HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 03-17-1994PLYMOUTH HRA
STAFF REPORTS
MARCH, 1994
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORPIY
MARCH 17, 1994 AT 7:00 P.M.
CITY COUNCIL CHA1l BERS
1. Call to Order
2. Introduction of New HRA Commissioner
3. Approval of Febnun 15, 1994 Minutes
4. Public Hearing for FY 1994 CDBG Program
a. Expenditure Rate
b. Work-out Plan
C. Public Service Issue
d. Staff Recommendations
S. 1994 Budget Amendments
6. Plymouth Housing Alliance Request
7. Senior Housing Project Update
S. Information Items
a. Gnrntoe Performance Report
b. First Time Homebuyer Program
C. Section 8 Program
d. Newspaper Article on Met Council and Public Housing Issue
C. Family Self -Sufficiency Progress Report
E Thank -you Letter
9. Meeting Schedule
10. Other Business
11. Adjournment
hra0317)
AGENDA
PLIMOU78 HOUSM AND BBDBVBLOPAOMAVMOR177
MAMCB 17,19MAr7:60 P.M.
C17YCOUNCIL CBAMB61P.4
1. Call to Order
2. Introduction of New HRA Commissioner
3. Approval of February 15, 1994 Minutes
4. Public Hearing for FY 1994 CDBG Program
a. Brun Rate
b. Work-out Plan
C. Public Service Issue
d. Staff
S. 1994 Budget Amendments
6. Plymouth Housing Alliance Request
7. Senior Housing Project Update
S. Information Items
a. Grantee Performance Report
b. First Time Homebuyer Progwm
C. Section 8 Program
d. Newspaper Article on Met Council and Public Hawing Issue
e. Family Self -Sufficiency Progress Report
E Thank -you Letter
9. Meeting Schedule
10. Other Business
11. Adjaernmeot
Via:
U / 7r)6r ,zxj (AjU,{il t
hmMI7)
MINUTES
PLYMOUTH P. OUSING AND REDEVELOPMENT AUTHORITY
FEBRUARY 15,19%
A meed ig of the Plymouth Hawing and Redevdopmant Authority was called to order by
Chairman David Crain on Fa.ruary 15, 1994.
PRESENT: Chairman David Crain, Commissioners John Edson, Brian WwW
and Marjie McFarland
ABSENT: Commissioner Thomas Rugh
STAFF PRESENT: Executive Director Anne Hurbuet, Housing Spadalist Mdt Dale.
and Housing Secretary Denise Hutt
Chairman Crain welconui Commissioner McFarland to the Housing and Redevelopment
Autlarity.
APPROVAL OF PADRIM
MOTION by Commissioner Edson, seconded by Chairman Crain to approve the February
1, 1994 minutes.
Vote. 2 Ayes. MOTION carried unanimously. (Commissioners Warhol and McFarland
abstained.)
NONMATION AND ELFAnMM OF OFFICERS
Chairman Crain questioned if this item should be deferred to the March meeting, as
Commissioner Rugh was not able to attend this mating.
Commissioner Edson said he thought it beat not to delay the election of officers.
Commissioner McFarland suggested since two Commissioners aro new this year, Perhaps,
the offices should be held by the other three Commissioners.
MOTION by Commissioner Edson, seconded by Commissioner Warhol nominating David
Crain as Chairman; John Edson as Vio v Chairman; and, Brian Warhol as
Secretery/fressurw.
Housing and Redwelopmmt Audwdly
Fanoy 1s.1994
Hugs 010
Vote. 4 Ayes. MOTION carried unaoimoualy.
UMOR HOUSING PROMWr ISIHI=
Housing Specialist Dale suggested staff discontinue taking natnea for the unior housing
inteivat fist as of Febmary 18, 1994.
Chairman Crain commented if the person does not On in Plymouth or have any relatives
living in Plymouth it may be acceptable.
Commissioner McFarland asked about the process and formation of the interest liar.
Housing Specialist Dale explained the idea of the interest list originated in June, 1992.. An
article was published in the City Newsletter about the senior housing project and persons
calling were added to the interest list. The interest list only assures than of receiving the
Senior Housing News, published penodwelly, and receiving an application for the project.
Chairman Crain stated the building should be filled with those persons on the interest Gat.
Currently, there are over 465 names on that list. Chairman Crain asked how mneny people
lived in Plymouth that responded to the survey.
Housing Specialist Dale responded that 7095 or 197 were Plymouth residents.
Commissioner Edson voiced concern about closing the interest fist. He stated a Plynnouth
resident should be able to apply at any limo.
Chairman Crain concurred with Commissioner Edson's concern.
Commissioner Edson eontnantted the deadline for requesting applications should be
Director Hurlburt stated the published deadline should be April 1. Any person who calls
before Aprl11 should be placed on the interest fist and am an application.
Commissioner Edson asked when the manager is hired, who will take the calla for
spoked s.
Do t . Fiaata of Walker Managerne t replied the manager would take the names.
Director Huriburt stated a cut-off date should be published for accepting applicedona.
Chain nan Crain was concerned about creating Use hopes to persona by continuing to take
applications.
How ft ad Redevelopment Aat wft
Fare" is. 1994
emelt
Director Hurlburt asked who the normal turnover rate is for a swices building.
Ma. Flasta responded the normal turnover rate is one to three persona per year, depending
on the average age of residents in the building.
Director Hudburt anggested MrI I as the cut-off data for acceptance of apQlications.
Requests fec applications could still be made between %pril 1 and May 1, 1994. Agar
April 1. 1994 city staff would no longer take games for the interest Be.
Chairman Crain was pleased an office was available in the Public Safety Building for
Walkees use.
Chmm Crain stated he was disappointed the stairs were eliminated from the plana. He
asked why this happened.
Housing Specialist Dale explained the central stair was eliminated because of the fire
sakty constraints. The sketch prepared by lay Nelson of BRW Mom Architects depicts
an interior dune over the seexmd story staircase to replace the staircase to the third floor
that was eliminated.
Commissioner McFarland asked why the central stair to the third floor was included in the
plana by the architects if it was not allowed by the fire code.
Director Hu rlburt replied each City interprets codes differently. Steff was to the State for
an interpretation and the State concurred with staff that the open central stair to the third
floor conh9icts with fire codes.
SEMOR HOUSING PET POLICY AND SECURITY DEPOSIT POLICY
Chairman Crain asked if the interest rate on the security deposit is defined.
Ms. Flaete responded it is mandatory to place the security deposit in an interest bearing
account. The interest rate is published by HUD for Was] projects.
Chairman Crain noted a typing error in the Security Deposit Policy — paragraph two. I mst
sentence, the word "o1" should be "or".
Commissioner Edson questioned the reasons for a pet lease.
Ms. lFlaata explained a separate lease is customary for pets. This explains the pet criteria
and is signed by the tenant.
Commissioner Edson asked if the mangoes position has been filled.
Hmft and Ra dapaeat Aolh ft
Fdma" 15, 1994
ftp#12
Director Huriburt stated the management agreement is still with the City Attorney. She
will check on its status.
Commissioner Edson suggested the lousing authority authorize the Chaim an and
Director to authorize execution of the management agreement, if appropriate.
MOTION by Comnnissioner Edson, seconded by Commissioner McFarland authorizing
the Chairman and Executive Dbator to acecute the management agreement.
Roll Call Vote. 4 Ayes. MOTION carried unanimously.
Commissioner McFarland quesdot~d page 7 of the Admission and Occupancy Policies,
paragraph three. She stated "Vey Low Income Limits but below the Low Income limiter
will be required..." did not make seese. It should read as "Low Intone limits will be
required... R.
MOTION by Chairman Crain, seconded by Commissioner Edson approving the
Admissions and Occupancy Policies to include a Pet Policy and Security Deposit Policy
for use at Plymouth Towne Square.
Ron Can Vote. 4 Ayes. MOTION carried unanimously.
Chairman Crain asked staff to forward a copy of Roger Olser's December 21, 1993 letter
to him.
Director Hurlburt invited Commissioners to attend the Fair Housing Workshop to be held
on March 22 at Plymouth City Hall. This workshop will help meet HUD requirements for
the City's Comprehensive Housing Affordability Strategy.
Chairman Crain asked for staff to obtain additional information on several projects
administered by nearby communities for use of their Community Development Block
Grant fiords. Those programs include Senior Transportation, Youth Diversion Program
and WECAN/OPERATIONS.
Chairman Crain asked if the Plymouth Rehabilitation Grent/Loan Program include funds
for handicap accessibility.
Housing Specialist bele responded the funds can be used to make a dwelling handicapped
accessible, but the City has not received any requests. He suggested an article be placed in
the Plymouth News promoting the handicap component of the Housing Rehabilitation
GrantA oar Program more actively.
Housing end Redwdop=M1 Aeftft
is. 19%
Pa eon
Commissioner Edson wondered if funds could be offered to racial hei ities that currently
have Section 8 clients to make their bulking more handicapped accemVe.
Chsirman Crain asked if all public buildings in Plymouth mat the American Disabilities
Act requirements.
Commissioner Edson informed Commoners the City previously hired a consultant to
check the faalities. The parka meet the requirements, but there are public buildings that
do not.
Commissioner McFwl and asked what authority the Commission has over private
buildings. She also asked if day care assistance could be provided at Harbor Law
Chairman Crain replied all the HmsWg Authority can do is to have the frauds available for
apartment buildings if they choose to rehabilitate units.
Housing Specialist Dale explained that day cane assistance is provided for qualified
residents of Plymouth through Greater Minneapolis Day Care Association at a child care
May of their choice.
Housing Specialist Dale informed Commdssioners that the Conummity Development Block
Grant funds allocated for South Shore Park have been approved for use.
Commissioner McFarland asked who owns Plymouth Towne Square.
Director Hurlbut replied Plymouth Towne Square is owned by Housing Authority. The
Housing Authority owns the land and sold bonds, which the City bought.. There is no
federal money inwhrod.
Commissioner McFarland asked what the Summary Statistics Report represents.
Chairman Crain responded it is the current statistics for our Section 8 Rental Assistance
Progmmm.
Chairm Crain directed staff to send information to the new Commmoners on Housing
Authority programs.
