOCATION OF is SECTION 8 MAINSTREAM
CERTMCATES
WHEREAS, the Housing and Redevelopment Authority of Plymouth, Minnesota (herein
called the "HRA") has entered into an Annual Contributions Contract (herein called the
Contract") with the United States of America (herein called the "Government-); and
WHEREAS, the Government has approved an allocation of 15 new Section 8 Mainstream
Certificates under the Contract;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment
Authority In and For the City of Plymouth, Minnesota as follows:
The HRA Executive Director is hereby authorised and directed to execute any documents
required by the Government for acceptance of the allocation of 15 new Section 8
Mainstream Certificates on behalf of the HRA and to file with the Government from time
to time, as monies are required, requisitions together with the necessary supporting
documents requests ; advances to be made on account of the contribution provided in the
Contract.
Adopted by the Plymouth Housing and Redevelopment Authority on December 10. 1998.
M
ye
r,.,MEMORANDUM
TO: ANNE HURLIIURT
ED GOLDSMITH
FR.: Melody Burnham, Housing Manager Plymouth Towne Square
Date: December 1998
RE: PTS Monthly Report for October 1998
Monthly ,rinancW:
October Financial Statements (see attached).
Revenues/Guest Suite - reflects renting the Guest Suite for 4 days
RevenuadAundry - reflects timing of emptying machines
RS/Programs - reflects special entertainment for Anniversary Party
Houskeeping/Purch Svs - reflects having fall window cleaning
PO/Apt Re4b - reflects shampooing two apartments
PO/Repairs & Nain - reflects having soffet repaired from wind damage
PO/Misc - reflects insurance payment for amount over 5,000 deductable
GA/licenses - reflects boilers license for FT caretaker
GA/Meeting - reflects cLus by BCA on Seniors which manager attended
GA/Repairs - printer for office computers
Occupancy/Marketing:
97 units leased plus 2 caretaker.
December Newsletter and Resident Council Meeting Minutes (attached)
Plant Operations (November):
Water pipe leaked in apt
Leak in roof above Apt 223
City Inspector inspected 12 apts
Fire Alarms tested
Had heat regulated in the building
Resident Services: (November)
RC voted on colleting can goods and S for Salvation Army
Potluck dinner held
Planning for Holiday activities and dinner
Goals Achieved This Report Month: (November)
rWined Holiday Party
ianned Holiday Activities for the building
Continued training, rr caretaker
Goals for Nest Month: (December)
Get proposal for two new computers
Talk to original gutter installer regarding water issues
Contact Owens regarding third floor ventilation
Schedule carpet cleaning for Janury for 3 year residents
Hold Holiday festivities
If you have any questions, please contact me at 550-9525
CC: Donna Pleats
C
OR
MONTHLY OCCUPANCY REPORT
nPLYMOUTN TOWNE SQUARE
November 1998
1998 II JAN I FEB I MARI APR I MAYI JUN I JUL I AUG I SEP I OCT I NO1 TOTAL
mr/%$ 4i.JM M i :/ M FIRM., MM M M EmM .M.::Jv rrr
RESIDENT COUNCIL
NOVEMBER 12.1998
Member present: Ed Hansen, Pat Lambie, Dorris Whyte, Mary Disch, Lil
Niggeler, Art Hallberg, Melody Burnham and Kathy Boesen.
Ed opened the meeting.
There were no suggestions from either suggestion box.
We went over the resident fund.
There was a suggestion for the next Pot Luck, that the dishes should be
labeled with the main ingredient.
The City Inspector will be here on November 17th to randomly inspect
15% of our apartments. This is a mandatory check in order to retain our
Apartment Dwelling License.
Saturday, December 5th there will be a piano and voice program here.
Lambies will be host couple to let them in the building.
December 14th a Brownie Troop from Plymouth Creek Elementary
School will be here to sing for the residents.
December 9th will be the PTS Holiday Decorating open house. We
have ten apartments on our list so far. More are welcome.
December l 0th will be the PTS Holiday Dinner. A :'nenu will be sent
out for everyone to vote for their dinner choice. Majority rules! The
cost will be $5 a person. Resident Fund and PTS will defray the cost.
The council voted on paying for the decorations, centerpieces and the
favors for the Holiday Dinner out of the Resident Fund.
If a resident is bringing a friend for the Get-together, and it's a Pot
Luck, that resident must bring a dish to pass.
A service project for this year will be to give a donation to the Salvation
Army (donations will be collected in the office). We will also be
collecting can goods.
