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Home My WebLink AboutHousing & Redevelopment Authority Packet 03-18-1995PLYMOUTH HRA STAFF REPORTS MARCH, 1995 Contains some double -sided documents. Film both sides PLYA WIQ BVYWiR7 AAM REDSVEWPAdEffAVEffOXrff .r AyABCB.l8,iMAi' :30A.' 1. can to Order 2. Appmval of February 16, 1995 Mintmea 3. Plymouth Towne Sgiun Mmgpm t Repoli 4. Roquoss for Funds for the Family Self -Sufficiency Pmg mm S. Nomimtion and Election of Ofrwm 6. Betablish Meeting Schedule 7. Scdte&ft of Future Std Planning Sessions i B. Com of Strategic Planning Discussion 9. Adjoyenmant 0=0318) J Memorandum TO: ANNE HURILBURT From: Donna Flaata Date: February 24, 1995 RE: Plymouth Towne Square Monthly Report for January 1"S Monthly Finanelal: January Financial Statements (see attached). Housekeeping reflects the purchase of several rugs for the entninces of the building and the purchase of equipment and chemicals to strip and wax the floor of the elevator lobbies at the garage level. property and Related reflects higher. than anticipated cost of property insurance procured through the City of Plymouth. We arecurrently investigating the reason behind the higher cost and seeking bids for a stand alone policy. This variance rationale also applies to the General and Administrative line for Insurance General. The positive variance in all salary lines are due to timing and will adjust over time. The month of January had a positive cash flaw of $10,357. Occupancy/Marketl.. . Monthly Occupancy Report for January (see attached). 85 units leased, 8 units reserved, 1 cancellation, 6 units to be leased. (One death in January) January Housing Report: includes January Resident Newsletter Plant Operations: On January 1, a break in a beating pipe was discovered in the garage. Damage was minimal and the break was repaired the same evening. Repercussions of the break include a temporary beating problem in third floor apartments and a power surge to the fire monitoring panel which needed to be re -programmed. The cause of the break was due to miswiring of an air -exchange unit and repair costs where handled by the contractor. Resident Services: An organ was donated to PTS by a couple moving into the building. It was placed in the dining room andis used on a regular basis. IN I 0 The Plymouth Police Department spoke to residents about the Neighborhood Watch Program and are are currently working to establish resident participation so that we can tum the program. AnAH-You-Can-Eat Pizza Party was held with over 70 residents, families andfriends attending. We are in process of setting up the I'M OKAY" Program. This a voluntary programthatoperatesbyhavingpeervolunteercheckonthehealthandsafetyofallparticipating residents. N you have any questions, .please contact me at 827-8391. CC' Ed Goldsmith Janet Undbo Sarah Miller 0 m W" 0 Orh A -Wb Oro Mmdb ON" JEWANF 81. IM Tw Admd Bndut vhd. rwwd mahm RwmriM: ervle FiM ie6A86 6MAM Mm pd6W Told r rAddrdOmdm i1M i006 p67) MATO MeuMMMpYq IAN 1AM m SAM Fwf ooram.amod r 0" 4AM PAN) so= tarn @A06 7700 VAR 60400 Aapnyarkh" rams 60.1M m 0017 login Tia d MYLin nd 6s Fran Ov.oOan. ice --ffrAir moi AONUWdb a.6 RW. Orpeddm 14— 17,100 17,160 0 806A01 MmdmSon 0 460 PW4 b rAS*AMM M 0 M 0 ow. b Rapdde M 0 M 0 mob eM P'M0kw.f)wNPAAom.dQp. 0 am PWr Rol I Bonds nip rni VAA fAN O =oadt RNMvn eog alga i81 6enMn' fmmmq b a h 1110" ---Ni%M OM6 Bdr 80owm a rmr 6"m 8 7A67 60 6000.787 a.6 adr AMM Y 81.16M IUAL ___Mm 0 emtin" OOB9T LIMILITIUs A TB MTROW - TBAOB O01 TO BAST AD B01AB)ES AM 1MB0i ACLBO® 9)98TB BE000ITT OMMITB TOTAL 0101091 LIABILITIES COM M Ml TOTAL LO00 T89 OMT TO1D OALAOMa OPMATIM OVICIT MIUM TM01 # B0/ICIT 0BT IB00IR (L09B) TOTAL TOM MIAW TOTAL LIABILITIM 8 ROD BALA0I1 1109T BNAM MOTO 813/ um LIABILITIES AND PRO 1ALAO! 9,196.17 71547.5 I M.0 174.50) 0.10 01AI.s0) 1.M.00 1,61P.00 516.00 14.921 Is 11,541.a 16679.91 14.011.16 164wis 954.78 soy169.00 J".56 0.00 0.00 0.00 41,165.18 70,85.21 01,win 177.404.90) p9,40L.9ih LOS 09,28.71) 0.00 09.256.12) C19,Q7.75) 09.071.78) 010.405.95) 30.692.25 8,7/5.78 05,081.55) 0613a0: A111Anal aar IOL IOI91aaL may U0o1Rr-COWNIN faol0el alera0 - 494!118 10aOCT rAelalt - 0unm1 iOYO ORAL UNM Oar Dan am NOUN IOlTALO MIAO01 IOr8MI 10 WRITER aloWa TOTAL 061Ea100 ave GRIMM im11OOt HISOLIJBIONG a mmr leboWa 0!!16116 - sum" TOTAL 21010an Oe0 OLOIO 0a0171T0 9100. 890-01101 0 08 AO 1641720160 PLIO - 93846 TOTAL 00 10 WA 2OMr 195- 10 0101. 0631!61 1910 PL11On0 Tao 01N00 SIGAUA0 0.10 161.10040 LOS a.30.00- RATaEOT Of 0031100 1TAIAO- OA6 o.1O.0- NL44 17.1116.00 1 IBRO bn i1 16 ISO41 1.as.00 I0:111 150.0o L91Alafl20 MAD 75.91 MAO oMn 14.2/ 9.10.0 750.1 110 M 10.11 ORO 000[7 MIMI a M. Ar#INL 039072 07 11,01.0 43.03146 0.00 G.M. 11,061.00 4'1.061.0 046 20.a9A0 20,2!19.0 040 00 0o m oo x6,ao m o.0 1.0540- I.054o- 0.00 0.00 1.0540- I'M w OAo T.1RAT- 1T.M.W 9.121.13 1.72 7.751416 1T.m1A0- 9,475.5 1.21:.72- 011640- A,MO.iI 01.0 1,:1:.72- 46MAO- b.00.m 1,54646 1.05.0 511.66 19.44 1.Sf646 1.05.00 51146 16040 100.00 OAo 0.00 108:00 100.00 040 175.00 70.00 1a5A0 130.60 175.00 10Ao 105.00 Gmso 207.0 319.50 W.10 6" WAG 89.30 SAD 75.00 10.00- S.5 5.00 75.00 40.00- 02 440 27: 75.19 66.42 3140 2142 S.M.S9 70.325.0 1T.207.S9 a.a 5.672.S9 30,8540 17.207.59 WA 2OMr 195- 10 0101. 0631!61 1910 0.00 SIGAUA0 0.10 161.10040 LOS a.30.00- 54.72 1TAIAO- OA6 o.1O.0- NL44 17.1116.00 GAO 1.20040 ISO41 1.as.00 I0:111 150.0o s3.5 MAD 75.91 MAO 45.0 14s.1o6.0o OA6 20.00 20.00- 10.0 040 50.00 DAD- 10040 MAO 67.62 a.0 s1.30- 5.01 61.62 9340 11.311- SAS 1.60.0 99.16 90.0 30.06- 14.2/ 60.16 90.0 milt- 14.2/ 9.10.0 122.70 20340 02.22- 10.11 172.10 203.00 02.22- 40.11 1,110.0 971.70 GO.O 375.10 72.20 975.70 600.0 375.75 62.20 0.00.0 21346 1K.0 NAG 40.38 2ISA6 144.00 0.66 40.5 1.900.0 0.0 50.0 300.0- 10.0 0.0 SOLO 10.0- 10.0 3.20.0 040 0.00 23.00- IN. " 0.0 15.0 a.0a 10.00 516.90 671.42 20.00 471.42 20.71 671.e 200.00 471.0 15.71 2.406.00 1.00.70 1.209.0 1119.10 46.40 1.666.70 I.2N.0 s0.7o 46.40 Is,0 5.0 WWW W. S TIO TIO "R.! AIRORT "PS - NM OIOOT V RIAOCa OF IN. AC7K Mm I9RUEOE OF M. O NIM Im RpQT... wast arae RAR 07OBT10E0 AN 0A10EIEAEOTs OOM0IS 04.5 170.00 174.50 54.24 006.5 ram 174.5 24.24 9.A60.00 MWITS WLw 177.0 a.7i 14.5! H6.79 175.0 snap ILU t m.00 Mr. WMILITATIOE Le IS.01 16070- 100.00 0.00 150.00 160.00- 10070 1.000.00 CIOETAm ALLOIMIait 66.19 S.1 6." 12.74 S." SAO 6." S.S AOLN MO. it>R-BO1 40172 2.M." I,40.S- 71.15 601.62 t,01 m IAEUII- 71.15 21.750.00 ORAIOO a mm. 171." SOHO 120.01- 62.96 171." 