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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 02-10-2000Regular Meeting of the Park and Recreation Advisory Commission February 10, 2000, 7 p.m. AGENDA 1. Call to Order a. Welcome new commissioners b. Appoint Chair c. Appoint Vice Chair 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Approved 2000 park rental fees and policies b. Approved Change Order No. 5 for the Plymouth Creek Center S. Unfinished Business a. Comprehensive Plan update b. Plymouth Creek Center update c. Approve 1999 Annual Report 6. New Business a. b. C. d. 7. Commission Presentation S. Staff Communication 9. Adjourn Next regular meeting — March 9, 2000 n\parks\staff\eric\prac\agendas\feb.doc January 20, 2000 Mary Meyer 17125 5' Avenue N Plymouth, MN 55447 Dear Mary: rcf PLYNOUTR Congratulations on your recent appointment to the Park and Recreation Advisory Commission. The next meeting of the Commission is Thursday, February 10'x. Your PRAC packet will be delivered to you by a Plymouth Community Service Officer sometime the evening of February 7th. I am looking forward to working with you. I'll be in touch sometime next week, so that we can arrange a time to get together for a brief orientation session here at City Hall. Again, congratulations on your appointment and welcome aboard! If you have any questions, please feel free to give me a call at 509-5201. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np cc: City Council PRAC t/ PLYMOUTH A Beautiful Pface To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 N,.. www.ci.plymouth.mn.us r0 January 20, 2000 PITF PLVMOUTR Ellie Singer 10115 29`s Avenue N Plymouth, MN 55441 Dear Ellie: Congratulations on your recent appointment to the Park and Recreation Advisory Commission. The next meeting of the Commission is Thursday, February 10`x. Your PRAC packet will be delivered to you by a Plymouth Community Service Officer sometime the evening of February Th. I am looking forward to working with you. I'll be in touch sometime next week, so that we can arrange a time to get together for a brief orientation session here at City Hall. Again, congratulations on your appointment and welcome aboard! If you have any questions, please feel free to give me a call at 509-5201. Sincerely, J Eric J. Blank, Director Parks and Recreation EB/np cc: City Council PRAC )/ PLYMOUTH A Beautiful 11Cace 7o lave 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1492 • TELEPHONE (612) 509-5000 www.uplymouth.mn.us 0 January 12, 2000 CITY OF PLYMOUTH Henry Willegalle 1525 Juneau Lane Plymouth, MN 55447 Dear Henry: I wanted to take this opportunity to thank you for your outstanding contribution to this community through your many years of faithful service on the Park and Recreation Advisory Commission. Six years of perfect attendance is awesome! Your hard work, dedication and support were instrumental in the identification and acquisition of the open space sites, and the planning and development of the Plymouth Ice Center, LifeTime Fitness, the Elm Creek Playfield, West Medicine Lake Park, and the Plymouth Creek Center, as well as many other projects. You are also to be commended for the many hours you spent helping at special events such as Old Fashioned Christmas, the Fire and Ice Festival and the History Fest. Best of luck to you, Henry, in whatever you do in the coming years. You will be greatly missed on PRAC, but I know you will always be available to lend a helping hand! Sincerely, Eric J. Blank, Director Parks and Recreation EB/np cc: PRAC City Council PLYMOUTH A Deautifu[Place To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 oA www.d.plymouth.mn.us January 12, 2000 Dave Priebe 3825 Forestview Lane Plymouth, MN 55441 Dear Dave: r10 CITY OF PUMOUTR I wanted to take this opportunity to thank you for your contribution to this community through your many years of service on the Park and Recreation Advisory Commission. Your hard work, dedication and support were instrumental in the identification and acquisition of the open space sites, and the planning and development of the Plymouth Ice Center, LifeTime Fitness, the Elm Creek Playfield, West Medicine Lake Park, and the Plymouth Creek Center, as well as many other projects. Thank you again for your help, Dave, and if there's anything I can ever do for you, please don't hesitate to