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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-09-2002Regular Meeting of the Park and Recreation Advisory Commission September 9, 2002, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff -Diane Evans c. Others 4. Report on Past Council Action a. Awarded bid for Ice Center parking expansion b. 5. Unfinished Business a. Millennium Garden update b. Greenwood youth sports complex update c. Mud Lake Park new name update d. b. New Business a. Name for Environmental Park b. 2003-2007 CIP - review possible update to plan C. 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting - October 10, 2002 n\parks\staff\eric\prac\agendas\Sept02. doc Minutes of the Park and Recreation Advisory Commission Meeting July 11, 2002 Page 27 Present: Chair Anderson, Commissioners Krahulec, Meyer, Musliner, Rezabek, Planning Commissioner Neset, staff Busch, Evans, Mittelstaedt, and Pederson Absent: Commissioners Fiemann and Singer 1. CALL TO ORDER The meeting was called to order at 7 p.m. in the Plymouth Creek Center Fireside Room by Chair Anderson. 2. APPROVAL OF MINUTES A motion was made by Commissioner Krahulec and seconded by Commissioner Meyer to approve the June minutes. Motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at the meeting. b. Staff - Diane Evans. Evans talked about the teen concert going on at Parkers Lake this evening. Other concerts coming up - July 14, the Plymouth Community Band at the Hilde Performance Center, July 16 & 23, concerts at Parkers Lake, August 2, Shakespeare in the Park at the Hilde Performance Center. There is another water ski show coming up on July 18 at 7 p.m. at Parkers Lake. c. Others. There were no others present. 4. REPORT ON PAST COUNCIL ACTION No report was given. 5. UNFINISHED BUSINESS No report was given. 6. NEW BUSINESS a. Oakwood tennis courts. Evans stated that there are plans to resurface the tennis courts at Oakwood, along with the possibility of putting a dome over the courts. There will be one basketball court there, as well. Rezabek asked if it was possible to put in a second hoop, so it could be a full court. He feels that we will get a lot of calls and requests from basketball enthusiasts if we don't make this into a full court. Evans said we're looking PRAC Minutes/July 2002 Page 28 at this being mainly a tennis facility, and we hope to work out a lease agreement with the Wayzata School District. PRAC will get more information as the process moves forward. The next meeting will be a tour of the parks, at which time Blank will discuss in further detail the tennis court. Rezabek says we either need to put in a full basketball court, or leave it out of the plans all together. Evans says there are plenty of gyms available for basketball, but not enough facilities for tennis. If we work out a lease agreement with the school district, the facility would get heavy use, and would be a money making venture, because we would rent out time. Busch agreed that if we put in a basketball court, it should be a full court. If the school district is interested in the lease agreement, the city will install the appropriate beam structure to support the dome. b. Plymouth Creek Center - Rick Busch. Rick introduced himself to the newest commissioners. He said he started with Plymouth in 1980 working with adult athletic leagues, youth sports, etc. He stated the city has made great strides since he began. When the Plymouth Creek Center was built, he was offered the position of Manager. Rick then discussed the members of his staff and their major responsibilities. In addition to the paid staff, Busch said he also has a lot of volunteers who help out at the front desk, answering phones and greeting visitors. There are also four or five fieldhouse supervisors from October through April. Rick then distributed copies of statistics on fieldhouse use, including use by the various athletic clubs, the park and recreation department, and other groups. The largest use of the fieldhouse is by soccer, with over 5,000 Plymouth kids playing. Busch explained when the primetime and non -primetime hours are for the fieldhouse. From November through April, approximately 77% of the primetime hours are booked. The annual report for the fieldhouse showed revenue of $259,363 and expenses of $150,420, for