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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 12-10-1998PLYMOUTH HRA STAFF REPORTS DECEMBER, 1998 AGENDA ^ PLYMOUTHHOUSINGAND REDEVELOPMENTAU7NORrff December 10, 1998 at 7:00 P.M. Adjorawed Swim ofthe .November 19, 098 ArSd/ar Meeft Gkn m'Lake Cod{ bemce Ronin, Comummni{V DOdgamremt Dowftnemt Lower Lege, PQ xw" City HW 1. Call to Order l. Section 8 Program Expenditures and Use of Administrative Fee Reserve 3. Section 8 Annual Contributions Contract (ACC) for Allocation of New Mainstream Certificates 4. Plymouth Towne Square Monthly Report S. Other Business 6. Adjournment Please Note: The HRA Meeting will be held in the Community Development Conference Room (Gleason Lake Room) on the Lower Level of City Hall on December 10'I. IN W a, MEMO Clr) Y OF PLYMOUTH 3400 PLYM "IUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: December 3, 1998 for Housing and Redevelopment Authc rity Mating of December 0,1998 I .-"a" TO: Anne W. Hu QM' Executive Diroctor FROM: Melissa Cernicel#(oiusing Technician and Edward GoldsmiQURA Supervisor SUBJECT: SECTION 8 PROGRAM EXPENDITURES AND USE OF ADMINISTRATIVE FEE RESERVE Expenditures for Housing Assistance Payments (HAP) in the Section 8 Program have been running in excess of the funds availabl , from the U.S. Department of Housing and Urban Development (HUD). This has resulted ii i a situation whereby the HRA will need to act to use funds from the Section 8 Administrative Fee Reserve (formerly the Operating Reserve) and /or reduce HAP expenditures by terminating assistance to current program clients as of March 31, 1999. During most of the Sm -dim 8 fiscal year, ending on June 3Q, 1998, we did not utilize all of the HRA's budg-.ted allocation for 89 certificates due to a tight housing market. At the end of the fiscal year $10,360 of funding was unused and returned to HUD. During this year certificate holders had a particularly hard time finding units that they could lease. Only 45% of the applicants receiving certificates were able to lease units under the program. As of January, 1998 the certificate utilization rate had fallen to 92% and in May, 1998 it fell to a low for the year of 87%. In order to respond to this situation and improve the utilization rate, we began to dramatically increase the number of certificates being issued to applicants from our waiting list in excess of the number of certificates actually available. This is referred to as "over -issuing" of certificates. It is a common practice among Section 8 housing agencies to bring the program's average annual utilization rate as close as possible to 100%. However, toward the end of the Iasi fiscal year, the lease -up rate among applicants, increased dramatically. Siam March, a greater proportion of applicants began leasing -up units than had previously. Compared to the 1997 lease -up rate of 45%, in 1998, 70% of applicants have leased up. As a result we currently have 105 certificates leased, 16 over the 89 allotted. As of May 15, 1998, we had stopped issuing additional certificates to applicants. As of September 4, 1998, all outstanding certificates issued to applicants had been leased -up or expired. Based on current year to date expenditures, it is projected that expenditures will exceed program revenue by up to 90AM by Jure 30,1999, the end of the Section 8 program's current fiscal yes. A total deficit of $111,300 would accumulate through June 30, 2000, when the situation would be stabilized. After identifying the extent of the impact of the higher than expected lease -up rate we have taken the following steps to correct this situation: We have halted the issuance of certificates until we are back within budget. We have transferred responsibility for three Plymouth certificate families living outside the city of Plymouth to the housing authorities in those jurisdictions. We are attempting to have the responsibility for three additional families living outside of the City transfers to the appropriate jurisdiction. We have looked into amending our allocation from HUD or using HUD's program reserves to cover the cost of over -issuance. Unfortunately, tyre is no funding available to increase our allocation. 