call. Sincerely, Q Eric J. Blank, Director Parks and Recreation EB/np / cc: PRAC v City Council PLYMOUTH ABeautifu[P[ace 7o Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 5 5447-1 482 • TELEPHONE (612) 509-5000 bo www.ci,plymouth.mn.us DATE: February 7, 200,0 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation E5 SUBJECT: Appointment of Chair and Vice Chair According to Section 305.03, Subd. 3 of the Plymouth City Code, the Chair and Vice Chair of the Park and Recreation Advisory Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Mayor, for a term of one year. The Chair and Vice Chair of the Comission in 1999 were, respectively, Don Anderson and Mark Wahl. The Commission should, at the February 10 meeting, appoint a Chair and Vice Chair for the coming year. We, will then notify the Mayor, so that she may approve the appointment. EB/np Minutes of the Park and Recreation Advisory Commission Meeting January 11, 2000 Page 1 Present: Chair Anderson, Commissioners Fiemann, Musliner; Priebe, Thompson, Wahl, Willegalle; staff Bisek, Blank, Greupner, Pederson 1. CALL TO ORDER Chair Anderson called the January meeting to order at 7:05 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Thompson and seconded by Commissioner Willegalle and Commissioner Priebe to approve the minutes of the December meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. Mary announced that an intem will be starting January 18 and working through May. Her focus will be special events. She also stated that staff is working with a consultant on a redesign of our recreation brochure Plymouth Leisure Times. We're trying to make it more graphically appealing. 4. PAST COUNCIL ACTION Director Blank made a presentation to the Council on the Millennium Garden project. The Council adopted the Millennium Garden project as the official Millennium project for the City for the year 2000. Director Blank was directed to hire consultants to begin designing the garden, and to begin fundraising to raise $100,000. Director Blank put together a team of people to begin outlining a fund raising strategy package. We will encourage every resident of Plymouth to get involved in the buy -a -brick program, which will cost $50 per engraved brick. The construction of the garden will begin in the fall. The major plantings will take place in May/June, 2001. Director Blank would like one or two members of PRAC to be on the committee. The meetings are held during the day. The key to the success of this is personal contact. A web page will be created for the Millennium garden and all contributors will be listed on the web site. 5. UNFINISHED BUSINESS a. Comprehensive Plan update. The joint meeting between the Planning Commission and the Council on the parks portion of the comprehensive plan went very well. Most of the suggested language changes have been made. Public hearings have been scheduled for February. After the public hearings, the draft plan will be adopted by the Council and then it's forwarded to the Met Council. The plan should be formally adopted by mid -year. Director Blank is working on an appendix to the plan. Director Blank announced that the Hampton Hills golf course is for sale. We have heard that Elm Creek's partners are experiencing some difficulties in their relationship. We will need to watch this very closely. b. Plymouth Creek Center update. Use of the Feldhouse is going very well. In the first 7 1/2 weeks, we have taken in $47,000. Our expenses were about $6,000. No gas bill has been received yet, but the annual gas bill estimate is $45,000. Our revenue will be about $150,000. We should net about $75,000 annually on the Fieldhouse, Director Blank estimates. The Feldhouse was always meant to be self supporting. Any fund balance will go into a reserve fund. Construction continues on the activity center. Workers are busy putting up sheetrock. Commissioner Thompson asked why we charge the walkers. Director Blank explained that the theory is everyone who uses it must pay something. Parents who are there with kids playing soccer do not have to pay to walk. Seniors will get to use the activity center free. Walking has generated a lot of money in just the past few days. 6. NEW BUSINESS a. Citizen survey on special events. Karol Greupner made a presentation on a city-wide survey she conducted on special events. This was part of her Master's