The URL can be used to link to this page

Home My WebLink AboutPark and Recreation Advisory Commission Packet 01-11-2001Regular Meeting of the Park and Recreation Advisory Commission January 11, 2001, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Re -appointed Don Anderson and Melissa Musliner to PRAC 5. Unfinished Business a. Millennium Garden update b. Comprehensive plan update c. Hilde Performance Center update d. 6. New Business a. Park and facility rental fees/policies for 2001 b. Review draft of 2000 annual report c. Recognize outgoing member Mark Wahl 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting — February 8, 2001 n\parks\staff\eric\prac\agendas\ian.doc Minutes of the Park and Recreation Advisory Commission Meeting December 14, 2000 Page 44 Present: Chair Anderson, Commissioners Fiemann, Meyer, Musliner, Singer; Councihnember Slavik; staff Bisek, Blank and Pederson Absent: Commissioner Thompson and Wahl 1. CALL TO ORDER Chair Anderson called the December meeting to order at 7 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Singer and seconded by Commissioner Meyer to approve the minutes of the October meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. Mary stated that Rec—Connect is up and running. Usage was 7% with Rec—Connect and 56% with Touch Tone on the first day of registration. We expect Rec—Connect to increase as people become more comfortable with it. Mary announced that Rick had back surgery and was out for five weeks recuperating. He's back at work now half time and doing well. Mary discussed a couple of special events coming up. The Plymouth Community Band is going to be in concert with the Plymouth Rockers at the Messiah United Methodist Church on Sunday. A New Year's Eve Around the World event will be held on December 31 at LifeTime Fitness and the Ice Arena. We are having some concerns about finding volunteers to work that evening. Three different New Year's Eves will be celebrated on the hour from 6:30-9:30 that evening. There will be music, crafts, games, ice skating, swimming, prizes, etc. This activity is geared for families. Mary also mentioned the Fire and Ice Festival on February 3. Mary reminded PRAC that they usually help with the bonfire. We're hoping to add a theme to this year's event. The idea of Elvis and Blue Hawaii is being considered. We may have tied down an Elvis impersonator who is also a DeeJay. Call Nancy Anderson if you can volunteer. Mary mentioned that Old Fashioned Christmas went well. She estimated that there were about 750-800 attendees. Director Blank discussed the New Year's Eve party and the long term goals for this. Maybe in future years we will be able to include some activities at the fieldhouse and the Plymouth Creek Center. Director Blank is hoping that the Youth Council will get involved in helping plan this. Mary said we are trying to put more of a focus on the teen age group by planning more teen programs. The Plymouth Creek Center has been extremely busy. Figures in the annual report should be interesting. Seniors are especially thrilled with the facility and activities there. Councilmember Slavik mentioned the Plymouth Leisure Times and how pleased the Civic League was with this latest issue. Commissioner Musliner wanted to know if any consideration had been given to the Seniors having their own brochure separate from the Leisure Times. Mary PRAC Minutes/December 2000 Page 45 mentioned the newsletter Plymouth Grapevine, which is sent to seniors in Plymouth and surrounding communities. Mary thinks it's important to keep the Senior section in the Leisure Times as well, for anyone new to Plymouth who may not know about the Plymouth Grapevine. c. Others. There were no others present. 4. PAST COUNCIL ACTION a. Dehumidification system at the Ice Center. We're getting a rebate from Reliant Energy of about $28,000, because of switching over from electric to gas. We expect to have the system installed in January. Right now the dehumidification is turned off because it's not needed, but it will be in use starting in May. b. Millennium Garden final plans and specs. We have reached our phase 1 goal. We get about one company a week donating in-kind services. Dundee Nursery has indicated an interest in designing, planting and maintaining a rose garden on a continuous basis. We've been mining two construction sites going on in downtown Plymouth looking for large boulders. We are picking up thousands of dollars of inkind services. We will plan groundbreaking in May. c. Trail snowplowing routes for 2000-01. This comes out of the maintenance division. It helps determine which of the 75 miles of trails will be plowed in the winter. An approved plan helps with community relations. d. Contract cleaning services at the Ice Center and Plymouth Creek Center. Mentally challenged adults do this cleaning two or three days a week. e. Ferndale North open space management plan. This item went through the Council on a consent agenda. f. Free walking in the dome. Free walking is a big hit. One downside is heating the dome. This costs about $40 an hour, so we made a decision to turn the heat on at 10:30, so it's up to 55 degrees by approximately 11 a.m. It's quite comfortable earlier in the morning, but you need to keep your jacket on. It's not easy to regulate the heat in this facility. We will be fine tuning this as time goes on. Commissioner Singer asked how many people are walking. Mary said we're not keeping numbers like we did last year. Mary said it is a good number of people, and quite a few do show up at 8 a.m. There's a regular group that shows up early. Mary thinks it's hundreds of people. We allow people to walk when other activities are going on if it's deemed safe. People are really appreciative of the fact that it's there and available. Commissioner Meyer asked what the temperature is at 8 a.m. Director Blank said around 32 or 35 degrees. Staff is keeping track of when it's being used. If morning is more popular, we may turn the heat on around 7:30 a.m. and then turn if off for a few hours and turn it on again in the late afternoon, so it's warm in time for the evening's activities. PRAC Minutes/December 2000 Page 46 g. Grant application for skate park. This is due January 16, and we are applying for a grant of $20,000. It would come from the Communities in Collaboration Council of School District 284. Commissioner Fiemann asked if the odds for receiving a grant were good. Director Blank said he's not very optimistic, however the Mayor is a member of the Council. Mary said there are others on the Communities in Collaboration Council who are excited about a possible skate park, so this may help us. h. Grant for improvements at Greenwood. We have been notified that we are one of the recipients of a $100,000 grant from the State of Minnesota Amateur Sports Commission for improvements at Greenwood's athletic fields. License agreements for Oakwood, Greenwood and East Middle School playfields. These are 10 year agreements with 10 year extensions. The agreements permit the school district to use the facilities on school days for school use, and the City has exclusive use on non -school days and after school. The City is completely responsible for the maintenance, operation, and scheduling of the facilities. j. North American Properties park dedication fee. This item went back to Council after PRAC recommended that the normal fee be charged. It was not contested by North American Properties. 5. UNFINISHED BUSINESS a. Plymouth Creek Center update. Next Tuesday the Council will approve final payment to Shingobee Builders. We are under budget as of now by about $7,500. There will be a copy of the draft annual report ready by the January meeting, so numbers will be available in that document. Mary ran into someone from Shingobee, and they are going to be receiving an award for their work on the Plymouth Creek Center. b. Millennium Garden update. Brauer and Associates is moving forward with a final design. Companies that are offering in-kind services need some plans and specs in order to plan their work. Director Blank discussed the Christmas Box Angel proposal. He stated that staff attended some meetings where this proposal was being discussed. Not every sentiment from those other discussions is in their attached minutes. When first discussing this at the October PRAC meeting, we did not realize that the donation was coming from a Plymouth resident. The author of the book is planning a trip to Italy next year, and the Pregnancy and Infant Loss Center would like him to attend the ceremony when the statue is installed sometime next May. The Maple Grove City Council has approved having the statue in their arboretum if Plymouth doesn't accept it. The architect has sketched a couple of possible locations for its placement in the Millennium Garden. Mary and Karol came up with a vision statement for the garden which is "creating natural connections." Mary and Karol see this happening by promoting social cohesiveness and commrmity identity; providing an atmosphere for inspiration, self reflection and renewal; facilitating a spirit of creativity through the arts; and presenting opportunities for environmental education and stewardship. Mary posted a question on the National Recreation and Parks Association website to help staff come up with this vision statement. Mary said that this is just a draft. It's a work in progress. Two areas in the garden have been looked at for the PRAC Minutes/December 2000 Page 47 placement of the statue. It would not be in the more formal garden area. It would be off to the side of the looping trail. Another possible site is the labyrinth area, which is meant to be a meditative site. Commissioner Singer wanted to know about the December 6 celebration. Director Blank said we would have to challenge the architects to come up with a design that would accommodate 100 or more people who might attend such a ceremony. Director Blank asked if this is something we would like to have in the garden? He stated that he attended a funeral last week of a good friend of his daughter's. Afterwards, several of her friends talked about buying a brick for the Millennium Garden to honor her. He also had a conversation this past week with a woman whose grandfather was once the Mayor of Plymouth. She wants to buy a bench to honor him. Director Blank says we see a lot of this — people wanting to honor loved ones who have died. Director Blank thinks the statue could be viewed in a positive light. But when you introduce religion, it's more difficult to weigh. The Human Rights Commission seemed to have a problem with it. They had a black and white picture of the angel, and some found the idea of a white angel to be offensive. Director Blank said the statue is actually bronze. Are there religious aspects to this? Some people will be offended by the word Christmas in the title, but we cannot take that out. That's a condition of the author of the story it's based on. Commissioner Meyer thinks a better place for it is the City cemetary. She thinks people may be depressed by it being in the garden. Commissoner Fiemann is concerned also with the title Christmas Box Angel. He has mixed feelings about it, but sees it as enlightening, also. Commissioner Musliner recently met the author at the Book Case in Wayzata. She said that people who have read the book seek out the statue, and this is why it was created. She also thinks it doesn't belong in the Millennium Garden and would be better in the City cemetary. Chair Anderson is divided on this issue. Commissioner Singer is sensitive about it as well. She sees it as a Christian issue. The concept of the Millennium Garden is self renewal, reflection, hope, etc. She doesn't really want it in the garden. She doesn't have a problem with the angel itself. It's the title that's the issue. Director Blank said a group of citizens will be meeting under the supervision of Karol to come up with criteria for the art that will be