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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 08-09-2001Regular Meeting of the Park and Recreation Advisory Commission August 9, 2001, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. b. 5. Unfinished Business a. Millennium Garden update b. Hilde Performance Center update c. Greenwood youth sports update d. Review update to CIP through 2006 6. New Business a. Review parkin concepts for Ice Center and Lifetime Fitness (non -action item) 17. 1-re5 XoY- Tiiovnti OCL 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting — September 13, 2001 n\parks\staff\eric\prac\age ndas\jAug 01.doc Minutes of the Park and Recreation Advisory Commission Meeting July 19, 2001 Page 39 Present: Chair Anderson; Commissioners Meyer, Musliner, and Singer; Planning Commissioner Nest, staff Bisek, Blank, and Pederson Absent: Commissioners Fiemann and Thompson 1. CALL TO ORDER Chair Anderson called the July meeting to order at 7:30 p.m. in the Council Chambers. - 2. APPROVAL OF MINUTES A motion was made by Commissioner Meyer and seconded by Commissioner Musliner to approve the minutes of the June meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. b. Staff. Mary shared the awards/plaques Park and Recreation received recently. The Chocolate Sampler, the Plymouth Creek Center/Fieldhouse and Rec-Connect all received awards. They were presented at the Council meeting on July 10. Our electronic sign is up and operational part of the time. It has to be rebooted every morning. This problem will be resolved as soon as possible. The summer concert series has been going well. There has been only one cancellation due to rain this year. The Prior Lake Water Ski Team will be performing at Parkers Lake next Tuesday night. The hot weather has cancelled some of our afternoon programs due to the heat indeN. Mary met with representatives from the Civic League and the MN Opera for the 30th anniversary of Music in Plymouth. Talking about doing a youth opera project for that event. Looking for artists for the fall art fair and units to participate in the parade. Planning is underway for the Chocolate Sampler, also. The fall brochure is at the printers. Director Blank said the fireworks at Music in Plymouth were the best in the Twin Cities as stated by some in attendance. There was a lot of great press surrounding the announcement of the Hilde donation for the Hilde Performance Center. Singer congratulated Mary and the staff on the awards. Mary said this is the first time that any recreation department has gotten three awards in one year. c. Others. None. 4. PAST COUNCIL ACTION a. Award playground bid for Parkers Lake. The old playground was removed last week. Manufacturer will be on the fast track, so photographs can be taken for publication in their national sales catalog. This will be a great playground. Manufacturer is giving an extra $50,000 toward the playground. PRAC Minutes/July 2001 Page 40 b. Approved location oflalayground for Environmental Park Two people spoke for it and two spoke against it. It will take awhile before this playground will be installed, but it will be ready by next summer. Singer asked about the skate park and losing the matching grant. Director Blank said we got our matching grant back. The check arrived this past week. The skate park will open next Wednesday. Contractor asked that we stay off the asphalt for at least 10 days. Director Blank will send letters to the 40 kids on the advisory group. We will go a few weeks before we open it officially. A ribbon cutting ceremony will be sometime in August. The manufacturer is offering more equipment as a donation than what we purchased. A mister is one of the items. We will install electricity, so the kids can have a pop machine. 5. UNFINISHED BUSINESS a. Millennium Garden update. Director Blank talked to Dobyzynski and they commence grading next week. Still getting donations for bricks, etc. Fundraising will continue. b. Hilde Performance Center update. Contracts were signed. The site plan has been approved. Architects are at work. It will be late August before anything begins on this. C. Greenwood youth snorts update. This is going well. Most of the utility lines are in. A month from now it should be substantially completed. We are a little short on topsoil. Director Blank has authorized Mark to bring in more topsoil for the soccer fields. d. Discuss Teen Center tour and letters from Youth Council and Senior prouvs. Director Blank discussed some of the literature in the PRAC packet from the teens, etc. Staff has not made any decisions about this. Nothing can be done until a location is chosen. Director Blank said the only thing available now is shared space in the lower level of the PCC. The existing teen centers seem to cater to 8th & 9th graders. Before kids have cars, they seem to run in groups. Once teens have access to autos, they