HomeMy WebLinkAboutCity Council Minutes 01-26-2016 SpecialAdopted Minutes
Special Council Meeting
January 26, 2016
Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the
Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on January 26, 2016.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Carroll, Johnson, Prom, and
Beard (arrived at 5:40 p.m.).
ABSENT: Councilmember Wosje.
STAFF PRESENT: City Manager Callister, Administrative Services Director Fischer, Park and
Recreation Director Evans, Deputy Director of Park and Recreation Northway, Recreation
Manager Michaud, Recreation Supervisor Hemp, Office Support Representative Gottschalk,
Administrative Intern Hansen, and City Clerk Engdahl.
Benson Family Barn Donation
Park and Recreation Director Evans and consultants from SRF Consulting,reported on the
Benson Family barn donation. This barn was constructed in 1903 and had a number of
renovations through the years. The barn hasn't been designated by the Historical Society as
historical property. They discussed the options below for Council consideration:
Proceed with the barn donation and relocate it to the Northwest Greenway property on a
new foundation at a cost of$260,000 (Phase 1). Phase 2 would provide for the
repair/renovation of the barn and necessary construction improvements to transition it
into a three-season picnic shelter. Estimated cost for Phase 2 is $255,000-$315,000.
Don't accept the donation but complete a photographic documentation of the barn.
Don't accept the barn.
If the Council were to accept the donation, the barn would need to be relocated to the Northwest
Greenway trailhead property prior to June 1, 2016 to avoid construction conflicts on Vicksburg
Lane. This barn would be located on the south trailhead, which would be a three-season shelter
that wouldn't be heated or used during the winter. An outdoor patio would be constructed
adjacent to the barn for large events that could be tented and to accommodate food trucks. The
north trailhead would consist of a future full-season facility with restrooms.
Park and Recreation Director Evans stated the Comprehensive Plan always indicated
facilities/structured shelters at the north and south trailheads of the Northwest Greenway.
However, staff didn't contemplate any type of structures in the CIP until 2018. This was an
unforeseen opportunity that presented itself, and the staff needs direction from the Council this
evening concerning the donation.
Adopted Minutes 1 of 2 Special Meeting of January 26, 2016
After a considerable amount of discussion, the majority of the Council stated they didn't support
the donation of the barn due to the following reasons:
The barn would need to be cut in half in order to move it. This could diminish the
historical elements and integrity of the barn.
The proposed unanticipated costs of this project.
The Council hasn't had the opportunity to discuss uses of the trailhead facilities
locations,purpose and events, and cost).
Wait a year after the Northwest Greenway is constructed to see what residents desire for
facilities along Northwest Greenway.
Revenue from Paid Events at the Hilde Performance Center
Pat McLean, from Sue McLean and Associates (SMA), and Recreation Manager Michaud
addressed the Council regarding Live at the Hilde events. The events in 2014 and 2015 resulted
in significant financial loses for SMA. There are two proposed paid events at the Hilde
Performance Center this year on June 9th and August 26th. The events on these dates will be
utilizing the same format, per the three year contract, as the events in 2014 and 2015. The
intention of both parties is for this series to become a self-run event by SMA in which they rent
the Hilde Performance Center from the City. Staff will continue to encourage SMA to work with
local companies, vendors, and non-profits for the events.
Even though the concerns below were voiced, the majority of the Council stated staff and SMA
should proceed with the 2016 events:
The temporary liquor license was issued to Minneapolis Jaycees. If these events are
successful, the City should be sharing the profit.
In-kind contributions totaling approximately$15,000 from the City.
Following the 2016 events, a report on the events, including profits/losses, should be
reviewed by the Council.
Set Future Study Sessions
No study sessions were scheduled.
Adjournment
Mayor Slavik adjourned the meeting at 7:00 p.m.
jrnali 4/Z/
Sandra R. Engdahl,ty Clerk
Adopted Minutes 2 of 2 Special Meeting of January 26, 2016