'Me local HUD staff is waiting for policy guidance from Washington on the use of program reserves. We are continuing to pursue this possibility. We have been advised by local HUD staff that we will be awarded the 15 certificates for persons with disabilities we applied for in July 1998, probably effective January, 1999. We would like to use these certificates to replace the over -issued certificates and possibly do so retroactively. However, because of restrictions on the use of the certificates, we may have to get approval from HUD Washington to do so. We are following-up on this with the HUD staff. We have reallocated salary expenditures to reduce costs. In addition, HRA Levy funds in the proposed 1999 City budget will help to offset the deficit. In addition to the foregoing actions taken by staff, the Board must consider two other options. The Board can authorize the use of the Section 8 Administrative Fee Reserve (formerly the Operating Reserve) to cover the deficit or can authorize the recall of certificates issued to clients to reduce the projected deficit. If certificates were recalled, there are a member of possible scenarios to consider and we would have to notify families as soon as possible to make the re- call effective March 3t, 1999, at the earliest. The Administrative Fee Reserve is the accumulation of surplus Administrative Fee income from HUD. This reserve was $112,295 as of the June 30, 1998. The Administrative Fee Reserve is to be used to pay program expenses when they exceed revenues in any fiscal year or, when not needed to cover program expenses, may be used for other housing related purposes. Without recalling any certificates, we estimate the need to use a maximum of $78.100 of the Administrative Fee Reserve, leaving $21,895 in the Reserve at the program's fiscal year end of June 30, 1999. By June 30, 2000 the Reserve would be down to Tproximately $1,000. We estimate we would have to terminate rent assistance on March 31 by re -calling the last 70 certificates issued to applicants to totally avoid a budget deficit for this fiscal year. Re -calling fewer certificates would reduce the deficit, but would still require us to use fiords from the Administrative Fee Reserve. The following table summarizes the impact of various alternative scenarios: SCENARIO DATE STABILIZED PROJECTED DEFICITS I -Nahwal Attrition: No Certificates Recalled 7/1M 111,300 • 2- Recall 20 CadMW 3/1/00 562,1.00 3- Certificates 4/1/00 69,130 Recall 10 Certificates 5/1/00 77,200 5- Recall S cater 1 85,300 0 716 SMOM is dw cambimil yon a ante aftmas =W in1998A9. The "Date Stabilized" is the date on Which certificates can again be issued to applicants. We believe that these projections are reasonable estimates of a "worst case" situation. If any of the other actions that staff is pursuing to correct this situation occur, the amount of the deficit would decrease. Staff is reluctant to recommend that the Board authorize the recall of any Section 8 certificates. Such an action would cause considerable hardship for the families subject to the scall. In addition, it would also adversely affect landlords participating in the Program. Families would not be able to pay their full rents, and others would have to move before the end of their leases. Such actions would not reflect well on the Program in the community. If certificates are not recalled, we do have enough funds in the Section 8 Reserve to cover the worst case scenario. In addition, if any of the staff initiatives with HUD are successful, the deficit will decline and the need for the recall would decrease. Under the worst case scenario, the HRA would have only $1,000 remaining in the Section 8 Reserve by June 30, 2000. Any additional unforeseen future Section 8 contingencies would have to rely upon the HRA General Fund and other HRA funds until the Section 8 Reserve could be increased. As of December 31, 1997, there was $121,917 in unencumbered finds in the HRA General Fund reserve, of this amount $95,917 is not needed to meet cash flow needs. In addition there is also $75,000 in unencumbered funds available in the HRA Affordable Housing Account and $235,000 in unencumbered working capital in the Plymouth Towne Square fund. In order to prevent this situation Som occurring again, staff have instituted the following steps: More closely monitor the lease -ups and housing assistance payments occurring each month. Develop new procedures regarding over -issued certificates that would facilitate recalling the certificates before they were used to lease an apartment, if necessary. Be more cautious and conservative in projecting lease -ups, before oveo-issuing certificates. Be more cautious and conservative in approving transfer and lease -up requests. We recommend the Board adopt the attached resolution authorizing the use of Section 8 Administrative Fee Reserve funds to cover the projected budget deficit. Attachment: Draft HRA Resolution HRA RESOLUTION 98-21 APPROVING THE USE OF THE SECTION 8 ADMINISTRATIVE FEE RESERVE IN AN AMOUNT NOT -TO -EXCEED 590,400 FOR THE PROJECTED BUDGET DEFICIT WHEREAS, the Plymouth Housing and Redevelopment Authority (HRA) was awarded 5533,263 by HUD for operation of a Section 8 Rental Assistance program for the fiscal year beginning July 1. 