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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 11-14-2002Regular Meeting of the Park and Recreation Advisory Commission November 14, 2002, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff -Diane Evans c. Others 4. Report on Past Council Action a. Accepted donation of glass trophy cases from Plymouth Soccer Assoc. b. 5. Unfinished Business a. Millennium Garden update b. 2003-2007 CIP - review possible update to plan c. Update on tobacco policies d. 6. New Business a. Ice Center operations and tour- Bill Abel b. C. 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting - December 12, 2002 n\parks\staff\eric\prac\agendas\ N ov02. doc Minutes of the Park and Recreation Advisory Commission Meeting October 10, 2002 Page 35 Present: Chair Anderson, Commissioners Fiemann, Krahulec, Musliner, Rezabek, Singer, Planning Commissioner Neset; staff Blank, Evans, and Pederson Absent: Commissioner Meyer 1. CALL TO ORDER Chair Anderson called the October meeting to order at 7 p.m. in the Medicine Lake Room. 2. APPROVAL OF MINUTES A motion was made by Commissioner Singer and seconded by Commissioner Krahulec to approve the minutes of the September meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None. b. Staff. Diane Evans stated that the parade on October 5 went very well, with good attendance and great weather. The Ducky Derby was also successful, raising 26,400. Blank stated that 10-20% of the money raised will go to Matt Wyffels. Matt is a recent Wayzata High School graduate who was seriously injured in a snowboarding accident. The remainder goes to scholarships within the community. Evans stated that the next event coming up is the Teens Safe and Sober Concert on Saturday, October 12, featuring the Big Wu. The event begins at 3 p.m., with the Big Wu performing at 7. The event has received quite a bit of publicity, but the weather predicted for Saturday isn't the best, so this may keep attendance a little more manageable. On October 18, we are sponsoring another Skate Jam at the Skate Park, from 2-4 p.m. For this event, we are partnering with the new private indoor skate facility, located at the intersection of Highway 55 and County Road 24. They will be providing judges and prizes for the Skate Jam. On Thursday, November 7, we host the 3`d annual Chocolate Sampler at the Plymouth Creek Center. This event is a fund—raiser for the Millennium Garden. The event consists of sampling chocolate desserts provided by local area restaurants and a silent auction. Participants may register in advance for $15 or pay $20 at the door. c. Others. PRAC Minutes/October 2002 Page 36 4. PAST COUNCIL ACTION a. Council approved name change for Mud Lake. At their last meeting, the City Council approved the name Lake Camelot for Mud Lake, and they also approved the name Lake Camelot Park for the neighborhood park. b. Plymouth Creek Center basement finishing. The City Council has put this project on hold, waiting to see if the legislature will take $800,000 from the City's budget next year. Blank explained that there's a 50/50 chance we may get to do the entire project, or we may just do 2/3 of the basement, which will cost approximately 600,000. 5. UNFINISHED BUSINESS a. Millennium Garden update. Blank announced that some plantings have been done and that two to three more weeks of good weather is needed to finish hardscape items. He stated that all of the bricks have been placed, and he has heard many good comments from people visiting the garden. Blank would like to see a "Friends of the Garden' organization form to take over some of the maintenance and care of the garden. b. 2003-2007 CIP review. Blank reviewed the list of new items for the CIP, along with the estimated costs to complete these projects. He stated that it would cost approximately $127,000-$200,000 to reinstall the old Astroplay at Plymouth Creek Playfield that was removed from the fieldhouse. He is negotiating with the manufacturer to get that cost lowered. He stated that the resident who is pushing for the Bass Lake