included in the garden and other public spaces. Commissioner Singer understands the donation of benches and bricks with people's names on them. Commissioner Meyer said a lot of the art in the Landscape Arboretum comes through donations. She said she'll check to see if there is a policy that the arboretum follows regarding donations of art. Director Blank will call the Pregnancy and Infant Loss Center and tell them that both the Human Rights Commission and the Park and Recreation Advisory Commission feel that this is not an appropriate item for the garden. Commissioner Fiemann asked if there is a place in the City cemetary that would be appropriate. Director Blank said the Pregnancy and Infant Loss Center wasn't interested in that location. Councilmember Slavik suggested that the staff report PRAC received should also be sent to the Council. Chair Anderson said if we do allow this, we open the door for any group that wants to place something in the garden. COMMISSIONER SINGER MOVED THAT WE THANK THE DONOR FOR THE DONATION OF THE CHRISTMAS BOX ANGEL BUT THAT WE BELIEVE IT DOES NOT FIT INTO THE OVERALL VISION STATEMENT AND PERCEIVED GOALS OF THE MILLENNIUM GARDEN IN THE CITY OF PLYMOUTH. COMMISSIONER FIEMANN SECONDED. MOTION CARRIED. There was discussion then on the need for coming up with some sort of policy for accepting PRAC Minutes/December 2000 Page 48 donations of art for the garden. COMMISSIONER FIEMANN MOVED THAT STAFF PURSUE CREATING A POLICY ON WHAT WOULD BE CONSIDERED ACCEPTABLE ART FOR THE MILLENNIUM GARDEN AND OTHER PUBLIC SPACES THROUGHOUT THE CITY AND COME BACK TO PRAC WITH THEIR FINDINGS AND RECOMENDATIONS. CHAIR ANDERSON SECONDED. MOTION CARRIED WITH ALL AYES. Director Blank asked if PRAC had any fine tunings for the mission statement. It was suggested that they look it over and come back to the January meeting with any suggestions, and maybe it could be adopted at that time. Commissioner Singer said she spoke with someone from Eden Prairie whose two children play soccer in our fieldhouse. This individual told Commissioner Singer that our non—resident fee is less than the resident fee in Eden Prairie. She had high praise for the fieldhouse. c. Comprehensive Plan Director Blank said that $750,000 has been carried forward for open space. This will be for the Northwest Greenway. He will be asking the City Council to give us permission to apply for some grants from the DNR on this project. d. Hilde Performance Center update. We are doing a phase one study right now with the architects to meet the requirements of the EAW. Contracts have been signed by the Hilde's and the Civic League. By the next PRAC meeting we may have a draft concept plan for the building. The name of the facility is part of the contract, because of the Hilde offer of the million dollars. Commissioner Singer asked about the document included in their PRAC packet regarding naming public parks. That's why she questioned the name Hilde Performance Center. Director Blank said if someone wanted to donate a million dollars toward the purchase of a park, we probably would have no problem naming it after them. e. 2001-2005 CIP. Playground replacements — Director Blank found some additional funding for Swan Lake park. If long term projections of revenue hold true we may be able to add more playground replacements. For the youth sports improvements at Greenwood, we received a cost estimate this morning and it looks like we're getting close. Another $10,000 will make a big difference, so the budget has been increased to 460,000. This will get us three baseball fields and four soccer fields. The large picnic shelter at Zachary has been moved up to 2001. All other items stayed the same as in the October draft. We now have a number of $200,000 for the West Medicine Lake bathroom facility that matches the stone face and rough sawn lumber look of the picnic shelters. We're looking at rules and regulations on wetland setbacks, etc. This will be a bare bones facility, including bathrooms only. We will be hooked up to the City sewer system. Commissioner Meyer asked if these are new fields at Greenwood. Director Blank said the baseball fields are new. The school district bought the farmhouse along Medina Road, and this is where the baseball fields will be. All facilities are behind the building on the west side. Commissioner Singer talked to the MASC, and they are lobbying for additional monies statewide for more soccer fields. She said they are looking for $6-8 million during the next session. According to state statute this has to be for new fields only. Director Blank said some of the projects in the 2001 CIP are very time sensitive, so PRAC Minutes/December 2000 Page 49 action by PRAC is needed tonight. Commissioner Singer asked about the skate park. If the grant is not awarded would we still go forward with it? Director Blank said yes, if the City Council approves it. She then asked about East Medicine Lake Park and the deteriorating condition of the building and boardwalk. Director Blank said we know we have a problem there, but we don't know what we want to do at this time. We are looking at removing the wooden boardwalk and replacing with an asphalt trail and we may replace that building with two bathrooms. COMMISSIONER SINGER MOVED TO ACCEPT THE 2001-2005 CIP. COMMISSIONER FIEMANN SECONDED. MOTION CARRIED. 6. NEW BUSINESS There was no new business. 7. COMMISSION PRESENTATION There was no Commission presentation. 8. STAFF COMMUNICATION Staff thanked the Commission for their hard work and wished them Happy Holidays. Chair Anderson has completed 15 years on the Commission. He's the number two man behind the chairman of the Planning Commission. Barb Edwards served 22 years on PRAC. Commissioner Singer thanked the City staff for their dedication to their work and for the card sent to her husband. He had a triple bypass last week. Councilmember Slavik said the Council had many positive comments about PRAC when they discussed reappointments to Commissions last week. Director Blank stated that Mark Wahl has resigned but will attend the January meeting. 9. ADJOURNMENT The meeting adjourned at 8:30 p.m. 1981 vs. 2000 2000 $2.921 Cost per 1981 2.53 $100 39 difference Real inflation compounded over 20 years — 100% to 150% Park and Recreation Department actual increase — 15% or .08% per year Added since 1981: 4 Playfields 70 Miles of Trail 15 Neighborhood or Mini Parks Ice Center/LifeTime Fitness Plymouth Creek Center/Fieldhouse Parkers Lake West Medicine Lake Park Amphitheater Open Space 100's of Recreation Programs Special Events FINANCIAL If you are a Plymouth resident, for each $100 in property tax YOU paid in1981, on the average: 13.19 Went to the City of Plymouth. Of the total levy: 12.97 Went for general fund purposes and park andrecreationactivities. From the levy for general fund and park and recreation purposes: 2.53 Went to Plymouth's Park and Recreation Department. Of that: 11 Was for Administration76WasforParkMaintenance22WasforRecreationPrograms60WasforParkDevelopment84 2.53 Was for Park Debt Service For 1981 the budgeted revenues and expenses of the Park andweresummarizedasfollows. See Appendix N1 Recreation Departmentforadetailedbreakdown. Property Sources of Revenue E enditure Tax Fees Fund State GrantAdministration39,663 Sur It 39,663 Maintenance 237,322 237,322 Recreation Programs 191,987 76,201 108,006 Shade Tree 205,863 74, 7,780 601 101, 000 30,262 1981 - Page 41 DATE: January 8, 2001 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Proposed Changes to Facility Rental Policies Attached are various facility rental policies for 2001. Proposed changes are underlined; old information is lined out. Below is a summary of the proposed changes. Community Use of Outdoor Recreation Facilities No changes proposed. Bass Lake Shelter Rental Policy Proposing an increase of $2/hour for private Plymouth groups. Canoe Racks We are adding a requirement that a City sticker must be displayed on canoe verifying that canoe owner has paid for a rental space. Parkers Lake North Picnic Shelter No changes proposed. Parkers Lake Pavilion Proposing increases of $1/hour for school districts' use, and $2/hour for all other user groups. Plymouth Stage Rental Policy Adding a line stating that local school districts will pay direct costs only. Showmobile Policy Under Fees, Item B.2., we are adding the City of Hopkins as a neighboring community. EB/np Wavzata School District Facilities Birchview Elementary 2 SB/BB 425 Ranchview Ln. 1 S/F Gleason Lake Elementary 1 SB/BB 310 County Road 101 1 S/F Greenwood Elementary 3 SB/BB 3635 County Road 101 1 S/F Kimberly Lane Elementary 1 SB/BB 17405 Old Rockford Road 1 S/F Oakwood Elementary 1 SB/BB 17340 County Road 6 2 SB/BB Plymouth Creek Elementary 1 SB/BB 16005 4151 Ave. N. 1 S/F Sunset Hill Elementary 1 SB/BB 13005 Sunset Trail 1 HR -L Central Middle School 2 SB/BB 305 Vicksburg Ln. 1 90' BB 15500 Co. Rd. 6 3 S/F 7T West Middle School 1 SB/BB 149 Barry Ave., Wayzata 1 90' BB Plymouth 1 S/F 9805 36" Ave. N. 4T Wayzata High School 2 90' BB 4955 Peony Ln. 1 S/F 12T Robbinsdale School District Facilities Pilgrim Lane Elementary 1 SB/BB 3725 Pilgrim Lane 1 S/F Zachary Lane Elementary 2 SB/BB 4350 Zachary Ln. 1 S/F Private School Facilities West Lutheran High School 1 90' BB 3350 Harbor Ln. 1 S/F Plymouth Playfields & Their Facilities All have nark shelter huildinns ) Bass Lake 1 SB/BB 5450 Northwest Blvd. 1 90' BB S/F 1 S/F-L HR 1 HR -L T 4 T -L BKB 1 BKB-L Elm Creek 4 SB/BB-L 4955 Peony Ln. 5 S/F 3 BKB LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L Oakwood 3 SB/BB-1 L 1700 Co. Rd. 101 3 S/F-2L 1 HR -L 5 T-21- 2LParkersParkersLake1SB/BB 15500 Co. Rd. 6 2 90' BB -1 L 1 S/F-L 4 T -L 1 BKB-L Plymouth 3 SB/BB-L 9805 36" Ave. N. 3 S/F-L 4 T -L 2 HR -L 1 BKB-L Plymouth Creek 2 SB/BB-L 3625 Fernbrook Ln. 1 90' BB -L 2 S/F-1 L 2 HR -L* Archery Range Ridgemount 2 SB/BB 12000 Ridgemount Ave. 2 S/F 2 HR -L 3 T -L Zachary 4 SB/BB-L 4355 Zachary Ln. 1 90' BB -L 2 S/F-L 4 T -L 1 BKB-L Last nnK Is asphalt for In-line skating. Community Use of Plymouth Outdoor Recreation Facilities Policies and Procedures City of Plymouth Parks & Recreation Department 3400 Plymouth Boulevard Plymouth, MN 55447 Phone: 509-5200 Fax: 509-5207 2000 General Fee Schedule Key SB/BB Softball/Youth Baseball Field S/F Soccer/Football Field HR Hockey Rink T Tennis Court BKB Basketball Court L Lighted Community Use of Plymouth Outdoor Recreation Facilities Policies and Procedures City of Plymouth Parks & Recreation Department 3400 Plymouth Boulevard Plymouth, MN 55447 Phone: 509-5200 Fax: 509-5207 2000 General Fee Schedule Softball/Baseball Fields, Hockey Rinks 13/hr or 75/day Football/Soccer Fields 18/hr or 100/day Field Lights 20/hr Rink Lights 10/hr Rink Attendant 10/hr No Shovel"Fee Failure to communicate cancellations in advance will result in the assessment of a $10 fee. Welcome to the City of Plymouth! City recreational facilities are available for use by community members through Plymouth Park & Recreation. Please review all the rules and policies carefully. Facility Request Forms All facility requests must be made in writing no less than two (2) weeks in advance of the event. Facility Request Forms are available at Plymouth City Hall or may be sent or faxed to you. The individual signing the Facility Request Form is responsible for all fees assessed for the event. Facility Permits/Contracts A Facility Use Permit will be mailed or faxed to you confirming your event. Please review the permit carefully for accuracy. A signed copy of the permit must be returned prior to your event. The use of facilities shall be restricted to the spaces, times, equipment, and dates listed on Facility Use Permit. All events should include enough time to allow for the set-up and clean-up of the event. Additional charges can and will be assessed for additional cleanup. Cancellations The permit holder is responsible to communicate all cancellations to the Park & Recreation office