Director Hurlburt stated the year-end status reports for each program will be amt to the
new Co nmissioners.
Commissioner Edson directed staff to research the proposal of the Section 8 merged
waiting Gat.
lloolm mod Redevdopmmt Awh ft
Fdnmry 13.1994
Pop Al4
It was decided the nod Honing and Radevdopment Authority meeting will be lbusday.
blanch 17.
MZEMG ADJOURNED AT 8:00 P.M.
DATE: March 14, 1994 for Housing and Redevelopment Authority Meeting of March
17, 1994
TO: Acme Hurlburt, Executive DirectorQ,
FROM: Milt Dale, Housing Specialist W p
SUBJECT: PUBLIC HEARING FOR FY 1994 COMMUMTY DEVELOPMENT BLACK
GRANT (CDBG)PROGRAM
A. BXPENDITURE RATE
Over the last several months, the Department of Housing and Urban Development (HUD) has
expressed some strong concerns that the City is not spending down its CDBG allocations in a
timely fashion. They first raised this issue in a December 7, 1993 letter to the City Manager.
A December 13,1993 response from the City attempted to address this concern; however, a
attend letter from HUD on March 1, 1994 referenced the meed for the City to take appropriate
steps to increase its speeding rate and that the City would need to prepare a •work out' plan
detailing how this would be accomplished.
As noted in the City's December 13, 1993 response, I believe we aro making progress in our
spending rate. However, our FY 1994 funding allocation of $297,000 added to our current
Use of credit shows we have over $800,000 of available CDBG funds as of this date. A basic
rule for CDBG allocation spending is that a City should have no more than I% times its total
allocation unoVended for any significant time.
B. WORKOUT PLAN
The work out plan I have developed has been informally reviewed by John Swanson, our HUD
Community Program Development Representative. He suggested some minor revisions.
Basically, the plain details out, by activity, the steps the City will take to moat expenditure
benchmarks and those staff members responsible for seeing the steps are taken. It includes a
monthly draw -down schedule for each program activity.
It is my recommendation the HRA adds a new program activity from the City's Park and
Recreation Department. This department a in the proem of considering adding accessibility
improvements to a number of parks as a result of a study done by Jules Quame=Peterson, Inc.,
an accessibility specialist. Most Plymouth parks/playrolds are in need of some redesign and
new construction to comply with the Americans with Disabilities Act (ADA), with Plymouth
Creek Park scheduled for some major accessibility improvements this summer.
A copy of our plan is enclosed. I believe it to be a sound plan and an achievable one. I base
my opinion on the following:
1. The new program activities, while somewhat slow in getting started, have already
begun to draw down foods. The Community Home Program has only $3,000 of
its total allocation remaining. The Hennepin Technical College (IIM activity,
referenced earlier, should be requesting reimbursement for costa anticipated to be
incurred this summer. The Park and Recreation Department Director has assured
me they will expend all their allocation promptly.
2. The First Time Homebuyers Program is expected to see a number of more
affordable homes come on the market this summer, as homeowners looking to
move into Plymouth Towne Square begin to put their homes on the market,
although closings on some of these louses will likely be after the November 1
deadline.
3. Established program activities like the Housing Rehabilitation Gmnt/Loan
Program and the chill care assistance program should continue their spending at
the same pace as previous years.
4. The establishment of a new program activity order the Parks and Recreation
Department will expend considerable funds this summer as cited earlier. The
addition of this activity will be a key to meeting our proposed expenditure goals.
C. PUBLIC SERVICE ISSUE
Leat month I was informed by John Swanson, our Department of Housing and Urban
Developmeot (HUD) Community Program Development Representative, that after further
review, out of our FY 1994 program activities, i.e., the Hennepin Technical College (iiM
activity, would need to be considered a public service program activity. This determination
meant that the HRA would be required to hold another public bearing to reconsider how to
reallocate our FY 1994 funding and still be within the HUD 15% public service cap
requirement. (Ser 02/17/94 letter from HUD.)
In my discussions with HTC personnel, we agreed it would also be appropriate to meet with
John Swanson b discuss the public sense issue more fully. This meetiog was held at the
Minneapolis HUD office on March 3. Ellen Leger, Supervisor of Customiz@4 Training and
Jim Jordan, Business Counselor for HTC, Larry Blackstad with Henmepin County's
Department of Training and Employment and I met with John Swanson at the HUD office.
One conclusion was that while the coat of leasing a building for the proposed HTC computer
training lab would be considered a public service activity, the cost of doing "bricks and
mortar" work, i.e., physical improvements to a building, would be eligible and w subject to
the public service cap. Mr. Jordan was confident that there would be no problem to expend
fully the allocated $61,000 for physical improvements. He indicated the building HTC is
investigating most choly would require die computer lab be located on the second floor,
neoeasitatiog the seed for significant modifications to permit this space to be accessiblo to the
physically handicapped.
Mr. Swanson requested that the City send HUD a utter relating how HTC would be utilizing
funding for physical improvements and that HTC and/or the City would mat the following
CDBG requirements:
1. written documentation that the HTC computer training lab facility is serving a
minimum of 3196 low/moderate law= persons;
2. The completion of an environmental assessment worksheet for the site selected; and
3. Compliance with Davis -Bacon wage requirement for wodwn employed at the site
aonswc tio8 the needed physical improvements;
On the basis of the results of that mating, I recommend the HRA maintains its FY 1994
CDBG allocation for this activity.
D. STAFF
Based on the issues discussed earlier and the urgent need to expend funds in a timely manner, I
am recommending the HRA reduce a portion of the FY 1994 allocadons in the First Time
Homebuyer Program and in the Housing Rehabilitation Grant/Loam Progesm and transfer
those foods to a proposed Park and Recreation Accessibility Improvements Activity. I foresee
the need for 550,000 at this time. It is my recommendation that $20,000 be traoaferred from
due First Tmie Homebuyer Program, and $30,000 from the Housing Rehabilitation Grant/Loan
Program. This will still give considerable fundng to both program activities duuugh the end
of 1995 with the option always available to bold future public bearing(s) to reallocate funds
again. (See CDBG Funding Balances/Ailocations/Spending for Period 1/1/94 - 11/1/94.)
AUK11MM11K
1. HRA Resolution 94 - 04
2. December 7, IM low from Roger C. Olson of HUD
3. Decemba-13, 1993 letter from Dwight Johmson, City Manager
4. March 1, 1994 letter from Roger C. Olsen of HUD
S. City of Plymouth 1994 Work Out Plan for CDBG Funds
6. HRA Resolution 94-01
7. February 17, 1994 letter from Shaun Huckleby of HUD
8. CDBG Funding Balances/Allocations/Spending, 1/1/94 - 11/1194
MIM)
HRA RESOLUTION 94-04
RECOIVIIIEDING RE -ALLOCATION OF FISCAL YEAR 1994 COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the city of Plymouth for Fiscal Year 1994 has been informed by the Department
of Housing and Urban Development (HUD) that 9 expend its Community Development Block
Ono funds in amore timely fashion; and,
WHEREAS, on March 17, 1994, the Plymouth Hmft and Redevelopment Authority held a
regular meeting to discuss ways to expend funds more promptly and in accordance with federal
guidelines;
NOW, 7H RBFORE, BE 1T HEREBY RESOLVED BY THE HOUSING AND
REDBVEiAFME TP AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that
the Housing Authority recommends the Plymouth City Council reallocate the Fiscal Year
1994 Community Development Block Grant funds as follows:
1. Rehabilitation of Private Dwellings
a. Administration of Activity 3,000
b. Grants/loans to homeowners S42.
Subtotal 45,000
2. Child Can Assistance
A. Administration of Activity S 1,000
b. Chid Cale Assistance 329,
Subtotal 30,000
3. Scattered Site Homeownership
a. Administration of Activity S 3,000
b. Grantilloan to First Time Homebuyers S62 - 62 -
SubtotalSubtotal S 65,000
4. Plymouth park A Recreation
a. Administration of Activity son
b. Capes Fundieg 4,500
C. One -n -one Assistance S 5.000
Subtotal 10,000
S. Community Action Suburban Hennepin (CASK
a. Administration of Activity Soo
b. Public Service S 9.500
Subtotal S10,000
DRAFT
6. Hmmepin Tecboical College (M
a. Administration of Activity s 1,000
b. Capital Funding 161.E
Subtotal $ 62,000
7. Administration of OvmH CDBG Program $ 25,000
g, f r(C R R vn konAaf,17 pty Im t*kA 50,001)
Totel $297,000
Adopted by the Housing and Rcdevelopment Authority on Mamb 17, 1994.
w/m:cdbgo201)
a
r)
Dooember 13, 1993 CITY G.
PIYMOUTR
Thomas Feeney, Manager
U.S. Dept. of Housing & urban Development
220 South Second street
Minneapolis, MN 55401-2195
SUB1BM FLYMOUTH's OF CDBG FUNDS
Dear Mr. Feeney:
Thank yw for your letter of December 7, 1993 on the subject of more timely expenditure of
our CDBG funds. We believe this to be a temporary situation due in part to the return of
237,000 of CDBG money upon sale of the site designated for senior citizen housing in 1902.
Our goal is to move promptly to remedy this situation.
Fust, we will soon be requesting reimbursement for $140,000 for pads improvements at South
Share Pads. Ibis request, which has been pending for over a year, has been delayed by the
need for specific 1990 Cousin; data not available until recently. Also, the ueforeseen
resignation of our previous Community Development Director, a quirimg the need to shift
responsibilities to other personnel during the interim until a new director was hired, has
contributed to the delay in submitting HUD required documentation for this project.
Second, we have recently reallocated $38,200 from our 1993 First Time Homebuyer Program
to The Community Home Program. These funds will be expended promptly (within three
months) and, along with the South Slane Park project, would reduce our line of credit from
557,926 to $379,726 or 1.4 years of grant funds.
Finally, we believe our expenditure rate will continue strong in 1994 based on our 133 percent
expenditure rate for the last 12 months, the recant addition of stsff, and a growing demand for
the aavic es planned for 1994.
Should you have any questions, please contact Anne Hudburt, Community Development
Director (550-5059), or Milt Dale, Housing Specialist (550-5036).