Playfield outdoor rink to be paved came in with a check for $650 to help pay for the paving. He also has secured a number of signed petitions from neighbors who support this project. Blank said that the Providence Academy is still very interested in Plymouth adding a third sheet of ice at the Ice Center. They may attend a future PRAC meeting to ask the City to consider the addition of a third rink. This item would cost approximately $4.5 million. Providence Academy has indicated a willingness to help fund it. Director Blank said that he will have a draft CIP available for the next meeting. Commissioner Fiemann asked if the third sheet of ice would be funded through a bond referendum. Blank said it could be, but it would not be a general obligation bond. Commissioner Krahulec asked if some of the costs for these projects could be reduced by hiring additional staff to do the work. Blank said that it would be better to have the work completed by outside contractors, because they have all the proper equipment to get the job done. 6. NEW BUSINESS a. Tobacco free policies presentation by Brittany Meyer, Tobacco Free Youth Recreation. Evans introduced Brittany Meyer who is the assistant program director of the Tobacco Free Youth Recreation Initiative. Meyer explained that their state-wide organization is PRAC Minutes/October 2002 Page 37 funded by the MN Department of Health. Their goal is to reduce youth tobacco use by 30% within the next three years. They work with communities to promote the tobacco free message. She posed the question "why should we be tobacco free?" Because it sends a message that we care about the health of our community, it demonstrates positive adult role modeling, second hand smoke is harmful in both the indoor and outdoor setting, and cigarette butts cause litter, maintenance expenses, and can be ingested by toddlers using recreation facilities. A number of Minnesota cities have passed tobacco free policies for their outdoor facilities, including Bloomington, Richfield, and Roseville. Meyer stated that most school districts prohibit tobacco use in all their facilities. By cities also passing these policies, it creates consistency for all youth recreational facilities in the community. Policies differ from city to city, according to Evans' research. Bloomington prohibits the use of tobacco on city -owned playfields, including spectator areas, while the fields are being used for organized youth athletics. They also prohibit tobacco use at their city designated beaches, swimming pools and aquatic facilities. Owatonna prohibits use at their athletic facilities, beach and playgrounds, including the spectator areas of these same facilities. Roseville has banned the use of tobacco products in their youth activity areas. Blank asked about policies prohibiting tobacco use entirely on city -owned facilities and those that have policies prohibiting tobacco use within so many feet of a youth recreation area. Meyer stated that only Rochester has a policy stating no tobacco use within 150 feet of children's activity areas. All of the other Minnesota communities' policies prohibit the use of tobacco products on their entire activity areas while youth are present. Meyer stated that she would like to see a community like Plymouth be the leader in adopting a policy that bans the use of tobacco products entirely at all city -owned facilities at all times, not just when youth are present. Some commissioners raised concerns about how to enforce a policy like this. Meyer said the best way is to put up very clear and concise signage. She stated that when people see signs like this, they generally abide by them, plus, the signs empower other people to enforce the policy when they see someone who isn't following the guidelines. She also stated that 81% of Minnesota adults are non-smokers. Director Blank stated that he could support an all out ban. He then asked for input from the commissioners. Most agreed that some type of tobacco free policy was a good idea, but there were differing opinions on how restrictive it should be. All