1998 and ending June 30,1999; and. WHEREAS, more certificates are being utilized than are budgeted for, and WHEREAS, program expenditures are projected to exceed revenues by up to an estimated $90,400; and WHEREAS, the HRA wishes to continue to provide rental assistance to all clients currently receiving such a.rsistance; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it approvea the use of Section 8 Administrative Fee Reserves in an amount not4o-exceed $90.400 towards fimding of the projected deficit for the 199&" fiscal year Section 8 budget. Adopted by the Plymouth Housing and Redevelopment Authority on December 10, 1999. 3., MEMO . CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH,1kW' 554"47 DATE: December 4, 1998 for Housing and Redevelopment Authority Meeting of December l 0, jj-- 1998 TO: AnneHuilh,,art, Executive Director FROM: Melissa Cornices ousing Technician through Edward Ooldsmi Supervisor SUBJECT. SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT (ACC) FOR ALLOCATION OF NEW MAINSTREAM CERTIFICATES On December 1, 1998 the local HUD Office notified the Plymouth Housing and Redevelopment Authority by telephone that the MRA's application for Section 8 Mainstream certificates was approved. These certificates will be used by qualifying disabled families. The allotment is for 15 certificates with a budgeted muount of $62,337 for the 12 month contract term. It is anticipmed the Annual Contributions Contract for the Mainstream certificates will be received prior to December 31, 1998 and available for use January 1. 1999. Staff is looking into the possibility of using time certificates for current qualifying participants with overissued certificates and of having the funding be retroactive. The Plymouth Section i Certificate program is currently comprised of four separately funded projects. These projects are as follows: The initial project contract was renewed to be numbered MN170CE0008. The contract expires July 31, 1999. The contract is for 47 certificates. Project number MN170CE0009 was renewed and will expire on September 30, 1999. The contract is for 25 certificates. Project number MN170CE0003 became effective on September 30, 1985 with a total of IS certificates and is scheduled to expire on August 31, 2000. I recommend that the Housing and Redevelopment Authority Board adopt the attached HRA Resolution 98-22, accepting the allocation of 15 new Section 8 Mainstream Certificates. Attachment: Draft HRA Resolution 98-22 HRA RESOLUTION Wn ACCEPTING THE ALLOCATION OF is SECTION 8 MAINSTREAM CERTMCATES WHEREAS, the Housing and Redevelopment Authority of Plymouth, Minnesota (herein called the "HRA") has entered into an Annual Contributions Contract (herein called the Contract") with the United States of America (herein called the "Government-); and WHEREAS, the Government has approved an allocation of 15 new Section 8 Mainstream Certificates under the Contract; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment Authority In and For the City of Plymouth, Minnesota as follows: The HRA Executive Director is hereby authorised and directed to execute any documents required by the Government for acceptance of the allocation of 15 new Section 8 Mainstream Certificates on behalf of the HRA and to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting documents requests ; advances to be made on account of the contribution provided in the Contract. Adopted by the Plymouth Housing and Redevelopment Authority on December 10. 1998. M ye r,.,MEMORANDUM TO: ANNE HURLIIURT ED GOLDSMITH FR.: Melody Burnham, Housing Manager Plymouth Towne Square Date: December 1998 RE: PTS Monthly Report for October 1998 Monthly ,rinancW: October Financial Statements (see attached). Revenues/Guest Suite - reflects renting the Guest Suite for 4 days RevenuadAundry - reflects timing of emptying machines RS/Programs - reflects special entertainment for Anniversary Party Houskeeping/Purch Svs - reflects having fall window cleaning PO/Apt Re4b - reflects shampooing two apartments PO/Repairs & Nain - reflects having soffet repaired from wind damage PO/Misc - reflects insurance payment for amount over 5,000 deductable GA/licenses - reflects boilers license for FT caretaker GA/Meeting - reflects cLus by BCA on Seniors which manager attended GA/Repairs - printer for office computers Occupancy/Marketing: 97 units leased plus 2 caretaker. December Newsletter and Resident Council Meeting Minutes (attached) Plant Operations (November): Water pipe leaked in apt Leak in roof above Apt 223 City Inspector inspected 12 apts Fire Alarms tested Had heat regulated in the building Resident Services: (November) RC voted on colleting can goods and S for Salvation Army Potluck dinner held Planning for Holiday activities and dinner