travel in smaller groups of two or three and they may or may not end up at a teen center. Meyer said the two they visited were very successful. The Apple Valley one seemed to cater to even younger kids. She isn't sure how our youth will feel about being in the lower level of the PCC. The Youth Council seems to think that's an okay option. The minutes of the Youth Town Forum imply something else. They want to be off by themselves. Ninety attended the Town Forum. Anderson said maybe the Teen Center would have to begin at this location and move later if something else develops. Singer asked if there's any money in the CIP for a Teen Center. Director Blank said it's in the year 2002. The City Manager and the Council want to keep the thought process going for a teen center to see if something develops. Anderson says the lower level of the PCC will no doubt have to be shared between the seniors and the teens. The seniors would use it during the day, and the teens at night. Director Blank looked at the houses on 101, and he doesn't feel comfortable with the logistics of using one of those houses. Director Blank thought about considering en empty storefront, like the old Schiebe's Hardware store. The real purpose of the tour was to get PRAC to think about this issue. We will have an August meeting to discuss the CIP and the Northwest Greenway plans. By then, we might have some other ideas about a teen center. Parking upgrades for the Ice Center will be available to look at then, too. Anderson thinks it will be worthwhile to pursue the option of the lower level of the PCC PRAC Minutes/July 2001 Page 41 for a teen center. Once you get it established, you have to keep it going, he said. The City funds everything for the Apple Valley teen center, but the Depot takes care of itself. In the 30 years Mary and Director Blank have worked together, teen centers have experienced an 80% failure rate. Mary said the two teen centers toured are open seven days a week, and are both drop-in centers. Brooklyn Park has a teen center that is only open when something special is scheduled there. Music at the Depot, the Garage, and Apple Valley is performed for free. The Garage also gets bands that come there that do auditions for some of the big clubs downtown, so it's not just teen bands, occasionally it's name bands. The Garage gets lots of social service funding. Their focus is more social service. Music is a key issue. Champlin has a private teen center. Eden Prairie doesn't have a center, but they have special programs for teens. Our teen programs haven't been very successful, although we've had some success with Teen Self Defense and Jujitsu. At Edina they come and go. The Mosaic Youth Center is designed to service the Robbinsdale School District, but it's not in Plymouth. That is being funded by a capital campaign. This will not be a recreation drop-in center. Maple Grove has a recreation focus and is funded by the City. It's internal to their community center. This one has done fairly well, but their numbers have recently dropped. Their participation is the younger teen, however. St. Louis Park is run by a church. Plymouth's Teen Council is made up of kids who are juniors and seniors in high school. It was suggested that the Youth Council survey the kids in the middle schools to see what they would like. Singer thinks some teacher would probably enjoy doing this as a project. Our new staff person, Regina Callies, is the one who will be in charge of programming for teens. She wouldn't be available to supervise at the teen center, however. Location and funding are the biggest issues right now. Director Blank said he and Mary will be doing more research between now and the August meeting. Anderson asked about the houses on 101. Director Blank said the City bought eight of the houses for construction easements as road right of way, for landscaping purposes, etc. Church groups think those houses should be turned into low income housing. The Fire Dept. thinks they should be for fire fighters homes. Timing is also an issue Anderson said. There are also empty storefronts at Four Seasons Mall stated Singer. 6. NEW BUSINESS a. Review update to CIP through 2006. PRAC adopted a CIP last December on schedule for 2001-2005. The rest of the City hasn't gotten anywhere with their CIP work. Director Blank discussed the handout showing a modified 2002-2006 CIP. He discussed some of the items proposed for 2002. We have been getting calls and letters from residents east of Fire Station 2. They want the trail extended on Rockford Road between Goldenrod and Zachary. The developer has already built two or three blocks of the trail in this location. The East Beach building needs to be refurbished. These are relatively inexpensive things we can do. Singer thinks that East Beach is being used more now than it was in the past. Mary stated that the buoys are being vandalized there. She