HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 10-08-1998Regular Meeting of the Park and Recreation Advisory Commission
October 8, 1998, 7 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. Approved location of activity center/fieldhouse on 34th Avenue site
5. Unfinished Business
a. Open space — review recommendation
b. Activity center/fieldhouse update
c. 1999-2003 CIP — review
6. New Business
a.
b.
C.
7. Commission Presentation
S. Staff Communication
9. Adjourn
Next regular meeting — November 12
n\parks\std Aeric\pmc\agendas\oct98.doc
Minutes of the Park and Recreation Advisory Commission Meeting
September 10, 1998
Page 27
Present: Chair Anderson, Commissioners Wahl, Priebe, Musliner, Willegalle, Fiemann,
Thompson; Planning Commissioner Koehnen; staff Bisek, Blank, Greupner,
Pederson, Peterson; members of the Open Space Committee (Sjaarda, Astin, Pezalla)
1. CALL TO ORDER
Chair Anderson called the September meeting to order at 7 p.m. in the Council Chambers.
2. APPROVAL OF MINUTES
Commissioner Musliner pointed out that the Planning Commission's public meeting to
discuss northwest Plymouth was August 27, and not August 23, as stated in the minutes. A
motion was made by Commissioner Willegalle and seconded by Commissioner Fiemann to
approve the minutes of the July meeting as presented with that correction. The motion
carried with all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations.
b. Staff. Karol Greupner discussed the Autumn Arts Fair and the change of the location to
the amphitheater instead of Parkers Lake Park. There will be over 30 juried artists
displaying their works. Food vendors will give 15% of their revenue to the city. There
will be musical entertainment throughout the day along with activities for kids to
participate in. Karol discussed the Plymouth on Parade event which is October 10. She
distributed some information about that, including a map of the parade route. This is a
first of its kind event. It has a budget of $10,000 and is co-sponsored by LifeTime
Fitness. This is one of two events they have agreed to jointly offer with the City.
Mailings have been done to community groups, schools, businesses, etc. We've had a
wonderful response from different organizations that want to be in the parade, be in the
LifeTime building with displays, etc., or that want to make a financial contribution. The
parade starts at 2:00. There are 24 units in the parade so far, with more coming in daily.
The start of the parade route is on 34th & Harbor Lane, and the end of the route is at the
lower level parking lot of the Ice Center. The parade route will be blocked off by 12:30.
Following the parade there will be events going on at LifeTime Fitness, the ice center and
in the parking lots. The community band will be performing, and the Westside Players
will be performing some songs from "Meet Me in St. Louis." Food vendors will be set
up in the parking lot. Display areas will be set up in the corridor between LifeTime and
the Ice Center where various organizations can display their brochures, fliers, etc.
Activities will be going on in LifeTime Fitness following a 60's theme, with a sock hop
in the gym, and a beach party in the pool area. The Ice Center will have on-going skating
free to the public. The Park and Recreation Department will be represented in the parade
by a zamboni, our figure skating school students on rollerblades, our gymnastics
participants, and some of our soccer players will be marching along with their coaches.
PRAC Minutes/September 1998
Page 28
The Parks Department will have a float in the parade with special guest Smokey the Bear.
There will be a dedication in the Ice Center of a piece of art that was donated by the
Radisson in Plymouth. It will be installed on the wall above the doors leading into the
main ice arena. We're looking for 1960 vintage convertibles to be in the parade. Karol
extended an invitation to PRAC to join in the festivities. The grand marshal hasn't been
determined yet, although several names are in the running.
Mary said fall youth soccer, fall adult softball and football are underway and fields are
very busy. She praised Mark and his maintenance staff for their hard work in keeping
fields in such great shape. We are in desperate need of WSI's and have had to cancel one
entire night of swimming classes due to a shortage of teachers. She urged PRAC that if
they know anyone who might be interested in teaching swimming lessons to get in touch
with us. We have begun working on our winter brochure, so if PRAC has any
programming ideas, they should be submitted as soon as possible.
c. Others.
4. PAST COUNCIL ACTION
The Council approved the hotel complex on Highway 55 and voted to accept the donation of
the Little Peninsula as recommended by PRAC.