Goals Achieved This Report Month: (November) rWined Holiday Party ianned Holiday Activities for the building Continued training, rr caretaker Goals for Nest Month: (December) Get proposal for two new computers Talk to original gutter installer regarding water issues Contact Owens regarding third floor ventilation Schedule carpet cleaning for Janury for 3 year residents Hold Holiday festivities If you have any questions, please contact me at 550-9525 CC: Donna Pleats C OR MONTHLY OCCUPANCY REPORT nPLYMOUTN TOWNE SQUARE November 1998 1998 II JAN I FEB I MARI APR I MAYI JUN I JUL I AUG I SEP I OCT I NO1 TOTAL mr/%$ 4i.JM M i :/ M FIRM., MM M M EmM .M.::Jv rrr RESIDENT COUNCIL NOVEMBER 12.1998 Member present: Ed Hansen, Pat Lambie, Dorris Whyte, Mary Disch, Lil Niggeler, Art Hallberg, Melody Burnham and Kathy Boesen. Ed opened the meeting. There were no suggestions from either suggestion box. We went over the resident fund. There was a suggestion for the next Pot Luck, that the dishes should be labeled with the main ingredient. The City Inspector will be here on November 17th to randomly inspect 15% of our apartments. This is a mandatory check in order to retain our Apartment Dwelling License. Saturday, December 5th there will be a piano and voice program here. Lambies will be host couple to let them in the building. December 14th a Brownie Troop from Plymouth Creek Elementary School will be here to sing for the residents. December 9th will be the PTS Holiday Decorating open house. We have ten apartments on our list so far. More are welcome. December l 0th will be the PTS Holiday Dinner. A :'nenu will be sent out for everyone to vote for their dinner choice. Majority rules! The cost will be $5 a person. Resident Fund and PTS will defray the cost. The council voted on paying for the decorations, centerpieces and the favors for the Holiday Dinner out of the Resident Fund. If a resident is bringing a friend for the Get-together, and it's a Pot Luck, that resident must bring a dish to pass. A service project for this year will be to give a donation to the Salvation Army (donations will be collected in the office). We will also be collecting can goods. There is a metal win -low above the serving counter that may be shut fcl-./ any of the Get-togethers. r- J f17ne91h Towne Oquw Cnh flow Anm"b Ton A1aAlw Babel O)efobM 21,169 YTD AWeI YTD BuAaM iftfla a Aewal Sudat Rrrww , ROmW kwxm 2661,00$ SMA56 83A9 p9A9 127 3$61 1TaWRowmuw 1 AdMON ono Ral" 60Maa 2.816 2A9 M 3A43 6620 12.106 3A9) 1319 fN16 O30r00" 6 Mebwnan0a 9A67 62A3$ amll) 72.650 MAOI& 31L19 10.066 11A17) Go= fref0A76PAWW 27A2 2&726 219 26.91 1 TOWOPWSOMEWM- wY 1.1 ) 1 01eon10befewOApaq,opreclWOn r0$ 4/ 1 1W ft—W 110 A111011I 110m Oaingdo 1 O11d AnMunu0n r Pow 19311 166.026 166 223161 Incomel(LM)BOfOn01WOs1 29,22$ 261$20 44.69 207.243 11 w" awwwo 269.262 261.063 8:6001 313.600 NdscaleBaw 00-2 A WAL A A4uxWAM M COd1 flew: OO KW- 172216 172A3$ Oft 2MA63 AM AW111011 13M 1719 6 16.79 Dam (Ina.) In Rw*AWn 2160) 0 2A " 0 Dw. (1w.) in fmroma ad22 0 IA22 0 Dow.) Ow A AN 6 AOpw6 EW~ 1,W2 0 1A43 0 AcmW Rel Estate Towe 16.9$17.4 97 21A9 Ae016ad11ma10a1 259,353 261A9 2100) 313.600 Rel Ease Tax f y we 22200) 22A60) 120 22A50) COp6N ll"I"W"Wal 6Ao6) L19) 1,220) 6.19) wwRaftea Dlpankaft Cab 0 0 0 0 Ewan 0911 D*WW vM ft OA9) 0 010100) 0 DOfabto00b10 1, Fwd#dncW 73.19) 63.270) 10.112 10129) D09a14 w Debt 60111= fwdlnlwW O%Ul) 261,92) 2A00 313100) 00018adafurd1100eMbOM 17AG) 21,91)/ MAS 055) 26.721) n1u1b 01-221V) 04, A7I) Sam am OLMI 0 1) A bwaw 100aa9y M Ceg1 Nlw twat )) law cameos" BOOMbW ar Yar MM f62 066 Dwh Bawnt% October 21,109 6721006n M PL1u011111 TORE SB1m BALABCE 51ST Oct 31 W uOWITEO 41BBBTtI BALAIU BET BWTB 012/31/97 oWBSE 41BI2EBT ASSETS: PETTT CASB 1.000.00 1.000.00 0.00 471ECKIBO - OPEEATIOU 53.231.59 20.205.53 23.066.06 BA91B1S - UMITT DEPOSITS 35.43.71 32.090.02 2;+61.09 TOTAL GSB 09.705.30 62.0)6.35 27.600.93 ' Is BSCE101BLE-TiuTn 410.00) 93.90) 03.90 ACCOBRO EEiisiRABIE-OT100 3.239.50 1.25(.50 1.90S.OD TOTAL BECEIvAKE 3.229.50 1.160.60 2.060.98 10TE6EST NMIIBBLE 10.42.10 0.00 10.42.10 MT UNICE IOTEEEST UMITASLE 10.42.10 0.00 10.42.10 pro AI0 INURAMM - 6ETOBAL 0.00 6.035.06 0.015.06) PREPAID ISI EIISE - OTBEe 60.20 676.32 12.96 TOTAL PAEPAIDS 609:20 S.S11.30 44.872.10) TOTAL OAMT ASSETS 112.056.26 60.780.33 4.207.90 PBOPEBTT. PLABT. 