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Home My WebLink AboutPark and Recreation Advisory Commission Packet 01-11-2000Regular Meeting of the Park and Recreation Advisory Commission January 11, 2000, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Approved Millennium Garden project b. S. Unfinished Business a. Comprehensive Plan update b. Plymouth Creek Center update C. 6. New Business a. Citizen survey on special events — presentation by Karol Greupner b. Video presentations — Director Blank c. Review draft of 1999 Annual Report d. Rental policies for 2000 7. Commission Presentation S. Staff Communication 9. Adjourn Next regular meeting — February 10, 2000 n\parks\staff\eric\prat\agendas\jan.doc MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING December 9, 1999 Page 56 Present: Chair Anderson, Commissioners Musliner, Wahl, Willegalle, staff Abel, Bisek, Blank and Pederson; Planning Commissioner Stein Absent: Commissioners Fiemann, Priebe and Thompson; Councilmember Black 1. CALL TO ORDER Chair Anderson called the meeting to order at 7:05 p.m. 2. APPROVAL OF MINUTES Commissioner Musliner asked for a correction of the minutes on pg. 53 regarding the sale of Hollydale. Her question should have read "If Hollydale were to sell f rst, what happens with Hampton Hills and Elm Creek? " The word "first" was omitted in the draft minutes. Commmissioner Willegalle moved and Cornmmissioner Wahl seconded a motion to approve the minutes with that correction. Motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. Mary brought pictures from Old Fashioned Christmas for viewing. She also brought a flyer that was sent to the elementary schools regarding what's going on during winter break. Fire & Ice is February 5. There will be a few changes this year. There will be dog sled rides, not just demonstrations. There will be food vendors set up on the beach area, instead of our department running the concessions. All sales will be cash, rather then selling tickets. The vendors are ones we've used before at the Art Fair and the Parade. Mary asked PRAC to work at one of the bonfires. Walking is now taking place at the fieldhouse. Mary explained the hours that are available for walking, which are Monday, Wednesday and Friday from 11-1 p.m., Monday through Friday, 6-9 p.m., and Saturday and Sunday, usually from 8 a.m.-8 p.m. The cost to walk is fifty cents for seniors 55 and older and $1 for all others per visit. Punch cards for 12 walks can also be purchased by seniors for $5, or $10 for everyone else. There's been good usage, she said. Final selections were made this week on furnishings and wall coverings for the activity center. June 3rd is the date for the ribbon cutting. Mary said we are working on putting together a brochure and folder on the rental of the building. Other agencies use slogans or a tag line when they advertise their facilities. A suggestion of "bringing people together" has been made for our facility's tag line. Mary said if anyone has other ideas to please let her know. Mary distributed the 2000 Calendar of Events and explained that this is used by our maintenance people and the police as well as staff, so that everyone can stay on top of what's going on. We are working on the February brochure and on ideas for programs at the new center. Commissioner Wahl commented about the walking at the dome. He said his wife was PRAC Minutes/December 1999 Page 57 there watching their child play soccer and then she decided to walk around the track, as she noticed others were doing this. She was not very pleased when she was asked to pay a fee. Director Blank said it was a tough call trying to decide who to charge, and he appreciated the feedback. Bill Abel, manager of the Ice Center, made a presentation on how the Ice Center has been doing. This fall the Wayzata boys and girls high school teams play their games there. Bill reported that revenues are exceeding expenses. He then shared some "fun" facts about the Ice Center: The Zamboni drives approximately two hours daily resurfacing the ice, which totals 40,000 miles a year. The Olympic ice sheet was used 3,366 hours in 1999. That's nine hours per day average. There's almost eight hours per day of use on the practice rink. Total use of the Ice Center equalled 6,255 hours in 1999. Considering that there are only 8,760 hours in a year, that makes the Plymouth Ice Center an extremely busy facility. There have been 9,000 attendees at open skating so far this year, with 4,500 of them being paid admissions, while the other 4,500 are LifeTime members who get in free. The Ice Center rented 3,900 pairs of skates in 1999. Meeting rooms have been used 2,500 hours. The concession stand has generated $50,000. The figure skating program served 680 kids and received revenue of $119,000. Bill said that a commercial has been put together on the Ice Center, which will ran 320 times on Cable Channel 12. Bill explained that the Ice Center will be hosting the Armstrong Girls Hockey Tournament from the 27th -29th of December. These games will be broadcast live on Cable 12 along with live interviews right after the tournament with some of the players. He explained that we are hosting this tournament to help get girls hockey tournaments off the ground, because this is fairly new. Bill said the Ice Center opens at 5:30 a.m. three days a week, and on Friday and Saturday nights it closes at 1 a.m. The rest of the week it closes at 10:45 or 11 p.m., except Sundays, when it closes at 10:30 p.m. Bill said if you compare this facility with others that have two sheets of ice, we are one of the busier ones in the state of Minnesota. Commissioner Wahl remarked that he spends a lot of time in ice rinks and thinks this one always looks the cleanest. Bill said the locker rooms can get pretty abused, but we try very hard to keep ours in good shape. They've already been repainted after just two years of use. c. Others. None. 4. REPORT ON PAST COUNCIL ACTION Director Blank stated that the Council approved the contract with Suzanne's catering. They are creating special menus for us. They met with their first rental group yesterday. There are about 20 events booked so far, although we haven't collected any deposits from anyone yet. 5. UNFINISHED BUSINESS a. Comprehensive Plan — review Chapter 8. Director Blank said the Council has been meeting monthly with the Planning Commission to review each chapter. Next week, they will meet to discuss this chapter. Adam explained that the first chapter is the community profile, which details the background. Also included in that part is the population forcasting. There's a whole series of chapters that deal with different planning elements PRAC Minutes/December 1999 Page 58 such as housing, parks, sewer and water, etc. Following that is a large section called implementation. This section discusses what's going to happen in the next 20 years and how it's going to get done. Chair Anderson was very impressed with the maps in the document. Director Blank mentioned the lake access proposed on Hadley Lake. Director Blank talked about the table that charts out the 50 service areas. A key area is 448, which is Femdale North. Planning Commissioner Stein asked if anything had been identified as park for this area. Director Blank said he and the Mayor have walked the area and have found a possible site, but nothing has been decided at this point. The owner of the property is open to discuss it. Chart 8-30 discusses future facilities, like a bark park, an indoor park for kids, an art park, the environmental park, community gardens like the ones at the workhouse, a living farm with the addition of an equestrian center, among others. Policies of the City related to golf courses are outlined on page 8-39. The City would try to hold onto Hollydale if development takes over the other two public 18 hole courses. Commmissioner Wahl said at least one of the golf courses shown in the chart is identified incorrectly — it's Pheasant Run, not Pheasant Acres. Director Blank said we now have six grade crossings in place in Plymouth, which is a lot. We need to continue to look at this, however. Director Blank displayed a large map of the Northwest Greenway Concept. This is a very significant part of the 20 year updated plan. Contracts have been awarded for the trail crossing at 494 and County Road 9. Director Blank talked about locations where we have on—road bike lanes. Table 8-13 identifies places where 2—sided trails may be considered. The open space map was narrowed down to nine sites at the request of commissioners from an earlier meeting. This was restructured to give better definition to open space. The city owned sites acquired in 1995 are identified on the open space map differently than the other open spaces on the same map. Director Blank said these are singled out because they were purchased with voter approved bond money. Adam discussed the significant natural resource sites. These are identified as ones that have high ecological value. There was some discussion of the wording on pg. 8-65 regarding the 30 sites identified in 1994. It was suggested that a more thorough explanation be provided on the ranking of these sites on this page. Director Blank talked about the sites marked higher priority open space, because some of them are open to development now. Pg. 8-71 gets into the management of the open space. Director Blank said staff has developed a prototype of a mini—park and a neighborhood park for the public to look at when they come in and have questions. There will be a series of public meetings on the entire comprehensive plan in the coming weeks. The Mayor asked about the future of Harry's Boat Rental, since they are a nonconforming use. They provide a service to Plymouth residents and she would like for them to remain at their present location. Director Blank said they are grandfathered in and will be allowed to remain where they are, but they cannot expand. Commissioner Willegalle complimented Adam on the work SRF has done on the comprehensive plan. b. Plymouth Creek Center update. Director Blank handed out information on the first month's rentals of the fieldhouse. We took in $22,000 in revenue in the month of PRAC Minutes/December 1999 Page 59 November. People are very impressed with the facility. Construction is moving right along. Almost all of the windows and doors are now in. Final slabs were poured on the main floor, and workers are starting to put up drywall. The Contractor feels that the building will be substantially completed by March 15. The front entryway is not being poured this winter, however. It will be completed next spring. Computers, a fax machine, and a copy machine have been ordered. c. 2000-04 CIP. Director Blank explained that in the year 2000 two items were added, an electronic community bulletin board at the Ice Center and a playground at Elm Creek Playfield. Staff is recommending adoption of this plan. Commmissioner Wahl asked about the millennium garden. Director Blank explained where it would be and said that water and electricity have already been installed there for future use. The plan suggests using $100,000 in park dedication, $100,000 in community improvement fiords and 100,000 in fundraising for this project. Director Blank is going to make a presentation to the Carlson Foundation in March about the Millennium Garden project. He is hoping that they will consider making a contribution to the project. CHAIR ANDERSON MOVED TO ACCEPT THE 2000-2004 CIP AS PRESENTED. COMMISSIONER MUSLINER SECONDED. MOTION CARRIED WITH ALL AYES. Director Blank displayed designs for the Greenwood Playfield. It will consist of two 75' softball fields and four mid—size soccer fields. This facility is designed to be for 5-10 year olds rather than the older kids. He explained that we are trimming the budget right now, because the design as is will cost about $500,000 and we don't have that much. Director Blank will be asking the school district for some money and also asking the baseball association for money. The project may have to be done in phases, due to budget constraints. Director Blank is confident that the Plymouth—Wayzata Youth Baseball Association will be excited about this concept. 