70070 110.01- 62.91 S,400A0 IOLIOO - GREW n6.A2 35.0 95.90- 21.62 25472 45A0 95.90- 27.62 4,200.00 TAAf01eI11aL bast 50.00 166.6= 20.70 646.52 SOHO 10.62 20.70 4.000.00 Ia4m1AIR W o.0 0.0 S W 100.0 om 50.00 50.00- 10.0 Mm v ....... ---......... Tam PMR OveATIws 2.7".45 4.790.00 I.A00.576 76.56 2.77.45 4.SH.Oo M.57- 76.56 4,629.0 OTILITIUs IRILITLEO-BEC. m '.00 1.400.00 61.00- 4.76 1.77P.00 1,400.00 6170- 4.76 16.00070 WILIT04 A VOIL 4,472.41 4.50.00 61.5- 1.5 4.472.41 4.50.00 67.57- 1.14 54,000.00 WILITIEO-WIR 19 1,000.00 1,Wal- 64AS 462.19 M.00 1.161.21- A 21.40070 TOIAL unLIM 6.404.24 7,700.0 1,297.74- 16.07 66404.26 7,700.0 1.205.74- 16.0 IMAM" PUPRIT AN OBAMs AI IUT101 240.0 240.00 0.00 0.0 240.0 240.00 oE001MTM 17."Le 1T.M.0 0.00 Le 11.190.00 11,192.00 IEIEI M E1oPHfE 27.075.0 27,O7S.O0 0.00 0.0 27.07SA0 27.075.0 MN OLX-IOOTHTT 1,061Ao 675.00 M.N S.01 I.ORA0 675.0 DEAL ESTATE TARO 0.00 0.00 0.00 0.00 - 0.00 0.00 1m PEES am 0.0 0.00 0.00 0.0E 0.01 TOTAL "ON a IEA. 45.S74.00 45.1x.00 79E.00 0.01 49.57.00 45,112.00 0.00 om 2.Mm em em Mbmm 0.00 0.00 424 NLN 492.0 S.o7 0.206.00 OAO 0.00 1,41/.00 0.00 0.00 0.00 M.0 O.a1 50,717.0 amil aft 09mMt AO A0O0191OAT19Et NEWS" 00eR1010O.09S. AIOIIT a.Ao0 im AOfO AO T0A9e4 mum. SPROK 0A0>: 03MrI0E 60636 005 a Union. TAO N11A0AT14O.Ms RUINER-=. Be. LIM lAp1E0 AO1 /9OITs owsmff M naTi81 a uniuss 1051780E ftom 00e I 01011 ata OS1I(E1 960 SON - OAU IO11R SIMON; a MR. atmm 111049111,E ESCIL AO3MA0 Tom E4tHAL a AOOIO. TOM QORIOO 113 MOS 178101110 (Loos) ODER M. a SBO S M I MIAOO: OF W. 2,200.00 2.010780 200.00 T50.i0 Tm.00 10.40 MAO 674.00 L40 - 0.8S 50.08 110.00- 0.0 0.01 OAS 12.61 SOHO A.12- 0.0 0.00 LOS 30.00 5.00 LOS 291.00 30.14 8.00- 0.00 OAO 0.00 0.78 3.00 00.78 0.00 0.00 OAO 0.00 0.0 0.0 3,000.00 3,000.00 0.00 301.86 OAOto BAN 0.00 LOD 0.00 19.78 am 19.78 0.00 2s." 0.00- 4210 30.00 ILII 0.00 0.00 OAS LOD 3578! 30.00- 00.01 15.00 TTA) 71.04 TOAD 4.06 300.90: SOHO 40.92 LOD SOHO SOA!- 0.122.06 1,58.00 WAS 44,001.31 46,219.00 1,43WAS6 9.236.72- 21.914.00- 10.79.20 110 In ULS AVKW 1906- ACRK OOIOT 9SSIANS OF W. OECe1iB1 1915 pOOET. . 10.00 2,200.00 2,010.00 200.00 10.00 21,331.00 1.30 750.40 18.00 - 90.40 1.46 9,444.00 1.25 MAO 674.08 0.40- 1.25 0,432.00 100.00 0.00 30.00 50.08- 10.00 400.00 SAS 0.00 OAS 0.00 0.00 S,VAAS 10.21 12A1 50.00 31.12- 78.24 80.00 0.00 0.00 OAS 0.00 OAO 0.00 20.00 30.00 BAN SAO am 300.00 2782 291.08 305.00 a.0a 2782 400 0.00 0.00 0.00 OAO OAS 0.00 09.78 3.00 WIN 36780 0.00 OAS 0.00 0.00 OA0 OAS 0.00 GAO 0.00 OAO 0.00 015.00 0.00 3,05!.0! 3,000.0! 0.00 OAS 36,OOSAO 6.01 300.06 0.0 500A6 0.08 0.00 OAS 0.00 OAS 0.00 OAS I'M." 26.8 19.78 MAO Jo 26.x3 1,0!078! 100.00 0.00 15AS 25.00- IO0.00 300.00 40.30 42.01 MAO 12.09 40.30 340.00 0.0 OAO LOS OAS OAS 0.00 100.05 OAS SOA! 30.00- 180.00 38.00 513.40 95.01 ism 11.01 513.40 to." A A." 78.05 4784 GAS 060.00 11780 30.92 330.00 40.90 11.8 4.20.00 100780 0.00 OAS 50.00- mom 3,450.00 7.36 0,122.04 1158.00 S51.06 1.a 102,135.00 2.11 60,80.31 46,219.00 1,431.49- LIT 001.00.00 66.90 9,230.72- 2/,9114AS- 10.19.20 a6.9S 6498.00- MONTHLY OCCUPANCY REPORT PLYMOUTH TOWNE SQUARE J lilt MEMME ME jp VA 14r7 .,, • m u J M J WALKER MANAGEMENT, INC. MONTHLY HOUBDiG REPORT This report is to be completed by the Honing Manager and submitted to Jane Morgan: Walker Residence Group, 3737 Bryant Avenue South, Minneapolis, Minnesota 33409, by the10thofthemonthfollownthereportmonth. COMMUNITY NAME: PLYMOUTH TOWNE SOUARE NUMBER OF UNITS: 99 REPORT MONTH: JANUARY Name of person compledng this report: Sarah X Mihler, MR4 A Total Number of apartments occupied (including caretaker units) during the report month: ILU: 85 ALU: NA U. III. B. Percent Occupancy (Divide total occupancy b; 'Vat nwnber of units): ILU: 86% ALU: NA C. Attach the Monthly Marketing Report for detailed information. D. Move-Ine Aotidpated for JMMUM 4 E. Move -outs Anticipated for J=UMM l: Death FOOD SERVICE: Not Applicable ASIMM M03= A. Actividese Attach a copy of the newsletter and monthly calendar for the report month. B. Social Services Not Applicable C• Resident Governance: Attach a copy of Minutes from last Couccil meeting. D. Resident Issues: An Organ was donated to PTS by a couple who moved -in in the month of January. The rents have enjoyed it very much. One particular resident plays the instrument on a regular basis, for parties and social events. It has been suggested that a Hymn Sing be held on a monthly basis. Several residents have volunteered to play at and conduct the event. A Fire Presentation by the City of Plymouth scheduled for January was cancelled due to health reasons of the officers, it has been postponed till March. w Iv/ IV. V. The Plymouth Police Department came and spoke to the residents about the Neighborhood Watch Program. About 25 residents attended and several signed up for the ID system. To belong to the NBHD Watch Croup, 30% of the residents need to be willing to have their names on a NBHD Block Map. If we are able to participate in the program, we will install Watch signs at each driveway entrance. Studies show that the program is instrumental in deters some burglars. We are in the process of having residents sign-up for the program. An All -You -Can -Eat Pizza Party was held, the coat was $3.30 per person. Over 70 residents, sta% family and friends attended. Residents commented on having a wonderful time and would like to hold a similar event several times a year. Management plans to hold at least one social a month. Residents prefer a Pot Luck but three times a year we will hold an event like the Pizza Party to break up the monotony. e We are in the process of setting up the "I'm Okay" Program. The Manager held an inkmational meeting explaining the program. A separate meeting will be scheduled to meet with the volunteer residents who will be checkers for the program. The checkers will than meet with each individual participant prior to starting the program. BUILDDIrs AND GROUNDS A. Attach the monthly Building and Grounds Inspection Report. B. Ust budgetdmmaintenance during die report month (over $250): Hskping Supplies 289.00 Purchase rugs for the entrances of the bldg. Hdggng Supplies 173.06 Purchase floor stripping and waxing chemicals & equipment for the elevator lobbies. A. Staff changes during the report month: None B. Staff training programs: PM Name of EMIMm Number in AlMmkilm01/19195 Hazard Communication In-service 6 Ol/MS Vulnerable Adult In -Service 6 C. Staff meetings held (attach agenda/minutes): DAM Number in Attendance 01/12/93 6 01/19/93 6 01/26/93 6 Account Receivables over one month past due: 1dmee's Name AMMMLQUColl[.on Action None A. • 1) Reserved 3 apartments. 2) Verified 10 Applicants. 3) Organised storage unit, cleaned woeamm. B• 1) Established Preventative Maintenance ChecldbL 2) cleaned Maintenance Room. 3) Completed apartment inspections and created punch list. C. RESIDENT SERVICES: ' 1) Coordinated with Plymouth Senior Contact for 055 Alive" Driving class being held in February, at PTs. 2) Asked for volunteers for a "Welcome Committee. D. HOUSEICEEPINCi: 1) Reviewed HomkeepioWdeaning schedule. A. MANAMMM 1) Continue to contact applicants to offer 2BR2BA apartments. 