6181 E111looili: LAW 459.241.00 49.267.00 0.00 BUILOIBSS A IBPBOPE n 5.620.010.23 5.621.612.23 6.606.00 LAW 1NPOWA 1EM 40.54.00 60.54.00 0.00 AIEI1 A COSIP - GENUAL 1SB.47.22 150.407.22 0.00 EWIPNM - C0100TEA 1.034.70 1.014.30 0.00 11801 A EOOIP - 10AD EPIBO 1.01S.T3 1.015.1S 0.00 LESS A446BILATW DEPRECIATION 020.494.96) 6(6.278.93) 4172.216.01) TOTAL PB0IEBTT. PLMT. A EOOIPKNT 5.476.669.94 6Q.49.93 4166.010.01) OTBEN ASSETS: IBIA:STiIEBTS-COWTWRno WW 20.000.00 40.000.00 t20.000.003 iwwrt OBTS-1a to CVITAL 05.036.03 177.336.03 S7.M.00 1BNEumEon-DEBT SEBTICE IUE! 300.266.77 SB6.S61.47 206.271.10) UTESTIOn-G ITAL IIP. 94.05S.SB 71.310.41 22.665.17 OIu1W n= START -1i Own 2.930.15 2.930.15 0.00 QlA110BT12131 ORWISATI.7 =$IS 1SS.166.56 155.166.56 0.00 L933 A041BBILATW 61101ITIZATION 467.131.771 ISS.137.04) 413.9116.73) TOTAL OTBER ASSETS 40.34.12 970.267.50 4237.906.261 TOTAL ASSETS 6.329.069.52 aeeessaemeae 6.609.475.06 emewaoee 360.46.34) wseeaeseeeaeI CemNe(u:L o CIMERT LIABILITIES: ACCMKTS MTABLE ACCRUED SALARIES All, WAGES ACCRUED EXPENSES CURRENT MIURITIES - LONA TERN SECURITTAIRIT LIST OEOSITS TOTAL AIP L ACCRUED E3KMS ACCRUED INTEREST ACCRUED REAL ESTATE TALES OTHER CURRENT LIABILITIES TOTAL CURRENT LIABILITIES LONG TERN =I: DONORS MTABLE TOTAL LORD TERN BEST FUND BALANCE: CDSTRIBIIIM CAPITAL PARTIERSI DEFICIT MET INOOIE (LOSS) TOTAL FUND BALANCE TOTAL LIABILITIES B NEN, BALANCE CURRENT BALANCE on NONTN 012/31/97 C9AIpiiE LIABILITIES RID PM BALANCE 6)1.34 5.706.17 1.920.61) 1.689.28 3.7sS.B9) 17.514.96 7.510.36 9.9B6.Se 0.00 100.000.00 100.000.001 o9s72..73 31.550.36 su:39 4B.S21.40 146.500.15 98.090.75) 24.606.18 is.731.25 cm, .In.07) 18.925.01 22.2)9.71 3.354.70) 43.s31.i9 101.010.96 57.479.77) 92.062.s9 267.591.11 1SS.s3e.52) 5.160.250.00 5.425.000.00 264.750.00) S.u0.250.00 S.47S.000.00 264.750.00) 1.000.000.00 1.000.000.00 0.00 16.664.75 16.886.75 0.00 39.062.18 0.00 39.862.le 1.066.746.0 1.016.814.75 3P.ou.0 6.729.049.52 NtittNNNN 6.689.473.86 tiiiitttitiitt 360.426.34) iYfNNYON REVENUE: APARTNEST RENT NRA 1"IVIONLL SUBSIDY VACASCT-CARETA20N VACANCY FACTOR - AMM VACANCY FACTOR - SUBSIDY VACAIICY - CARETA2011 GARAB GARAGE RENTAL BEAUTY SHOP RENT GMT "01 RENTALS LAUNDRY NISCELLASEOIN INVESTMENT INTONE TOTAL REVENUES EXPENSES: RESIDENT SERVICES: NISCELLAMMIS RESID7111 PRO DUMB SUPPLIES - SEVERAL TOTAL RESIDENT SYCS NEPISS: SALARIES BENEFITS F11 1p . %m.R1R%I REPAIRS ARD MINTErAEL! SUPPLIES - GENERAL TOTAL NAREIMING PLTIORB TONE SQUARE STATEF811T OF EARNINGS 10 R"TNS =0 Oct 31 W 71.031.38 67.387.00 3.464.38 5.0 710.273.27 681.204.00 20.9".27 VARA ANAM 1990 - OF Ball. UNAUDITED 0." sir ircoo 0.00 CURRENT 0.00 1s.68443D- VAR. T YTD YTD 2.227.00- NORTB BUDGET VARIANCE OF SW. ACIINL sum VARIANCE 43.098." 43,0"." 0.00 0.00 439,soom 430.980430 0.00 21.794.00 21.794.00 0.00 0.00 217.940.00 217,940." 0.00 1.307.00• 1.307.00-• 0.00... 0.00 13.070.00. 13.070.00- 0.00 159.00 50.00- 509.00 145.43 3.021.10 3.492430• 6.513.70 R6.00- 186.00- 541.00- 292.43 6.159.10- 1.857430- 4.302.18- 50.00- 50.00- 0.00 0.00 500.00- 500.00- 0.00 1.725.00 1.725.00 0.00 0.00 17.245.00 17.250.00 5.10- 125.00 12s:00 0.00 0.00 1.260.00 1.2s0." 0.00 140.00 175.00 36.00- 20.00 2.590:00 1.225.00 1.365.00 1.069.00 850.00 819.00 96.43 B.s22." 8.500.00 22.90 30.00 0.00 30.00 0.00 145.00 330.00 115.00- 4.394.30 1.75.00 2.602.30 156.66 40.307.15 22.720." is.379.15 71.031.38 67.387.00 3.464.38 5.0 710.273.27 681.204.00 20.9".27 VARA ANAM 1990 - OF Ball. OELBEFO Im IRSORT. . 0." sir ircoo 0.00 261.520." 0.00 1s.68443D- 106.53 4.198.00• 231.67 2.227.00- 0.00 MAD. 0.03 20.700.00 0.00 1.500.00 111.43 1.71s.00 0.27 10.200430 56.06 390430 112.65 26.620.00 4.26 817.130.00 29.00 20.00 9.00 43.00 176.97 200.00 23.03- 11.32 240." 177.21 104.00 73.21 70.39 1.123.01 1.240.00 122.99- 9.83 1.613.00 189.94 260.00 70.06- 26.95 1.012.31 1.160." 147.69- 12.73 1.360." 396.1s 304." 12.15 3.16 2.314.29 2.6"." 293.71- 11.26 3.613." 442.61 83.33 359.20 431.1s 825.34 153.34 0.00- 0.96 1.000." 33.57 12.90 41.07 320.56 167.si 125." 17."- 13.97 150." 1,272.60 0:" 1.272.60 0." 6.979.33 10.100." 3.120.67- 30.90 10,10." 0." 50." 50.00- 10." 74.21 200." 123.79- 62.90 200." 29.10 150." 120.90- 1,533.66 1.050." 316.36- 17.10 2,90." 1.797.96 205.20 1,502.13 6W.77 9.520.06 13,1".34 3,s".20• 27.37 13.950." CHIT Wit. i YTD Yl0 MTN &MEET W RIAMM OF M. AC111AL IUKET leant Inld1 PLANT OPERATION AD MAINTENANCE: SALARIES 1,147.84 1,357.00 239.16 - BENEFITS 0.00 205.00 208.00 - APT. REWILITATION 141.00 15.00 66.00 CARETAKER ALLaDNCES 0.00 50.00 50.00 - mm. SM-BLOG 1,800.90 2.180.00 379.10 - REPAIRS 8 MINT. • _ 1.155.00 700.00 45.00_ SUPPLIES - GENERAL 404.77 300.00 154.77 TMSN REIRIVAL 495.95 S75.00 79.05- NISCELLARECRIS 8 FIRE ULA 3,653.01- 100.00 3.753.01- TOTAL PWT OPERATIONS 1.572.45 5,575.00 4.002.55 - UTILITIES: 4.500.00 13.75 4.943.36 UTILITIES-ELEC. 1.631.63 2,276.00 644.376 UTILITES-OES/OIL 890.86 2.050.00 1.180.14 - UTILITIES -WATER 770.00 990.00 M.00- 0.00............. TOTAL UFILITES 3.301.49 5,346.00 2.064.51- PROPEBT9 AND RELATED: 17.153.08 19.S46.00 2.392.92- ANINTURT10N 1.399.45 1.59.00 0.48 DEPSECIATION 17.57.12 17,214.00 43.12 DEPRECIATION 8 ANOITIZATI 18.656.60 