HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 02-10-2000Regular Meeting of the Park and Recreation Advisory Commission
February 10, 2000, 7 p.m.
AGENDA
1. Call to Order
a. Welcome new commissioners
b. Appoint Chair
c. Appoint Vice Chair
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. Approved 2000 park rental fees and policies
b. Approved Change Order No. 5 for the Plymouth Creek Center
S. Unfinished Business
a. Comprehensive Plan update
b. Plymouth Creek Center update
c. Approve 1999 Annual Report
6. New Business
a.
b.
C.
d.
7. Commission Presentation
S. Staff Communication
9. Adjourn
Next regular meeting — March 9, 2000
n\parks\staff\eric\prac\agendas\feb.doc
January 20, 2000
Mary Meyer
17125 5' Avenue N
Plymouth, MN 55447
Dear Mary:
rcf
PLYNOUTR
Congratulations on your recent appointment to the Park and Recreation Advisory Commission.
The next meeting of the Commission is Thursday, February 10'x. Your PRAC packet will be
delivered to you by a Plymouth Community Service Officer sometime the evening of February
7th.
I am looking forward to working with you. I'll be in touch sometime next week, so that we
can arrange a time to get together for a brief orientation session here at City Hall.
Again, congratulations on your appointment and welcome aboard! If you have any questions,
please feel free to give me a call at 509-5201.
Sincerely,
Eric J. Blank, Director
Parks and Recreation
EB/np
cc: City Council
PRAC t/
PLYMOUTH A Beautiful Pface To Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
N,.. www.ci.plymouth.mn.us
r0
January 20, 2000 PITF
PLVMOUTR
Ellie Singer
10115 29`s Avenue N
Plymouth, MN 55441
Dear Ellie:
Congratulations on your recent appointment to the Park and Recreation Advisory Commission.
The next meeting of the Commission is Thursday, February 10`x. Your PRAC packet will be
delivered to you by a Plymouth Community Service Officer sometime the evening of February
Th.
I am looking forward to working with you. I'll be in touch sometime next week, so that we
can arrange a time to get together for a brief orientation session here at City Hall.
Again, congratulations on your appointment and welcome aboard! If you have any questions,
please feel free to give me a call at 509-5201.
Sincerely,
J
Eric J. Blank, Director
Parks and Recreation
EB/np
cc: City Council
PRAC )/
PLYMOUTH A Beautiful 11Cace 7o lave
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1492 • TELEPHONE (612) 509-5000
www.uplymouth.mn.us
0
January 12, 2000 CITY OF
PLYMOUTH
Henry Willegalle
1525 Juneau Lane
Plymouth, MN 55447
Dear Henry:
I wanted to take this opportunity to thank you for your outstanding contribution to this
community through your many years of faithful service on the Park and Recreation Advisory
Commission. Six years of perfect attendance is awesome!
Your hard work, dedication and support were instrumental in the identification and acquisition of
the open space sites, and the planning and development of the Plymouth Ice Center, LifeTime
Fitness, the Elm Creek Playfield, West Medicine Lake Park, and the Plymouth Creek Center, as
well as many other projects.
You are also to be commended for the many hours you spent helping at special events such as
Old Fashioned Christmas, the Fire and Ice Festival and the History Fest.
Best of luck to you, Henry, in whatever you do in the coming years. You will be greatly missed
on PRAC, but I know you will always be available to lend a helping hand!
Sincerely,
Eric J. Blank, Director
Parks and Recreation
EB/np
cc: PRAC
City Council
PLYMOUTH A Deautifu[Place To Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
oA www.d.plymouth.mn.us
January 12, 2000
Dave Priebe
3825 Forestview Lane
Plymouth, MN 55441
Dear Dave:
r10
CITY OF
PUMOUTR
I wanted to take this opportunity to thank you for your contribution to this community through
your many years of service on the Park and Recreation Advisory Commission.
Your hard work, dedication and support were instrumental in the identification and acquisition of
the open space sites, and the planning and development of the Plymouth Ice Center, LifeTime
Fitness, the Elm Creek Playfield, West Medicine Lake Park, and the Plymouth Creek Center, as
well as many other projects.