Sincerely,
4) e 40
Dwight Johnson, City Manager
We Listen 'We "Ve % We Care
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550.5000
ILf. Ogall aat of Ila dy aM W aa OwaN/N1
W WVdip . Pad alAW ROOM YI =ftWdIftft6WAh
WNMpO- IM- I- ff101-l1a3 , ^ K`e
DEC 7
Dwight D. Johnson, City Manager
Plymouth City Ball
3400 Plymouth Boulevard
llymouth, Minnesota 55447
Dear Mr. Johnson=
SUBJECTS Timely Expenditure of CDEG Funds
This letter will discuss the issue of timely expenditure ofCommunityDevelopmentBlockGrant (CDBG) Funds. Each year BUDreviewstheperformanceofentitlementrecipientstodeterminewhethereachiscarryingoutitsCDwassistedactivitiesinatimelymanner. Congress and BUD believe that it is very importantthatCDBGfundsareexpendedinatimelymanner. We have completedthisreviewfortheCityofPlymouthandhavefoundthattheCityhasnotmadeadequateprogressincarryingoutitsprogram.
Let us explain our methodology, which is elaborated at24C.P.R. 570.902 (a) (1). The review is to be completed 60 daysPriortotheendoftherecipient's program year. Plymouth's CDSGProgramYearwillbeginonJanuary1, 1994. Thus, it isappropriateforustohavecompletedourreviewatthistime. BUDwillconsideranentitlementrecipienttobecarryingoutitsprograminatimelymannerifitmeetetwocriteria.
The first criteria requires that,
i) The amount of entitlement grant funds availabletotherecipientundergrantagreementsbutundisbursedItheU.S. Treasury is less than 1.5 times theeLtitlementgrantforitscurrentprogramyear; ...
Plymouth has not met this criteria. According to our calculations, Plymouth does not meet this criteria. As of November 1, 1993, there were $557,926.06 in the City's Line of Credit. Thistranslatesinto2.05 years of grant funds.
The second criteria requires thats
2) The amount of grant funds disbursed by the U.S. Treasury to the recipient during the previous twelvemonthperiodisequaltoorgreaterthanone-half of theentitlementgrantamountforitscurrentyear.
Plymouth has met this criteria. During this twelve month period361,054.09 has been drawn from its Line of Credit. Thistranslatesto1330ofthemostrecentgrant.
2
us With any
inAt
this
formationon
asking
the
cathat
u sesesioi Of
slow
provide
including, an extenuating circumstances. Finally you ma supplyanyinformationthatmightchallengethevalidityofourfinancialdata.
We are aware that during 1993 the City received over $360,000fromHennepinCountyaspartofitsformerparticipationinUrbanHennepinCountyprogram. However, this receipt was eted ashouldhavebeenplannedfor. xpecnd
Unless the City is able to provide evidence that the slowProgressresultsfromfactorsbeyonditscontrol, such as alawsuit, or that the ,roblem is temporary and is 'likely to beresolvedwithinthenextyear, our office must make a finding ofnoncompliancebaseduponthefailuretomeettheperformancecriteriain24C.F.R. 570.902 (a) (1). If that happens then wewillasktheCitytodevelopandsubmitawork-out plan. The planshouldattempttoensurethattheCityisabletomeetthePerformancestandardsbyNovember1, 1994.
We certainly are available to work with your staff on effortsthatmayneedtobetakentoremedythisdeficiency. We lookforwardtoworkingwiththeCitytoresolvethismatterinthenearfuture. If you have any kjuestions on this matter,please contactJohnSwansonat370-3022.
act
lilt Dale, Housing Specialist
Very sincerely yours,
Y'e. Q'W"
Thomas T. Feeney
Manager`_
AN 02 NO
IIAR ! 1 199
Dwight D. Johnson, City Manager
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MH 55447
SVBJHCWs Timely Expenditure of Community Development Block Grant
CDBG) Funds
Plymouth, Minnesota
B -94 -MC -27-0009
As you are aware, we will imminently be awarding Plymouth its
1994 CDBG Award. Therefore, we believe it is an appropriate time
to revisit with the City the issue about expending CDBG funds in a
timely manner.
On December 7, 1993 we wrote you regarding this same Lanus.
The letter discussed the CDBG requirements for the timely
expenditure of funds, and it noted our concern that Plymouth had
not met one of the benchmark measures of this. Later you responded
to our concern. You explained what you believed were the
extenuating circumstances and you related those steps that the City
was implementing to ensure that the appropriate benchmark measures
would be met in 1994.
Approximately four montbs ago, on November 1, 1993, we
calculated the benchmark measures of progress. Since that time the
City has drawn $ 51,987.55 CDBG Line of Credit. Assuming that the
1994 funds were .placed in Plymouth's LOC tomorrow, then the City's
balance in its LOC would be $802,939.08. As stated in the previous
letter, the City will need to have no more than $ 445,500 (1.5
years of grant funds) in its LOC by November 1, 1994. Thus,
Plymouth will need to draw $ 357,439.08 from. its IAC within
approximately eight months. We are aware that the city will
shortly be drawing $ 140,000 for the South Shore Park project.
That will still leave 8 217,439.08 that must be drawn by
November 1, 1994.
We. are not confident that this rate of expenditure is
achievable without the city taking some specific additional steps.
Therefore, we must find that Plymouth is in non compliance with the
performance criteria of 24 C.F.R. 570.902 (a)(1).
To resolve this issue, we ask that the City develop and submit
to us by March 15, a work out plan. This plan would describe those
steps which the city believes will ensure that the expenditure
benchmarks wlil be met, and identifies which individual(a) are
responsible for those steps to be taken. The plan should also
include a monthly drawdown schedule, against which we can measure
the City's progress. To he most useful, this plan would include
schedules for each on-going CDBG activity.
There are a few items that we suggest you consider when thisscheduleisdeveloped. First, our recent February 17, 1994, letter
to you suggests that the city will need to rebudget one or more ofitsprojected1994publicserviceactivities. A delay in thisrebudgetingandimplementationofactivitieswillmakeitmore
difficult to achieve the benchmarks. Secondly, we suggest that the
city examine the number of staff currently assigned to administertheCDBGprogram. From our perspective and experience, the number
is insufficient given the size and the complexity of the program. Finally, your schedule may inKUnde a request for technical
assistance in specific areas. We would work very hard to provide
any training or technical assistance that you may request. of
course, how you implement the program is ultimately your decision. However, we thought we would offer these suggestions for your
consideration.
A failure .to meet the benchmark requirements by November 1, 1994, may result in a contract condition on the 1995 CDBG award.
This condition would likely require the timely expenditure of fundsduringthe1995programyear. If the requirements of such a
condition were not met, the CDBG funds in the LOC would be reducedbytheamountoffundstbAtwereinexcessofthebenchmarks. We
are hopeful that the City will be able to take steps this year to
avoid such a contract condition.
If you have any questions on this matter, please contact JohnSwansonat370-3022.
ve-/
f
erely ours,
Thomas T. Feeney
nager
ccs
Milt Dale, Housing Specialist
CITY OF PLYMOUTH
1994 WORK OUT PLAN
FOR TIMELY OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FORWiag air steps the City will be taking to Ply cqwnd CMG funds during the period
between Manch 13 - November 1, 1994 by program activity:
SOUTH SHORE PARK
Primary Stdf:
Milt Dale, Housing Specialist
Iarry Jacobson, Assistant Finance Director
Erik Blank, Park dt Recreation Director
Current Statue:
All work has been done and HUD approvals given. Work remaining is to complete a
drawdown on funding held by HUD and determine all documentation is in order.
Monthly Drawdown Schedule:
Much/April $140,000
Total $140,000
FIRST TIME HOME BUYER PROQRAM
Primary Staff.
Milt Dale, Housing Specialist
Denise Hutt, Housing Secretary
Helen IaFave, Communication Coordinator
Steps to be taken:
1. Publicize program in all available local media.
2. Comm all Plymouth nal estate office managers.
3. Contact all latger Plymouth based employers.
4. Encourage Plymouth homeowners selling their homes prior to moving into Plymouth
Towne Square to consider selling their residences to a program client.
Monthly Drawdown Schedule:
MircldApril $43,000
May/June 30,000
July/August 30,00D
Seplember/October 30.000
Total $133,000
Page 1
Primary Stag:
Milt Dale, housing Specialist (This is a sub -recipient client.)
Current Status:
Property has ban purchased and other cents paid and reimbursed by the City. HUD
has not yet been warranted.
Monthly Drawdown Schedule:
IWIWWAptil 534,930
May/June 3,250
Total $38,200
Primary Staff:
Milt Dale, Housing Specialist (This is a sub -recipient client.)
Current Status:
HTC staff is in process of securing a suitable facility for a computer training comer.
They anticipate the mod to.provide accessibility improvements and other structural
changes this summer and early fall.
Monthly Drawdown Schedule:
March/April 2,000
May/June 3,000
July/Auger 20,000
Sept./Oct.' 37:000
Total $62,000
Primary Staff:
MiltDale, Housing Specialist
Kurt Hoffman, CIN'L Jwst
Anticipated Funding Needed:
Based on expenditure rate of last three years, we foresee the demand for approximately530,000 in the upcoming six months.
Monthly Drawdown Schedule:
March/April
May/Juno
July/August
Sept./Oct.
3,000
8,000
9,000
10,000
Total $30,000
Page 2
Prin ury Staff:
Milt Dale, Housing Specialist
Oft Greater Minneapolis Day Can Association is the sub-recipiern client.)
Anticipated Funding Needed:
Based on expenditure rate of Inst several yon, we foresee the demeod for
approximately $12,000 in the upcoming six months.
Monthly Drawdown Schedule:
March/April
May/June
July/August
Sept./Oct.
I , %J IVV.,YILJ0Y00l)-EDUr47ZrN
Primary Staff.
bfik Dale, Housing speciaiist
3,000
2,500
2,500
4.000
Total $12,000'
Status:
On March* 10, 1994 the City received a funding request with documentation from the
City of Brooklyn Park to pay off Plymouths contribution of $7,500 for
oonstruaron/remodeling of a head Start facility in their community. Those funds over
the $7,500 will go towards general CDBG administration.