2) Reserve rest of 1BR1BA apartments. 3) Establish Sahty Committee. B. MA2MMAZZ 1) Develop draft of OSHA -required Training Plan for HC. 2) Finish common area inspection and create punchlist. 3) Set up Apartment History Book. C. RESIDENT SERVICES: 1) Meet with Tm Okay" checkers. 2) Meet with Welcoming Committee and formulate outline. 3) Work with Residents on new events introduced this month. D. HOUSEI RRpnvr.; 1) Update MSDS book. 2) Extract carpet in West, South, and North entrances. OE CRIER Vob II, Issue No. 1 January I"s 4 Y y k WHAT'S SO GREAT ABOUT HUGS? There's no such thing as bad hug - only good ones and great ones. They're not fattening and they don't cause cancer or cavities. They are' all natural with no preservatives, artificial ingredients, or pesticide residue. They are cholesterol -free, naturally sweet, 100% wholesome, and they're a completely renewable resource. They don't require batteries, tune-ups or x-rays. They're non-taxable, fully refundable and energy efficient. They are safe in all kinds of weather; in fact, they're especially good for cold or rainy days. They are exceptionally effective in treating problems like bad dreams or the Monday blahs. i Moral? Never wait until tomorrow to hug someone you could hugtodayll :.z D=W by Viol. SOU67. #227 C10ATAWNW4WRM7MAMMY 1 The Resident Holiday Party was held on December 20. Over 70 people witnessed the fun and cheer had by all. CONGRATULATIONS to the five winners of the door prizes, Delores Iskierka, Emily Johnson, Bettie Allison, Clarice Severson, Croy Perry. The best part, besides the food, was the entertainment provided by Lance & Kim Schnacky (caretakers) and Mary Miller. These individuals preformed several specially written Christmas songs for us. If you were unable to catch the words over all the laughter, they have been reprinted for your enjoyment. Jingle Bells We know there's a party At the New Plymouth Towne Square I think everybody and his brother will be there. I know well have a good lunch It might be in a box Then we'll sit at the tables And talk and talk and talk. Jingle Bells, Jingle Bells Jingle all the way I'm glad I'm in an easy chair, Not riding on a sleigh. There's a pretty Christmas tree and maybe presents too I hope I don't get one Cause I didn't buy one for you. Jingle Bells, Jingle Bell's Jingle all the way I'm glad I'm in an easy chair, Not riding on a sleigh. Santa Clans is Coming to Towne You better watch out You better not yell You better be good Or your neighbor might tell Santa Claus is coming to town. He's making a list And checking it twice He already knows that we're all so nice Santa Claus is coming to town. He knows when we've been crabby Or done some dumb little thing He knows when we've helped someone out and said "just give 'me a ring". We better be good And smile every day Then we won't chase our neighbor away Santa Claus is coming to town. Six Days of Moving On the first day of moving My true love said to me, Towne Square is where we'll always be. On the second day of moving My neighbor said to me, My toilet won't flush and Towne Square is where we'll always be. On the third day of moving Someone said to me, I heard someone stepped in glue, A toilet won't flush and Towne Square is where we'll be. On the fourth day of moving Someone said to me, Someone's truck got lost, Someone stepped in glue, A toilet won't flush and Towne Square is where we'll be. On the fifth day of moving 1 Someone said to me, The elevator's stuck, Someone's truck got lost, Someone stepped in glue, A toilet won't flush and Towne Square is where we'll be. On the sixth day of moving Sarah said to me, Don's on the ball, The elevator's working, The truck's unloaded, George cleaned his shoes, The toilet flushes good and Towne Square goes down in history. CIDAYA1 Pgt1EMf18f7PUYANUARY WALKER METHODIST TURNS 501 Research shows the 50 year anniversary mark is one few businesses realize. So when Walker Methodist kicks off its half century celebration in January, we should all take a bowll To reach such a significant milestone, an organization must remain committed to quality care and excellent customer service. At Walker we accept nothing less and it shows in each one of our communities. We also know that to be successful we must have an empowered and highly trained work force; wonderful volunteers; individuals who truly care about seniors they serve and residents who demand the most out of life. We are grateful to each of you, for your hard work and dedication. Thank you for being an important part of Walker's success. A little history... In 1943, the property at 3737 Bryant Avenue South in Minneapolis, Minnesota, existed as the declining Walker Maternity Home and Hospital. The needs of society were changing and care for the elderly was becoming an important issue. So in 1945, the board of trustees of the hospital deeded its property to the Methodist Home. This historic event helped create what we know today as Walker Methodist, Inc., an organization providing health care, housing and community based services to over 5,000 seniors nationwide. To help keep our golden anniversary celebration alive dv vudwut 1995, each employee and resident newsletter will Include "A Moment in T"une", a column featuring interesting facts from 1945. If you would like to contribute to dds column, please contact Gail Calhoun, Director of Public Relations at (612) 827-8303. Take a bow and join in the celebration of 3= companyllll 4 NUTRITION ASSISTANCE PROGRAM FOR SENIORS (NAPS) FREE FOOD FOR LOW-INCOME SENIORS Who is NAPS for? Seniors 60 years or older Residents of: Ramsey, Hennepin, Dakota, Anoka, Washington, ScottlCarver, Sibley 4: McLeod Counties Low income seniors who meet federal income guidelines What food does NAPS provide? Milk Canned fruits, vegetables and juice Canned meat, egg mix, beans & peanut butter Cereal, macaroni, rice and instant potatoes NAPS will be distributed at: CEAP 7231 Brooklyn Blvd. Brooklyn Center, MN. 2nd WEDNESDAY 1:00-2:30 JANUARY 11 APRIL 12 FEBRUARY 8 MAY 10 MARCH 8 JUNE 14 a= nop m mom se roo ae. m..