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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 03-17-1994PLYMOUTH HRA STAFF REPORTS MARCH, 1994 AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORPIY MARCH 17, 1994 AT 7:00 P.M. CITY COUNCIL CHA1l BERS 1. Call to Order 2. Introduction of New HRA Commissioner 3. Approval of Febnun 15, 1994 Minutes 4. Public Hearing for FY 1994 CDBG Program a. Expenditure Rate b. Work-out Plan C. Public Service Issue d. Staff Recommendations S. 1994 Budget Amendments 6. Plymouth Housing Alliance Request 7. Senior Housing Project Update S. Information Items a. Gnrntoe Performance Report b. First Time Homebuyer Program C. Section 8 Program d. Newspaper Article on Met Council and Public Housing Issue C. Family Self -Sufficiency Progress Report E Thank -you Letter 9. Meeting Schedule 10. Other Business 11. Adjournment hra0317) AGENDA PLIMOU78 HOUSM AND BBDBVBLOPAOMAVMOR177 MAMCB 17,19MAr7:60 P.M. C17YCOUNCIL CBAMB61P.4 1. Call to Order 2. Introduction of New HRA Commissioner 3. Approval of February 15, 1994 Minutes 4. Public Hearing for FY 1994 CDBG Program a. Brun Rate b. Work-out Plan C. Public Service Issue d. Staff S. 1994 Budget Amendments 6. Plymouth Housing Alliance Request 7. Senior Housing Project Update S. Information Items a. Grantee Performance Report b. First Time Homebuyer Progwm C. Section 8 Program d. Newspaper Article on Met Council and Public Hawing Issue e. Family Self -Sufficiency Progress Report E Thank -you Letter 9. Meeting Schedule 10. Other Business 11. Adjaernmeot Via: U / 7r)6r ,zxj (AjU,{il t hmMI7) MINUTES PLYMOUTH P. OUSING AND REDEVELOPMENT AUTHORITY FEBRUARY 15,19% A meed ig of the Plymouth Hawing and Redevdopmant Authority was called to order by Chairman David Crain on Fa.ruary 15, 1994. PRESENT: Chairman David Crain, Commissioners John Edson, Brian WwW and Marjie McFarland ABSENT: Commissioner Thomas Rugh STAFF PRESENT: Executive Director Anne Hurbuet, Housing Spadalist Mdt Dale. and Housing Secretary Denise Hutt Chairman Crain welconui Commissioner McFarland to the Housing and Redevelopment Autlarity. APPROVAL OF PADRIM MOTION by Commissioner Edson, seconded by Chairman Crain to approve the February 1, 1994 minutes. Vote. 2 Ayes. MOTION carried unanimously. (Commissioners Warhol and McFarland abstained.) NONMATION AND ELFAnMM OF OFFICERS Chairman Crain questioned if this item should be deferred to the March meeting, as Commissioner Rugh was not able to attend this mating. Commissioner Edson said he thought it beat not to delay the election of officers. Commissioner McFarland suggested since two Commissioners aro new this year, Perhaps, the offices should be held by the other three Commissioners. MOTION by Commissioner Edson, seconded by Commissioner Warhol nominating David Crain as Chairman; John Edson as Vio v Chairman; and, Brian Warhol as Secretery/fressurw. Housing and Redwelopmmt Audwdly Fanoy 1s.1994 Hugs 010 Vote. 4 Ayes. MOTION carried unaoimoualy. UMOR HOUSING PROMWr ISIHI= Housing Specialist Dale suggested staff discontinue taking natnea for the unior housing inteivat fist as of Febmary 18, 1994. Chairman Crain commented if the person does not On in Plymouth or have any relatives living in Plymouth it may be acceptable. Commissioner McFarland asked about the process and formation of the interest liar. Housing Specialist Dale explained the idea of the interest list originated in June, 1992.. An article was published in the City Newsletter about the senior housing project and persons calling were added to the interest list. The interest list only assures than of receiving the Senior Housing News, published penodwelly, and receiving an application for the project. Chairman Crain stated the building should be filled with those persons on the interest Gat. Currently, there are over 465 names on that list. Chairman Crain asked how mneny people lived in Plymouth that responded to the survey. Housing Specialist Dale responded that 7095 or 197 were Plymouth residents. Commissioner Edson voiced concern about closing the interest fist. He stated a Plynnouth resident should be able to apply at any limo. Chairman Crain concurred with Commissioner Edson's concern. Commissioner Edson eontnantted the deadline for requesting applications should be Director Hurlburt stated the published deadline should be April 1. Any person who calls before Aprl11 should be placed on the interest fist and am an application. Commissioner Edson asked when the manager is hired, who will take the calla for spoked s. Do t . Fiaata of Walker Managerne t replied the manager would take the names. Director Huriburt stated a cut-off date should be published for accepting applicedona. Chain nan Crain was concerned about creating Use hopes to persona by continuing to take applications. How ft ad Redevelopment Aat wft Fare" is. 1994 emelt Director Hurlburt asked who the normal turnover rate is for a swices building. Ma. Flasta responded the normal turnover rate is one to three persona per year, depending on the average age of residents in the building. Director Hudburt anggested MrI I as the cut-off data for acceptance of apQlications. Requests fec applications could still be made between %pril 1 and May 1, 1994. Agar April 1. 1994 city staff would no longer take games for the interest Be. Chairman Crain was pleased an office was available in the Public Safety Building for Walkees use. Chmm Crain stated he was disappointed the stairs were eliminated from the plana. He asked why this happened. Housing Specialist Dale explained the central stair was eliminated because of the fire sakty constraints. The sketch prepared by lay Nelson of BRW Mom Architects depicts an interior dune over the seexmd story staircase to replace the staircase to the third floor that was eliminated. Commissioner McFarland asked why the central stair to the third floor was included in the plana by the architects if it was not allowed by the fire code. Director Hu rlburt replied each City interprets codes differently. Steff was to the State for an interpretation and the State concurred with staff that the open central stair to the third floor conh9icts with fire codes. SEMOR HOUSING PET POLICY AND SECURITY DEPOSIT POLICY Chairman Crain asked if the interest rate on the security deposit is defined. Ms. Flaete responded it is mandatory to place the security deposit in an interest bearing account. The interest rate is published by HUD for Was] projects. Chairman Crain noted a typing error in the Security Deposit Policy — paragraph two. I mst sentence, the word "o1" should be "or". Commissioner Edson questioned the reasons for a pet lease. Ms. lFlaata explained a separate lease is customary for pets. This explains the pet criteria and is signed by the tenant. Commissioner Edson asked if the mangoes position has been filled. Hmft and Ra dapaeat Aolh ft Fdma" 15, 1994 ftp#12 Director Huriburt stated the management agreement is still with the City Attorney. She will check on its status. Commissioner Edson suggested the lousing authority authorize the Chaim an and Director to authorize execution of the management agreement, if appropriate. MOTION by Comnnissioner Edson, seconded by Commissioner McFarland authorizing the Chairman and Executive Dbator to acecute the management agreement. Roll Call Vote. 4 Ayes. MOTION carried unanimously. Commissioner McFarland quesdot~d page 7 of the Admission and Occupancy Policies, paragraph three. She stated "Vey Low Income Limits but below the Low Income limiter will be required..." did not make seese. It should read as "Low Intone limits will be required... R. MOTION by Chairman Crain, seconded by Commissioner Edson approving the Admissions and Occupancy Policies to include a Pet Policy and Security Deposit Policy for use at Plymouth Towne Square. Ron Can Vote. 4 Ayes. MOTION carried unanimously. Chairman Crain asked staff to forward a copy of Roger Olser's December 21, 1993 letter to him. Director Hurlburt invited Commissioners to attend the Fair Housing Workshop to be held on March 22 at Plymouth City Hall. This workshop will help meet HUD requirements for the City's Comprehensive Housing Affordability Strategy. Chairman Crain asked for staff to obtain additional information on several projects administered by nearby communities for use of their Community Development Block Grant fiords. Those programs include Senior Transportation, Youth Diversion Program and WECAN/OPERATIONS. Chairman Crain asked if the Plymouth Rehabilitation Grent/Loan Program include funds for handicap accessibility. Housing Specialist bele responded the funds can be used to make a dwelling handicapped accessible, but the City has not received any requests. He suggested an article be placed in the Plymouth News promoting the handicap component of the Housing Rehabilitation GrantA oar Program more actively. Housing end Redwdop=M1 Aeftft is. 19% Pa eon Commissioner Edson wondered if funds could be offered to racial hei ities that currently have Section 8 clients to make their bulking more handicapped accemVe. Chsirman Crain asked if all public buildings in Plymouth mat the American Disabilities Act requirements. Commissioner Edson informed Commoners the City previously hired a consultant to check the faalities. The