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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 01-08-1998Regular Meeting of the Park and Recreation Advisory Commission January 8,1998, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action S. Unfinished Business a. West Medicine Lake park update b. Elm Creek playfield update c. East Medicine Lake regional trail update d. Armstrong High School gym update e. Activity center update f. Aggressive skate park update 6. New Business a. Review all 1998 facility use policies and rental rates b. Review 1997 annual report draft, which will be handed out at Thursday's meeting no action necessary until February) c. Proposal to donate little peninsula on Medicine Lake to city for park purposes 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting - February 12 parks\staff\eric\prac\agendas\jan98.doc Minutes of the Park and Recreation Advisory Commission Meeting November 13, 1997 Page 36 Present: Chair Anderson, Commissioners Johnson, Thompson, Wahl, Willegalle; staff Blank and Pederson; Planning Commissioner Berkowitz Absent: Commissioners Priebe and Fiemann 1. CALL TO ORDER Chair Anderson called the November meeting to order at 7:05 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Willegalle and seconded by Commissioner Thompson to approve the minutes of the October meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. None were present. c. Others. See item 6a. 4. PAST COUNCIL ACTION Several more change orders and final payments were approved on the ice arena project. 5. UNFINISHED BUSINESS a. West Medicine Lake Park update. The parking lot has been paved, the picnic shelters will be built in the next two weeks, sodding around the beach area has been done, the boat launch and ice fishing access is ready to go, and the playground is in. b. Elm Creek Playfield update. Fields have been sodded at Elm Creek, workers finished the maintenance room that controls lighting and irrigation, and paving of trails is complete. We expect to use the softball fields next April. We've started using the gym at the high school for adult basketball and volleyball. c. East Medicine Lake regional trail update. Asphalt is down on the road portion, utilities will be underground, some retaining walls are in, but the trail will not be paved until next spring. d. Armstrong High School gym update. The gymnasium wood floor is being sanded and stained and is scheduled to open by Thanksgiving. The school is very excited about it, and said it appears larger than they anticipated. PRAC Minutcs/November 1997 Page 37 e. Activity Center update. Council met with the activity center subcommittee. They looked at four scenarios for the building. The subcommittee thinks it should be located on 34th Avenue rather than trying to attach it to Life Time Fitness. There may be ajoint project with the School Districts on an early childhood center to be located within the activity center. f. Name for northeast neighborhood park. Staff won't do any naming until next spring. g. Aggressive skate park update. Two separate groups have made proposals to put an indoor skating facility behind the Dance Shoppe on Fembrook Lane. One party has since withdrawn their proposal. At the same time Director Blank is working with a group on an outdoor site plan. One of the alternatives will be to wait and see what happens with this indoor plan. Several cities are considering a joint regional facility affiliated with the Northwest Y. The ice arena is busy night and day. The first official high school game is this Saturday. Both high schoolboys teams are now practicing there. Youth hockey games start soon. The City gets 30% of the revenue from the pop and candy machines in the lobby. Commissioner Thompson asked if both rinks will be ice year round, or if one of the rinks could be used for something else next summer. Director Blank said right now it looks like ice will remain on both rinks year round. The boards will come down temporarily on the Olympic rink for some special maintenance to get rid of mysterious brown rings showing up on the ice. 6. NEW BUSINESS a. Northwest Plymouth planning consultant. Alan Brixius of Northwest Associated Consultants was present to interview commissioners . He stated that the interviews are _ intended to get perceptions and feelings about what should be in the comprehensive plan through the year 2020, such as land uses, identity perspective, image perspective, etc.. So far he has talked with Corcoran and Maple Grove. He has met with the Planning Commission and later tonight he will meet with the Environmental Quality Committee. Chair Anderson said PRAC has not spent a lot of time talking about northwest Plymouth. Mr. Brixius asked what type of growth, if any, should be taking place in northwest Plymouth. He stated that no meetings have been scheduled yet with developers. Mr. Brixius has not formed any strategy to date and is still getting feedback. He will do an inventory of ownership patterns, lot size constraints, etc. Based on a survey that was recently done of property owners in northwest Plymouth, it appears that those who own larger tracts of land were more interested in development. Planning Commissioner Berkowitz asked how the city goes about acquiring land for parks. Director Blank explained park dedication and said in 1980 when the first comprehensive plan was done, the entire city was divided into 50 walking neighborhoods, with the idea that each of these neighborhoods would have a park. Mr. Brixius asked about the desire for future trails in this area. Commissioner Willegalle wants to see a continuous trail system and would like them to be off-road. Commissioner Wahl said that Elm Creek is a unique feature of this area and should be taken into consideration when planning this part of Plymouth. Director Blank said we have had excellent response from developers in terms PRAC Minutes/November 1997 Page 38 of park dedication and building trails. Mr. Brixius reviewed what PRAC's thoughts and concerns were: land uses should give some consideration to new urbanism, Elm Creek preservation, trails, designated park areas, the golf course issue, and an additional playfield. Planning Commissioner Berkowitz said a major issue here is where the Elm Creek interceptor is going to go. One of the options that is going to be explored is a no - growth option. Does Plymouth need to grow any further? Mr. Brixius thanked the Commission for their time and input and indicated that he had to be on his way to another meeting beginning at 8 p.m. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank stated that the December meeting may be canceled. 9. ADJOURNMENT The meeting adjoumed at 8:05 p.m. Skate Park Estimated Costs Operation 100 days Staff Insurance Repairs Supplies, phones, misc. Revenue Required 50 kids x 100 days x $4 = 35 kids x 100 days x $6 = B. Behind Ice Center 35,000 12,000 6,000 10,000 63,000 equipment fence gate house misc. - rain tarps, etc. All new equipment, add $30,000/$35,000. Storage cost of equipment not known. 12,000 5,000 500 1,000 18,500 20,000 21,000 III MOW TR i: , Y • 111111! § a lilllllll 111 •1111''1i1 i 111111 111 I• - - , -- i G .. YCGICL¢ EGRESS DRIVE TO i e F.'. LATCH FEeCE/WALL * tom OVERHEAD DOOR / \ 6. cm LODAi IONS -SEE ARCH PLANS SEE ARCH PLANS 2 ua •`+.. c - . , Q ORO55 GILT —,R R Ip . .• I PLYhOUttl IEE ARENA .+% _ -. / .. D muvr ., ea = OU7900R POOL a' iENPORART PENCE rtNESS EE ARCH PLANS L£E'fIM_ F,JTURE 1.. 1 NOTES L ALL Bf 1» eVe.el..Ilet 1I1I 11 11 11 - ARE TOI 2- USE P, MULnFLJ 1111111111 a 1 11111 III IIIIi1 ;,, aco' UNLESS woo 11 11 1; $ 1111 I. I 1 11.1111111 :' ` I o / xe y. l 111 1111111=::: PENCE/ w ALL' l ` a' 0.R.+ ee =' 1CL C 1111 I I SEEARChPLANr- PLYMOUTH BOULEVARD v--j •I C,w>jeYr, --P-R PD D..._SI TE. FENCE.—`--- - G7,E7 I"IY 1'1 A-'Y - 6TH AVE. N NOV-24-1997 12:16 RBNSDRLE COMMUNITY ED 612 535 9842 P.03 DRAFT DRAFT DRAFT Skate Park Project Rotating Site - Option 2) Revenue Description Budget Charge a fee per youth, per session $5-6 x _ youth Less than 50% offee would go to Sponsor and more than 50% to Legacy Expenditures Description Budget Legacy would provide: $5,000 per month/,5,7I- uipment (all except mini ramp) surance, - (Vlu' ]v@'"i$ > GIri /iJ p()isr gL M5dt 1 Staffing, Training, sample Waiver, Competitions Sponsors would provide: Rotating Sites: a. Robbinsdale/Crystal/Golden Valley b. Brooklyn Center/New Hope/Maple Grove c. Hopk4WM metonka/Plymouth Area. Fenced ice rink or parking lot (50' x 10()') Hours: 10 a.m. - 1 p.m. / 2 - 5 p.m. / 6 - 9 p.m. Time tine: June / July / August (4 weeks per site) Recommendations front Legacy Waiver Parent provides signature on site Equipment: Mandatory - Helmets, knee pads, Optional - Elbo pads, wrist pads, etc. Membership: Youth could purcase a seasonal membership and enter the park for a reduced fee. Note: All dollar fizures are Park Overview 725 Tower Drive Medina, MN 55340 Tel: (612) 478-3177 I'm (612) 478-3176 www.TrueR!de.com Plymouth Park and Recreation Department Ph. 509-5200 1998 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE The City of Plymouth's Park and Recreation facilities are provided for the wholesome leisure - time activities of all City residents. Use of these facilities is governed by policies established by the Plymouth City Council as recommended by the Park and Recreation Advisory Commission. The following procedures and policies have been developed for park facility usage. It is the responsibility of the Park and Recreation Department to administer these policies fairly and equitably. Any group wishing to use Plymouth's park facilities should make a request providing as much lead time as possible. Fourteen days is the minimum request time for any (special event) facility usage. Requests will be filled based on availability and facility condition. In order to ensure maximum availability to residents, we are not allowing usage to non -Plymouth groups. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over any single event. Requests will be denied and/or revoked when and if the City believes damage may occur to park facilities. The decision to grant or revoke a request is solely up to the discretion of the Director of Park and Recreation and/or his appointee. By adopting this policy, the City reinforces its commitment to provide clean, safe and fun parks for every resident's enjoyment. ELIGIBLE PLYMOUTH USER GROUPS IN ORDER OF PRIORITY: 1. Plymouth Park and Recreation sponsored programs. 2. Youth athletic associations serving Plymouth residents. 3. Plymouth resident groups (50% of the group must be Plymouth residents). 4. Plymouth non-profit civic organizations, i.e., Civic League, Lions, Jaycees, etc. 5. Registered teams participating in City programs. 6. Private Plymouth companies. 7. Churches located within Plymouth. SEASONAL FACILITY RESERVATIONS 1. Plymouth athletic associations and adult programs made up of at least 50% Plymouth residents will be given free use of athletic facilities to conduct their normal day to day programs. Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals and soccer nets (you must supply soccer corner flags). a. The City will attempt to provide facilities .. " to youth athletic associations based on the percent of Plymouth children in their program. This may not be possible at all times. b. All groups will be charged a fee for special tournaments. 1998 Park Facility Rental Policies Page 2 SPECIAL EVENT FACILITY RESERVATIONS Facilities that are available, after scheduling seasonal field reservations, are on a first-come, first-served basis. Any group wanting exclusive reserved use of a facility is required to pay a rental fee. All estimated special event rentals must be paid a minimum of seven days prior to the event. 