two (2) days in advance. Failure to notify Park & Recreation in advance could result in the assessment of facility charges as well as the cancellation of user privileges. Park Availability & Curfew No activity may start before 8 a.m. Monday - Saturday or 10 a.m. Sunday. Usage must end by 10:30 p.m. Monday -Saturday and 9 p.m. Sunday. For facilities located at a school site, public usage is prohibited on school days until 6 p.m. Hockey rinks are only available for rental when not open to the public. Accidents/First Aid Kits All accidents occurring while using City facilities must be reported to the Park & Recreation office at 509-5200 by noon the next working day. All facility users are required to have a first aid kit on site at all times. Park & Recreation does not provide first aid supplies. Insurance Certificates of Insurance will be required for large groups, groups serving food, religious groups, athletic events not sponsored by the City, and for any other event Park & Recreation deems necessary. Youth Athletic Associations must present in writing their emergency procedures and training methods or a Certificate of Insurance to Park & Recreation before a permit is issued. City Policies The applicant and/or organization agrees to abide by the Nondiscrimination and Sexual Harassment and Sexual Violence Policies of the City of Plymouth and assumes all responsibility for damage or liability of any kind and further agrees to hold harmless the City from any liability or expense in connection with the use of the City facilities under this agreement. The City is not responsible for lost or stolen personal items. Alcoholic beverages or liquor will not be permitted on City property at any time without a City Council permit. No firearms shall be brought on City property for any reason other than an authorized firearms safety program. Fire and safety regulations of the City of Plymouth and the State of Minnesota must be observed at all times. No motorized vehicles or machines are allowed on park property without city consent. Maintenance Services For ballfield rentals, fields will be dragged and lined prior to usage. Any facility user may be assessed a maintenance service fee if their use of a facility requires significant clean-up. Supervision All groups using City facilities are required to provide adequate adult supervision. The adult supervisors are required to remain with the group at all times and are responsible for the group's conduct and compliance with all rules and regulations. Supervision problems will result in the cancellation of user privileges. Ice Center Use There are public open skating sessions scheduled every week. We also offer skating lessons and room rentals. For rental and usage times, contact the Plymouth Ice Center office at 509-5250. Seasonal Facility Reservations Plymouth athletic associations will be given free use of athletic facilities to conduct their normal day to day programs. This includes practices, house league games, and travel team home games, and house league and travel team playoffs (on a rotational basis). Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals, and soccer nets. You must supply soccer corner flags. Facilities will be provided to youth athletic associations based on the percent of Plymouth children in their program. All groups will be charged a fee for special tournaments. Facility Use Classifications Class 1: Plymouth Park & Recreation programs. Class ll: Youth Athletic Associations serving Plymouth residents. Class III: Plymouth resident groups (50% of users must be Plymouth residents). Class IV: Non-profit Plymouth Civic organizations. Class V: Plymouth churches and religious organizations and Plymouth companies. Plymouth Park and Recreation Ph. 763-509-5200 BASS LAKE SHELTER RENTAL POLICY The Bass Lake shelter building is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. Reservations must be made as far in advance as possible, but at least five days prior to usage. The room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 10 p.m., pending availability A minimal number of tables and chairs are available. If you need more, it is your responsibility to provide them. There are no kitchen facilities. The shelter is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The shelter is a smoke-free building, and no alcohol is permitted. Fees for Use 1. Non-profit Plymouth groups, i.e., homeowner associations, neighborhood watch groups, boy/girl scouts, etc., may use the facility at no charge, but must pay a $25 key deposit at the time you pick up the key. 2. Private Plymouth parties will be charged a rental rate of $20/hour $22/hour with a 100 damage deposit (includes the key deposit). The minimum rental period is one hour. The damage deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. Bass Lake Shelter Rental Application Person Responsible Ph. Address Organization (if applicable) Day of Rental Date Number in Group Purpose of Rental Time Zip FOR OFFICE USE ONLY******************+****** FEE/DEPOSIT PD. CHECK NO, RECD BY DATE KEY NO. ASSIGNED (KEY MUST BE RETURNEDNEXTBUSINESSDAY.) Bass Lake Shelter Rental Policy Rules and Regulations Page 2 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. User group is responsible for the security of the building. Make sure that ALL doors are locked when you leave. Check them from the outside. This is the only way to be sure they are locked, and some doors can only be locked from the OUTSIDE. 2. Beer and intoxicating beverages are not permitted in the shelter building, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the building. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, signs and banners must receive prior approval by the Park and Recreation Department. At no time should these items be attached to the walls using nails or tacks. 7. General clean-up of the facility is required. Cleaning supplies are in the janitor's room. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. PLYMOUTH PARK AND RECREATION DEPARTMENT 3400 Plymouth Boulevard, Plymouth, MN 55447 Ph. 763-509-5200 CANOE RACK RENTAL INFORMATION Enclosed is an application card for canoe rack rental. Plymouth residents may apply for a rental space at either Parkers Lake or Medicine Lake (available at the East Beach), beginning February 15. Non-residents may apply after March 1. Spaces will be available for use April 1 through October 15 for a fee of $40 for residents and $45 for non-residents. Renters must provide their own locks and must accept all responsibility for vandalism or loss. For more information, call 763-509-5200. All watercraft used in the State of Minnesota must be registered with the State. Call 651-296-2316 to request an application if you haven't already registered your canoe. The Plymouth Park and Recreation Department will recognize only the person whose signature appears on the application card as being the responsible holder of said rack. At no time, may this individual sub -lease or receive remuneration for the use of leased rack without acquiring authorization from the Park and Recreation Department. Rental to Bona Fide Canoe Owners Only No rental shall be issued to anyone except a bona fide canoe owner who certifies on the card provided that the address stated is his/her legal residence and that the canoe to be registered is seaworthy. Suitable identification of the canoe must be stated on the card, including color and manufacturer's number, if at all possible. Owner must also furnish a Minnesota State Watercraft registration number, in addition to a driver's license number. City Permit The City of Plymouth will issue an identifying sticker that must be displayed on canoe at all times for verification of rental. Any canoe without a sticker will be removed from rental rack by the City. Life Preservers Each occupant must carry at least one Coast Guard approved flotation device at all times while on board canoe. Removal of Canoe at Season's End All canoes must be removed from rack no later than October 15. Securing of Canoe It is mandatory that your canoe be secured by your own device to the assigned rack at BOTH the front and rear. This is to prevent the canoe from coming loose during high winds. If this should occur, damage to other canoes would be considered the liability of the canoe's owner. SPECIAL NOTICE Canoes still on racks after October 15 may be impounded. A minimum service charge of $50 will be required for owners to reclaim their watercraft. Further, in order to provide protected storage space, such impoundment will include a minimum fee of $10 per month for each month following impoundment. City of Plymouth Parks and Recreation Department Ph. 763-509-5200 3400 Plymouth Boulevard Plymouth, MN 55447 Guidelines for Using the PARKERS LAKE NORTH PICNIC SHELTER The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week, from April 15 -September 30. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted and rentals must be paid for within a week of the reservation. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. There are three time periods to choose from when renting the picnic shelter: 10 a.m. to 4 p.m. (half-day rental) 4 p.m. to 10 p.m. (half-day rental) 10 a.m. to 10 p.m. (full-day rental) Rental Fees Residents Non -Residents Half -Day Mon. -Fri. 35 Sat./Sun./Hol. 50 Mon. -Fri. 40 Sat./Sun./Hol. 60 Full -Day Mon. -Fri. 70 Sat./Sun./Hol. 100 Mon. -Fri. 80 Sat./Sun./Hol. 120 The shelter closes at 10 p.m. There is a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key during office hours. Recreation office hours are: Monday, Wednesday, Thursday, Friday, 8 a.m. - 4:30 p.m. & Tuesdays, 8 a.m. - 6 p.m. Cancellation Policy: To cancel a rental, you must contact the Recreation Office at least 24 -hours before your rental in order to receive a refund. If your event was canceled due to inclement weather, you need to contact the Recreation Office the next business day in order to receive a refund. Please complete the second sheet and return with your payment within one week of making the reservation. If you have any further questions or concerns, feel free to contact the Recreation Office at 509-5200. Thank you. PICNIC SHELTER APPLICATION Renter's Name Address City Zip Phone Numbers: home) work) Name of business, church or group (if applicable) Circle day of rental: SU M T W TH F SA Date Time of rental to If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Plymouth, MN 55447 Pay key deposit with separate check when you pick up key --we are not open on weekends. Recreation office hours: M -F, 8am-4:30pm & Tuesdays, 8am-6pm. Phone: 509-5200) On the day of the rental a sign will be posted stating shelter is reserved. This form will be returned to you for your own records at the time the key is picked up.** FEE PAID CHECK # KEY DEPOSIT PAID: YES STAFF SIGNATURE OFFICE USE ONLY*********************+****** NO STAFF INITIALS DATE Rental Rates for Picnic Shelters in Surrounding Communities City Resident Rate Non -Resident Rate Comments Plymouth 35/half day Mon -Fri 40/half day Mon -Fri Half day is 10-4 pm 50/half day Sat/Sun 60/half day Sat/Sun or 4-10 pm 70/full day Mon -Fri 80/full day Mon -Fri Full day is 10-10 pm 100/full day Sat/Sun 120/full da Sat/Sun Golden Valley 55 for 5 -hour period 65 for 5 -hour period Time periods: 11 am-4pin or 5 pm - dusk the hour in between is for maintenance to clean up) Maple Grove 25/day 40/day No attached bathrooms, but satellites are nearby. Minnetonka 25/day for 25-50 people 50/day for 25-50 people 50/day for 51 + people 100/day for 51 + people 0/day non-profit groups 25/day non-profit groups New Hope 12/hour 15/hour Due to limited staff on weekends, shelter can only be reserved on Saturday or Sunday, but not both days. Plymouth Parks and Recreation Ph. 763-509-5200 PARKERS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be rented by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted, with payment, within ten days after making the reservation. If the recreation department is unable to secure a building attendant or does not receive payment within one week ofyour reservation, we reserve the right to cancel the reservation. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. to 10:30 p.m. with the exception of national holidays (pending availability of the building and an attendant). There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crockpots, roasters, etc. The multi-purpose room is an informal, casual, meeting room with a rubber floor that does not have the same appearance as a tiled or linoleum floor. If you have any questions about whether this room is appropriate for your use, please make arrangements in advance to view it. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of thisfacility. Rules and Regulations Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness incurred by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. At no time should decorations be hung using tape, nails or tacks. General clean-up of the facility is required (wiping off tables, helping put away tables, chairs, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. The building attendant will arrive 30 minutes prior to the starting time of your event to begin arranging the room per your advance instructions. This is the time that you may also enter ifyou wish to decorate or setup food, etc. Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 763-509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 952-474-9542 Eric Blank 763-553-9922 Dan Heitke 763-498-8143 Pavilion ph. no. 763-476-2822 Plymouth Park and Recreation Ph. 763-509-5200 PLYMOUTH STAGE RENTAL POLICY City stages are operated by the City of Plymouth and may be scheduled for use on a rental basis by Plymouth residents, civic organizations and private groups. Rental use includes hook up to city electrical source for event amplification. Certain policies are needed to ensure the proper use and control of the stage platform, so that all people may equally enjoy it. All applications must be reviewed and approved by the Director of Parks and Recreation. Stages are not available for sales or fund raising, unless granted specific City approval. Reservations must be made at least five business days prior to usage. Event may not start before 8 a.m. and must end by 9 p.m. Music performances must not feature lewd or obscene lyrics or behavior. Sound amplification may not exceed a reasonable level. The city park attendant will regulate the music level if needed. Groups over 125 may require a police officer(s), which will be billed separately. Every group using the stage must be under adequate, responsible adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the facility. Beer and intoxicating beverages are not permitted on the stage, in the parking lot or surrounding park areas. Violaters forfeit their damage deposit. Disorderly conduct is prohibited. The City assumes no liability for loss, damage, injury or illness incurred by the user. User groups will be held responsible for any breakage, damage or loss of equipment. All decorations, including streamers, banners and signs must receive prior approval by the Park and Recreation Department. General clean-up of the platform area is required. 0 Violations may result in the denial of future permits for use of the facility. Stage Rental Application Parkers Lake Stage Amphitheater Stage Status Rate Date of Start End Time Total Fee Rental Time Hrs. Enclosed Resident Individual 25/hr and Resident Non - Profit Organization Resident for Profit 35/hr Organization Non -Resident 50/hr Individual and Non -Profit Org'n. Non -Resident for 70/hr Profit Org'n. Local school districts nav direct costs The minimum rental period is two hours. The maximum rental period is three hours. A $100 damage deposit is required with payment. The damage deposit will be returned within two weeks of the event if no deductions are necessary. Person Responsible Address Organization (if applicable) Number in Group Purpose of Rental zip w) I have received and reviewed the "Plymouth Stage Rental Policy. " I/we understand that 1/we are responsible for all policies in the guide as well as any fees incurred by my/our group. Signature of Person Responsible Park and Recreation Director Approval Date Date geM*******kx***************FOR OFFICE USE ONLY********+****M******* DEPOSIT PD. FEE PD. CHECK NO./CASH CREDIT CARD NO. EXP. DATE CITY OF PLYMOUTH SHOWMOBILE USE AND RENTAL POLICY PURPOSE: To provide a portable stage facility to enhance recreation programming in the City of Plymouth. All requests for use of the showmobile shall be made on the Showmobile Application Form. Hours are based on portal to portal. Use beyond the hours stated on the application will result in additional charges. The unit will be transported, operated and set-up by qualified Plymouth parks and recreation employees, and/or experienced personnel from other organizations and jurisdictions. FEES: A. NO FEE 1. Plymouth Parks and Recreation Department sponsored events. 2. City of Plymouth or co-sponsored programs and events. B. MINIMUM RENTAL FEE 1. Plymouth non-profit organizations, schools and churches - $250 per day, plus maintenance fee. 2. Neighboring communities in the northwest Hennepin County area (Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Hamel/Medina, Hopkins, Maple Grove, Minnetonka, New Hope, Robbinsdale) - $600 per day, plus maintenance fee. C. REGULAR RENTAL FEE 1. All other organizations and groups NOT listed above - $1,200 per day, plus maintenance fee. D. MAINTENANCE FEE (maintenance personnel) 1. $25 per person per hour. A $200 damage deposit is required from all renters, which will be returned upon the non - damaged return of the mobile stage. Renters will be liable for all damage regardless of cost. A 25% non-refundable down payment, based on the number of hours requested, is due at the time of application. Final payment is due prior to the rental date. SHOWMOBILE DIMENSIONS: Main stage - 14.5 ft. wide x 24 ft. long. Extensions - 4 ft. x 8 ft. There are a total of 33 extensions. With all extensions attached, stage area is 1,056 sq. ft. N:\Puks\Policies\Showmobi IeRentalPolicy. doc INSURANCE: Each renter shall provide the City of Plymouth with a certificate of insurance showing limits of liability at least equal to the Municipal Tort Liability Statute, agreeing to provide insurance covering the replacement cost of the Mobile Performance Stage, and naming the City of Plymouth, its agents, officials, employees and volunteers as additional insureds. Bodily Injury/Property Damage $300,000 per person 750,000 per occurrence The Plymouth Parks and Recreation Department reserves the right to refuse rental of the Showmobile for any event that is deemed to be a potential hazard to the Showmobile, or its operators. Stage performances may not feature lewd or obscene lyrics or behavior. In the best interest of the City of Plymouth, the Director of Parks and Recreation may make exceptions to the policy based on extenuating circumstances. N:\Puks%Policies\ShowmobileRentalPolicy. doc CITY OF PLYMOUTH SHOWMOBILE RENTAL APPLICATION Title of Event Name of Organization Contact Person and Ph. No. Date and Time of Event Contact(s) Day of Event and Ph. No. Location & Access maps and/or directions, if necessary) Location of Stage and/or Source of Electricity Sound Needs Stage Set Up By (Time) Sound Check Time Stage Take Down Billing Name and Address For Plymouth Parks and Recreation Use Staff Assigned Total Costs: $ Deposit Date: Deposit Check Received Number in Attendance Deposit: $ Total Hours of Use (including travel Final Payment: $ Final Payment Date: Staff Starting Time Quitting Time Comments N:\Parks\Policies\ShowmobileRentalPolicy. doc DATE: January 8, 2001 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Draft Annual Report Enclosed is a draft copy of the annual report for 2000. You will note that on page 6 is your 2000 work plan, which has been included as a reminder that you need a 2001 plan. Please think about some things you would like to accomplish in the coming year. These items will be added to the final version of the report. No action is needed on this item until next month, at which time it will require approval. EB/np REFLECTIONS OF LEISURE Focus on Quality Plymouth Parks and Recreation Advisory Commission 2000 Annual Report City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Letter from Chair Anderson goes here. 2000 PARK AND RECREATION ADVISORY Members of the Commission........... Commission Attendance Chart ........ 2000 Highlights ................................ 2001 Work Plan ............................... Administration ........................ Recreation/Athletic Section..... Table of Contents I:I\`111 'T: 1 7 10 1 Parks and Recreation Advisory Commission FOCUS ON QUALITY 2000 PARK AND RECREATION ADVISORY COMMISSION There are seven members on the Park and Recreation Advisory Commission, each appointed for a three—year term by the City Council. The chair is appointed by the members of the Commission and serves for a term of one year. The Commission serves in an advisory capacity to the City Council. Commission Members Name Phone Number Term Expires Donald Anderson, Chair 545-3608 1/31/04 417 Union Terrace Lane Plymouth, MN 55441 Ron Fiemann 476-4152 1/31/03 17415 32nd Avenue Plymouth, MN 55447 Mary Meyer 476-0598 1/31/03 17125 5th Avenue Plymouth, MN 55447 Melissa Musliner 449-9373 1/31/04 2645 Fountain Lane Plymouth, MN 55447 Ellie Singer 593-0138 1/31/03 10115 29th Avenue Plymouth, MN 55441 Kathleen Thompson 553-1174 1/31/02 16010 46' Avenue Plymouth, MN 55446 Mark Wahl 553-9563 1/31/02 1164052 d Avenue Plymouth, MN 55442 uasaad = X juruga3 u[ palu?oddy u?laaw ON X X U1.40ow ON X X X X X X as a?S kmtuga3 u[ pa;u?oddy 3ui;aay ON uasq X sulpopq ON X X X X X X sa ayQ kmnuup u[ pain?sag X alln aI[?A1 3u?100W uosgV X 3uTpayQ juasgd X X X X X X IggA1 ON oN Ou?1aaw X X upow X X X X X X X nos acoq,L ON ON X.[unuupX In pau[sag aqa[ [d 2m;aaW X X Ou?laaw X X luosgV X X X X zau?IsnW ON ON Ru?IQQW X X su?laawX X juasgV X X X X aa¢Lua?g ON ON 2u?}aaw X X Ou?;aapq X X X X X X X uos.xapuv ON ON sa;obi a.Q - oK p aS n. I,nf nf,' b1i. , z..,; q AT , qa3 aer aauotissrtam[0, ,13 OOOZ muga a3utpua4v no?ss?mm03 xivd 2000 WORK PLAN 1. Plymouth Creek Center The Commission is committed to making recommendations to the City Council regarding the policies and operational procedures of the new Plymouth Creek Center and fneldhouse. The Commission will strive to ensure that the facility will be operated in such a manner as to provide a broad spectrum of recreational activities of interest to all segments of the Plymouth community. Special attention will be given to developing senior citizen and art programs. The Commission is also interested in ensuring that the facility operates in a fiscally responsible manner to both the tax paying public and the users of the facility. 2. Comprehensive Plan Update The Commission will continue comprehensive system planning for the park and open space system. The Commission is committed to working with the Planning Department and the Planning Commission and moving forward with planning for the next century. The Commission has noted a special interest in identifying open space property above and beyond our normal park needs in the northwest segment of Plymouth. The Commission has also shown a strong interest in the proposed Northwest Greenway and the future of public golf courses within Plymouth. 3. Youth Sports The Commission is committed to studying further the redevelopment of both Greenwood Elementary School and Central Middle School for future youth sports needs. Staff and the Commission will work closely with the school district in determining the best options for maintaining quality facilities for youth athletics. Acquisition of the 10`h playfield will be a high priority for the Commission. 