a net profit of $108,943. This was for the period November 2001 through April 2002. Busch then distributed a report showing the total room rental charges for the Plymouth Creek Center for the first quarter of 2002. This figure totaled 24,140, which was approximately $4,000 more than the same period last year. There are a lot of ongoing programs taking place in the activity center. Seniors and park and recreation programmers have priority when scheduling rooms at the Plymouth Creek Center, Busch explained. The general public cannot schedule rooms more than three months in advance. Meyer said it appears that the Plymouth Creek Center is very busy. Busch confirmed that. The main goal is to fill the rooms with community activities, before turning to outside rentals. Busch reports quarterly use to Blank and Evans. In 2002, Busch is projecting revenues of 125,000 from weddings, etc. There is one in-house caterer, and we get money back from every event on food sales and liquor sales, which equaled $14,000 last year. Busch talked about the finishing of the lower PRAC Minutes/July 2002 Page 29 level. We are trying to see if enough money is available to do the entire lower level. There are 6,000 square feet left unfinished in the lower level. Evans said that the publication Minneapolis/St. Paul Magazine featured Plymouth in their last issue. Rezabek said he thinks the rental rates seem rather low. Busch said they are a bit lower than other communities. We try to hold the line for residents, but the fee is somewhat higher for non- residents. Most other community centers do have a gym and a pool. Our facility is mostly a conference center/banquet facility. c. Senior aroarams - Sara Mittelstaedt. The meeting moved to Meeting Room 2, where Sara Mittelstaedt gave a power point presentation on the senior programs (see attached). Following her presentation, PRAC members then took a tour of the facility. 7. COMMISSION PRESENTATION Anderson reminded everyone that the park tour on August 7 starts at 4 p.m. 8. STAFF COMMUNICATION None. 9. ADJOURN The meeting adjourned at 9 p.m. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: September 9, 2002 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Mud Lake Park — Official Name The process for renaming Mud Lake has now been completed. The Hennepin County Board and the Minnesota DNR have officially changed the name from Mud Lake to Lake Camelot. This is the official action we have been waiting for in order to bring to you a recommendation on naming of the neighborhood park. Traditionally, many of our parks located on lakes have been named after the lake. Examples are East and West Medicine Lake Park, Schmidt Lake Park, Parkers Lake Park, and Turtle Lake Park. The only exception is Timber Shores Park located on the shores of Bass Lake. At this time staff is recommending that the official name for this park be designated Lake Camelot Neighborhood Park. This is the name that the neighborhood surrounding the lake and park has recommended. If the Commission is not comfortable with this name, staff would come back at a future meeting with other possibilities. I recommend a motion be made and approved renaming this property Lake Camelot Neighborhood Park. This recommendation will go forward to the City Council, and upon their approval, we would then start making changes to the City's maps and designate signs for the park. EB/np MENTO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: September 8, 2002 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Name for the Current Environmental Park The property we commonly refer to as the Environmental Park has never been officially named by the City. Originally, when we started acquiring property which took a number of years, we referred to it as Kids for Saving Earth Park, because of their great interest in seeing the property developed as a nature area. In more recent years, the final acquisition of the northern third of the park leading up to Schmidt Lake Road was purchased with the possible idea that a youth sports complex would be developed on the flat property near Schmidt Lake Road. Because of the possible future dual identity the park has as a nature area and as a youth sports complex, staff is concerned about hanging a tag on the park that might send the wrong message