®e Yo - k. ! e ae.na egr beam. Aram RM calor. a umd NdWoii g 1I i, -XDA i01 Pedt v1a0 fed 'b ' I rd, erfOe A eilu=r. Fwd em You Do 2 ham of volunteer community serviceperpackitgepurchased each month You Pay S jq;"Eplus transportation if ueccessa y in advance You Get Meats, vegetables. and Fndts Fate SHARE is a self-help tion -profit program. It works because: Food is purchased in uuck loads: Savings are passed on to you! Fate SHARE is an innovative way for everyone to save money and yourcommznny benefits from the volunteer work of the people who patticipam Fare SHARE serves communities in Minnesota. Wisconsin. Northwestern Iowa. and border communizes in North and South Dakota. Monthly Sample Package 116 Piedt Plndea I lk DIN Ifeat 1 ft m Stids 33 lbs midom isp 116 od" Halos 2 Pigs. Roam Vel lea.Csbbape lea. Cdoy 2 es Redidw 1 a. Five SHARE Newspaper 1 es. Demme 2 as. OWNS 2 es Poppets S as Pbtame3 116 Tesames 2 es 7A=h ohs 31hs. Apples 3 lbs OraSa 1 !6 Whole What Cecil 1 R+. Plena RAP -Fare SHARE i-612.6449339 or 1.800.582.4291 What Can I Do To Volunteer? I like Community Groups. I can: help at my neighborhood school save meals at a local soup kitchen help at a battered women's shelter be a "buddy" to someone with a disability sit on the bosid. of my favorite non-profit organization Ovolunteer at the library help at a Senior Center I Belong to a Church or Temple. I Can: encourage my place of worship to lust the Fare SHARE program teach religious education classes I Have a Phone. I Can: be a phone companion to a senior make calls for my Fare SHARE Hos[ Site call about volunteer opportunities in my neigh- borhood I Like to Garden. I Can: work in a community garden mow/shovel a neighbor's yatd/dtiveway pull weeds for a senior citizen grow extra food to give w others I Like Helping. I Can: be a leather's aide join a Neighborhood Watch group cane for atr elderly neighbor I Like ThIkiog. I Can: make weekly visits to nursing homes I Have A Special Skill. I Can: bake goodies for Distribution Day aa as a translator at eery Fm SHARE Host Site Oft cars lmit items for a fund -riser I Have A Car. I Can: bring friends to Fan SHARE for Bagging Weds . take a senior friend shopping, or to the doctor join one of de Hou Site's Operational Team I Am Strong. I Can: maw on Distribution Day a< your Host Site or the warehouses. do charas for homebound folks AM.: . WORLD SHARE and RAP -Fare SHARE Fact Sheet Reward Yoursen Through COawrhwdty BOdbtg 1. What In SNARE? RAP -Fare SHARE is a self sufficiency community development organization. SHARE is a program designed to ulBize the resources of the members of Its community and build a partnership to enable' parkipams to respect and value their contribution towards building a better fife for themselves and their community. SHARE rewards your Community Volunteerism with an opportunity to purchase a healthy, food package each month for $14.00 (cash or Food Stamps). SHARE began in San Diego. California and there is presently a network of over 25 affiliate programs - Z Do I Cluslify for SHARE? SHARE has 2 qualifiers to become a L Register &pay fee in advance. b. Complete a minimum of 2 hours Community Voluntemism per package each month. SHARE receives no State or Federal funds. There are no income guidelines. Everyone is welcome to be a participant. L How does SHARE work? Pw*b register for the program by paying 14.00 In advance at a neighborhood location called a Host Efts. Complete 2 hours of Community Volunteerism per package purchased each month. Return to the Host Site, on the assigned day, with your rdaelpt and completed Community Volunteerism verification and receive your food package. 4. What is a Host Ste end whet Is Ib purpose? A Host Site acs as the hub for SHARE participants involvement In their local community. A Host Site maintains itself through participants who volunteer to save on the Operational Tears of. Financial. Distribution. Community Volunteerism. Promotional and overall A Host Site may act as a possible location for participants to complete the required number of Community Volunteerism hours. A Host Site is usually located In a neighbabood Church. Community Center. Union Hall ate.. A Host Site Is the local registration and distribution location. fL What is COm nsdiy Volunteerism? Community Volunteerism is giving assistance to an individual or Wily. Community Volunteerism can be completed in your own neighborhood or community by assisting with volunteer projects that already exist. Community Volunteerism can be completed at the RAP -Fare SHARE Warehouse or at the local Host Site on distribution day. Community Volunteerism can be completed by serving on one of the Host Site Operational Tease. L Can NmMw cite do my Commwdty Volunowis rr forme? NO. One of the requirements of the program is completing 2 haws of Community Volunteerism per package purchased each month. The idea behind SHARE is to empower people to do for themselves. 7. What costes in the food pachege? Each month you will receive a healthy food package consisting of fresh Invite. vegetables. frozen meals and staple items. L Where dose ftfood come from? The net wale of SHARE affiliates pool their money together to purchase items In volume and bulk. directly from foodlmeat producers. Because of this purchasing power SHARE can Offer you a healthy food package. L Where do I W 1101signup ? For more infanaft on a Host Site near you. call (612164&0339 or 1.900-S624291. PUNCH LIST/APARTMENT INSPECTIONS 010'° Sarah and Don will be conducting apartment inspections, looking for outstanding punch list items, during the first and second week of January. These inspections are needed in response to the contractors feeling that they are nearing the completion of the punch list. Sarah and Don will follow the below schedule. We estimate each inspection will take anywhere from 5-15 minutes depending on the condition of the apartment. Residents need to be present to alert us to any item missing from the list. If you are unable to meet with us at the appointed time, please notify Sarah to reschedule at the earliest opportunity. We would like to have all apartments inspected by Friday (01/13). A new list will be complied of uncompleted itcus and passed on to the contractor. We appreciate your patience while we work with the contractor to finish the building. 9:00 am -12 noon Wednesday, 01/04 1st floor, South wing Apts 101-113 9:00 am -12 noon Wednesday, 01/04 1st floor, West wing Apts 1.0-132 9:00 am -10:30 am Thursday, 01105 1st floor, North wing Apts 114.119 9.00 am -10.30 am Thursday, 01/05 2nd fir, North wing Apts 215-220 10:30 am -12 noon Thursday, 01/05 3rd fir, North wing Apts 312.317 9.00 am -12 noon Friday, 01/06 2nd floor, South wing Apts 201-214 9:00 am - 12 noon Friday, 01/06 2nd floor, West wing Apts 222-235 9:00 am -12 noon Tuesday, 01/10 3rd floor, South wing Apts 301-311 9.00 am -12 noon Tuesday, 01110 3rd floor, West wing Apts 318-329 Thursday (01/12) and Friday (01/13) will be used to inspect any apartment not available during the above times. SAFETY AND SECURITY Please remember that the building and your apartment is only as safe as we make it. If you see any propped open unattended doors, do not hesitate to close them. If you we any suspicious persons, call the police. Always lock your apartment door whether inside or leaving. Your apartment is like a house, you always lock your home when you leave. TRASH AND CARDBOARD MUSTERS There are. still two large containers in the car wash, one for trash and one for cardboard. Each container is labeled on the front as to what should go in it. It is very . important to make sure