4. Golf Courses The Commission will pay special attention to developing strategies that will encourage the continued operation of the three private golf courses in Plymouth for as long as possible. The Commission will further review and discuss the concepts of securing rights of first refusal from one or more of the golf courses to further protect the City's long term goal of maintaining golf within the community. 5. Dog Park The Commission will review current available information to determine a course of action for the development of one or more areas where dogs can run free. Because of the many pets in Plymouth, the development of what is referred to as a "bark park" seems like a natural extension of our current park system. 6. Art The Commission has expressed an interest in working with and supporting the Plymouth Fine Arts Council. The Commission will look at and review ways to expand arts programming, not only within the activity center but also out in the parks themselves. 7. Millennium Garden The Commission will work with the City Council and staff to develop an exciting garden plan and help raise funds for the garden. R Administration FOCUS ON QUALITY ADMINISTRATION Park and Recreation Staff EricBlank..................................................................................................................... Director Mary Bisek.................................................................................. Superintendent of Recreation RickBusch ................................................ Cindy Anderson .......................................... Nancy Anderson ................................ Karol Greupner................................. Mara Herman (hired 3/28/00) ........... Plymouth Creek Center Manager Recreation Supervisor Volunteer Coordinator Recreation Supervisor Office Support Representative Dan Lauer............................................................................................... Recreation Supervisor Sara Mittelstaedt................................. Sheri Moonen........................................ Nancy Pederson .................................... Donna Sankey ........................................ Senior Program Director Office Support Representative Office Support Specialist Office Support Specialist Mark Peterson......................................................................................Superintendent of Parks PaulBuck .................................................. Daniel Heitke................................. Forester Parks Supervisor BillAbel...................................................................................................... Ice Arena Manager Barb Ackerson.......................................................................... Office Support Representative Steve Lewis............................................................................Ice Arena Operations Supervisor Sally Rech ................................ Ice Skating Director In addition to the above named staff, there are 19 full time park maintenance, forestry and ice center employees. h FINANCIAL Below is a breakdown of how your property taxes were distributed. On the average, for each 100 you paid in property taxes, the following amount went to the City of Plymouth: in 1999 12.83 in 2000 13.05 Of these amounts, the following went to the Park and Recreation Department: in 1999 2.87 These amounts were broken down further as follows: for Administration for Park Maintenance for Recreation Programs in 2000 2.92 for Open Space Bond Debt Service for Activity Center/Fieldhouse Bond Debt Service for Activity Center Operations 1999 Expenditures Administration 385,165 Maintenance 1,728,530 Recreation Programs 965,693 TOTALS 3,079,388 2000 in 2000 Administration 420,568 Maintenance 1,822,826 Recreation Programs 1,029,835 TOTALS 3,273,229 in 1999 in 2000 0.34 0.35 1.52 1.53 0.33 0.37 0.19 0.18 0.38 0.36 0.11 0.13 2.87 2.92 Sources of Revenue State Property Tax Fees Grant Surplus Misc. 385,165 1,728,530 382,054 583,639 0 0 0 2,495,749 $583,639 $0 $0 $0 420,568 1,822,826 435,283 594,552 0 0 0 2,678,677 $594,552 $0 $0 $0 These numbers exclude the Ice Center and Fieldhouse budgets. 1999 PARK & RECREATION BUDGETED EXPENDITURES Act. Ctr/Fieldhse Bond Debt Open Space Bond Debt Service 7% Recreation Programs 11% Activity Ctr Operations 4% Administration 2000 PARK & RECREATION BUDGETED EXPENDITURES Act. Ctr/Fieldhse Bond Debt Open Space Bond Debt Service 6% Recreation Programs 13% Activity Ctr Operations 4% Administration Maintenance 53% 9 c Maintenance 53% ae...e_ e==MN ice Y. RECREATION FEES & EXPENSES 1200000 1000000 ----------------- ------------------------------------------------- 800000 --------------------------- --- --- 600000 ------- ---- -- -----------------------+--------- 400000 ----- ----- <------------- I 200000- - - ---- 0 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 t Recreation Fees Expenses EXPENSES COVERED BY RECREATION FEES Based on budgetedfigures. 10 Expenses Exceeding Revenues 43% 40000 35000 30000 25000 20000 15000 10000 5000 0 RECREATION PROGRAM PARTICIPANTS 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Youth ®Adult All Ages Seniors The above graph includes numbers for summer T—Ball, K—Ball, Softball, Instructional Baseball, Flag Football and Fall Soccer. Volunteer athletic associations run other youth sports leagues. Existing programs are evaluated and adapted in response to community input. New programs for 1999 included: Seniors — Women Authors, American Originals in Music, Internet Class, Optimism vs. Pessimism, Minnesota Politics, Y2K, Popcorn and Movie Days, Bike Club Overnight, T'ai Chi Chih PeeWee Workout, Art—rageous Art Classes, Bead Bonanza Classes, Teddy Bear Tea Party, Plymouth Open Chess Night, Science Explorers, Cocoa Break, Born to be Wild, Beanie Sleeping Bags, Bug Mania, Festive Candles, Teen Ski and Snowboard Club, Yoga for the Experienced, Holiday High Tea, Guard Start and U—Lead Teen Leadership, Skyhawks Sports Camps — Soccer, Baseball, Golf, Basketball, Roller Hockey, Mini— Hawks Flag Football; Adult Indoor Soccer; Juried Art Exhibits at City Hall. We started using the following new facility on November 5th: Plymouth Creek Center Fieldhouse. 11 80000 60000 40000 20000 0 BEACH & WARMING HOUSE VISITORS 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Beach —m—Warming House JOPHERD formula again used for 2000 beach attendance. City of Plymouth beaches: West Medicine Lake and Parkers Lake. East Medicine Lake Beach continued as an unguarded site in 2000 and visitor totals were not recorded. Highlights this year: Lifeguard hours and dates were expanded from 1999. The decision to not provide Wayzata with lifeguards reduced the stretch on staff. The total visitors in 2000 covers attendance at Parks and West Beach only. West Beach was open June 10—August 20 and the hours were increased from 1999. Scheduled hours — 506. Actual hours — 500. Additional sand was brought into the swimming area to cover a recurring muck hole. Lack of permanent bathrooms continues to have a negative impact as well as broken glass. Average glass pieces in June of three to five per day increased to an average of 10 in July. Parkers Lake beach was open from June 10—August 20. Scheduled hours — 488. Actual hours — 448. Water quality was not a problem this year, but high water impacted the site in July. East Beach was open from June 3—August 20. This beach was unguarded in 2000. June's average temperature was 65°. Weather started out cold and rainy. As the month went on, the weather improved and populations increased. July weather was generally nice with an average temperature of 72 degrees. Many days the temperature reached the mid 80's, with a few mid 90's and heat indexes over 100. August was hot and humid, with high temperatures in the upper 80's and dewpoints in the 70's. It cooled off as the month progressed. Populations were higher than in August 1999. J.O.H.P.E.R.D., a nationally recognized formula, was again used for determining beach attendance in 2000. This is thought to be a more accurate reflection of visitor numbers than the method used in the past. Waterfowl in the beach area, broken glass, lack of permanent bathrooms at West, and staffing shortages continues to be a concern. 12 Plymouth runs warming houses at Zachary, Plymouth Middle School, Plymouth Creek, LaCompte, Oakwood, Ridgemount, Bass Lake and Parkers Lake. There were many closed days due to poor weather conditions. Warm weather again delayed the opening of warming houses to December 26 in 1999. The ice was not good until early January, 2000. Parkers Lake did not open until January 22, due to the lake not freezing adequately. Warming houses stayed open until February 21, although the final five days of the program weather was fairly warm, and the ice was getting very soft. Once we were finally open for the season, we were open a total of 55 days and closed three days due to cold weather. There were many times where rink lights were turned on, but we had no attendant for the building, i.e., LaCompte had no attendant for 22 days of the warming house season. We tried to have attendants where hockey practices were taking place. Parkers Lake was open only 31 days. Attendance at some rinks continues to decline. Ridgemount, Zachary and Plymouth Creek are the busiest, with LaCompte and Bass Lake used the least. A shortage of attendants required the City to leave certain rinks closed. Ridgemount rinks are the busiest, yet this is our worst building. We could use a new warming house here. 13 10 YEAR ENROLLMENT IN PLYMOUTH ADULT TEAM SPORTS 1991-2000 UNOFFICIATED Fall 3—Man BKB Winter 3—Man BKB Spring 3—Man BKB Summer 5—Man BKB Winter 5—Man BKB Fall 5—Man BKB Fall Volleyball Winter Volleyball Spring Volleyball Beach Volleyball 4—Man Football Co—Rec Broomball Softball Warmup 4—Man Hockey Spring 5—Man Unoff BKB Total Unofficiated OFFICIATED 4—Man Football Winter 5—Man BKB Fall Power Volleyball Winter Power Volleyball Summer Softball Fall Softball Total Officiated TOTALTEAMS 350 300 250 200 150 100 50 0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 28 32 33 32 24 24 24 18 24 28 36 32 32 32 30 24 28 24 24 30 24 20 30 24 32 30 28 20 24 26 4 5 6 8 11 6 8 14 8 8 6 8 8 11 10 12 15 16 16 16 16 16 16 17 16 16 16 16 12 14 44 42 39 34 32 25 26 19 0 19 46 42 38 36 38 35 26 26 20 26 6 24 24 22 21 16 8 8 8 24 7 28 23 16 11 16 8 7 8 9 8 14 8 9 8 10 14 8 x 12 0 25 16 16 8 0 x x 0 0 16 15 12 12 14 12 12 8 0 0 0 0 0 0 0 0 0 12 7 10 311 283 261 262 257 221 203 189 180 198 0 0 0 0 0 6 6 8 0 6 21 18 18 18 18 12 11 14 13 14 0 6 6 6 5 0 0 0 0 0 9 9 11 9 8 6 0 0 0 0 193 195 191 185 167 145 136 116 107 104 64 79 80 73 71 48 56 44 48 44 287 307 306 291 269 217 209 162 168 168 598 590 567 553 526 438 412 371 348 366 30 teams played in double header leagues. 75 teams played in double header leagues. 