commissioners were in agreement that it would be difficult to enforce. Commissioners also agreed that before any decisions can be made, it would be important to get feedback from the community. PRAC Minutes/October 2002 Page 38 Evans stated that the latest community to consider such a policy is Eden Prairie. Their park and recreation director is against implementing a policy, because he feels it will be impossible to enforce. Evans added that Golden Valley has also started looking into this subject. Director Blank stated that we could have the Youth Advisory Council discuss this at one of their next meetings and get their comments on it. 7. COMMISSION PRESENTATION Commissioner Krahulec pointed out to staff that a letter from the Palmiters was not included in the packet, even though there was a reference to it being attached to another piece of correspondence. Staff will locate the letter and make sure it is included in the November packet. 8. STAFF COMMUNICATION Blank said that the November meeting has been held at the Ice Center in the past, but that next month's meeting date falls on the some day as a girls' hockey tournament. He warned that the Ice Center could be rather noisy that evening and asked if the Commission would still like to meet there. It was the consensus of everyone to go ahead and hold the meeting at the Ice Center. Blank stated that the Medicine Lake Sailing Club has worked out an arrangement with the Three Rivers Park District to dock their sailboats at French Park. So far no problems have been reported regarding this arrangement. Blank said we are always in communication with the Park District staff, so if any problems do arise, we will hear about them. 9. ADJOURNMENT The meeting adjourned at 8:20 p.m. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: November 8, 2002 TO: PRAC a2-) FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: November 14`h Agenda Just a reminder that next Thursday's meeting will be held at the Plymouth Ice Center, at 7 p.m. I am anticipating that we will have one or two guests who wish to speak to the Commission about the need for a paved in—line skating rink at the Bass Lake Playfield. This would come up under the discussion of the 2003-2007 capital improvements program. Unfortunately, at the time of the writing of this memo, we were still working with the Finance department and the City Manager on the review of the funding for the capital improvements program. Therefore, I will be handing out the revisions at the meeting. This item is still up for discussion and review, and there is no action planned on the CIP at this meeting. Bill Abel, the Ice Arena Manager, has attached some information for your reading. At the conclusion of his presentation on the operation of the Ice Center, a tour will be available for those interested. EB/np City of Plymouth 2003 - 2007 Capital Improvements Program — Year 2003 Park Projects Park Park Park Project Park CIP Planning Park Dedication Dedication Replacement Community Other Number Project Year and Construction Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes Design Trails Parks Funding Fund C Sources Develop new neighborhood park 325,000 325,000 New trails 85,000 85,000 Transfer to park replacement 50,000 22,000 72,000 0 Playground replacement 100,000 100,000 Trail and parking lot repair 75,000 75,000 Land acquisition 10th playfield 1,050,000 450,000 1,500,000 Pave hockey rink—Bass Lake 25,000 25,000 Dog Park 7,500 7,500 Plymouth CreekPark—maint. storage garage 40,000 40,000 Repair old ball fields 20,000 20,000 Skate park/BMX 115,000 115,000 Imperial Hills safety lighting 15,000 15,000 PCC—finish basement 900,000 900,000 Capital Improvement Fund TOTAL 1,372,500 362,000 195,000 450,000 900,000 3,279,500 City of Plymouth Page 1 11/18/2002 City of Plymouth 2003 - 2007 Capital Improvements Program — Year 2004 Park Projects Park Park Park Project Park CIP Planning Park Dedication Dedication Replacement Community Other Number Project Year and Conslructfon Playfields Neighborhood MSA haprovernein Funding Total Other Funding Sources