There is a metal win -low above the serving counter that may be shut fcl-./
any of the Get-togethers.
r-
J
f17ne91h Towne Oquw
Cnh flow Anm"b
Ton A1aAlw Babel O)efobM 21,169
YTD
AWeI
YTD
BuAaM iftfla a
Aewal
Sudat
Rrrww ,
ROmW kwxm 2661,00$ SMA56 83A9 p9A9
127 3$61 1TaWRowmuw 1
AdMON ono Ral" 60Maa 2.816 2A9 M 3A43
6620 12.106 3A9) 1319
fN16 O30r00" 6 Mebwnan0a 9A67 62A3$ amll) 72.650
MAOI& 31L19 10.066 11A17) Go=
fref0A76PAWW 27A2 2&726 219 26.91
1
TOWOPWSOMEWM- wY 1.1 ) 1
01eon10befewOApaq,opreclWOn r0$ 4/ 1 1W ft—W
110 A111011I 110m
Oaingdo 1 O11d AnMunu0n r Pow 19311 166.026 166 223161
Incomel(LM)BOfOn01WOs1 29,22$ 261$20 44.69 207.243
11 w" awwwo 269.262 261.063 8:6001 313.600
NdscaleBaw 00-2 A WAL A
A4uxWAM M COd1 flew:
OO KW- 172216 172A3$ Oft 2MA63
AM AW111011 13M 1719 6 16.79
Dam (Ina.) In Rw*AWn 2160) 0 2A " 0
Dw. (1w.) in fmroma ad22 0 IA22 0
Dow.) Ow A AN 6 AOpw6 EW~ 1,W2 0 1A43 0
AcmW Rel Estate Towe 16.9$17.4 97 21A9
Ae016ad11ma10a1
259,353 261A9 2100) 313.600
Rel Ease Tax f y we 22200) 22A60) 120 22A50)
COp6N ll"I"W"Wal 6Ao6) L19) 1,220) 6.19)
wwRaftea Dlpankaft Cab 0 0 0 0
Ewan 0911 D*WW vM ft OA9) 0 010100) 0
DOfabto00b10 1, Fwd#dncW 73.19) 63.270) 10.112 10129)
D09a14 w Debt 60111= fwdlnlwW O%Ul) 261,92) 2A00 313100)
00018adafurd1100eMbOM 17AG) 21,91)/
MAS
055) 26.721)
n1u1b
01-221V)
04,
A7I)
Sam
am OLMI
0 1) A
bwaw 100aa9y M Ceg1 Nlw twat )) law
cameos" BOOMbW ar Yar MM f62 066
Dwh Bawnt% October 21,109 6721006n
M
PL1u011111 TORE SB1m
BALABCE 51ST
Oct 31 W
uOWITEO
41BBBTtI BALAIU BET
BWTB 012/31/97 oWBSE
41BI2EBT ASSETS:
PETTT CASB 1.000.00 1.000.00 0.00
471ECKIBO - OPEEATIOU 53.231.59 20.205.53 23.066.06
BA91B1S - UMITT DEPOSITS 35.43.71 32.090.02 2;+61.09
TOTAL GSB 09.705.30 62.0)6.35 27.600.93 '
Is BSCE101BLE-TiuTn 410.00) 93.90) 03.90
ACCOBRO EEiisiRABIE-OT100 3.239.50 1.25(.50 1.90S.OD
TOTAL BECEIvAKE 3.229.50 1.160.60 2.060.98
10TE6EST NMIIBBLE 10.42.10 0.00 10.42.10
MT UNICE IOTEEEST UMITASLE 10.42.10 0.00 10.42.10
pro AI0 INURAMM - 6ETOBAL 0.00 6.035.06 0.015.06)
PREPAID ISI EIISE - OTBEe 60.20 676.32 12.96
TOTAL PAEPAIDS 609:20 S.S11.30 44.872.10)
TOTAL OAMT ASSETS 112.056.26 60.780.33 4.207.90
PBOPEBTT. PLABT. 6181 E111looili:
LAW 459.241.00 49.267.00 0.00
BUILOIBSS A IBPBOPE n 5.620.010.23 5.621.612.23 6.606.00
LAW 1NPOWA 1EM 40.54.00 60.54.00 0.00
AIEI1 A COSIP - GENUAL 1SB.47.22 150.407.22 0.00
EWIPNM - C0100TEA 1.034.70 1.014.30 0.00