72 teams played in double header leagues. TEAMS ENROLLED IN PLYMOUTH ADULT TEAM SPORTS 1991 1992 1993 1994 1995 1996 1997 1998 2000 Total Officiated -i-Total Unofficiated 14 PLYMOUTH PLAYFIELD USAGE 1991-2000 - NUMBER OF GAMES PLAYED Softball 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Bass Lake 0 0 14 14 22 30 20 54 56 44 LaCompte 7 Oakwood 53 73 42 67 81 68 69 50 67 69 Parkers Lake 0 0 0 58 56 30 41 35 31 28 Plymouth Creek 210 266 276 228 173 20 8 4 9 11 Plymouth Middle School 12 8 12 10 15 12 10 10 8 58 Ridgemount 16 0 17 16 8 10 10 12 9 8 Zachary 1,634 1,900 1,846 1,608 1,648 1,48 1,430 56 23 23 Elm Creek 0 0 0 0 0 0 0 1025 1209 1164 Totals 1,925 2,340 2,207 2,001 2,003 1,656 1,588 1,246 1,403 1,412 60-75' Baseball Bass Lake 0 0 16 28 24 44 14 0 0 0 LaCompte 114 129 136 152 137 164 107 103 121 159 Oakwood 0 0 0 0 0 0 0 0 0 0 Parkers Lake 0 0 70 0 0 0 0 0 0 0 Plymouth Creek 55 86 69 80 80 100 106 66 76 78 Plymouth Middle School 175 180 175 135 180 178 176 0 9 42 Ridgemount 65 66 56 75 82 66 68 64 104 99 Zachary 14 21 65 52 77 129 151 234 272 251 Elm Creek 0 0 0 0 0 0 0 0 0 0 Totals 413 482 487 522 580 681 622 467 582 629 90' Baseball Bass Lake 0 0 40 45 43 63 72 55 56 37 Oakwood 73 50 59 73 81 67 71 65 67 67 Parkers Lake 0 0 94 96 148 213 200 133 143 154 Plymouth Creek 65 77 59 67 87 90 92 50 42 57 Zachary 91 95 81 73 82 68 80 63 71 61 Totals 229 222 333 354 441 501 515 366 379 416 Soccer Bass Lake 0 0 0 54 102 95 80 83 80 108 Oakwood 141 202 243 200 466 320 430 411 435 385 Parkers Lake 0 0 92 260 300 304 320 364 310 264 Plymouth Creek 126 100 115 432 445 219 280 252 270 337 Plymouth Middle School 186 168 189 260 205 211 90 175 172 144 Ridgemount 190 168 52 139 185 165 244 266 220 174 Zachary 184 157 193 185 204 183 250 241 264 217 Elm Creek 0 0 0 0 0 0 0 70 268 436 Totals SO 795 884 1,530 1,907 1,497 1,694 1,862 2,019 2,173 Tackle Football Oakwood 0 18 34 46 46 41 72 100 93 101 Plymouth Middle School 32 30 40 40 50 55 85 75 77 77 Ridgemount 3 3 4 4 4 10 18 4 44 40 Totals 35 51 74 90 100 106 175 179 214 218 Broomball Plymouth Creek 25 28 35 28 66 49 28 0 0 0 Ridgemount 24 0 0 0 0 0 0 0 0 0 Totals 49 28 35 28 66 49 28 0 0 0 4—Man Hockey Plymouth Creek 36 17 20 20 18 16 0 0 0 0 Plymouth Middle School 0 17 20 20 20 16 18 16 28 17 Zachary 36 26 20 20 18 16 18 16 0 0 Totals 72 Co 60 60 56 48 36 32 29 17 Touch Football Plymouth Creek 98 0 66 55 80 49 0 0 0 0 Zachary 0 80 0 0 0 0 0 0 0 0 Oakwood 2 Bass Lake 0 0 0 0 0 0 52 56 93 100 Totals 98 80 66 55 80 49 52 56 U 102 15 PLYMOUTH PLAYFIELD USAGE 1991-2000 (continued) Totals Per Playfield 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 Bass Lake 0 0 70 141 191 232 238 248 285 289 LaCompte 114 129 136 152 137 164 107 103 121 166 Oakwood 267 343 378 386 674 496 642 626 662 624 Parkers Lake 0 0 256 414 504 547 561 532 484 486 Plymouth Creek 615 574 640 910 949 494 514 372 397 483 Plymouth Middle School 405 403 436 565 470 472 379 276 294 338 Ridgemount 298 250 129 234 279 251 340 338 377 321 Zachary 1,959 2,279 2,205 1,938 2,029 1,882 1,929 610 630 552 Elm Creek 0 0 0 0 0 0 0 1,095 1,477 1,600 Totals 3,660 3,978 4,250 4,740 5,233 4,538 4,710 4,200 T727 4,859 These totals do not include team practices, school physical education classes, drop—in usage, or any activities scheduled on school district facilities in Plymouth.) Bass Lake Plavfield 1 soccer/football field 1 hockey rink 1 softball field 190' baseball field Oakwood Plavfield 3 soccer/football fields 1 hockey rink 2 softball/baseball fields 190' baseball field Plymouth Playfield 3 soccer/football fields 2 hockey rinks 3 softball/baseball fields Ridgemount Playfield 3 soccer/football fields 2 hockey rinks 2 softball/baseball fields 16 LaCompte Park 2 softball baseball fields 1 hockey rink Parkers Lake Plavfield 2 soccer/football fields 1 softball/baseball field 2 90'baseball fields Plvmouth Creek Park 2 soccer/football fields 2 hockey rinks 2 softball/baseball fields 1 90'baseball field Zachary Plavfield 2 soccer/football fields 2 hockey rinks 4 softball/baseball fields 1 90'baseball field Elm Creek Playfield 5 soccer/football fields 4 softballfbaseball fields Plymouth Creek Center FOCUS ON QUALITY PLYMOUTH CREEK CENTER Our beautiful new Plymouth Creek Center activity building opened in late April. We were able to start having events while we dodged the remaining carpenters, electricians, painters, carpet layers, etc. As with any project of this magnitude we experienced many challenges in getting everything up and operational, but our staff remained flexible, and the public was forgiving during those times of adjustment. Throughout, the response has been overwhelmingly positive. Growth in the seniors' activities has been tremendous. They now have a home base for their programs along with some much needed storage space. Seniors participation has already grown threefold and continues to rise. Senior woodcarvers, crafters, card players, singers, dancers, etc., flock to our doors with increasing regularity. The Plymouth Room, our huge ballroom, has exceeded the dreams of our planners and architects. It is magnificent. The large windows on the north and west sides give a panoramic view of the beautiful, natural, Plymouth Creek Park Reserve. While the high vaulted ceiling creates a very open atmosphere, the rich wood trim and vibrant colors of the carpet and wall coverings keep things warm and cozy. The warmth spills over into the Fireside Room where we have a "living room" atmosphere complete with fireplace, upholstered furniture, and huge tropical fish tank. By June, we were hosting large social and business functions on a weekly basis. We are already booking weddings into 2002! Our designated caterer, Suzanne's Cuisine, makes sure the food, beverage quality, and service are up to the high standards we've set for this facility. The two 50—person capacity meeting rooms are kept quite busy with civic meetings, park and recreation classes, seniors' programs and business meetings. On our lower level, we have office and lounge areas for the fieldhouse. Parents can drop their children off, have a cup of coffee, and read a book at a table in a nice warm area. (We keep the fieldhouse a little cooler for the participants.) We also have space downstairs that we are leasing to Acceleration Minnesota. Acceleration does individualized sport specific training primarily for skating and running. They tie in well with this active area of our building. Adjoining the lounge is our fieldhouse, which opened in November of 1999. During our first six— month season, we had rentals for soccer, lacrosse, rugby, baseball, softball, football, and a high school band. We started slowly but by January through March, we sold out all evening and weekend hours. This gave us revenues of almost $200,000! We also were able to accommodate thousands of walkers and joggers on the track surrounding our 100 x 60—yard field. Plymouth Creek Center is doing what it was intended to do: we're creating civic identity by bringing in people from all corners of the community; we're expanding Seniors' programs with much needed facilities; we're providing a beautiful venue for social functions; we're providing indoor athletic field space, and we've created a home for civic, business and religious meetings. Along with our downtown Plymouth neighbors, City Center, Lifetime Fitness, and the Plymouth Ice Center, we now have the community center for which we have strived. 17 Hours of Usage I May Plymouth Creek Center July Aug. Sept. Oct. Plymouth Creek Center May, 2000 — December, 2000 Total Classes 12.5 Booking Types May June July Aug. Sept. Oct. Nov. Dec. Total Classes 9 120 128 102 115 188 156 110 928 Paid Rentals 3 5 13 10 24 28 23 23 129 Non -Profit Mtgs. 0 5 6 10 10 11 9 7 1057 Hours of Usage I May Types of Bookings at the July Aug. Sept. Oct. Plymouth Creek Center Dec. Total Classes 12.5 200 246.5 218.5 O classes 339.0 180 209.0 1757.0 paid rentals 15.0 15.0 3 51.0 114.0 160 - 123.0 633.5 140 - 12.0 non-profit mtgs. 21.0 22.0 20.5 E 120 2390.5 a n z 100 80--_8 g 0 40----&---- 20 0 May June July Aug. Sept. Oct. Nov. Dec. Hours of Usage I May June July Aug. Sept. Oct. Nov. Dec. Total Classes 12.5 236.0 246.5 218.5 218.0 339.0 277.5 209.0 1757.0 Paid Rentals 15.0 15.0 72.0 51.0 114.0 150.0 93.5 123.0 633.5 Non -Profit Mtgs. 0 12.0 12.0 21.0 22.0 20.5 18.0 14.0 2390.5 Total 1 27.5 263. 110 0 0 0 0 0o 1n1- nr oo o Oo o 0 0 vt vt vl O O Vl Vl O O O O O vi G w N W N b vl A h O\ 00 V b M M N N W y O O O O O OO mN OO OO O O O h x d' 0 0 0 0 0 0 o 0 0 0 0n u 0 0 0 0 0 0 0 0 ao Lti N N 1 b r N O O OO OO OO VlN OO O O O O O vl o M M N d a x N uL OO OO OO OO OO Ov1 OO OO OO OO OO Ovl t L On OO Oh OO OO OO OO OO OO OO Oh OO Oh O m M N N O x N O N iTy d' b O C V vi 00 C N O a OO tol- OO OO OO OO O O OO OO O OO viN p M V M N O T x N G OO OO OO OO OO OO OO OO OO OO OO OO 0 0 041 In o 0 0 0 w M O N M O N N C v 00 N l m pi W m N Od V h O Cl! O N N M M vt x E COiy OVl OVl On OO OO OO OO OO OO Ovi N O O O O O O OO OVl O M O x E O o 0 0 0 0 0 0 0 W r o. r oo N d z on.. cam/] o U on 3 3 x x m d 44i a pp. VOLUNTEER PROGRAM As the Volunteer Program moved into the millennium, it has continued to be a strong, viable program with many benefits to the community, the staff, and the volunteers. Some of the benefits include: The community as a whole is enhanced and strengthened. Participants in the volunteer program feel more connected to the City and community through their involvement. The presence of volunteers adds diversity to the City's workforce. Pride in the community is strengthened. The quality of life is stronger because of the value added by the volunteer program. There is a new attitude realized by having staff and residents work together to achieve common purposes. City services and facilities achieve a higher level of quality through volunteers' contributions. Volunteers acquire new skills. Staff become more proficient at supervising individuals. Eight hundred thirty five individuals participated in the City's volunteer program in 2000. These 835 volunteers donated a total of 12,959 hours. The value added to the City amounted to 192,182 ($14.83 per hour X total hours). The volunteers' hours ranged from a low of two hours to a high of 686 hours. There were 28 volunteers who volunteered more than 50 hours: 19 volunteers contributed between 50 and 99 hours; seven volunteers contributed between 100 and 199 hours; one volunteer contributed between 200 and 299 hours; and one volunteer contributed between 600 and 699 hours. Interestingly the number of men and women volunteers is almost the same; 49% — men and 51% women. The volunteer base is made up of individuals of all ages, ranging from young to old. Youth volunteers account for 20% of the volunteers, and retirees account for 18%. Most of the volunteers live or work in the City, but a surprising number — 92 — live in 33 other communities. See footnote. Six of our volunteers are living in the U.S. temporarily. They are unable to obtain green cards for employment purposes, so they enjoy volunteering instead. The volunteer program partnered with three civic organizations: Rotary Club, Lions Club, and Women of Today. There were also volunteers from the following businesses: Target, Prudential, U.S. Bank, Wells Fargo Bank, and Franklin Bank. The volunteer program continued to work with high school students from Wayzata Senior High and Armstrong Senior High. A new relationship was added by working with students from Maple Grove Senior High. Statistics are an important measure of the volunteer program, but they cannot adequately reflect the human aspect of the program and its far reaching effects. Some positive outcomes that cannot be measured by numbers are: The good will that occurs at the City's special events due to the presence of friendly volunteers who are willing to show up despite rain, freezing cold, or hot temperatures. The positive impact on the children who attend park and recreation summer programs which have summer teen volunteers as part of their staff. The welcoming impact that the new resident packets have on people who move to Plymouth; during the year, one volunteer compiled and put together 1,684 packets. 