you place your refuse in the correct one. There are added pick-up costs when the contents get mixed together. In addition, please breakdown your cardboard boxes. Broken down boxes take up less space therefore reducing the J number of pick-ups needed therefore reducing our pick-up cost. If you have questions, please do not hesitate to ask a staff person for help. Thank youll. aoY 6 COMMUNITY COURTESY Although we have a relatively soundproof building, we ask you to de considerate neighbors and limit unnecessary noise, especially after 10:00 p.m. "Noise" would include, but not limited to: loud television or music, vacuum cleaning, and loud of your company. . FW a. RaWat Hmnbwk SNOW REMOVAL PROCEDURES When there is a snow fall over 2", a snow removal company will automatically come to the building and plow the parking lot. If the snow falls and accumulates over 2" after 5:00 p.m. or overnight, expect the service to arrive at the building between 8:00 a.m. and 10:00 a.m. the following morning. It will be the responsibility of each resident with a vehicle in the outside lot to move their car by 8:00 a.m. If the 2" mark is reached during the day, watch for posted announcements as to the time the snow removal service will be at the building. jf the snow fall is less that 2" it will be at the discretion of the manager if the parking lot needs to be plowed. Regardless of snow fall, the sidewalks will be cleared and salted. RESIDENT ADVISORY COUNCIL The following residents are on the Resident Advisory Council. These individuals meet with the Housing Manager on a monthly basis to discuss various items concerning the building and it's occupants. They are representative for the resident community. If you have a problem and feel uncomfortable bringing it directly to the manager, please contact one of these individuals. The council member will speak to the manager on your behalf allowing you to remain anonymous. Their names, apartment numbers and phone numbers are posted on the Community Bulletin Board. Ruth Sal/men Margaret Pearson Pat Lambie Mary Miller Clarice Severson Arnold Seppa Shirley Runde Joyce McCaughey p1 CALENDAR EVENTS NOTICE...NOTICE...NOTICE—The Thursday Dial -A -Ride trip to Cub Food has been cancelled until further notice due to lack of interest. If Residents would like to reinstate this ride, please we Sarah or Colleen. Fi !l FIRED FIREII! Wednesday evening, January 4, at 7.00 p.m. a Plymouth Fireman will be at the building to talk about what actions residents should take in the event of a fire. in jeu of our recent scare, all residents should try to attend this presentation. DEVOTIONAL A Devotional for all denominations will be held in the 2nd floor Activities Room every other Friday night at 6:30 p.m. Dates posted monthly calendar. COFFEE'S ON J01 On Tuesday, January 10 Qa 10.00 a.m., the traditional Coffee's On will have a special twist. Ron Carlblom will be here to provide musical entertainment. If you don't remember, Ron supplied the wonderful background music at the December Holiday Party. In addition, Ron will also provide information on Amcare Alliance Pharmacy. Come and listen to how Amcare can contribute to your well-being through service, education and competitive pricing. Those residents who attended last months talk were impressed with the service. MOSEY ALONG WITH MOE Moe will be here Wednesday, January 11 at 1:30 p.m. to provide you with information regarding travel opportunities. Moe is a local tour operator who works with surrounding businesses to set-up day oUl-ings and overnight trips, U you are looking forashort (or long) get away, this may be for you. Coffee, treats, and door prizes will be available for those who attend. NEIGHBORHOOD WATCH The Plymouth Police Department will be presenting information on the Neighborhood Watch Program for the building on January 17 at 1:00 p.m. in the 1st- floor DiningRoom. For our building to be eligible to join the program, at least 50% of the residents need to be willing to participate and show up for the meeting. Once in the . program, we will receive Neighborhood Watch signs for the entrance of our property. These signs signify that the residents living hero watch out for one another. We would work together through our watch group and the Plymouth Police to lower the risk of crime in our neighborhood. Please come to the meeting. A little of your time will be a`-) big benefit for Plymouth Towne Square. LUT i •fi trT PIZZA PARTYIle You are invited to attend an ALL -YOU -CAN -EAT PIZZA PARTY on Wednesday; January 18 at 5:00 p.m. for only $3.50 per person including beverage. Please sign-up in the office and we ask that you pay at time of sign-up. Family and friends are welcome to join you. All proceeds go to the Resident Fund. I'M OKAY PROGRAM This voluntary program, sponsored by Northwestern Bell, operates by having peer volunteers check on the health and safety of all participating residents. At Plymouth Towne Square, volunteer residents check on the presence or absence of an "I'm OK" card hanging on participating residents' doors each morning. If you would like more information about this.::. . program, attend the meeting being held on Tuesday, January 31 at 9:30 a.m. in the Dinning Room. Coffee's On will follow. directly afterwards. TURTLE LAKE CASINO DAY TRIP Outbound Tours Is sponsoring a day motorcoach trip to Turtle Lake Casino on Match 9th. If you think you might be interested, a sign-up sheet will be posted the second week in January. 11 10 or more residents are interested in going, the bus will come to your doorstep . to pick up you up. The cost is EMH The trip includes roundtrip transportation, $5.00 in quarters, and 5 hours of gaming fun. The trip is scheduled for Thursday, March 9th with a pick-up time of 8:25 a.m. Please see Sarah if you have any questions. P. SENIOR ACTIVITIES IN THE COMMUNITY The Plymouth News, an update from the City of Plymouth (12194) had three pages of activities open to seniors in the Plymouth community which included Clubs, RecreationJ& Fitness, Classes, Special Events & Activities, Services, Transportation, and Trips. If you missed this and would like a copy, please stop down to the office and pick one up. emir r r Itib•. • 3' i •fi trT PIZZA PARTYIle You are invited to attend an ALL -YOU -CAN -EAT PIZZA PARTY on Wednesday; January 18 at 5:00 p.m. for only $3.50 per person including beverage. Please sign-up in the office and we ask that you pay at time of sign-up. Family and friends are welcome to join you. All proceeds go to the Resident Fund. I'M OKAY PROGRAM This voluntary program, sponsored by Northwestern Bell, operates by having peer volunteers check on the health and safety of all participating residents. At Plymouth Towne Square, volunteer residents check on the presence or absence of an "I'm OK" card hanging on participating residents' doors each morning. If you would like more information about this.::. . program, attend the meeting being held on Tuesday, January 31 at 9:30 a.m. in the Dinning Room. Coffee's On will follow. directly afterwards. TURTLE LAKE CASINO DAY TRIP Outbound Tours Is sponsoring a day motorcoach trip to Turtle Lake Casino on Match 9th. If you think you might be interested, a sign-up sheet will be posted the second week in January. 