1998 GENERAL FEE SCHEDULE 1. Softball/baseball, hockey/broomball $34 12/hour or $66 $70/day 2. Football/soccer $16 18/hour or496 100/day 3. Warming house attendant (required for rink rentals) $9/hour 4. Field lights (programmed in advance) $20/hour 5. Rink lights (programmed in advance) $10/hour 6. Softball taummnwnt rental (ZaehaFD4ayfield) $275/day for 4 fielde 7. Diamond D, -y $10/b A refundable $100 damage deposit must accompany all applications for rentals of $200-$500. A $200 damage deposit is required for rentals over $500 (waived for City athletic associations). For day long rentals ball fields will be dragged and lined prior to usage. Rakes, drag mats, and chalkers will be available to users for any additional maintenance. The City will not be held liable for any loss, damage, injury, or illness incurred by the users of any City facility. NOTE: All groups are responsible for repaying, in full, any and all damages resulting from theft or vandalism to any equipment or facilities used during their rental period. Any cancellation by user will result in loss of deposit if made less than 30 days prior to the event. If cancellation is made before that, a $25 service fee will be retained. The Plymouth Park and Recreation Department will determine the amount of refund on any weather shortened events. PARK RULES (Penalty for violation is loss of deposit) 1. No game may start before 8 a.m. Monday through Saturday, or before 10 a.m. Sunday. 2. No inning or period may start after 10 p.m. Monday through Saturday, or after 9 p.m. Sunday. 3. No motorized vehicles or machines are permitted on park property without the consent of the Park and Recreation Department. 4. There will be no consumption of intoxicating beverages on park property, unless a special permit is issued by the City Council. (Anyone selling beer will be required to supply a minimum of two portable toilets.) 5. Adult batting practice is prohibited at Zachary Elementary School. 6. User groups are required to pick up any trash produced by their event in the park and parking lot. Plymouth Park and Recreation Department Ph. 509-5200 1998 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE The City of Plymouth's Park and Recreation facilities are provided for the wholesome leisure - time activities of all City residents. Use of these facilities is governed by policies established by the Plymouth City Council as recommended by the Park and Recreation Advisory Commission. The following procedures and policies have been developed for park facility usage. It is the responsibility of the Park and Recreation Department to administer these policies fairly and equitably. Any group wishing to use Plymouth's park facilities should make a request providing as much lead time as possible. Fotu-teen days is the minimum request time for any (special event) facility usage. Requests will be filled based on availability and facility condition. In order to ensure maximum availability to residents, we are not allowing usage to non -Plymouth groups. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over any single event. Requests will be denied and/or revoked when and if the City believes damage may occur to park facilities. The decision to grant or revoke a request is solely up to the discretion of the Director of Park and Recreation and/or his appointee. By adopting this policy, the City reinforces its commitment to provide clean, safe and fun parks for every resident's enjoyment. ELIGIBLE PLYMOUTH USER GROUPS IN ORDER OF PRIORITY: 1. Plymouth Park and Recreation sponsored programs. 2. Youth athletic associations serving Plymouth residents. 3. Plymouth resident groups (50% of the group must be Plymouth residents). 4. Plymouth non-profit civic organizations, i.e., Civic League, Lions, Jaycees, etc. 5. Registered teams participating in City programs. 6. Private Plymouth companies. 7. Churches located within Plymouth. SEASONAL FACILITY RESERVATIONS 1. Plymouth athletic associations and adult programs made up of at least 50% Plymouth residents will be given free use of athletic facilities to conduct their normal day to day programs. Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals and soccer nets (you must supply soccer corner flags). a. The City will attempt to provide facilities to youth athletic associations based on the percent of Plymouth children in their program. This may not be possible at all times. b. All groups will be charged a fee for special tournaments. 1998 Park Facility Rental Policies SPECIAL EVENT FACILITY RESERVATIONS Page 2 Facilities that are available, after scheduling seasonal field reservations, are on a first-come, first- served basis. Any group wanting exclusive reserved use of a facility is required to pay a rental fee. All estimated special event rentals must be paid a minimum of seven days prior to the event. 1998 GENERAL FEE SCHEDULE 1. Softball/baseball, hockey/broomball $12/hour or $70/day 2. Football/soccer $18/hour or $100/day 3. Warming house attendant (required for rink rentals) $9/hour 4. Field lights (programmed in advance) $20/hour 5. Rink lights (programmed in advance) $10/hour A refundable $100 damage deposit must accompany all applications for rentals of $200-$500. A 200 damage deposit is required for rentals over $500 (waived for City athletic associations). For day long rentals ball fields will be dragged and lined prior to usage. Rakes, drag mats, and chalkers will be available to users for any additional maintenance. The City will not be held liable for any loss, damage, injury, or illness incurred by the users of any City facility. NOTE: All groups are responsible for repaying, in full, any and all damages resulting from theft or vandalism to any equipment or facilities used during their rental period. Any cancellation by user will result in loss of deposit if made less than 30 days prior to the event. If cancellation is made before that, a $25 service fee will be retained. The Plymouth Park and Recreation Department will determine the amount of refund on any weather shortened events. PARK RULES (Penalty for violation is loss of deposit) 1. No game may start before 8 a.m. Monday through Saturday, or before 10 a.m. Sunday. 2. No inning or period may start after 10 p.m. Monday through Saturday, or after 9 p.m. Sunday. 3. No motorized vehicles or machines are permitted on park property without the consent of the Park and Recreation Department. 4. There will be no consumption of intoxicating beverages on park property, unless a special permit is issued by the City Council. (Anyone selling beer will be required to supply a minimum of two portable toilets) 5. Adult batting practice is prohibited at Zachary Elementary School. 6. User groups are required to pick up any trash produced by their event in the park and parking lot. CITY OF PLYMOUTH SPECIAL EVENT/PARK USAGE APPLICATION Application will not be considered without deposit.) 1. Organization 2. Person in Charge: 3. Dates desired Name Address Phone: 4. Fields/rinks desired 5. Will food or merchandise be sold? Rink charges Field charges Lights ($10/hr/rink, $20/hr/field) Warming house attendant ($9/hr) rink rentals only) TOTAL Estimated Beer? Actual (Office Use Only) I, , understand that a part or all of the deposit fee will be forfeited if condition of the park requires extra duties for the Park and Recreation Department, and that I and the representative organization are responsible for conduct of participants and any resulting damages. Signature Date PLAYFIELDS AND THEIR FACILITIES All have park shelter buildings) Bass Lake 1 SB/BB 5450 Northwest Blvd. 1 90' BB 1 S/F-L 1 HR -L 4 T -L LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L Oakwood 2 SBBB-1L 1700 Co. Rd. 101 1 90' BB -L 3 S/F-2L Plymouth Creek 1 HR -L Plymouth 3 SB/BB-L 9805 36th Ave 3 S/F-L 4 T -L 2 HR -L 1 BKB-L Plymouth Creek 2 SB/BB-L 3625 Fembrook Ln 1 90' BB -L 2 S/F-1L Ridgemount 12000 Ridgemount Ave Parkers Lake 1 SB/BB Zachary 15500 Co. Rd. 6 2 90' BB -1L 4355 Zachary Ln 1 S/F-L 4 T -L 1 BKB-L 2 SB/BB 2 S/F 2 HR -L 4 SB/BB-L 1 90' BB -L 2 S/F-L 2 HR -L 4 T -L 1 BKB-L KEY SB/BB = Softball/Youth Baseball Field S/F = Soccer/Football Field HR = Hockey Rink T = Tennis Court BKB = Basketball Court L = Lighted Plymouth Parks and Recreation Ph.509-5200 PARKERS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be rented by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted at least ten days in advance of the date for which the reservation is requested. Reservations must be paid at least five days prior to usage, or usage may be canceled. If the recreation department is unable to secure a building attendant within one week of your reservation, we reserve the right to cancel the reservation. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. to 11 p.m. with the exception of national holidays (pending availability of the building and an attendant). There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crockpots, roasters, etc. The multi-purpose room is an informal, casual, meeting room with a rubber floor that does not have the same appearance as a tiled or linoleum floor. If you have any questions about whether this room is appropriate for your use, please make arrangements in advance to view it. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of this facility. or Use (fees include building attendant) hool Districts 281 and 284 will be charged a fee of $9 $9`, per hour, with a 2 -ho nimum. Rules and Regulations Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness incurred by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. At no time should decorations be hung using tape, nails or tacks. General clean-up of the facility is required (wiping off tables, helping put away tables, chairs, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. The building attendant will arrive 30 minutes prior to the starting time of your event to begin arranging the room per your advance instructions. This is the time that you may also enter if you wish to decorate or set U food, etc. Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 474-9542 Eric Blank 553-9922 Pavilion ph. no. 476-2822 Plymouth Parks and Recreation Ph.509-5200 PARKERS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be rented by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted at least ten days in advance of the date for which the reservation is requested. Reservations must be paid at least five days prior to usage, or usage may be canceled. If the recreation department is unable to secure a building attendant within one week of your reservation, we reserve the right to cancel the reservation. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. to I 1 p.m. with the exception of national holidays (pending availability of the building and an attendant). There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crockpots, roasters, etc. The multi-purpose room is an informal, casual, meeting room with a rubber floor that does not have the same appearance as a tiled or linoleum floor. If you have any questions about whether this room is appropriate for your use, please make arrangements in advance to view it. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of this facility. Rules and Regulations Every group using the facility must be raider competent adult leadership. The organization or user group shall assume frill responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness inured by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. At no time should decorations be hung using tape, nails or tacks. General clean-up of the facility is required (wiping off tables, helping put away tables, chairs, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. The building attendant will arrive 30 minutes prior to the starting time of your event to begin arranging the room per your advance instructions. This is the time that you may also enter if you wish to decorate or set un food, etc. Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 474-9542 Eric Blank 553-9922 Pavilion ph. no. 476-2822 Plymouth Parks and Recreation Department 3400 Plymouth Blvd., Plymouth, MN 55447 PARKERS LAKE PAVILION ROOM RENTAL APPLICATION Person responsible Zip Home Ph. Work Ph. Organization (if applicable) Purpose of use (e.g., birthday party, luncheon, seminar, etc.) Approx. no. No. of round No. of rectangular No. of Do you want use of attending? tables?