11801 A EOOIP - 10AD EPIBO 1.01S.T3 1.015.1S 0.00
LESS A446BILATW DEPRECIATION 020.494.96) 6(6.278.93) 4172.216.01)
TOTAL PB0IEBTT. PLMT. A EOOIPKNT 5.476.669.94 6Q.49.93 4166.010.01)
OTBEN ASSETS:
IBIA:STiIEBTS-COWTWRno WW 20.000.00 40.000.00 t20.000.003
iwwrt OBTS-1a to CVITAL 05.036.03 177.336.03 S7.M.00
1BNEumEon-DEBT SEBTICE IUE! 300.266.77 SB6.S61.47 206.271.10)
UTESTIOn-G ITAL IIP. 94.05S.SB 71.310.41 22.665.17
OIu1W n= START -1i Own 2.930.15 2.930.15 0.00
QlA110BT12131 ORWISATI.7 =$IS 1SS.166.56 155.166.56 0.00
L933 A041BBILATW 61101ITIZATION 467.131.771 ISS.137.04) 413.9116.73)
TOTAL OTBER ASSETS 40.34.12 970.267.50 4237.906.261
TOTAL ASSETS 6.329.069.52
aeeessaemeae
6.609.475.06
emewaoee
360.46.34)
wseeaeseeeaeI
CemNe(u:L o
CIMERT LIABILITIES:
ACCMKTS MTABLE
ACCRUED SALARIES All, WAGES
ACCRUED EXPENSES
CURRENT MIURITIES - LONA TERN
SECURITTAIRIT LIST OEOSITS
TOTAL AIP L ACCRUED E3KMS
ACCRUED INTEREST
ACCRUED REAL ESTATE TALES
OTHER CURRENT LIABILITIES
TOTAL CURRENT LIABILITIES
LONG TERN =I:
DONORS MTABLE
TOTAL LORD TERN BEST
FUND BALANCE:
CDSTRIBIIIM CAPITAL
PARTIERSI DEFICIT
MET INOOIE (LOSS)
TOTAL FUND BALANCE
TOTAL LIABILITIES B NEN, BALANCE
CURRENT BALANCE on
NONTN 012/31/97 C9AIpiiE
LIABILITIES RID PM BALANCE
6)1.34 5.706.17
1.920.61) 1.689.28 3.7sS.B9)
17.514.96 7.510.36 9.9B6.Se
0.00 100.000.00 100.000.001
o9s72..73 31.550.36 su:39
4B.S21.40 146.500.15 98.090.75)
24.606.18 is.731.25 cm, .In.07)
18.925.01 22.2)9.71 3.354.70)
43.s31.i9 101.010.96 57.479.77)
92.062.s9 267.591.11 1SS.s3e.52)
5.160.250.00 5.425.000.00 264.750.00)
S.u0.250.00 S.47S.000.00 264.750.00)
1.000.000.00 1.000.000.00 0.00
16.664.75 16.886.75 0.00
39.062.18 0.00 39.862.le
1.066.746.0 1.016.814.75 3P.ou.0
6.729.049.52
NtittNNNN
6.689.473.86
tiiiitttitiitt
360.426.34)
iYfNNYON
REVENUE:
APARTNEST RENT
NRA 1"IVIONLL SUBSIDY
VACASCT-CARETA20N
VACANCY FACTOR - AMM
VACANCY FACTOR - SUBSIDY
VACAIICY - CARETA2011 GARAB
GARAGE RENTAL
BEAUTY SHOP RENT
GMT "01 RENTALS
LAUNDRY
NISCELLASEOIN
INVESTMENT INTONE
TOTAL REVENUES
EXPENSES:
RESIDENT SERVICES:
NISCELLAMMIS
RESID7111 PRO DUMB
SUPPLIES - SEVERAL
TOTAL RESIDENT SYCS
NEPISS:
SALARIES
BENEFITS
F11 1p . %m.R1R%I
REPAIRS ARD MINTErAEL!
SUPPLIES - GENERAL
TOTAL NAREIMING
PLTIORB TONE SQUARE
STATEF811T OF EARNINGS
10 R"TNS =0 Oct 31 W
71.031.38 67.387.00 3.464.38 5.0 710.273.27 681.204.00 20.9".27
VARA ANAM 1990 -
OF Ball.
