HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 10-10-20131 Approved Minutes
October 10, 2013
Approved Minutes
Park & Recreation Advisory Commission
Thursday, October 10, 2013
MEMBERS PRESENT: Chair Ned Carroll, Vice Chair Greg Anderson, Commissioners: Merrilee Riley, John
Vecere, Aaron Vanderwall, Tricia DeBleeckere, Kipp Wyse
MEMBERS ABSENT:
STAFF PRESENT: Recreation Supervisor Dan Lauer, Recreation Supervisor Alyssa Krumholz, Recreation
Supervisor Travis Karlen, Office Support Specialist Sarah Josephs,
COUNCIL REPRESENTATIVES: Planning Commissioner Dick Kobussen
1. CALL TO ORDER
Chair Carroll called the meeting to order at 7:03 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Vecere, seconded by Commissioner Vanderwall, recommending
approval of the September 12, 2013, Park and Recreation Advisory Commission meeting
minutes as written.With all members voting in favor, the motion carried.
3. OPEN FORUM:
4. VISITOR PRESENTATIONS (NON-ACTION ITEMS):
4a. Recreation Supervisor Alyssa Krumholz
Plymouth Parks & Recreation is partnering with local businesses and organizations to
increase its health and wellness offerings. Partnerships have included; hosting
special events, offering free health screenings, jointly-run educational sessions as
well as participating in health fairs & workshops.
This year the City held the 5th Annual Healthy Living Fair in collaboration with Abbott
Northwestern and West Health. Attendance for this year’s event was at an all time
high of 600 people. Over half of all attendees took advantage of the free health
screenings offered onsite. Throughout the event there were a several education
sessions available on a wide range of topics.
Also in its 5th year, Plymouth hosted the “Step To It Challenge” in partnership with
Hennepin County Human Services & Public Health. Each spring cities compete
against other cities to walk the most steps in a four week period. Plymouth kicked
off this year’s program with a Walk with the Mayor event. Over 80 walkers came to
participate in the kick-off. This is a free activity offered to all residents in Hennepin
County. Plymouth came in second place for most steps walked this year out of the
twenty three communities participating.
The Plymouth Farmers Market was offered this season from June 19-October 2.
Throughout the market, local groups were present to offer tips on healthy snacks and
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October 10, 2013
nutrition. Market visitors and vendors had the option to donate food to the IOCP this
year. Through the end of August, they had received over 700 pounds of fresh food
donated.
In August, the Parks & Recreation Department offered the 2nd Annual Paint the
Pavement 5k/Fun Run. Participants were able to complete the run while painting on
canvas murals along the race course.
There are several health and wellness classes offered year-round. Plymouth offers
zumba, kettlebells, yoga and massage therapy classes each session. Abbott
Northwestern and Park Nicollet Clinics plan to offer low-cost health forums as well.
4b. Recreation Supervisor Travis Karlen
Recently City Staff and Arts Council members toured the city to identify areas that
would benefit from the installation of public art. A map was distributed to
Commissioners showing those areas of interest. Possible future art projects include a
mosaic wall at Elm Creek Playfield, an interactive light sculpture for the Hilde
Performance Center, climbable, kid-friendly, art for various parks in the city and a
wind-activated art piece for Parkers Lake Park. The Plymouth Arts Council will use
this map as a starting point when securing future public artwork.
The Music for Everyone Consortium began 25 years ago by Anna Smidov. The
Consortium provides music lessons in Brooklyn Park, Golden Valley, Maple Grove,
New Hope, and Plymouth. Instructors offer private music lessons for all ages, First
Steps in Music Land for preschoolers, Little Mozart dual piano lessons for preschoolers
and various music camps throughout the year. Private lessons are offered in string,
brass, woodwind, voice and piano. Since 2011, Plymouth has been managing the
coordination of lessons for all of the participating cities. In exchange, Plymouth
receives a 15% coordination fee from each participant as well as the 15% student
revenue fee from all participants signing up through Plymouth Park and Recreation.
5. NEW BUSINESS (NON-ACTION & ACTION ITEMS):
5a. 2013 Work Plan Progress (Non-Action)
An updated work plan was distributed in the packets. All projects for 2013 are
moving ahead as scheduled. Projected end dates are listed next to each project.
5b. 2013 Strategic Plan Goals Update (Action)
Staff are looking for the commission to approve the strategic plan developed to
maintain the vision of the City.
Motion by Commissioner Wyse, seconded by Commissioner DeBleeckere,
recommending to approve the 2013 Strategic Plan Process.With no objection,
motion passed unanimously.
5c. Grant Applications (Non-Action)
Three grant applications are in the process of being submitted. Plymouth Parks &
Recreation will be applying for the 2014 Bikeway Development Participation Program
Grant, the Hennepin Youth Sports Program Grant, and the 2014 Department of
Natural Resources Legacy Trail Grant.
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October 10, 2013
5d. Park Fees (Action)
Staff are requesting Commissioners review and approve the fee and revenue policy as
well as the park facility fee schedule. Based on their surveys of comparable cities,
staff found that rates in Plymouth are near the higher side. In order to stay
competitive, staff are recommending to not change any fees for 2014.
Motion by Commissioner Riley, seconded by Commissioner Wyse, recommending to
approve the Fee & Revenue Policy and the proposed Park Facility Fee Schedule.With
no objection, motion passed unanimously.
5e. Marketing Plan (Action)
The Parks & Recreation Department is reviewed on a yearly basis by CAPRA to make
certain that the city is doing what it has committed to do for its community. Staff
have created a Public Information and Communication plan to ensure that the
department’s mission, goals and objectives are communicated and achieved. The
current plan in place is still working appropriately; therefore staff do not recommend
making any changes at this time.
Motion by Commissioner DeBleeckere, seconded by Commissioner Riley,
recommending to approve the Public Information and Relations, Communication and
Marketing Plan and the PR, Communication and Marketing Evaluation Plan.With no
objection, motion passed unanimously.
5f. 2014 Meeting Calendar (Action)
A calendar of 2014 meeting dates was distributed for the Commission’s approval.
Motion by Chair Carroll, seconded by Commissioner Riley, recommending to approve
the 2014 Park & Recreation Advisory Commission meeting dates .With no objection,
motion passed unanimously.
5g. Arts Policy (Action)
The Arts Policy was updated to make it clearer and easier for all parties to determine
the guidelines of the party. No policy changes were made; merely language changes
to clear up possible confusion.
Motion by Commission Vanderwall, seconded by Commissioner Wyse, recommending
to approve the City of Plymouth Public Arts Policy changes.With no objection,
motion passed unanimously.
6. COMMISSIONER/STAFF UPDATE
Upcoming Community/Special Events:
Schedule of upcoming events distributed.
7. ADJOURNMENT
Motion by Commissioner Riley, seconded by Commissioner Vecere, recommending
adjournment of the Park and Recreation Advisory Commission meeting.With no
objection, Chair Carroll adjourned the meeting at 7:50p.