HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-09-2002Regular Meeting of the Park and Recreation Advisory Commission
September 9, 2002, 7 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff -Diane Evans
c. Others
4. Report on Past Council Action
a. Awarded bid for Ice Center parking expansion
b.
5. Unfinished Business
a. Millennium Garden update
b. Greenwood youth sports complex update
c. Mud Lake Park new name update
d.
b. New Business
a. Name for Environmental Park
b. 2003-2007 CIP - review possible update to plan
C.
7. Commission Presentation
8. Staff Communication
9. Adjourn
Next regular meeting - October 10, 2002
n\parks\staff\eric\prac\agendas\Sept02. doc
Minutes of the Park and Recreation Advisory Commission Meeting
July 11, 2002
Page 27
Present: Chair Anderson, Commissioners Krahulec, Meyer, Musliner, Rezabek,
Planning Commissioner Neset, staff Busch, Evans, Mittelstaedt, and
Pederson
Absent: Commissioners Fiemann and Singer
1. CALL TO ORDER
The meeting was called to order at 7 p.m. in the Plymouth Creek Center
Fireside Room by Chair Anderson.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Krahulec and seconded by
Commissioner Meyer to approve the June minutes. Motion carried with all
ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present at the meeting.
b. Staff - Diane Evans. Evans talked about the teen concert going on at
Parkers Lake this evening. Other concerts coming up - July 14, the
Plymouth Community Band at the Hilde Performance Center, July 16 & 23,
concerts at Parkers Lake, August 2, Shakespeare in the Park at the Hilde
Performance Center. There is another water ski show coming up on July 18
at 7 p.m. at Parkers Lake.
c. Others. There were no others present.
4. REPORT ON PAST COUNCIL ACTION
No report was given.
5. UNFINISHED BUSINESS
No report was given.
6. NEW BUSINESS
a. Oakwood tennis courts. Evans stated that there are plans to resurface the
tennis courts at Oakwood, along with the possibility of putting a dome
over the courts. There will be one basketball court there, as well. Rezabek
asked if it was possible to put in a second hoop, so it could be a full court.
He feels that we will get a lot of calls and requests from basketball
enthusiasts if we don't make this into a full court. Evans said we're looking
PRAC Minutes/July 2002
Page 28
at this being mainly a tennis facility, and we hope to work out a lease
agreement with the Wayzata School District. PRAC will get more
information as the process moves forward. The next meeting will be a tour
of the parks, at which time Blank will discuss in further detail the tennis
court. Rezabek says we either need to put in a full basketball court, or
leave it out of the plans all together. Evans says there are plenty of gyms
available for basketball, but not enough facilities for tennis. If we work out
a lease agreement with the school district, the facility would get heavy
use, and would be a money making venture, because we would rent out
time. Busch agreed that if we put in a basketball court, it should be a full
court. If the school district is interested in the lease agreement, the city will
install the appropriate beam structure to support the dome.
b. Plymouth Creek Center - Rick Busch. Rick introduced himself to the
newest commissioners. He said he started with Plymouth in 1980 working
with adult athletic leagues, youth sports, etc. He stated the city has made
great strides since he began. When the Plymouth Creek Center was built,
he was offered the position of Manager. Rick then discussed the members
of his staff and their major responsibilities. In addition to the paid staff,
Busch said he also has a lot of volunteers who help out at the front desk,
answering phones and greeting visitors. There are also four or five
fieldhouse supervisors from October through April. Rick then distributed
copies of statistics on fieldhouse use, including use by the various athletic
clubs, the park and recreation department, and other groups. The largest
use of the fieldhouse is by soccer, with over 5,000 Plymouth kids playing.
Busch explained when the primetime and non -primetime hours are for the
fieldhouse. From November through April, approximately 77% of the
primetime hours are booked. The annual report for the fieldhouse showed
revenue of $259,363 and expenses of $150,420, for a net profit of $108,943.