11 10 or more residents are interested in going, the bus will come to your doorstep . to pick up you up. The cost is EMH The trip includes roundtrip transportation, $5.00 in quarters, and 5 hours of gaming fun. The trip is scheduled for Thursday, March 9th with a pick-up time of 8:25 a.m. Please see Sarah if you have any questions. P. SENIOR ACTIVITIES IN THE COMMUNITY The Plymouth News, an update from the City of Plymouth (12194) had three pages of activities open to seniors in the Plymouth community which included Clubs, RecreationJ& Fitness, Classes, Special Events & Activities, Services, Transportation, and Trips. If you missed this and would like a copy, please stop down to the office and pick one up. emir r PLYMOUTH TOWNE SQUARE January 1995 MmCk h18 RM PRmftV R06m PR PIE/ Ram AR Adit Ram LBEL&W M telfta Yq Room 1 2 3 4 5 6 7 0"=CLOM 10:00 AM Coft 9:70 AM • 700 /M 9aulYBhao00m 900 AM • 700 PM ObPOPa 6:f0PMDneboirl IiW Happy New 7 Year 8 9 10 11 12 13 14 9:70 AM AWNW(M) 10:00 AM C&O 9:70AM•2:7oPM ftm7MPOPm 900AM•700PM 8 7OnPOPea 100 PM Mary sl6n8wb6Mee 15 16 17 18 19 20 21 10:0 AM Coffee l:ao Pss i D Wet& Gm" 9:50M -3:"M 1 17 POPm SAO PM PIZZA 900 AM • 700 PM Opm s vMuw °• PAKff 22 23 24 25 26 27 28 6 10:00 AM Coffee 9-M AM • 700 PM B-qf q0p- 9.0AM • 7:70 PM BnWftgQpm 11:00 AM Q31 - 11:00 AM Wellness RESIDENT Clinic MEETING 29 30 31 10.00 AM Coffee I:OO."M yM OKAY (DR) Dnmdw % Febaly 95 8 M T W T P 8 8 M T W T F S 161 ! 6 7 / ! 10 11 11 If If 11 1! tb 17 If If t1 If t6 17 1/ 1/ 1lmfl7f n 1931717t333621 fl 26 27 21 MmCk h18 RM PRmftV R06m PR PIE/ Ram AR Adit Ram LBEL&W M telfta Yq Room GRAND OPEN/ NG SPEC/ALS PTS BEAUTY SHOPn 551.8912 // open wodnoider and hider, &30 sale • Z•30 pal+, Men welcome - ' No Appolntment Neceleery THE ADJACENT DOCUMENT WAS SUPPLIED BY AGENCY NAMED BELOW. DURING THE REGULAR COURSE OF BUSINESS. TOBE_FILMEDBY ACaira_ACcnontNc Tn IU.A-'r_.nw,..._ Resident Meeting December 15, 1994 The meeting was called to order with 40 residents, Sarah Miller, and Colleen Kreatz present. A motion was made to approve the Minutes from the 11/25/94 meeting by Aris Funder and seconded by George Miller. The Resident Fund report was given by Shirley Runde, $36 was collected from the November potluck. A reminder that a ballot will be distributed to each resident for them to vote on a name for the monthly newsletter. The winner will be announced at the Holiday party and the individual who contributed it will receive a $10 gift certificate to Cub foods. The Resident Council members were introduced, Ruth Sallmen, Margaret Pearson, Clarice Severson, Pat Lambie, Joyce McCaughey and Shirley Runde. Their names will be posted on the bulletin board. Residents should feel comfortable going to one of these individuals if they have a problem but do not wish to bring it to the manager directly. The following New Business was discussed: Management would like to rearrange the furniture on first floor and the Activities Room. This was discussed and apprn ved by the Resident Council. There was a picture stolen from the wail on second floor at the top of the grand staircase. Our insurance deductible will not co er it therefore it will not be replaced in the near future. There are still some more artwork and flower arrangements coming. The November Potluck was very successful. The Holiday Party potluck will be more formal, silverware, plates, beverages will be provided. As of January 1, there will be a reduction in staff hours. The most noticeable will be Don Hammer, Maintenance Engineer, who will go to part-time, this was what he was originally hired as. The new hours reflect what is budgeted. The caretakers are on-call for emergencies only. Please see the December newsletter for further information on this and information regarding trash and recycling disposal. The Cub Foods Dial -A - Ride trip will be cancelled due to lack of interest. Sarah will set up a trip to Ridgedale per residents request. The following Building Issues were discussed. The punchlist is coming along well however the contractor is claiming they are just about finished. Sarah and Don will be conducting inspections to find out what is done and what is not. The worst issues are the flooring and windows. If you have a problem with either one of these things, please notify the office. We will be complying a list and reviewing it with the vendors. Sarah reviewed the snow removal policies with the residents, please review the policies which will be in the January newsletter. Also, please be sure to watch ihrc garage door shut after you enter the garage. We have had some problems with the openers getting stuck on and continuously opening the door. If this occurs, bring your opener to the office and it will be replaced. The following other items were also discussed. The treadmill has been shocking people and will be grounded. The large heaters in the garage will modified to reduce any injury to residents who accidently hit their heads on them. Sarah reviewed the upcoming events, reminded residents that there will be several private parties in the building on Christmas Eve and DO NOT let anyone into the building if you don't know them. That is the responsibility of the host, and on Tuesday's Coffee On's there will be a daycare here entertaining us with Christmas carols. Meeting Adlonrned. The December birthdays were announced and celebrated. - Respectfully Submitted, Sarah Miller Housing Manager PLYMOUTH TOWNE SQUARE BUILDING INSPECTION 1/25/95 Location Stuff I Item _ Activities Room N Replace missing electrical outlet cover below double window Activities Room APRIL Clean window sills Activities Room Activities Room APRIL APRIL Wash splash mark off wall behind wrctebasket Wash spill mark on wall below 1st outlet as you enter the room thru right hand door Atrium LANCE Replace center light bulb above mailbox 101 to 215. Atrium LANCE Wash mailboxes 216 to 232 dust on top frames. Beauty Shop APRIL I Wash window inside & out Beauty Shop APRIL Dust sill on outside of window Elevator Lobby 3South LANCE Wash wall underneath elevator call button pink wall. Elevator Lobby 3West LANCE Wash spot on wall 1' from floor below signage "A t. 330 to 332" Garage DON Remove garden hose from cart storage room Garage DON Sweep debris away from drain nearest car wash Gars a DON Tape the bottom of garage heaters, pay attention to corners Garage LANCE 1 Remove cardboard from in front of electrical meters