* tables? chairs? 100 -cup coffee pot?** We have six round tables, which seat 8-10, and two rectangular tables are also available.) You must provide coffee and cups.) Use the chart below to fill in the starting and ending time of your event and the fees due. All rentals are at a 2 -hour minimum. If your event runs over the allotted rental period, you will be charged for the extra minutes at a pro -rated fee. User Date of Rental Start Time End Time Total Hrs. Fee Due SCHOOL DIST.281 OR 284 9/hour, 2 hour minimum) PLYMOUTH NON-PROFIT GROUP 28/hour, 2 hour min.) PLYMOUTH PRIVATE GROUP 40/hour, $200 damage deposit, 2 hour minimum) NON-RESIDENT GROUP 50/hour, $200 damage deposit, 2 hour minimum) OFFICE USE ONLY****************e**************** FEE PD. CHECK NO. DEPOSIT PD. CHECK NO. RECD BY DATE TENTATIVE CONFIRMATION FOR USE OF PARKERS LAKE PAVILION Date Time Park and Recreation staff member approving confirmation Plymouth Parks and Recreation GUIDELINES FOR USING THE PARKERS LAKE NORTH PICNIC SHELTER Ph. 509-5200 The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week, from April 15 -September 30. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted at least three days in advance of the date for which the rental is requested. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. There are three time periods to choose from when renting the picnic shelter: 10 a.m. to 4 p.m., or 4 p.m. to 10 p.m., which are considered half-day rentals, or 10 a.m. to 10 p.m., which is considered full-day rental see fees below). There is a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key. The shelter closes at 10 p.m. Rental Fees Residents Non -Residents Half -Day Mon. -Fri. $35 Sat./Sun./Hol. $50 Mon.-Fri.$35 Sat./Sun./Hol. $60 Full -Day Mon. -Fri. $70 Sat./Sun./Hol. $100 Mon.-Fri.$70 Sat./Sun./Hol. $120 75 Renter's Name Address PICNIC SHELTER APPLICATION Ph. hm) wk) Zip _ Name of business, church or group (if applicable) Circle day of rental: SU M T W TH F SA Date Time of rental If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Pay key deposit with separate check when Plymouth, MN 55447 you pick up key --we are not open on weekends.) On the day of the rental a sign will be posted stating shelter is reserved. to M**M xM x:<x *M*FOR OFFICE USE FEE PAID CHECK # STAFF INITIALS DATE Plymouth Parks and Recreation GUIDELINES FOR USING THE PARKERS LAKE NORTH PICNIC SHELTER Ph. 509-5200 The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week, from April 15 -September 30. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted at least three days in advance of the date for which the rental is requested. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. There are three time periods to choose from when renting the picnic shelter: 10 a.m. to 4 p.m., or 4 p.m. to 10 p.m., which are considered half-day rentals, or 10 a.m. to 10 p.m., which is considered full-day rental see fees below). There is a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key. The shelter closes at 10 p.m. Rental Fees Residents Non -Residents Half -Day Mon. Fri. 35 Sat./Sun./Hol. 50 Mon. Fri. 40 Sat./Sun./Hol. 60 Full -Day Mon. Fri. 70 Sat./Sun./Hol. 100 Mon. Fri. 75 Sat./Sun./Hol. 120 Renter's Name PICNIC SHELTER APPLICATION Ph. hm) wk) Zip Name of business, church or group (if applicable) Circle day of rental: SU M T W TH F SA Date Time of rental to If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Pay key deposit with separate check when Plymouth, MN 55447 you pick up key --we are not open on weekends.) On the day of the rental a sign will be posted stating shelter is reserved. OFFICE USE FEE PAID CHECK # STAFF INITIALS DATE PARKERF 'AKE PLAYFIELD s Picnic Shelter41 t •1: M.Yoom.lOonn.Mpr Ylyq . PI.Y M.. - - f`I,.1 Ail \` \ p w' Y'"' } "`•. ` 1 ';\z • 1,11 , ' : : .• N a 1 J soccer/FooubN ftsebaN Mrsadlzs 1 iii. • j d - 1j \ 1; I SOCC4WFoolbal '•. ':S Play Qa 1 100 \ sottbap/sasabap lllS 0 ' • •'• The softball field is available to rent on Saturdays and Sundays when not being used by organized athletics Please call"509-5200. Field rental must be paid with a SEPARATE check. Plymouth Park and Recreation Ph. 509-5200 BASS LAKE SHELTER RENTAL POLICY - The Bass Lake shelter building is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. Reservations must be made as far in advance as possible, but at least five days prior to usage. The room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 10 p.m., pending availability A minimal number of tables and chairs are available. If you need more, it is your responsibility to provide them. There are no kitchen facilities. The shelter is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The shelter is a smoke-free building, and no alcohol is permitted. Fees for Use 1. Non-profit Plymouth groups, i.e., homeowner associations, neighborhood watch groups, boy/girl scouts, etc., may use the facility at no charge, but must pay a $25 key deposit at the time you pick-up the key. 2. Private Plymouth parties will be charged a rental rate of $15/hour with a $100 damage deposit (includes the key deposit). The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. Bass Lake Shelter Rental Application Person Responsible Me5rM Organization (if applicable) Ph. Day of Rental Date Time Number in Group Purpose of Rental Zip FOR OFFICE USE ONLY*************************** FEE/DEPOSIT PD. CHECK NO. RECD BY DATE KEY NO. ASSIGNED (KEYMUST BE MURNED NEXT BUSINESS DAY.) Bass Lake Shelter Rental Policy Rules and Regulations Page 2 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. User group is responsible for the security of the building. Make sure that ALL doors are locked when you leave. Check them from the outside. This is the only way to be sure they are locked, and some doors can only be locked from the OUTSIDE. 2. Beer and intoxicating beverages are not permitted in the shelter building, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the building. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. -All decorations, including streamers, signs and banners must receive prior approval by the Park and Recreation Department. 7. General clean-up of the facility is required. Cleaning supplies are in the janitor's room. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. PLYMOUTH PARK AND RECREATION DEPARTMENT 3400 Plymouth Boulevard Plymouth, MN 55447 Ph. 509-5200 CANOE RACK RENTAL INFORMATION Enclosed is an application card for canoe rack rental. Plymouth residents may apply for a rental space at either Parkers Lake or Medicine Lake (available at the east beach), beginning February 15. Non-residents may apply after March 1. Spaces will be available for use April 1 through October 15 for a fee of $40 for residents and $45 for non-residents. Renters must provide their own locks and must accept all responsibility for vandalism or loss. For more information, call 509-5200. All watercraft used in the State of Minnesota must be registered with the State. Call 296-2316 to request an application if you haven't already registered your canoe. The Plymouth Park and Recreation Department will recognize only the person whose signature appears on the application card as being the responsible holder of said rack. At no time, may this individual sub -lease or receive remuneration for the use of leased rack without acquiring authorization from the Park and Recreation Department. Rental to Bona Fide Canoe Owners Only No permit shall be issued to anyone except a bona fide canoe owner who certifies on the card provided that the address stated is his/her legal residence and that the canoe to be registered is seaworthy. Suitable identification of the canoe must be stated on the card, including color and manufacturer's number, if at all possible. Owner must also furnish a Minnesota State Watercraft registration number, in addition to driver's license number, if applicable. Life Preservers Each occupant must carry at least one Coast Guard approved flotation device at all times while on board canoe. Removal of Canoe at Season's End All canoes must be removed from rack no later than October 15. Securing of Canoe It is mandatory that your canoe be secured by your own device to the assigned rack at BOTH the front and rear. This is to prevent the canoe from coming loose during high winds. If this should occur, damage to other canoes would be considered the liability of the canoe's owner. SPECIAL NOTICE Canoes still on racks after October 15 may be impounded. A minimum service charge of $50 will be required for owners to reclaim their watercraft. Further, in order to provide protected storage space, such impoundment will include a minimum fee of $10 per month for each month following Plymouth Park and Recreation Ph. 509-5200 PARKERS LAKE STAGE RENTAL POLICY The Parkers Lake stage is operated by the City of Plymouth and may be scheduled for use on a rental basis by Plymouth residents, civic organizations and private groups. Rental use includes hook up to city electrical source for event amplification. Certain policies are needed to ensure the proper use and control of the stage platform, so that all people may equally enjoy it. 1. Reservations must be made as far in advance as possible, but at least five days prior to usage. 2. Event may not start before 8 a.m. and must end by 9 p.m., pending availability. 3. Event may be no longer than a maximum of three hours. 4. The stage is not available for sales or other events that are fund raising for either public or private groups, unless City approval is granted. 5. Music performance must not feature lewd or obscene lyrics or behavior. 6. Sound amplification should not exceed a reasonable level, so as not to be a nuisance to park visitors and the adjacent neighborhood. City park attendant reserves the right to regulate the music level if needed. 7. Adequate responsible adult supervision of events with a youth focus. Fees for Use Users will be charged a rental rate of $15/hour with a $100 damage deposit. The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary. Parkers Lake Stage Rental Application Person Responsible Organization (if applicable) Day of Rental Number in Group Zip Date Time Purpose of Rental FOR OFFICE USE ONLY*************** FEE/DEPOSIT PD. CHECK NO. RECD. BY DATE Parkers Lake Stage Rental Policy Rules and Regulations Page 2 1. Every group using the stage must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the facility. 2. Beer and intoxicating beverages are not permitted on the stage, in the parking lot or surrounding park areas. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, banners and signs must receive prior approval by the Park and Recreation Department. 7. General clean-up of the platform area is required. 6. Violations may result in the Park and Recreation Department denying future permits for use of the facility. DATE: January 5, 1998 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: 1998 Work Plan Attached for your review is the 1997 Work Plan from the annual report. This is being included in your packet, so you will have an opportunity to review it prior to Thursday's meeting and come up with some ideas for 1998. The rest of the draft annual report will be distributed Thursday evening. EB/np 1997 WORK PLAN I. Plymouth Ice Center/Life Time Fitness The opening and successful operation of the new Plymouth Ice Center and Life Time Fitness Complex will be one of the main work goals of 1997. This $16,000.000 sports complex will require substantial commitment from staff, Commission and the Council during this opening year. Grand opening celebrations will be planned and carried out along with the initial start up and shake down of all the operating systems in the buildings. The hirin- of additional full-time and part-time staff will require a lot of time and effort to ensure the highest quality customer service at the new ice center. While organized hockey is up and running in Plymouth and ready to move into the facility, figure skating will require a whole new level of effort. A Plymouth figure skating club will be started from scratch in an effort to promote this popular sport throughout our community. The park maintenance division will have the added responsibility of maintaining the outdoor grounds around the facility and especially the challenge of removing snow from the 700 car parking lot on an as needed basis. 