HomeMy WebLinkAboutCity Council Minutes 12-08-2015Adopted Minutes
Regular City Council Meeting
December 8, 2015
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on December 8, 2015.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Beard, Willis, Carroll, Prom,
and Wosje.
ABSENT: None.
STAFF PRESENT: City Manager Callister, Administrative Services Director Fischer,
Community Development Director Juetten, Public Works Director Cote, Park and Recreation
Director Evans, Public Safety Director Goldstein, Economic Development Manager Parr, Fire
Chief Coppa, Finance Manager Bursheim, Ice Arena Manager Abel, City Attorney Knutson, and
Office Support Representative Barker.
Plymouth Forum
No one was present to address the Council.
Presentations and Public Information Announcements
4.01) Donation from Wayzata Youth Hockey Association
Greg Gibson, President of Wayzata Youth Hockey Association, presented a donation in the
amount of$7,955 and payment of$85,976 for the Plymouth Ice Arena.
Motion was made by Mayor Slavik, and seconded by Councilmember Johnson, to accept the
donations. With all members voting in favor, the motion carried.
4.02) Police Citizen Academy Graduates
Community Relations Officer Long introduced this year's Police Citizen Academy graduates.
Public Safety Director Goldstein and the Council congratulated the graduates and recognized
Community Relations Officer Long for his work with the Police Citizen Academy.
4.03) Donation from The Rebecca Susan Buffett Foundation
Public Safety Director Goldstein introduced and recognized Peter Bartling for a donation to the
Police Department by The Rebecca Susan Buffet Foundation.
Adopted Minutes Page 1 of 7 Regular Meeting of December 8, 2015
Motion was made by Councilmember Prom, and seconded by Councilmember Willis, to adopt a
Resolution Accepting Donation from The Rebecca Susan Buffett Foundation(Res2015-332).
With all members voting in favor, the motion carried.
4.04) Oath of Office to Fire Chief Rodger Coppa
City Clerk Office Support Representative Barker administered the oath office to Fire Chief
Rodger Coppa.
Approval of Agenda
By request of the applicant, Mayor Slavik removed item No. 7.02 from the agenda.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to
approve the amended agenda. With all members voting in favor, the motion carried.
Consent Agenda
By request of Councilmember Beard, item No. 6.18 was removed from the Consent Agenda and
placed under General Business as item No. 8.05.
Motion was made by Councilmember Willis, and seconded by Councilmember Wosje, to adopt
the amended Consent Agenda that included the following items:
6.01) Special and Regular Council Meeting minutes of November 24, 2015 and Special
Meeting minutes of December 1, 2015.
6.02) Resolution Approving Disbursements ending November 28, 2015 (Res2015-333).
6.03) Resolution Accepting Donations and Sponsorships for the City of Plymouth Special
Events, Programs, and Park Projects (Res2015-334).
6.04) Resolution Approving 2016 Target and Trap Shooting License Renewal for Plymouth
Gun Club (Res2015-335).
6.05) Resolution Approving 2016 Amusement Licenses (Res2015-336).
6.06) Resolution Approving 2016 Tobacco Licenses (Res2015-337).
6.07) Resolution Appointing Individuals to fill Vacant Terms on Various Boards and
Commissions (Res2015-338), Ordinance Repealing Section 305.11 of the City Code Concerning
the Human Rights Commission(Ord2015-31), and Resolution Approving Summary Publication
of Ordinance No. 2015-31 (Res2015-339).
Adopted Minutes Page 2 of 7 Regular Meeting of December 8, 2015
6.08) Resolution Appointing Deputy Mayor for 2016 (Res2015-340).
6.09) Resolution Appointing Council Coordinating Representatives and Representatives to
Other Agencies (Res2015-341).
6.10) Resolution Approving a Final Plat and Development Contract for`Brynwood 3rd
Addition" (2015095 -Res2015-342) and Resolution Adopting Assessments Trunk Sanitary
Sewer and Water Main for`Brynwood 3rd Addition" (2015095 - Res2015-343).