6. NEW BUSINESS There was no new business to report. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank wants to change the January meeting to the 11th, because he will be out of town on the 13th. 9. ADJOURN The meeting adjourned at 8:50 pm. DATE: January 7, 2000 ftC0 a7To FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Annual Report Attached is a draft version of the 1999 Annual Report. You will note that the Work Plan page needs to be updated for the year 2000, so please think about this and come to the meeting with some ideas. Staff will also work on a list to be distributed at the meeting. EB/np REFLECTIONS OF LEISURE i Focus On Quality Plymouth Parks and Recreation Advisory Commission 1999 Annual Report City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 1999 PARK AND RECREATION ADVISORY COMMISSION ANNUAL REPORT Table of Contents Parks and Recreation Advisory Commission FOCUS ON QUALITY 1999 PARK AND RECREATION ADVISORY COMMISSION There are seven members on the Park and Recreation Advisory Commission, each appointed for a three—year term by the City Council. The chair is appointed by the members of the Commission and serves for a term of one year. The Commission serves in an advisory capacity to the City Council. Commission Members Name Phone Number Term Ex iires Donald Anderson, Chair 545-3608 1/31/01 417 Union Terrace Lane Plymouth, MN 55441 Ron Fiemann 476-4152 1/31/00 1741532 A Avenue Plymouth, MN 55447 Melissa Musliner 449-9373 1/31/01 2645 Fountain Lane Plymouth, MN 55447 David Priebe 559-0706 1/31/00 3825 Forestview Lane Plymouth, MN 55441 Kathleen Thompson 553-1174 1/31/02 16010 46`h Avenue Plymouth, MN 55446 Mark Wabl 553-9563 1/31/02 1164052 d Avenue Plymouth, MN 55442 Henry Willegalle 473-1069 1/31/00 1525 Juneau Lane Plymouth, MN 55447 2 Park Commission Attendance Chart Cownus'sione ' Tati ,' Feb. Mar ` A i " Ma ' Tun Jul y Aug,,Sep Oct Nov Dec Notes Anderson X X X X X X X X X X X X Fiemann X X X X X Absent, X X X X Absent Absent Musliner X X X X X X X X X X X X Priebe X Alisent ,;3Absent,.', X X Absent „ Absent bsent X Absent X Absent Thom son X X X X X X X X X X X Absemt Wahl Absent.' X X X X Absent Absent X X X Absent _ X Wille aIle X X X X X X X X X X X X X = Present 3 1999 HIGHLIGHTS 1. Groundbreaking for Plymouth Creek Center On May 11 th, a group of enthusiastic citizens gathered under a tent at the top of the hill in Plymouth Creek Park for the groundbreaking of the Plymouth Creek Center. Mayor Tierney thanked the crowd and the supporters of the project for their hard work and dedication over the 15 years that the project had been considered. Former Councilmember Tim Wold, who chaired the Activity Center Cotmcil Subcommittee, also spoke to the crowd. Tim's enthusiastic support for the project came through during his passionate speech regarding the planning and developmjent of the Plymouth Creek Center. Photos were taken of senior citizen groups, soccer groups, architectural groups, City Council, Park Commission and staff throughout the event. The project architect, Del Erickson, and contractor, Shingobee Builders, were introduced to the crowd. 2. Opening of the Plymouth Creek Fieldhouse On Friday, November 5, the Mayor and Council cut the ribbon for the Plymouth Creek Fieldhouse. Work progressed smoothly and on schedule on the fieldhouse project since the groundbreaking ceremony on May 11th. The general contractor, Shingobee, did an outstanding job in preparing the site, the parking lot, and all of the utilities necessary to get the basic building up and running. By late August, Astroturf was on site and installing the new Astroplay artificial playing surface. By mid—October, the Yeadon Dome Company was on site and beginning preparations for the inflation of the dome. With preliminary work completed on Saturday, October 30th, the dome was officially inflated at 6:15 a.m. on Sunday, October 31st. In its first seven weeks of operation, the dome has been home to thousands of youth soccer players, walkers and joggers. The overwhelming reaction to the artificial turf has been outstanding. During this short time the facility has generated in excess of $47,000 in revenue. 3. Ferndale North Open Space In early summer a petition was received at City Hall requesting that a children's playground be installed in the Ferndale North open space. A heated debate had begun in the neighborhood amongst those who were in favor and those who were opposed to the development of the park with active facilities such as playground equipment. Soon after the first petition arrived, a second petition was submitted voicing opposition to the project. Eventually, both the Park Commission and the Planning Commission held lengthy meetings to review this subject. The Park and Recreation Advisory Commission eventually passed a recommendation against putting the playground in the park but that an alternative park site should be sought out. The Planning Commission chose to take no action on the item but rather ask for further clarification from the City Council. This item finally arrived on the City Council agenda on xxxx, xx. Once again, after lengthy debate and testimony, the City Council finally arrived at the conclusion that this area would remain open space and that the City would look elsewhere for neighborhood park facilities. Staff was directed to develop an overall management plan for the site and to perhaps open up some of the entrances in and out of the site. 11 4. Comprehensive Park, Trail and Open Space Plan The single issue that the Park Commission had on their agenda most during 1999 was updating of the City's Comprehensive Park and Trail Plan. Working with the consultants from SRF, the commission and staff worked through chapters on open space, golf, trails, parks, special facilities, etc. Some of the highlights of the plan call for the inclusion of mini—parks in our basic level of service, along with neighborhood, city and community playfield parks. The plan also calls for the City to take positive active steps on the preservation of an 18—hole golf course within the City. A long term plan for the acquisition and development of open space was also added to the Comprehensive plan. The single most interesting new feature in the plan is the Northwest Greenway. This is a series of open spaces linked together to provide a looping trail system in northwest Plymouth that interconnects with the county's regional trails. By their December meeting, the Commission had reviewed all the chapters and recommended approval of the draft Comprehensive Park, Trail and Open Space Plan. 5. Manager of Plymouth Creek Center On April 1st, after 19 years working for the Parks and Recreation Department, Rick Busch was promoted to the position of Manager of the Plymouth Creek Center. Rick has provided outstanding service to the citizens of Plymouth for a long time and is well deserving of this promotion. He looks forward to the new challenges and opportunities that lie ahead for him and the Plymouth Creek Center staff. Rick has spent most of the past year working on the construction of the center, selection of additional staff, picking out furnishings, and the largest single project was the selection and hiring of an on—site caterer for the building. Rick is looking forward to moving into the new facility in early April, 2000. 5 1999 WORK PLAN 1. Activity Center The Commission is committed to studying and making recommendations to the City Council regarding the policies and operational procedures of the new Plymouth activity center and field house. The Commission will strive to ensure that the facility will be operated in such a manner as to provide a broad spectrum of recreational activities of interest to all segments of the Plymouth community. The Commission is also interested in ensuring that the facility operates in a fiscally responsible manner to both the tax paying public and the users of the facility. 2. Comprehensive Plan During 1999, the Commission will continue comprehensive planning for the park system, particularly northwest Plymouth. The Commission is committed to working with the planning department and the Planning Commission and moving forward with planning for the next century. It is anticipated that outside consultants will help the Commission in reviewing the entire park and trail system plan originally developed in 1980 and more specifically the northwest area of Plymouth. The Commission has noted a special interest in identifying open space property above and beyond our normal park needs in the northwest segment of Plymouth. The Commission has also shown a strong interest in studying and preserving the Elm Creek corridor and the future of the private golf courses within Plymouth. 3. Youth Sports The Commission is committed to studying further the redevelopment of both Greenwood Elementary School and Central Middle School for future youth sports needs. Staff and Commission will work closely with both school districts in determining the best options for maintaining quality facilities for youth athletics. It is anticipated that the new field house scheduled to open in November of this year will open great opportunities and expand youth athletics in many positive ways. 4. Golf Courses The Commission will pay special attention to developing strategies in 1999 that will ensure the continued operation of the three private golf courses in Plymouth for as long as possible. The Commission will further review and discuss the concepts of securing rights of first refusal from one or more of the golf courses to further protect the city's long term goal of maintaining golf within the community. 5. Dog Park As part of the updating of the comprehensive plan, the Commission will review current available information to determine a course of action for the development of one or more areas where dogs can ran free. Because of the many pets in Plymouth, the development of what is referred to as a "bark park" seems like a natural extension of our current park system. The first step in this process will be the research and review of data throughout the country on dog parks that are currently in operation. 6. Art The Commission has expressed an interest in working with and supporting the newly formed Plymouth Fine Arts Council. The Commission will look at and review ways to expand arts programming, not only within the activity center but also out in the parks themselves. 