on West win Garage DON Go thru stall 1 and toss all cardboard & straighten, it needed to be cleaned out NOW Garage LANCE Sweep debris around West & South stairwell entrances Gama a LANCE Wash mud off of concrete wall to the left of apt. storage for caretakers Gars a LANCE Throw away string & pipe outside South garage door Garage DON Install hose reel Garage: Fire pump room DON Check: fire pump is drippint this is typical but double check with vendor Garage: Fire pump room DON 1 Sweep room Garage: Fire ramp room DON Move extra heater into storage area Garage: Storage Rm DON Pick up sand on floor toriht of Maintenance office Gars e: Storage Rm LANCE Move empty shelving to left of filled shelving to open up entrance to room Gars c: Trash Room LANCE Wash trash room and clean chute Guest Suite APRIL Put bag in wastebasket Guest Suite APRIL Put liner in garbage in bedroom Guest Suite APRIL I Toss used soap and replace with new bar Guest Suite APRIL I Put extra roll of toilet paper under sink Guest Suite APRIL Clean medicine cabinet mirror and front frame Guest Suite DON Tighten dead pit Guest Suite DON Ti then bathroom door handle Guest Suite Hallway 3West APRIL LANCE Clean _ep—hole assembly Clean airvent near Apt 328. Hallway 3West LANCE Clean wash marks off wall to right of Apt. 327 near floor. Hallway 1North LANCE 1 Clean the paint marks off the stair door and clean the frame. HallwayISouth I DON I Replace broken electrical outlet plate to left of Wellness Office. Hallway 1South LANCE I Wash reds latter mark off wall underneath fire alarn between Apt 105 and 103 Hallwa ?.North LANCE Hall )uth LANCE I Clean air vent to right of Apt. 219 I Clean air vent to left of Apt 21 PLYM, TH TOWNE SQUARE BUIL61NG INSPECTION 1/25/95 Hallway u e ace broken electrical out et plate on west wall, South of fire doors Hallwa '2West APRIL Wash splatter marks and drips from wall on bottom half toriht of Apt 222 Halfway 2West APRIL Wash splatter marks off wall opposite Apt 224 opposite of li ht sconce Halfway 2West APRIL Wash drip marks from lower half of wall below wall sconch across from Apt 227 Hallway 3North LANCE Clean door jam on left handside of mechanical room, near Apt. 317. Hallway 3North LANCE Sweep and mop 3rd floor mechanical room near Apt 317. Hallway 3South APRIL Clean the paint or plaster off the door frame at apt 301. Janitor Rm — 1st Floor LANCE Sweep and mop. Janitor Rm — 2nd floor LANCE Sweep and mop. Janitor Rm — 3rd Floor LANCE Sweep and mop. Janitor Rm — 3rd floor DON Install a missing electrical cover plate on the receptacle near the door. Laundry 1 North LANCE Clean or touch up the marks on the wall below the counter. Laundry ]North LANCE I Remove pJue off baseboard in back comer Laundry ]North LANCE Remove pjue from right handside of inside corner on countertop. Laundiy ]North LANCE Clean s ickbts washer hook—ups. Laundry ]South LANCEIIANCE I Remove vjue from inside comer to left of sink on countertop. Laundry 1 West LANCE Remove glue from inside comer on countertop right side. laundry 2North Clean ledac behind machines Laundry 2North F Ld-.NCE Remove alue from inside comer to right of sink on countertop Laundry 2South ANCE Remove glue from inner comer of counter top to left of sink Laundry Men LANCE Clean ledge behind machines laundry 2Wcst LANCE Remove SLue from countertop corner to right of sink Laundry 3NorthLA.reCF Remove sticker from floor in back comer Laura 3North LANCE Remove gWe from inside corner on countertop to right of sink. Mechanical near Apt 310 LANCE Sweep and mop. Mechanical near Apt 329 LANCE SweeD and moo. Mecting Rm — 3rd floor APRIL Dust wood baseboard amially to ri ht of small table, and under lipht switch. Stairwell West LANCE Clean light fixture on 1st floor landing outside hallway door. Stairwell West LANCE Wash mark off wall on garage level left side as you enter stairwell Stairwell West APRIL Clean the scond floor door and frame. Stairwell West LANCE Clean light fixture on 2nd floor landinp. Stairwell West LANCE Clean wall sconce light fixture on 3rd floor landire. Stairwell West LANCE Extract carpeting on basement level. Stairwell West APRIL Dust firehose hook—up. Stairwell West LANCE Wash wall on garage level both sides of hallway. Stairwell West APRIL Clean the marks from the first floor door and frame Women's BA — 2nd floor APRIL Remove plastic covering on light fixture STAFF AWZMG January 12, Ms Present: Sarah Miller, Colleen Kreatz, April Villareal, Don Hammer, Kim & Lance Schnacky Marla Gust from WMI Human Resources attended and spoke to staff about Hazard Communication. 2. Staff reviewed the remaining .portion of their employee handbooks and benefits. Sarah reminded staff to meet in Kim and Lance's apartment at the neat staff meeting to view the Hazard Communication Video and complete the In-service. STAFF MEZINIG January 26,1996 Present; Sarah Miller, Colleen Kreatz, April Villareal, Don Hammer, Kim & Lance Scdnacky 1. Received Green Mill Pizza gift certificate for staff; when would staff like to use it? 2. Please remember to work only your scheduled number of hours. If you anticipate overtime, as Sarah. I Housekeeping staff need to plan to attend an appointment with Sarah to review the housekeeping schedule set for Friday, W. 4. All caretaking and maintenance staff aced to get a Boiler's license. Colleen will be looking to it for us. S. Sarah will be completing a Monthly Building Inspection 'She will hand out task to staff of things she found during the inspection that need attention. Ideally, allitemsshouldbedonewithinaweek. 6. Discussion ensued regarding the residents request for a "free -be" table. It was determined that the corner table in the Activities Room is the best location. It will be noted in the next newsletter. 7. Residents continue to put trash and cardboard in the wrong dumpster. Staff will make some large signs to tape to the outside of each dumpster and it will be brought no at the next resident meeting. S. The Hazard Communication Video was shown and the In-service completed. Sarah asked that the orientadbn packets be returned to her and she will distribute the packets for each in-service when it is scheduled due to the number of changes being made in the in -services. Staff should hold onto their packets as occasionally they will need to refer back to them. 9. At the next meeting, another in-service will be held. Ij 4. DATE: Match 8, 1993 for Housing and Redevelopment Audw ty Meeft of March 18, 1993 TO: Amo Hurlburtt,, ( IExecutive Director y FROM: Denise Hatt,"Hmft Tedmician through Ed GoldsmiW, HRA Supervisor SUBJECT: USE OF SECTION 8 OPERATING RESERVES FOR FAMILY SELF- SUFFICIENCY PROGRAM In July, 1992, HUD began to requite that new allocations of Section 8 Existing Housing would only be made to housing agencies that had a separately funded Family Self -Sufficiency A program in