This was for the period November 2001 through April 2002. Busch then
distributed a report showing the total room rental charges for the
Plymouth Creek Center for the first quarter of 2002. This figure totaled
24,140, which was approximately $4,000 more than the same period last
year. There are a lot of ongoing programs taking place in the activity
center. Seniors and park and recreation programmers have priority when
scheduling rooms at the Plymouth Creek Center, Busch explained. The
general public cannot schedule rooms more than three months in
advance. Meyer said it appears that the Plymouth Creek Center is very
busy. Busch confirmed that. The main goal is to fill the rooms with
community activities, before turning to outside rentals. Busch reports
quarterly use to Blank and Evans. In 2002, Busch is projecting revenues of
125,000 from weddings, etc. There is one in-house caterer, and we get
money back from every event on food sales and liquor sales, which
equaled $14,000 last year. Busch talked about the finishing of the lower
PRAC Minutes/July 2002
Page 29
level. We are trying to see if enough money is available to do the entire
lower level. There are 6,000 square feet left unfinished in the lower level.
Evans said that the publication Minneapolis/St. Paul Magazine featured
Plymouth in their last issue. Rezabek said he thinks the rental rates seem
rather low. Busch said they are a bit lower than other communities. We try
to hold the line for residents, but the fee is somewhat higher for non-
residents. Most other community centers do have a gym and a pool. Our
facility is mostly a conference center/banquet facility.
c. Senior aroarams - Sara Mittelstaedt. The meeting moved to Meeting
Room 2, where Sara Mittelstaedt gave a power point presentation on the
senior programs (see attached). Following her presentation, PRAC
members then took a tour of the facility.
7. COMMISSION PRESENTATION
Anderson reminded everyone that the park tour on August 7 starts at 4 p.m.
8. STAFF COMMUNICATION
None.
9. ADJOURN
The meeting adjourned at 9 p.m.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: September 9, 2002
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: Mud Lake Park — Official Name
The process for renaming Mud Lake has now been completed. The Hennepin County Board and
the Minnesota DNR have officially changed the name from Mud Lake to Lake Camelot. This is
the official action we have been waiting for in order to bring to you a recommendation on
naming of the neighborhood park. Traditionally, many of our parks located on lakes have been
named after the lake. Examples are East and West Medicine Lake Park, Schmidt Lake Park,
Parkers Lake Park, and Turtle Lake Park. The only exception is Timber Shores Park located on
the shores of Bass Lake. At this time staff is recommending that the official name for this park
be designated Lake Camelot Neighborhood Park. This is the name that the neighborhood
surrounding the lake and park has recommended. If the Commission is not comfortable with this
name, staff would come back at a future meeting with other possibilities.
I recommend a motion be made and approved renaming this property Lake Camelot
Neighborhood Park. This recommendation will go forward to the City Council, and upon their
approval, we would then start making changes to the City's maps and designate signs for the
park.
EB/np
MENTO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: September 8, 2002
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: Name for the Current Environmental Park
The property we commonly refer to as the Environmental Park has never been officially named
by the City. Originally, when we started acquiring property which took a number of years, we
referred to it as Kids for Saving Earth Park, because of their great interest in seeing the property
developed as a nature area. In more recent years, the final acquisition of the northern third of the
park leading up to Schmidt Lake Road was purchased with the possible idea that a youth sports
complex would be developed on the flat property near Schmidt Lake Road. Because of the
possible future dual identity the park has as a nature area and as a youth sports complex, staff is
concerned about hanging a tag on the park that might send the wrong message to the community.
In the City's comprehensive plan, this property is designated as a special use park and not as a
neighborhood park, city park, or playfreld. It is likely to be a one of a kind piece of property.
Many of our staff have taken to referring to the property as Nature Canyon Special Use Park.
Because we have recently installed a playground on this property, it now seems logical that we
should start putting signs at the entrances identifying the official name for the park.
Staff would be interested in hearing comments from the commissioners on what you think might
be an appropriate name. Besides Nature Canyon, staff has also talked about the idea of Tamarack
Special Use Park. This is because the low swamp land in the area at one time had a substantial
growth of tamarack.
We are currently exploring the possibility of working with the DNR to re—establish tamarack in
this area. There are currently five homeowner groups adjacent to the property such as Fernbrook
Townhomes, Savannah, etc. It doesn't seem logical for that reason to try and name the property
based on adjoining neighbors. Another name that has been discussed is Big Valley Special Use
Park.
I don't think we need to take any action on naming the park this month, unless the Commission
feels comfortable with picking a name at this time. However, I do think we should try and get a
name selected in the near future.
EB/np
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447'
DATE: September 9, 2002
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: 2003-2007 Capital Improvement Program
In August we took a tour of the current park system in order to bring the commissioners and
council members up to date on the status of the overall park and trail system. This tour has
historically been a prelude to beginning discussion on an update for the capital improvement
program.