Monthly Drawdown Schedule:
March/April $7,500
May/June 1.864
TOW $9,364
PLYMOUTH PARK & RECREATION (INITIAL REGUESTI
Printery Staff:
Milt Dale, Housing Specialist
Erik Blank, Park & Recreation Director
Mary Bisek, Superintendent of Recreation
Current Status:
Park and Recreation is in process of obtaining proposals on coat of handicap
accessibility surfacing for beach use. One-on-one assistance to handicapped park users
will be in this summer.
Monthly Drawdown Schedule:
Nkmh/April
May/June
July/August
Sept./Oct.
2,000
3,000
4,000
1,000
Total $10,000
Page 3
Primary Staff:
Milt Dale, Housing Specialist (Phis is a sub -recipient client.)
Current Status:
Last month I met with CASH staff to outline CDBG requirements and view their
operations. I anticipate expendidues of 81 1003150% of their approved beading byOctober.
Monthly Drawdown Schedule:
March/April 500
May/June 1,000
July/Auger 1,500
Sept./Oct. 2.000
Total $5,000
Primary Staff:
Milt Dab, Housing Specialist
Erik Blank, Park dt Recreation Director
Mark Peterson, Superintendent of Parka
Current Statue/Mtidpated Need:
Park and Recreation is allmupdog to refurbish a number of parka and play areas to
make them ADA "friendly'. This involves replacing sand areas by play structure with
a surface amenable to wheelchair participants.
Monthly Drawdown Schedule:
March/April
May/June
July/August
Sept./Oct.
10,000
20,000
20.000
Total $50,000
Page 4
i -i l 1.• • ; •1
Anne Hudburt, Director of Community Development
Milt Dah;, Housing Specialist
Denise Hutt, Housing Secretary
Kurt Hefiman, ClertPrypist
may has a HLMHWroved Wired Cost Rate Proposal and utilizes other staff as
needed.)
Antleipabd Funding Needed:
Based on expenditure rates, we f0reree the use of 820,000 in staff time by the end ofOctober.
Monthly Drawdown &hedule:
Mawh/April 3,000
May/June 5,000
July/August 5,000
Sept./Oct. 5.000
Total $20,000
1. South shore Pads
2. Fins Time Homebuyer Program
3. The Community Home Program
4. Hammon Technical College
S. Home improvement Graut/Loan Program
6. Child Can Assiatanoe
7. Early Childhood Education
B. Plymouth Park dt Recreation (initial Request)
9. Community Action Suburban Hennspm
10: Plymouth Park & Recreation (New Prognm)
11. Administration of Programs
Total Anticipated Bxpe"tures
Draw down needed by November 1 (as per HUD letter)
woken)
140,000
133,000
38,200
62,000
30,000
12,000
9,364
10,000
5,000
50,000
20.000
309,564
357,439
HRA RESOLUTION 94-01
DING - ALLOCATION OF FISCAL YEAR 1994 COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Plyam a for Placate t Year 1994 will be in receipt of $25,000 of
additional funding or a total of $297,000 of Community Davdop ow Block Groot funds to
utilise is sucb a way as to assist low and moderate low= lis: S4
WHEREAS, on Fdnu q 1, 1994, the Plymouth Housing and Bedevdopmeot Auft ty belt a
regular mash to discuss use of these additional funds in accordance with faders]. guidelines;
NOW, - TH>RIWORE, BE 1T iIEIMBY RESOLVED BY THE HOUSING AND
REDEVELOPMENT AUTHORITY OF THE C11Y OF PLYMOUTH, MINNESOTA, that
the Housing Authority recommends the Plymouth City Council allocate the Fiscal Year 1994
Community Development Block Grant funds as follows:
I. Rehabilitation of Private Dwellings
a. Administration of Activity 7,000
b. Grams/loans to homeowners S69.000
Subtotal S 75,000
2. Child Can Assistance
a. Administration of Activity 1,000
b. - Child Can Assistance
Subtotal S 30,000
3. Scautered Site Homeownership
a. Administration of Activity 5,000
b. Grantalloan to First Time Homebuyers Sao
Subtotal 85,000
4. Plymouth Park & Recreation
a. Administration of Activity 500
b. Capital Funding S 4,500
C. Onemon-one Assistance S 5.000
Subtotal 10,000
S. Community Action Suburban Hennepin (CASH)
a. Administration of Activity 500
b. Public Service S 9.500
Subtotal 10,000
6. Ha mgft Teodoical Collie Mm
e. AdmWW&don of Acdvity S 1,000
b. Capital Funding 161
subtoW $ 62,000
7. Admidistaadon of Ovmff CDBG PhW= S 25,000
TO $297,000
Adopmd by the HMWM Mad 20&vebopmot Audioftiy of Fdmagr 1, 1994,
sdm:cdbg0201)
0 2210
FEB 17 1994
Dwight D. Johnson, City Manager
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MB 55447
SOBJHCTs 1994 Community Development Block Grant Award
Plymouth, Minnesota
B -94 -MC -27-0009
As you are aware, we will soon be able to approved F'mouth's
Community Development Block Grant (CDBG) Final Stscement.
Therefore, we believe it is incumbent upon us to advise you that we
believe there are activity costs in the Final Statement that are
not eligible for CDBG funding.
The City's application proposes a number of Public Service
activitiess
Child Care Assistance $ 30,000'
Plymouth Park and Recreation 5,250
Community Action Suburban Hennepin 10,000
Hennepin Technical College 62.000
107,250
to Ov final statement listed only 8 25,000 for this activity. However,
the linsl statement budgeted only a total of $ 272,000 (the estimated
grant award) and not 8 297,000, which is the actual grant award amount.
We hale been advised that the City proposes to use 8 5,000 of the
additional 8 25,000 in grant funds for this activity.)
The Housing and Community Development Act of 1974, and its
implementing regulations include public services as an eligible
CDBG activity (g 570.201(e)). However, the program limits the
percentage of one's program funds that can be obligated for public
service activities. Subparagraph (1) rendes
1) The amount of CDBG funds used for public services shall
not exceed 15 percent of each grant, except that for
entitlement grants made under subpart D of this part, the
amount shall not exceed 15 percent of the grant plus 15
percent of program income, as defined in 8 570.500(x). For
entitlement grants under subpart D of this part, compliance is
based on limiting the amount of CDBG funds obligated for
public service activities in each program year to an amount no
greater than 15 percent of the entitlement grant made for that
program year plus 15 percent of the program income received
during the grantee's immediately preceding program year.
As stated above, the 1994 Plymouth grant is $ 297,000. We
have been advised by your staff that the Plymouth CDHG program
received $ 19,860 in program income during 1993. Thus, $ 47,529 is
the maximum amount of WHO funds that can be obligated for public
service activities in 1994. This is substantially less than the
107,000 that has been budgeted for public service activities.
We acknowledge that you staff believes that the Hennepin
Technical College activity should not be classified as a public
service activity. However, we have reviewed the activity andbelievethatitmustbesoclassified.
We advise the City to rebudget its activities so as to avoid
noncompliance with the public service eligibility regulations of5570.201(e). We are aware that the City is in the process of
budgeting for the additional $ 25,000 in CDHG funds. We suggest
that the City consider rebudgeting some of the public service funds
at the same time.
If you have any questions or desire assistance in connection
with this letter or other items related to the CDSG program, please
contact John Swanson of this office at 370-3022.
Very sincerely ,/ Yours,
Thomas T. Feeney
Manager
cc:
lilt Dale, Housing Specialist
CITY OF PLYMOUTH FUNDING CONSIDERATIONS
CUMMKINITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
FUNDING BALANCEWALLOCATIONS/SPENDING
FOR PERIOD JAN. I - NOV. 1,1994
AS OF 3/14/94
FY 199+ salt Pr 11med A40" BdwW Aadkbaled Spmdas Aetlelpalod
Aandb BNaeae F=ft FoaftAwmedm Mar 20*ndm as per Bdh m
as etJm.1 AOomd= or Addhhm m Addam WG*M Pae Nerraehv 1
saps shm Park 140.00D SO 50 140.000 140.000 50
IWO 21me m 1 173.214 585.000 MUM 238.214 133.000 105.214
c ®ams 38.200 so 50 538.200 Um 30
Bm q* Tedd d Cdlgp SO 562.000 50 562.000 562,000 50
Game Improremead 390.783 75.000 590.000) 125.783 530.000 596.783
Chad Care Amboses 10.219 530.000 SO 540.219 512.000 528.219
Herb Chodhood Siomlim 59.364 30 50 59.364. 9.364 50
PSrk ! e wndim 50 510.000 50 510.000 10.000 50
Co®uollt AeOas 50 10.000 50 10.000 mom 35.000
Smiar $Wd= PambO 20000 30 50 520.000 50 520.ODD
AdmbdsUodm 533.717 Mom 50 538.717 520000 M717
ADA Ae =Wft
Improremma OEM 50 50 550.000 530.000 530.000 SO
5•
MEMO
CITY OF PLYMOUTH
34M PLYMOUTH BOULEVARD, PLYMOUTH, MN SSW
DATE: Match 14, 1994
TO: HRA Board
FROM: Anne Huriburt, Executive Director
SUBJECT: proposed Amendments to 1994 Budget Fuad 234, HRA Levy (Senor
Housing)
On Match 1, the City of Plymouth received a letter from the Department of Housing
and Urban Development (HUD) indicating that the City was out of compliance with the
program performance criteria for the Community Development Block Orant (CDBO)
program. In a separate memorandum, you will receive some nmume dations for
reallocating the 1994 CDBO funds to help implement the 'work-out' plan that HUD
has feauested.
In their leder, HUD indicates that they believe that one of the reasons that Plymouth is
out of compliance U the lack of sufficient staff to administer the program. I agree with
this assessment, and in this men oranfirm I will outline my recommendations for some
actions to deal with this problem. These actions require amens to the 1944
budget for Fund 234, which must be reviewed by the HRA and approved by the City
Council.
NM FOR ADDITIONAL STAFFING
Shoe I joined the City staff six months ago, I have observed that we are attampting to
operate a fairly huge number of activities with a very small staff The Section S
program requires the majority of the time of the Housing Secretary (Denise Hutt) and
the Clerld ypist (Kurt Hoffman). The Housing Specialist (Milt Dale) takes most of the
responsibility for CDBO, Senor Housing and preparing agenda reports for the HRA
board meetings. Some of our projects, particularly the ung rehab program, an
very time intensive. Milt receives support from Denise and Kurt.