2. Comprehensive Planning 1997 will be a year of comprehensive planning for the City, the parks department, and especially in northwest Plymouth. The Commission is committed. to working with the Planning Department and the Planning Commission in moving forward with planning for the next century. It is anticipated that outside consultants will help the Commission in reviewing the entire park and trail system plan, developed in 1980, and more specifically, the northwest area of Plymouth. The Commission has noted a special interest in identifying open space property above and beyond our normal park needs in this quadrant of the community. 3. Youth Sports The Commission is committed to studying the further development of Greenwood Elementary School and the old Wayzata High School for youth sports. They also want to develop a plan for a field house in 1998. Staff and Commission will work closely with the Wayzata School District in determining the best options for maintaining quality facilities for youth athletics. The new field at West Lutheran High School will open for community use. 4. Activity Center The Commission is committed to studying and making recommendations to the City Council with regard to the addition of a Plymouth activity center at the new community recreation complex. Although the capital improvements budget indicates a 1998 construction year, planning for this facility will take at least six months or longer to complete. It is anticipated that heavy involvement from the senior citizen community will help make this project a useful and vibrant addition to Plymouth. 1996 5_ 5. Open Space Negotiations will continue for the final parcels of open space during 1997. The Commission will work closely with the open space task force to develop and implement operational guidelines for the open space property that was acquired in 1996. 6. Golf Courses The Commission will pay special attention to developing strategies in 1997 that will ensure the continued operation of the three private golf courses in Plymouth for as long as possible. The Commission will further review and discuss the concept of securing rights of first refusal from one or more of the golf courses to further protect the City's long term goal of maintaining golf within the community. - 7. Skateboard Park The Commission will closely monitor the 1997 opening of a skateboard park in Burnsville. -The Commission is committed to enhancing recreational opportunities for non-traditional user groups such as in-line skaters, skateboarders and non -motorized dirt bikes. It is anticipated that the study, planning, and review in 1997 may lead to a proposed in-line skating facility in future years. 1996 -6- 1 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOI DATE: January 5, 1998 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation VIN 55447 SUBJECT: Little Peninsula (Medicine Lake) Donation to the City for Park Purposes - 122 Unit Extended Stay Hotel Attached for your review is a report from the Planning staff to the Planning Commission regarding the proposed 122 unit extended stay hotel. As I mentioned in the past, one of the side issues to this development proposal is the current idea that the Little Peninsula on Medicine Lake would be turned over to the city for park purposes. This proposal raises numerous questions for the parks department. Some of the issues are: 1. Will there be public access to the site? 2. What could the site be used for? 3. How much would it cost annually to own and operate the site? Our current thinking is that the Parks Commission should hold some type of a public discussion at one of our meetings to gather information in order to make a recommendation to the City Council whether or not the city should accept the peninsula. This could take place at the February meeting or at a special meeting depending on the timing required by the Planning Department. This is all the information we have at this time, and I will try to provide more information as it becomes available. EB/np Protection The prima protection for this site is which will e ist indefinitely. A pi geared to prese e the existing natural be developed. Wetland ordinances w 'ch protect ig] used to protect much o he site. The as wetland edge critical t m ' tainii wetlands. The open water 1 urrentl, the adja/cent regional park, bn and management and enhance it should priority wetlands could be oak forest can be included g the habitat value of the DNR -protected. Protecting the potential sotbir habitat from domestic cats should be addressed in park les an regulations. Fencing of the perimeter to minimize ' appropri to use of the forest tract along the east boundary is commended. Stewardship i^ The forest tract ould be managed to c ntrol exotic shrubs and edge species m establishing in,the sma shaded interior. Old fields are recommended as restoration site*§.for mesic and wet prairie herbs. H Ecological Assessment The majority of the peninsula is lowlands. The soils are organics except for a small area of sandy loam at the point. A maple basswood stand is on the point and has been highly disturbed in the past by the homestead. The original understory and herb layer was altered to create a lawn and shade trees. Adventative and landscaping trees, shrubs and herbs are now prominent. Because the original forest trees are still present, this tract is given a grade C. The hardwood swamp is dominated by willow, box elder and green ash. Much of the understory in the middle section is buckthorn (Figure 3H). Red -osier dogwood is common towards the southern end. The herb layer is well developed and without weed species. This community is degraded by the invasion of buckthorn. The grade is C. The shrub carr consists of red -osier dogwood and willow. The emergent vegetation is dominated by canary grass; however, several native marsh elements are still present. Due to the continued presence of many herbaceous species and adjoining upland habitat, this community is graded B. ummary eport 9404.00 Plymouth, Minnesota Page 15 The cattail marsh is part of the larger marsh surrounding the Bassett Creek headwaters. The relatively large size of the entire community gives this tract a grade B. rThe main value of this site is being the complex of different communities and habitat types and linkage to a larger wetland complex to the south. Protection The ideal protection for this site is linking it to a large protected wetland complex that includes the marsh to the south (Figure 3H), Site 3I and Site 3M. This could be accomplished by establishing the lower Medicine Lake wetland area as a high priority wetland preservation area. The reasons for establishing large and diverse protected areas are discussed under Site 3A. Stewardship Buckthorn in the hardwood swamp should be removed and controlled from further establishment. This is the only significant management issue for the site. Site 3I This site has har wood forest and wil ow swamp communities underlain by muck. Stands of trees c racterize most of the site, but they are interspe ed with stands f willow to the east (Figure 3I,M). The vegetation ' the her la er is highly degraded. Roads crisscross the site and ha comp plants such as creeping cha dandelions dominate. Cotton o it is interspersed with elm, b x edges are dominated bymac common throughout. A 9 inch observed. The site is d aded; ] ted the soil such that nonnative Kentucky blue grass and is outstanding on this site and r and green ash. The wooded id buckthorn. Dogwoods are meter bur oak specimen was w ver, it is linked to the larger willow swampto th east and on siteM and the large cattail marsh on Bassett eek. Within this rger area complex, the towering cottonw eason, ds provide. unique co ponent of the wetland habitat. For th s the community is 'ven a grade BC. Protection This site cool be protected by wetland laws and a cal ordinance which pro bits development of portions of la e wetland complexes. ummary eport 9404.00 Plymouth, Minnesota Page 16 GA, Agenda Number DATE: December 31, 1997 for Planning Commission Meeting on January 6, 1998 APPLICANT: Homestead Village REQUEST: Sketch Plan Review for a 122 -unit Extended Stay Hotel LOCATION: South of Highway 55, west of Highway 169, and east of Nathan Lane FILE NO.: 97051 COMPREHENSIVE PLANNING: C -O (Commercial Office) ZONING: O -R (Office Residential) REVIEW DEADLINE: April 1, 1998 1. REQUESTED ACTION: Staff recommends that the Planning Commission provide comments to the applicant on the sketch plan, including the required variances. Of primary importance to this request are the wetland impacts and the need for variances to mitigate the impacts. Also, the Planning Commission may wish to address the appropriateness of the use (extend stay hotel) on this site, given the site constraints. All comments will be forwarded to the City Council for their consideration. 2. DESCRIPTION OF REQUEST: The purpose of a Sketch Plan review is to give the applicant an opportunity to solicit informal comments from the City prior to incurring costs associated with a full development application. Staff has the authority to refer the sketch plan to the Planning Commission and City Council for discussion, review, and informal comment. Any opinions or comments provided to the applicant by the staff, Planning Commission, and City Council shall be considered advisory only and shall not constitute a binding decision on the request. Homestead Village (9705 1) December 30, 1997 Page 2 The applicant is in the process of preparing a formal submittal to construct a 122 -unit extended stay hotel on property located south of Highway 55, west of Highway 169, and east of Nathan Lane. The property is located immediately east of the Brown's Market building. Extended stay hotels provide units that feature in -room kitchenettes and are aimed at travelers who primarily reserve rooms for five nights or more. Homestead Village, the applicant, provides temporary lodging for the business traveler. They offer extended stay lodging and limited service accommodations for people who are on temporary assignment, attending seminars or training, or in personnel transition. Their buildings contain units furnished with a mini -office set-up with lap -top computer hookups, and a small kitchenette. Their operations do not contain restaurants, pools, recreation rooms, or large conference rooms. However, they do like to locate in areas that provide easy access to these services. Close proximity to large employment centers is also a critical component of their lodging facilities. 3. CONTEXT: A. Surrounding Land Use and Zoning North of the subject property is Highway 55. Beyond Highway 55 is land guided CO Commercial Office), zoned B -C (Business Campus) and developed with the Waterford Park office towers. Highway 169 is located east of the site. Beyond Highway 169 is the City of Golden Valley. The property to the south is guided LA -4 (Living Area - 4) and zoned RMFA Residential Multiple Family - 4). Approvals were recently granted for a 204 -unit apartment building on this site. The property to the west is guided CO (Commercial Office), zoned O -R Office Residential), and contains the Brown's Market building. Beyond the Brown's Market site is land guided LA -4 (Living Area - 4), zoned RMF -4 (Residential Multiple Family - 4), and developed with the Willow Creek Apartments, a 240 -unit residential complex. B. Natural Characteristics of Site Bassett Creek runs north -to -south through the eastern portion of this site, adjacent to Highway 169. The site, however, is not located within a Shoreland Overlay District. The eastern portion of the site lies within the flood plain and contains 1.81 acres of wetland. The site is subject to the Wetland Protection Ordinance. The Physical Analysis Map indicates no woodland stands of significance or slopes in excess of 12 percent on the site. The Physical Constraints Map indicates constraints to urban development relating to the Flood Plain and wetland located in the eastern portion of the site. Wetland and flood plain impacts would be mitigated both on and off site, as discussed later in this report. 