Attached for Commission review is the current adopted CIP for the years 2002-2006. Also
attached to this memo is a listing of projects that have been suggested either by commissioners,
my staff, or the public that are not currently in the capital improvement program. I'd like to hear
from commissioners if you are aware of other items that are not on this list that should be
considered.
At future Commission meetings, then, we will debate the overall priority ranking of these various
projects and try and match them with the estimated revenues for future years. Based on what we
know at this time of future estimated revenues, we know that we will not be able to do all of
these projects in the near future.
The City Manager and Finance Department have been doing an analysis of all the major future
capital expenses for the City, including items from both the police and the fire department. This
research, which has been completed, would lead one to believe that the most important priority is
the acquisition of property for both the Northwest Greenway and the l Ol" playfreld. The ability to
direct resources to these two items will play an important role in any future capital improvements
program. The City Manager gave a brief report on this issue to the City Council at their second
budget study session on Tuesday, September 3`d. The report still has some flushing out to do and
we'll probably be ready for more widespread distribution in the near future.
EB/np
New Items for CIP Review
Parking lot expansion - Greenwood Park School
Rehab - walls and drainage - Zachary baseball - lighting upgrade
Reinstall Astroplay at Plymouth Creek
Bass Lake - blacktop hockey rink
Small playground for amphitheater
Skate park/BMX bike park
Dog park
New warming house at Ridgemount
Storage garage at Plymouth Creek Park
Imperial Hills - safety lighting
Indoor tennis
Hilde Performance Center- improve lighting and sound
Replace Rolling Hills playground (1987)
Pave Bass Lake hockey rink
Third sheet of ice
City of Plymouth 1
2001 - Z006 Capual Lnprovemenfs Program
2002 Park Projects
Park Park Park
Project 'Park Yr. Flooring Capital Dedteation Dedieadoo Replaeemwt Commority OtherNumberProjectAuth. and hnprovement P1ayHeldr Neighborhood tfA Im royement Total Other Pery gS.urea Nota
PR -19 Tc.Uo:
Ded, Fund Trails150,000 Parks Fording Fuld (ca.) • Scott. -
150,000
Old RocLrodfcm HOHyw Peony 2001
RockYod Som Goldenrod to Zechvry 2001
PR -16 Tool a[king Lot Repair 0,000 0,000PR -17 Pormblc Stage- Final Payment
PR -3 Playground Replacemen[
PR -l0 Te.- 10urt R.placemen<
1998
2001
19,000
100,000 79,00000,000
O.kwwd'. d 140,0001 140,000PR -21 T.fcrto Park Rcplatomcot 46,000 19,00 65,000PR -13 Mud Lek. NH Park Development
PR -14 Zechen' Ployfield Bulldog
PR -18 Acnia Sholroa -Plymouth Creek 200020002001 1
1 75,003 ,000
300,000
75,000 3011,000ISg000 Contdbution from Y.urh Bm.ball
30,000PR -23 TmNParkin, Lot Lights -Wen Med 2001 100,000 1007000PR -26 Ess[Beach Hullding Repair 2001 30,000 30,0001 60,000
PR -28 AroPhlrhwmFElw P. en/ dw.ph,g
PR -29 Ice Center Perkins Lo[ Impa.
PR -24 Open Sl.ccf d Acquisition 20012001z000 1]5,000544,000
25,000
j 25,000175,000 Cost Sharing with WcTLcoFlmcsu
544,000
PR -30 Skempark im rovemen[ 2001 6,500 6,500
Total 719,000 481,5001 319,0001 340,00a 0 01 75,000 1,934,500
31
Park Projects 2002.cls
A
Cltyof Plymouth
City :: Pii mouth
2001-2Uuo Capgtallmprovements Program
1UUI - zuuo Capital Improvements Program
2004 Park Projects
2003 Park Projects
Capital Park Park Park
Yarn Part Park
Improvement De&evtivn Dad -ba.