Staff time for CDBG activities is not a sew problem. Partly because the city received a
large balance of funds when it took over the program from Hesmpm County several
years ago, there have been significant budget carryovers every year. It appears that a
problem has been building for several years and has became acute over the last year for
a number of masons.
A major factor is the Senior Housing Project. Getting this project underway has
required a hit of staff time, including time to work out the admission and occupancy
policies, communicating with interested seniors, and soon, the applications process.
There will be a substantial time commitment of staff to monitor the project, bared on
our recent discussions with Walker about the management agreement.
Another factor has been stafflug in the rest of the Community Development
Department. Because the City also has a very small planning staff that has experienced
significant vacancies during the last year, I am unable to give much time to HRA
activities.
Other HRA ac dvwes are also demanding mom and more staff time. Administration of
Section 8 Housing Assistance Program ceRifWates and vouchers will be changing. We
will need to get moio involved in the family self-sufirciency program if we am to have
any hope of obtaining additional certificates.
I'm also concerned about what we are pld doing at this time. We have little or no time
to investigate new program ideas. We are not able to take advantage of opportunities
that comm along. For example, we recently were notified by the Minnesota Housing
Finance Agency of their new mortgage revenue bond program. It appears that this
program could be very compatible with and could enhance our First 'lime Homebuyer
program, but we do not have time to prepare the plana and proposals required to take
advantage of it. This is just one example.
With additional staff, we could be more proactive with our planning activities. The
Board has expressed an ir+atest in doing some planning for senior services, for
example, that we cannot carry out using CDBG funding or with current staff. We
should also be monitoring developments at the State Legislature on housing seeds.
Suburbs such as Plymouth are coming under fore for not doing enough to meet the
needs of lower income citizens, and for wectisg barriers to affordable housing. With
the time we have available, we are unable to respond effectively.
1 recommend that we proceed immediately to add a new supervisory positi-a to the
Community Development Department staff. This individual would occupy i position
in the organisational chart (a copy of the current chart is aawJw) at the sae a level as
the Planning Supervisor, Building Official and Clerical Supervisor. Currently the
department has four divisions, but all Housing division staff currently mpvrt to the
director. Adding a position at this level will allow us to hien a professional with
experience in housing and CDBG programs, and also help me, as the Department
Director, to be able to focus on the bigger picture of managing the department.
In addition to hiring the supervisor, I recommend that we also provide funding to hire
an intern. An intern could be hired more quickly, and would provide some additional
support over the next several months.
ZLMMM
The FHA's current tax levy can be used to fund the new pod don. In the last several
yams, the levy has been •send money for the Soda Housing project. In the future, a
major portion of the levy will be dedicated to providing rent subsidies to the project.
The admission and occupancy policies ensure that this amount will not exceed
300,000, and will likely be less.
The 1994 tax levy is $371,000. Because of tax abatements, a more realistic estimate of
revenue is $352,000. The table that follows shows the recommended revised 1994
budget, and also projects that budget into 1994. Based on the pro forma for the senior
housing project, the funds needed to support the addition to the construction fund
350,000) and for rent subsidies in the last three months of 1994 as units begin to be
occupies will total only $80,556. The remainder of the recommended budget would
fund approximately 6 months of salary and benefits, allow us to i urchase a computer
workstation and software and cover the miscellaneous costs. of adding a now employee.
Based on this estimate, $212,844 of the 1994 levy could be carried over into 1995.
Bven without carry over, there would be enough funds to cover the position in 1995.
In following years the budget should allow us to maintain the position from HRA
revenues, assuming no significant change in the tax levy.
Also attached to this report you will find copies of the 1904 revenue and expenditure
budgets that were adopted by the city Council.
Following HRA review of the proposed budget amendments, a recommendation will be
forwarded to the City Council for action, possibly on April 4. If approved by the
Council, I hope to complete a position description and begin recruitment by the end of
April.
I. Community Development Department Organization Chart
2. Table, 1994 and 1995 proposed Budgets, HRA Levy
3. 1994 Adopted Revenue 6t Expenditure Budgets, Fund 234
orsos9 ers-14)
CITYOFPLYMOUTX
COMMUNITY DEVELOPMENT DEPARTMENT
M
COMMUNITY DEVELOPMENT DEPARTMENTICommunityDeielcomentDitectm
cinwservbnI I" °moiDhdd.e I I Ham6g I I &prim
Plum Eimmuia
Date camwinq km clalc
c ry t cn r T-
234PROP.XLB, N113184
1884 and 1888 PROPOSED BUDGETS, HRA LEVY
Fend 234
1884 1885
801.00 Repuer salaries 25.000 54.000
802.00 Temporary Salaries 8.000 0
TOTAL PERSMIAL 8011=0
MAMMALSMOSAMM
33.000 54All
701.00 018ae Suposs 250 500
712.00 RIM 8 pubBWnp 1,000 1.000
M.00 P 1.000 1.000
704.00 Photo 500 1,000
751.00 Photowaft 50 50
TOTAL MATERIALS i SUPPLIES
CONTRACTUAL SERMCES
2,800 3.550
802.00 Lepel fess 13.000 5.000
810A0 Qenlor hou ft
C.onsirudon 50.000 0
Rent Subsides (tram Pro Forma) 30,556 261,888
811.00 Employes Tm kft 500 1.000
812.00 Conferences and Semkom 250 500
813.00 Weeps 100 200
818.00 8ubealplione embend" 200 250
825A0- Employee Fdnpe Beneft 6,250 13,500
832.00 (AIS
TOTAL CONTRACTUAL SERVICES 100,858 282.318
821.00 Mrd*wy d. Equ mord 2.500 0
TOTAL CAPITAL OUTLAY 2= 0
DEPARTMENT TOTALS 138.158 338,888
REVENUE 352M MUM
DIFFERENCE 212A" 12.132
sOMM
hP»
i
3:
hP»
VP'n
Jill .,
II MOKMI'
ENNEED
77 l. 11111=
1=00=00 s=
VP'n
T
MWo
CITY OF Pi.YJKOUTH
3400 PLYMOUTH BOULEVARD, PI:YMO[T1H, M14 SS447
DATE: March 14, 1994 for Housing and RedaWki mot Authority Mating of
Manch 17, 1994
TO: Anne Hurlburt, Swcutive Director
FROM: Milt Dale, Housing Specialist/
SUBJECT: SENIOR HOUSING PROJECT UPDATE
UPDATE
Construction is moving ahead, albeit a little behind schedule at the Plymouth Towne Square
site. The delays have been due primarily to the cold spell in January, according to Jerry
Rothmeyer of Pam tit Sons, the general contractors. For commissioners who have ban by
the site, you have noted construction is up to the third Mor on the south wing as of this
writing.
MELTING ON PROPERTY MANAGFNUM AGREENEN I'
City Staff held a meeting on March S with David Groot and Donna Planta of Walloer
Management, Dao Nelson, our City/HRA attorney, regarding the Property Management
Agreement between the Plymouth HRA and Walker Mamapment, Inc. on the mamagment of
Plymouth Towne Square. Discussion focused primarily on financial management concerns.
All parties agreed to use the Walker prof nma as a budget for 1994 and 1995 with a regular
budget prepared for the 1996 calendar year. The Property Management Agreement would be
changed to terminate on 12/31/96 rather than on 9/30/95. The City Attorney w111 also provide
written direction as to establishment of funds and the transfer of funds.
John Barney of walker believes the HRA could realize rental income of nearly $200,000 over
what is projected on the proforma if the building is fully rented by 12/31/94. In Dan Nelson's
opinion, Plymouth Towne Square, when fully rented, could a rn the HRA 5100,000 annually.
Walker Management las now completed the Marloeting Plan, the Property Management
Agreement and the Management Plan. These documents are available should Commissioners
wish to have a copy.
M17
KI U
DATE: March 14, 1994 for Housing and Redevelopment Authority Meeting of
March 17, 1994
TO: Anne Huriburt, Executive Director
FROM: Milt Dale, Housing Specialist /oft
SUBIBCr: INFORMATION 1TEb1S
A. GRAN'T'EE PERFORMANCE REPORT
Bub year a Community Development Block Grant (CDBG) entitlement city is required to
submit to HUD a 'score card' of their performance as a CDBG geantae for the past year.
This report is to be submitted by March 31 of each year. Stsff is in process of preparing
this report and we will provide a copy to commissioners for their information.
B. FIRST TIME HOMEBUYER PROGRAM
A workshop was held on March 2 at City Hall where three families attended, four failed
to attend and throe others were excused from attending as they had attended an earlier
workshop. R appears we will have a trial of eight likely prospaxa for this round. We
aro looking to start a second round in April. It is our attention to actively promote this
round through the Plymouth Scar Sotior and by contacting City real estate office
managers said all Ind mortgage larders.
C. SBC77ON 8 PROGRAM
Denise reports that some major changes are afoot with Section 8 with certificates and
vouchers due to be merged. She recently attended a HUD workshop where Nan McKay
addressed the attendees. (The City currently van Nan McKay software for our Section 8
program.) We can expect these changes within the next six months.
The coat of administrating our Section 8 Program is increasing. We aro looking at some
of these coat factors and will be making some recommendations soon as to how we can
make some adjustments.