7 Administration FOCUS ON QUALITY ADMINISTRATION 1999 Park and Recreation Staff EricBlank..................................................................................................................... Director Mary Bisek.................................................................................. Superintendent of Recreation Rick Busch (promoted 4/1/99) .............................................. Plymouth Creek Center Manager Cindy Anderson..................................................................................... Recreation Supervisor Nancy Anderson.....................................................................................Volunteer Coordinator Karol Greupner...................................................................................... Recreation Supervisor Dan Lauer (hired June 1)....................................................................... Recreation Supervisor Sara Mittelstaedt (became full—time December 1) ............................. Senior Program Advisor SheriMoonen......................................................................................................... Clerk Typist NancyPederson.......................................................................................................... Secretary DonnaSankey............................................................................................. Data Control Clerk Mark Peterson......................................................................................Superintendent of Parks PaulBuck...................................................................................................................... Forester Daniel Heitke.................................................................................................. Parks Supervisor BillAbel...................................................................................................... Ice Arena Manager Barb Ackerson............................................................................................Senior Clerk Typist Steve Lewis............................................................................Ice Arena Operations Supervisor SallyRech..................................................................................................lee Skating Director 7 FINANCIAL If you are a Plymouth resident, for each $100 in property tax you paid in 1999, on the average: 12.83 went to the City of Plymouth. Of this: $12.83, Of that: 2.87 went to Plymouth's Park and Recreation Department. 0.34 was for Administration 1.52 was for Park Maintenance 0.33 was for Recreation Programs 0.19 was for Open Space Bond Debt Service 0.38 was for Activity Center/Fieldhouse Bond Debt Service 0.11 was for Activity Center Operations 2.87 For 1999, the budgeted revenues and expenses of the Park and Recreation Department were summarized as follows: Sources of Revenue These numbers exclude the Ice Center and Fieldhouse budgets State Expenditures Property Tax Fees Grant Surplus Misc. Administration 385,165 385,165 Maintenance 1,728,530 1,728,530 Recreation Programs 965,693 382,054 583,639 0 0 0 TOTALS 3,079,388 2,495,749 $583,639 0 $0 $0 These numbers exclude the Ice Center and Fieldhouse budgets 1998 PARK & RECREATION BUDGETED EXPENDITURES Park Bond Debt Service Administration 13% 1 Fol, Recreatic Program S% Park Maintenance 64% 1999 PARK & RECREATION Act. Ctr/Fieldhse Bond Debt F—fl— Open Space Bond Debt Service 7% Recreation Programs 11% EXPENDITURES Activity Otr Operations 4% Administration 9 53% RECREATION FEES & EXPENSES 1200000 i I 1000000 ------------- ---------------- -- ----- 800000 ---------------- i 600000 400000 ------------- 200000 ------ - - --------- - - - -------- - ------ ------------- ---- - - --------------- ----------- 0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 s Recreation Fees—:w— Expenses EXPENSES COVERED BY RECREATION FEES Recreation 60% Based on budgetedfigures. 10 Expenses Exceeding Revenues 40% POW s 4. 5 l t C Wt4 } v t u Yom. i iftikr, l 40000 35000 30000 25000 20000 15000 10000 5000 0 RECREATION PROGRAM PARTICIPANTS 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Youth ®Adult All Ages ElSeniors The above graph includes numbers for summer T—Ball, K—Ball, Softball, Instructional Baseball, Flag Football and Fall Soccer. Volunteer athletic associations run other youth sports leagues. Existing programs are evaluated and adapted in response to community input. New programs for 1999 included: Seniors — Women Authors, American Originals in Music, Internet Class, Optimism vs. Pessimism, Minnesota Politics, Y2K, Popcorn and Movie Days, Bike Club Overnight, T'ai Chi Chih PeeWee Workout, Art—rageous Art Classes, Bead Bonanza Classes, Teddy Bear Tea Party, Plymouth Open Chess Night, Science Explorers, Cocoa Break, Born to be Wild, Beanie Sleeping Bags, Bug Mania, Festive Candles, Teen Ski and Snowboard Club, Yoga for the Experienced, Holiday High Tea, Guard Start and U—Lead Teen Leadership, Skyhawks Sports Camps — Soccer, Baseball, Golf, Basketball, Roller Hockey, Mini— Hawks Flag Football; Adult Indoor Soccer; Juried Art Exhibits at City Hall. We started using the following new facility on November 5th: Plymouth Creek Center Fieldhouse. 11 70000 60000 50000 40000 30000 20000 10000 0 BEACH & WARMING HOUSE VISITORS 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Beach —n—Warming House JOPHERD formula again used for 1999 beach attendance. City of Plymouth beaches: West Medicine Lake and Parkers Lake. East Medicine Lake Beach was an unguarded site in 1999 and visitor totals were not recorded. Highlights this year: A shortage of lifeguards required the City to limit beach hours. The total visitors in 1999 covers attendance at Parkers and West Beach only. West Medicine Lake Beach was open June 12—August 8. Scheduled hours — 355. Actual hours 322.75. Broken glass, alcohol and car break—ins were common at this site. Parkers Lake beach was open from June 5-6, and June 11—August 22. Scheduled hours were 593. Actual hours were 470. Water quality was our biggest problem at this site. Medicine Lake East Beach was open from June 5—August 15. This beach was unguarded in 1999. Beach hours at all sites were reduced due to a shortage of lifeguards. June's average temperature was 740. Weather was unpredictable with several overcast days and a few rainy days. July weather was generally nice with an average temperature of 81 degrees. Temperatures and the number of visitors increased as the month progressed. August was cooler with average temperatures ranging from the low 70's to low 80's. The first week was pleasant but swimmers itch kept the visitors down; the rest of the month was cool. J.O.H.P.E.R.D., a nationally recognized formula, was again used for determining beach attendance in 1999. This is thought to be a more accurate reflection of visitor numbers than the method used in the past. Waterfowl in the beach area, broken glass, swimmers itch and staff shortages continue to be concerns. 12 Plymouth runs warming houses at Zachary, Plymouth Middle School, Plymouth Creek, LaCompte, Oakwood, Ridgemount, Bass Lake and Parkers Lake. There were many closed days due to poor weather conditions. Warming houses opened late in December, 1999, due to warm weather. 13 10 YEAR ENROLLMENT IN PLYMOUTH ADULT TEAM SPORTS 1990-99 UNOFFICIATED 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Fall 3—Man BKB 28 28 32 33 32 24 24 24 18 24 Winter 3—Man BKB 48 36 32 32 32 30 24 28 24 24 Spring 3—Man BKB 32 24 20 30 24 32 30 28 20 24 Summer 5—Man BKB 0 4 5 6 8 11 6 8 14 8 Winter 5—Man BKB 0 6 8 8 11 10 12 15 16 16 Fall 5—Man BKB 16 16 16 16 17 16 16 16 16 12 Fall Volleyball 50 44 42 39 34 32 25 26 19 0 Winter Volleyball 42 46 42 38 36 38 35 26 26 20 Beach Volleyball 22 24 24 22 21 16 8 8 8 24 4—Man Football 32 28 23 16 11 16 8 7 8 9 Co—Rec Broomball 15 14 8 9 8 10 14 8 x 12 Softball Warmup 24 25 16 16 8 0 x x 0 4—Man Hockey 13 16 15 12 12 14 12 12 8 0 Spring 5—Man Unolf BKB 0 0 0 0 0 0 0 0 12 7 Total Unofficiated 322 311 283 261 262 257 221 203 189 180 OFFICIATED 4—Man Football 0 0 0 0 0 0 6 6 8 0 Winter 5—Man BKB 20 21 18 18 18 18 12 11 14 13 Fall Power Volleyball 0 0 6 6 6 5 0 0 0 0 Winter Power Volleyball 12 9 9 11 9 8 6 0 0 0 Summer Softball 185 193 195 191 185 167 145 136 116 107 Fall Softball 64 64 79 80 73 71 48 56 44 48 Total Officiated 281 287 307 306 291 269 217 209 182 168 TOTAL TEAMS 603 598 590 567 553 526 438 412 371 348 350 KI1If, 250 200 150 100 50 30 teams played in double header leagues. 75 teams played in double header leagues. TEAMS ENROLLED IN PLYMOUTH ADULT TEAM SPORTS 1991 1992 1993 1994 1995 1996 1997 1998 1999 Total Officiated —i --Total Unofficiated 14 PLYMOUTH PLAYFIELD USAGE 1990-99 NUMBER OF GAMES PLAYED Softball 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Bass Lake 0 0 0 14 14 22 30 20 54 56 Oakwood 45 53 73 42 67 81 68 69 50 67 Parkers Lake 0 0 0 0 58 56 30 41 35 31 Plymouth Creek 232 210 266 276 228 173 20 8 4 9 Plymouth Middle School 16 12 8 12 10 15 12 10 10 8 Ridgemount 8 16 0 17 16 8 10 10 12 9 Zachary 1,725 1,634 1,900 1,846 1,608 1,648 1,48 1,430 56 23 Elm Creek 0 0 0 0 0 0 0 0 1025 1209 Totals 2,026 1,925 2,340 2,207 2,001 2,003 1,656 1,588 1,246 1,403 60-75' Baseball Bass Lake 0 0 0 16 28 24 44 14 0 0 LaCompte 120 114 129 136 152 137 164 107 103 121 Oakwood 0 0 0 0 0 0 0 0 0 0 Parkers Lake 0 0 0 70 0 0 0 0 0 0 Plymouth Creek 52 55 86 69 80 80 100 106 66 76 Plymouth Middle School 210 175 180 175 135 180 178 176 0 9 Ridgemount 40 65 66 56 75 82 66 68 64 104 Zachary 0 14 21 65 52 77 129 151 234 272 Elm Creek 0 0 0 0 0 0 0 0 0 0 Totals 422 413 482 487 522 586 681 622 467 582 90' Baseball Bass Lake 0 0 0 40 45 43 63 72 55 56 Oakwood 80 73 50 59 73 81 67 71 65 67 Parkers Lake 0 0 0 94 96 148 213 200 133 143 Plymouth Creek 76 65 77 59 67 87 90 92 50 42 Zachary 96 91 95 81 73 82 68 80 63 71 Totals 252 229 222 333 354 441 501 515 366 379 Soccer Bass Lake 0 0 0 0 54 102 95 80 83 80 Oakwood 220 141 202 243 200 466 320 430 411 435 Parkers Lake 0 0 0 92 260 300 304 320 364 310 Plymouth Creek 39 126 100 115 432 445 219 280 252 270 Plymouth Middle School 114 186 168 189 260 205 211 90 175 172 Ridgemount 162 190 168 52 139 185 165 244 266 220 Zachary 180 184 157 193 185 204 183 250 241 264 Elm Creek 0 0 0 0 0 0 0 0 70 268 Totals 715 817 795 884 1,530 1,907 1,497 1,694 1,862 2,019 Tackle Football Oakwood 45 0 18 34 46 46 41 72 100 93 Plymouth Middle School 41 32 30 40 40 50 55 85 75 77 Ridgemount 5 3 3 4 4 4 10 18 4 44 Totals 91 35 51 74 90 100 106 175 179 214 Broomball Plymouth Creek 29 25 28 35 28 66 49 28 0 0 Ridgemount 28 24 0 0 0 0 0 0 0 0 Totals 57 49 28 35 28 66 49 28 0 0 4—Man Hockey Plymouth Creek 29 36 17 20 20 18 16 0 0 0 Plymouth Middle School 0 0 17 20 20 20 16 18 16 28 Zachary 29 36 26 20 20 18 16 18 16 0 Totals 58 72 60 60 60 56 48 36 32 28 Touch Football Plymouth Creek 112 98 0 66 55 80 49 0 0 0 Zachary 0 0 80 0 0 0 0 0 0 0 Bass Lake 0 0 0 0 0 0 0 52 56 93 Totals 112 98 80 66 55 80 49 52 56 93 15 PLYMOUTH PLAYFIELD USAGE 1990-99 (continued) Totals Per Playfield 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Bass Lake 0 0 0 70 141 191 232 238 248 285 LaCompte 120 114 129 136 152 137 164 107 103 121 Oakwood 390 267 343 378 386 674 496 642 626 662 Parkers Lake 0 0 0 256 414 504 547 561 532 484 Plymouth Creek 569 615 574 640 910 949 494 514 372 397 Plymouth Middle School 381 405 403 436 565 470 472 379 276 294 Ridgemount 243 298 250 129 234 279 251 340 338 377 Zachary 2,030 1,959 2,279 2,205 1,938 2,029 1,882 1,929 610 630 Elm Creek 0 0 0 0 0 0 0 0 1095 1,477 Totals 3,733 3,660 3,978 4,250 4,740 5,233 4,538 4,710 4,200 4,727 These totals do not include team practices, school physical education classes, drop—in usage, or any activities scheduled on school district facilities in Plymouth.) Bass Lake Plavfield 1 soccer/football field 1 hockey rink 1 softball field 190' baseball