Thank you again for your help, Dave, and if there's anything I can ever do for you, please don't
hesitate to call.
Sincerely,
Q
Eric J. Blank, Director
Parks and Recreation
EB/np /
cc: PRAC v
City Council
PLYMOUTH ABeautifu[P[ace 7o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 5 5447-1 482 • TELEPHONE (612) 509-5000
bo www.ci,plymouth.mn.us
DATE: February 7, 200,0
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation E5
SUBJECT: Appointment of Chair and Vice Chair
According to Section 305.03, Subd. 3 of the Plymouth City Code, the Chair and Vice Chair of
the Park and Recreation Advisory Commission are appointed by the Commission from among
the members of the Commission, subject to approval by the Mayor, for a term of one year.
The Chair and Vice Chair of the Comission in 1999 were, respectively, Don Anderson and
Mark Wahl.
The Commission should, at the February 10 meeting, appoint a Chair and Vice Chair for the
coming year. We, will then notify the Mayor, so that she may approve the appointment.
EB/np
Minutes of the Park and Recreation Advisory Commission Meeting
January 11, 2000
Page 1
Present: Chair Anderson, Commissioners Fiemann, Musliner; Priebe, Thompson, Wahl,
Willegalle; staff Bisek, Blank, Greupner, Pederson
1. CALL TO ORDER
Chair Anderson called the January meeting to order at 7:05 p.m. in the Council Chambers.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Thompson and seconded by Commissioner
Willegalle and Commissioner Priebe to approve the minutes of the December meeting as
presented. The motion carried with all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present.
b. Staff. Mary announced that an intem will be starting January 18 and working through
May. Her focus will be special events. She also stated that staff is working with a
consultant on a redesign of our recreation brochure Plymouth Leisure Times. We're
trying to make it more graphically appealing.
4. PAST COUNCIL ACTION
Director Blank made a presentation to the Council on the Millennium Garden project. The
Council adopted the Millennium Garden project as the official Millennium project for the
City for the year 2000. Director Blank was directed to hire consultants to begin designing
the garden, and to begin fundraising to raise $100,000. Director Blank put together a team
of people to begin outlining a fund raising strategy package. We will encourage every
resident of Plymouth to get involved in the buy -a -brick program, which will cost $50 per
engraved brick. The construction of the garden will begin in the fall. The major plantings
will take place in May/June, 2001. Director Blank would like one or two members of
PRAC to be on the committee. The meetings are held during the day. The key to the
success of this is personal contact. A web page will be created for the Millennium garden
and all contributors will be listed on the web site.
5. UNFINISHED BUSINESS
a. Comprehensive Plan update. The joint meeting between the Planning Commission and
the Council on the parks portion of the comprehensive plan went very well. Most of
the suggested language changes have been made. Public hearings have been scheduled
for February. After the public hearings, the draft plan will be adopted by the Council
and then it's forwarded to the Met Council. The plan should be formally adopted by
mid -year. Director Blank is working on an appendix to the plan. Director Blank
announced that the Hampton Hills golf course is for sale. We have heard that Elm
Creek's partners are experiencing some difficulties in their relationship. We will need
to watch this very closely.
b. Plymouth Creek Center update. Use of the Feldhouse is going very well. In the first 7
1/2 weeks, we have taken in $47,000. Our expenses were about $6,000. No gas bill
has been received yet, but the annual gas bill estimate is $45,000. Our revenue will be
about $150,000. We should net about $75,000 annually on the Fieldhouse, Director
Blank estimates. The Feldhouse was always meant to be self supporting. Any fund
balance will go into a reserve fund.
Construction continues on the activity center. Workers are busy putting up sheetrock.
Commissioner Thompson asked why we charge the walkers. Director Blank explained
that the theory is everyone who uses it must pay something. Parents who are there with
kids playing soccer do not have to pay to walk. Seniors will get to use the activity
center free. Walking has generated a lot of money in just the past few days.