parka meet the requirements, but there are public buildings that do not. Commissioner McFwl and asked what authority the Commission has over private buildings. She also asked if day care assistance could be provided at Harbor Law Chairman Crain replied all the HmsWg Authority can do is to have the frauds available for apartment buildings if they choose to rehabilitate units. Housing Specialist Dale explained that day cane assistance is provided for qualified residents of Plymouth through Greater Minneapolis Day Care Association at a child care May of their choice. Housing Specialist Dale informed Commdssioners that the Conummity Development Block Grant funds allocated for South Shore Park have been approved for use. Commissioner McFarland asked who owns Plymouth Towne Square. Director Hurlbut replied Plymouth Towne Square is owned by Housing Authority. The Housing Authority owns the land and sold bonds, which the City bought.. There is no federal money inwhrod. Commissioner McFarland asked what the Summary Statistics Report represents. Chairman Crain responded it is the current statistics for our Section 8 Rental Assistance Progmmm. Chairm Crain directed staff to send information to the new Commmoners on Housing Authority programs. Director Hurlburt stated the year-end status reports for each program will be amt to the new Co nmissioners. Commissioner Edson directed staff to research the proposal of the Section 8 merged waiting Gat. lloolm mod Redevdopmmt Awh ft Fdnmry 13.1994 Pop Al4 It was decided the nod Honing and Radevdopment Authority meeting will be lbusday. blanch 17. MZEMG ADJOURNED AT 8:00 P.M. DATE: March 14, 1994 for Housing and Redevelopment Authority Meeting of March 17, 1994 TO: Acme Hurlburt, Executive DirectorQ, FROM: Milt Dale, Housing Specialist W p SUBJECT: PUBLIC HEARING FOR FY 1994 COMMUMTY DEVELOPMENT BLACK GRANT (CDBG)PROGRAM A. BXPENDITURE RATE Over the last several months, the Department of Housing and Urban Development (HUD) has expressed some strong concerns that the City is not spending down its CDBG allocations in a timely fashion. They first raised this issue in a December 7, 1993 letter to the City Manager. A December 13,1993 response from the City attempted to address this concern; however, a attend letter from HUD on March 1, 1994 referenced the meed for the City to take appropriate steps to increase its speeding rate and that the City would need to prepare a •work out' plan detailing how this would be accomplished. As noted in the City's December 13, 1993 response, I believe we aro making progress in our spending rate. However, our FY 1994 funding allocation of $297,000 added to our current Use of credit shows we have over $800,000 of available CDBG funds as of this date. A basic rule for CDBG allocation spending is that a City should have no more than I% times its total allocation unoVended for any significant time. B. WORKOUT PLAN The work out plan I have developed has been informally reviewed by John Swanson, our HUD Community Program Development Representative. He suggested some minor revisions. Basically, the plain details out, by activity, the steps the City will take to moat expenditure benchmarks and those staff members responsible for seeing the steps are taken. It includes a monthly draw -down schedule for each program activity. It is my recommendation the HRA adds a new program activity from the City's Park and Recreation Department. This department a in the proem of considering adding accessibility improvements to a number of parks as a result of a study done by Jules Quame=Peterson, Inc., an accessibility specialist. Most Plymouth parks/playrolds are in need of some redesign and new construction to comply with the Americans with Disabilities Act (ADA), with Plymouth Creek Park scheduled for some major accessibility improvements this summer. A copy of our plan is enclosed. I believe it to be a sound plan and an achievable one. I base my opinion on the following: 1. The new program activities, while somewhat slow in getting started, have already begun to draw down foods. The Community Home Program has only $3,000 of its total allocation remaining. The Hennepin Technical College (IIM activity, referenced earlier, should be requesting reimbursement for costa anticipated to be incurred this summer. The Park and Recreation Department Director has assured me they will expend all their allocation promptly. 2. The First Time Homebuyers Program is expected to see a number of more affordable homes come on the market this summer, as homeowners looking to move into Plymouth Towne Square begin to put their homes on the market, although closings on some of these louses will likely be after the November 1 deadline. 3. Established program activities like the Housing Rehabilitation Gmnt/Loan Program and the chill care assistance program should continue their spending at the same pace as previous years. 4. The establishment of a new program activity order the Parks and Recreation Department will expend considerable funds this summer as cited earlier. The addition of this activity will be a key to meeting our proposed expenditure goals. C. PUBLIC SERVICE ISSUE Leat month I was informed by John Swanson, our Department of Housing and Urban Developmeot (HUD) Community Program Development Representative, that after further review, out of our FY 1994 program activities, i.e., the Hennepin Technical College (iiM activity, would need to be considered a public service program activity. This determination meant that the HRA would be required to hold another public bearing to reconsider how to reallocate our FY 1994 funding and still be within the HUD 15% public service cap requirement. (Ser 02/17/94 letter from HUD.) In my discussions with HTC personnel, we agreed it would also be appropriate to meet with John Swanson b discuss the public sense issue more fully. This meetiog was held at the Minneapolis HUD office on March 3. Ellen Leger, Supervisor of Customiz@4 Training and Jim Jordan, Business Counselor for HTC, Larry Blackstad with Henmepin County's Department of Training and Employment and I met with John Swanson at the HUD office. One conclusion was that while the coat of leasing a building for the proposed HTC computer training lab would be considered a public service activity, the cost of doing "bricks and mortar" work, i.e., physical improvements to a building, would be eligible and w subject to the public service cap. Mr. Jordan was confident that there would be no problem to expend fully the allocated $61,000 for physical improvements. He indicated the building HTC is investigating most choly would require die computer lab be located on the second floor, neoeasitatiog the seed for significant modifications to permit this space to be accessiblo to the physically handicapped. Mr. Swanson requested that the City send HUD a utter relating how HTC would be utilizing funding for physical improvements and that HTC and/or the City would mat the following CDBG requirements: 1. written documentation that the HTC computer training lab facility is serving a minimum of 3196 low/moderate law= persons; 2. The completion of an environmental assessment worksheet for the site selected; and 3. Compliance with Davis -Bacon wage requirement for wodwn employed at the site aonswc tio8 the needed physical improvements; On the basis of the results of that mating, I recommend the HRA maintains its FY 1994 CDBG allocation for this activity. D. STAFF Based on the issues discussed earlier and the urgent need to expend funds in a timely manner, I am recommending the HRA reduce a portion of the FY 1994 allocadons in the First Time Homebuyer Program and in the Housing Rehabilitation Grant/Loam Progesm and transfer those foods to a proposed Park and Recreation Accessibility Improvements Activity. I foresee the need for 550,000 at this time. It is my recommendation that $20,000 be traoaferred from due First Tmie Homebuyer Program, and $30,000 from the Housing Rehabilitation Grant/Loan Program. This will still give considerable fundng to both program activities duuugh the end of 1995 with the option always available to bold future public bearing(s) to reallocate funds again. (See CDBG Funding Balances/Ailocations/Spending for Period 1/1/94 - 11/1/94.) AUK11MM11K 1. HRA Resolution 94 - 04 2. December 7, IM low from Roger C. Olson of HUD 3. Decemba-13, 1993 letter from Dwight Johmson, City Manager 4. March 1, 1994 letter from Roger C. Olsen of HUD S. City of Plymouth 1994 Work Out Plan for CDBG Funds 6. HRA Resolution 94-01 7. February 17, 1994 letter from Shaun Huckleby of HUD 8. CDBG Funding Balances/Allocations/Spending, 1/1/94 - 11/1194 MIM) HRA RESOLUTION 94-04 RECOIVIIIEDING RE -ALLOCATION OF FISCAL YEAR 1994 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the city of Plymouth for Fiscal Year 1994 has been informed by the Department of Housing and Urban Development (HUD) that 9 expend its Community Development Block Ono funds in amore timely fashion; and, WHEREAS, on March 17, 1994, the Plymouth Hmft and Redevelopment Authority held a regular meeting to discuss ways to expend funds more promptly and in accordance with federal guidelines; NOW, 7H RBFORE, BE 1T HEREBY RESOLVED BY THE HOUSING AND REDBVEiAFME TP AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that the Housing Authority recommends the Plymouth City Council reallocate the Fiscal Year 1994 Community Development Block Grant funds as follows: 1. Rehabilitation of Private Dwellings a. Administration of Activity 3,000 b. Grants/loans to homeowners S42. Subtotal 45,000 2. Child Can Assistance A. Administration of Activity S 1,000 b. Chid Cale Assistance 329, Subtotal 30,000 3. Scattered Site Homeownership a. Administration of Activity S 3,000 b. Grantilloan to First Time Homebuyers S62 - 62 - SubtotalSubtotal S 65,000 4. Plymouth park A Recreation a. Administration of Activity son b. Capes Fundieg 4,500 C. One -n -one Assistance S 5.000 Subtotal 10,000 S. Community Action Suburban Hennepin (CASK a. Administration of Activity Soo b. Public Service S 9.500 Subtotal S10,000 DRAFT 6. Hmmepin Tecboical College (M a. Administration of Activity s 1,000 b. Capital Funding 161.E Subtotal $ 62,000 7. Administration of OvmH CDBG Program $ 25,000 g, f r(C R R vn konAaf,17 pty Im t*kA 50,001) Totel $297,000 Adopted by the Housing and Rcdevelopment Authority on Mamb 17, 1994. w/m:cdbgo201) a r) Dooember 13, 1993 CITY G. PIYMOUTR Thomas Feeney, Manager U.S. Dept. of Housing & urban Development 220 South Second street Minneapolis, MN 55401-2195 SUB1BM FLYMOUTH's OF CDBG FUNDS Dear Mr. Feeney: Thank yw for your letter of December 7, 1993 on the subject of more timely expenditure of our CDBG funds. We believe this to be a temporary situation due in part to the return of 237,000 of CDBG money upon sale of the site designated for senior citizen housing in 1902. Our goal is to move promptly to remedy this situation. Fust, we will soon be requesting reimbursement for $140,000 for pads improvements at South Share Pads. Ibis request, which has been pending for over a year, has been delayed by the need for specific 1990 Cousin; data not available until recently. Also, the ueforeseen resignation of our previous Community Development Director, a quirimg the need to shift responsibilities to other personnel during the interim until a new director was hired, has contributed to the delay in submitting HUD required documentation for this project. Second, we have recently reallocated $38,200 from our 1993 First Time Homebuyer Program to The Community Home Program. These funds will be expended promptly (within three months) and, along with the South Slane Park project, would reduce our line of credit from 557,926 to $379,726 or 1.4 years of grant funds. Finally, we believe our expenditure rate will continue strong in 1994 based on our 133 percent expenditure rate for the last 12 months, the recant addition of stsff, and a growing demand for the aavic es planned for 1994. Should you have any questions, please contact Anne Hudburt, Community Development Director (550-5059), or Milt Dale, Housing Specialist (550-5036). Sincerely, 4) e 40 Dwight Johnson, City Manager We Listen 'We "Ve % We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550.5000 ILf. Ogall aat of Ila dy aM W aa OwaN/N1 W WVdip . Pad alAW ROOM YI =ftWdIftft6WAh WNMpO- IM- I- ff101-l1a3 , ^ K`e DEC 7 Dwight D. Johnson, City Manager Plymouth City Ball 3400 Plymouth Boulevard llymouth, Minnesota 55447 Dear Mr. Johnson= SUBJECTS Timely Expenditure of CDEG Funds This letter will discuss the issue of timely expenditure ofCommunityDevelopmentBlockGrant (CDBG) Funds. Each year BUDreviewstheperformanceofentitlementrecipientstodeterminewhethereachiscarryingoutitsCDwassistedactivitiesinatimelymanner. Congress and BUD believe that it is very importantthatCDBGfundsareexpendedinatimelymanner. We have completedthisreviewfortheCityofPlymouthandhavefoundthattheCityhasnotmadeadequateprogressincarryingoutitsprogram. Let us explain our methodology, which is elaborated at24C.P.R. 570.902 (a) (1). The review is to be completed 60 daysPriortotheendoftherecipient's program year. Plymouth's CDSGProgramYearwillbeginonJanuary1, 1994. Thus, it isappropriateforustohavecompletedourreviewatthistime. BUDwillconsideranentitlementrecipienttobecarryingoutitsprograminatimelymannerifitmeetetwocriteria. The first criteria requires that, i) The amount of entitlement grant funds availabletotherecipientundergrantagreementsbutundisbursedItheU.S. Treasury is less than 1.5 times theeLtitlementgrantforitscurrentprogramyear; ... Plymouth has not met this criteria. According to our calculations, Plymouth does not meet this criteria. As of November 1, 1993, there were $557,926.06 in the City's Line of Credit. Thistranslatesinto2.05 years of grant funds. The second criteria requires thats 2) The amount of grant funds disbursed by the U.S. Treasury to the recipient during the previous twelvemonthperiodisequaltoorgreaterthanone-half of theentitlementgrantamountforitscurrentyear. Plymouth has met this criteria. During this twelve month period361,054.09 has been drawn from its Line of Credit. Thistranslatesto1330ofthemostrecentgrant. 2 us With any inAt this formationon asking the cathat u sesesioi Of slow provide including, an extenuating circumstances. Finally you ma supplyanyinformationthatmightchallengethevalidityofourfinancialdata. We are aware that during 1993 the City received over $360,000fromHennepinCountyaspartofitsformerparticipationinUrbanHennepinCountyprogram. However, this receipt was eted ashouldhavebeenplannedfor. xpecnd Unless the City is able to provide evidence that the slowProgressresultsfromfactorsbeyonditscontrol, such as alawsuit, or that the ,roblem is temporary and is 'likely to beresolvedwithinthenextyear, our office must make a finding ofnoncompliancebaseduponthefailuretomeettheperformancecriteriain24C.F.R. 570.902 (a) (1). If that happens then wewillasktheCitytodevelopandsubmitawork-out plan. The planshouldattempttoensurethattheCityisabletomeetthePerformancestandardsbyNovember1, 1994. We certainly are available to work with your staff on effortsthatmayneedtobetakentoremedythisdeficiency. We lookforwardtoworkingwiththeCitytoresolvethismatterinthenearfuture. If you have any kjuestions on this matter,please contactJohnSwansonat370-3022. act lilt Dale, Housing Specialist Very sincerely yours, Y'e. Q'W" Thomas T. Feeney Manager`_ AN 02 NO IIAR ! 1 199 Dwight D. Johnson, City Manager Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MH 55447 SVBJHCWs Timely Expenditure of Community Development Block Grant CDBG) Funds Plymouth, Minnesota B -94 -MC -27-0009 As you are aware, we will imminently be awarding Plymouth its 1994 CDBG Award. Therefore, we believe it is an appropriate time to revisit with the City the issue about expending CDBG funds in a timely manner. On December 7, 1993 we wrote you regarding this same Lanus. The letter discussed the CDBG requirements for the timely expenditure of funds, and it noted our concern that Plymouth had not met one of the benchmark measures of this. Later you responded to our concern. You explained what you believed were the extenuating circumstances and you related those steps that the City was implementing to ensure that the appropriate benchmark measures would be met in 1994. Approximately four montbs ago, on November 1, 1993, we calculated the benchmark measures of progress. Since that time the City has drawn $ 51,987.55 CDBG Line of Credit. Assuming that the 1994 funds were .placed in Plymouth's LOC tomorrow, then the City's balance in its LOC would be $802,939.08. As stated in the previous letter, the City will need to have no more than $ 445,500 (1.5 years of grant funds) in its LOC by November 1, 1994. Thus, Plymouth will need to draw $ 357,439.08 from. its IAC within approximately eight months. We are aware that the city will shortly be drawing $ 140,000 for the South Shore Park project. That will still leave 8 217,439.08 that must be drawn by November 1, 1994. We. are not confident that this rate of expenditure is achievable without the city taking some specific additional steps. Therefore, we must find that Plymouth is in non compliance with the performance criteria of 24 C.F.R. 570.902 (a)(1). To resolve this issue, we ask that the City develop and submit to us by March 15, a work out plan. This plan would describe those steps which the city believes will ensure that the expenditure benchmarks wlil be met, and identifies which individual(a) are responsible for those steps to be taken. The plan should also include a monthly drawdown schedule, against which we can measure the City's progress. To he most useful, this plan would include schedules for each on-going CDBG activity. There are a few items that we suggest you consider when thisscheduleisdeveloped. First, our recent February 17, 1994, letter to you suggests that the city will need to rebudget one or more ofitsprojected1994publicserviceactivities. A delay in thisrebudgetingandimplementationofactivitieswillmakeitmore difficult to achieve the benchmarks. Secondly, we suggest that the city examine the number of staff currently assigned to administertheCDBGprogram. From our perspective and experience, the number is insufficient given the size and the complexity of the program. Finally, your schedule may inKUnde a request for technical assistance in specific areas. We would work very hard to provide any training or technical assistance that you may request. of course, how you implement