D. NEWSPAPER AR77CLB
See anwe atmched)
B. FAMULY SELF-SUFFICIENCY PROORffiS RSpow
We will be holft the fret meedog of a wog aommi" for a Family Sdf
Suflicieocy (FSS) Program involving St. Louie Pads and Plymouth. This moft will
be held March 19 at Plymouth, City Hall at 1:30 P.M. We anticipate 15 or so
per•
F. THANK YOU LET=
See letter attached)
Attachments:
1. Star ?Nbrate article, dated Wedaeeday, February 23, 1994
2. Thank yuu Inuor
WEp FEB. 1-31 14R 4 6W TRlWNE—_
Met Council is new target in public housing clispute
ho HapRvtsperger 1992 Bled a eiewaetim snit m bey deRndants in the wit — the dry of view subut6a' ---pita for sass nod sisoe IAen. atiaordire8 m the Legal AidIffiVYtiarhalfofpobliehaatn; tesisasaed the
Minenpolu the National
Minneapolis. flee Misnespolis Cam-
Development
bleat moetey and to ase "ineome
htetsing
Soaet And atrespt m resolve
a18-er of munity Agemey creel the d one criteria for tart cad d1RR Ong m of
The bleaaptdian Coundl but 40ed Association Bar me. l dvaa-ament of MinMinneapolis Public Homing Ambt those tepaats, they said. dese dOg and debeuno; ppuublic
to promote ba6inoOme bomiog in Cohmed flaple. ity. The desMline to add stew patties haesuegoasot coax Witham the'
the suburb and should b added to • m the wit tws yesmd y. The council a ,,,d this authority vohemmt of me Mel Council and
tb list ofdeBadana in the lattsuit to The teat consesds tot the city and in me 1970s and qtly I s, the the tabmbs. bah patties said.
puW c h aletKies have perp--- Both sift contend that the Met kpl doatmaa said The suburban
step, a--otthnt to tepexsts filed Tens
m U.S. District Coors in Minne-
cased pmtsems of toad meg
eedatian in at cd y sod teepteas that
Council has abandoned its heal te•
to develapmest
sore of the metropolitan era's sum
ousioa
What we have to sty (ofMin.
speetis the the actrsa m dtt te
spomibvltty the
of htw-i000nx hamne in the sub
sidived -Dew from 10 to 41
paoat betaan 1971 and 1981. oro
senpotis emakin ardt 1,1
Aid std the NMCP
Pik tabs aatdi m the Leel Aid Society.
myiot else
issues • bwam+ome
ebd11rwasmade1bmeMinn- Zb=
of povaly and
Aid Society. is The re lumm: sh o was Bled by several The oounW but the authority to to- But pros but virtually halted Hoatbg cooaned m page SS
mullOWN / Sun's ekvicadons are vast for future of public housing
Cemented ha: pup is aaid.to the L4al Aid Soeidy. ' HUD. Btr ample, ended abam
Met
hosaia8 astsenaatbn canna be to Ken Raddi-hr. soohesmm for the
the deenioas helped so-
adaaa that problem.
IS mt'Oion to the MinnesoWa Pub.
he o AuUarity m 1O&D towmutedvril6inmebordPofMine-
MPOW said Louis S1mhk rapmeecut.
He Camel said he could tot coot•
mem on TMMC s0qPdom. Bat he The council but eeoedetead at 4o- oailitate tpe Near North Side prWecs, according to the own doa- ion to MirmapO& Publicif oases said anal cad dry officials; had knatm of the mew even by In. mma.
It man be resolved on a net mare on a Sar s o m tee ifthe Dome sad race b!y repaadly apptov. a wi scale" be taolved wimom til- for infesstnxtmeeee done.. HUD loam met the
IlmoUgr a fitilpition di.
rotor Bx the Aid Bar it sun nes foaoeedbL"sold Rad
ditwm% soch as 10011%
toads ted aehool:, in tueo r of me
same subntbm a mmunitta that
p"
rAgt eibc
and tan tdea6itia
trot improve the dtiondidhismdieter. "WeNe nes sstpidd m be s have the least loin inao®e tiomiop
mesal uompe
of me ptpjects but would ivtssesdeasedkmuftft b pagyafthva" and the most esdm hoasioe
me
rdothsoe assts itsofmeNoratahaatio8ThesortbuteaarmaasstegemmAidaoaaotmdon," s
mim in Nboenpom dmitg to
The hommg is a deserts•
SO, so Potme of pub4e o t m
Mmoaepotis is Cm The bk picture aesit representsidsSan.
sed. mu hast mit mast b da
asci wbotbe
to mal y ftod nds of hooting omifi-
The Mionespolis geodes alto worm
so add a cross ebe®ag m me US
a t apoenamty Bx me a'qr. me
Met Cameal and HUD t,= polishedand teplaoed, besaid acs for Is- b Ome man end
atom 60 of to eaaerael a
Department of Housing sad Urban
Development
noes met have bxn p Mia
Given that ... it mehes move eenm
percent
Aoa<;rG is Minaaepotis ere io minor
HUD). a coddeedsat
in to suit. (Sty agencies champ mat
and dries -mood meoma.
try bar decades." said Smith. A demolish mem endvre-pvhoa-e mem ilramxntrated pauses ttaas, cap ty far cityNO (hOo" in Ib sob~ be eetdieg to the wit. housing policies
ft +oft
4,99'
It
rill
i'
w lom
Ii
AAJrW
PI
4&1 ion 8
SUMMARY STATXBTICS REPORT
DATBs 03/01/94
SELECTION CRITBRIAs ALL TSMWNTS MRS INCLUDE
X. BEAD 08 HOUSEHOLD COMPOSITION. (0 OF ALL HEADS 18 IN PARSIMB888)
A. THERE ARE 162 MUM 08 HOUSEHOLD. (MAY 88 MRS TON 1 IN A UNIT.)
THERS An 162 HOUSEHOLDS.
8. AGB: UNDER 30 36-39 40.49 50-59 60-69 70-79 80(+)
NO: 44 72 22 8 4 7 5
PCTs 27.2 44.4 13.6 4.9 2.5 4.3 3.1
AVERAGE AGES 38.3
C. 88X: 881L8: 22 ( 13.6) FENRL8s 140
D. SINGLE PARENT HEAD-Oe-HOUSSHOLD FAMMILIES ASSISTED:
MIALB: 2 ( 1.2) PSMAL8: 117
8. ELDERLY HEAD -OP -HOUSEHOLD FAMIILIES ASSISTBDs
0BR ISR ZSR 38R 48R
NO: 0 23 12 0 0
PCTs 0.0 14.2 7.4 0:0 0.0
P. NON -ELDERLY HEAD-OP-HOUSBHOLD FAMILIES ASSISTED:
OSR ISE. 2BR 3BR 4BR
NO: 0 3 103 21 0
PCTs 0.0 1.9 63.6 13.0 0.0
d. RACE/ETHNICITY:
VNITS: 141 ( 87.0)
SLACEs 18 ( 11.1)
MER IED/ALASKAN NATIVE: 3 ( 1.9)
ASIAN/PACIP ISLANDER: 0 ( 0.0)
OTHBRs 0 ( 0.0)
HIBPANICs 1 ( 0.6) NON-EISPANICs 161
H. MIISCSLLANBOUS s
62 YRS OR OLDER: 16 ( 9.9)
HANDICAPPSDs 7 ( 4.3)
DISABLED: 14 ( 8.6)
FULL -TIM STUDENT (18 0: 14 ( 8.6)
NONE 08 TER ABOVE: 114 ( 70.4)
86.4)
72.2)
5+SR
0
0.0
5+SR
0
0.0
99.4)
PER Manager 3.61 (086-93 * City of Plymouth
SW=RY STATISTICS REPORT (Cont).-, Date: 03/01/94 Page:
SII. ALL I,"WERS COMPOSITION: (PCT IS PCT OF ALL !®®EES)
A. THERE An 412 DMERS.
B. AGE:
0-12 13-17 18-29 30-39 40-49
178 42 52 84 26
43.2 10.2 12.6 20.4 6.3
AVBEAGB.AGE: 22.4
C. SEX: ALL - NALB: 139 ( 33.7)
ADULTS - MALB: 34 ( 8.3)
18 +)
D. RACB/ETHNICITY:
50-59 60-69 70-79 80(+)
10 5 9 6
2.4 1.2 2.2 1.5
FEMALE: 273 ( 66.3)
FENALS: 158 ( 38.3)
WHITE: 344 ( 83.5)
BLACK: 59 ( 14.3)
AMOR IND/ALASKAN NATIVE: 9 ( 2.2)
ASIAN/PACIF ISLANDBR 0 ( 0.0)
OTHER: 0 ( 0.0)
HISPANIC: 3 ( 0.7) NON -HISPANIC: 409 ( 99.3)
E. MISCB1JU1SOUS:
62 YRS OR OLDBR: 20 ( 4.9)
HANDICRPPBD: 9 ( 2.2)
DISABLED: 20 ( 4.9)
FULL-TIME STUDENT (18 +): 17 ( 4.1)
NONE OF THE A80VE: 351 ( 85.2)
F. PAMTLY SIZE:
1 2 3 4 5 6 7 8 9 10 11(+)
NO: 27 53 54- 23 5 0 0 0 0 0 0 ..