6.11) Ordinance Amending Section 1015.31 Subd. 5 of the Plymouth City Code regarding Park
Dedication Cash Fee Payment in Lieu of Land Dedication(Ord2015-32).
6.12) Resolution Approving the 2016 Firefighter Compensation Plan and Payment for
Firefighter Disability Insurance Premium(Res2015-344).
6.13) Resolution Approving Request for Payment No. 3 and Final 2014 Park Trail Project
14003 -Res2015-345).
6.14) Resolution Approving Work Orders No. 11 through 21 and Supplemental Agreement No.
2 for Peony Lane North of Schmidt Lake Road(Res2015-346).
6.15) Resolution Approving a Variance to the Side Yard Setback to Allow a Garage Addition
for Property located at 1240 County Road 101 (2015091 - Res2015-347).
6.16) Resolution Approving a Preliminary and Final Plat and Variance for"Southshore
Addition" for Property located at 9905 Nathan Lane(2015098 - Res2015-348).
6.17) Resolution Approving Temporary Encroachment Agreement with the Minnehaha Creek
Watershed District for the 2015-2016 Stormwater Pond Maintenance: Gleason Ponds 2 and 3
Res2015-349).
6.18) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.05).
6.19) Resolution Approving Consulting Services Agreement with SouthWest Transit for
Transit Management Services Res2015-350).
6.20) Resolution Approving the 2016 Compensation and Classification Plan for Non-
Represented Employees (Res2015-351).
6.21) Resolution Approving Labor Agreement and Associated Letters of Agreement between
the City of Plymouth and Clerical,Technical, Professional Employees Represented by
AFSCME, Council 5 for the Calendar Years 2016 through 2017 (Res2015-352).
Adopted Minutes Page 3 of 7 Regular Meeting of December 8, 2015
6.22) Resolution Approving the Labor Agreement and Associated Letter of Agreement
between the City of Plymouth and Maintenance Employees Represented by AFSCME, Council 5
for the Calendar Years 2016 and 2017 (Res2015-353).
With all members voting in favor, the motion carried.
Public Hearings
7.01) Wine and 3.2 Malt Liquor License applications from JDV Restaurant, Inc., d/b/a
Ming's Garden,4190 Vinewood Lane North #113
City Clerk Office Support Representative Barker reported on the liquor license applications.
Mayor Slavik opened the public hearing.
Mayor Slavik closed the public hearing.
Motion was made by Councilmember Johnson, and seconded by Councilmember Wosje, to
adopt a Resolution Approving the On-Sale Wine and 3.2 Liquor License for JDV Restaurant,
Inc., d/b/a Ming's Garden, 419 Vinewood Lane North#113 (Res2015-354). With all members
voting in favor, the motion carried.
7.02) (This item was removed from the agenda).
General Business
8.01 & 801A) 2016 Budget and Tax Levies and 2016-2020 Capital Improvement Program
Administrative Services Director Fischer and Finance Manager Bursheim provided an overview
of the proposed 2016 budget and tax levies.
Dick Abel, 16430 41st Avenue North, voiced his concern regarding increases in his property
value and property taxes.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt
a Resolution Authorizing the 2016 HRA Levy(Res2015-355). With all members voting in
favor, the motion carried.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt
a Resolution Approving the 2016 Budgets (Res2015-356). With all members voting in favor, the
motion carried.
Adopted Minutes Page 4 of 7 Regular Meeting of December 8, 2015
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom to adopt
Resolution Adopting Tax Levies for Taxes Payable in 2016 (Res2015-357). With all members
voting in favor, the motion carried.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom to adopt
a Resolution Approving 2016-2020 Capital Improvement Program (Res2015-358). With all
members voting in favor, the motion carried.
The Council thanked staff for their work on the budget, the way it was effectively communicated
to the public, and the 10-year forecast.