the program is ultimately your decision. However, we thought we would offer these suggestions for your consideration. A failure .to meet the benchmark requirements by November 1, 1994, may result in a contract condition on the 1995 CDBG award. This condition would likely require the timely expenditure of fundsduringthe1995programyear. If the requirements of such a condition were not met, the CDBG funds in the LOC would be reducedbytheamountoffundstbAtwereinexcessofthebenchmarks. We are hopeful that the City will be able to take steps this year to avoid such a contract condition. If you have any questions on this matter, please contact JohnSwansonat370-3022. ve-/ f erely ours, Thomas T. Feeney nager ccs Milt Dale, Housing Specialist CITY OF PLYMOUTH 1994 WORK OUT PLAN FOR TIMELY OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FORWiag air steps the City will be taking to Ply cqwnd CMG funds during the period between Manch 13 - November 1, 1994 by program activity: SOUTH SHORE PARK Primary Stdf: Milt Dale, Housing Specialist Iarry Jacobson, Assistant Finance Director Erik Blank, Park dt Recreation Director Current Statue: All work has been done and HUD approvals given. Work remaining is to complete a drawdown on funding held by HUD and determine all documentation is in order. Monthly Drawdown Schedule: Much/April $140,000 Total $140,000 FIRST TIME HOME BUYER PROQRAM Primary Staff. Milt Dale, Housing Specialist Denise Hutt, Housing Secretary Helen IaFave, Communication Coordinator Steps to be taken: 1. Publicize program in all available local media. 2. Comm all Plymouth nal estate office managers. 3. Contact all latger Plymouth based employers. 4. Encourage Plymouth homeowners selling their homes prior to moving into Plymouth Towne Square to consider selling their residences to a program client. Monthly Drawdown Schedule: MircldApril $43,000 May/June 30,000 July/August 30,00D Seplember/October 30.000 Total $133,000 Page 1 Primary Stag: Milt Dale, housing Specialist (This is a sub -recipient client.) Current Status: Property has ban purchased and other cents paid and reimbursed by the City. HUD has not yet been warranted. Monthly Drawdown Schedule: IWIWWAptil 534,930 May/June 3,250 Total $38,200 Primary Staff: Milt Dale, Housing Specialist (This is a sub -recipient client.) Current Status: HTC staff is in process of securing a suitable facility for a computer training comer. They anticipate the mod to.provide accessibility improvements and other structural changes this summer and early fall. Monthly Drawdown Schedule: March/April 2,000 May/June 3,000 July/Auger 20,000 Sept./Oct.' 37:000 Total $62,000 Primary Staff: MiltDale, Housing Specialist Kurt Hoffman, CIN'L Jwst Anticipated Funding Needed: Based on expenditure rate of last three years, we foresee the demand for approximately530,000 in the upcoming six months. Monthly Drawdown Schedule: March/April May/Juno July/August Sept./Oct. 3,000 8,000 9,000 10,000 Total $30,000 Page 2 Prin ury Staff: Milt Dale, Housing Specialist Oft Greater Minneapolis Day Can Association is the sub-recipiern client.) Anticipated Funding Needed: Based on expenditure rate of Inst several yon, we foresee the demeod for approximately $12,000 in the upcoming six months. Monthly Drawdown Schedule: March/April May/June July/August Sept./Oct. I , %J IVV.,YILJ0Y00l)-EDUr47ZrN Primary Staff. bfik Dale, Housing speciaiist 3,000 2,500 2,500 4.000 Total $12,000' Status: On March* 10, 1994 the City received a funding request with documentation from the City of Brooklyn Park to pay off Plymouths contribution of $7,500 for oonstruaron/remodeling of a head Start facility in their community. Those funds over the $7,500 will go towards general CDBG administration. Monthly Drawdown Schedule: March/April $7,500 May/June 1.864 TOW $9,364 PLYMOUTH PARK & RECREATION (INITIAL REGUESTI Printery Staff: Milt Dale, Housing Specialist Erik Blank, Park & Recreation Director Mary Bisek, Superintendent of Recreation Current Status: Park and Recreation is in process of obtaining proposals on coat of handicap accessibility surfacing for beach use. One-on-one assistance to handicapped park users will be in this summer. Monthly Drawdown Schedule: Nkmh/April May/June July/August Sept./Oct. 2,000 3,000 4,000 1,000 Total $10,000 Page 3 Primary Staff: Milt Dale, Housing Specialist (Phis is a sub -recipient client.) Current Status: Last month I met with CASH staff to outline CDBG requirements and view their operations. I anticipate expendidues of 81 1003150% of their approved beading byOctober. Monthly Drawdown Schedule: March/April 500 May/June 1,000 July/Auger 1,500 Sept./Oct. 2.000 Total $5,000 Primary Staff: Milt Dab, Housing Specialist Erik Blank, Park dt Recreation Director Mark Peterson, Superintendent of Parka Current Statue/Mtidpated Need: Park and Recreation is allmupdog to refurbish a number of parka and play areas to make them ADA "friendly'. This involves replacing sand areas by play structure with a surface amenable to wheelchair participants. Monthly Drawdown Schedule: March/April May/June July/August Sept./Oct. 10,000 20,000 20.000 Total $50,000 Page 4 i -i l 1.• • ; •1 Anne Hudburt, Director of Community Development Milt Dah;, Housing Specialist Denise Hutt, Housing Secretary Kurt Hefiman, ClertPrypist may has a HLMHWroved Wired Cost Rate Proposal and utilizes other staff as needed.) Antleipabd Funding Needed: Based on expenditure rates, we f0reree the use of 820,000 in staff time by the end ofOctober. Monthly Drawdown &hedule: Mawh/April 3,000 May/June 5,000 July/August 5,000 Sept./Oct. 5.000 Total $20,000 1. South shore Pads 2. Fins Time Homebuyer Program 3. The Community Home Program 4. Hammon Technical College S. Home improvement Graut/Loan Program 6. Child Can Assiatanoe 7. Early Childhood Education B. Plymouth Park dt Recreation (initial Request) 9. Community Action Suburban Hennspm 10: Plymouth Park & Recreation (New Prognm) 11. Administration of Programs Total Anticipated Bxpe"tures Draw down needed by November 1 (as per HUD letter) woken) 140,000 133,000 38,200 62,000 30,000 12,000 9,364 10,000 5,000 50,000 20.000 309,564 357,439 HRA RESOLUTION 94-01 DING - ALLOCATION OF FISCAL YEAR 1994 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Plyam a for Placate t Year 1994 will be in receipt of $25,000 of additional funding or a total of $297,000 of Community Davdop ow Block Groot funds to utilise is sucb a way as to assist low and moderate low= lis: S4 WHEREAS, on Fdnu q 1, 1994, the Plymouth Housing and Bedevdopmeot Auft ty belt a regular mash to discuss use of these additional funds in accordance with faders]. guidelines; NOW, - TH>RIWORE, BE 1T iIEIMBY RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE C11Y OF PLYMOUTH, MINNESOTA, that the Housing Authority recommends the Plymouth City Council allocate the Fiscal Year 1994 Community Development Block Grant funds as follows: I. Rehabilitation of Private Dwellings a. Administration of Activity 7,000 b. Grams/loans to homeowners S69.000 Subtotal S 75,000 2. Child Can Assistance a. Administration of Activity 1,000 b. - Child Can Assistance Subtotal S 30,000 3. Scautered Site Homeownership a. Administration of Activity 5,000 b. Grantalloan to First Time Homebuyers Sao Subtotal 85,000 4. Plymouth Park & Recreation a. Administration of Activity 500 b. Capital Funding S 4,500 C. Onemon-one Assistance S 5.000 Subtotal 10,000 S. Community Action Suburban Hennepin (CASH) a. Administration of Activity 500 b. Public Service S 9.500 Subtotal 10,000 6. Ha mgft Teodoical Collie Mm e. AdmWW&don of Acdvity S 1,000 b. Capital Funding 161 subtoW $ 62,000 7. Admidistaadon of Ovmff CDBG PhW= S 25,000 TO $297,000 Adopmd by the HMWM Mad 20&vebopmot Audioftiy of Fdmagr 1, 1994, sdm:cdbg0201) 0 2210 FEB 17 1994 Dwight D. Johnson, City Manager Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MB 55447 SOBJHCTs 1994 Community Development Block Grant Award Plymouth, Minnesota B -94 -MC -27-0009 As you are aware, we will soon be able to approved F'mouth's Community Development Block Grant (CDBG) Final Stscement. Therefore, we believe it is incumbent upon us to advise you that we believe there are activity costs in the Final Statement that are not eligible for CDBG funding. The City's application proposes a number of Public Service activitiess Child Care Assistance $ 30,000' Plymouth Park and Recreation 5,250 Community Action Suburban Hennepin 10,000 Hennepin Technical College 62.000 107,250 to Ov final statement listed only 8 25,000 for this activity. However, the linsl statement budgeted only a total of $ 272,000 (the estimated grant award) and not 8 297,000, which is the actual grant award amount. We hale been advised that the City proposes to use 8 5,000 of the additional 8 25,000 in grant funds for this activity.) The Housing and Community Development Act of 1974, and its implementing regulations include public services as an eligible CDBG activity (g 570.201(e)). However, the program limits the percentage of one's program funds that can be obligated for public service activities. Subparagraph (1) rendes 1) The amount of CDBG funds used for public services shall not exceed 15 percent of each grant, except that for entitlement grants made under subpart D of this part, the