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a. Elm Creek Plavfreld update. The high school phy. ed. classes are using the soccer fields
this fall. There is a meeting set up for next Monday with different school officials on
how to best use the fields after a rain storm, etc. Staff is talking about establishing a red
light/green light system to help protect the fields. On days when a field should be in
resting mode" following a heavy rain, for example, a red light could be placed on the
field to signify no use by the school or anyone else. Ron Fiemann asked where football is
being played this year. Director Blank said it's at Central Middle, but the high school
would like to move it to the new playfreld starting next year.
b. East Medicine Lake regional trail update. This project is in its final stages. The Park
District would like to have some type of grand opening dedication next spring.
c. Activity center/fieldhouse update. Director Blank mentioned the public meeting the
Council is having on September 28 to hear concerns from citizens regarding the proposed
location of the activity center. He then displayed some new concept plans prepared by
the architect and explained in detail the layout of both floors of the activity center and the
surrounding grounds. There will be a parkway -type driveway leading to the activity
center, a possible bowling green area, a series of gardens, etc., and nerp ponds. Proposed
future tennis courts would be located near the Park Place Apartment tennis courts. There
would be no removal of any mature maple or oak trees. Somewhere around six acres of
the site would be hard surface. The parking lot would accommodate 300 cars, 250 for the
activity center and 50 for the field house. The seniors fireside room would be their social
gathering place. Our senior citizen program coordinator would office out of this building
as well as the senior outreach worker. Planning Commissioner Koehnen asked if she was
PRAC Minutes/September 1998
Page 29
a city staff person. Director Blank explained that she is hired by Senior Community
Services which is funded by United Way. The senior committee has seen this plan and is
pleased with it. The next group to see it and give input will be the Fine Arts Council.
Director Blank explained that when the bubble is removed in the summer, the area
becomes an outdoor soccer field. He explained that a group of citizens submitted signed
petitions asking that it be moved. Staff has been asked by the Council to research other
locations for the bubble. Commissioner Fiemann talked about how the community was
notified of the election, with mailers and items in the paper and the city newsletter.
Director Blank responded that only seven people showed up at the first meeting to
discuss the proposed activity center. The Council has indicated that they will make a
decision on Sept. 28 regarding the location of the activity center. Commissioner Priebe
asked if it was essential to have the bubble and the activity center on the same site.
Director Blank said no, but that it's easier to manage if they are in one common location.
The seniors wanted an indoor track in the bubble and this is another reason it's important
to have them connected. Commissioners asked Director Blank about the language in the
bond referendum, and he explained that it only addressed the financing of the project. It
did not talk about the location. There is a group that will be presenting a counter petition
to the Council favoring this site. Commissioner Wahl asked about the cost of just the
bubble. Director Blank said it ran around $800,000. Together the entire project would
cost about $3,500,000. Commissioner Fiemann remembers discussing why this location
in Plymouth Creek Park would be suitable for this facility. He recalls that several council
members were present at these discussions. Director Blank said the opposing side is also
out looking for other locations and that they will be meeting with the Wayzata School
District next week. Both Wayzata and Armstrong high schools are apparently willing to
take the bubble, but then the Council would have to decide which school district's offer
to accept. If the bubble is moved, the building would have to be redesigned and this
would inevitably delay the entire project for some time. Commissioner Fiemann asked if
there is any landscaping that could hide the bubble on the north side. Director Blank said
that many of the people opposing it did not realize that the bubble would only be up in
the winter. Director Blank encouraged PRAC to attend the meeting on the 28th.
Commissioners asked if it would help to make a motion reaffirming their earlier
recommendation to locate the activity center in Plymouth Creek Park. Director Blank
said that it would. COMMISSIONER FIEMANN MOVED TO AFFIRM PRAC'S
RECOMMENDATION THAT THE LOCATION OF THE BUBBLE AND THE
ACTIVITY CENTER REMAIN IN THE PLYMOUTH CREEK PARK AREA AS
PRESENTED TO THE VOTERS IN THE ORIGINAL CONCEPT PLAN.