20 The impact that the Plymouth Fine Arts Council (all volunteers) has on Plymouth residents' quality of life. The positive impression the front desk greeters have on visitors to the newly opened Plymouth Creek Center. The safety of people who have taken the firearm safety classes taught by volunteers. The impact of the beautification of our city by the Stewards, gardeners, and planters. The good will generated by volunteers who assisted at the Chocolate Sampler, a new special event. The safety of people who attend events while the mounted horse patrol volunteers patrolled. The environmental impact of the special recycling days which are staffed primarily by volunteers. Besides the incontestable effect that the volunteer program has on the community, there is a clear and definite effect that volunteers have on staff. They invariably brighten the workplace along with doing work. In 2000, there were 39 staff people who partnered with volunteers. These individuals provided the necessary leadership, supervision, and encouragement to have the volunteer program work smoothly. The patience and resolve they exhibited in their work with volunteers paid off in the completion of more work, the establishment of new relationships, and the expanding of boundaries. There were 24 new volunteer positions added in the year 2000. The most visible new position was the front desk greeter position at Plymouth Creek Center. There were 14 volunteers who participated as greeters. Another interesting new position was the addition of a fundraiser who assisted staff in the millennium garden fund raising efforts. The City's program has three volunteer categories: ongoing, time limited, and special events. Ongoing volunteers work on a regular basis, often once a week. Some examples include: Compiling new resident packets — Administration Assessing aides — Finance Editing the newsletter for seniors — Parks and Recreation Mounted horse patrol — Public Safety Time limited volunteers work on a specific project; the time length of the project can vary greatly. Some examples include: Preparing blueprints for microfilming — Community Development Assembling water meters — Engineering Organizing the IT storeroom — Finance Assisting at coaches' clinics — Parks and Recreation Appearing as McGruff at National Night Out — Public Safety Special event volunteers work one time at a special event. Some examples include: Special recycling days — Engineering Old Fashioned Christmas — Parks and Recreation The theme for the seventh annual volunteer recognition event was a Mexican Fiesta. It was held in November at Plymouth Creek Center. A record number of attendees (260) enjoyed the Mexican dinner, festivities, and mariachi band. 21 Special Events 36% Special Events 18% 835 Volunteers Time Limited 55% 69 Positions Ongoing 9% Ongoing S4% 48% M 12,959 Hours Special Onqoing 7% 70% 24 New Positions Public C..F..F.. Park & Rec 66% 22 Community Dev 4% Engineering 4% nance 22% Public Safety Positions by Department 2.5% Admin 1% Community Park & Rec =` Dev 78% 2.5% Engineering 6% Finance 10% Supervisors of Volunteers Special 0110 Park & Rec 93% Ongoing 32% Volunteers by Department Public Admin 5% imunity ev 5% leering M 1% Supervisors by Departments Public Park & Rec Safety 48% 5% Admin 5% Finance 24% Community Dev 5% Engineering 13% Footnote: Cities where City of Plymouth volunteers live include: Bloomington, Brooklyn Park, Buffalo, Champlin, Clearwater, Corcoran, Crystal, Dayton, Deephaven, Delano, Eden Prairie, Edina, Golden Valley, Hamel, Hanover, Independence, Maple Grove, Maple Plain, Minneapolis, Minnetonka, Monticello, Mound, New Hope, Orono, Osseo, Plymouth, Robbinsdale, Rockford, Roseville, St. Paul, Shakopee, Wayzata. 23 Plymouth Iee Center FOCUS ON QUALITY PLYMOUTH ICE CENTER BILL ABEL - FACILITY MANAGER Completing its third full year of operation, the Plymouth Ice Center can boast of being a beautiful place to skate. One of the busiest two sheet arenas in the state, Plymouth skaters have used almost 6,300 hours of ice time and its 350,000 visitors and spectators produced over $600,000 in revenue. This led to another year in which revenues exceeded operational expenses, making this facility a profitable venture for the City of Plymouth. While the City and arena employees have worked hard and administered wisely to obtain these goals, the real winners are facility users and city residents. These people have gained a recreational facility that is dedicated to creating and maintaining a fun, family-oriented atmosphere. Whether they attend one of the 466 hours of public open skating or are part of the 700 people in our learn to skate program, or one of the thousands in one of the youth, high school, or adult hockey programs, or a non -skating parent just watching their child on the ice, this all leads to the magic force of a true family bond. The Ice Center's major users in order of hours rented or used in 2000 were: 1. Wayzata Youth Hockey Association 1,790 hours 2. Total of all miscellaneous rentals 1,542 hours 3. Pro's Ice (Plymouth Pandas Skating Club) 579 hours 4. Plymouth Public Open Skating (includes open skating, open hockey, and parent & tots) 466 hours 5. Plymouth Learn to Skate School 442 hours 6. Minnesota Showcase (includes Metro Adult Hockey League) 319 hours 7. Wayzata High School Boys & Girls Varsity and Jr. Varsity practice and home hockey games 288 hours 8. Armstrong High School Boys Varsity and Jr. Varsity practice and home hockey games 239 hours 9. Minnesota All Star Hockey 152 hours 10. Sports Quest 112 hours 11. Armstrong Youth Hockey Association 96 hours 12. Bazzachini Hockey Training 94 hours 13. Minnesota Lightning 53 hours 14. Buffalo Youth Hockey Association 53 hours 15. Spring Ice Show 48 hours 16. Brad Buetow Hockey Clinic 22 hours Total of ice time used 6,295 hours 24 High School Varsity and Jr. Varsity Games Wayzata High School Boys vs. Team Date Attendance 1. Hopkins 1/8/00 366 2. Bloomington Kennedy 1/11/00 265 3. Cooper 1/29/00 411 4. Edina 2/10/00 717 5. Armstrong 2/12/00 650 6. Minnetonka 2/19/00 491 7. Thanksgiving Classic 11/25/00 1,306 8. Burnsville 12/2/00 286 9. Cooper 12/16/00 338 2000 TOTALS 150 4,830 Wayzata High School Girls vs. Armstrong High School Boys vs. Team Team Date Attendance 1. Minneapolis Public 1/4/00 127 2. Armstrong 1/8/00 166 3. St. Louis Park 1/18/00 103 4. Hopkins 1/22/00 157 5. Minnetonka 2/5/00 194 6. Blake 11/14/00 227 7. Wright County 11/16/00 150 8. Cooper 12/5/00 114 9. St. Louis Park 12/9/00 70 10. Moundsview 12/19/00 129 11. Cretin Durham Hall 12/21/00 111 2000 TOTALS 1,548 Armstrong High School Boys vs. Team Date Attendance 1. Minnetonka 1/13/00 388 2. MLK Tournament 1/17/00 363 3. Wayzata 1/20/00 606 4. St. Cloud 1/27/00 321 5. St. Louis Park 2/5/00 477 6. Cooper 2/12/00 220 7. Hopkins 2/19/00 421 8. Irondale 12/2/00 432 9. Cretin Durham Hall 12/12/00 355 2000 TOTALS 3,583 25 Classic Lake Conference Girls Hockey Preview Saturday, November 11, 2000 Total Participating Teams Attendance 1. Wayzata 2. Armstrong 3. Cooper 4. St. Louis Park 5. Edina 377 2000 Total Of All High School Games Games Attendance 33 10,338 Public USaEe (lee Related Activities Paid Total Revenue Attendance Lifetime Open Skating 4,488 2,958 10,277.00 Open Hockey 514 1,565.00 Parents & Tots 347 1,065.00 Ice Related and Building Usage Activities Total Revenue Number Skate Rentals 4,840 4,840.00 Skate Sharpening 1,130 2,923.00 Concession Sales Event Total Revenue All Tournaments 31,442.45 All High School Games 17,215.00 Miscellaneous Youth Games and Events 10,451.00 TOTAL CONCESSION GROSS SALES 59,108.45 Vending Machine Commissions Vending Company Coke Theisen Candy Theisen Video Games Grand Prix Gum Vending Telephone TOTAL VENDING COMMISSIONS 26 Total Commission Received 9,387.73 6,033.30 3,409.79 4,527.00 41.00 23,398.82 FIGURE SKATING & LEARN TO SKATE SCHOOL SALLY RECH — SKATING DIRECTOR The year 2000 was a great one for the Plymouth Figure Skating Program. Our enrollment in the learn to skate program has grown so much that we needed to add an extra 1/2 hour of ice on Saturday and 45 minutes on Sunday to run all the classes. The higher level classes are growing, which means that the students that started out in the lower levels are staying with the program. The third annual ice show "Dancin' Through the Decades" was a huge success. Not only did we have all our wonderful skaters perform, but we were also fortunate to have guest skaters Stephanie Kalesavich and Aaron Parchem perform for us. They are the U.S. Junior Pair Champions and were such an added bonus to our show. Our Plymouth Pandas Competitive Team had a great year. We won first place at the Frosty Blades of March competition and first place at the Summer Sizzle held in July. Then in August we had 80 skaters who competed at the ISI World Competition at the Blaine Super Rink and our team won the world title! What a feat for our rink, especially when we are such a young club. This November our skaters traveled to New Ulm and won first place. Then in December we competed at the White Bear Lake competition and finished in second place. I am very proud of all the skaters. They truly have the team spirit and really enjoy skating at Plymouth. We will be ending the year with our Holiday Show on December 17. This show is open to the public free of charge. 12 Overall, The Plymouth Ice Center is a very clean, well-run, and very well used facility. Our staff provides excellent customer service and friendliness to all patrons. We help to build and provide true family values to all facility users and Plymouth residents, and are committed now, and in the future, to providing this great treasure of family entertainment through ice related activities, and promise a lifelong obligation to the families of Plymouth. 27 Environment FOCUS ON QUALITY PARK MAINTENANCE DIVISION Acreage's Maintained Un -Maintained Open Space Total Un- Maintair Or Natural 57% 370 586 067 1,023 PARK ACREAGE'S Open Space 7% Types of Duties Building Maintenance Aerate Mowing Top Dress Trimming Overseed Refuse Service Beach Maintenance Rink Maintenance Irrigation Systems Horticulture Upkeep Trail Inspection laintained 37% Trail & Parking Lot Plowing Evening Field Setup Safety Inspection Line Painting Machinery & Equipment - 90 Pieces - Acres Under Irrigation, 180 28 Park Breakdown Plymouth has three types of parks: City parks, community playfields and neighborhood parks. City parks have an extensive trail system, children's playground, nature areas, and special features such as a beach or pavilions. Playfields have softballibaseball fields, soccer, hockey rinks, tennis courts, walking paths, and shelter buildings. Neighborhood parks generally have a children's playground, benches, open areas and small picnic shelters. Plymouth's trail system consists of asphalt paths separate from the roadway, striped lanes along the roadways, or specially marked trails which share a roadway. The Parks crews annually pick up 50 tons of garbage from City parks. 1) Community Parks - Parkers Lake 9) Playfields 21) Neighborhood Parks 75) Trail Miles Park Facility Breakdown 11) Buildings 24) Softball Fields 6) Baseball Fields 4) Football/Soccer Fields 20) Soccer Fields 11) Hockey Rinks 22) General Rinks 33) Play structures 3) Swimming Beaches 15) Picnic Shelters Community Service/Education Replacement of 20 bleachers that were not compliant Ballfield Improvements Added infield aglime at four sites Court Improvements Sunrise Plymouth Playfield Imperial Hills Resurface Basketball Tennis Courts Basketball 29 2000 Park Projects Zachary Playfield Elm Creek Playf eld New Playground New Playground Site Restoration New Volleyball Courts Install New Fountain Site Restoration New Concrete Picnic Area New Park Shelter Buildine Shenandoah Park St. Mary's New Playground New Playground Site Restoration I Site Restoration IPlymouth Creek I Activity Center IInstallationOfDiscGolfCourse Field House Set Up & Takedown Installation Of Artificial Turf Goal Mouth Add Surfacing To Playgrounds Seed & Fertilize Athletic Fields Playground Repairs Liehtine Repairs Special Events Music In Plymouth Music In Plymouth 5K Fun Run Old Fashioned Christmas City Softball Tournament Fire & Iee History Fest Art Fair Plymouth on Parade Plymouth/Wayzata Soccer Tournament Plymouth Concerts Plymouth Creek Grand Opening Youth Jam Summer Staff Picnic Volunteer Activities Median Planting Park/Trail Adopt Volunteers Eagle Scout Projects 30 New Trail Construction/Trail Overlay Program Overlay Zachary Park Overlay Fembrook & Schmidt Lake Road, west side Queensland Park Revere To Lancaster, south of County Road 9 101 — 19' Avenue to 25" Avenue St. Mary's Park Deerwood to 48' Avenue Vicksburg Lane to Birchview School Winter Maintenance Additional four mile winter trail plowing Two cul-de-sac plow routes 2000 Tree Trust Projects Paint & repair fence at Bass Lake Retaining walls, planters, & site work Zachary Playfield & playground Community Gardens 80 rental sites Park Vandalism Burned portable toilets at Plymouth Creek, Three Ponds Park, Rolling Hills, Lions and two burns at Oakwood. Oakwood Park had several garbage containers burned. One was near a lighting pole, burning the wires in the pole. Several picnic tables and benches damaged due to skate boards. 