amount shall not exceed 15 percent of the grant plus 15 percent of program income, as defined in 8 570.500(x). For entitlement grants under subpart D of this part, compliance is based on limiting the amount of CDBG funds obligated for public service activities in each program year to an amount no greater than 15 percent of the entitlement grant made for that program year plus 15 percent of the program income received during the grantee's immediately preceding program year. As stated above, the 1994 Plymouth grant is $ 297,000. We have been advised by your staff that the Plymouth CDHG program received $ 19,860 in program income during 1993. Thus, $ 47,529 is the maximum amount of WHO funds that can be obligated for public service activities in 1994. This is substantially less than the 107,000 that has been budgeted for public service activities. We acknowledge that you staff believes that the Hennepin Technical College activity should not be classified as a public service activity. However, we have reviewed the activity andbelievethatitmustbesoclassified. We advise the City to rebudget its activities so as to avoid noncompliance with the public service eligibility regulations of5570.201(e). We are aware that the City is in the process of budgeting for the additional $ 25,000 in CDHG funds. We suggest that the City consider rebudgeting some of the public service funds at the same time. If you have any questions or desire assistance in connection with this letter or other items related to the CDSG program, please contact John Swanson of this office at 370-3022. Very sincerely ,/ Yours, Thomas T. Feeney Manager cc: lilt Dale, Housing Specialist CITY OF PLYMOUTH FUNDING CONSIDERATIONS CUMMKINITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDING BALANCEWALLOCATIONS/SPENDING FOR PERIOD JAN. I - NOV. 1,1994 AS OF 3/14/94 FY 199+ salt Pr 11med A40" BdwW Aadkbaled Spmdas Aetlelpalod Aandb BNaeae F=ft FoaftAwmedm Mar 20*ndm as per Bdh m as etJm.1 AOomd= or Addhhm m Addam WG*M Pae Nerraehv 1 saps shm Park 140.00D SO 50 140.000 140.000 50 IWO 21me m 1 173.214 585.000 MUM 238.214 133.000 105.214 c ®ams 38.200 so 50 538.200 Um 30 Bm q* Tedd d Cdlgp SO 562.000 50 562.000 562,000 50 Game Improremead 390.783 75.000 590.000) 125.783 530.000 596.783 Chad Care Amboses 10.219 530.000 SO 540.219 512.000 528.219 Herb Chodhood Siomlim 59.364 30 50 59.364. 9.364 50 PSrk ! e wndim 50 510.000 50 510.000 10.000 50 Co®uollt AeOas 50 10.000 50 10.000 mom 35.000 Smiar $Wd= PambO 20000 30 50 520.000 50 520.ODD AdmbdsUodm 533.717 Mom 50 538.717 520000 M717 ADA Ae =Wft Improremma OEM 50 50 550.000 530.000 530.000 SO 5• MEMO CITY OF PLYMOUTH 34M PLYMOUTH BOULEVARD, PLYMOUTH, MN SSW DATE: Match 14, 1994 TO: HRA Board FROM: Anne Huriburt, Executive Director SUBJECT: proposed Amendments to 1994 Budget Fuad 234, HRA Levy (Senor Housing) On Match 1, the City of Plymouth received a letter from the Department of Housing and Urban Development (HUD) indicating that the City was out of compliance with the program performance criteria for the Community Development Block Orant (CDBO) program. In a separate memorandum, you will receive some nmume dations for reallocating the 1994 CDBO funds to help implement the 'work-out' plan that HUD has feauested. In their leder, HUD indicates that they believe that one of the reasons that Plymouth is out of compliance U the lack of sufficient staff to administer the program. I agree with this assessment, and in this men oranfirm I will outline my recommendations for some actions to deal with this problem. These actions require amens to the 1944 budget for Fund 234, which must be reviewed by the HRA and approved by the City Council. NM FOR ADDITIONAL STAFFING Shoe I joined the City staff six months ago, I have observed that we are attampting to operate a fairly huge number of activities with a very small staff The Section S program requires the majority of the time of the Housing Secretary (Denise Hutt) and the Clerld ypist (Kurt Hoffman). The Housing Specialist (Milt Dale) takes most of the responsibility for CDBO, Senor Housing and preparing agenda reports for the HRA board meetings. Some of our projects, particularly the ung rehab program, an very time intensive. Milt receives support from Denise and Kurt. Staff time for CDBG activities is not a sew problem. Partly because the city received a large balance of funds when it took over the program from Hesmpm County several years ago, there have been significant budget carryovers every year. It appears that a problem has been building for several years and has became acute over the last year for a number of masons. A major factor is the Senior Housing Project. Getting this project underway has required a hit of staff time, including time to work out the admission and occupancy policies, communicating with interested seniors, and soon, the applications process. There will be a substantial time commitment of staff to monitor the project, bared on our recent discussions with Walker about the management agreement. Another factor has been stafflug in the rest of the Community Development Department. Because the City also has a very small planning staff that has experienced significant vacancies during the last year, I am unable to give much time to HRA activities. Other HRA ac dvwes are also demanding mom and more staff time. Administration of Section 8 Housing Assistance Program ceRifWates and vouchers will be changing. We will need to get moio involved in the family self-sufirciency program if we am to have any hope of obtaining additional certificates. I'm also concerned about what we are pld doing at this time. We have little or no time to investigate new program ideas. We are not able to take advantage of opportunities that comm along. For example, we recently were notified by the Minnesota Housing Finance Agency of their new mortgage revenue bond program. It appears that this program could be very compatible with and could enhance our First 'lime Homebuyer program, but we do not have time to prepare the plana and proposals required to take advantage of it. This is just one example. With additional staff, we could be more proactive with our planning activities. The Board has expressed an ir+atest in doing some planning for senior services, for example, that we cannot carry out using CDBG funding or with current staff. We should also be monitoring developments at the State Legislature on housing seeds. Suburbs such as Plymouth are coming under fore for not doing enough to meet the needs of lower income citizens, and for wectisg barriers to affordable housing. With the time we have available, we are unable to respond effectively. 1 recommend that we proceed immediately to add a new supervisory positi-a to the Community Development Department staff. This individual would occupy i position in the organisational chart (a copy of the current chart is aawJw) at the sae a level as the Planning Supervisor, Building Official and Clerical Supervisor. Currently the department has four divisions, but all Housing division staff currently mpvrt to the director. Adding a position at this level will allow us to hien a professional with experience in housing and CDBG programs, and also help me, as the Department Director, to be able to focus on the bigger picture of managing the department. In addition to hiring the supervisor, I recommend that we also provide funding to hire an intern. An intern could be hired more quickly, and would provide some additional support over the next several months. ZLMMM The FHA's current tax levy can be used to fund the new pod don. In the last several yams, the levy has been •send money for the Soda Housing project. In the future, a major portion of the levy will be dedicated to providing rent subsidies to the project. The admission and occupancy policies ensure that this amount will not exceed 300,000, and will likely be less. The 1994 tax levy is $371,000. Because of tax abatements, a more realistic estimate of revenue is $352,000. The table that follows shows the recommended revised 1994 budget, and also projects that budget into 1994. Based on the pro forma for the senior housing project, the funds needed to support the addition to the construction fund 350,000) and for rent subsidies in the last three months of 1994 as units begin to be occupies will total only $80,556. The remainder of the recommended budget would fund approximately 6 months of salary and benefits, allow us to i urchase a computer workstation and software and cover the miscellaneous costs. of adding a now employee. Based on this estimate, $212,844 of the 1994 levy could be carried over into 1995. Bven without carry over, there would be enough funds to cover the position in 1995. In following years the budget should allow us to maintain the position from HRA revenues, assuming no significant change in the tax levy. Also attached to this report you will find copies of the 1904 revenue and expenditure budgets that were adopted by the city Council. Following HRA review of the proposed budget amendments, a recommendation will be forwarded to the City Council for action, possibly on April 4. If approved by the Council, I hope to complete a position description and begin recruitment by the end of April. I. Community Development Department Organization Chart 2. Table, 1994 and 1995 proposed Budgets, HRA Levy 3. 