Notes Design Trails I Parks Funding and (CIH) Sources New trails 85,000 85,000 Park replacement 57,000 24,000 81,000 Land acquisition 10th playfield 500,000 1,500,000 2,000,000 Trail/parking lot repair 75,000 75,000 Playground replacement 100,000 100,000 Warming house replacement — Ridgemount 50,000 50,000 3rd sheet of ice Amphitheater — small playground 25,000 25,000 Parking expansion — Greenwood 75,000 75,000 Develop new neighborhood park 325,000 325,000 TOTAL 717,000 374,000 225,000 0 1,500,000 0 2,816,000 City of Plymouth Page 1 11/18/2002 City of Plymouth 2003 - 2007 Capital Improvements Program — Year 2005 Park Projects Park Park Park Project Park CIP Planning Park Dedication Dedication Replacement Community. Other Number Project Year and construction Playfields Neighborhood MSA Improvemen Funding Total Other Funding Sources Notes Design Trails Parks I Funding and (CIF) Sources Trails 85,000 85,000 Park replacement fund 64,000 27,000 91,000 New tennis courts 150,000 150,000 Spray playground 100,000 100,000 Trail & parking lot repair 90,000 90,000 Repay loan to CIF 75,000 75,000 TOTAL 474,000 27,000 90,000 591,000 City of Plymouth Page 1 11/18/2002 City of Plymouth 2003 - 2007 Capital Improvements Program — Year 2006 Park Projects Park Park Park Project Park CIP Planning Park Dedication Dedication Replacement Community. Other Number Project Year and Canstrucaan Ph yfields Neighborhood MSA Lutprovemen Funding Total Other Funding Sources Nates Design Trails Parks Funding and (CIF) Sources Trails 85,000 85,000 Park replacement fund 68,000 27,000 95,000 Repay loan to OF 75,000 75,000 Trail & parking lot repair 90,000 90,000 TOTAL 228,000 27,000 90,000 345,000 City of Plymouth Page 1 11/18/2002 City of Plymouth 2003 - 2007 Capital Improvements Program —Year 2007 Park Projects Park Park Park Project Park CIP Planning Park Dedication Dedication Replacement Community. Other Number Project Year and Construction Playfields Neighborhood MSA Improvemen Funding Total Other Funding Sources Notes Design Trails Parks Funding and C Sources Trails 100,000 100,000 Trails & parking lot repair 90,000 90,000 Transfer to park replacement 75,000 34,000 109,000 Repay CIF loan 75,000 75,000 TOTAL 250,000 34,000 90,000 374,000 City of Plymouth Page 1 11/18/2002 y16- f3Qm Y-014ez,5- 7T We're on a 66Mission" to blacktop Bass Lake Playfeld's hockey rink. Why? Off-season dry land practice on a full size rink Earlier ice (2-3 weeks) Better ice (better base, better ice) Roller hockey Only other blacktop rink is at Plymouth Creek Park (Fernbrook & Cty Rd 9) More than a bike ride away! Kids are destroying the garage! What's the downside? Ice melts earlier. By that time you're tired of hockey anyway. What's the deal? 1. Sign name saying your in favor of the project. 2. Write out check to "City of Plymouth" $100.00 $75.00 $50.00 $25.00 3. Take donation off income taxes 4. Receive 15% off all "Mission" branded hockey & roller hockey equipment at Dave's Sport Shop in Maple Grove 5. • Chance to win a pair of "Mission Amp 3" hockey skates ($200.00 value) 6. Chance to win a pair of "Mission RMV roller hockey skates ($200.00 value) Plymouth Park & Recreation will add this request to the list of capital projects presented and approved by the City Council this fall. The park director wants parental support for the project. The total cost is $25,000. Plymouth Park & Rec is requesting $5,000 in contributions and 50+ signatures. Only 200 raffle tickets are being printed. Funds are NOT being requested from any hockey or roller blade leagues. This is it! Bass Lake Playfield's rink is NOT a designated outdoor hockey practice facility. Therefore no hockey teams regularly practice there. y Plymouth residence can reserve the rink by contacting Plymouth Park and Rec. 763-509-5200 $15.00/hr $75.00/day lights $10.00/hr 8:OOam —10:30 pm Safety equipment is always recommended, however not required at this time. Plymouth carries insurance on all their park facilities. Day to day management of the rink is the responsibility of Plymouth Park & Rec Eric Blank — Director 763-509-5201 1 )( "a We request the City of Plymouth to hard surface the existing hockey rink at Bass Lake Playfield for summer of 2003 use. Make Checks out to "City of Plymouth" Street Addressa City Phone Ticket # $ it 4- 11 G Z rr Petition: We request the City of Plymouth to hard surface the existing hockey rink at Bass Lake Playfield for summer of 2003 use. Make Checks out to "City of Plymouth" SSl- DiDJ J X33 S`2 JOHN M. 