COMMISSIONER THOMPSON SECONDED. ALL AYES. Commissioner Fiemann
wanted it noted that this was a unanimous decision. Commissioners Anderson and
Fiemann will both try to be at the meeting on September 28, as well as Thompson.
d. Review open space committee report. Mark Peterson, Superintendent of Parks, gave a
brief summary of the history of the open space committee and the developments that have
taken place over the last couple of years. He then introduced Tony Pezalla, David Astin,
and Marlin Sjaarda, some of the members of the committee present at the meeting.
David Astin is a science teacher at the high school. His position on the open space
committee is as liaison to the high school. The working partnership between the school
PRAC Minutes/September 1998
Page 30
and the city started in the fall of 1996 with the planting of wild rice in the mitigation pond
along Elm Creek. The goals were to increase the diversity of the wetlands and to
introduce students to the indigenous culture and their relationship to this plant. Elders
from four nations were invited to help with the planting. The partnerships with the city
have enabled hundreds of students to have a facility which will allow field research and
on going projects at the high school. No other high school, except Stillwater, has such a
site. He indicated how grateful he was for the opportunity to do these partnerships. Tony
Pezalla spoke of the benefits of Plymouth purchasing the open space. He explained that
the Eloise Butler Wildflower Garden started basically the same way as our open space
project, and he discovered while working on the committee that Plymouth is cutting edge
in this area. He feels the Open Space Committee is confident that city staff is capable of
doing a fine job of managing the future use of this open space. A tougher issue for the
Open Space Committee was the matter of preservation. The committee recommends
establishing conservation easements on each site to be held by the Minnesota Land Trust
or some other non-profit organization. These easements should be perpetual in order to
protect these resources for future generations. Commissioner Priebe commented that he
was disturbed by Ms. Nixon's assumption that the reason for recommending conservation
easements is because of the fear that future leaders would not abide by the guidelines
established by the committee. Director Blank indicated that he has not had the time to do
any research on the easement concerns. His current plan of action is that the Open Space
Committee report will be passed on to the City Council after PRAC's comments have
been added as an addendum. The Council wants to hear everyone's comments on this.
PRAC will be making a recommendation on it at a future meeting. Director Blank said it
will remain on the agenda until PRAC feels it's ready to be forwarded to the Council. He
also stated that PRAC could hold an information meeting on the report and allow other
groups and the public to make comments. Commissioner Priebe said we should address
the issue of a public meeting very cautiously. He doesn't want a public meeting to imply
to the residents that this is open to debate. Director Blank said that wasn't his intention.
Commissioner Wahl said we should have a public information meeting mainly to discuss
the issue of conservation easements. If the Minnesota Land Trust gets involved, this
needs to be explained to the public. Beth Nixon mentioned spending $10,000 to $15,000
on conservation easements. Commissioner Wahl wasn't sure where that figure came
from. Chair Anderson thinks the Land Trust will be an issue with the Council. Mark
Peterson said that initially the Land Trust was brought up as the way to go. It is a way to
assure that future Councils do not change the land uses that have been purchased as open
space. Commissioner Wahl said that the deeds for each property state that after 15 years,
the agreement on how the open space is maintained expires. Commissioner Thompson is
concerned about future Councils not being allowed to make changes to these parcels,
however, she thinks that 15 years isn't restrictive enough, but 100 years may be too
many. Commissioner Priebe wants these parcels to be protected for the long term.
Commissioner Fiemann thinks the parcels need to be protected longer than 15 years, also,
and he's concerned about the statements regarding restricted access to the parcels.
Notices will be sent to residents living around the open space parcels inviting them to
come to the next meeting, as well as general announcements of the meeting appearing on
cable TV and in the local newspaper.
PRAC Minutes/September 1998
Page 31
6. NEW BUSINESS
a. Draft CIP for 1999-2003. Director Blank said no action is necessary on this proposal
tonight. Projects in 1999 include West Medicine Lake Park — the covered bridge, boat
dock, park signs, and two drinking fountains. The 494 bridge/trail has been in the works
for three years. A federal grant has been approved for 1999. There is a lot of red tape in
using federal money for a trail/bridge across a freeway. Elm Creek Playfield park
building with bathrooms. Activity center/fieldhouse. Replacing neighborhood park
playgrounds. Commissioner Musliner asked if Parkers Lake playground is on that list.