PCT: 16.7 32.7 33.3 14.2 3.1 0.0 0.0 0.0 0.0 0.0 0.0
AVERAGE FAMILY SIZE: 2.5
G. RELATIONSHIP CODE: (AVG IS AVG PER HOUSEHOLD)
HEAD SPOUSE ADULT UNDER 18 POSTER LIVE-IN 18+ FT STDNT
NO: 162 18 12 219 0 1 0
AVG: 1.00 0.11 0.07 1.35 0.00 0.01 0.00
PEA Manager 3.61 (0)86-93 • City of Plymouth
ro
SUlSMY STATISTICS REPORT (cont);
III. INCOME/ERPBNBES:
Date: 03/01/94 Page: 31
A. IIQOOIOB BRBRMX 1N: (INCOME BEFORE ADJUST MENTI)
UNDER 2500- 5000- 7500- 10000- 12500- 15000-
2500 4999 7499 9999 12499 14999 17499 17500(+)
NO: 0 3 94 23 14 7 4 17
PCTs 0.0 1.9 58.0 14.2 8.6 4.3 2.5 10.5
AVERAGE INC 113: $ 9026
AVE WS `INCOME AFTER ADJUSTMNITS: $ 6035
B. INCOME SOURCES: (AVG IS AVERAGE FOR THAT ITEM)
ZXCBPTIONS: LOWER INC FAMILIES REQUIRING LI EXCEPTIONS: 0
D. RENTS (Averages ger Household, except for UV -P)
TOTAL TENENT PAYMENT: 200.9
TENANT RENT: 172.5
HOUSING ASSISTANCE PAYMENT: 408.5
UTILITY REIMBURSEMENT PAYMENT: 4.0 (Avg for only Hshlds with URP)
SECURITY DEPOSIT: 143.6
S. EXPM98: (AVG IS AVG PER HOUSEHOLD WITH THAT ITEM/)
PE 88 SI/D G CS I
HOLDS WITH: 2 16 119 0 6 0
PERCENT: 1.2 9.9 73.5 0.0 3.7 0.0
AVC AMOUNT: 2962 6901 6316 0 2936 0
400
N B N F N U
HSLDs WITH: 21 0 0 0 42 1
PERCENT: 13.0 0.0 0.0 0.0 25.9 0.6
AVG A110DNT: 2009 0 0 0 12541 4264
WPBLFARB AI
HSLDs wnw: 22 2
PERCENT: 13-.6 1.2
AVC AMMOWT: 163 1
C. XNCOMME CATEGORIZE AT NOUS -IN: INCOME CATEGORISS AT RBEXAM:
VERY LOW INCOMMB: 50 ( 30.9) VERY LOW INCOME: 95 58.6)
LOWER INCOME: 54 ( 33.3) LOWER INCOME: 4' 25.3)
OVER INCOME: 0 ( 0.0) OVER INCOME: 0 0.0)
ZXCBPTIONS: LOWER INC FAMILIES REQUIRING LI EXCEPTIONS: 0
D. RENTS (Averages ger Household, except for UV -P)
TOTAL TENENT PAYMENT: 200.9
TENANT RENT: 172.5
HOUSING ASSISTANCE PAYMENT: 408.5
UTILITY REIMBURSEMENT PAYMENT: 4.0 (Avg for only Hshlds with URP)
SECURITY DEPOSIT: 143.6
S. EXPM98: (AVG IS AVG PER HOUSEHOLD WITH THAT ITEM/)
PER Manager 3.61 (086-93 * City of Plymouth
HANDCP DEPEN ELDERLY
MBDICL CH CARE INA ASSIST DZDUC DEDUC
NEWS WITH: 16 12 0 0 127 36
PERCENT: 9.9 7.4 0.0 0.0 78.4 22.2
AVG AMOUNT: 1063 1985 0 O 831 400
PER Manager 3.61 (086-93 * City of Plymouth
SUMMARY STATISTICS REPORT (coat): Date:. 03/01/94 Page:.
i
XV- UNITS/CBRTiFICATBS/VOUCHERS (PCT is from unite on file except where noted
A. UNIT REPORT: (Calculated only if report includes a single project)
UNITS ON FILE: 0
OBR IBR 2BR 3BR 4BR S+BR1.. UNITS IN ACC: 0 0 0 0 0 0
0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0)
2. LEASED: 0 0 0 0 0 0
0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0)
3. OUTSTANDING 0 0 0 0 0 0OREXTENDED: ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0)
4. BALANCE (OVER 0 0 0 0 0 0UNDERACC: ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0) ( 0.0)
B. PROGRAM UTILIZATION: (Includes ALL units. Use Rpt #13 for more detail.)
PCT OF NUMBER PERCENT
UNITS TOTAL ISSUED/ UTILI-
AVAIL. AVAIL. LEASED ZATIOSSBCTION8CERT: 18 85.7 162 90.0SECTION8MR: 0 0.0 0 0.0VOUCHER: 3 14.3 0 0.0
PUBLIC SOUSING 0 0.0 0 0.0
TOTAL: 21 100.0 162 88.5
C. GROSS RENT
UNDER 200 200 300-399 400-499 500-599 600-699 700+ NO: 0
PCT: 0.0 0
0 8
0.0 4.9
64
39.5
71
43.8
19
11.7AVERAGBGROSSRENT: 60..s
D. CONTRACT RENT
UNDER 200 200-299 300-399 400-499 500-599 600-699 700+ NO: 0
PCT: 0.0
0
0.0
0 24
0.0 14.8
106
65.4
15
9.3
17
10.5AVERAGECONTRACTRENT: 580.2
B. UTILITY ALLOWANCE
UNDER 25 25-49 50-74 75-99 100-124 125-149 150+ NO: 56 100 3 1 2 0 0PCT: 34.6 61.7 1.9 0.6 1.2 0.0 0.0AVERAGEUTILITYALLOWANCE: 28.0
PHA Manager 3.61 (086-93 * City of Plymouth
A
SUMMMY STATISTICS REPORT (cont):
V. LEASING INFORMa1TIONs
TOTAL
A. LMWSE-IN-PLACE FAMILIES: 3
Dates 03/01/94 Pages 5
ELDERLY NON -ELDERLY
2 ( 66.7) 1 ( 33.3)
S. CERTIFICATE/VOUCHER SIZE VS ACTUAL UNIT SIZE: ACTUAL SIZE:
C. EXCEPTION RENTS FOR CERTIFICATES:
09B, 1BR 29it 3BR 49R S+BR
OBR: 0 0 0 0 0 0
CERTIF/ 1BR: 0 26 0 0 0 0
VOUCHER 2SR: 1 0 114 0 0 0'
SIZE: 39R: 0 0 0 21 0 0
49R: 0 0 0 0 0 0
5+ERs 0 0 0 0 0 0
C. EXCEPTION RENTS FOR CERTIFICATES:
092. IBR 29R 3SR 4SR 5+BR
100 EXCEPTION AUTHORIZIn: 0 1 1 0 0 0
200 EXCEPTION AUTHORIZED: 0 0 0 0 C 0
ANNUAL AW. FACTOR APPLIED: 0 1 4 0 0 0
CURRENT OR OVER Flat: 0 1 0 0 0 0
1-100 OVER Flat: 0 1 0 0 0 0
10-200 OVER Flit: 0 0 0 0 0 0
MORE TEAM. 200 OVER Plat: 0 0 0 0 0 0
D. COMPARISON OF GROSS RENT TO FMRS:
E. NUMBER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STDs
OBR MER 29R 3BR 492. 5+9R
VOUCHER% 0 0 0 0 0 0
AVERAGE 0 OVER PS: 0.0 0.0 0.0 0.0 0.0 0.0
NG91BER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STD: 0
F. NUMBER OF ASSISTED FAMILIES WHO, BECAUSE THEIR GROSS RENT IS LESS
THAN PAYMENT STANDARD, RECEIVE A SAVINGS:
OBR IBR 29R 39R 4BR 5+BR
VOUCHER: 0 0 0 0 0 0
AVERAGE SAVINGS: 0.0 0.0 0.0 0.0 0.0 0.0
NUNBER OF ASSISTED FAMILIES RECEIVING! SAVINGS: 0
0BR 19R 29R 3BR 4BR S+BR
CURRENT PMS (AVG): 0 546 716 945 0 0
OR :+ 1.1xFMMR: 0 1 0 0 0 0
OR a Flat < 1.lnFM R: 0 0 0 0 0 0
OR - PMR: 0 6 2 1 0 0
OR > . 9xFNR < FMR: 0 15 S 0 0 0
GR < .9xFNR: 0 4 105 20 0 0
TOTAL: 0 26 115 21 0 0
E. NUMBER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STDs
OBR MER 29R 3BR 492. 5+9R
VOUCHER% 0 0 0 0 0 0
AVERAGE 0 OVER PS: 0.0 0.0 0.0 0.0 0.0 0.0
NG91BER OF ASSISTED FAMILIES WHOSE GROSS RENT EXCEEDS PAYMENT STD: 0
F. NUMBER OF ASSISTED FAMILIES WHO, BECAUSE THEIR GROSS RENT IS LESS
THAN PAYMENT STANDARD, RECEIVE A SAVINGS:
OBR IBR 29R 39R 4BR 5+BR
VOUCHER: 0 0 0 0 0 0
AVERAGE SAVINGS: 0.0 0.0 0.0 0.0 0.0 0.0
NUNBER OF ASSISTED FAMILIES RECEIVING! SAVINGS: 0
Y w'r'rlN- r-..-r-rr ..r. v.-- .rrrr/ •
THIS-RBPORT ALL 0 NNERS
r.rr. -J, Vi/i7 asbuo. Y
G. UNIT TYPES:
34
AVG FAMILIES PER OWNER:.
SINGLE FAMILY: 5 3.1)
DUPLEX: 1 0.6)
2
GARDEN: 152 95.0)
0
EIGEEISE: 1 0.6)
0
TOWNEDUSS: 1 0.6)
S. SOUSING TYPES: LEAS® NOT LEAS®
0.0)
IND GROUP RBSIDENCB: 0 0
CONGRBGATS: 0 0
OWN MANUFACT. /RENT •PAD: 0 0
SINGLE ROOM OCCUP: 0 0
SHARED SOUSING:, 0 0
FANSLY IN CO-OP: 0 0
RENT NANUFACT.&PAD: 0 0
NOD RSS CONVBRTED: 0 0
OTHBR SUBSIDY: 0 0
PBC PROGRAM: 0 16
OVSRISSUED: 0 0
FLAGGED: 0 0
OTHER: 0 0
I. TURNOVER: CERT MOD RSH VOUCHER POB NOUS
AVG TIMES USED/LEASED: 0.41 0.00 0.00 0.00
J.
f
CANCELLATIONS OF CELT/VOUCEIBR:
0VSRINCom: 2 50.0)
HOUSING NOT LOCATED: 0 0.0)
NO LONGER INTERESTED: 0 0.0)
OTESR SUBSIDY: 0 0.0)
OBLIGATION UNMET: 0 0.0)
TOTED BEFORE 60 DAYS: 0 0.0)
OTHER: 2 50.0)
X. HAP/LSASE CANCELLATIONS:
OWNER UNCOOPSRATIVB: 0 0.0)
TOPUM UNDESIRABLE: 0 0.0)
TBNANT DECEASED: 0 0.0)
NO LONGBR IN JURISDICTION: 0 0.0)
NO LONGER INTERESTED: 0 0.0)
SUBSTANDARD HOUSING: 0 0.0)
NO LONGER ELIGIBLE: 0 0.0)
SALE OF PROPERTY: 0 0.0)
PHA INITIATED: 0 0.0)
OTHER: 1 100.0)
L. OWNER DATA:
OWNERS N/CONTRACTS:
THIS-RBPORT ALL 0 NNERS
FAMILIES UNDER LEASE:
24
161
34
AVG FAMILIES PER OWNER:. 6.71
159
4.68
WHA:
BLACK.