2 Homestead Village (9705 1) December 30, 1997 Page 3 4. ANALYSIS OF SKETCH PLAN: The proposed sketch plan is for a 122 -unit extend stay hotel on a 3.32 acre site. The sketch plan includes approximately 20,000 square feet of property that is currently used for roadway purposes. The applicant is requesting that the City Council consider vacating this roadway. This road provides access to the subject parcel and the Brown's Market building located to the west. The necessary cross access and maintenance agreements would be required if the roadway is vacated to guarantee access to the subject site and the Brown's Market property. The site contains 1.81 acres of wetlands. The presence of wetlands and flood plain greatly impacts how this property can be developed. The applicant has gone through a number of site plan revisions in attempt to minimize impacts to the wetlands (see attached narrative dated December 2, 1997). These alternative development plans included: filling a majority of wetlands on the site for a three-story hotel with at -grade parking; three-story building on piles to provide additional wetland protection and flood storage; four-story building on fill; four-story building on piles; various parking structures and configurations, and purchasing additional land from the adjacent property owner. The extended stay hotel as proposed is three stories high with parking provided below the building at ground level. Additional parking would be provided on the north, south and east side of the building. Access to the site would be provided from a driveway that intersects with Nathan Lane. A. Site Characteristics/Constraints In addition to the natural constraints associated with this site, the past use of this property makes development of this site difficult. The property is currently littered with junk vehicles, semi- trailers, scrap wood and metal, and an assortment of other debris. The majority of this debris cannot be easily seen from the adjacent roadways. Removal of this material would be necessary to prepare the site for development. Access to the site would be from Nathan Lane at the intersection of Nathan Lane and the frontage road (Old Co. Rd. 15). Access to the site from Highway 55 would be from Quaker Lane N. to the frontage road. The other primary access route would be from Sherlard Parkway to Nathan Lane. Because the proposed use conforms with the existing C -O (Commercial Office) guiding, a traffic study would not be required. In addition, staff has no reason to believe that traffic generated from the proposed use would be any greater than other uses allowed under the C -O guiding. Restaurants, conference rooms, reception halls, and lounges would be prohibited in conjunction with the hotel. Therefore, traffic generation would be much less than a hotel which offers these services. Trip generation rates would likely resemble that of a midti-family apartment building, which could be expected to have roughly six trips per day per unit. Other commercial uses 3 Homestead Village (9705 1) December 30, 1997 Page 4 allowed in the O -R zoning district may generate as much, if not more, traffic than the proposed extended stay hotel. Staff is aware of concerns regarding peak hour traffic at the intersection of Quaker Lane and Highway 55. However, because the site would be developed in conformance with the comprehensive plan and zoning ordinance, the applicant would not be required to make off-site improvements to lessen traffic congestion at this intersection. The proposed extended -stay hotel, by itself, would not be the sole cause of traffic problems at this intersection. B. Consistency with Ordinance Standards Extended stay hotels are a conditional use in the O -R zoning district. As proposed, the sketch plan would appear to be consistent with the zoning ordinance standards for conditional use permits, if the necessary conditions are attached to the approval. In addition to the conditional use permit request, site plan review and a preliminary plat would be required. Currently, the subject parcel includes three separate lots of record. The sketch plan includes a number of setback variances. The intent of the variance requests is to reduce the amount of wetland impacts. The applicant's first sketch plan submitted for staff review included a three story hotel with at -grade parking that met all setback requirements, but impacted nearly all the wetlands on the site. Staff is of the opinion that this intial plan would have had a difficult time meeting the requirements of the Wetland Conservation Act, and therefore, requested that they look at alternative building and parking lot designs. When the alternative designs failed to significantly reduce the wetland impacts, the applicant reduced the setbacks as much as possible while attempting to provide sufficient area for drainage and landscaping. The following is a list of the major variances required for the proposed sketch plan: VARIANCE ORDINANCE STANDARD PROPOSED Front Building Setback 50 feet 40 feet Side Building Setback 25 feet 15 feet Parking Setback* 20 feet 7 feet Front Drive Setback 10 feet 3 feet Side Drive Setback 15 feet 10 feet Building Height 35 feet 44 feet Parking setback variance applies to eleven of the sixty-seven surface parking stalls. Height limitations in the O -R zoning district may be exceeded with the issuance of a conditional use permit. However, one of the conditional use permit standards requires the building to be setback an additional foot from side and front property lines for every five feet of additional building height. Because the site plan would include front and side yard setback variances, the building would not meet the minimum conditional use permit standards. Therefore, the applicant would need to request a variance from the height limitations of the zoning district. M Homestead Village (97051) December 30, 1997 Page 5 C. Wetland and Flood Plain Impacts The extent and location of wetlands on this property greatly limits the type of development that can occur on this site. The site has 1.81 acres (78,844 square feet) of wetlands. The sketch plan would impact 7,740 square feet (10 percent) of the wetlands. Wetland replacement would occur off-site. The sketch plan minimizes wetland impacts by locating the parking beneath the building and through setback variances. While only 7,740 square feet of wetland would be directly impacted, the sketch plan does not provide buffering around the wetland as required by City ordinance. The sum of the wetland impacts and the required buffer area is approximately 20,190 square feet. The applicant proposes to mitigate for the lack of a buffer by creating additional wetlands off- site. The sketch plan also involves placing fill within the 100 -year floodplain. In the attached narrative, the applicant states that the volume can be replaced on-site by excavating south of the parking lot or by enhancing portions of the wetland area. At the time of site plan application, the applicant would need to demonstrate that adequate flood storage can be provided on-site, and that the fill would not farther obstruct the flow of flood waters. In addition, the applicant would need to request an amendment to the Flood Insurance Rate Map. D. Off -Site Wetland Mitigation Homestead Village proposes to mitigate wetland impacts on the "Little Peninsula" which extends into Medicine Lake. The peninsula is located directly north of Sunrise Bay East Condominiums (see attached plan of the Little Peninsula). The off-site mitigation area is located northwest of the subject property within the same watershed. The Little Peninsula is approximately 11.6 acres in size, of which 8.2 acres are existing wetlands. The mitigation plan would include restoring 10,256 square feet of wetlands, and removing old fill and creating an additional 35,493 square feet of wetland. The current proposal is to use the Little Peninsula for mitigation and then transfer ownership of the entire parcel to the City for public use. Sites used for off-site mitigation must remain as wetland and be protected from development; however, public ownership is not required. If this project goes forward and is approved by the City Council, the issue of public ownership of the Little Peninsula would be considered as a separate agenda item and would not be a part of this development proposal. E. Tree Preservation/Landscaping The subject property would be subject to the City's Tree Preservation Ordinance. Up to seventy- five percent of the caliper inches of the significant trees could be removed without requiring reforestation or restitution. The exact extent of tree loss is not known at this time. However, a preliminary estimate indicates that approximately sixty percent of the significant trees would be removed. 0 Homestead Village (9705 1) December 30, 1997 Page 6 The preliminary landscaping plan is in conformance with zoning ordinance requirements. The applicant is providing additional landscaping materials along the west and north side of the site to lessen the impacts of the decreased setbacks. These landscaping materials would also help to screen the parking located beneath the building. If the existing vegetation does not adequately screen the proposed parking lot from the residential property to the south, additional landscape materials may be needed along the southerly property line. 5. Policy Issues: Appropriateness of Proposed Land Use Any use of this property would likely involve variances or some impacts to the wetlands. Other uses allowed in the O -R zoning district include such things as office, retail, and multiple -family housing. While most uses of this property would have some impacts on the wetlands or require setback variances, there may be other uses that would have fewer impacts on the site than an extended stay hotel. Small professional offices or a retail service business are examples of uses which do not require a lot of parking which may be a better use of the site in terms of wetland impacts. However, it is unclear as to what extent these other uses would impact the site. In addition, any use of this property will have to contend with the clean-up costs and the costs to prepare the site for development. Variance Requests An extended stay hotel on this site would be consistent with the guiding and zoning of the property; therefore, there are no policy issues associated with the use of the property. However, there are policy issues associated with the site constraints/impacts and to what extent variances should be granted to lessen the impacts. As stated earlier in the report, the intent of the variance requests is to reduce the amount of wetland impacts. In addition to requesting variances, there may be other ways to lessen wetland impacts on this site, such as constructing a smaller building or developing a use that is more compatible with the natural features of the property. 