31 Institutional Community Work Crew Here is a brief synopsis of the work performed by the ICWC work crews this past year. Tree and brush removal in various parks including oak wilt and buckthorn removal. Nature Canyon, West Medicine Lake Park, Bass Lake Playfield, Schmidt Lake Park, Hardenberg Property, Three Ponds Park, Plymouth Creek Playfield, and Activity Center. 2. Tree planting, dirt work, and mulching at Plymouth Creek, Ice Center, and St. Mary's Park. 3. Wood chip trail construction including bridge construction, link between Ice Center, Activity Center, and West Medicine Lake Park. 4. Site preparation on boulevards including leveling, dirt work, planting, care and clean up. Peony Lane, Zachary Lane, Northwest Boulevard and County Road 9. Notable Projects: 1. Plymouth Creek Disc Golf Course A. Tree removal B. Buckthorn control C. Construction of T pads, benches, walls, and bridges D. Trash and creek cleanup 2. Plymouth Ice Arena A. Remove and level sand rink B. Remove damaged sheet rock C. Painting throughout buildings D. Weekly cleanup E. Plant and mulching entire site 3. Mise Activities A. Material unloading B. Site prep for various City celebrations or programs C. Trail trimming and weeding D. West Medicine Lake Beach clean up 32 rY t s PLYMOUTH FORESTRY PROGRAM EJ Reforestation Between contractors and volunteers, the City assisted in planting 478 trees, 219 shrubs, 32,822 flowers, and 12,300 bulbs throughout the city. Again this year, the largest plantings were accomplished in the partnership/volunteer category, which speaks volumes for the public's commitment to enhancing their environment through personal involvement and positive action. The Forestry division accepted the flower—planting program with additional public involvement from the Stewards for Greening Plymouth. An even stronger effort on beautification projects in the year 2001 is expected and continued maintenance will be the focus for next year. The Arbor Day ceremony was again a celebration this year. The Forestry Division & School District #281 sponsored an educational planting at Pilgrim Lane Elementary, which focused on creating an outdoor learning center. The children improved their local environment with their own hands. A strong sense of community pride was experienced that day. 33 TREES SHRUBS FLOWERS BULBS Contracted Lions Park 8 Vicksburg Lane 4 Ice Center 6 Assorted parks 13 PCC 31 SUBTOTAL 62 PartnershipsNolunteers 00 Arbor Day @ Pilgrim Lane Elem. 18 98 1107 300 Peony Lane 27 12200 12000 Boy Scout project — Disc golf 41 225 Boy Scout project — Greentree Island 1500 Beat the Heat 3 370 Bass Lake Playfield 80 Northwest Blvd. 840 Memorial trees 1 SUBTOTAL 416 219 15872 12300 Gardens Park perennials 250 Park annuals 16700 SUBTOTAL 16950 TOTALS 478 219 32822 12300 33 Street Tree Trimming Highlights Ostvig Tree was the City's trimming contractor this year. They worked between Niagara Lane and Gleason Lake south of the Luce Line, a relatively small area. During the inventory Lara inspected many large old rotting trees that were removed prior to the Ostvig's getting to the area. The trees in this area are more mature, requiring more trimming on each tree, which slowed down the crew. Ostvig only had one trimmer working, as opposed to Davey's three the previous year. We are looking at revamping the contract to try maximizing efficiency, quality and value. Distribution of Trees Trimmed by Size Class 1200 1000 800 600 400 200 0-6 6-10 10-16 16-25 25+ Park Tree Trimming Highlights Ostvig didn't trim any park trees in the winter, as there weren't any in the section they were working in. Ostvig did trim the trees on Plymouth Boulevard, at the Ice Center/Lifetime Fitness, and City Hall. The summer Forestry crew worked on going through park trails that were overgrown. Many of those need to be trimmed every two to three years. Tree Preservation There were a few developments requiring tree preservation this fall. The old policy tree preservation developments are dinosaurs now, with inspections for them being very rare. We are currently reviewing a half dozen new projects to be completed in 2001. Much of the inspections are in the preliminary stages, now in the office with follow up inspections in the field. Im Dutch Elm Disease, Oak Wilt, & Hazard Trees Of the total 607 trees marked, 66% were for Dutch Elm Disease. The average diameter of these diseased elms was 8.1". We marked 16% less trees this year, which may be attributed to diligence last year. This is in sharp contrast to the statewide increase of incidences of Dutch Elm Disease. Trees infected with oak wilt declined this year. We marked seven oaks with an average diameter of 14.8", compared to the 43 trees that were marked last year. Several factors may have contributed to this decrease including: environmental factors such as a normal growing season, an increase in control during the 1999 season in neighboring communities, an increased public awareness, and an intensive field inspection program. The City should be able to effectively manage oak wilt incidences with continued public awareness and intensive field inspections. Marking of hazardous trees increased by 18%, most likely attributable to increased resident complaints and continued field inspection. The average diameter of these trees was 16.1 ". Parks and trails are continually inspected for dead or structurally weak trees, as are boulevards and right of ways. Removal of potentially hazardous tree situations decreases the potential liability to the public. TREE REMOVALS DED Oak Wilt Hazard Subtotals O w n e r s h i p Forester 72 72 Forestry Tech 9 7 79 95 Tree Inspectors 392 48 440 c iiia5 % P .iv a ie TOTAL 401 7 199 607 55% PERCENTAGE 660/6r 1°/a 33% 100%? AVG. DIAMETER 8.1 14.8 16.1 10.8 of trees (<6") removed of trees (>6") removed Total # of forced removals of properties w/ removals FORCED REMOVALS 0 9 9 (Avg. diameter = 17.4") 5 Four of the five force cuts were for private homeowners and only one was contested. We had a similar number of properties last year, but quite a bit larger trees this year. STUMP GRINDING of stumps 50 Total inches 586 Avg. stump size 11.7' 35 Pine Bark Beetle Traps We added a third partnership (18010 Co. Rd. 6) to go along with the two continuing partnerships with Kingsview HOA/Gleason Lake Elementary and Pine Ridge at Bass Lake. We now have 39 traps established in the red pine stands in these areas. Forestry staff evaluated the stands, thinning was recommended, and traps were monitored by the City. The following results were found: 1000 900 800 700 m 600 m m 500 x 400 300 200 100 0 Pine Bark Beetles Progression in 2 0 0 0 @ Gleason —e—#@ 53rd --#@ Co. Rd 6-] June 6 June 30, July 21 August 11 Septem b e r 2000 2000 2000 2000 1 , 2 0 0 0 1 4 7 10 13 Unfortunately, the continued sites saw a rise in the number of beetles from the previous year. The stands need further thinning to remove the weakest trees. This will decrease the hospitable breeding sites and hopefully lower the number of beetles in future years. We expect to work closely with these groups again in 2001 to further combat the pine bark beetle problem and ensure the health of the remaining red pine stands. Co. Rd. 6 u 53rd J Gleason Pine Bark Beetle Summary 0 1000 2000 3000 4000 5000 Number of Beetle 36 zoao 1999 1998 Miscellaneous Items FERTILIZING/AERATING 621 trees were fertilized in a variety of parks. Trees were fertilized that were stressed because of recent park reconstruction, being transplanted, or in a tough site, i.e., LifeTime parking lot. Proper maintenance, such as fertilizing, helps insure that our initial investment will come to fruition in a viable and healthy urban forest. SITE OBSTRUCTIONS/ENCROACHMENTS Seven site obstruction complaints were received, processed and abated. With the City's hiring of a traffic engineer, it was agreed that future sight obstructions be handled by that position within the Engineering Division. Two street encroachments were received, processed and abated. BURN PERMITS Nineteen burn sites were inspected, resulting in 19 permits being issued. This was a large decrease from last year, most likely attributable to less development and the shrinkage of areas meeting minimum setbacks allowable for burning permits. The Minnesota DNR also had a metro—wide burning ban in effect for three weeks including Plymouth. DISEASED TREE SITE MAINTENANCE The former permanent diseased tree—burning site was converted to a grinding site. The City used the ground material as mulch and for constructing paths at the amphitheater and West Medicine Lake Park. We made 26 deliveries of mulch to residents, schools, etc., with the help of the Streets division. WEED INSPECTIONS This year 190 weed cutting notices were sent, and our contractor force cut weeds on 27 of those properties. Last year 223 notices were sent with 47 force cuts. Quite a few lots that were vacant and weedy for years have been built on now, so numbers of complaints are decreasing. We have been working on removing inconsistencies in City mowing, and residents have been very cooperative and understanding. We contracted some weed spraying in City parks this fall in an ongoing effort to clean noxious weeds out of Plymouth's park and trail properties. BUCKTHORN REMOVAL HIGHLIGHTS The City has slowed its approach to controlling buckthorn, an aggressive, non—native plant in our park system. Buckthorn is invasive and tends to grow in large colonies displacing native plant communities in a relatively short time. Effective control requires very labor—intensive action followed by monitoring. A combination of control measures physical and chemical) plus monitoring and replanting is essential in the buckthorn battle. The City has started the process of physical removal of the large plants in the Oakwood Park. We will need to step up our efforts to remove and/or chemically treat the smaller plants that remain. This will be followed by close monitoring to eradicate seedlings that will sprout up from dormant seed. Replanting the sites with native species is critical to the final success of restoration efforts. 37 Mark Wahl 1164052 d Ave North Plymoutli, MN 55442 December 30, 2000 Joy Tierney City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mayor Tierney, Due to an increasing number of family commitments that make it difficult for me to contribute the way I would like, I will be resigning from the Plymouth Parks and Recreation Advisory Commission as of January 31, 2001. I have enjoyed my years with PRAC and would like to thank you and the council for your support of various park projects. Sincerely, IV- / d Mark Wahl Cc: Eric Blank FW: <no subject> Subject: FW: <no subject> From: "bjoshanna" <bjoshanna@email.msn.com> To: <fchilinski@mnsunpub.com> Subject: Fw: Date: Tue, Dec 5, 2000, 6:18 PM Fri, Dec 8, 2000 11:35 AM Last week I read the article pertaining to the possibility of a skate park in the Plymouth area. Im a seventh grade student who feels a lot of kids would benefit from this idea. My hopes are that it would allow skate -boarders and roller-bladers to both use the park. Last year my friends and I traveled to Hopkins,Maple Grove, and Brooklyn Park for outdoor rollerblading. It would be cool to have one in Plymouth in our own community. Some of the other skate parks have a fenced in area, attendants on duty, strict rules on behavior, and a drug free environment. Some skate parks charge a small fee to cover knee pads, up keep, etc. Allowing this grant to be available and voting for skate park would be a step in the right direction. Im sure other students would agree. Josh Brand l ll ,m ,QP f i 2vi Gam-/ G Ila 141'Z'7 f -- 2-2-n-u,/ ,S ,C a n r y t rte m Lv GGr cr'tu / n"-e-f —l.-Jf,cG f 7rt seer. Page 1 of 1