UNAUDITED
0." sir ircoo
0.00
CURRENT
0.00 1s.68443D-
VAR. T YTD YTD
2.227.00-
NORTB BUDGET VARIANCE OF SW. ACIINL sum VARIANCE
43.098." 43,0"." 0.00 0.00 439,soom 430.980430 0.00
21.794.00 21.794.00 0.00 0.00 217.940.00 217,940." 0.00
1.307.00• 1.307.00-• 0.00... 0.00 13.070.00. 13.070.00- 0.00
159.00 50.00- 509.00 145.43 3.021.10 3.492430• 6.513.70
R6.00- 186.00- 541.00- 292.43 6.159.10- 1.857430- 4.302.18-
50.00- 50.00- 0.00 0.00 500.00- 500.00- 0.00
1.725.00 1.725.00 0.00 0.00 17.245.00 17.250.00 5.10-
125.00 12s:00 0.00 0.00 1.260.00 1.2s0." 0.00
140.00 175.00 36.00- 20.00 2.590:00 1.225.00 1.365.00
1.069.00 850.00 819.00 96.43 B.s22." 8.500.00 22.90
30.00 0.00 30.00 0.00 145.00 330.00 115.00-
4.394.30 1.75.00 2.602.30 156.66 40.307.15 22.720." is.379.15
71.031.38 67.387.00 3.464.38 5.0 710.273.27 681.204.00 20.9".27
VARA ANAM 1990 -
OF Ball. OELBEFO Im
IRSORT. .
0." sir ircoo
0.00 261.520."
0.00 1s.68443D-
106.53 4.198.00•
231.67 2.227.00-
0.00 MAD.
0.03 20.700.00
0.00 1.500.00
111.43 1.71s.00
0.27 10.200430
56.06 390430
112.65 26.620.00
4.26 817.130.00
29.00 20.00 9.00 43.00 176.97 200.00 23.03- 11.32 240."
177.21 104.00 73.21 70.39 1.123.01 1.240.00 122.99- 9.83 1.613.00
189.94 260.00 70.06- 26.95 1.012.31 1.160." 147.69- 12.73 1.360."
396.1s 304." 12.15 3.16 2.314.29 2.6"." 293.71- 11.26 3.613."
442.61 83.33 359.20 431.1s 825.34 153.34 0.00- 0.96 1.000."
33.57 12.90 41.07 320.56 167.si 125." 17."- 13.97 150."
1,272.60 0:" 1.272.60 0." 6.979.33 10.100." 3.120.67- 30.90 10,10."
0." 50." 50.00- 10." 74.21 200." 123.79- 62.90 200."
29.10 150." 120.90- 1,533.66 1.050." 316.36- 17.10 2,90."
1.797.96 205.20 1,502.13 6W.77 9.520.06 13,1".34 3,s".20• 27.37 13.950."
CHIT Wit. i YTD Yl0
MTN &MEET W RIAMM OF M. AC111AL IUKET
leant Inld1
PLANT OPERATION AD MAINTENANCE:
SALARIES 1,147.84 1,357.00 239.16 -
BENEFITS 0.00 205.00 208.00 -
APT. REWILITATION 141.00 15.00 66.00
CARETAKER ALLaDNCES 0.00 50.00 50.00 -
mm. SM-BLOG 1,800.90 2.180.00 379.10 -
REPAIRS 8 MINT. • _ 1.155.00 700.00 45.00_
SUPPLIES - GENERAL 404.77 300.00 154.77
TMSN REIRIVAL 495.95 S75.00 79.05-
NISCELLARECRIS 8 FIRE ULA 3,653.01- 100.00 3.753.01-
TOTAL PWT OPERATIONS 1.572.45 5,575.00 4.002.55 -
UTILITIES:
4.500.00
13.75 4.943.36
UTILITIES-ELEC. 1.631.63 2,276.00 644.376
UTILITES-OES/OIL 890.86 2.050.00 1.180.14 -
UTILITIES -WATER 770.00 990.00 M.00- 0.00.............
TOTAL UFILITES 3.301.49 5,346.00 2.064.51-
PROPEBT9 AND RELATED:
17.153.08 19.S46.00 2.392.92-
ANINTURT10N 1.399.45 1.59.00 0.48
DEPSECIATION 17.57.12 17,214.00 43.12
DEPRECIATION 8 ANOITIZATI 18.656.60 18,613.00 43.60
INTEREST EXPENSE - NSTGA 24.606.19 5.760.75 1.162.36-
TOTAL INTEREST EIQENSE 26.606.19 25,765.75 1.162.56-
INSURANCE-PROPERTT 894.43 M.00 90.43
REAL ESTATE TAXES 1.907.61 1.775.50 132.13
BOND FEES 0.00 0.00 0.00
PROPERTY 8 RELATED 2.882.06 2.579.so 222.56
WIR.i JANUARY 1998-
YARIAIICE OF M. OEM= 1W8
IRMW...