6. RECOMMENDATION: Staff recommends that the Planning Commission provide comments to the applicant on the sketch plan, including the required variances. Of primary importance to this request are the wetland impacts and the need for variances to mitigate the impacts. Also, the Planning Commission may wish to address the appropriateness of the use (extend stay hotel) on this site given the site constraints. All comments will be forwarded to the City Council for their consideration. C Homestead Village (9705 1) December 30, 1997 Page 7 Prepared by: John Rask, Community Development Staff (509-5457) Submitted by: 614L, t - Anne Hurlburt, Community Development Director ATTACHMENTS: 1. Applicant's Narrative 2. Location Map 3. Engineer's Memorandum 4. Article titled, "Home on the road: Extended -stay lodging chains aggressively making moves", Star Tribunre, p. D1 & D6, December 7, 1997 5. Off-site mitigation plan 6. Site Graphics 7 lvEivi®RANDUIiR Home teadDATE: December 2, 1997 Uzi TO: City of Plymouth FROM: Paul Crabtree, P.E. Development Manager, Homestead Village, Inc. SUBJECT: Homestead Village Sketch Plan Application Background Information on Homestead Village, Inc. Homestead Village Inc. is a part of Security Capital Group (SCG). The other parts of SCG are Security Capital Industrial Trust (Industrial Real Estate) and Security Capital Atlantic and Security Capital Pacific Trust (Multi -Family Real Estate). SCG has assets in excess of $5 Billion. Homestead Village has been operating for approximately 4 %2 years; has 58 hotels in operation in the states of Texas, California, Arizona, Colorado and New Mexico; has over 50 new hotels scheduled to open in 1998 in Texas, Arizona, Colorado, Alabama, California, Florida, Georgia, Illinois, Kansas, Maryland, North Carolina, Ohio, Oregon, Tennessee, Utah, Virginia, Washington and Washington D.C. Homestead Village purchases the land, builds, owns and operates the hotel. The hotel concept is extended stay for the business traveler (weekly rental). We market directly to Fortune 500 companies to provide quality extended stay, limited service accommodations for employees on temporary assignment, relocation, seminars, etc. Each unit furnishes the guest with a mini -office set-up for lap -top computer hook-up and a small kitchenette. We do not provide pool, rec room, restaurant or bar; but do try to locate our hotels near these services. We maintain a full-time security guard at night, and our managers live on the premises. In January 1997 we started processing 3 applications in the Twin Cities area - in Plymouth, Eagan, and Eden Prairie. The hotels in Eden Prairie and Eagan are scheduled to open this month (December 1997). We have been working extensively with Plymouth staff since January 1997, made many, many changes to our plans, resulting in the Sketch Plan being submitted now in November/December 1997. Summary of Sketch Plan Proposal Homestead Village is proposing to build an Extended Stay Hotel on a 3.32 acre site located in the southwest corner of Highways 55 and 169, bounded on the north by Highway 55, on the west by Brown's Market, on the east by Bassett Creek, and the south by undeveloped land and business park. The site has 1.81 acres of Wetlands. Homestead Village explored 12 Alternate Sites in the market to no avail. Homestead Village explored in excess of 20 different site configurations with various building shapes, heights, and parking configurations on the site. This 12 month site planning process included many meetings with City of Plymouth Planning, Parks and Rec, and Public Works Staff, meetings with DNR, Army Corps of Engineers, Bassett Creek Watershed District, and area neighborhood groups; and completion of land surveys, geotechnical studies, wetlands delineations, wetlands reclassification and environmental studies. The process culminated in the selection of the enclosed sketch plan. The plan entails filling of 7,740 sf of wetlands. Additional wetland impacts under City of Plymouth Buffer requirements total 20,190 sf. The Sketch Plan utilizes approximately 20,000 sf of City of Plymouth right-of-way (current service road), and Homestead Village has requested a right-of-way vacation to accomplish this. The 1.81 acres of wetlands on the site have dominant vegetation of Reed Canary Grass (weed). The wetland functions mainly as a flood plain and flood storage area. There are several old trucks and semi -trailers, old pieces of wood, metal, 55 gallon drums, and assorted other debris on the site. The City of Plymouth wetlands classification for the site is "High Quality". However a change has been applied for using City of Plymouth Rapid Assessment Methodology which reclassifies the site as Medium Quality", or Type H by Wetlands Conservation Act (WCA) standards. Homestead Village proposes to mitigate wetland impacts by purchasing and improving the Little Peninsula which extends into Medicine Lake. This peninsula site is 11.6 acres in size with 8.2 acres of existing wetlands. The peninsula parcel is vegetated with Trees, Shrubs, and open vegetated areas. City of Plymouth Wetlands Classification for the Little Peninsula is "Exceptional Quality", or Types H,, 2 & 6 by WCA standards. Homestead Village proposes to restore 10,256 sf feet of wetlands to the Little Peninsula by removing old fill, and creating an additional 35,493 sf of wetlands on the Little Peninsula by lowering portions of the uplands and providing wetlands buffer. The restored and created wetlands will be Type H by WCA standards, and exceptional by Plymouth standards. The Wetlands Replacement Plan results in no net loss of wetlands but rather a significant gain of wetlands both in quality and quantity in the City of Plymouth. Homestead proposes to transfer the 11.6 acre peninsula to the City for use as natural park lands, which would prohibit any future development on this environmentally sensitive parcel without government involvement. Area of wetland fill operations. On -Site Wetlands Impacts 7,740 SF 5.5% Wetlands Buffer area and building setback area 20,190 SF 14.0% outside of structures (30' + 15' = 451) Total 27,930 SF 19.5% Area of upland on site. 1.51 Ac 65,891 SF 45.5% Area of wetland on site. 1.81 Ac 78,770 SF 54.5% Total area of site. 3.32 Ac 144,661 SF Wetlands Mitigation NX.R.P. Buffer Creation on Wetlands Creation Pond Creation on Little Peninsula on Little Peninsula site 7,418 SF 12,136 SF Wetlands Restoration on Little Peninsula 23,357 SF 10,256 SF The "Little Peninsula" which extends out into Medicine Lake is being proposed as the Wetlands Mitigation Site (45,749 SF of new wetlands will ha rnctnrarl and created), and the land can be transferred to the City of Plymouth for use as a Nature Park. This peninsula is currently 11.6 acres in size, with approximately 3.4 acres of uplands with the remainder being either open water or jurisdictional wetlands. The site has been proposed for development in the past and has approximately four (4) concrete cabin foundations and an old metal drag line piece of equipment on it. At most times it is a peninsula, however, based on the 100 year flood elevations as shown on the FEMA maps, this site can become an island during extremely high flows. We have completed Soils Borings, a Historical and Archaeological Review, a Tree Survey, and a mapping of the jurisdictional Wetland Survey. There is one small area (Approximately 500 SF) of the site that does have some possible historical features which we would want to protect during any construction or excavation work. To achieve this protection, Homestead Village will observe a 50 feet buffer zone around the possible historical features. Approximately 10,256 SF wetlands restoration can be accomplished by removal of the existing fill, and over excavating One (1) foot to elevation 889 and then till with existing site topsoil to an elevation of 890. The other 35,493 sf of wetlands will be created by excavating uplands at the edges of wetlands to further expand the wetlands area the same as above. The current proposal is to use this site as a mitigation site for the hotel and then transfer ownership of the entire parcel to the City for public use. This type of park would be a nature park whereby people would come to view wildlife, birds, turtles, etc, within their natural habitat, creating a biological and ecological education center. A permanent deed, restriction type easement would be placed on the property to preclude any future development of the site with the exception of (as the City sees fit) temporary restrooms or similar facilities consistent with the overall use of the property. The Little Peninsula bears legal access through the existing apartments and condominium drive. The hotel site wetlands currently function mostly as storm water storage and this will not change. However, the enhancements proposed for the Little Peninsula will provide water storage, additional upgraded wildlife habitat, protect this environmentally sensitive parcel from future development, and provide the citizens of Plymouth a unique public amenity. Wetlands Seouencine Per Wetlands Conservation Act part 8420.0520 Subp. 3. the City could provide an on-site sequencing determination without written documentation from the applicant because less than 10,000 sf of wetlands is being impacted. Because of the City's Buffer requirements, the applicant is submitting full sequencing documentation. Alternative Sites. Homestead Village market analysis projected strong market demand for one hotel site at each corner" of the Twin Cities Market. Hotels are under construction in Eagan and Eden Prairie. Plymouth is at the center of the Northwest Metro Submarket. All qualified listed properties in the City of Plymouth, Maple Grove and Golden Valley and others not listed for sale, were reviewed and evaluated with regards to design, location, and/or availability. ITEM 1) 2) 3) 4) 5) 6) LOCATION Hwy 55 & 494 northwest corner next to Perkins. Hwy 55 & 494 east of Health East, site between H.E. & McDonalds. EXPLANATION Too narrow, power lines run right through the site; north of Holiday Inn. Unwilling to sell, wants to expand west. Honeywell site on Hwy 55 Under contract to a church which is purchasing the west +/- 1 mile past Waterford entire site; too large and will not subdivide. Plaza. Corner of Louisiana & Building and land too small. 9,000 SF building, clean Wayzata Blvd., south side of up required. 394 1010 West Medicine Lake Rd. 14 acres will not subdivide; setback in trees, inferior Hwy 55 west of Waterford location, wetland surrounding business. Plaza. Hwy 55 west of Waterford Plaza before Shore Dr. 7) SEC of 395 & Hwy 169 (west of car dealership) on Wayzata Blvd. Owner is General Mills. Under contract 9 acres; office use. Not for sale, no subdividing. 8) Florida Ave. & Watzata Blvd. Assembly of Express car wash. Collision center; North side of 394 unwilling sellers; off of freeway with bad visibility. 9) Lot north of 394 next to building with Empac. Both land and building for sale. 10) West of Colonnade on 394 & Park Place in Golden Valley. Under contract to undisclosed buyer. 2 acre PUD, bad visibility (existing building in the way), and under contract to another purchaser. 11) 10900-10810-10820 Wayzata Difficult assemblage of 2-3 lots/owners; requires Blvd. north side of 394. demolition. Adjacent to residential, requires zone change, road splits site. 12) 1.4 acres adjacent to Touve Unwilling to sell. site. Brown's Farmer's Market. Alternative Proiect Confieurations. Homestead Village has investigated many site design alternatives to avoid and minimize the impacts to wetlands and flood storage area. Copies of various sketch plans and site plans are on file with City of Plymouth Wetlands Coordinator. The proposed development site has several limiting factors which include: A) Wetlands B) Old unconsolidated fill, C) Debris, including scrap wood and metal, old trucks and trailers to be disposed of, D) Access, and E) Flood plain of Bassett Creek Although the site has the above conditions, it also has good visibility from both Highway 55 and 169 and is centrally located for access to major corporations - Homestead's primary clients. Therefore, Homestead Village, has contracted with professionals in the fields of wetlands, engineering, architecture, historical & archaeological, soils engineering and others, in order to propose a development plan that can be constructed while being environmentally sensitive, by potentially providing open space to the community, and still have a successful extended stay hotel on the site. The following are alternatives that were considered: 1) No Build. The "no build" scenario would not achieve the goal of the applicant. There would be no impacts to the wetland, no peninsula park, no increase in tax revenue for the City, and no flood storage impact. The applicant would have to search for land in adjacent municipalities, as Plymouth sites have been exhausted. 