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LDLJ-212--177-4§T-K2 ENL.ORJULIE A.JACOBSON 10588502J-212-454-067-264 55TH AVE.,N. 763-553-1636OUTHMN 55442aac US BANK, N.A. - _- 1 Boo US BANKS'".--: - 112 US BANKS I:09L000 221:1,22.29563757N° I CAROLINE M. KROENING-OR - 7095. DOUGLAS J. KMIEC 655-10R-585-724 X-520-149-429-866 l 7,. j - 17-7000/2910 12825 54TH AVE. N. 763-559-8081 DATE _ 1 PLYMOUTIT, MNRy/L'o, PAY 0 THE "'! C I $.- - ORIS R F- - LLARS vpTCF NATIONAL BANK, MINNESOTA 8150 WEDOEWODD LANEMAPLEEDGEO553fi9 85 FOR j L """.e i nr 1:29LO7000LI 585L7 548311• 7095 iPLYMOUTH The Plymouth Ice Center is home to the Wayzata and Armstrong High Schools, the Wayzata Youth Hockey Association, the Armstrong Youth Hockey Association, The Plymouth Pandas Figure Skating Club, our own city run learn—to—skate school, and several adult and private ice rental groups that use our late night hours. An average weekday at the Plymouth Ice Center: Friday, November 15, 2002 Rink A: 6:30 a.m. — 8:30 a.m. Open Freestyle 2 hours 11:30 a.m. 1:30 p.m. Adult Open Hockey 2 hours 3:00 p.m. — 5:45 p.m. WHS Girls Practice 2.5 hours 6:00 p.m. — 7:00 p.m. Armstrong Youth Hockey 1 hour 7:15 p.m. — 8:45 p.m. Open Skating 1.5 hours 9:00 p.m. — 10:30 p.m. Wayzata Youth Hockey 1.5 hours 10:45 p.m. 12:00 a.m. Private Rental 1.25 hours Seven Different Groups Totaling 11.75 hours 7:00 a.m. — 8:00 a.m. Lifetime Fitness Hockey 1 hour 3:00 p.m. — 5:30 p.m. AHS Girls Practice 2.25 hours 5:45 p.m. —10:15 p.m. Wayzata Youth Hockey 4 hours Three Different Groups Totaling 7.25 hours An average weekend day at The Plymouth Iee Center: Saturday, November 30, 2002 Rink A: 8:00 a.m. — 2:00 p.m. Wayzata Youth Hockey 5.25 hours 2:15 p.m. 4:30 p.m. Armstrong Youth Hockey 2 hours 4:45 p.m. 9:30 p.m. WHS Boys Tournament 4.75 hours 9:45 p.m. 11:15 p.m. Private Rental 1.5 hours Four Different Groups Totaling 13.5 hours I' C 8:00 a.m. — 10:00 a.m. WHS Girls Practice 2 hour 10:15 p.m. 1:45 p.m. Armstrong Youth Hockey 3 hours 2:00 p.m. — 4:15 p.m. Wayzata Youth Hockey 2 hours 4:30 p.m. — 9:30 p.m. WHS Boys Tournament 5 hours 9:45 p.m. —10:45 p.m. Private Rental 1 hour Five Different Groups Totaling 13 hours A Beautiful Place to Skate 3650 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55446-32019 (763) 509-5250 FAx (763) 509-5060 imp. d.plymouth. mu. us PLYMOUTH n y Ice Center Facts Our Zamboni's drive approximately 2.5 hours every day resurfacing the ice. That totals over 40,000 miles a year; but remember, they never drive further than 200 feet from home. And other than an occasional scrape against the dasher boards, they have never been in an accident. Of course, with only two Zamboni's, the traffic is not too congested. In 2002, 3,414 hours were used on our Olympic ice sheet. This totals 9.5 hours per day average. Also 3,248 hours were used on our Professional ice sheet. This totals 9 hours per day average. Combined, this totals an average of 18.5 hours of ice used every day. Totally our ice was used for 6,682 hours this year. Considering there are only 8,760 total hours available in any given year, this means the Plymouth Ice Center is a very busy facility. Through October 31 of this year, we have had almost 9,000 people attend our public skating sessions. About 5,000 were paid admissions and about 4,000 were non -paid Lifetime Fitness members. We have also rented out about 3,500 pairs of ice skates and sharpened over 1,300 pairs of skates as well. The two meeting rooms were used for 2,900 hours. The concession stand has generated over $60,000 in revenue through the end of October. Total vending has generated about $22,000. Our figure skating program has approximately 680 children skating and receives revenue of 90,000. Our electricity and gas usages average out to $520 per day. In all, the Plymouth Ice Center offers 83,000 square feet of ice, meeting rooms, and various support facilities, which all create a very busy environment that is great for the local residents of Plymouth. A Beautiful Place to Skate 3650 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55446-32010 (763) 509-5250 FAx (763) 509-5060 www.d plyniouth.mn.us Wayzata Youth Hockey Association Facts 1111 lilt ; :11' There are over 880 boys and girls in the youth program at all levels.