asked that Singer report any unusual activity she may notice when she's out walking in this area. Singer suggested putting out a neighborhood watch. Heat is probably a factor in how busy this beach has been. Over at West Beach, the bathrooms have not been built, because Director Blank hasn't heard anything from the architect for some time. We may just skip the bathrooms and go to the full building, which would include bathrooms. Director Blank said we need PRAC Minutes/July 2001 Page 42 to revamp the way the food is distributed at Music In Plymouth. In order to do that we will need electricity at the Hilde Performance Center. We are also planning to finish about 2,000 square feet of the PCC lower level, and we are considering improvements to the parking lot at LifeTime Fitness/Ice Center. The trail on Lancaster Lane, from 36th to Pilgrim Lane, has been pushed back to 2003. 2006 lists the standard projects — art in the park, playground replacement, new trails, parking lot repair and replacement, etc. Director Blank said one other item that is not on paper is Providence Academy. They want ice time at the Ice Center. Under current conditions, there is no ice time available for them. The only way we could help them out is to build a third sheet of ice. They would need to make a significant financial contribution toward this. They will probably come back and make a formal request, or they may decide to build their own ice sheet. They will open this fall with K -8th grade. Singer said she has had some talks with Paul Erickson, MN Sports Commission. He thinks it is just as economical to put in four sheets of ice as it is to put in three. We don't have the space for a 4th sheet, or the parking for it said Director Blank. We would be the first community with four rinks if we added a third sheet, because of the one at the old high school. Bill Abel is doing better with our two sheets than Blaine is doing with their four. Plymouth Boulevard is another item for the CIP. The Northwest Greenway, the Teen Center, and the CIP will be discussed at the August meeting. There is no time line for the Teen Center. Planning Commissioner Neset said that residents have approached him about the possibility of installing chain link fence around some of the parks. We've stayed away from fencing the parks. We don't want to close them off. Neset says he doesn't think chain link is very aesthetically pleasing. Director Blank said if someone has a specific concern about fencing, they should come to the PRAC. Mary said sometimes we use bollards to show the boundaries of the parks. Singer asked about the deer population in the City. Director Blank said Hennepin Parks does a deer count every year and it's consistently high. Director Blank said there are a lot of deer/car accidents in Plymouth. He said the City has a program of live trapping deer and removing them from problem locations. Singer asked about the letter from the resident wanting a basketball hoop in Shenandoah Park. Director Blank said that park is new and is very close to Parkers Lake Playfield, so we probably will not install a court in Shenandoah Park. Singer said this request is similar to the one from the young man asking for a skating rink in Sunrise Park. This would be in very close proximity to other parks with existing outdoor rinks. Director Blank said PRAC may also be reviewing the list of outdoor skating rinks at the August meeting. Musliner said she would not be at the August meeting. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned at 8:10 p.m. City of Plymouth -771 2002-2006 Capital Improvements Program Park Projects Draft 2002 Park Park Park Project Park CEP Planning Capital Dedication Dedication Replacement Community Other Number Project Year and Improvement Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes Design Fund Trails Parks Funding Fund (CIF) * Sources Trails Old Rockford/Holly Ln to Peony 0 Rockford Rd/Goldenrod to Zachary 150,000 150,000 T.Warking Lot Repair 70,000 70,000 Portable Stage Final Payment 19,000 19,000 Art In Park 15,000 5,000 20,000 Playground Replacement _ _ 100,000 100,000 Tennis Court Replacement Oakwood Mayfield 140,000_ 140,000_ 65,000TransfertoParkReplacement46,000 19,000 Mud Lake NB Park Development MOM 300,000 Zachary Playfield Building 75,000 75,000 150,000 ($75,000 from Youth Baseball) Picnic Shelters - Plymouth Creek 30,000 30,000 Trail & Parking Lot Lights - West Med_ 100,000 100,000 East Beach Building Repair 30,000 - 30,000 60,000 West Med-New Building 0 Amphitheater Five. Power & Landscaping 25,000 25,000 Plymouth Creek Center- Lower Level 225,000 Finish approximately 2,000 square feet of basement Ice Center Parkin Lot hn rovemenls8P Cost Sharing with Lifetime Fitness Open Space/Land Acquisition 7 Remaining balance of $475,000 which was allocated in 2001 CIP. Total 0 0 490,000 324,000 340,000 01 0 75,000 1,454,000 I I City of Plymouth 2002-2006 