18,613.00 43.60 INTEREST EXPENSE - NSTGA 24.606.19 5.760.75 1.162.36- TOTAL INTEREST EIQENSE 26.606.19 25,765.75 1.162.56- INSURANCE-PROPERTT 894.43 M.00 90.43 REAL ESTATE TAXES 1.907.61 1.775.50 132.13 BOND FEES 0.00 0.00 0.00 PROPERTY 8 RELATED 2.882.06 2.579.so 222.56 WIR.i JANUARY 1998- YARIAIICE OF M. OEM= 1W8 IRMW... 17.24 8.820.74 13.866.00 S.044.W 36.38 16.639.0 100.00 1.607.06 2.080.00 472.95- 22.74 2.496.00 88.0 453.72 85.00 371.101- 45.00 1.000.00 100.00 400.00 500.00 100.00- 20.00 600.00 17.30 21.706.34 17.240.00 S.55.66- 20.31 31.765.00 65.00 11.564.26• 7.175.00 4.309.26 61.17 8.500.00 61.59 3.884.13 3.750.00 134.13 3.50 4.500.00 13.75 4.943.36 6.200.00 1.256.66- 20.27 7.3SOA0 o"" 5.486.91 800.00 4.686.91 Was 1.000AO 71.79 58.866.51 62.431.00 3,568.49- 5.72 73.850.00 5.31 17.153.08 19.S46.00 2.392.92- 12.26 23.50.00 56.74 12.053.64 20.800.00 7.946.36- 30.20 26.000.00 22.22 8,162.47 9.240.00 1.077.53- 11.66 11.008.08 38.24 38.169.19 49.586.0 11.416.81- 23.02 60.50.00 0.03 13.994.T, 990.00 4.73 0.03 16.708.08 0.25 172.216.61 I.. 172.05.0 181.01 0.11 I... 206.463.0 0.23 186.210.74 186.025.00 183.74 0.10 223.251.00 4.51 259,361.37 261,962.50 2.590.13- 0.90 3q.500.00 4.St 259.363.37 261.96;.50 2,590.13- 0.0 313.500.00 11.5 8.901.49 7.806.00 1.095." 14.03 9.414.00 7.K 18.95.01 17.972.00 993.01 S.S4 21.40.00 0.00 0.00 0.00 0.00 0.06 0.00 8.63 27.820..50 5.738.00 2.OSS.SO 8.11 30.094.00 cortin e SENEGAL AID ADMINISTRATIVE. SALARIES -IBR SALARIES -ADMIN BEMGM$ 4 es C01P AOVERTISIM6-PERS. BIT A ACCOUNTING ARO AND TRAVEL COPIED LEASE BANE SERVICE MASON COURIER SERVICE OLES 6 MSCRIPT. TAR PREPARATION FEES INTEREST -SEC. OEP. MIMESIS COMP. CLAIMS LEGAL LICENSES A00 PERMITS NAVA EMENT FEES INSIAANCE GENERAL MEETINGS A MIMS POSTAGE PRINTED COBBNICATIM PIBCN SERVICES LEAD MANN -DATA INP1R REPAIRS A MINT. SPECIAL EMTS SOPPLIES TELEPM NISCELLANEM TOTAL GENERAL 6 AORIN. TOTAL OPERATING EXPENSES EAOIIIBS (I=) MRENT MTN sural VARIANCE 1.814.3 I.M.00 12.03 1.638.60 1.629.00 9.60 619.08 685.00 65.12- 0.00 0.00 0.00 0.00 50.00 50.00- 0.00 0.00 0.00 36.39 50.00 13.61- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 25.00- 96.88 21.00 73.88 0.00 0.00 0.00 79.03 76.00 S.03 0.00 0.00 0.00 0.00 0.00 0.00 75.00 525.00 450.00- 3.217.00 3.296.00 77.00- 0.00 0.00 0.00 60.00 0.00 60.00 17.36 100.00 82.66- 5.65- 50.00 S5.43- 262.06 120.00 162.06 0.00 0.00 0.00 190.76 0.00 190.76 0.00 0.00 0.00 0.00 100.00 100.00- 657.96 665.00 7:06- SO.S2 50.00 0.52 8.188.60 1.660.00 651.60- 61.321.50 67.202.o1 S.1ED:51- 9.729.00 YYIYWY 396.92 YYYYf4d C YYYYt 9.344:90 YAR.II TTO TTD OF M. ACTUAL IIBSRT VAR.= JABBRT IM- 101R1ANCE OF M. DECEMBER 1998 skim--- TOTAL kim- . 0.71 17.601.26 17.961.00 239.74- 1.36 21.165.00 0.66 13.975.17 13.097.00 70.17 0.56 16.757.00 11.63 6.606.51 6.730.00 1.756.51 37.16 5.700.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 1.037.10 600.00 437.10 72.85 600.00 0.00 6.000.00 6.100.00 100.08- 2.66 6.100.00 27.22 • 617.07 500.00 02.93- 16.39 600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.95 0.00 19.95 0.00 0.00 100.00 IS.65 250:00 23G.35- 93.76 300.00 351.01 996.00 1.106.00 IBFJO- 1s.11 1.106.00 0.00 0.00 0.00 0.00 0.00 0.00 6.82 892.72 760.00 152.72 20.66 000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 os.71 75.00 615.00 S40.00- 07.10 615.00 2.36 32.870.07 R.92/.90 57.93- 0.11 39.525.00 0.00 0.00 0.0 0.0 0.00 0.0 0.00 700.31 1.160.00 356.69- 31.11 1.71(0.00 12.66 618.80 900400 601.20- 53.41 1.100.00 110.90 339.73 100.00 660.27- 57.53 900.00 111.31 2.362.36 1.010.0 1.212.36 111.76 1.200.00 0.00 0.00 0.0 0.00 0.00 0.00 0.00 190.76 150.0 60.711 27.17 150.00 0.00 S1.90 100.00 61.10- 61.10 350.00 100.00 866.79 1.0(0.00 173.21- 16.65 1.250.00 1.52 6.599.39 6.650.00 50.61- 1.09 S.S00.00 1.04 336.00 500.00 161.91- 32.38 600.00 S.22 81.160.43 87.SGS.00 595.43 0.60 103.196.00 1.75 670.611.09 669.007.86 18.s96.7S- 2.70 813.298.00 YYY 39.062.10 NiYYYit 7.75.96- YdtYOY 41.506.02 - YYiYitiY 616.00 YY1\ 6.157.00- YfNY Yd I S 1 fA'm rl I ! 6i l /. o. 4r. THE LIST STARTS HERE A Welcome a stranger MSeek out a forgotten IWenb ( Keep a promise Laugh Listen Drighten the heart of a chilb Encourage the sloung s ,fes Express ,Tour grt:csMbe De gentle ' Take pleasure in thi .,.aut4 a"b Wo"ber of the eat' Ji Speak siour Looe Speak it once again........ A Note From Melody. I just love this time of year! I have told so many of my friends and family how the spirit of the season lasts all year through at Plymouth Towne Square. In the past three years since I have. been blessed to work here, I have been deeply touched by all of the caring and genuine sharing of our residents. I have witnessed you caring for your neighbors when they have been ill, grieving with them when they are grieving, and laughing with them when they have had joy. Everyday something wonderful happens here. Thank you for sharing your lives with me. I truly wish each and every one of your a blessed holiday season filled with love, peace and joy. A GIFT LIST ANYONE CAN AFFORD 1. THE GIFT OF LISTENING --- really listen to everyone. 