Director Blank said not all parks have been evaluated yet. Youth sports fields upgrade —
the Wayzata School District they will be proposing a referendum for fall and some of that
money could be used to help with this. Art in the Park, swings at Shiloh Park, the
development of Mud Lake Park is a possibility, ice center misc. items, and Zachary Park
lighting. 2000 — activity center, trails, payment for stage, fields upgrade, playground
replacement, land acquisition of 10th playfield, picnic shelter at Zachary Park, 22nd
Avenue & Vicksburg Lane mini -park, new playground at Elm Creek Playfield, electronic
community bulletin board, and special gardens at the activity center. 2001 — another
payment on the stage, trails, two playground replacements, land acquisition for 10th
playfield. 2002 — final payment for stage, trails, pavilion at West Medicine Lake Park,
playground replacement. 2003 — trails, playground replacement. At next month's
meeting, the CIP will have costs attached to each item. Action by PRAC could be taken
at the November meeting. Commissioner Wahl asked about trails at West Medicine Lake
Park. Director Blank said woodchip trails are currently under construction.
7. COMMISSION PRESENTATION
None.
8. STAFF COMMUNICATION
None.
wLAu 1
The meeting adjourned at 9:20 p.m.
0
September 28, 1998 CITU OF
PUMOUTR
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Rhsa Bendickson
4BER240
a nM 5446
Dear Russell & Emma:
I would like to invite you to the next Parks & Recreation Advisory Committee Meeting
on Thursday, October 8th at 7:00 P.M. in the Council Chambers at City Hall. The PRAC
Committee will be discussing the Open Space Committee's recommendations regarding
the future management and protection of our open space properties, of which you live
near or adjacent to. The Open Space Committee's recommendations are as follows:
C i hlal IJ G 7:C _ef l l Ylf.Y-N'I
Open spaces shall be managed with best management practices to restore, enhance,
and perpetuate the native ecosystems and increase biodiversity. Development of
individual management plans will rest with City staff, while taking advantage of
available outside resources.
Encourage educational partnerships/opportunities with schools, organizations, etc.
SITE SPECIFIC CONCERNS/RECOMMENDATIONS:
Tamarack site along Co. Rd. 73.
Due to the high quality wetland and tiie lack of potential development, this site should
be left as natural as possible. Use the necessary management techniques to maintain
and better the environment, but do not encourage users with a path or interpretative
trail. Establish boundaries to discourage encroachment.
Hardenburg property west of 101 on 12th Ave.
Manage area to preserve natural state and allow limited access to protect high quality
site. A picnic shelter may be built on the old homesite. No parking lot within
property boundaries. Parking on 12th Ave. spur with a person gate.
PLYMOUTH ABeautifu[TfaceToLive
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
gym s www.d.plymouth.mn.us
Possibly to try "garbage out" like the BWCA, but a garbage can may be needed.
Need to establish property boundaries to discourage encroachments. Also, need to
educate adjoining property owners about environmentally friendly shoreline
management techniques, control of non-native plants, etc.
Big Woods site adjacent to new Wayzata High School.
Continue educational components (native plantings, deer exclosure, wild rice, etc.).
Positive signage should take place in the form of site identification, plant
identification, and information. This could be done as a cooperative venture with the
City and the School. Establish a perimeter pathway consisting of wood chips
constructed around the site. There may be some loops off of the existing blacktop
path to encourage use by individuals that may be challenged. The committee agreed
that the site, as well as the perimeter path should not be used for athletic purposes by
the school. Outside resources should be considered, for example, the student nature
area projects in terms of path layout, access, etc. Establish property boundaries to
discourage encroachments and encourage respect of adjacent private property by
users.
Please feel free to attend this meeting on an informative basis or to bring forth any ideas
or concerns you may have. If you have any further questions, you may contact me at
509-5941.
Sincerely,
Mark S. Peterson
Superintendent of Parks
Cc: Eric Blank, Director of Parks & Recreation
10/05/98 MON 11:27 FAX 812 452 5550 CAMPBELL —4 PLYMOUTH QJ 002
CAMPBELL KNUTSON
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BY FAX AND MAIC
Mr. Eric Blank
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
RE: OPEN SPACE
Dear Eric:
1'rofemional Association
Attorneys at Law
651)452.5000
Fax(651)452.5550
Author's DJrect D!a!_ 236213
October 5, 1998
Jml J.