field Oakwood Plavfield 3 soccer/football fields 1 hockey rink 2 softball/baseball fields 190' baseball field Plymouth Playfield 3 soccer/football fields 2 hockey rinks 3 softball/baseball fields Rid¢emount Playfield 3 soccer/football fields 2 hockey rinks 2 softball/baseball fields 16 LaCompte Park 2 softball/baseball fields 1 hockey rink Parkers Lake Playfield 2 soccer/football fields 1 softball/baseball field 2 90'baseball fields Plvmouth Creek Park 2 soccer/football fields 2 hockey rinks 2 softbalUbaseball fields 1 90'baseball field Zachary Plavfield 2 soccer/football fields 2 hockey rinks 4 softbalUbaseball fields 1 90'baseball field Elm Creek Playfield 5 soccer/football fields 4 softball/baseball fields PLYMOUTH CREEK CENTER Rick Busch — Facility Manager On May 11 th, we held groundbreaking ceremonies to kick off construction of our new Plymouth Creek Center Fieldhouse and activity center, located one block east of City Hall on 34`' Avenue. By mid—October the artificial turf field was installed. The turf we selected is a new product made by Astroturf called Astroplay. This surface, unlike the traditional carpet surfaces, looks and plays like an outdoor grass field and it's non—abrasive, which minimizes sliding injuries. Balls roll and bounce like they do on grass, which is especially crucial for soccer. Early the morning of October 30th, three dozen temporary and City employees, under the guidance of officials from Yeadon Sports Dome, spent ten hours spreading and anchoring the heavy vinyl fieldhouse roof material. The following morning we turned on the two giant five million B.T.U. blowers and raised the roof! Within two hours this white "bubble" had mushroomed to its full height of 65 feet and enclosed the 60 x 100 yard field. We were able to open to the public on November 5th, 10 days prior to the building schedule. November and December nights and weekends have been steadily booked with soccer groups; not only our local Wings, Wayzata and PSA clubs, but also Minnesota Youth Soccer Association select teams and neighboring groups from Maple Grove, Booklyn Park and Hopkins. Additionally, we've started lunchtime walking/jogging sessions and also opened up evening and weekend time for that same purpose during the soccer rentals. Having the only fieldhouse in the northwest suburan area, and the only indoor facility in Minnesota with the Astroplay surface, has created interest in Plymouth throughout the metro area. In the coming months, we've scheduled a girls high school softball league, a rugby group and two LaCrosse associations in addition to soccer. The feedback from freldhouse users has been tremendous! The roof is scheduled to come down in late April, after which the field will see extensive outdoor use until the roof goes back up again next October. The Plymouth Creek Center activity building will open to the public in late spring of 2000. The very cooperative fall—like weather has allowed the builders to finish the exterior before winter and move inside to continue their work. If we stay on schedule, staff should be able to occupy office space in March, with public occupancy occurring in late April or early May. This facility will feature a large ballroom with seating for 350. The room will be encased on the north and west sides with large windows overlooking a breathtaking view of the ponds, fountains and flower gardens. We have selected what we think will be a very special in house caterer, Suzanne's Cuisine, to handle all food and beverage needs. The center will also include two craft/classrooms and a large lounge area, to accommodate many of our seniors' activities. Community interest is very high as evidenced by our long list of reservations for weddings, anniversaries, reunions and other special events. Our staff shares the public's excitement in these long awaited "dream" facilities coming to fruition. 17 Volunteer Program FOCUS ON QUALITY VOLUNTEER PROGRAM The volunteer program continues to be an integral part of the City in 1999 with a multitude of volunteers providing assistance to City staff in a wide variety of areas. The volunteer program is a win-win program which enriches staff, volunteers, and the community. Some of the benefits of the program include: Working partnerships are established between two groups who ordinarily would not be connected (staff and citizens) Staff gain the time and talents of volunteers who assist with projects Citizens gain a unique understanding of local government as they volunteer Staff have an opportunity to acquire supervisory experience and develop supervisory skills Citizens become ambassadors to the community Staff learn citizens' perspective on issues Citizens learn new skills Citizens gain satisfaction from helping at the local government level and from keeping costs down In 1999, the City of Plymouth was fortunate to have 982 individuals who gave their time and talent as volunteers. These 982 volunteers contributed 12,359 hours of their time. That enhanced the City with a value added of $176,734 ($14.30 per hour X total number of hours). There were 31 staff members who supervised volunteers. There were 81 volunteer positions. Some items to note that show the satisfaction of both staff and volunteers include the following: There were 21 new volunteer positions added in 1999 Several volunteers changed to new positions after their previous positions were fazed out Many volunteers continued in the same position with the same staff person supervising them Many individuals volunteer for more than one position; there were 866 unduplicated volunteers The City's volunteer program has three volunteer categories. Below are the categories with some examples of volunteer positions in each category: Ongoing volunteers commit to volunteering on a regular basis, which often means on a weekly basis. Some examples of ongoing volunteer positions: clerical aide (Administration) secretary for the Environmental Quality Committee (Engineering) web graphics designer (Finance) genealogy tutor for seniors (Park & Rec) horse patrol (Public Safety) Time limited volunteers work on specific projects which can vary widely between a short and long length of time. Some examples of time limited volunteer positions: survey tabulation (Administration) blueprint microfilm project (Community Development) water meter assembly (Engineering) photography project (Park & Rec) interpreter (Public Safety) 18 Special event volunteers work on a one-time basis at one of the City's many special events. Some examples of special event volunteer positions: special recycling days (Engineering) Plymouth on Parade (Park & Rec) The City continued to work in partnership with several businesses: Prudential, General Mills, and PIMMS (Professional Inventory Marketing & Merchandising Services). An established relationship between the City and two school districts (Wayzata School District and Robbinsdale School District) also continued with students from each school district volunteering. Cable 12 created a five minute segment featuring a woman who volunteers for the special recycling days and her staff supervisor. This segment aired for a week in October. The sixth annual volunteer recognition event was held at the Carlson Towers Rotunda in November. Volunteers, staff supervisors, department heads, and council members enjoyed appetizers and an energizing talk on creating your legacy by speaker Janna Kramer. Special Events 42% Or 982 Volunteers 6% Time Limited 52% Special Events 12% 19 Ongoinc 20% 12,359 Hours Special Events 15% 81 Positions Time imitei 56% Sped Event 13% 29% Park & Rec 67% 31 Supervisors Positions by Department Park & Rec 74% 21 New Positions Public Safety Time 45% 20 9% 4dmin 5% Comm Develop 5% 3ineering 9% Public Safety 2% Admin 2% Comm Develop 4% Engineering l 10% Finance 8% Supervisors by Departments Park & Rec Comm 40% Develop 8% Public Safety 14% Finance 10% Admin 14% Engineering 14% PLYMOUTH ICE CENTER BILL ABEL - FACILITY MANAGER The Plymouth Ice Center has completed its second full year of operation. This facility is one of the top facilities in the State of Minnesota in terms of usage, revenue received, operations, and cleanliness. That says a lot for the Ice Center and even more for the Plymouth residents and Wayzata and Armstrong School District residents that use this facility. Our revenues again exceeded our operational expenses, making the Ice Center a profitable enterprising facility for the City. We boast at having over 350,000 visitors frequent this facility, some in the form of spectators, others in actual ice users, most of which are return customers. This facility supersedes its responsibilities in meeting the needs of the City and successfully providing recreational activities and services in a very efficient manner to all users and City residents. The Ice Center's major users in order of hours rented or used in 1999 were: 1) Wayzata Youth Hockey Association -- 1,960 hours 2) Plymouth Figure Skating and Learn to Skate School -- 520 hours 3) Plymouth Open to Public Skating (including open skating, open hockey, and parent and tots) -- 400 hours 4) Minnesota Showcase -- 260 hours 5) Wayzata High School Boys Varsity and Jr. Varsity practice and home hockey games -- 255 hours 6) Armstrong High School Girls and Boys Varsity and Jr. Varsity practice and home hockey games -- 250 hours 7) Wayzata High School Girls Varsity and Jr. Varsity home hockey games -- 220 hours 8) Minnesota All Star Hockey -- 145 hours 9) Minnesota Lightning -- 90 hours 10) Buffalo Youth Hockey Association -- 90 hours 11) Armstrong Youth Hockey Association -- 80 hours 12) Sprint Hockey -- 75 hours 13) USA International Hockey Cup Tournaments -- 65 hours 14) Carl Davis/Bruce Johnson Summer Hockey School -- 48 hours 15) Brad Buetow Hockey Clinic -- 22 hours 16) Osseo/Maple Grove Youth Hockey Association -- 12 hours 17) Total of all miscellaneous private ice rentals -- 500 hours These groups totaled about 5,000 hours of ice time rented in 1999 with revenues exceeding 580,000. 