2) No impacts to wetlands or wetlands buffers on the site. This "no impact" scenario would result in a hotel project consisting of only 55 units. This number of units is not economically feasible. 3) Filling the Entire Site. Fill the entire site increases the number of hotel units and increases parking area. 1.81 acres of wetlands would be filled. No buffer would exist at the site. Export of approximately 44,000 cubic yards of peat material and import of 64,000 cubic yards of engineered fill. Mitigation for wetlands and flood storage and buffer impact would be off site. Off-site flood storage mitigation proved impossible because land along Bassett Creek is not for sale and the available area is minimal between Highway 55 and the flood control structure near the Golf Course. 4) 3 Story Building on Fill. Three (3) story building on fill with 128 hotel units and 135 parking spaces. Buffer would not fit on site. Off site mitigation for wetlands impact would be necessary. Buffer mitigation and flood storage mitigation would have to be off site. 5) 3 Story Building on Piles. Three (3) story, building and parking lot on piles, in the wetland area. Wetland and buffer mitigation would be off site. No flood storage mitigation would be required. Flood waters would be stored under building and parking lot so there would be no impact to flood storage. Wetlands impact of structure would be significant (approximately 40,000 SF). 6) 4 Story Building on Fill. Four (4) story building with fill has impacts on wetlands of 1.81 acres. Wetland and buffer impacts would be mitigated off site. Flood storage would have to be mitigated off site. 7) 4 Story Building on Piles. Four (4) story building on piles reduces impacts on wetlands and allows for buffer to be on site. No flood storage mitigation would be required. Flood storage would be under building and parking lot. Wetland impacts are still significant (40,000 SF). 8) Two -Level Parking Structure. Site constraints (small area, high groundwater) make this unfeasible. 9) 5 Story Hotel Structure Cost constraints make this alternative unfeasible. 10) Purchasing the Farmer's Market Parcel. The owner of the adjacent parcel to the west of the site has stated she is not interested in selling the property. Site plans were generated to explore feasibility of purchasing the Market Property, and also purchasing the Market property with the condition that the Market would be reincorporated into the hotel site plan. Homestead's offers to purchase the property were rejected. 11) 4 Story Hotel with Parking area built on piers. A four (4) story building with 134 units built on existing fill in the northwest portion and the remainder of the building and parking structure being elevated and supported by piers. Results in 40,000 square feet of wetlands covered by building and parking on piers. 12) Current Hotel Site Plan (preferred Alternative). 3 Story Hotel with Parking Area at ground level below the 3 hotel levels; and vacating the existing service road. The current hotel site plan proposes to build 3 stories of hotel with parking below the structure, and to vacate and purchase existing City of Plymouth street right of way in order to minimize impacts to wetlands. No piers would be required, and less than 8000 square feet of wetlands would be filled. Thus this plan would have significantly less impact on wetlands than alternatives 3 through 11. The current plan is deemed the best plan to reduce impacts on the environment and still have an economically viable project. Key elements of the plan are: 1) This will be the first building of this type that Homestead Village has constructed, and is being developed specifically for this site. 2) The elevated building with parking below provides a very efficient use of the site. 3) Some rill would be placed in the 100 year flood plain, but the volume can be replaced on site by excavating south of the parking lot. Additional flood storage can be accomplished, if necessary, by removing the reed canary grass in the wetlands, lowering portions of the wetlands area, and replanting with native seed - thus enhancing the existing wetlands and maintaining the existing flood storage capabilities of the site. The wetlands area that would be filled in order to build the parking lot (7,740 square feet) would be mitigated off-site. 4) The Water Quality Pond (NURP) will be constructed at the south side of the site in the wetlands buffer area. 5) The building and parking areas have been located to achieve the maximum amount of area between the parking structure and the south and east property lines, thereby leaving as much of the existing wetlands undisturbed as possible. The reduction of the west boundary building set back from 25' to 15' reduces impacts to the wetlands. 6) Wetlands Buffer Strips. The existing wetlands have been reclassified to "medium quality" which require an average of 30' buffer strip and 15' building setback, or an average 45' from wetlands to building. This buffer strip requirement (approximately 20,190 square feet) will be mitigated off-site. 7) Variances. The following variances to City Ordinance are requested in order to help minimize wetlands impacts: Variance Front Building Setback Side Building Setback Parking Setback Front Drive Setback Side Drive Setback Fire Lane West Side of Building Code Requirement Proposed 50' 40' 25' 15' 20' 7' 10' 3' 15' 10' Fire Lane within 50' of building 120' We feel that we have worked with Staff extensively to minimize negative impacts, and that this proposal will result in significant benefits for the City of Plymouth: a) increased property taxes — approximately 200,000 per year, b) increased number of white collar business travellers contributing to Plymouth's economic viability, c) benefits related to securing the Little Peninsula for nature park/conservation status, d) overall increase in wetlands acreage and quality. City of Plymouth ENGINEER'S MEMO to Planning Commission & City Council DATE: December 29, 1997 FILE NO.: 97051 PETITIONER: Paul Crabtree HOMESTEAD VILLAGE, INC. 1140 Empire Central Drive 450 Dallas, TX 75038 SKETCH PLAN: HONMSTT'.ADVILLAGE LOCATION: East of Nathan Lane, south of Highway 55 in the southeast 1/4 of Section 36 SKETCH PLAN 1) Our assessment records indicate that watermain area assessments have not been levied and shall be paid with the building permit, 1.75 acres x 2,370/acre = $4,147.50. 2) A wetland application must be submitted to the City for review and approval prior to issuing a grading permit. 3) The proposed grading plan shows filling to the 889.0 contour. This will require the approval of Bassett Creek for filling within their management envelope. 4) A CUP will be required for all work within the flood plain in accordance with section 21660 of the zoning ordinance. 5) A portion of the site lies within Flood Zone A-1 and may require a letter of map amendment. 6) All details shall be in accordance with City plates contained in the Engineering Guidelines. 7) A drainage easement for ponding will be required to the 100 year high elevation, 889.0. All easements shall be submitted in recordable form. Ply_m\nrdiskllpw\Enginmring\DEVLMNTS\97\97051\DOCMTS\Skemh 97051.dm HOMESTEAD VILLAGE (97051) SKETCH PLAN Page 2 8) This project will require permits from MnDOT, Bassett Creek, Army Corps of Engineers, and Wetland Conservation Act. 9) The developer will be responsible for the construction of necessary watermain, sanitary sewer, storm sewers and driveway to serve the site. The watermain, sanitary sewer, storm sewer, and driveway shall be private and maintained by the owners and shall be noted on the utility plan. 10) The City will require a storm drainage plan showing proposed finished contours indicating how the proposed plat will ultimately drain. This material must be submitted in conjunction with purposed storm sewer plans. The City will then review the proposed storm drainage plans to make sure they are in compliance with the City's Comprehensive Storm Drainage Plan. 11) A storm water drainage map with runoff calculations and pipe capacity calculations shall be furnished to the City for review and approval prior to the final approval of the storm sewer system. 12) A water and sewer service shall be provided for the property to the west. 13) Easements will be required for utilities and access between Homestead Village and the adjacent property. 14) A petition along with a description shall be submitted for the vacation of the Highway 55 Frontage Road Easement. The City Council must hold a public hearing to determine if the public easements can be vacated. SUBMITTED BY: v k Le3 t-CMt, Daniel L. Faulkner, P.E. City Engineer lPly_nt\nldiskl\pw\Engineering\DEVLMWS\97\97051\DOCMTS15keron 97O 1.dw StarTriburbe With more people traveling on longer-term consulting or training assignments for companies, the extended -stay hotel market is booming. As many as 20 such hotels — usually offering kitchenettes and discounts for stays of a week or more — could be operating in the Twin Cities within a year. Home FIN D. Iva Extended -stay lodging chains aggressively making moves By Melissa Levy Smr Tribune SlgrrJJ'rit, mike most business travelers, John Knapp makes his first stop after checking into his hotel the grocery store. There, he spends upwards of5100 on food and a small battle of dish soap. v. On the road for weeks at a time selling insurance and other employee benefits, Knapp likes to stay at so-called extended- stay hotels — unitsthat feature in -roam kitchenettes and are aimed at travelers who reserve rooms for five nights or more. The Columbia, S.C., resident prepares most of his meals while he's away am home on business, saving on n muchol ursed food expenses and eating healthier than endless nights of restaurant fare. It's important for me to get my own stuff and eat in my room," Knapp said as he wound up a recent two-week stay at the Extended Stay America hotel in Eagan. About a dozen national extended -stay hotel brands are expanding rapidly to serve guests such as Knapp. In the Twin Cities market, as many as 20 extended -stay properties could be operating before the end of 1998. Four are open now: the three-mopth-okuxtended Stay America in Eagan, -Hawthorn Suites in Edina and Residence Inn by Marriott locations In Eagan and Eden Prairie. The extended -stay hotel segment is fueled by an increasingly mobile work force; especially people on longer-term consulting or training assignments. The accommodations also appeal to those relocating to a now city, and people who need to be away from home during home m - pairs, medical treatment or marital separation. According to a survey by Virginia-based travel research firm O.K. Shifnal & Associates Ltd., 36 Foment of all hotel guests last year booked what would be classified as an extended stay of five nfghtsormom. Extended -stay hotels comprise a small per- centage of the total U.S. hotel room supply. But the properties will account for up to 40 percent ofnew hotel construc0on this year, analysts said. By the end of the year, analysts expect about 700 extended -stay hotels to be open in the Unit. ed States, with more than 79,000 roams. With such frenetic growth, the extended -stay segment is creating a buzz in the hospitality industry. It seems like 2 percent of the [hotel] inven- tory nationwide is getting 98 percent of the media attention," said Chuck Ross, vice posed. dent ofSmith Travel Research in Tennessee. Even though many developers, Investors and travelers have recently discovered