(K-18). WYHA is one of the largest youth hockey associations in the state. WYHA has 5 more teams this year than last year. The Mite program for kids in grades K-3 has over 380 skaters. The mite age players for comparable levels over last year are up over 25%. WYHA is large enough to Provide C league teams at all levels as well as Junior Gold (16-18) at the High School level. The Girls program at all age levels is up over 171/o from last year. The girls program has 40 new skaters this year. COACHING Almost 200 WYHA volunteer coaches are registered with USA Hockey and Minnesota Hockey. WYHA is a non-profit organization and is run completely by volunteers. All of the parents are required to put in volunteer hours to help keep the association operating. All of the WYHA sponsored tournaments at the ice center are operated by volunteers TOURNAMENTS WYHA hosts 9 tournaments during weekend winter months. Many of the teams are from outside the area and bring business into Plymouth (Hotels, Resturants, sporting good stores, etc.) These tournaments are so successful that due to capacity issues, teams are being turned away. some tournaments could have been doubled in size) WYHA is a leader in events for girls hockey, this March will be the 3rd time in 5 years that a Girls state Tournament for Minnesota hockey has been hosted in Plymouth. Girls 12A and boys Bantam A team won state championships last year. ICE TIME WYHA purchases approx. 2,900 hours of ice at the PIC and WCMS. Each year the association purchases over 800 hours of ice outside of Plymouth. (Blake, Breck, Marrucci, Ridder, Minnetonka, New Hope. etc.) This year (within the Mite organization) we are working hard to find creative ways to get enough ice time for the teams we have. Examples include: skating three teams on ice at the same time, skipping Zamboni runs to save the 15 minutes, and going with shortened 45 minute practices. 11/14/02 8/9/02 Sean Drill City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-14852 Dear Mr. Drill, L r C _ t At1G 1 2 2002 We are writing to you to express our concern over the lack of sidewalks in Plymouth between Olson Memorial Highway and Medicine Lake. We are regular runners/walkers and notice the amount of people that exercise around this area. Whether walking, running, biking for exercise, or simply riding a wheelchair to the grocery store, the city of Plymouth between Olson Memorial Highway and Medicine Lake is in need of a safe way to get from one place to another outside of a car. On three separate occasions while jogging, angry drivers have swerved us at because we are forced run on "their" road rather than a sidewalk. Drivers do not understand that due to unseen obstacles under long grass, it is dangerous to run/walk on the road's shoulder. More than once they have taken their road rage out on us. Though we have not been hurt, we have had to literally dive onto the grassy shoulder to avoid oncoming traffic. This brings us to our main concern. On our daily runs on the streets of Plymouth, we continually notice a good deal of wheelchair -confined residents having to commute on the streets particularly on 10°' Ave N. This particular street doesn't get heavy traffic, but the traffic that it does get is fast; not nearly as fast as an electric wheelchair. We think that this is a concern that you should be made aware. Thank you for your consideration. Respectfully, eizadbo/th anLasouPiDlmiter 934 Trenton Lane North Plymouth, MN 55441 763-541-1835