1994 Adopted Revenue 6t Expenditure Budgets, Fund 234 orsos9 ers-14) CITYOFPLYMOUTX COMMUNITY DEVELOPMENT DEPARTMENT M COMMUNITY DEVELOPMENT DEPARTMENTICommunityDeielcomentDitectm cinwservbnI I" °moiDhdd.e I I Ham6g I I &prim Plum Eimmuia Date camwinq km clalc c ry t cn r T- 234PROP.XLB, N113184 1884 and 1888 PROPOSED BUDGETS, HRA LEVY Fend 234 1884 1885 801.00 Repuer salaries 25.000 54.000 802.00 Temporary Salaries 8.000 0 TOTAL PERSMIAL 8011=0 MAMMALSMOSAMM 33.000 54All 701.00 018ae Suposs 250 500 712.00 RIM 8 pubBWnp 1,000 1.000 M.00 P 1.000 1.000 704.00 Photo 500 1,000 751.00 Photowaft 50 50 TOTAL MATERIALS i SUPPLIES CONTRACTUAL SERMCES 2,800 3.550 802.00 Lepel fess 13.000 5.000 810A0 Qenlor hou ft C.onsirudon 50.000 0 Rent Subsides (tram Pro Forma) 30,556 261,888 811.00 Employes Tm kft 500 1.000 812.00 Conferences and Semkom 250 500 813.00 Weeps 100 200 818.00 8ubealplione embend" 200 250 825A0- Employee Fdnpe Beneft 6,250 13,500 832.00 (AIS TOTAL CONTRACTUAL SERVICES 100,858 282.318 821.00 Mrd*wy d. Equ mord 2.500 0 TOTAL CAPITAL OUTLAY 2= 0 DEPARTMENT TOTALS 138.158 338,888 REVENUE 352M MUM DIFFERENCE 212A" 12.132 sOMM hP» i 3: hP» VP'n Jill ., II MOKMI' ENNEED 77 l. 11111= 1=00=00 s= VP'n T MWo CITY OF Pi.YJKOUTH 3400 PLYMOUTH BOULEVARD, PI:YMO[T1H, M14 SS447 DATE: March 14, 1994 for Housing and RedaWki mot Authority Mating of Manch 17, 1994 TO: Anne Hurlburt, Swcutive Director FROM: Milt Dale, Housing Specialist/ SUBJECT: SENIOR HOUSING PROJECT UPDATE UPDATE Construction is moving ahead, albeit a little behind schedule at the Plymouth Towne Square site. The delays have been due primarily to the cold spell in January, according to Jerry Rothmeyer of Pam tit Sons, the general contractors. For commissioners who have ban by the site, you have noted construction is up to the third Mor on the south wing as of this writing. MELTING ON PROPERTY MANAGFNUM AGREENEN I' City Staff held a meeting on March S with David Groot and Donna Planta of Walloer Management, Dao Nelson, our City/HRA attorney, regarding the Property Management Agreement between the Plymouth HRA and Walker Mamapment, Inc. on the mamagment of Plymouth Towne Square. Discussion focused primarily on financial management concerns. All parties agreed to use the Walker prof nma as a budget for 1994 and 1995 with a regular budget prepared for the 1996 calendar year. The Property Management Agreement would be changed to terminate on 12/31/96 rather than on 9/30/95. The City Attorney w111 also provide written direction as to establishment of funds and the transfer of funds. John Barney of walker believes the HRA could realize rental income of nearly $200,000 over what is projected on the proforma if the building is fully rented by 12/31/94. In Dan Nelson's opinion, Plymouth Towne Square, when fully rented, could a rn the HRA 5100,000 annually. Walker Management las now completed the Marloeting Plan, the Property Management Agreement and the Management Plan. These documents are available should Commissioners wish to have a copy. M17 KI U DATE: March 14, 1994 for Housing and Redevelopment Authority Meeting of March 17, 1994 TO: Anne Huriburt, Executive Director FROM: Milt Dale, Housing Specialist /oft SUBIBCr: INFORMATION 1TEb1S A. GRAN'T'EE PERFORMANCE REPORT Bub year a Community Development Block Grant (CDBG) entitlement city is required to submit to HUD a 'score card' of their performance as a CDBG geantae for the past year. This report is to be submitted by March 31 of each year. Stsff is in process of preparing this report and we will provide a copy to commissioners for their information. B. FIRST TIME HOMEBUYER PROGRAM A workshop was held on March 2 at City Hall where three families attended, four failed to attend and throe others were excused from attending as they had attended an earlier workshop. R appears we will have a trial of eight likely prospaxa for this round. We aro looking to start a second round in April. It is our attention to actively promote this round through the Plymouth Scar Sotior and by contacting City real estate office managers said all Ind mortgage larders. C. SBC77ON 8 PROGRAM Denise reports that some major changes are afoot with Section 8 with certificates and vouchers due to be merged. She recently attended a HUD workshop where Nan McKay addressed the attendees. (The City currently van Nan McKay software for our Section 8 program.) We can expect these changes within the next six months. The coat of administrating our Section 8 Program is increasing. We aro looking at some of these coat factors and will be making some recommendations soon as to how we can make some adjustments. D. NEWSPAPER AR77CLB See anwe atmched) B. FAMULY SELF-SUFFICIENCY PROORffiS RSpow We will be holft the fret meedog of a wog aommi" for a Family Sdf Suflicieocy (FSS) Program involving St. Louie Pads and Plymouth. This moft will be held March 19 at Plymouth, City Hall at 1:30 P.M. We anticipate 15 or so per• F. THANK YOU LET= See letter attached) Attachments: 1. Star ?Nbrate article, dated Wedaeeday, February 23, 1994 2. Thank yuu Inuor WEp FEB. 1-31 14R 4 6W TRlWNE—_ Met Council is new target in public housing clispute ho HapRvtsperger 1992 Bled a eiewaetim snit m bey deRndants in the wit — the dry of view subut6a' ---pita for sass nod sisoe IAen. atiaordire8 m the Legal AidIffiVYtiarhalfofpobliehaatn; tesisasaed the Minenpolu the National Minneapolis. flee Misnespolis Cam- Development bleat moetey and to ase "ineome htetsing Soaet And atrespt m resolve a18-er of munity Agemey creel the d one criteria for tart cad d1RR Ong m of The bleaaptdian Coundl but 40ed Association Bar me. l dvaa-ament of MinMinneapolis Public Homing Ambt those tepaats, they said. dese dOg and debeuno; ppuublic to promote ba6inoOme bomiog in Cohmed flaple. ity. The desMline to add stew patties haesuegoasot coax Witham the' the suburb and should b added to • m the wit tws yesmd y. The council a ,,,d this authority vohemmt of me Mel Council and tb list ofdeBadana in the lattsuit to The teat consesds tot the city and in me 1970s and qtly I s, the the tabmbs. bah patties said. puW c h aletKies have perp--- Both sift contend that the Met kpl doatmaa said The suburban step, a--otthnt to tepexsts filed Tens m U.S. District Coors in Minne- cased pmtsems of toad meg eedatian in at cd y sod teepteas that Council has abandoned its heal te• to develapmest sore of the metropolitan era's sum ousioa What we have to sty (ofMin. speetis the the actrsa m dtt te spomibvltty the of htw-i000nx hamne in the sub sidived -Dew from 10 to 41 paoat betaan 1971 and 1981. oro senpotis emakin ardt 1,1 Aid std the NMCP Pik tabs aatdi m the Leel Aid Society. myiot else issues • bwam+ome ebd11rwasmade1bmeMinn- Zb= of povaly and Aid Society. is The re lumm: sh o was Bled by several The oounW but the authority to to- But pros but virtually halted Hoatbg cooaned m page SS mullOWN / Sun's ekvicadons are vast for future of public housing Cemented ha: pup is aaid.to the L4al Aid Soeidy. ' HUD. Btr ample, ended abam Met hosaia8 astsenaatbn canna be to Ken Raddi-hr. soohesmm for the the deenioas helped so- adaaa that problem. IS mt'Oion to the MinnesoWa Pub. he o AuUarity m 1O&D towmutedvril6inmebordPofMine- MPOW said Louis S1mhk rapmeecut. He Camel said he could tot coot• mem on TMMC s0qPdom. Bat he The council but eeoedetead at 4o- oailitate tpe Near North Side prWecs, according to the own doa- ion to MirmapO& Publicif oases said anal cad dry officials; had knatm of the mew even by In. mma. It man be resolved on a net mare on a Sar s o m tee ifthe Dome sad race b!y repaadly apptov. a wi scale" be taolved wimom til- for infesstnxtmeeee done.. HUD loam met the IlmoUgr a fitilpition di. rotor Bx the Aid Bar it sun nes foaoeedbL"sold Rad ditwm% soch as 10011% toads ted aehool:, in tueo r of me same subntbm a mmunitta that p" rAgt eibc and tan tdea6itia trot improve the dtiondidhismdieter. "WeNe nes sstpidd m be s have the least loin inao®e tiomiop mesal uompe of me ptpjects but would ivtssesdeasedkmuftft b pagyafthva" and the most esdm hoasioe me rdothsoe assts itsofmeNoratahaatio8ThesortbuteaarmaasstegemmAidaoaaotmdon," s mim in Nboenpom dmitg to The hommg is a deserts• SO, so Potme of pub4e o t m Mmoaepotis is Cm The bk picture aesit representsidsSan. sed. mu hast mit mast b da asci wbotbe to mal y ftod nds of hooting omifi- The Mionespolis geodes alto worm so add a cross ebe®ag m me US a t apoenamty Bx me a'qr. me Met Cameal and HUD t,= polishedand teplaoed, besaid acs for Is- b Ome man end atom 60 of to eaaerael a Department of Housing sad Urban Development noes met have bxn p Mia Given that ... it mehes move eenm percent Aoa<;rG is Minaaepotis ere io minor HUD). a coddeedsat in to suit. (Sty agencies champ mat and dries -mood meoma. try bar decades." said Smith. A demolish mem endvre-pvhoa-e mem ilramxntrated pauses ttaas, cap ty far cityNO (hOo" in Ib sob~ be eetdieg to the wit. housing policies ft +oft 4,99' It rill i' w lom Ii AAJrW PI 4&1 ion 8 SUMMARY STATXBTICS REPORT DATBs 03/01/94 SELECTION CRITBRIAs ALL TSMWNTS MRS INCLUDE X. BEAD 08 HOUSEHOLD COMPOSITION. (0 OF ALL HEADS 18 IN PARSIMB888) A. THERE ARE 162 MUM 08 HOUSEHOLD. (MAY 88 MRS TON 1 IN A UNIT.) THERS An 162 HOUSEHOLDS. 