17.24 8.820.74 13.866.00 S.044.W 36.38 16.639.0
100.00 1.607.06 2.080.00 472.95- 22.74 2.496.00
88.0 453.72 85.00 371.101- 45.00 1.000.00
100.00 400.00 500.00 100.00- 20.00 600.00
17.30 21.706.34 17.240.00 S.55.66- 20.31 31.765.00
65.00 11.564.26• 7.175.00 4.309.26 61.17 8.500.00
61.59 3.884.13 3.750.00 134.13 3.50 4.500.00
13.75 4.943.36 6.200.00 1.256.66- 20.27 7.3SOA0
o"" 5.486.91 800.00 4.686.91 Was 1.000AO
71.79 58.866.51 62.431.00 3,568.49- 5.72 73.850.00
5.31 17.153.08 19.S46.00 2.392.92- 12.26 23.50.00
56.74 12.053.64 20.800.00 7.946.36- 30.20 26.000.00
22.22 8,162.47 9.240.00 1.077.53- 11.66 11.008.08
38.24 38.169.19 49.586.0 11.416.81- 23.02 60.50.00
0.03 13.994.T, 990.00 4.73 0.03 16.708.08
0.25 172.216.61
I..
172.05.0 181.01 0.11
I...
206.463.0
0.23 186.210.74 186.025.00 183.74 0.10 223.251.00
4.51 259,361.37 261,962.50 2.590.13- 0.90 3q.500.00
4.St 259.363.37 261.96;.50 2,590.13- 0.0 313.500.00
11.5 8.901.49 7.806.00 1.095." 14.03 9.414.00
7.K 18.95.01 17.972.00 993.01 S.S4 21.40.00
0.00 0.00 0.00 0.00 0.06 0.00
8.63 27.820..50 5.738.00 2.OSS.SO 8.11 30.094.00
cortin e
SENEGAL AID ADMINISTRATIVE.
SALARIES -IBR
SALARIES -ADMIN
BEMGM$
4 es C01P
AOVERTISIM6-PERS.
BIT A ACCOUNTING
ARO AND TRAVEL
COPIED LEASE
BANE SERVICE MASON
COURIER SERVICE
OLES 6 MSCRIPT.
TAR PREPARATION FEES
INTEREST -SEC. OEP.
MIMESIS COMP. CLAIMS
LEGAL
LICENSES A00 PERMITS
NAVA EMENT FEES
INSIAANCE GENERAL
MEETINGS A MIMS
POSTAGE
PRINTED COBBNICATIM
PIBCN SERVICES
LEAD MANN -DATA INP1R
REPAIRS A MINT.
SPECIAL EMTS
SOPPLIES
TELEPM
NISCELLANEM
TOTAL GENERAL 6 AORIN.
TOTAL OPERATING EXPENSES
EAOIIIBS (I=)
MRENT
MTN sural VARIANCE
1.814.3 I.M.00 12.03
1.638.60 1.629.00 9.60
619.08 685.00 65.12-
0.00 0.00 0.00
0.00 50.00 50.00-
0.00 0.00 0.00
36.39 50.00 13.61-
0.00 0.00 0.00
0.00 0.00 0.00
0.00 25.00 25.00-
96.88 21.00 73.88
0.00 0.00 0.00
79.03 76.00 S.03
0.00 0.00 0.00
0.00 0.00 0.00
75.00 525.00 450.00-
3.217.00 3.296.00 77.00-
0.00 0.00 0.00
60.00 0.00 60.00
17.36 100.00 82.66-
5.65- 50.00 S5.43-
262.06 120.00 162.06
0.00 0.00 0.00
190.76 0.00 190.76
0.00 0.00 0.00
0.00 100.00 100.00-
657.96 665.00 7:06-
SO.S2 50.00 0.52
8.188.60 1.660.00 651.60-
61.321.50 67.202.o1 S.1ED:51-
9.729.00
YYIYWY
396.92
YYYYf4d C YYYYt
9.344:90
YAR.II TTO TTD
OF M. ACTUAL IIBSRT
VAR.= JABBRT IM-
101R1ANCE OF M. DECEMBER 1998
skim---
TOTAL
kim- .