to the community. In the City's comprehensive plan, this property is designated as a special use park and not as a neighborhood park, city park, or playfreld. It is likely to be a one of a kind piece of property. Many of our staff have taken to referring to the property as Nature Canyon Special Use Park. Because we have recently installed a playground on this property, it now seems logical that we should start putting signs at the entrances identifying the official name for the park. Staff would be interested in hearing comments from the commissioners on what you think might be an appropriate name. Besides Nature Canyon, staff has also talked about the idea of Tamarack Special Use Park. This is because the low swamp land in the area at one time had a substantial growth of tamarack. We are currently exploring the possibility of working with the DNR to re—establish tamarack in this area. There are currently five homeowner groups adjacent to the property such as Fernbrook Townhomes, Savannah, etc. It doesn't seem logical for that reason to try and name the property based on adjoining neighbors. Another name that has been discussed is Big Valley Special Use Park. I don't think we need to take any action on naming the park this month, unless the Commission feels comfortable with picking a name at this time. However, I do think we should try and get a name selected in the near future. EB/np MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447' DATE: September 9, 2002 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: 2003-2007 Capital Improvement Program In August we took a tour of the current park system in order to bring the commissioners and council members up to date on the status of the overall park and trail system. This tour has historically been a prelude to beginning discussion on an update for the capital improvement program. Attached for Commission review is the current adopted CIP for the years 2002-2006. Also attached to this memo is a listing of projects that have been suggested either by commissioners, my staff, or the public that are not currently in the capital improvement program. I'd like to hear from commissioners if you are aware of other items that are not on this list that should be considered. At future Commission meetings, then, we will debate the overall priority ranking of these various projects and try and match them with the estimated revenues for future years. Based on what we know at this time of future estimated revenues, we know that we will not be able to do all of these projects in the near future. The City Manager and Finance Department have been doing an analysis of all the major future capital expenses for the City, including items from both the police and the fire department. This research, which has been completed, would lead one to believe that the most important priority is the acquisition of property for both the Northwest Greenway and the l Ol" playfreld. The ability to direct resources to these two items will play an important role in any future capital improvements program. The City Manager gave a brief report on this issue to the City Council at their second budget study session on Tuesday, September 3`d. The report still has some flushing out to do and we'll probably be ready for more widespread distribution in the near future. EB/np New Items for CIP Review Parking lot expansion - Greenwood Park School Rehab - walls and drainage - Zachary baseball - lighting upgrade Reinstall Astroplay at Plymouth Creek Bass Lake - blacktop hockey rink Small playground for amphitheater Skate park/BMX bike park Dog park New warming house at Ridgemount Storage garage at Plymouth Creek Park Imperial Hills - safety lighting Indoor tennis Hilde Performance Center- improve lighting and sound Replace Rolling Hills playground (1987) Pave Bass Lake hockey rink Third sheet of ice City of Plymouth 1 2001 - Z006 Capual Lnprovemenfs Program 2002 Park Projects Park Park Park Project 'Park Yr. Flooring Capital Dedteation Dedieadoo Replaeemwt Commority OtherNumberProjectAuth. and hnprovement P1ayHeldr Neighborhood tfA Im royement Total Other Pery gS.urea Nota PR -19 Tc.Uo: Ded, Fund Trails150,000 Parks Fording Fuld (ca.) • Scott. - 150,000 Old RocLrodfcm HOHyw Peony 2001 RockYod Som Goldenrod to Zechvry 2001 PR -16 Tool a[king Lot Repair 0,000 0,000PR -17 Pormblc Stage- Final Payment PR -3 Playground Replacemen[ PR -l0 Te.