2 8.3) 4 11.8)
AMER IND/ALASKAN NATIVE: 0 0.0)
0 0.0)
ASIAN/PACIF ISLANDER: 0 0.0)OTHER:
0 0.0)
PHA Nanaanr o a1 i,.l oeins5: 11.8)
0
4
0.0)
Earl E A1lder=% km
9scisiameskn.NWN55431 •v r apo..0 anreea av wwemen
Friona: X12-884-7300 i w enrae on" ir11Taft
FAeM
f - .800-882-8028 : i Mw.
FAX 612612-884-6819
eogwmri "' - M4 svwwr.m em..we.
QUOTATION
OM Mash - 1994
Plymouth Creek Park Your Rw. No. C40307A7/DC-312073
Plymouth, MN
TERAS: NO 30 Days
To Be Ananped 0
QUANTITY DESCRIPTION PRICE EACH TOTAL
Total Play Bq 76,175.00
Water Play (Purdtaae by City) 4,755.00
Total. PlayPop (3134 Sq. Ft.) 34,305.0
Concrete for PlayTop 11,407.0
Concrew Cull ft 7,019.0
Not t eluW in IM
Sof Step is play Area yr/Rock Base & Fabric $9025.00
Sand for Sand Box $500.00
Inside Walk Only 1000 Sq Ft Concrete $3,250.00
Outside Walk Only 948 Sq Ft Concrae $3,081.00
Installation prices based on prevailing wages. SUBTOTAL 1331681.00
N/A0YESSALESTAX
650.000NOFREIGHT
14,636.00INSTALLATION
148,967.00TOTAL
F.O.B. Factory 0 Destination M WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Shipment approx. 4 - 6 W101112 alter receipt of order.
NOTE: This quotation valid for 30 days.
Please write for confirmation after that date. By
Bill iLivingston
PLYMOUTH CREED PLAYFIELD - IT IS RECOMMENDED THAT MORE ADAPTIVE
PLAY EQUIPMENT BE PROVIDED FOR CHILDRrN WITH DISABILITIES.
Aeees MIY EVoiso too aur or r4woma - Pirwoofe Conk rmtt
1 of every 8 parking staffs it to be desttared as a %an aceestlWe" parAft g stop and
striped to provble an 8' wide staff with an adjacent 8' tulle access aisle. it is encowagrd
the access aisle be cross -hatched to prevent vehldes from parking in the access alsk.
SItage, reaerating the "van aeaeasible" parka stat should be permanently Lwaffid
displaft the white out blue International Symbol of Aeaessffift . the plugs, per
Minmesma stance, indleadng a $200 nuadnurm file for parking in an acceadbir parow
staff without proper state identifteadon, and the phrase "van accessible" parking
A is encouraged the accessible panting spaces be scattered throughout the parkng be to
access different activity areas associate/ with the park The accessible parking spaces
should bepositioned adjacent to existingornewcurb cuts to continue the aaxssiblepath
of travel into the park
CURB CUTS
Curb cuts are provided associated with the existing accessible panting stalls. At the east
location of accessible parking stalls, 'the curb cut is positioned at the head of the existing
accessible panting stall making it impossible to use the curb cut if a vehicle is parked in the
aoceas'ble parking stalls.
Recommendadon,• De adsdng accessible parking staff should be ieposidowd on either able of
the adsting curb cut so as Ili to block the curb cut
It is encouraged the space in front of the curb cur he cross -hatched to prruent vrhkles Iran
blotddng the accessible path of travel leading to the curb cut.
TELEPHONE
There is a public pay telephone provided adjacent to the shelter building for public use.
The telephone is positioned at an accessible height incorporating push button controls and
located on an accessible path of travel.
Ro mmemdatiom: An ampUjtcation system should be provided to increase the volume for
persons who are hard of hearing
BALL FIELDS
3 ball fields are provided which are mo positioned on an accessible path of travel.
Spectator seating is provided at this site. t
Reeommtem bdi m: Provide a fine, staNA slip -resistant path of travel leading to the ball fields.
Examples of an acceptable surface include crushed limestone, asphalt, concrete, etc.
juice gwrn-petersos, Inc. pep 2
AoendbMly E.doMm ally of Plymoom • Plymowb Creer Porch
A jii n surface should be provided adjacent to spectator seating to provide wheek6air viewing
pasttim Examp*i of an acceptable surface btehcde crushed Onestate. aspha4 concrete, et -
A sower/football field is provided at this site. Spectator seating is provided to
accommodate the public.
Xwe nmendaden: A is recommended c.Jbm, stable, slip-rafstant path of travel be provided
leading to the soccer/foorba/l Jleld. Examples of an acceptable surface hwivile crushed
limestone, asphalt concrete, eta
In addition, it is encouraged a Jbm surface be provided adjacent to the spectator seating to
provide ufteekhair v mft positions for persons tieing mobtltry aides.
DRiNKINC FOUSMUPI
L
Several drinking fountains are provided within the park adjacent to the shelter building and
ball fields. The drinking fountain located adjacent to the shelter building is fully accessible
while additional upgrades are necessary to the drinking fountain located to the ball fields.
Recommendation:
A Jbm, stable irl p-resirfant path of travel should be provided leading to the drinking
fountain.
The drinking fountain should be positioned so the spout helgiu Is a maximum 33" above
the floor or ground.
The drinkingfountain should provide controls ohich require single effort operation. Ae
controls should be located at the front of the drinking fountain or on the sides near the
front of the unit.
PICNIC AREAS
Several picnic areas are provided scattered throughout the park. Currently, Aq provisions
for accessibility have been implemented.
Remm iendadoe: v
Provide a Jim, stable, s*resistatu path of travel kadbng to the picnic tables. Examples
of an aeceprabk surface include crushed Gmestorm asphalt, concrete, etc.
1d- 9w"-PMftr-% tae. pegs;
Ata UNY Eraloathm MY of Plymouth • Pbuous CMIL PM&
A Jirm surface should be provided underneath the pknk table sized appraadm ie y 48"
blgger than the table on all jour sides to provide adequate maneuverft space for
person's using mobWry aids.
The picnic table top should be modified or replaced to provide extensions to
accommodatepersonsuftAeekhabs. Gearkneespaeebelowdwplonktableshould
be a minimum 36" wide X N high X 19" deep: A to eneounsgeA as each pknk table
top undergoes repair or replaaemen4 the plonk table top incorporate appropriate
extensions until all pknk tables are accessible.
It is encouraged 10% of the pknk tables be upgraded to provide accesalbl* features.
PLAY EQUIPMENT
A play structure is. Provided which is located within 10' of an aecesuble path of travel. The .
play structure located at the south end of the park is surrounded by timbers and retained
in pea gravel.
Raeammumdatdon.
A firm, stable, slip -resistant path of ravel should be provided leading to the play
equipment. Examples of an acceptable surface Include crushed limestone, asphalt
mete, etc.
A & recommended that a 36" wide section of timbers be removes to provide an
accessible envy into the play equipment.
A resilient surface should be provided leading jrom the timber cutout to the huh impact
activity areas associated with the play equipment, Le. slide, MV, pla7orms~ etc.
As a long range goa4 It h encouraged more adaptive play equipment be provided for
children with dimbtlider
A Vita Course is provided with excercise stations scattered throughout the park. Each
station is surrounded by timbers and retained in crushed limestone. In some locations, the
Umbers have an abrupt edge exceeding W, which could create a barrier for persons using
mobility aides or a tripping hazard. a
Recommendation: It la recommended the timbers W protrude above the ground surface more
than sb" so as to continue the accessible path of travel leading to each exercise station. P will
he necessary to monitor and maintain each exercise station to Insure accessibility.
Juba quum-p krsoo, hm. Page 4
AMwIbMft Srdodtoo ally d Plymootb • Ptywodb CMk FM%
SHELTER BUILDING
TOILET ROOMS
There are a set of men's and women's mull fixture toilet rooms provided within the
shelter building which can be accessed both from the outside and within the building.
Each toilet room incorporates the Minnesota Compliant/ADA alternate accessible
toilet stall. Additional upgrades are necessary to provide full accessibility.
The toUet paper dispenser 6 to be located so It does W interfere *th the use of
the grab bar. A standard roll dispenser should be positioned dimetly below the
We wall horizontal grab bar, at a niWmum heI& of 19" above the floor and a
maximum 36' from the rear molt
71u reflective surface should be mounted so the bottom edge is a maximum 40"
above the flow, gc a full kngth minor can be added.
DOORS LEADING TO HA?,MMOUS AREAS
The door hardware leading to the mechanical root does W provide the tactile
warning strip to warn persons with visual impairments of a potential safety hazard.
RegagunexAgdom h k recommended a textured adhesive strip be mounted on the
backside of the door hardware kadbW to the mechanical room to %am persons with
vlmwl tmpalrntents of a potential safety hazard located behind the door.
RECOMMENDED AMON
iPreactive
Upgrade the parking to provide an appropriate number of accessible panting stalls
and "Wan accessible" parking stalls. Appropriate signage should also be incorporated.
Reposition the east existing accessible parking stalls so they are admacent to the
existing curb cut.
Add an amplification device to the existing public pay telephone.
Reposition the toilet paper dispenser and provide an accessible reflective surface
within the toilet rooms.
JoUt 9=m-pftn*% bur Page 5
Acendbllitr Doloadm Civ at Pbuomb • Pymom6 comb Fm*
Provide a textured, adhesive strip on the backside of the door hardware leading to
the mechanical roam.
Short Term
Add an accessible path of travel leading to the ball fields and provide wheelchair
viewing positions adjacent to the spectator seating.
Provide an accessible path of travel leading to the soccer/football field and
incorporate a firm -surface adjacent to the spectator seating to provide wheelchair
viewing positions.
Insure each exercise station within the Vita Course does W have timbers which
protrude higher than b4" above the ground.
Provide an avis rsibhs path of travel leading to the play structure and remove a 36"
section of timbers.
Upgrade 10% of the picnic tables to be fully accessible.
Long Range
Upgrade the play structure to incorporate a resilient surface and more adaptive play
equipment.
At such time the drinking fountain adjacent to the bail fields is replaced, provide one
of an accessible design.
I
Ida quwwIw&r=% tae. Page 6