0.71 17.601.26 17.961.00 239.74- 1.36 21.165.00
0.66 13.975.17 13.097.00 70.17 0.56 16.757.00
11.63 6.606.51 6.730.00 1.756.51 37.16 5.700.00
0.00 0.00 0.00 0.00 0.00 0.00
100.00 1.037.10 600.00 437.10 72.85 600.00
0.00 6.000.00 6.100.00 100.08- 2.66 6.100.00
27.22 • 617.07 500.00 02.93- 16.39 600.00
0.00 0.00 0.00 0.00 0.00 0.00
0.00 19.95 0.00 19.95 0.00 0.00
100.00 IS.65 250:00 23G.35- 93.76 300.00
351.01 996.00 1.106.00 IBFJO- 1s.11 1.106.00
0.00 0.00 0.00 0.00 0.00 0.00
6.82 892.72 760.00 152.72 20.66 000.00
0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
os.71 75.00 615.00 S40.00- 07.10 615.00
2.36 32.870.07 R.92/.90 57.93- 0.11 39.525.00
0.00 0.00 0.0 0.0 0.00 0.0
0.00 700.31 1.160.00 356.69- 31.11 1.71(0.00
12.66 618.80 900400 601.20- 53.41 1.100.00
110.90 339.73 100.00 660.27- 57.53 900.00
111.31 2.362.36 1.010.0 1.212.36 111.76 1.200.00
0.00 0.00 0.0 0.00 0.00 0.00
0.00 190.76 150.0 60.711 27.17 150.00
0.00 S1.90 100.00 61.10- 61.10 350.00
100.00 866.79 1.0(0.00 173.21- 16.65 1.250.00
1.52 6.599.39 6.650.00 50.61- 1.09 S.S00.00
1.04 336.00 500.00 161.91- 32.38 600.00
S.22 81.160.43 87.SGS.00 595.43 0.60 103.196.00
1.75 670.611.09 669.007.86 18.s96.7S- 2.70 813.298.00
YYY
39.062.10
NiYYYit
7.75.96-
YdtYOY
41.506.02 -
YYiYitiY
616.00
YY1\
6.157.00-
YfNY Yd
I S
1 fA'm rl I !
6i l /. o.
4r. THE LIST STARTS HERE
A
Welcome a stranger
MSeek out a forgotten IWenb (
Keep a promise
Laugh
Listen
Drighten the heart of a chilb
Encourage the sloung s ,fes
Express ,Tour grt:csMbe
De gentle '
Take pleasure in thi .,.aut4
a"b Wo"ber of the eat' Ji
Speak siour Looe
Speak it once
again........
A Note From Melody.
I just love this time of year! I have told so many of my friends and family how the spirit
of the season lasts all year through at Plymouth Towne Square. In the past three years
since I have. been blessed to work here, I have been deeply touched by all of the caring
and genuine sharing of our residents. I have witnessed you caring for your neighbors
when they have been ill, grieving with them when they are grieving, and laughing with
them when they have had joy. Everyday something wonderful happens here. Thank you
for sharing your lives with me. I truly wish each and every one of your a blessed holiday
season filled with love, peace and joy.
A GIFT LIST ANYONE CAN AFFORD
1. THE GIFT OF LISTENING --- really listen to everyone.
2. THE GIFT OF A NOTE --- simple or creative, with your message.
3. THE GIFT OF AFFECTION --- show what love you have.
4. THE GIFT OF LAUGHTER --something to say "I love to laugh with you".
S. THE GIFT OF A GAME --even if you lose, you'll be a winner.
6. THE GIFT OF DOING A FAVOR --- anticipate a request rather than responding
to one.
7. THE GIFT OF A CHEERFUL DISPOSITION --- no complaining, no feeling
sorry for yourself. A gift for yourself too.
S. THE GIFT OF BEING ALONE ---be sensitive to others wishes.
9. THE GIFT OF A CONPLMNT --don't take that special someone for
grated.
I O.THE GIFT OF A PRAYER --- praying for someone is another way to saying, "you are so
special to me that I talk to God about you."
AW
DECEMBER BIRTHDAYS : o
ETHEL SMITH
THOMAS SULLIVAN
ADEY KELLER
MARY GORMEY
MARY MILLER
RUTH SALLMAN
CONSTANCE LIVERMORE
EVELYN CEDERGREN
BARB ROBERTS
FLORENCE BRENNAN
SALLY LEINO
MOVIES
1
6
8
13
13
15
16
18
23
25
28
Apt. 205
Apt. 128
Apt. 117
Apt. 122
Apt. 131
Apt. 306
Apt. 319
Apt. 23.1
Apt. 229
Apt. 301
Apt. 127
DECEMBER 5TH -"TOMBSTONE" - entertaining Western with Kurt
Russel and Val Kilmer.
DECEMBER 12TH - "MY BEST FRIEND'S WEDDING" - romantic
comedy of a girl who falls in love with her best friend, who is about
to marry someone else. Julia Roberts and Dermot Mulroney.
DECEMBER 19TH - "CHRISTMAS VACATION" - a comedy about
the Griswold family and their Christmas adventures. Chevy Chase,
Beverly D'Angelo and Randy Quaid.