8.02) Plans and Specifications,Advertisement for Bids, Condemnation,Right-of-Way
Payments and Agreement with Canadian Pacific Railway for Vicksburg Lane
Reconstruction and Expansion Project (16001)
Public Works Director Cote provided an overview and update on reconstruction and expansion
of Vicksburg Lane from Schmidt Lake Road to the Maple Grove border. This project is included
in the Capital Improvement Program(CIP) for construction in 2016 at a cost of$17.7 million.
Construction is expected to begin in March or April 2016 and be fully completed in June 2017.
He provided the following answers to Councilmembers' questions:
The trail will be plowed like other trails after the street has been plowed.
The bridge is constructed for two railroad lines as mandated by Canadian Pacific
Railway.
There will be an increase in noise level due to change from asphalt to concrete on the
bridge. Alternatives are being explored to reduce the noise.
In order to avoid delays with this project, staff has met early and often with utility
companies. Additional coordination with Canadian Pacific Railway has occurred and a
specific process needs to be followed in order to receive the proposed state funding.
Bids for the project will be presented to the Council on February 9.
The height of the railing on the bridge will be five feet and meets safety standards.
Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to adopt
a Resolution Approving Plans and Specifications, Order Advertisement for Bids, and Approve
Right-of-Way Payments and Agreement with Canadian Pacific Railway for the Vicksburg Lane
Reconstruction and Expansion Project(16001 —Res2015-359). With all members voting in
favor, the motion carried.
Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to adopt
a Resolution Authorizing Condemnation of Land Vicksburg Lane Reconstruction and Expansion
Project(16001 —Res2015-360). With all the members voting in favor, the motion carried.
8.03) 2016 Regular Council Meeting Schedule
Mayor Slavik requested the Council cancel the June 28, 2016 meeting due to a typically slower
summer schedule and vacations taken by staff, Council and the public.
Adopted Minutes Page 5 of 7 Regular Meeting of December 8, 2015
Motion was made by Mayor Slavik, and seconded by Councilmember Prom, to adopt a
Resolution Amending the 2016 Regular City Council Meeting Schedule (Res2015-361). With
Slavik, Prom, Carroll, Beard, and Wosje voting yes, and Willis and Johnson voting no, the
motion carried.
8.04) Future Study Sessions
The following study sessions were scheduled:
1. January 26, 2016 at 5:30 p.m.: Revenue from paid events at the Hilde Performance
Center and Vicksburg Barn.
2. February 16, 2016 at 6:00 p.m.: Breweries/taprooms/distilleries.
8.05) Medicine Lake Conference Room improvements and funding source (previously item
No. 6.18)
Councilmember Beard suggested that the proposed updates to the Medicine Lake Conference
Room include the ability to record meetings. Even though the Council Chambers has the state of
the art technology for recording meetings, some meetings require a smaller setting like the
conference room or they conflict with other meetings taking place in the Council Chambers.
Motion was made by Councilmember Wosje, and seconded by Councilmember Johnson, to
adopt a Resolution Authorizing Medicine Lake Conference Room Improvements,which would
be funded through Communications Resource Planning Fund (Res2015-362).
Motion was made by Councilmember Beard to amend the resolution to install manual blinds on
the windows versus automatic blinds. This motion failed for lack of a second.
City Manager Callister clarified that the city manager has the authority to spend up to $100,000.
However, for the use of cable commission funds in the Communications resource planning fund,
Council action is required. Staff will look at the request for future recording technology and will
make sure it doesn't conflict with the current improvements.
There being no further discussion and with all members voting in favor, the motion carried.
Councilmember Beard directed staff to determine costs regarding adding recording technology in
the Medicine Lake Conference Room.
Reports and Staff Recommendations
There were no reports and staff recommendations.
Adopted Minutes Page 6 of 7 Regular Meeting of December 8, 2015
Adjournment
Mayor Slavik adjourned the regular meeting at 8:45 p.m. and invited everyone to join the
Council for a brief holiday gathering at Rock Elm Tavern, 16605 County Road 24, #210. This
gathering ended at approximately 10:30 p.m.
1
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Sandra R. Engdahl, Clerk
Adopted Minutes Page 7 of 7 Regular Meeting of December 8, 2015