8. AGB: UNDER 30 36-39 40.49 50-59 60-69 70-79 80(+) NO: 44 72 22 8 4 7 5 PCTs 27.2 44.4 13.6 4.9 2.5 4.3 3.1 AVERAGE AGES 38.3 C. 88X: 881L8: 22 ( 13.6) FENRL8s 140 D. SINGLE PARENT HEAD-Oe-HOUSSHOLD FAMMILIES ASSISTED: MIALB: 2 ( 1.2) PSMAL8: 117 8. ELDERLY HEAD -OP -HOUSEHOLD FAMIILIES ASSISTBDs 0BR ISR ZSR 38R 48R NO: 0 23 12 0 0 PCTs 0.0 14.2 7.4 0:0 0.0 P. NON -ELDERLY HEAD-OP-HOUSBHOLD FAMILIES ASSISTED: OSR ISE. 2BR 3BR 4BR NO: 0 3 103 21 0 PCTs 0.0 1.9 63.6 13.0 0.0 d. RACE/ETHNICITY: VNITS: 141 ( 87.0) SLACEs 18 ( 11.1) MER IED/ALASKAN NATIVE: 3 ( 1.9) ASIAN/PACIP ISLANDER: 0 ( 0.0) OTHBRs 0 ( 0.0) HIBPANICs 1 ( 0.6) NON-EISPANICs 161 H. MIISCSLLANBOUS s 62 YRS OR OLDER: 16 ( 9.9) HANDICAPPSDs 7 ( 4.3) DISABLED: 14 ( 8.6) FULL -TIM STUDENT (18 0: 14 ( 8.6) NONE 08 TER ABOVE: 114 ( 70.4) 86.4) 72.2) 5+SR 0 0.0 5+SR 0 0.0 99.4) PER Manager 3.61 (086-93 * City of Plymouth SW=RY STATISTICS REPORT (Cont).-, Date: 03/01/94 Page: SII. ALL I,"WERS COMPOSITION: (PCT IS PCT OF ALL !®®EES) A. THERE An 412 DMERS. B. AGE: 0-12 13-17 18-29 30-39 40-49 178 42 52 84 26 43.2 10.2 12.6 20.4 6.3 AVBEAGB.AGE: 22.4 C. SEX: ALL - NALB: 139 ( 33.7) ADULTS - MALB: 34 ( 8.3) 18 +) D. RACB/ETHNICITY: 50-59 60-69 70-79 80(+) 10 5 9 6 2.4 1.2 2.2 1.5 FEMALE: 273 ( 66.3) FENALS: 158 ( 38.3) WHITE: 344 ( 83.5) BLACK: 59 ( 14.3) AMOR IND/ALASKAN NATIVE: 9 ( 2.2) ASIAN/PACIF ISLANDBR 0 ( 0.0) OTHER: 0 ( 0.0) HISPANIC: 3 ( 0.7) NON -HISPANIC: 409 ( 99.3) E. MISCB1JU1SOUS: 62 YRS OR OLDBR: 20 ( 4.9) HANDICRPPBD: 9 ( 2.2) DISABLED: 20 ( 4.9) FULL-TIME STUDENT (18 +): 17 ( 4.1) NONE OF THE A80VE: 351 ( 85.2) F. PAMTLY SIZE: 1 2 3 4 5 6 7 8 9 10 11(+) NO: 27 53 54- 23 5 0 0 0 0 0 0 .. PCT: 16.7 32.7 33.3 14.2 3.1 0.0 0.0 0.0 0.0 0.0 0.0 AVERAGE FAMILY SIZE: 2.5 G. RELATIONSHIP CODE: (AVG IS AVG PER HOUSEHOLD) HEAD SPOUSE ADULT UNDER 18 POSTER LIVE-IN 18+ FT STDNT NO: 162 18 12 219 0 1 0 AVG: 1.00 0.11 0.07 1.35 0.00 0.01 0.00 PEA Manager 3.61 (0)86-93 • City of Plymouth ro SUlSMY STATISTICS REPORT (cont); III. INCOME/ERPBNBES: Date: 03/01/94 Page: 31 A. IIQOOIOB BRBRMX 1N: (INCOME BEFORE ADJUST MENTI) UNDER 2500- 5000- 7500- 10000- 12500- 15000- 2500 4999 7499 9999 12499 14999 17499 17500(+) NO: 0 3 94 23 14 7 4 17 PCTs 0.0 1.9 58.0 14.2 8.6 4.3 2.5 10.5 AVERAGE INC 113: $ 9026 AVE WS `INCOME AFTER ADJUSTMNITS: $ 6035 B. INCOME SOURCES: (AVG IS AVERAGE FOR THAT ITEM) ZXCBPTIONS: LOWER INC FAMILIES REQUIRING LI EXCEPTIONS: 0 D. RENTS (Averages ger Household, except for UV -P) TOTAL TENENT PAYMENT: 200.9 TENANT RENT: 172.5 HOUSING ASSISTANCE PAYMENT: 408.5 UTILITY REIMBURSEMENT PAYMENT: 4.0 (Avg for only Hshlds with URP) SECURITY DEPOSIT: 143.6 S. EXPM98: (AVG IS AVG PER HOUSEHOLD WITH THAT ITEM/) PE 88 SI/D G CS I HOLDS WITH: 2 16 119 0 6 0 PERCENT: 1.2 9.9 73.5 0.0 3.7 0.0 AVC AMOUNT: 2962 6901 6316 0 2936 0 400 N B N F N U HSLDs WITH: 21 0 0 0 42 1 PERCENT: 13.0 0.0 0.0 0.0 25.9 0.6 AVG A110DNT: 2009 0 0 0 12541 4264 WPBLFARB AI HSLDs wnw: 22 2 PERCENT: 13-.6 1.2 AVC AMMOWT: 163 1 C. XNCOMME CATEGORIZE AT NOUS -IN: INCOME CATEGORISS AT RBEXAM: VERY LOW INCOMMB: 50 ( 30.9) VERY LOW INCOME: 95 58.6) LOWER INCOME: 54 ( 33.3) LOWER INCOME: 4' 25.3) OVER INCOME: 0 ( 0.0) OVER INCOME: 0 0.0) ZXCBPTIONS: LOWER INC FAMILIES REQUIRING LI EXCEPTIONS: 0 D. RENTS (Averages ger Household, except for UV -P) TOTAL TENENT PAYMENT: 200.9 TENANT RENT: 172.5 HOUSING ASSISTANCE PAYMENT: 408.5 UTILITY REIMBURSEMENT PAYMENT: 4.0 (Avg for only Hshlds with URP) SECURITY DEPOSIT: 143.6 S. EXPM98: (AVG IS AVG PER HOUSEHOLD WITH THAT ITEM/) PER Manager 3.61 (086-93 * City of Plymouth HANDCP DEPEN ELDERLY MBDICL CH CARE INA ASSIST DZDUC DEDUC NEWS WITH: 16 12 0 0 127 36 PERCENT: 9.9 7.4 0.0 0.0 78.4 22.2 AVG AMOUNT: 1063 1985 0 O 831 400 PER Manager 3.61 (086-93 * City of Plymouth SUMMARY STATISTICS REPORT (coat): Date:. 03/01/94 Page:. i XV- UNITS/CBRTiFICATBS/VOUCHERS (PCT is from unite on file except where noted A. UNIT REPORT: (Calculated only if report includes a single project) UNITS ON FILE: 0 OBR IBR 2BR 3BR 4BR S+BR1.. UNITS IN ACC: 0 0 0 0 0 0 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) 2. LEASED: 0 0 0 0 0 0 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) 3. OUTSTANDING 0 0 0 0 0 0OREXTENDED: ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) 4. BALANCE (OVER 0 0 0 0 0 0UNDERACC: ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) B. PROGRAM UTILIZATION: (Includes ALL units. Use Rpt #13 for more detail.) PCT OF NUMBER PERCENT UNITS TOTAL ISSUED/ UTILI- AVAIL. AVAIL. LEASED ZATIOSSBCTION8CERT: 18 85.7 162 90.0SECTION8MR: 0 0.0 0 0.0VOUCHER: 3 14.3 0 0.0 PUBLIC SOUSING 0 0.0 0 0.0 TOTAL: 21 100.0 162 88.5 C. GROSS RENT UNDER 200 200 300-399 400-499 500-599 600-699 700+ NO: 0 PCT: 0.0 0 0 8 0.0 4.9 64 39.5 71 43.8 19 11.7AVERAGBGROSSRENT: 60..s D. CONTRACT RENT UNDER 200 200-299 300-399 400-499 500-599 600-699 700+ NO: 0 PCT: 0.0 0 0.0 0 24 0.0 14.8 106 65.4 15 9.3 17 10.5AVERAGECONTRACTRENT: 580.2 B. UTILITY ALLOWANCE UNDER 25 25-49 50-74 75-99 100-124 125-149 150+ NO: 56 100 3 1 2 0 0PCT: 34.6 61.7 1.9 0.6 1.2 0.0 0.0AVERAGEUTILITYALLOWANCE: 28.0 PHA Manager 3.61 (086-93 * City of Plymouth A SUMMMY STATISTICS REPORT (cont): V. LEASING INFORMa1TIONs TOTAL A. LMWSE-IN-PLACE FAMILIES: 3 Dates 03/01/94 Pages 5 ELDERLY NON -ELDERLY 2 ( 66.7) 1 ( 33.3) S. CERTIFICATE/VOUCHER SIZE VS ACTUAL UNIT SIZE: ACTUAL SIZE: C. EXCEPTION RENTS FOR CERTIFICATES: 09B, 1BR 29it 3BR 49R S+BR OBR: 0 0 0 0 0 0 CERTIF/ 1BR: 0 26 0 0 0 0 VOUCHER 2SR: 1 0 114 0 0 0' SIZE: 39R: 0 0 0 21 0 0 49R: 0 0 0 0 0 0 5+ERs 0 0 0 0 0 0 C. EXCEPTION RENTS FOR CERTIFICATES: 092. IBR 29R 3SR 4SR 5+BR 100 EXCEPTION AUTHORIZIn: 0 1 1 0 0 0 200 EXCEPTION AUTHORIZED: 0 0 0 0 C 0 ANNUAL AW. FACTOR APPLIED: 0 1 4 0 0 0 CURRENT OR OVER Flat: 0 1 0 0 0 0 1-100 OVER Flat: 0 1 0 0 0 0 10-200 OVER Flit: 0 0 0 0 0 0 MORE TEAM. 200 OVER Plat: 0 0 0 0 0 0 D. COMPARISON OF GROSS RENT TO FMRS: E. NUMBER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STDs OBR MER 29R 3BR 492. 5+9R VOUCHER% 0 0 0 0 0 0 AVERAGE 0 OVER PS: 0.0 0.0 0.0 0.0 0.0 0.0 NG91BER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STD: 0 F. NUMBER OF ASSISTED FAMILIES WHO, BECAUSE THEIR GROSS RENT IS LESS THAN PAYMENT STANDARD, RECEIVE A SAVINGS: OBR IBR 29R 39R 4BR 5+BR VOUCHER: 0 0 0 0 0 0 AVERAGE SAVINGS: 0.0 0.0 0.0 0.0 0.0 0.0 NUNBER OF ASSISTED FAMILIES RECEIVING! SAVINGS: 0 0BR 19R 29R 3BR 4BR S+BR CURRENT PMS (AVG): 0 546 716 945 0 0 OR :+ 1.1xFMMR: 0 1 0 0 0 0 OR a Flat < 1.lnFM R: 0 0 0 0 0 0 OR - PMR: 0 6 2 1 0 0 OR > . 9xFNR < FMR: 0 15 S 0 0 0 GR < .9xFNR: 0 4 105 20 0 0 TOTAL: 0 26 115 21 0 0 E. NUMBER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STDs OBR MER 29R 3BR 492. 5+9R VOUCHER% 0 0 0 0 0 0 AVERAGE 0 OVER PS: 0.0 0.0 0.0 0.0 0.0 0.0 NG91BER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STD: 0 F. NUMBER OF ASSISTED FAMILIES WHO, BECAUSE THEIR GROSS RENT IS LESS THAN PAYMENT STANDARD, RECEIVE A SAVINGS: OBR IBR 29R 39R 4BR 5+BR VOUCHER: 0 0 0 0 0 0 AVERAGE SAVINGS: 0.0 0.0 0.0 0.0 0.0 0.0 NUNBER OF ASSISTED FAMILIES RECEIVING! SAVINGS: 0 Y w'r'rlN- r-..-r-rr ..r. v.-- .rrrr/ • THIS-RBPORT ALL 0 NNERS r.rr. -J, Vi/i7 asbuo. Y G. UNIT TYPES: 34 AVG FAMILIES PER OWNER:. SINGLE FAMILY: 5 3.1) DUPLEX: 1 0.6) 2 GARDEN: 152 95.0) 0 EIGEEISE: 1 0.6) 0 TOWNEDUSS: 1 0.6) S. SOUSING TYPES: LEAS® NOT LEAS® 0.0) IND GROUP RBSIDENCB: 0 0 CONGRBGATS: 0 0 OWN MANUFACT. /RENT •PAD: 0 0 SINGLE ROOM OCCUP: 0 0 SHARED SOUSING:, 0 0 FANSLY IN CO-OP: 0 0 RENT NANUFACT.&PAD: 0 0 NOD RSS CONVBRTED: 0 0 OTHBR SUBSIDY: 0 0 PBC PROGRAM: 0 16 OVSRISSUED: 0 0 FLAGGED: 0 0 OTHER: 0 0 I. TURNOVER: CERT MOD RSH VOUCHER POB NOUS AVG TIMES USED/LEASED: 0.41 0.00 0.00 0.00 J. f CANCELLATIONS OF CELT/VOUCEIBR: 0VSRINCom: 2 50.0) HOUSING NOT LOCATED: 0 0.0) NO LONGER INTERESTED: 0 0.0) OTESR SUBSIDY: 0 0.0) OBLIGATION UNMET: 0 0.0) TOTED BEFORE 60 DAYS: 0 0.0) OTHER: 2 50.0) X. HAP/LSASE CANCELLATIONS: OWNER UNCOOPSRATIVB: 0 0.0) TOPUM UNDESIRABLE: 0 0.0) TBNANT DECEASED: 0 0.0) NO LONGBR IN JURISDICTION: 0 0.0) NO LONGER INTERESTED: 0 0.0) SUBSTANDARD HOUSING: 0 0.0) NO LONGER ELIGIBLE: 0 0.0) SALE OF PROPERTY: 0 0.0) PHA INITIATED: 0 0.0) OTHER: 1 100.0) L. OWNER DATA: OWNERS N/CONTRACTS: THIS-RBPORT ALL 0 NNERS FAMILIES UNDER LEASE: 24 161 34 AVG FAMILIES PER OWNER:. 6.71 159 4.68 WHA: BLACK. 2 8.3) 4 11.8) AMER IND/ALASKAN NATIVE: 0 0.0) 0 0.0) ASIAN/PACIF ISLANDER: 0 0.0)OTHER: 0 0.0) PHA Nanaanr o a1 i,.l oeins5: 11.8) 0 4 0.0) Earl E A1lder=% km 9scisiameskn.NWN55431 •v r apo..0 anreea av wwemen Friona: X12-884-7300 i w enrae on" ir11Taft FAeM f - .800-882-8028 : i Mw. FAX 612612-884-6819 eogwmri "' - M4 svwwr.m em..we. QUOTATION OM Mash - 1994 Plymouth Creek Park Your Rw. No. C40307A7/DC-312073 Plymouth, MN TERAS: NO 30 Days To Be Ananped 0 QUANTITY DESCRIPTION PRICE EACH TOTAL Total Play Bq 76,175.00 Water Play (Purdtaae by City) 4,755.00 Total. PlayPop (3134 Sq. Ft.) 34,305.0 Concrete for PlayTop 11,407.0 Concrew Cull ft 7,019.0 Not t eluW in IM Sof Step is play Area yr/Rock Base & Fabric $9025.00 Sand for Sand Box $500.00 Inside Walk Only 1000 Sq Ft Concrete $3,250.00 Outside Walk Only 948 Sq Ft Concrae $3,081.00 Installation prices based on prevailing wages. SUBTOTAL 1331681.00 N/A0YESSALESTAX 650.000NOFREIGHT 14,636.00INSTALLATION 148,967.00TOTAL F.O.B. Factory 0 Destination M WE ARE AN EQUAL OPPORTUNITY EMPLOYER Shipment approx. 