21 High School Varsity and Jr. Varsity Games Wayzata High School Boys vs. Wayzata High School Girls vs. Team Team Date Attendance 1. Edina 1/14/99 475 2. Minnetonka 1/28/99 614 3. Cooper 2/4/99 413 4. Hopkins 2/2/99 416 5. Richfield 2/13/99 339 6. Exhibition 11/27/99 186 7. Osseo 12/3/99 660 8. Blaine 12/11/99 528 9. St. Louis Park 12/18/99 448 10. Eden Prairie 12/21/99 616 1999 TOTALS 4,695 Wayzata High School Girls vs. Team Date Attendance 1. Richfield 1/9/99 127 2. St. Louis Park 1/19/99 103 3. Cooper 1/23/99 87 4. Edina 1/30/99 170 5. Richfield 11/18/99 154 6. So. St. Paul 11/20/99 148 7. Cooper 12/7/99 232 8. Edina 12/18/99 100 1999 TOTALS 1,121 Armstrong High School Boys vs. Team Date Attendance 1. Rosemount 12/4/99 405 2. Edina 12/16/99 447 1999 TOTALS 852 Armstrong High School Girls vs. Team Date Attendance 1. Minnetonka 1/5/99 67 2. Wayzata 1/12/99 129 3. Hopkins 1/16/99 129 4. Richfield 1/23/99 107 5. Cooper 1/26/99 113 1999 TOTALS 1,579 22 Classic Lake Conference Girls Hockey Preview Saturday, November 13, 1999 Total Teams Attendance 1. Richfield vs. Cooper 2. St. Louis Park vs. Armstrong 3. Hopkins vs. Minnetonka 4. Edina vs. Wayzata 340 1999 Total Of All Hieh School Games Games Attendance 29 8,587 Public Usaac (Ice Related Activities Ice Related and Buildine Usaee Activities Total Number Revenue Skate Rentals 4,129 $4,129.00 Skate Sharpening 1,045 $2,836.00 Concession Sales Event Total Revenue All High School Games $17,070.70 All Tournaments $21,893.95 Miscellaneous Youth Games and Events $12,775.85 TOTAL CONCESSION GROSS SALES $51,740.50 VendinE Machine Commissions Vendine Company Total Commission Received Coke $9,142.69 Theisen Candy $7,979.10 Theisen Video Games $3,502.49 Grand Prix Gum Vending $3,757.75 Telephone $230.42 TOTAL VENDING COMMISSIONS $24,882.45 23 Paid Total Attendance Lifetime Revenue Open Skating 4,667 3,843 $10,834.00 Open Hockey 364 1,092.00 Parents & Tots 298 894.00 Ice Related and Buildine Usaee Activities Total Number Revenue Skate Rentals 4,129 $4,129.00 Skate Sharpening 1,045 $2,836.00 Concession Sales Event Total Revenue All High School Games $17,070.70 All Tournaments $21,893.95 Miscellaneous Youth Games and Events $12,775.85 TOTAL CONCESSION GROSS SALES $51,740.50 VendinE Machine Commissions Vendine Company Total Commission Received Coke $9,142.69 Theisen Candy $7,979.10 Theisen Video Games $3,502.49 Grand Prix Gum Vending $3,757.75 Telephone $230.42 TOTAL VENDING COMMISSIONS $24,882.45 23 FIGURE SKATING & LEARN TO SKATE SCHOOL SALLY RECH — SKATING DIRECTOR The Plymouth Figure Skating Program continues to grow. We started off this year in a big way. Our tot classes have been a huge success. What is really exciting to see is the kids that started in the program two and a half years ago are still taking lessons with Plymouth and are becoming good little skaters. Our second annual ice show theme was "TV Tunes on Ice". It was a lot of fun for all. It brought back great memories of all our old favorite TV shows. The Panda Figure Skating Team did a wonderful job again this year. They brought back many team trophies from local competitions. Fourteen skaters traveled to San Jose, California, this August and placed 14`h out of 200 teams. Things are going great for the Plymouth Figure Skating Program and I look forward to the year 2000. In all, The Plymouth Ice Center, under the jurisdiction of the Plymouth Park and Recreation Department, has maintained its community promise and mission statement to which: The Plymouth Ice Center is a recreational facility dedicated to creating and maintaining a fun, family-oriented atmosphere. Our staff is committed to providing excellent customer service, value, and program opportunities to everyone. We will build a lifelong commitment to the community in family entertainment through ice related activities. 24 PARK MAINTENANCE DIVISION U {, LEAD PERSON :'1 Acreages 1. Maintained 2. Not Maintained 3. Open Space 4. Total U n- Maintah Or Natural 57% 370 586 067 1,023 PARK ACREAGE'S Open Space 7% Types of Duties Building Maintenance Aerate Mowing Top Dress Trimming Overseed Refuse Service Beach Maintenance Rink Maintenance Irrigation Systems Horticulture Upkeep Trail Inspection Miscellaneous Machinery & Equipment - 90 Pieces Acres Under Irrigation - 180 25 laintained 37% Trail & Parking Lot Plowing Evening Field Setup Safety Inspection Line Painting Park Breakdown Plymouth has three types of parks: City parks, community playfields and neighborhood parks. City parks have an extensive trail system, children's playground, nature areas, and special features such as a beach or pavilions. Playfields have softball/baseball fields, soccer, hockey rinks, tennis courts, walking paths, and shelter buildings. Neighborhood parks generally have a children's playground, benches, open areas and small picnic shelters. Plymouth's trail system consists of asphalt paths separate from the roadway, striped lanes along the roadways, or specially marked trails which share a roadway. The Parks crew, annually, picks up approximately 50 tons of garbage from City parks. 1. (1) Community Parks - Parkers Lake 2. (9) Playfrelds 3. (21) Neighborhood Parks 4. (75) Trail Miles Park Facility Breakdown 1. (11) Buildings 2. (24) Softball Fields 3. (6) Baseball Fields 4. (4) Football/Soccer Fields 5. (20) Soccer Fields 6. (11) Hockey Rinks 7. (22) General Rinks 8. (3 3) Play structures 9. (3) Swimming Beaches 10. (15) Picnic Shelters Community Service/Education 94% satisfaction rating on community survey National media recognition for soccer goal safety Replacement of approximately 1/3 of City bleachers, not meeting MN Bleacher Safety Act Ballfield Improvements Zachary Playfield Renovated baseball field, backstop area and constructed two batting cages Plymouth Creek Improved drainage on fields and constructed storage building for baseball supplies Tennis Court Improvements Parkers Lake Installed new windscreens 1999 Park Pro iects LaCompte New playground, skating rink Site restoration Turtle Lake New playground Site restoration Bass Lake Renovate building entry Activity Center Planter bed construction Assist in field house setup Field house turf & interior maintenance Elm Creek Improve storage building Special Events Grand opening of Ice Center Music in Plymouth Old Fashioned Christmas City softball tournament Fire & Ice Festival History Fest Art Fair Plymouth on Parade Plymouth/Wayzata Soccer Tournament Volunteer Activities Flower planting Amphitheater work Eagle Scout projects 27 Green Oaks New playground Park sign Site restoration West Medicine Lake Beach area improvements Construct covered bridge Constrict park signs Install drinking fountains Shilo Install additional swing area General park repairs Playfields Add surface material to playground Seed/fertilize athletic fields Repair playgrormd Replacement of 10 non -code conforming bleachers New Trail Construction/Trail Overlay Program 22"d & Vicksburg/Shenandoah Park trail Green Oaks Park trail Turtle Lake Park trail LaCompte Park trail Niagara & 25th trail Fernbrook & Schmidt Lake Road trail Northwest Boulevard trail West Medicine Lake Drive trail Installation of 12 new pedestrian ramps Winter Maintenance Added responsibility for snow removal at field house & parking lot Tree trimming 1999 Tree Trust Projects Rebuilt LaCompte hockey rink Rebuilt retaining wall at Three Ponds Park Parker's Lake boulder edge around pond Park Renovation Projects Two-man tune-up crew worked on following parks: Lions Green Oaks Imperial Hills Circle Queensland Heather Ponds Gleanlock Gateway Hemlock Maple Creek Shilo Kilmer Sunrise Mission Hills Parkers Lake Beach Rolling Hills Three Ponds Timber Shores Schmidt Lake Swan Lake Heritage South Shore Community Gardens 80 rental sites Park Vandalism Approximately $50,000 worth of damage to Oakwood warming house from a fire W. Institutional Work Crew The cost savings as a result of the work done by the ICWC crews at the sites listed below were very significant this year. Plymouth Ice Center General clean up Remove temporary bleachers Install new bleachers West Medicine Lake Clear & wood Chip trail Clean beach area Zachary Playfield Clear woods Wood chip disc golf course Activity Center (34th Ave) Clear trees Wood chip Plant potted plant materials Bass Lake Playfield Mulch planting beds Plant potted plant material Amphitheater Tree removal Wood chip Set up & clean upMusic In Plymouth Stain statues Fire Hydrants Clear fire hydrants of snow Water Tower Clean up water tower Carlson Parkway Wood chip planting beds Hardenburg Property Clear trees Wood chip Mission Hills Parks Clear brush Wood chip Plymouth Creek Playfield & Activity Center Construct disc golf course Tree removal Wood chip trails & fairways Construct 140' wooden walkway Rip Rap drainage ways Install disc golf baskets Clean indoor soccer field 29 PLYMOUTH FORESTRY PROGRAM 1999 Dutch Elm Disease, Oak Wilt, and Hazard Trees Of the 692 total trees marked, 69% were for Dutch Elm Disease. The average diameter of these diseased elms was 8.4". We marked 25% less trees this year, which may be attributed to diligence last year. Trees infected with oak wilt were on the rise again. We marked 43 oaks with an average diameter of 15.7', compared to the five trees that were marked last year. Several factors may have contributed to this increase including: environmental factors such as long growing season and strong spring winds, a decrease in control during the 1998 season in neighboring communities, summer storms, an increased public awareness, and an intensive field inspection program. The City should be able to effectively manage oak wilt incidences. Oak wilt preventative injections were used in a few infection sites this year. We will watch these sites for their effectiveness over the years. The injections offer an exciting and valuable option for Plymouth homeowners. Marking of hazardous trees decreased by 35% as we had fewer storms. The average diameter of these trees was 12.8". Parks and trails are continually inspected for dead or structurally weak trees, as are boulevards and right of ways. Removal of potentially hazardous tree situations decreases the potential liability to the public. Tree Removals Ownership C ay42% Pr' ate58 % Forced Removals of trees (<6") removed of trees (>6") removed Total # of forced removals of properties w/ removals DED Oak Wilt Hazard Subtotals Forester 1 Totalinches 18 19 Forestry Tech 20 42 60 122 Tree Inspectors 459 1 91 551 TOTAL 480 43 169 692 PtRCE YTAGE b9% 6% 24% a'90 -°fa AVG. DIAMETER 8.4 15.7 12.8 11 16 27 (Avg. diameter = 7.2") 5 Many of the force cuts this year were for homeowners' associations, or from properties that we have force cut in the past. Stump Grinding of stumps 40 Totalinches 2637 Avg. stump size 65.9" 1 Buckthorn Removal Highlights The City has started to make a serious effort to control Buckthorn, an aggressive, non-native plant in our park system. They are invasive and tend to grow in large colonies displacing native plant communities in a relatively short time. Effective control requires initial labor-intensive action followed by monitoring. A combination of control measures (physical & chemical) plus monitoring and replanting is essential in the buckthorn battle. The City has started the process of physical removal of the large plants in the following areas: Plymouth Creek Park Silverthorne Park Hardenbergh property The next step is to remove and/or chemically treat the smaller plants that remain. This will be followed by close monitoring to eradicate seedlings that will sprout up from dormant seed. Replanting the sites with native species is critical to the final success of restoration efforts. Street Tree Trimming Highlights Davey Tree was the City's trimming contractor this year. It was a treat to work with them as they were quite professional. This year our residents seemed to appreciate them also as the number of angry phone calls was nearly nonexistent. This year they covered the area west of I-494, south of County Rd 6 west to Niagara after completing the Beacon Heights neighborhood that was started the previous year. Productivity looks quite similar to the previous years, spending a comparable amount. One of the biggest changes apparent on the chart is the increased number of large tree that were trimmed this year, over 2 '/2 times last year. Distribution of Trees Trimmed by Size Class 1200 1000 800 600 400 200 0-6 6-10 10-16 16-25 25+ Park Tree Trimming Highlights M Parkers Lake Park trees were trimmed by Davey Tree, our street tree trimming contractor this winter. The arborists concentrated their efforts on the older, established trees, especially in high traffic areas like around the stage, play structure, pavillion, and along the trails. The forestry crews have done some trimming from the ground on the smaller trees, but the larger trees are out of their range. Trimming funds were available because the city did not incur any major storms 31 this year. Forestry