DECEMBER 26TH - "FANTASIA" - This is an extraordinary blend of
magnificent music and classic Disney aj 'Mation. Staring Mickey
Mouse.
PTS HOLIDAY SERVICE PRO -
We are taking monetary donations for the
Salvation Army and can goods for PRISM, .•
People Responding in Social Ministry).
Please bring donations to the office before December 15th.
THE PTS HOLIDAY DINNER
will be Thursday, December 10th at 6:00 p.m.
It will be a caterers Turkey Dinner with entertainment
by the North Hennepin Chamber Singers.
Door Prizes and fun for all.
TICKETS ON SALE IN THE OFFICE UNTIL DECEMBER 3RDI
MOST HOLIDAY LIGHT TOUR
December 16th around 5:30 or 6:00 p.m.
Tickets are still on sale in the office for $12.95.
Cut off date to purchase tickets is December 4th
OPEN HOUSE
GEORGE AND VI HATCHER would like to invite their
fellow residents of Towne Square to share coffee, cake
and ice cream in the dining room at 2 p.m.
January 1, 1999. They were married January 1, 1949JinMpls - 50 BIG YEARS AGO.
Dial -a -Ride - 559-5057
Elder Express - 529-1350
Care & Share Group - 541-1761 or
474-5683
Interfaith Outreach - 473-0104
Metro Mobility - 349-7480
Plymouth Dial -A -Ride - 559-5057
no
W'
I • O •• ' / //
S •/
A PERSONAL NOTE:
I'd like to take this opportunity to thank PTS residents for their
many gestures of thoughtfulness and gracious acceptance of my
presence while I've been staying with Mae. In my little.world
view, there are few human virtues loftier than compassion and
tolerance. I look forward to seeing you again when I visit Mae.
David Seppa
et
ON
6.
DECEMBER DATES TO REMEMBER
Post on your refrigerator)
1
Qr
er._
rIS rra
December 1 st - 1:30 p.m. decorating PTS for the Holidays.
M
December 5th - Violin and Piano Group here to perform at 2:00.
December 9th - 1-3:00 p.m. is the PTS Holiday. Open House.
This is how it will work ...... and where it will start.
3rd Floor apartments open from 1-1:30 p.m.
2nd Floor apartments open from 1:30-2:00 p.m.
1 st Floor apartments open from 2:00-2:30 p.m.
End with cookies and coffee in the Dining Room.
Only doors that are open will be the ones who are participating.
A list will be posted on each floor.
December 10th - 6:00 p.m. is the PTS Holiday Turkey Dinner.
Tickets on sale in the office for $5.00.
December 14th - 4:15 p.m. Plymouth Creek Elementary 2nd
grade Brownie Troop will be here to sing Christmas
Carols.
December 16th - office closed. Moe's' Light Tour around 5:30.
Cut off date is December 4th for tickets.
December 17th - Resident Meeting at 1:00 p.m.
December 19th - 7:00 p.m. Chamber Teenage (Advanced)
Suzuki Violinist.
December 22nd - 7:00 p.m. Sing Along will be Christmas
Carols.
MENEM E-1ZIT! -
MN4
NEWS BULLETINS
Remember there are PTS Postcards in the office if you would like to send them
for the Holidays.
An artificial Christmas Tree was donated to PTS, for our Activities Room.
Residents are invited to donate one ornament (old or new) for the tree. Please
come to the office and we will put your name and the date on it before you
hang it.
Please do not crush your pop cans! We have someone who does it for us and
when they are partially crushed, they cannot be crushed with the can crusher.
Also if you could remove the pull tabs from the top, they are collected for the
Ronald McDonald House (a wonderful cause). A container is in the Activities
Room.
All cans and bottles MUST BE RINSED OUT before they are to be recycled.
Anyone interested in helping prepare a noon meal for January, February or
March, please contact the office.
December 16th the office will be closed for our Staff Party.
There has been some confusion as to what the GET-TOGETHER is, so we
would like to clear it up for you. The Get-together is a PTS resident dinner that
usually takes place the second Wednesday of the month. All residents are
welcome to this dinner. Tickets are always on sale in the office for $4.00.
There will not be a dinner for December and the one for January 13th will be a
Chow ;Mein Dinner. When there is a Pot Luck, you are asked to label the dish
with the main ingredient, as many people cannot eat certain things.
The RN, Foot Care Nurse (Martha Eiftler) will be here every month. If you are
in need of her service, call 546-0153.
If you are interested in participating on a Funeral Committee, let the office
know. This would consist of helping the family serve food if they choose to
have a function in our dining room.
The PTS kitchen cabinet key is missing. Please check your apartments.