6. NEW BUSINESS
a. Citizen survey on special events. Karol Greupner made a presentation on a city-wide
survey she conducted on special events. This was part of her Master's thesis through
St. Thomas, which she completed in May of 1999. Karol obtained a Masters of
Business Communication degree. Her survey question was "Does the City of Plymouth
provide effective special events for its citizens?" Karol explained that the City of
Plymouth budgets $84,000 annually to hold eight special events - the Fire & Ice
Festival, the Primavera Arts Celebration, the Autumn Arts Fair, the History Fest,
Music in Plymouth, Summer Concerts at Parkers Lake, Plymouth on Parade, and Old
Fashioned Christmas. These events provide common ground for celebration and are
occasions to develop community pride. Six of the eight events were initiated within the
last 10 years. Karol studied special events because of the addition of new annual
events, to assess community interest, to evaluate park and recreation's efforts, and for
justification of the city budget. Karol said that the survey was mailed to 1,320 random
Plymouth households, using the utility billing addresses which included homeowners as
well as apartment dwellers. The first page of the survey asked specific information
about events and the second page asked for demographics.
The survey questioned sources of event information, identity of attendees, pattern of
attendance, and event components.
There was good return of the surveys, with 31 % being returned. A typical response
rate is about 34%. Some of the significant survey results: residents had preferred
sources of information - city newsletter, recreation brochure, and the Sailor
newspaper. Least used was the City's website and Cable TV. Of the families that
responded, 36% had elementary age children. The longer the event, the higher the
attendance.
Karol stated that we need to justify the money that is committed to special events. The
results of this survey will help toward that goal. It will also help us to enlist community
sponsors and volunteers.
Karol then displayed a Fire and Ice flyer on the overhead camera. She announced that
it will be February 5 weather permitting. There have been a few changes - the most
significant is that outside concession/vendors will be providing the food, rather than
our volunteers working in the pavilion. We have arrangements whereby they will pay a
space fee and give us 15 % of their proceeds. The concession stand inside the pavilion
will be used as an information booth for the Plymouth Creek Center and the
Millennium Garden project. The Civic League will not be selling tickets this year,
eliminating the long lines inside the pavilion, which can now be used exclusively as a
warming house. We will have dog sled rides in addition to the demos. A local stable
will be bringing horses for horseback riding. The Lions Club will not be grilling, but
instead will be volunteering. The Fire Department will do its ice rescue demo. We will
still have s'mores for sale at the bonfires. Commissioner Thompson asked what floaters
do. Karol said they get sent wherever there is a need. Nancy Anderson is overseeing
the volunteers. Commissioner Priebe thought it was a good idea to free up the building
to be used strictly as a warming house.
Director Blank announced that Karol went to night school for seven years to get her
Master's degree. This wasn't an easy task. Jokingly, Karol commented that she was a
grandmother by the time she graduated.
b. Video presentations. Director Blank had two video tapes to show to PRAC, one on
spray parks and another on recreation in Minnesota. These were shown during the cake
and ice cream reception for Commissioners Priebe and Willegalle at the conclusion of
the meeting.
c. Review draft of 1999 annual report. The draft copy of the annual report was discussed.
Some corrections were redistributed at the meeting. Some of the charts did not show
the year 1999. Some suggestions for the 2000 work plan included the comprehensive
plan, dog park, golf course, art in the park, and the Millennium Garden. Director
Blank said Central Middle School fields will be exclusively for football. Artificial turf
will be installed at the new high school stadium field Director Blank said. The soccer
community would like the soccer field widened at Central Middle School. The three
middle schools want a running track installed there, also. The new Wayzata High
School stadium field will be done by fall. Commissioner Priebe asked if Ferndale
North was really a highlight? Director Blank said a lot of time was spent on it and
although it's not necessarily an exciting highlight, it was a significant event.
Commissioner Fiemann suggested putting more emphasis on art in the park in 2000.
Director Blank said at issue is how we buy art works. Karol is researching this.
d. Rental policies for 2000. Mary presented the fees and policies for 2000. The only
change being proposed is to the stage policy which covers both the Parkers Lake stage
and the amphitheater. These have been separate policies in the past. The fees have been
changed to cover residents, both profit and non-profit and non-residents profit and
non-profit. Commissioner Thompson was bothered by resident profit paying more than
a non-resident non-profit. Mary said this can be addressed. Commissioner Priebe
asked if we would rent to any resident as long as they paid the fee. Mary then
discussed the freedom of speech issue. Commissioner Priebe suggested that we make it
more clear the difference between a resident and a resident group. Some suggestions
were to lower the resident non-profit rate, to define groups better, add organization to
non-profit and add individual to resident. Mary restated the fees as she understood
them: a resident individual would pay $25 (this would be for a family reunion type
event), a resident non-profit group would also pay $25, a resident group for profit
such as a business) would pay $35, a non-resident individual and non-resident non-
profit group would pay $50, and a non-resident group for profit would pay $70.