thesis through St. Thomas, which she completed in May of 1999. Karol obtained a Masters of Business Communication degree. Her survey question was "Does the City of Plymouth provide effective special events for its citizens?" Karol explained that the City of Plymouth budgets $84,000 annually to hold eight special events - the Fire & Ice Festival, the Primavera Arts Celebration, the Autumn Arts Fair, the History Fest, Music in Plymouth, Summer Concerts at Parkers Lake, Plymouth on Parade, and Old Fashioned Christmas. These events provide common ground for celebration and are occasions to develop community pride. Six of the eight events were initiated within the last 10 years. Karol studied special events because of the addition of new annual events, to assess community interest, to evaluate park and recreation's efforts, and for justification of the city budget. Karol said that the survey was mailed to 1,320 random Plymouth households, using the utility billing addresses which included homeowners as well as apartment dwellers. The first page of the survey asked specific information about events and the second page asked for demographics. The survey questioned sources of event information, identity of attendees, pattern of attendance, and event components. There was good return of the surveys, with 31 % being returned. A typical response rate is about 34%. Some of the significant survey results: residents had preferred sources of information - city newsletter, recreation brochure, and the Sailor newspaper. Least used was the City's website and Cable TV. Of the families that responded, 36% had elementary age children. The longer the event, the higher the attendance. Karol stated that we need to justify the money that is committed to special events. The results of this survey will help toward that goal. It will also help us to enlist community sponsors and volunteers. Karol then displayed a Fire and Ice flyer on the overhead camera. She announced that it will be February 5 weather permitting. There have been a few changes - the most significant is that outside concession/vendors will be providing the food, rather than our volunteers working in the pavilion. We have arrangements whereby they will pay a space fee and give us 15 % of their proceeds. The concession stand inside the pavilion will be used as an information booth for the Plymouth Creek Center and the Millennium Garden project. The Civic League will not be selling tickets this year, eliminating the long lines inside the pavilion, which can now be used exclusively as a warming house. We will have dog sled rides in addition to the demos. A local stable will be bringing horses for horseback riding. The Lions Club will not be grilling, but instead will be volunteering. The Fire Department will do its ice rescue demo. We will still have s'mores for sale at the bonfires. Commissioner Thompson asked what floaters do. Karol said they get sent wherever there is a need. Nancy Anderson is overseeing the volunteers. Commissioner Priebe thought it was a good idea to free up the building to be used strictly as a warming house. Director Blank announced that Karol went to night school for seven years to get her Master's degree. This wasn't an easy task. Jokingly, Karol commented that she was a grandmother by the time she graduated. b. Video presentations. Director Blank had two video tapes to show to PRAC, one on spray parks and another on recreation in Minnesota. These were shown during the cake and ice cream reception for Commissioners Priebe and Willegalle at the conclusion of the meeting. c. Review draft of 1999 annual report. The draft copy of the annual report was discussed. Some corrections were redistributed at the meeting. Some of the charts did not show the year 1999. Some suggestions for the 2000 work plan included the comprehensive plan, dog park, golf course, art in the park, and the Millennium Garden. Director Blank said Central Middle School fields will be exclusively for football. Artificial turf will be installed at the new high school stadium field Director Blank said. The soccer community would like the soccer field widened at Central Middle School. The three middle schools want a running track installed there, also. The new Wayzata High School stadium field will be done by fall. Commissioner Priebe asked if Ferndale North was really a highlight? Director