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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 10-10-20131 Approved Minutes October 10, 2013 Approved Minutes Park & Recreation Advisory Commission Thursday, October 10, 2013 MEMBERS PRESENT: Chair Ned Carroll, Vice Chair Greg Anderson, Commissioners: Merrilee Riley, John Vecere, Aaron Vanderwall, Tricia DeBleeckere, Kipp Wyse MEMBERS ABSENT: STAFF PRESENT: Recreation Supervisor Dan Lauer, Recreation Supervisor Alyssa Krumholz, Recreation Supervisor Travis Karlen, Office Support Specialist Sarah Josephs, COUNCIL REPRESENTATIVES: Planning Commissioner Dick Kobussen 1. CALL TO ORDER Chair Carroll called the meeting to order at 7:03 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Vecere, seconded by Commissioner Vanderwall, recommending approval of the September 12, 2013, Park and Recreation Advisory Commission meeting minutes as written.With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. VISITOR PRESENTATIONS (NON-ACTION ITEMS): 4a. Recreation Supervisor Alyssa Krumholz Plymouth Parks & Recreation is partnering with local businesses and organizations to increase its health and wellness offerings. Partnerships have included; hosting special events, offering free health screenings, jointly-run educational sessions as well as participating in health fairs & workshops. This year the City held the 5th Annual Healthy Living Fair in collaboration with Abbott Northwestern and West Health. Attendance for this year’s event was at an all time high of 600 people. Over half of all attendees took advantage of the free health screenings offered onsite. Throughout the event there were a several education sessions available on a wide range of topics. Also in its 5th year, Plymouth hosted the “Step To It Challenge” in partnership with Hennepin County Human Services & Public Health. Each spring cities compete against other cities to walk the most steps in a four week period. Plymouth kicked off this year’s program with a Walk with the Mayor event. Over 80 walkers came to participate in the kick-off. This is a free activity offered to all residents in Hennepin County. Plymouth came in second place for most steps walked this year out of the twenty three communities participating. The Plymouth Farmers Market was offered this season from June 19-October 2. Throughout the market, local groups were present to offer tips on healthy snacks and 2 Approved Minutes October 10, 2013 nutrition. Market visitors and vendors had the option to donate food to the IOCP this year. Through the end of August, they had received over 700 pounds of fresh food donated. In August, the Parks & Recreation Department offered the 2nd Annual Paint the Pavement 5k/Fun Run. Participants were able to complete the run while painting on canvas murals along the race course. There are several health and wellness classes offered year-round. Plymouth offers zumba, kettlebells, yoga and massage therapy classes each session. Abbott Northwestern and Park Nicollet Clinics plan to offer low-cost health forums as well. 4b. Recreation Supervisor Travis Karlen Recently City Staff and Arts Council members toured the city to identify areas that would benefit from the installation of public art. A map was distributed to Commissioners showing those areas of interest. Possible future art projects include a mosaic wall at Elm Creek Playfield, an interactive light sculpture for the Hilde Performance Center, climbable, kid-friendly, art for various parks in the city and a wind-activated art piece for Parkers Lake Park. The Plymouth Arts Council will use this map as a starting point when securing future public artwork. The Music for Everyone Consortium began 25 years ago by Anna Smidov. The Consortium provides music lessons in Brooklyn Park, Golden Valley, Maple Grove, New Hope, and Plymouth. Instructors offer private music lessons for all ages, First Steps in Music Land for preschoolers, Little Mozart dual piano lessons for preschoolers and various music camps throughout the year. Private lessons are offered in string, brass, woodwind, voice and piano. Since 2011, Plymouth has been managing the coordination of lessons for all of the participating cities. In exchange, Plymouth receives a 15% coordination fee from each participant as well as the 15% student revenue fee from all participants signing up through Plymouth Park and Recreation. 5. NEW BUSINESS (NON-ACTION & ACTION ITEMS): 5a. 2013 Work Plan Progress (Non-Action) An updated work plan was distributed in the packets. All projects for 2013 are moving ahead as scheduled. Projected end dates are listed next to each project. 5b. 2013 Strategic Plan Goals Update (Action) Staff are looking for the commission to approve the strategic plan developed to maintain the vision of the City. Motion by Commissioner Wyse, seconded by Commissioner DeBleeckere, recommending to approve the 2013 Strategic Plan Process.With no objection, motion passed unanimously. 5c. Grant Applications (Non-Action) Three grant applications are in the process of being submitted. Plymouth Parks & Recreation will be applying for the 2014 Bikeway Development Participation Program Grant, the Hennepin Youth Sports Program Grant, and the 2014 Department of Natural Resources Legacy Trail Grant. 3 Approved Minutes October 10, 2013 5d. Park Fees (Action) Staff are requesting Commissioners review and approve the fee and revenue policy as well as the park facility fee schedule. Based on their surveys of comparable cities, staff found that rates in Plymouth are near the higher side. In order to stay competitive, staff are recommending to not change any fees for 2014. Motion by Commissioner Riley, seconded by Commissioner Wyse, recommending to approve the Fee & Revenue Policy and the proposed Park Facility Fee Schedule.With no objection, motion passed unanimously. 5e. Marketing Plan (Action) The Parks & Recreation Department is reviewed on a yearly basis by CAPRA to make certain that the city is doing what it has committed to do for its community. Staff have created a Public Information and Communication plan to ensure that the department’s mission, goals and objectives are communicated and achieved. The current plan in place is still working appropriately; therefore staff do not recommend making any changes at this time. Motion by Commissioner DeBleeckere, seconded by Commissioner Riley, recommending to approve the Public Information and Relations, Communication and Marketing Plan and the PR, Communication and Marketing Evaluation Plan.With no objection, motion passed unanimously. 5f. 2014 Meeting Calendar (Action) A calendar of 2014 meeting dates was distributed for the Commission’s approval. Motion by Chair Carroll, seconded by Commissioner Riley, recommending to approve the 2014 Park & Recreation Advisory Commission meeting dates .With no objection, motion passed unanimously. 5g. Arts Policy (Action) The Arts Policy was updated to make it clearer and easier for all parties to determine the guidelines of the party. No policy changes were made; merely language changes to clear up possible confusion. Motion by Commission Vanderwall, seconded by Commissioner Wyse, recommending to approve the City of Plymouth Public Arts Policy changes.With no objection, motion passed unanimously. 6. COMMISSIONER/STAFF UPDATE Upcoming Community/Special Events: Schedule of upcoming events distributed. 7. ADJOURNMENT Motion by Commissioner Riley, seconded by Commissioner Vecere, recommending adjournment of the Park and Recreation Advisory Commission meeting.With no objection, Chair Carroll adjourned the meeting at 7:50p.