Capital Improvements Program Park Projects Draft 2003 Park Park Park Project Park CIP Planning Capital Dedication Dedication Replacement Community Other Number Project Year and Improvement Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes Design Fund Trails Parks Funding Fund (CIF)* Sources Develop New NB Park 200,000 200,000 New Trails Lancaster/36th to Pilgrim 75,000 75,000 Art in Park 15,000 5,000 20,000 Tmnsaer to Park Replacement 50,000 22,000 72,000 Playground Replacement _ 100,000 100,000 Land Acquisition 10th Playfield 400,000 200,000 600,000 (Loan from CIF to be repaid from Park Dedication) 36th Ave Bridge over 169 45,000 45,000 This is a City of New Hope project. Open Space Acquisition 275,000 275,000 Parking LotRepar 75,000 75,000 e•Cevter-'rd-SheeE 3,750,000 (Funding to be determined) (Open 2004/2005) Total 0 275,000 585,000 227,000 175,000 0 200,000 0 5,212,000 City of Plymouth 2002-2006 Capital Improvements Program Park Projects Draft 2004 Park Park Park Project Park CIP Planning Capital Dedication Dedication Replacement Community Other Number Project Year and Improvement Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes Design Fund Trails Parks Funding Fund (CIF) * Sources New Trails 75,000 75,000 An In Park 15,000 5,000 20,000 Transfer to Park Replacement 57,000 24,000 81,000 Land Acquisition loan Playfield 250,000 250,000 500,000 Loan from CIF to be repaid to.. Park Dedication Repayment of Loan to OF 40,000 40,000 Tmil RepaidParking Lots 701000 70,000 Playground Replacement 110,000 110,000 Total 0 0 437,000 29,000 180,000 0 250,000 0 896,000 I City of Plymouth 2002-2006 Capital Improvements Program Park Projects Draft 2005 Park Park Park Project Park CIP Planning Capital Dedication Dedication Replacement Community Other Number Project Year and Improvement Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes Design Fund I Trails I Parks Funding Fund (CIF) 'r Sources New Trails 75,000 75,000 Art in Park 15,000 5,000 20,000 Transfer to Park Replacement 64,000 27,000 91,000 Repayment of Loan to CIF 50,000 50,000 Playground Replacement 110,000 110,000 New Tennis Courts at Ply. Creek Center 150,000 1$0,000 Spray Playground at Plymouth Creek Park 100,000 100,000 Parking Lot Repair 100,000 Total 0 0 454,000 32,000 100,000 210,000 0 0 0 696,000 Draft 2006 Repayment of loan to CIF 0,000 50,000 New trails 100,000 100,000 Artln Park 15,000 5,000 20,000 Transfer to Park Replacement 6$,000 30,000 9$,000 Playground Replacement 0 0 183,000 115,000 150,000 I 75,000 75,000 0 0 0 11$,000 75,000 458,000 Trail&Parking Lot Repairs Total DATE: 7/12/01 TO: Eric Blank FROM: Rick Busch SUBJECT: Fieldhouse Revenue Projections for 2002 and Survey Information Misc. Income Golf Range 2,000 Adult Soccer 7,500 Skyhawk Camps 1,000 Banner Ads 1,000 Holiday Tourny 3,000 Vending 5,500 Total Misc. Income 20,000 Rental Income with increase of $25/hour prime, $20/hr non -prime) 882 prime hrs x $235/hr $207,270 237 non -prime x $200/hr $47,400 Total Rental Income $254,670 Total Misc. & Rent Income $274,670 Projected Expenses, approx. $200,126 Transfer to Retained Earnings $74,544 Survey of Comparable Fieldhouse Rates: Holy Angels Eden Prairie Augsburg Plymouth Park & Recreation St. Croix Valley Ids November 2000 - April 2001 We sold a total of 1,119 hours 882 prime x $210/hr $185,220 237 non -prime x $180/hr $42,660 Rental Total $227,880 We took in an average of $203/hr. 79 %of the hrs sold were prime time. 21 % were non -prime time hours. 310/hr. 290/hr. ($101hr. increase) 280/hr. 235/hr. ($25/hr. increase) 180/hr. ($30/hr. increase) Plymouth Creek Center Proposed 2001 Rental Rates For these room rentals, if the center is not otherwise open for ccity activities, you will be charged an additional $10/hour for a building supervisor. Non-profit Plymouth civic groups are allowed one meeting per month rent free but are subject to building supervisor fees. Room placement will be determined by PCC staff. Plymouth Resident Plymouth Corporate Non -Resident 2001 2002 Proposed 2001 2002 Proposed 2001 2002 Proposed Full Plymouth Room Monday -Thursday up to 6 hours) 250 300 250 400 350 500 Fri., Sat., Holidays up to 6 hours) 650 750 650 900 800 1,000 Sunday up to 6 hours) 400 400 400 550 550 650 Additional Hours 50 50 50 75 75 100 Half Plymouth Room* Sun. 6 p.m --Fri. 3 p.m. up to 6 his) 75 per hr 200 75 per hr 300 100 per hr. 400 Adidtional Hours 25 35 45 Quarter Plymouth Room* Hourly rate 40 40 40 50 60 60 4-6 Hours 150 200 250 Meeting Rooms 1 & 2* Hourly rate 20 20 20 35 35 40 6 Hours 100 190 200 Fireside Room* Hourly rate 25 1 30 25 40 25 50 For these room rentals, if the center is not otherwise open for ccity activities, you will be charged an additional $10/hour for a building supervisor. Non-profit Plymouth civic groups are allowed one meeting per month rent free but are subject to building supervisor fees. Room placement will be determined by PCC staff.