4 - 6 W101112 alter receipt of order. NOTE: This quotation valid for 30 days. Please write for confirmation after that date. By Bill iLivingston PLYMOUTH CREED PLAYFIELD - IT IS RECOMMENDED THAT MORE ADAPTIVE PLAY EQUIPMENT BE PROVIDED FOR CHILDRrN WITH DISABILITIES. Aeees MIY EVoiso too aur or r4woma - Pirwoofe Conk rmtt 1 of every 8 parking staffs it to be desttared as a %an aceestlWe" parAft g stop and striped to provble an 8' wide staff with an adjacent 8' tulle access aisle. it is encowagrd the access aisle be cross -hatched to prevent vehldes from parking in the access alsk. SItage, reaerating the "van aeaeasible" parka stat should be permanently Lwaffid displaft the white out blue International Symbol of Aeaessffift . the plugs, per Minmesma stance, indleadng a $200 nuadnurm file for parking in an acceadbir parow staff without proper state identifteadon, and the phrase "van accessible" parking A is encouraged the accessible panting spaces be scattered throughout the parkng be to access different activity areas associate/ with the park The accessible parking spaces should bepositioned adjacent to existingornewcurb cuts to continue the aaxssiblepath of travel into the park CURB CUTS Curb cuts are provided associated with the existing accessible panting stalls. At the east location of accessible parking stalls, 'the curb cut is positioned at the head of the existing accessible panting stall making it impossible to use the curb cut if a vehicle is parked in the aoceas'ble parking stalls. Recommendadon,• De adsdng accessible parking staff should be ieposidowd on either able of the adsting curb cut so as Ili to block the curb cut It is encouraged the space in front of the curb cur he cross -hatched to prruent vrhkles Iran blotddng the accessible path of travel leading to the curb cut. TELEPHONE There is a public pay telephone provided adjacent to the shelter building for public use. The telephone is positioned at an accessible height incorporating push button controls and located on an accessible path of travel. Ro mmemdatiom: An ampUjtcation system should be provided to increase the volume for persons who are hard of hearing BALL FIELDS 3 ball fields are provided which are mo positioned on an accessible path of travel. Spectator seating is provided at this site. t Reeommtem bdi m: Provide a fine, staNA slip -resistant path of travel leading to the ball fields. Examples of an acceptable surface include crushed limestone, asphalt, concrete, etc. juice gwrn-petersos, Inc. pep 2 AoendbMly E.doMm ally of Plymoom • Plymowb Creer Porch A jii n surface should be provided adjacent to spectator seating to provide wheek6air viewing pasttim Examp*i of an acceptable surface btehcde crushed Onestate. aspha4 concrete, et - A sower/football field is provided at this site. Spectator seating is provided to accommodate the public. Xwe nmendaden: A is recommended c.Jbm, stable, slip-rafstant path of travel be provided leading to the soccer/foorba/l Jleld. Examples of an acceptable surface hwivile crushed limestone, asphalt concrete, eta In addition, it is encouraged a Jbm surface be provided adjacent to the spectator seating to provide ufteekhair v mft positions for persons tieing mobtltry aides. DRiNKINC FOUSMUPI L Several drinking fountains are provided within the park adjacent to the shelter building and ball fields. The drinking fountain located adjacent to the shelter building is fully accessible while additional upgrades are necessary to the drinking fountain located to the ball fields. Recommendation: A Jbm, stable irl p-resirfant path of travel should be provided leading to the drinking fountain. The drinking fountain should be positioned so the spout helgiu Is a maximum 33" above the floor or ground. The drinkingfountain should provide controls ohich require single effort operation. Ae controls should be located at the front of the drinking fountain or on the sides near the front of the unit. PICNIC AREAS Several picnic areas are provided scattered throughout the park. Currently, Aq provisions for accessibility have been implemented. Remm iendadoe: v Provide a Jim, stable, s*resistatu path of travel kadbng to the picnic tables. Examples of an aeceprabk surface include crushed Gmestorm asphalt, concrete, etc. 1d- 9w"-PMftr-% tae. pegs; Ata UNY Eraloathm MY of Plymouth • Pbuous CMIL PM& A Jirm surface should be provided underneath the pknk table sized appraadm ie y 48" blgger than the table on all jour sides to provide adequate maneuverft space for person's using mobWry aids. The picnic table top should be modified or replaced to provide extensions to accommodatepersonsuftAeekhabs. Gearkneespaeebelowdwplonktableshould be a minimum 36" wide X N high X 19" deep: A to eneounsgeA as each pknk table top undergoes repair or replaaemen4 the plonk table top incorporate appropriate extensions until all pknk tables are accessible. It is encouraged 10% of the pknk tables be upgraded to provide accesalbl* features. PLAY EQUIPMENT A play structure is. Provided which is located within 10' of an aecesuble path of travel. The . play structure located at the south end of the park is surrounded by timbers and retained in pea gravel. Raeammumdatdon. A firm, stable, slip -resistant path of ravel should be provided leading to the play equipment. Examples of an acceptable surface Include crushed limestone, asphalt mete, etc. A & recommended that a 36" wide section of timbers be removes to provide an accessible envy into the play equipment. A resilient surface should be provided leading jrom the timber cutout to the huh impact activity areas associated with the play equipment, Le. slide, MV, pla7orms~ etc. As a long range goa4 It h encouraged more adaptive play equipment be provided for children with dimbtlider A Vita Course is provided with excercise stations scattered throughout the park. Each station is surrounded by timbers and retained in crushed limestone. In some locations, the Umbers have an abrupt edge exceeding W, which could create a barrier for persons using mobility aides or a tripping hazard. a Recommendation: It la recommended the timbers W protrude above the ground surface more than sb" so as to continue the accessible path of travel leading to each exercise station. P will he necessary to monitor and maintain each exercise station to Insure accessibility. Juba quum-p krsoo, hm. Page 4 AMwIbMft Srdodtoo ally d Plymootb • Ptywodb CMk FM% SHELTER BUILDING TOILET ROOMS There are a set of men's and women's mull fixture toilet rooms provided within the shelter building which can be accessed both from the outside and within the building. Each toilet room incorporates the Minnesota Compliant/ADA alternate accessible toilet stall. Additional upgrades are necessary to provide full accessibility. The toUet paper dispenser 6 to be located so It does W interfere *th the use of the grab bar. A standard roll dispenser should be positioned dimetly below the We wall horizontal grab bar, at a niWmum heI& of 19" above the floor and a maximum 36' from the rear molt 71u reflective surface should be mounted so the bottom edge is a maximum 40" above the flow, gc a full kngth minor can be added. DOORS LEADING TO HA?,MMOUS AREAS The door hardware leading to the mechanical root does W provide the tactile warning strip to warn persons with visual impairments of a potential safety hazard. RegagunexAgdom h k recommended a textured adhesive strip be mounted on the backside of the door hardware kadbW to the mechanical room to %am persons with vlmwl tmpalrntents of a potential safety hazard located behind the door. RECOMMENDED AMON iPreactive Upgrade the parking to provide an appropriate number of accessible panting stalls and "Wan accessible" parking stalls. Appropriate signage should also be incorporated. Reposition the east existing accessible parking stalls so they are admacent to the existing curb cut. Add an amplification device to the existing public pay telephone. Reposition the toilet paper dispenser and provide an accessible reflective surface within the toilet rooms. JoUt 9=m-pftn*% bur Page 5 Acendbllitr Doloadm Civ at Pbuomb • Pymom6 comb Fm* Provide a textured, adhesive strip on the backside of the door hardware leading to the mechanical roam. Short Term Add an accessible path of travel leading to the ball fields and provide wheelchair viewing positions adjacent to the spectator seating. Provide an accessible path of travel leading to the soccer/football field and incorporate a firm -surface adjacent to the spectator seating to provide wheelchair viewing positions. Insure each exercise station within the Vita Course does W have timbers which protrude higher than b4" above the ground. Provide an avis rsibhs path of travel leading to the play structure and remove a 36" section of timbers. Upgrade 10% of the picnic tables to be fully accessible. Long Range Upgrade the play structure to incorporate a resilient surface and more adaptive play equipment. At such time the drinking fountain adjacent to the bail fields is replaced, provide one of an accessible design. I Ida quwwIw&r=% tae. Page 6