Blank said a lot of time was spent on it and although it's not necessarily an exciting highlight, it was a significant event. Commissioner Fiemann suggested putting more emphasis on art in the park in 2000. Director Blank said at issue is how we buy art works. Karol is researching this. d. Rental policies for 2000. Mary presented the fees and policies for 2000. The only change being proposed is to the stage policy which covers both the Parkers Lake stage and the amphitheater. These have been separate policies in the past. The fees have been changed to cover residents, both profit and non-profit and non-residents profit and non-profit. Commissioner Thompson was bothered by resident profit paying more than a non-resident non-profit. Mary said this can be addressed. Commissioner Priebe asked if we would rent to any resident as long as they paid the fee. Mary then discussed the freedom of speech issue. Commissioner Priebe suggested that we make it more clear the difference between a resident and a resident group. Some suggestions were to lower the resident non-profit rate, to define groups better, add organization to non-profit and add individual to resident. Mary restated the fees as she understood them: a resident individual would pay $25 (this would be for a family reunion type event), a resident non-profit group would also pay $25, a resident group for profit such as a business) would pay $35, a non-resident individual and non-resident non- profit group would pay $50, and a non-resident group for profit would pay $70. CHAIR ANDERSON MOVED TO ACCEPT THE 2000 RENTAL POLICIES AS PRESENTED WITH CHANGES. COMMISSIONER THOMPSON SECONDED. THE MOTION CARRIED WITH ALL AYES. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank thanked both Commissioner Priebe and Commissioner Willegalle for their service to the City as members of PRAC. Both have been members for five to six years. Commissioner Willegalle had six years of perfect attendance. 9. ADJOURNMENT The meeting adjourned at 8:20 p.m. FIELDHOUSE PAYMENTS BY CLUB November December January Club Name Fees Hours Fees Hours Fees Hours March April as Hours Fees Hours Total Fees P5A 3,765.00 4,177.50 7,350.00 15,292.50 18.00 20.00 35.00 73.00 Wings 2,940.00 4,567.50 3,090.00 10,597.50 14.00 21.75 14.75 50.50 WSC 6,795.00 7,282.50 9,270.00 23,347.50 33.00 35.50 45.00 113.50 MYSA 2,835.00 2,835.00 6,300.00 11,970.00 13.50 13.50 30.00 57.00 Keliix 3,780.00 3,780.00 5,040.00 12,600.00 18.00 18.00 24.00 60.00 Kickers 840.00 105.00 210.00 1,155.00 4.00 0.50 1.00 5.50 Blast 210.00 3,255.00 3,465.00 1.00 15.50 16.50 4.50 4.50 Lifetime $810.00 $1,560.00 $2,400.00 $4,770.00 4.00 7.50 12.00 23.50 Lacrosse $1,560.00 1,560.00 8.00 8.00 380.00 7.50 4.50 12.00 0.00 32.00 9.00 41.00 TOTALS $21,765.00 $25,897.50 $40,290.00 $0.00 $0.00 $0.00 $67,952.50 104.50 157.25 203.25 0.00 0.00 0.00 465.00 Plymautn CmeM CemerlFielbhouse\PonnsFielChausePaymentsbyClub99 00.xllslyem\FleldhousePaymentsbyClub99-09.%19 PLYMOUTH FIELDHOUSE November & December 1999 Regular Expenditures Temporary Staff Gas Electric Sewer & Water Total Expenditures Revenue November Rentals December Rentals Walkers/Joggers Open Soccer Park & Rec Programs (Skyhawks) Total Revenue I"RI=1dV=V1=I to] =1 3,224.14 12,764.83 5,171.98 106.71 21,267.66 21,765.00 25,897.50 363.00 156.00 840.00 49,021.50 27,753.84 January 27, 2000 CITY OF PUMOUTR Liz Tombers 5805 Lawndale Ln. N. Plymouth, MN 55446 Dear Ms. Tombers: Thank you for your interest in Teen programming in the City of Plymouth. As you are aware, your suggestion has been forwarded to the Youth Advisory Council by Mayor Joy Tierney. Your idea was also shared with the Park and Recreation staff. The Teen Ski and Snowboard Club was new for us this year. We are currently exploring the idea of a Teen CoffeeHouse with the Plymouth Library staff. I understand that the Youth Advisory Council has also been talking about that idea. I am planning to attend their next meeting to discuss their ideas. If you would like to be part of the planning for similar Teen programs, please contact me at 509-5220. Thank you for your letter. Sincerely, Mary Bisek, CLP Superintendent of Recreation XC: Eric Blank, Park Director Plymouth City Council Plymouth Park and Recreation Commission PLYMOUTH ABeautifufTfaceToLive 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 y www.d.plymouth.mmus