2. THE GIFT OF A NOTE --- simple or creative, with your message. 3. THE GIFT OF AFFECTION --- show what love you have. 4. THE GIFT OF LAUGHTER --something to say "I love to laugh with you". S. THE GIFT OF A GAME --even if you lose, you'll be a winner. 6. THE GIFT OF DOING A FAVOR --- anticipate a request rather than responding to one. 7. THE GIFT OF A CHEERFUL DISPOSITION --- no complaining, no feeling sorry for yourself. A gift for yourself too. S. THE GIFT OF BEING ALONE ---be sensitive to others wishes. 9. THE GIFT OF A CONPLMNT --don't take that special someone for grated. I O.THE GIFT OF A PRAYER --- praying for someone is another way to saying, "you are so special to me that I talk to God about you." AW DECEMBER BIRTHDAYS : o ETHEL SMITH THOMAS SULLIVAN ADEY KELLER MARY GORMEY MARY MILLER RUTH SALLMAN CONSTANCE LIVERMORE EVELYN CEDERGREN BARB ROBERTS FLORENCE BRENNAN SALLY LEINO MOVIES 1 6 8 13 13 15 16 18 23 25 28 Apt. 205 Apt. 128 Apt. 117 Apt. 122 Apt. 131 Apt. 306 Apt. 319 Apt. 23.1 Apt. 229 Apt. 301 Apt. 127 DECEMBER 5TH -"TOMBSTONE" - entertaining Western with Kurt Russel and Val Kilmer. DECEMBER 12TH - "MY BEST FRIEND'S WEDDING" - romantic comedy of a girl who falls in love with her best friend, who is about to marry someone else. Julia Roberts and Dermot Mulroney. DECEMBER 19TH - "CHRISTMAS VACATION" - a comedy about the Griswold family and their Christmas adventures. Chevy Chase, Beverly D'Angelo and Randy Quaid. DECEMBER 26TH - "FANTASIA" - This is an extraordinary blend of magnificent music and classic Disney aj 'Mation. Staring Mickey Mouse. PTS HOLIDAY SERVICE PRO - We are taking monetary donations for the Salvation Army and can goods for PRISM, .• People Responding in Social Ministry). Please bring donations to the office before December 15th. THE PTS HOLIDAY DINNER will be Thursday, December 10th at 6:00 p.m. It will be a caterers Turkey Dinner with entertainment by the North Hennepin Chamber Singers. Door Prizes and fun for all. TICKETS ON SALE IN THE OFFICE UNTIL DECEMBER 3RDI MOST HOLIDAY LIGHT TOUR December 16th around 5:30 or 6:00 p.m. Tickets are still on sale in the office for $12.95. Cut off date to purchase tickets is December 4th OPEN HOUSE GEORGE AND VI HATCHER would like to invite their fellow residents of Towne Square to share coffee, cake and ice cream in the dining room at 2 p.m. January 1, 1999. They were married January 1, 1949JinMpls - 50 BIG YEARS AGO. Dial -a -Ride - 559-5057 Elder Express - 529-1350 Care & Share Group - 541-1761 or 474-5683 Interfaith Outreach - 473-0104 Metro Mobility - 349-7480 Plymouth Dial -A -Ride - 559-5057 no W' I • O •• ' / // S •/ A PERSONAL NOTE: I'd like to take this opportunity to thank PTS residents for their many gestures of thoughtfulness and gracious acceptance of my presence while I've been staying with Mae. In my little.world view, there are few human virtues loftier than compassion and tolerance. I look forward to seeing you again when I visit Mae. David Seppa et ON 6. DECEMBER DATES TO REMEMBER Post on your refrigerator) 1 Qr er._ rIS rra December 1 st - 1:30 p.m. decorating PTS for the Holidays. M December 5th - Violin and Piano Group here to perform at 2:00. December 9th - 1-3:00 p.m. is the PTS Holiday. Open House. This is how it will work ...... and where it will start. 3rd Floor apartments open from 1-1:30 p.m. 2nd Floor apartments open from 1:30-2:00 p.m. 1 st Floor apartments open from 2:00-2:30 p.m. End with cookies and coffee in the Dining Room. Only doors that are open will be the ones who are participating. A list will be posted on each floor. December 10th - 6:00 p.m. is the PTS Holiday Turkey Dinner. Tickets on sale in the office for $5.00. December 14th - 4:15 p.m. Plymouth Creek Elementary 2nd grade Brownie Troop will be here to sing Christmas Carols. December 16th - office closed. Moe's' Light Tour around 5:30. Cut off date is December 4th for tickets. December 17th - Resident Meeting at 1:00 p.m. December 19th - 7:00 p.m. Chamber Teenage (Advanced) Suzuki Violinist. December 22nd - 7:00 p.m. Sing Along will be Christmas Carols. MENEM E-1ZIT! - MN4 NEWS BULLETINS Remember there are PTS Postcards in the office if you would like to send them for the Holidays. An artificial Christmas Tree was donated to PTS, for our Activities Room. Residents are invited to donate one ornament (old or new) for the tree. Please come to the office and we will put your name and the date on it before you hang it. Please do not