place. Under each a program, social services, education and job training is provided to help Section 8 participants reduce day on public assistance and reach individual Soals. In addition, financial incentives are provided by HUD to encourage the families to succeed in the program. In September, 1993, discussion began with the St. Louis Parr Housing Authority for do p'bft of a joint vemme to operate a Family Self -Sufficiency Program. The Program Coordivatiog Committee for Family Self -Sufficiency has been meeting every third week stuns Manch, 1994, and is in the process of finalizing the Action Plan required to submit to HUD. In July, 1994, the St. Louis Park Housing Authority submitted an application on behalf of both housing authorities for haft for the HUD Family Investment Centers Program in the amount of one million dollars to operate a five year family self-sutiy program. We recently received notification that we did not receive the funding. In tesponte the authorities' staffs decided to scale back the projected program and developed a $60,000 budget to operate the program for one year. Tho St. Louis Park Housing Authority will submit an application again this spring for funding for the HUD Family Investment Centers Program. Hopefully, the funding will be awarded to allow the housing autborides to operate a fail scale Family Self-Suf icioncy Program next year. Also, the staff; have been investigating the possibility of funding from Hennepin county. starting January 1, 1996. Rather than wait until we receive HUD or Henneido County haft, do howft amboridn' OM agreed it would be prudent to look for alive funding son= to allow us to begin the program to provide these service; to existing Section 8 clients and in time to apply for additional Section 8 units dds summer. Stats is recommending that the board autborfine using Section 8 Operating Reserves in an amount not-toeoeed S20.W0 to conubAn to dds drm. The additional $40,000 Deeded would cmee from the St. Louis Parh Housing Authority and private oma. with a i,-urrent Operating Reserve balance of $83,000 this would lave 63.000 available for other needs. we consider this to be an adequate level of Renews; for our Section 8 Program. The Program Coordinating Committee currently has representatives from three banks and it is our hope that tit Board's approval of funds will leverip private contributions for this program dint will reduce the amount needed from both housing authorities. A copy of the proposed budget for We initial year is attached. I therdere recommend that tie Board adopt the attached resohttims app wing tiro nee of up to S20M In Beation 8 Opercatlog Reserves to initiate the lkmlb Se 4kdkkow Pkep Attachments: 1. HRA Resolution 95-03 2. Family Self-Sutiidency Program Budget for butial Year 18) v HRA RESOIATION 9543 BECOWWDiNG APPROVAL OF TBZ USE OF SECTION 8 OPMATING RESERVES IN AN AMOUNT NOTTO-ERCFW $20,000 FOR TIN PLYMOUTH -ST. LOUIS PARK FAMILY SELF-SUFFJCUNCY PROGRAM WMMEAS, the stat% from tie Plymouth and St. Louis Pads Housing Authorities; have amperatively worked together to begin a joint Family Self -Sufficiency Program to imovide socid services, education and job training to help Stolon 8 participants reduce dependency on public assistance and reach individual gads; and WMMIAS, in July, 1994, the St. Louis Pads Housing Authority applied for haft hom the HUD Family Investment Centers Program an the amount of one million dollars to operate a five year progwm and recently r000ived notification that they woe not awarded the funding; and WHOMAS, staff from both housing autboritin have met and scaled back the projacmd program and developed a $60,000 budget to openo the program for one year and are kroldng for alternative fimdiog; and ti VAUREAS, the St. Louis Park Housing Authority is considering tie use of its local funds to fund a portion of this program; NOW, 1EOtEFORE, BE rr HERESY ROOLVED BY THE HOUSINO AND REDBVELOPMBMr AUTHORITY OF THE CITY OF PLYMOUTH, MUMBSOTA, that the authority audaim the use of Section 8 Operating Reserves in an amount not-to-exoeod 20,000 to contribute to the funding of the Plymouth -St. Louis Pack Family Self-Suf icienq program for the loW year. Adopted by the Plymouth Housing and Redrielopment Authority on March 18, 1995. r 01 PWn~ j FAMILY SELF45UFRCIENCV PROGRAM 6udaet for Initial Year FulWme case manager 25,000 Secretarial services 1,500 20% supervisor's salary 6,343 5% director's salary 2,387 3.6% vacallon/sick 1,268 21 % fringe 7,665 20% administration fee total resource cost to operate-- 7,300 coMracted overhead for payroll, accounting, audit etc.) Local travel 1,000 Iubs dere //DDublk.aons21. for 150 p Job search) Staff training 1,500 Postage 500 Office supplies 500 Printing 500 Client travel A day care 4.387 GRAND TOTAL $60,000 u 5. DATE: March 9, 1995 for Housing and Redevolopmut Authority Meeting of Manch 18, 1995 TO: Anne Hurlburt Bucudve Director FROM: Ed Go Supervisor SUBJECT: NOMIIdATION AND 8[RC17DN OF OFFICERS According to the HRA bylaws, the motion and appointment of otik:era is to take place at the tinm of the annual meeting. As well, the housing authority bylaws require that all officers be approved annually. Currently, the officers for the Housisg and Redevelopment Authority are held by the following: Chairman David Crain Vico-Chairman John Edson Secntary/Toasurer Brian Warbol (term expired 1/31195) I remnummu d that dwe Board nominate and ded new oAioers. o..wa voar I'D PLYMOUTH HRA 1995 Meeting Schedule i6flu.ry January 8T- 26 SMTWTFS 7:00Per asA - C/.sle 9 10 11 12 If IS Cblmben 2 ! 6 ! 6 7 1 1! 16 17 11 10 20 21 ! 10 1112 16 1! nnMn®272/ Februin nxnNVnm b 30 fl 16 20 fl February SMTWT F S 1 2 7 6 6 7 1 9 t0 11 1211141!®1714 19 20 21 22 n M 2! 26rn M11eh SMTW PS 144 6 7 0 9 10 11 12 1f 16 1! 16 17 1020 n n n 2. n 26 27 n >9 f0 fl Apil SMTWT F S 1 2 1 6! 6 7 1 0 10 11 1214 1! 16 17 11 10 21 n n 26 29 26 V 21 21 f0 Way S MT WT F S 4, 6 7 / 9 10 11 12 .1! 16 19 16 17 ® 19 20 2122n262136 V IS 20 31 hme S MTW T 3 F 3 6! 6 7 0 9 10 1112 I! 16 ®16 17 le 19 20 21 n n 26 29 26 21 n a March 18 &WAMIIOA-TOeeSlere April 20 mPMIou- cmdch"m May 1a 7•.MPMIou• ce.dc16obm Juno 1S 7://PM1014- Cned0umb.. July 20 70 MIOtA- CoOr:echnAm August 17 7 -'Nm 0A-CadC0lnln September 21 7:01 MMA- 6ANWIchMlos 19 'IMPMIIIIA- QodC.MM. 16 7:00 PM NRA - l7. l 0ao December 21 7:11 PM lou - codl6ase- Printed by C61mld1r Curator No an 7!9/93 AWW SMTWT F S A3 1 1 ! 6 7 0 9 10 11 12 11 16 is 16 Q it 19 2121 n nz.2! 26 27 21 20 10 11 SMT WT F S 2 6! 6 7 1 0 10 11 I2 17 11 I! I6 171/1920®nn M 29 26 27 39so oelOber SMTWT F S 1 2 f 4 ! 6 7 2 0 10 1112 1! 11 19 16 17 11® 20 21 12 23 26 25 26 V n 2! !0 !1 November S M T W T F S 1 2 ! 6 6 7 1 9 10 11 12 1! 16 I! ® 17 le 19fD212221262! z6nnz9fo December SMTWT F S 1 6! 6 1 1 9 loll 12 13 &19 16 17 1/ 19 20 n n 26n36s/nnso 31