and Park Maintenance crews did go through most of the parks/trails lifting trees as needed. These trees are in maintained areas of parks which get the most contact from citizens and our mowing crews. Reforestation Between contractors and volunteers, the City assisted in planting 164 trees, 104 shrubs, and 23,520 flowers throughout the City. The largest plantings were accomplished in the partnership/volunteer category, which speaks volumes for the public's commitment to enhancing their environment through personal involvement and positive action. The Forestry division accepted the flower planting program with additional public involvement from the Stewards for Greening Plymouth. A stronger effort on beautification projects in the year 2000 is expected and continued maintenance will be the focus for next year. The Arbor Day ceremony was again a celebration this year. The Forestry Division and Wayzata School District #284 sponsored an educational planting at Birchview Elementary which focused on an outdoor learning center. The children improved their local environment with their own hands. A strong sense of community pride was experienced that day. Tree Preservation New home building in Plymouth has turned a corner. There are very few new developments as compared with earlier years. This year many of the new homes were built on small lot divisions, or existing lots, many of which tree preservation doesn't apply to. Of the new home sites that the old policy, or the new ordinance did apply to, only about 35 had trees to preserve on them. Much of the tree preservation work is done in the initial planning stage. One example is the fourth revision of Tree Preservation/Grading plans for Forsters Preserve Plat 4. The developer has tweaked the plans to make the reforestation requirements more manageable. 32 TREES SHRUBS FLOWERS Contracted T77& S. Shore 23 Sunrise Park 17 Oakview Pond 12 Plymouth Creek Park 10 Assorted parks 19 Engineering rojects 36 12 SUBTOTAL 117 12 Partnershi sNolunteers 99 Arbor Day Birchview Elem. 41 74 420 W. Med. Lk. Blvd. 6100 Westbrancb 5 18 Memorial trees 1 SUBTOTAL 47 92 6520 Gardens Amphitheater 4000 Park perennials 1000 Park annuals 12000 SUBTOTAL 17000 TOTALS 164 104 23,520 Tree Preservation New home building in Plymouth has turned a corner. There are very few new developments as compared with earlier years. This year many of the new homes were built on small lot divisions, or existing lots, many of which tree preservation doesn't apply to. Of the new home sites that the old policy, or the new ordinance did apply to, only about 35 had trees to preserve on them. Much of the tree preservation work is done in the initial planning stage. One example is the fourth revision of Tree Preservation/Grading plans for Forsters Preserve Plat 4. The developer has tweaked the plans to make the reforestation requirements more manageable. 32 Pine Bark Beetle Traps Two continuing partnerships between the City of Plymouth and Kingsview HOA/Gleason Lake Elementary and Pine Ridge at Bass Lake resulted in 35 traps established in the Red pine stands in these areas. The stands were evaluated by Forestry staff, thinning was recommended, and traps were monitored by the City. The following results were found: 1200 1000 800 600 400 200 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Gleason —N -53rd Fortunately the residents of Pine Ridge at Bass Lake thinned their stand and removed slash during the winter of'98/99 and saw a dramatic decrease in the Pine Bark Beetle population. The Gleason site did not see the same decline. We expect to work closely with these groups again in 2000 to further combat the Pine Bark beetle problem and ensure the health of the remaining red pine stands. Miscellaneous Items FERTILIZING/AERATING 300 crab trees and assorted park trees were fertilized to compensate for heavy defoliation caused by Cedar apple rust and Apple scab. These diseases were very prevalent due to the moist spring. Proper maintenance helps insure that our initial investment will come to fruition in a viable and healthy urban forest. SITE OBSTRUCTIONS/ENCROACHMENTS Six site obstruction complaints were received, four processed and abated & two pending further work and/or assessment. three park encroachments were received, processed and abated. BURN PERMITS 31 burn sites were inspected, resulting in 26 permits being issued. The former permanent diseased tree burning site was converted to a grinding site. The City will use the ground material as mulch and for constructing paths. With further refinement, the resulting materials may be preferred by residents over woodchips. 33 DATE: January 7, 2000 IfTI f 77[O FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Rental Policies/Fee Schedules Attached are the 2000 rental policies/fee schedules for a variety of facilities. Staff is recommending that no changes be made to any fees or policies, except the Stage Rentals. Previously, one flat rate of $25 per hour was charged to all groups. Staff is proposing that new rate categories be implemented as follows: 25 per hour for resident non-profit 50 per hour for resident profit 35 per hour for non-resident non-profit 70 per hour for non-resident profit Both the Parkers Lake Stage and Amphitheater are now combined on one policy, rather than having two separate policies for these facilities. The older versions of both of these policies are attached at the end of this document for comparison purposes. EB/np Plymouth Park and Recreation Ph. 509-5200 BASS LAKE SHELTER RENTAL POLICY The Bass Lake shelter building is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. Reservations must be made as far in advance as possible, but at least five days prior to usage. The room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 10 p.m., pending availability A minimal number of tables and chairs are available. If you need more, it is your responsibility to provide them. There are no kitchen facilities. The shelter is not available for sales or other events that are fimd raising for either public or private groups, unless City Council approval is granted. The shelter is a smoke-free building, and no alcohol is permitted. Fees for Use Non-profit Plymouth groups, i.e., homeowner associations, neighborhood watch groups, boy/girl scouts, etc., may use the facility at no charge, but must pay a $25 key deposit at the time you pick up the key. 2. Private Plymouth parties will be charged a rental rate of $20/hour with a $100 damage deposit (includes the key deposit). The minimum rental period is one hour. The damage deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. Bass Lake Shelter Rental Application Person Responsible Ph. Address Organization (if applicable) Day of Rental Date Number in Group Purpose of Rental Time Zip FOR OFFICE USE ONLY*************************** FEE/DEPOSIT PD. CHECK NO. RECD BY DATE KEY NO. ASSIGNED (KEY MUST BE RETURNED NEXT BUSINESS DAY) Bass Lake Shelter Rental Policy Rules and Regulations Page 2 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any dama¢es to the building or equipment. User group is responsible for the security of the building. Make sure that ALL doors are locked when you leave. Check them from the outside. This is the only way to be sure they are locked, and some doors can only be locked from the OUTSIDE. 2. Beer and intoxicating beverages are not permitted in the shelter building, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the building. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, signs and banners must receive prior approval by the Park and Recreation Department. At no time should these items be attached to the walls using nails or tacks. 7. General clean-up of the facility is required. Cleaning supplies are in the janitor's room. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. Plymouth Parks and Recreation Ph. 509-5200 PARKERS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be rented by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted, with payment, within ten days after making the reservation. If the recreation department is unable to secure a building attendant or does not receive payment within one week ofyour reservation, we reserve the right to cancel the reservation. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. to 10:30 p.m. with the exception of national holidays (pending availability of the building and an attendant). There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crockpots, roasters, etc. The multi-purpose room is an informal, casual, meeting room with a rubber floor that does not have the same appearance as a tiled or linoleum floor. If you have any questions about whether this room is appropriate for your use, please make arrangements in advance to view it. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of this facility. Rules and Regulations Every group using the facility must be under competent adult leadership. The organization or user group shall assume fall responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness incurred by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. At no time should decorations be hung using tape, nails or tacks. General clean-up of the facility is required (wiping off tables, helping put away tables, chairs, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. The building attendant will arrive 30 minutes prior to the starting time of your event to begin arranging the room per your advance instructions. This is the time that you may also enter if you wish to decorate or set up food, etc. Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 474-9542 Eric Blank 553-9922 Dan Heitke 498-8143 Pavilion ph. no. 476-2822 Plymouth Parks and Recreation Department 3400 Plymouth Blvd., Plymouth, MN 55447 PARKERS LAKE PAVILION ROOM RENTAL APPLICATION Person responsible Zip Home Organization (if applicable) Work Ph. Purpose of use (e.g., birthday party, luncheon, seminar, etc.) Approx. no. No. of round No. of rectangular No. of Do you want use of attending? tables?* tables? chairs?* 100 -cup coffee pot?** We have six round tables, which seat 8-10, two rectangular tables, and approx 60 chairs) You must provide coffee and cups.) Use the chart below to fill in the starting and ending time of your event and the fees dare. All rentals are at a 2 -hour minimum. ff your event runs over the allotted rental period, you will be charged for the extra minutes at a pro -ratedfee. User Date of Rental Start Time End Time Total Hrs. Fee Due SCHOOL DISTRICTS 9/hour, 2 hour minimum) PLYMOUTH NON -PROF. GROUP 30/hour, 2 hour minimum) PLYMOUTH PRIVATE GROUP 40/hour, $200 damage deposit, 2 hour minimum) NON-RESIDENT GROUP 50/hour, $200 damage deposit, 2 hour minimum) OFFICE USE ONLY*************+******************* FEE PD. CHECK NO. DEPOSIT PD. CHECK NO. RECD BY DA Please keep one copy of the application for your records and return the other copy to our office along with your payment. Your reservation is not confirmed until we receive these documents in our office. City of Plymouth Parks and Recreation Department Ph. 509-5200 3400 Plymouth Boulevard Plymouth, MN 55447 Guidelines for Using the PARKERS LAKE NORTH PICNIC SHELTER The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week, from April 15 -September 30. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted and rentals must be paid for within a week of the reservation. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. There are three time periods to choose from when renting the picnic shelter: 10 a.m. to 4 p.m. (half-day rental) 4 p.m. to 10 p.m. (half-day rental) 10 a.m. to 10 p.m. (full-day rental) Rental Fees Residents Non -Residents Half -Day Mon. Fri. 35 Sat./Sun./Hol. 50 Mon. -Fri. 40 Sat./Sun./Hol. 60 Full -Day Mon. Fri. 70 Sat./Sun./Hol. 100 Mon. -Fri. 80 1 Sat./Sun./Hol. 120 The shelter closes at 10 p.m. There is a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key during office hours. Recreation office hours are: Monday, Wednesday, Thursday, Friday, 8 a.m. - 4:30 p.m. & Tuesdays, 8 a.m. - 6 p.m. Cancellation Policy: To cancel a rental, you must contact the Recreation Office at least 24 -hours before your rental in order to receive a refund. If your event was canceled due to inclement weather, you need to contact the Recreation Office the next business day in order to receive a refund. Please complete the second sheet and return with your payment within one week of making the reservation. If you have any further questions or concerns, feel free to contact the Recreation Office at 509-5200. Thank you. Renter's Name Address Phone Numbers: home) PICNIC SHELTER APPLICATION City Zip Name of business, church or group (if applicable) work) Circle day of rental: SU M T W TH F SA Date Time of rental to If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Plymouth, MN 55447 Pay key deposit with separate check when you pick up key --we are not open on weekends. Recreation office hours: M -F, 8am-4:30pm & Tuesdays, 8am-6pm. Phone: 509-5200) On the day of the rental a sign will be posted stating shelter is reserved. This form will be returned to you for your own records at the time the key is picked up.** FEE PAID CHECK # KEY DEPOSIT PAID: YES STAFF OFFICE USE IMS] STAFF INITIALS DATE PLYMOUTH PARK AND RECREATION DEPARTMENT 3400 Plymouth Boulevard Plymouth, MN 55447 Ph. 509-5200 CANOE RACK RENTAL INFORMATION Enclosed is an application card for canoe rack rental. Plymouth residents may apply for a rental space at either Parkers Lake or Medicine Lake (available at the east beach), beginning February 15. Non-residents may apply after March 1. Spaces will be available for use April 1 through October 15 for a fee of $40 for residents and $45 for non-residents. Renters must provide their own locks and must accept all responsibility for vandalism or loss. For more information, call 509-5200. All watercraft used in the State of Minnesota must be registered with the State. Call 296-2316 to request an application if you haven't already registered your canoe. The Plymouth Park and Recreation Department will recognize only the person whose signature appears on the application card as being the responsible holder of said rack. At no time, may this individual sub -lease or receive remuneration for the use of leased rack without acquiring authorization from the Park and Recreation Department. Rental to Bona Fide Canoe Owners Only No permit shall be issued to anyone except a bona fide canoe owner who certifies on the card provided that the address stated is his/her legal residence and that the canoe to be registered is seaworthy. Suitable identification of the canoe must be stated on the card, including color and manufacturer's number, if at all possible. Owner must also furnish a Minnesota State Watercraft registration number, in addition to driver's license number, if applicable. Life Preservers Each occupant must carry at least one Coast Guard approved flotation device at all times while on board canoe. Removal of Canoe at Season's End All canoes must be removed from rack no later than October 15. Securing of Canoe It is mandatory that your canoe be secured by your own device to the assigned rack at BOTH the front and rear. This is to prevent the canoe from coming loose during high winds. If this should occur, damage to other canoes would be considered the liability of the canoe's owner. SPECIAL NOTICE Canoes still on racks after October 15 may be impounded. A minimum service charge of $50 will be required for owners to reclaim their watercraft. Further, in order to provide protected storage space, such impoundment will include a minimum fee of $10 per month for each month following impoundment. 1999 Canoe Rack Application Name Address City Phone (hm) Brand Name of Canoe Zip— wk) ip_( wk) Factory Number Color Length MN Watercraft Reg'n. No. Fee Enclosed Chk./Cash, Signature Circle lake choice: Parkers Medicine Office Use Only ---------------- Ree'd by Date 1999 Canoe Rack Application Name Address City Zip Phone (hm) (wk) Brand Name of Canoe Factory Number Color Length MN Watercraft Reg'n. No. Fee Enclosed Chk./Cash; Signature Circle lake choice: Parkers Medicine Office Use Only ---------------- Rec'd by Date 1999 Canoe Rack Application Name Address City Zip Phone (hm) (wk) Brand Name of Canoe Factory Number Color Length MN Watercraft Reg'n. No. Fee Enclosed Chk./Cash; Signature Circle lake choice: Parkers Medicine Office Use Only ---------------- Ree'd by Date 1999 Canoe Rack Application Name Address City Zip Phone (hm) (wk) Brand Name of Canoe Factory Number Color Length MN Watercraft Reg'n. No. Fee Enclosed Chk./Cash: Signature Circle lake choice: Parkers Medicine Office Use Only ---------------- Rec'd by Date Wayzata School istrirt Farilitiae Birchview Elementary 2 SB/BB 425 Ranchview Ln. 1 90' BB Gleason Lake Elementary 1 SB/BB 310 County Road 101 1 HR -L Greenwood Elementary 3 SB/BB 3635 County Road 101 1 S/F Kimberly Lane Elementary 1 SB/BB 17405 Old Rockford Road 1 S/F Oakwood Elementary 1 SB/BB 17340 County Road 6 2 SB/BB Plymouth Creek Elementary 1 SB/BB 16005 41 s' Ave. N. 1 S/F Sunset Hill Elementary 1 SB/BB 13005 Sunset Trail 1 HR -L Central Middle School 2 SB/BB 305 Vicksburg Ln. 1 90' BB 15500 Co. Rd. 6 3 S/F 7T West Middle School 1 SB/BB 149 Barry Ave., Wayzata 1 90' BB Plymouth 1 S/F 9805 361" Ave. N. 4T Wayzata High School 2 90' BB 4955 Peony Ln. 1 S/F 12T Robbinsdale School District Facilities Pilgrim Lane Elementary 1 SB/BB 3725 Pilgrim Lane 1 S/F Zachary Lane Elementary 2 SB/BB 4350 Zachary Ln. 1 S/F Private School Facilities West Lutheran High School 1 90' BB 3350 Harbor Ln. 1 S/F Plymouth Playfields & Their Facilities All have nark cheltar huildinns ) Bass Lake 1 SB/BB 5450 Northwest Blvd. 1 90' BB S/F 1 S/F-L HR 1 HR -L T 4 T -L BKB 1 BKB-L Elm Creek 4 SB/BB-L 4955 Peony Ln. 5 S/F 3 BKB LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L Oakwood 3 SB/BB-1 L 1700 Co. Rd. 101 3 S/F-2L 1 HR -L 5 T -2L Parkers Lake 1 SB/BB 15500 Co. Rd. 6 2 90' BB -1 L 1 S/F-L 4 T -L 1 BKB-L Plymouth 3 SB/BB-L 9805 361" Ave. N. 3 S/F-L 4 T -L 2 HR -L 1 BKB-L Plymouth Creek 2 SB/BB-L 3625 Fernbrook Ln. 1 90' BB -L 2 S/F-IL 2 HR -L* Archery Range Ridgemount 2 SB/BB 12000 Ridgemount Ave. 2 S/F 2 HR -L 3 T -L Zachary 4 SB/BB-L 4355 Zachary Ln, 1 90' BB -L 2 S/F-L 4 T -L 1 BKB-L East rink is asphalt for in-line skating. Community Use of Plymouth Outdoor Recreation Facilities Policies and Procedures City of Plymouth Parks & Recreation Department 3400 Plymouth Boulevard Plymouth, MN 55447 Phone: 509-5200 Fax: 509-5207 1999 General Fee Schedule Key SB/BB SoftballNouth Baseball Field S/F Soccer/Football Field HR Hockey Rink T Tennis Court BKB Basketball Court L Lighted Community Use of Plymouth Outdoor Recreation Facilities Policies and Procedures City of Plymouth Parks & Recreation Department 3400 Plymouth Boulevard Plymouth, MN 55447 Phone: 509-5200 Fax: 509-5207 1999 General Fee Schedule Softball/Baseball Fields, Hockey Rinks 13/hr or 75/day Football/Soccer Fields 18/hr or 100/day Field Lights 20/hr Rink Lights 10/hr Rink Attendant 10/hr No Show" Fee Failure to communicate cancellations in advance will result in the assessment of a $10 fee. Welcome to the City of Plymouth! City recreational facilities are available for use by community members through Plymouth Park & Recreation. Please review all the rules and policies carefully. Facility Request Forms All facility requests must be made in writing no less than two (2) weeks in advance of the event. Facility Request Forms are available at Plymouth City Hall or may be sent or faxed to you. The individual signing the Facility Request Form is responsible for all fees assessed for the event. Facility Permits/Contracts A Facility Use Permit will be mailed or faxed to you confirming your event. Please review the permit carefully for accuracy. A signed copy of the permit must be returned prior to your event. The use of facilities shall be restricted to the spaces, times, equipment, and dates listed on Facility Use Permit. All events should include enough time to allow for the set-up and clean-up of the event. Additional charges can and will be assessed for additional cleanup. Cancellations The permit holder is responsible to communicate all cancellations to the Park & Recreation office two (2) days in advance. Failure to notify Park & Recreation in advance could result in the assessment of facility charges as well as the cancellation of user privileges. Park Availability & Curfew No activity may start before 8 a.m. Monday - Saturday or 10 a.m. Sunday. Usage must end by 10:30 p.m. Monday -Saturday and 9 p.m. Sunday. For facilities located at a school site, public usage is prohibited on school days until 6 p.m. Hockey rinks are only available for rental when not open to the public. Accidents/First Aid Kits All accidents occurring while using City facilities must be reported to the Park & Recreation office at 509-5200 by noon the next working day. All facility users are required to have a first aid kit on site at all times. Park & Recreation does not provide first aid supplies. Insurance Certificates of Insurance will be required for large groups, groups serving food, religious groups, athletic events not sponsored by the City, and for any other event Park & Recreation deems necessary. Youth Athletic Associations must present in writing their emergency procedures and training methods or a Certificate of Insurance to Park & Recreation before a permit is issued. City Policies eThe applicant and/or organization agrees to abide by the Nondiscrimination and Sexual Harassment and Sexual Violence Policies of the City of Plymouth and assumes all responsibility for damage or liability of any kind and further agrees to hold harmless the City from any liability or expense in connection with the use of the City facilities under this agreement. The City is not responsible for lost or stolen personal items. Alcoholic beverages or liquor will not be permitted on City property at any time without a City Council permit. eNo firearms shall be brought on City property for any reason other than an authorized firearms safety program. Fire and safety regulations of the City of Plymouth and the State of Minnesota must be observed at all times. e No motorized vehicles or machines are allowed on park property without city consent. Maintenance Services For ballfield rentals, fields will be dragged and lined prior to usage. Any facility user may be assessed a maintenance service fee if their use of a facility requires significant clean-up. Supervision All groups using City facilities are required to provide adequate adult supervision. The adult supervisors are required to remain with the group at all times and are responsible for the group's conduct and compliance with all rules and regulations. Supervision problems will result in the cancellation of user privileges. Ice Center Use There are public open skating sessions scheduled every week. We also offer skating lessons and room rentals. For rental and usage times, contact the Plymouth Ice Center office at 509-5250. Seasonal Facility Reservations Plymouth athletic associations will be given free use of athletic facilities to conduct their normal day to day programs. This includes practices, house league games, and travel team home games, and house league and travel team playoffs (on a rotational basis). Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals, and soccer nets. You must supply soccer corner flags. Facilities will be provided to youth athletic associations based on the percent of Plymouth children in their program. All groups will be charged a fee for special tournaments. Facility Use Classifications Class 1: Plymouth Park & Recreation programs. Class 11: Youth Athletic Associations serving Plymouth residents. Class 1/1: Plymouth resident groups (50% of users must be Plymouth residents). Class /V: Non-profit Plymouth Civic organizations. Class V: Plymouth churches and religious organizations and Plymouth companies. CITY OF PLYMOUTH SHOWMOBILE USE AND RENTAL POLICY PURPOSE: To provide a portable stage facility to enhance recreation programming in the City of Plymouth. All requests for use of the showmobile shall be made on the Showmobile Application Form. Hours are based on portal to portal. Use beyond the hours stated on the application will result in additional charges. The unit will be transported, operated and set-up by qualified Plymouth parks and recreation employees, and/or experienced personnel from other organizations and jurisdictions. FEES: A. NO FEE 1. Plymouth Parks and Recreation Department sponsored events. 2. City of Plymouth or co-sponsored programs and events. B. MINIMUM RENTAL FEE 1. Plymouth non-profit organizations, schools and churches - $250 per day, plus maintenance fee. 2. Neighboring communities in the northwest Hennepin County area (Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Hamel/Medina, Maple Grove, Minnetonka, New Hope, Robbinsdale) - $600 per day, plus maintenance fee. C. REGULAR RENTAL FEE 1. All other organizations and groups NOT listed above - $1,200 per day, plus maintenance fee. D. MAINTENANCE FEE (maintenance personnel) 1. $25 per person per hour. A $200 damage deposit is required from all renters, which will be returned upon the non - damaged return of the mobile stage. Renters will be liable for all damage regardless of cost. A 25% non-refundable down payment, based on the number of hours requested, is due at the time of application. Final payment is due prior to the rental date. SHOWMOBILE DIMENSIONS: Main stage - 14.5 ft. wide x 24 ft. long. Extensions - 4 ft. x 8 ft. There are a total of 33 extensions. With all extensions attached, stage area is 1,056 sq. ft. G:\Puks\POLICIES\SbowmobileRentalPolicy.doe INSURANCE: Each renter shall provide the City of Plymouth with a certificate of insurance showing limits of liability at least equal to the Municipal Tort Liability Statute, agreeing to provide insurance covering the replacement cost of the Mobile Performance Stage, and naming the City of Plymouth, its agents, officials, employees and volunteers as additional insureds. Bodily Injury/Property Damage $300,000 per person 750,000 per occurrence The Plymouth Parks and Recreation Department reserves the right to refuse rental of the Showmobile for any event that is deemed to be a potential hazard to the Showmobile, or its operators. Stage performances may not feature lewd or obscene lyrics or behavior. In the best interest of the City of Plymouth, the Director of Parks and Recreation may make exceptions to the policy based on extenuating circumstances. GAPa UPOLICIES\ShowmobileRentalPolicy. doe CITY OF PLYMOUTH SHOWMOBILE RENTAL APPLICATION Title of Name of Contact Person and Ph. Date and Time Contact(s) Day of Event and Ph. No._ Location & Access maps and/or directions, if necessary) Location of Stage and/or Source of Electricity_ Sound Stage Set Up By (Time) Sound Check Stage Take Down Time Billing Name and Address For Plymouth Parks and Recreation Use Staff Total Costs: $ Deposit: $ Final Payment: Deposit Date: Deposit Check Received Number in Attendance Total Hours of Use (including travel Staff Starting Time G:\Parks\POLICIES\ShowmobileRentalPolicy.doc Final Payment Quitting Plymouth Park and Recreation Ph. 763-509-5200 PLYMOUTH STAGE RENTAL POLICY City stages are operated by the City of Plymouth and may be scheduled for use on a rental basis by Plymouth residents, civic organizations and private groups. Rental use includes hook up to city electrical source for event amplification. Certain policies are needed to ensure the proper use and control of the stage platform, so that all people may equally enjoy it. All applications must be reviewed and approved by the Director of Parks and Recreation. Stages are not available for sales or fund raising, unless granted specific City approval. Reservations must be made at least five business days prior to usage. Event may not start before 8 a.m. and must end by 9 p.m. Music performances must not feature lewd or obscene lyrics or behavior. Sound amplification may not exceed a reasonable level. The city park attendant will regulate the music level if needed. Groups over 125 may require a police officer(s), which will be billed separately. Every group using the stage must be under adequate, responsible adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for Dy damages to the facility. Beer and intoxicating beverages are not permitted on the stage, in the parking lot or surrounding park areas. Violaters forfeit their damage deposit. Disorderly conduct is prohibited. The City assumes no liability for loss, damage, injury or illness incurred by the user. User groups will be held responsible for any breakage, damage or loss of equipment. All decorations, including streamers, banners and signs must receive prior approval by the Park and Recreation Department. General clean-up of the platform area is required. Violations may result in the denial of future permits for use of the facility. Stage Rental Application Parkers Lake Stage Amphitheater Stage Status Rate Date of Start End Time Total Fee Rental Time Hrs. Enclosed Resident 25/hr Non -Profit Resident Profit 50/hr Non -Resident 35/hr Non -Profit Non -Resident 70/hr Profit The minimum rental period is two hours. The maximum rental period is three hours. A $100 damage deposit is required with payment. The damage deposit will be returned within two weeks of the event if no deductions are necessary. Person Responsible Address Organization (if applicable) Number in Group Purpose of Rental Ph. (h) Zip W) I have received and reviewed the "Plymouth Stage Rental Policy. " I/we understand that I/we are responsible for all policies in the guide as well as any fees incurred by my/our group. Signature of Person Responsible Date Park and Recreation Director Approval Date DEPOSIT PD. FEE PD. OFFICE USE ONLY******************* +******** CHECK NO./CASH CREDIT CARD NO. EXP. DATE Plymouth Park and Recreation Ph. 509-5200 PARKERS LAKE STAGE RENTAL POLICY The Parkers Lake stage is operated by the City of Plymouth and may be scheduled for use on a rental basis by Plymouth residents, civic organizations and private groups. Rental use includes hook up to city electrical source for event amplification. Certain policies are needed to ensure the proper use and control of the stage platform, so that all people may equally enjoy it. 1. Reservations must be made as far in advance as possible, but at least five days prior to usage. 2. Event may not start before 8 a.m. and must end by 9 p.m., pending availability. 3. Event may be no longer than a maximum of three hours. 4. The stage is not available for sales or other events that are fund raising for either public or private groups, unless City approval is granted. 5. Music performance must not feature lewd or obscene lyrics or behavior. 6. Sound amplification should not exceed a reasonable level, so as not to be a nuisance to park visitors and the adjacent neighborhood. City park attendant reserves the right to regulate the music level if needed. 7. Adequate responsible adult supervision of events with a youth focus. 8. Groups over 125 may require a police officer(s), which will be billed separately. Fees for Use Users will be charged a rental rate of $25/hour with a $100 damage deposit. The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary. Parkers Lake Stage Rental Application Person Responsible Address Organization (if applicable) Day of Rental Date Time Number in Group Purpose of Rental zip FOR OFFICE USE ONLY*****************+********* FEE/DEPOSIT PD. CHECKNO. RECD. BY DATE Plymouth Park and Recreation Ph. 509-5200 nIWulMao rIwo WV4r11.4Ila arr:1ago] 9Wd The amphitheater is operated by the City of Plymouth and may be scheduled for use on a rental basis by Plymouth residents, civic organizations and private groups. Rental use includes hook up to city electrical source for event amplification. Certain policies are needed to ensure the proper use and control of the amphitheater, so that all people may equally enjoy it. 1. Reservations must be made as far in advance as possible, but at least five days prior to usage. 2. Event may not start before 8 a.m. and must end by 9 p.m., pending availability. The amphitheater is not available for sales or other events that are fund raising for either public or private groups, unless City approval is granted. 4. Sound amplification should not exceed a reasonable level, so as not to be a nuisance to park visitors and the adjacent neighborhood. City park attendant reserves the right to regulate the music level if needed. 5. Adequate responsible adult supervision of events with a youth focus. 6. Groups over 125 may require a police officer(s), which will be billed separately. 7. Music performance must not feature lewd or obscene lyrics or behavior. Fees for Use Users will be charged a rental rate of $25/hour or $100/day with a $100 damage deposit. The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary. Amphitheater Rental Application Person Address Organization (if applicable) Day of Rental Date Number in Group Purpose of Rental Time zip OFFICE USE ONLY*************************** FEE/DEPOSIT PD. CHECK NO. RECD. BY DATE Amphitheater Rental Policy Rules and Regulations Page 2 Every group using the amphitheater must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the facility. 2. Beer and intoxicating beverages are not permitted in the amphitheater, in the parking lot or surrounding park areas. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, banners and signs must receive prior approval by the Park and Recreation Department. 7. General clean-up of the area is required. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. PRAC Members, Fire & Ice is scheduled for Saturday, February 5th. Please check your calendar ahead of time so you can be prepared to sign up at the PRAC meeting if your schedule permits. We can use your help any place; the bonfire and floaters schedule is listed below. We always appreciate your help and participation! A reminder notice will be sent the week prior to the event. Thanks. Bonfire Outside Nancy Anderson, 509-5230 Sign -Up Sheet February 5th, Park Commission Fire & Ice Saturday Floaters Inside and Outside 1:00-2:30 NAME ADDRESS 1:30-3:15 1. 2. 3:10-4:55 1. u/ 1;30-4:20 2. 4:50-6:35 1. 2. 2"d Bonfire 1. 5:30-7:00 2. 3. Floaters Inside and Outside 1:00-2:30 11. 2. 3. 4. 1;30-4:20 1. 2:30-4:00 1. 2. 3. 4:00-4:30 1. 2. 5:30-7:00 1. 2.