CHAIR ANDERSON MOVED TO ACCEPT THE 2000 RENTAL POLICIES AS
PRESENTED WITH CHANGES. COMMISSIONER THOMPSON SECONDED.
THE MOTION CARRIED WITH ALL AYES.
7. COMMISSION PRESENTATION
None.
8. STAFF COMMUNICATION
Director Blank thanked both Commissioner Priebe and Commissioner Willegalle for their
service to the City as members of PRAC. Both have been members for five to six years.
Commissioner Willegalle had six years of perfect attendance.
9. ADJOURNMENT
The meeting adjourned at 8:20 p.m.
FIELDHOUSE PAYMENTS BY CLUB
November December January
Club Name Fees Hours Fees Hours Fees Hours
March April
as Hours Fees Hours Total Fees
P5A 3,765.00 4,177.50 7,350.00 15,292.50
18.00 20.00 35.00 73.00
Wings 2,940.00 4,567.50 3,090.00 10,597.50
14.00 21.75 14.75 50.50
WSC 6,795.00 7,282.50 9,270.00 23,347.50
33.00 35.50 45.00 113.50
MYSA 2,835.00 2,835.00 6,300.00 11,970.00
13.50 13.50 30.00 57.00
Keliix 3,780.00 3,780.00 5,040.00 12,600.00
18.00 18.00 24.00 60.00
Kickers 840.00 105.00 210.00 1,155.00
4.00 0.50 1.00 5.50
Blast 210.00 3,255.00 3,465.00
1.00 15.50 16.50
4.50 4.50
Lifetime $810.00 $1,560.00 $2,400.00 $4,770.00
4.00 7.50 12.00 23.50
Lacrosse $1,560.00 1,560.00
8.00 8.00
380.00
7.50 4.50 12.00
0.00
32.00 9.00 41.00
TOTALS $21,765.00 $25,897.50 $40,290.00 $0.00 $0.00 $0.00 $67,952.50
104.50 157.25 203.25 0.00 0.00 0.00 465.00
Plymautn CmeM CemerlFielbhouse\PonnsFielChausePaymentsbyClub99 00.xllslyem\FleldhousePaymentsbyClub99-09.%19
PLYMOUTH FIELDHOUSE
November & December 1999
Regular Expenditures
Temporary Staff
Gas
Electric
Sewer & Water
Total Expenditures
Revenue
November Rentals
December Rentals
Walkers/Joggers
Open Soccer
Park & Rec Programs (Skyhawks)
Total Revenue
I"RI=1dV=V1=I to] =1
3,224.14
12,764.83
5,171.98
106.71
21,267.66
21,765.00
25,897.50
363.00
156.00
840.00
49,021.50
27,753.84
January 27, 2000 CITY OF
PUMOUTR
Liz Tombers
5805 Lawndale Ln. N.
Plymouth, MN 55446
Dear Ms. Tombers:
Thank you for your interest in Teen programming in the City of Plymouth. As you are aware,
your suggestion has been forwarded to the Youth Advisory Council by Mayor Joy Tierney.
Your idea was also shared with the Park and Recreation staff.
The Teen Ski and Snowboard Club was new for us this year. We are currently exploring the idea
of a Teen CoffeeHouse with the Plymouth Library staff. I understand that the Youth Advisory
Council has also been talking about that idea. I am planning to attend their next meeting to
discuss their ideas.
If you would like to be part of the planning for similar Teen programs, please contact me at
509-5220. Thank you for your letter.
Sincerely,
Mary Bisek, CLP
Superintendent of Recreation
XC: Eric Blank, Park Director
Plymouth City Council
Plymouth Park and Recreation Commission
PLYMOUTH ABeautifufTfaceToLive
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
y www.d.plymouth.mmus