If you put out clothes for the Vets, Salvation Army or any other organization, it
is your responsibility to make sure they are called and picked up.
Men's coffee has been changed to 9:30 a.m. on Tuesdays.
tlo,
Lester the Smoke betector &
COnnie the Carbon Monoxide betector are missing!
r
BRING LESTER & CONNIE HOME SAFELY!!!!
A help to prevent the loss of life and property during the holiday season.
FACT: 85% of Minnesota's fires occur in the home. Smoke and carbon monoxide detectors save lives.
No family should be without them. That i.why the Plymouth Crime and Fire Prevention Fund and
the Plymouth Firefighter's Relief Aswiation have put together a $1,000 Reward for safe return
of !.ester or COnnie or a >$2,OW Reward for the return of them both.
FACT: Everyone is welcome to join in the search. To be eligible for prize money, individuals must first
complete a home fire safety checklist and turn it into the Plymouth Fire Department by
December 31".
FACT: Weekly clues on the whereabouts of Lester and Connie will be published in the Plymouth
SunSallor and at Plymouth's web page, www.ci.plymouth.mn.us. The first persons to figure out
Lester and COnnie's hiding place and return them to Fire Chief Rick Kline will earn the reward. At
the and of the campaign, the names of all registrants will be entered into a random drawing for
prizes.
WE NEED YOUR HELPI
1. Distribute fivers in your neighborhood. AoPl;crfibns aVQ;/ab/ i%+ M. eii4i••e-
2. 06 THE FIRE DEPARTMENT AT 909-5198 TO REQUEST MORE INFORMATION OR
MATERIALS.
3. Watch the storyline of Lester and COnnie on Northwest Community Television Channel 12 or
Plymouth's Channel 37. Register for the contest, have fun, find Lester and COnnia and earn the
reward money. GOOD LUCKI
Working together, we make a difference. Let's have a fire safe holiday.
The Plymouth Fire Department
December 1998
Monthly Planner
Pnilted by Calendar Onsalw Pills On 71O"
1 Zi
S- M T IF TF S
t
e, .
930 AM NrmCam(DR) 700 AM y y 1000 AM COmOo ) 10.00 AN Ewdu 7:00 PM Coeds (DR)
s • to1Ti IODMasomm IO;O AME=Ciw IM MAslGaed(AW IdOPUGAMFS 7AOPMMOVO:
n 1• n 1s n s a 130 PwR P7S Halill t90 PM MADNESS
6 7 8 9 10 11 12
900 AM Ct1UCh I000AM E mcbe 9;30 AM Mac Club 700AM Mqa'! Doily 1000 AMCdWM 1000 AM F]me(se 7A0 PM Cw& (DR)
saves 700 w ate• MR) IoOM AM a mdse I:MM PM Res— - Cbmt I Oo PM QUIM M PM MOVE.
IM PM M Opal to %tra MADS
House 6.-00 PM HOILDAY
DUMR
13 14 15 16 17 18 19
9.00 AM ChUr& 1000 AM F"Mm 9:30 AM Mem Club MAMMw.%D-: 100 PM Aa Gtttna (Alq 1000 AM F]mem 7A0 PM Sam& Vidir"
service US PM Bmwok DR) IOM11* MtHae
IAMAM tIBARD:G 1:00 PM Reaidluf IOo PM GAMFS DR)
CII ekrs 100 PM St•gf11se (MW 7681IIIc MI& (DR) 7:30 FM Cords after
700 PM111comonlua
Hwailibb20
ewers
mmft
aa
No AM Coffee violie d
790PMMm e.Rv%IMnW
21 22 23 24 25 26
900 AM CMeeeb 2MAM Umb-c sk 9:30 AM Man Club 700 AM Mga4 Dwy 3wid Das , 1000 AM Erueise 7:00 PM Cords (DR)
Service ATAI JC
IOt00 AM mmd7e hrist Day 7,00PMMOVIE
ROMANO Pal Along 8 MADNESS
7apareiw DR)
1111fa&IA mm
27 28 29 30 31 r'` `-`'
9.•00 AM CM r&
90e
1000 AM Ew ae
700 PM
9:30 AM Mtm Club 700 AM Mger! Oeuy
10.00 AM F11 edw
IOAO AM Ca e(DR)
100 PM Ase Gema (AIU
fM
ti; ,-t Y " ' S M T W T a
7 e • i' , tti; i
70D P\I llitgo New Vear's Ere s+ rtiy t• 11 n U u 1s 1• o to n x xt a h
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t4,;._.s.•
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Pnilted by Calendar Onsalw Pills On 71O"