Anidren McDowell I'ichlrr
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john P. K,d ly
N-t,uhe ). Rd
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The Open Space Committee has asked for suggestions on how future City Councils can
be prevented from selling open space or diverting it to some other use. The best method for
accomplishing this would probably be, a Charter amendment that would require voter approval
to sell open space acquired as part of a bond referendum. A second method would be to sell
or give the development rights to an organization such as the land trust.
Although this is largely a philosophical not legal issue, tying up the use of land in
perpetuity presumes we are wiser than future generations. Changed circumstances may make
it appropriate, for example, to sell existing open space to acquire better open space. I have
worked with cities that acquired park land twenty-five years ago that is now deemed worthless
for park purposes, but which is impossible to sell because of the way in which it was acquired.
RNK:sm
Suite 317 • E;igandale Office Center 0 1380 Corporate C:c•.ruer Curvc. 9 Fm,i)n, MN 55121
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City ofPlymoutlz
1999 - 2003 Capital Improvements Program
Park Projects- 2000
Park Park Park
Project Park CIP Planning Park _ Dedication Dedication Replacement Community Other
Number _ Project Year and Construction Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes
Design Trails Parks Funding Fund (CIF)- Sources
3rd Payment Stage 21,000
YouthorfsS Fields Upgradep 100,000
Activity Center Gardens/Landscaping 75,000
Activity Center Construction 100,000
Mud Lake Neighborhood Park 200,000
Trails 75,000
Playground Replacement 175,000
Parkers Lakc Road & Parking Repair
Art in the Park 15,000
Land Acquisition 10th Playt eld_ _ - 400,000 400,000
LI:
City of Plymouth
1999 - 2003 CapitallmprovememN Program
Park Projects - 2001
Park Park Park
Project Park CIP Planning Park Dedication Dedication Replacement Community Other
Number _ _ _ Project Year and Construction Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes
Design Trails Parks Funding Fund (CIF) * Sources
4th Payment Stage 20,000
Trails _ 10000
Land Acquisition 10th Playfield 100,000 400,000
Playground Replacement 90,000
Art in the Park 20,000
111 V7.1 -
City of Plymouth
1999 - 2003 Capital Improvements Program
Park Projects - 2002
Park Park Park
Project Park _ CIP Planning Park Dedication Ddicationt Replacement Community Other
Number Project Year and Construction Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes
Desi n Trails Parks Funding Fund CIF) * Sources
Last Payment Stage 19,000
Trails _ - 100,000
Playground Replacement 90,000
Art in the Park- 20,000
i
DRAFT
City of Plymouth
7999 - 2003 Capital Improvements Program
Park Projects - 2003
Park Park Park ----
Project Park CIP Planning Park Dedication Dedication Replacemax47 Community Other
Number Project Year and Construction Playfields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes
Desi o Trails Parks Funding Fund (CIF) * Sources
Trails100,000
113 N1
City of Plymouth -
1999 - 2003 Capital Improvements Program
Park Projects -1999
Park Park Park
Project Park CI_P Planning Park Dedication Dedication Replacement Community Other
Number _- Project Year and Cnvetroa Play—fields Neighborhood MSA Improvement Funding Total Other Funding Sources Notes
Design Trails Parks Funding Fund (CIF) * Sources
Trail I-494 Co.Rd. 9 Bridge 99 98 99 185,000
2nd Payment - Stage 22,079
Activity Center/Fieldhouse 99 98 99/00 70,000
40,000WestMedicineLakePark10,000 25,000
Elm Creek Playfield Building 140,000 35,000* *Left in current project fund balance.—
290,000Replace3playgrounds
Donation to Oakwood School Playground 15,000
Youth Sports Field Upgrade 90,000
Art in the Park _ 10,000 51000
Swings at Shiloh - 6,000
100,000ZacharyParkLighting _ _ _
Replace bench, trash, bleachers, chairs, etc. 25,000
Ave & Vicksburg mini -park Phase 1 50,000
122nd