- 10urt R.placemen< 1998 2001 19,000 100,000 79,00000,000 O.kwwd'. d 140,0001 140,000PR -21 T.fcrto Park Rcplatomcot 46,000 19,00 65,000PR -13 Mud Lek. NH Park Development PR -14 Zechen' Ployfield Bulldog PR -18 Acnia Sholroa -Plymouth Creek 200020002001 1 1 75,003 ,000 300,000 75,000 3011,000ISg000 Contdbution from Y.urh Bm.ball 30,000PR -23 TmNParkin, Lot Lights -Wen Med 2001 100,000 1007000PR -26 Ess[Beach Hullding Repair 2001 30,000 30,0001 60,000 PR -28 AroPhlrhwmFElw P. en/ dw.ph,g PR -29 Ice Center Perkins Lo[ Impa. PR -24 Open Sl.ccf d Acquisition 20012001z000 1]5,000544,000 25,000 j 25,000175,000 Cost Sharing with WcTLcoFlmcsu 544,000 PR -30 Skempark im rovemen[ 2001 6,500 6,500 Total 719,000 481,5001 319,0001 340,00a 0 01 75,000 1,934,500 31 Park Projects 2002.cls A Cltyof Plymouth City :: Pii mouth 2001-2Uuo Capgtallmprovements Program 1UUI - zuuo Capital Improvements Program 2004 Park Projects 2003 Park Projects Capital Park Park Park Yarn Part Park Improvement De&evtivn Dad -ba. Prpjem Park Yr, Plamdn Capital Dedirntion Dedication Replacement Community Othv MSA Inane nmt Funding Number Project Auth and Lnprorwent Playfidds NdPjrborhood lkails 5,0005],000 MSA Improvement Funding Tetal OOmr Funding So,¢ecs Naas 75,00061,000 Design blind 1Yails Yaks Fulling FWd CIF) Sources 500,000 Loan fmm CUP abe repaid from Park Dedieauen 40,0000,000 Develop New NH perk 2000 200,000 I 110,000 200.000PR -19 Nmr rmily':Lvncvaler/d6W re Pilg 2001 5,000 su,aateD,DDD o 250,000 01 s]s,aao 5,000PR -21 ntPalkac 50,000 22,000 PlangrouCo PR -3 Playground Re lecementacnt 100,000 2,000 PR -26 Land Aequiziuon-IOth Plvylield 2000 400,000 200,000 100,000600.000 Loaaform CIFw be repaidfrom Park DedieadonPA -IS 36th Avenue Bridae overt69 2000 45,000 PR-Ifi Perkins Lot Rapair 45,000 Tlus iso C'tv ofNew Hepepmjee[ TOTAL o 590,000 222,000 75,000175,000 0 200,000 0 S,000 1,10,0001 City of Plymouth 2001-2Uuo Capgtallmprovements Program 2004 Park Projects Capital Park Park Park Project Park Yr.-Ptamdag Improvement De&evtivn Dad -ba. Replvmmmt Commurdty Other Nsunber Project Auft and FWd Playfidds Neighborhood MSA Inane nmt Funding Total Ofher Amding Sources Nom. Design PR -19 Nnv TraJs PR -21 Transferor Perk Replacement lkails5,0005],000 Parks 24,000 Funding Fund (CIF) Sources 75,00061,000 PR -26 Land AegaisjVon-10th PI geld 2000 PR -2] Repayment oFloen Co CIF 2000 PR -I6 Trail PaekinLots 250,00040,000 0,000 250.000 500,000 Loan fmm CUP abe repaid from Park Dedieauen 40,0000,000 roundPR -3 Playground Replacement I 110,000 rorwL o 422,000 24,Doo su,aateD,DDD o 250,000 01 s]s,aao 32 Park Projects 2003 and 2004x15 City of Plymouth 2005 - 2006 Capita[ Improvements Program 2001-2006 Capital Improvements Program 2005 Park Projects 2006 Park Projects Park Pork York Capital Park Project Park Yr. Plowing Capital IDedieati. Dedication Replacement Conmrvrity Othm Project Park Yr. PlamwNg Number Project Au& and umber Projact Aath. and Improvemrn11 PlaYDelds Neighborhood Community MSA Improvement M6A Improvement Fwding Total O[her FwdNg Sources NoroDesignF1uutTrailsPveWFWNngFLnd (CIFI• Sources Sources PA -19 New Trails 5,000 68,000 30,000 5.000PR -21 Tremfer to Park Au Iaearrom 2000 6,000 27,000 Sg000 i50,000 PA -27 Repayment ofLoan tO CM 2000 50,000 PR-Ifi T.zil RepvdPerking Lats 91,0001 PA -3 Rvyged nd R,Wcaaem 05.000 1R13 Playground Replacement TOTAL 50,000 PR -32 Neav Tennis Courts-Plym. Creek Cm 2001 150,000 0 0 110,000 115,000438,000 110,000 PR -20 ISPwY PIaYBmwtl-PIYm. Crtek Pad: 2001 100,000 150,000 PA -16 IPark;ng Lot Aepah 100,000 ITOTAL IOU o; 43s,ppp n,opo np,000 o p o 676,000 Oty of Plymouth 2001-2006 Capital Improvements Program 2006 Park Projects Capital Park Park Park Project Park Yr. PlamwNg Number Project Au& and Improvement Dedicadoa DedicationLundP1aYfid& Nelghbnrhood Aeplacemen[ CommunityMSAImprovement OthecFwding Tahl O[her Funding Sources NomDeign PA -I9 Nen'Tmils Trails100,000 Parks Fundis= Fwd (CIF) • Sources 100,000 PR -21 Transfers Pmk Replacement 2000 68,000 30,000 98.000 PR -27 Rena meat of Ivan to CT 2000 Sg000 i50,000 PR-Ifi T.zil RepvdPerking Lats 75,000 05.000 1R13 Playground Replacement TOTAL p 2,8.tup 115,000l4pop 75,000 0 0 01 115,000438,000 33 Park Projects 2005 and 2006.#a