Prpjem Park Yr, Plamdn Capital Dedirntion Dedication Replacement Community Othv
MSA Inane nmt Funding
Number Project Auth and Lnprorwent Playfidds NdPjrborhood
lkails 5,0005],000
MSA Improvement Funding Tetal OOmr Funding So,¢ecs Naas
75,00061,000
Design blind 1Yails Yaks Fulling FWd CIF) Sources
500,000 Loan fmm CUP abe repaid from Park Dedieauen
40,0000,000
Develop New NH perk 2000 200,000
I 110,000
200.000PR -19 Nmr rmily':Lvncvaler/d6W re Pilg 2001 5,000
su,aateD,DDD o 250,000 01 s]s,aao
5,000PR -21 ntPalkac 50,000 22,000
PlangrouCo
PR -3 Playground Re lecementacnt 100,000
2,000
PR -26 Land Aequiziuon-IOth Plvylield 2000 400,000 200,000 100,000600.000 Loaaform CIFw be repaidfrom Park DedieadonPA -IS 36th Avenue Bridae overt69 2000 45,000
PR-Ifi Perkins Lot Rapair 45,000 Tlus iso C'tv ofNew Hepepmjee[
TOTAL o 590,000 222,000 75,000175,000 0 200,000 0
S,000
1,10,0001
City of Plymouth
2001-2Uuo Capgtallmprovements Program
2004 Park Projects
Capital Park Park Park
Project Park Yr.-Ptamdag Improvement De&evtivn Dad -ba. Replvmmmt Commurdty Other
Nsunber Project Auft and FWd Playfidds Neighborhood MSA Inane nmt Funding Total Ofher Amding Sources Nom. Design
PR -19 Nnv TraJs
PR -21 Transferor Perk Replacement lkails5,0005],000
Parks
24,000
Funding Fund (CIF) Sources
75,00061,000
PR -26 Land AegaisjVon-10th PI geld 2000
PR -2] Repayment oFloen Co CIF 2000
PR -I6 Trail PaekinLots
250,00040,000
0,000
250.000 500,000 Loan fmm CUP abe repaid from Park Dedieauen
40,0000,000
roundPR -3 Playground Replacement I 110,000
rorwL o 422,000 24,Doo su,aateD,DDD o 250,000 01 s]s,aao
32
Park Projects 2003 and 2004x15
City of Plymouth
2005 - 2006 Capita[ Improvements Program
2001-2006 Capital Improvements Program
2005 Park Projects
2006 Park Projects
Park Pork York
Capital Park
Project Park Yr. Plowing Capital IDedieati. Dedication Replacement Conmrvrity Othm
Project Park Yr. PlamwNg
Number Project Au& and
umber Projact Aath. and Improvemrn11 PlaYDelds Neighborhood
Community
MSA Improvement
M6A Improvement Fwding Total O[her FwdNg Sources NoroDesignF1uutTrailsPveWFWNngFLnd (CIFI• Sources
Sources
PA -19 New Trails 5,000
68,000 30,000
5.000PR -21 Tremfer to Park Au Iaearrom 2000 6,000 27,000
Sg000 i50,000
PA -27 Repayment ofLoan tO CM 2000 50,000
PR-Ifi T.zil RepvdPerking Lats
91,0001
PA -3 Rvyged nd R,Wcaaem
05.000
1R13 Playground Replacement
TOTAL
50,000
PR -32 Neav Tennis Courts-Plym. Creek Cm 2001 150,000
0 0
110,000
115,000438,000
110,000
PR -20 ISPwY PIaYBmwtl-PIYm. Crtek Pad: 2001 100,000
150,000
PA -16 IPark;ng Lot Aepah 100,000
ITOTAL IOU
o; 43s,ppp n,opo np,000 o p o 676,000
Oty of Plymouth
2001-2006 Capital Improvements Program
2006 Park Projects
Capital Park Park Park
Project Park Yr. PlamwNg
Number Project Au& and
Improvement Dedicadoa DedicationLundP1aYfid& Nelghbnrhood Aeplacemen[ CommunityMSAImprovement OthecFwding Tahl O[her Funding Sources NomDeign
PA -I9 Nen'Tmils Trails100,000 Parks Fundis= Fwd (CIF) • Sources
100,000
PR -21 Transfers Pmk Replacement 2000 68,000 30,000 98.000
PR -27 Rena meat of Ivan to CT 2000 Sg000 i50,000
PR-Ifi T.zil RepvdPerking Lats 75,000 05.000
1R13 Playground Replacement
TOTAL p 2,8.tup 115,000l4pop 75,000 0 0 01 115,000438,000
33
Park Projects 2005 and 2006.#a