crush your pop cans! We have someone who does it for us and when they are partially crushed, they cannot be crushed with the can crusher. Also if you could remove the pull tabs from the top, they are collected for the Ronald McDonald House (a wonderful cause). A container is in the Activities Room. All cans and bottles MUST BE RINSED OUT before they are to be recycled. Anyone interested in helping prepare a noon meal for January, February or March, please contact the office. December 16th the office will be closed for our Staff Party. There has been some confusion as to what the GET-TOGETHER is, so we would like to clear it up for you. The Get-together is a PTS resident dinner that usually takes place the second Wednesday of the month. All residents are welcome to this dinner. Tickets are always on sale in the office for $4.00. There will not be a dinner for December and the one for January 13th will be a Chow ;Mein Dinner. When there is a Pot Luck, you are asked to label the dish with the main ingredient, as many people cannot eat certain things. The RN, Foot Care Nurse (Martha Eiftler) will be here every month. If you are in need of her service, call 546-0153. If you are interested in participating on a Funeral Committee, let the office know. This would consist of helping the family serve food if they choose to have a function in our dining room. The PTS kitchen cabinet key is missing. Please check your apartments. If you put out clothes for the Vets, Salvation Army or any other organization, it is your responsibility to make sure they are called and picked up. Men's coffee has been changed to 9:30 a.m. on Tuesdays. tlo, Lester the Smoke betector & COnnie the Carbon Monoxide betector are missing! r BRING LESTER & CONNIE HOME SAFELY!!!! A help to prevent the loss of life and property during the holiday season. FACT: 85% of Minnesota's fires occur in the home. Smoke and carbon monoxide detectors save lives. No family should be without them. That i.why the Plymouth Crime and Fire Prevention Fund and the Plymouth Firefighter's Relief Aswiation have put together a $1,000 Reward for safe return of !.ester or COnnie or a >$2,OW Reward for the return of them both. FACT: Everyone is welcome to join in the search. To be eligible for prize money, individuals must first complete a home fire safety checklist and turn it into the Plymouth Fire Department by December 31". FACT: Weekly clues on the whereabouts of Lester and Connie will be published in the Plymouth SunSallor and at Plymouth's web page, www.ci.plymouth.mn.us. The first persons to figure out Lester and COnnie's hiding place and return them to Fire Chief Rick Kline will earn the reward. At the and of the campaign, the names of all registrants will be entered into a random drawing for prizes. WE NEED YOUR HELPI 1. Distribute fivers in your neighborhood. AoPl;crfibns aVQ;/ab/ i%+ M. eii4i••e- 2. 06 THE FIRE DEPARTMENT AT 909-5198 TO REQUEST MORE INFORMATION OR MATERIALS. 3. Watch the storyline of Lester and COnnie on Northwest Community Television Channel 12 or Plymouth's Channel 37. Register for the contest, have fun, find Lester and COnnia and earn the reward money. GOOD LUCKI Working together, we make a difference. Let's have a fire safe holiday. The Plymouth Fire Department December 1998 Monthly Planner Pnilted by Calendar Onsalw Pills On 71O" 1 Zi S- M T IF TF S t e, . 930 AM NrmCam(DR) 700 AM y y 1000 AM COmOo ) 10.00 AN Ewdu 7:00 PM Coeds (DR) s • to1Ti IODMasomm IO;O AME=Ciw IM MAslGaed(AW IdOPUGAMFS 7AOPMMOVO: n 1• n 1s n s a 130 PwR P7S Halill t90 PM MADNESS 6 7 8 9 10 11 12 900 AM Ct1UCh I000AM E mcbe 9;30 AM Mac Club 700AM Mqa'! Doily 1000 AMCdWM 1000 AM F]me(se 7A0 PM Cw& (DR) saves 700 w ate• MR) IoOM AM a mdse I:MM PM Res— - Cbmt I Oo PM QUIM M PM MOVE. IM PM M Opal to %tra MADS House 6.-00 PM HOILDAY DUMR 13 14 15 16 17 18 19 9.00 AM ChUr& 1000 AM F"Mm 9:30 AM Mem Club MAMMw.%D-: 100 PM Aa Gtttna (Alq 1000 AM F]mem 7A0 PM Sam& Vidir" service US PM Bmwok DR) IOM11* MtHae IAMAM tIBARD:G 1:00 PM Reaidluf IOo PM GAMFS DR) CII ekrs 100 PM St•gf11se (MW 7681IIIc MI& (DR) 7:30 FM Cords after 700 PM111comonlua Hwailibb20 ewers mmft aa No AM Coffee violie d 790PMMm e.Rv%IMnW 21 22 23 24 25 26 900 AM CMeeeb 2MAM Umb-c sk 9:30 AM Man Club 700 AM Mga4 Dwy 3wid Das , 1000 AM Erueise 7:00 PM Cords (DR) Service ATAI JC IOt00 AM mmd7e hrist Day 7,00PMMOVIE ROMANO Pal Along 8 MADNESS 7apareiw DR) 1111fa&IA mm 27 28 29 30 31 r'` `-`' 9.•00 AM CM r& 90e 1000 AM Ew ae 700 PM 9:30 AM Mtm Club 700 AM Mger! Oeuy 10.00 AM F11 edw IOAO AM Ca e(DR) 100 PM Ase Gema (AIU fM ti; ,-t Y " ' S M T W T a 7 e • i' , tti; i 70D P\I llitgo New Vear's Ere s+ rtiy t• 11 n U u 1s 1• o to n x xt a h FoataveNluse t4,;._.s.• st r'e Pnilted by Calendar Onsalw Pills On 71O"