extended -stay hotels, they are not a new concept. Residence Inn, perhaps the most upscale ex- tended -stay brand, opened its Rest location In the 1970s, and its first hotel in the Twin Cities area In 1985. Suburban Lodges of America Inc., which builds budgebodented extended -stay properties, has operated in the Southeast for a decade. What's getting mass attention — besides the sheer magnitude of the segment's expansion plans — are the extended -stay hotel chains that swrubmemaabyAua&aah Mirror odisels John Knapp watching television In his room at the Extended Stay Amedaa in Eagan. Knapp, who sells Insurance and employee benefits programs, says he prefers extendedehy hotels, where Me South Carolina man can prepare most of his meals while on Me road. OPEN: Extended Stay America— 3384 Norwest Court Eagan (104 rooms, opened in Septe rs dd. Hawthorn Suites -3400 Edhborough Way, Edina (141 rooms, opened in 1990). Residence Inn— 3040 Eagandale Place, Eagan (120 rooms, opened in 19BBk 7780 Frying Cloud Or, Wen Prairie (128 roams, opened in 1985k PLANNED: Extended Shy America-79561yo le Av. S, Bloomington (104 roams); ExUpvoAD 75500ffxa Mdge C'rcle,Eden Prairie (104 roomsk 12970 63 of Av. N, Maple Gross (104 rooms). All should open in early 1998. Heinextend Village -3015 green ma A% Hoar® Eagan (130 msk 11905 Tech a nor000gy Dr, Eden Prairie (97 rooms). VlnaBa Both should open this month Homewood Suites— southwest comer of Killebrew Dr. and 24th Av. S, B looming - ton (144 rooms). Starld open next summer. Suburban Lodges of Amedw—Coon Rapids Bind and Hwy gIQCocn Rapids SubOfbiR 1132 roomsk on County Rd. 42, LodMR Burnsville 1135 room "oth shouldopenbytheendofnextyear. Residence Inn -8th SL and LaSalle Av. S. Minneapolis (124 roomsk 2985 Centre Pointe Dr, Roseville (108 Noroomsk Interstate ft. 494 and Cedar Av. S.(Eill Webster's site new Mall of America), Bloomington (128 rooms). Rosew9e should open in February, others by next summer. Transpires Suffix —M94 and Flying Cloud RMDr,Eden Prairie (104 rooms). Should open next all have raised millions by going public and the LOOKING FOR SITES: large hotel companies that are developing their own extended -stay brands. Careftwoal Hotel Co.—Plans to buy a>Hswthorn Suites— Franchisees may open parcel In Richfield A Minneapoesbased tram up W five mare metro locations. Tins to HOTELS.. D6(7 PLLAVU)I)chisee wants to open at least three metro Suburban Lodges of America —Looking exatlons. MoVIHOM foronemoremebosite. Homestead Village—Looking for one more metro site. srmgF > Tranephce Suites—Looking for up to liar metro locations In. Pi to spCrhesa n, beis, SoldodaYONrD4 FY B: W gow: raAt WWH: nrac PAGE Last •blAI(1hil t __J ++ ... HOTELS from Di' Radisson avoids extended -stay hotel segment for the present There are doubters about the share by 2000, as supply in - future for extended -stay proper- creases at the other price points, ties. Some analysts wonder if the according to New York City - segment will be overbuilt. Some based research Firm Schrader cities have blocked plans for new Wertheim &Co. Inc. extended -stay hotel develop. Well-known hotel chains, in - mew. The extended -stay comps- eluding Holiday Inn and Choice ntes admit it can be difficult to Hotels InternationalInc., have build brand time recognition in developed extended -stay brands. the crowded market. Marriott International inc., which Radisson Hotels Worldwide— owns Residence Inn, is moving an arm of Minnetonka -based into the mid -priced tier with Carlson Companies Inc. — is TownePlace Suites. steering clear of the extended- St. Paul -based development stay segment. "It's something company CSM Corp. plans to we're watching, but there are no build as many as six TownePlace plans for us now to enter that Suites in the metro area. It also is market," aspokeswoman said. developing up to three Residence However, former Radisson Ione said Steve Dubbs, vice pres- presidentJay Witzelisanextend- idem of lodging. ed -stay believer. He resigned in Threat of overbuildingJulytobecomechiefoperating officer of Extended Stay America The supply of extended -stay Inc. • hotels is currently a small fraction Witzel said the strategy of his- of the demand, according to Fort Lauderdale, Fla based com- many developers and analysts. pany into blanket the country I think the demand for ex - with a#ended-stay properties in tended -stay is far, far from being the mid -to -lower -end price tiers. meq" said Kevin Plaines, vice Its plans include up to 850 moms, president of development for At - Twin -Citiesoreighthotels, .inthe TwinC laa-based Suburban Lodges. m area in the next couple of years, That chain plans three properties he said. in the Minneapolis -St. Paul area. We want to build as many as One indicator: The U.S. occu- we can, as quickly as we can," panty rate for extended -stay he- Wttzelsaid. 'We see the demand Cels is about 80 percent, com- is great'at the low end and least pared to an occupancy rate of at me high end" of the market. about 66 percent for the entire Analysts agree with that as- hotel industry, said Rich Conti, sessment. Upper -end extended-partn of the Coopers&Lybrand stay hotels currently comprise Hospitaerlity Consulting Group - more than 60 percent of the mar- Midwest Region in Cleveland. ket. But those units are projected Ross, of Smith Travel Re- in slip to a 33 percent market search. noted that it's a bit easier The workplace Sharp listening skills often prove to be key for today's interviewee Ideal proportion Job talk of talking -listening should be near 50-50Dale Dauten &Mark Ne/so Dear Mark and Dole When answering questions in an Interview, how do you know if you are saying enough or if you're saying too much? — Karen Lowry put it, "There are very few people who don't become more interesting when they stop talking." Dear Mark and Dal.. I thought I asked all the dor- r..v- ,one w1. I was Iri Extended -stay hotels Extended stay hotels cater to longer-term guests with units that raude fullsine refrigerators, cooktops and sinks, and often have microwaves, cookware and dinnerware. The industry's definition of an extended stay is Me or more mom nights. Extended -stay segments UPSCAIEAverage daly room rate: $75 or more Avenge star. fim to 15 days. but 30 percent of guests stay less than five days. Typlcal guest consultant or computer systems professional on a tempo- rary assignment or a family relocating to a new city. Examples: Residence Inn by Marriott Homewood Suites. MIDPRICEDAverage daily room hand $451 Average stay. We to four weeks Typbal guestbushessperwn on a temporary ass'Ignment or wining program. Exampk{Townei Suites ECONOMYAverage dally roam late: $30 $45 Average stayfour weeks Typical guest salesperson traveling in the region who chooses to main- tain a home base rather than changing hotels often or an individual in the midst of rebating. Examples: Extended Stay America Homestead Village. BUDGErAveragedallymo ndate:820$30 Average star. We to six months Typicai guest construction worker in town for a project Example: Suburban Lodges of America. SourceiCreass& Lyarand uP, Manii Aavisrre 1. so ntedi hi to keep an extended -stay room occupied," because guests can keep belongings there, and the roam booked, even if they leave for a weekend. Moreover, hotels in the extended -stay segment of- ten have more advance notice to market empty moms. Extended -stay hotels do offer nightly rates, but most prefer to book— and offer discounts for— weekly reservations. Ross questions the "depth of the demand" for rooms in the burgeoning extended -stay seg. ment. The segment will be tested in the next year to 18 months as more properties come on-line, he said. Other analysts are more opti- mistic. We think [the supply) can be absorbed as long as there's no dip in theeconomy." said Conti of Coopers & Lybrand. "There are. so many markets without the product and without the different brands" of extended -stay, hotels. As is the case with traditional hotels, whether the supply of ex- tended -stay hotels being added to the Twin Cities area will be absorbed depends on a number of factors. They include the health of the airport, Mall of America and professional sports teams, said Matthew Robinson, vice president of Marquette Advi- sets Inc., a firm that tracks the local hotel market. In recent years, the local mar- ket has responded to additional hotel supply with level or in- creased occupancy rates — and Ir at room rates. at probably be an un - pact. Occupancy [rates] may de- cline in the short mn," Robinson said of all the extended -stay hotel chat. eyeing the Twin Cities Lean operations Extended -stay hotels are at. tractive to investors because they've been quite profitable. The gross operating profit margin of lower -tier extended. stay hotels has been in the range of 55.Pement to 65 percent. For full-serv1' hotels, which feature testaments, it's been in the 26 percent to 35 percent range, =a. lyst Conti said. The lower -tier extended -stay hotels ate so profitable because they cut down on overhead ex- penses with no restaurant, limit- ed lobby hours and less frequent maid service than traditional hotel. The lower -tier properties is anaand analyst hour'Aesk service and other amenities, and require more em- ployees. Extended -stay hotel operators say their lean operations are in- fluenced by market studies that show guests crave dinnerware and a well -lit work area over an on-site restaurant and swimming pool. We're not, trying to be the Ritz Carlton,': Extended Stay America's Witzefsaid. The extended -stay chains vary in price points and amenities, but all offer full-size refrigerators and cooktops, and most include mi. crowaves, dinnerware and cookware. For example, Homestead Vfi- lage Inc. supplies a frying pan, colander and placesettings for They're really affordable for what you get," he said. "I don't cue about having a bunch of amenities. The roams are clean, and that's the most important he - e a Eagan, fresh liners are provided twice a week and.nums are cleaned once aweek. Rooms at extended -stay hotels usually are the size of a small efficiency apartment — in the 300 -square -Foot range — but some offer larger suites with a separate bedroom. Least cost solution" Where are the target custom. us of extended -stay, hotels cur- rently staying? Many are said to occupy the couches of nearby family and friends. Others use traditional hotels or temporary corporate housing. Minneapglis-based Honeywell Inc. has contracts with a number ofeettended-stay hotel chains. It's the "least cost solution" to house someone working on a project lasting days up to a few weeks, company spokesman Pearse O'Loughlin said. But Honeywell usually signs a short-term lease on an apartment if an employee is going to be at a site for more than three or four weeks, he said. A furnished apartment usually requires a minimum 30 -day com- mitment. An extended -stay hotel is "more flexible if it's not for a long period of time," analyst Conti said. Exmnded-stay chains scout for locations in large to mid-sized population markets, with a grow- ing base of jobs and a healthy economy. The companies seek proximity to corporate headquar- ters and training centers. Prime sites are usually in suburban ar- eas near restaurants, retail strips, supermarkets and local landmarks. Most extend ed -stay properties try to lure business travelers with features such as large work sta- tions, dual phone lines to run a modem and telephone at the same time, and individual voice mail. The hotels often market di- rectly to corporate navel manag- ers or at business fairs, rather than relying on travel agent bookings. In Minnesota, the extended - stay chains seem to be building similar facilities. Most have be- tween 100 and 140 rooms, in a structure with interior -facing entrances. In warmer climates, extended. stay hotels have had more resem- blance to garden -style apart- ments, with exterior -facing en- trances. The hotel operators say the interior plan has a more up. scale look, and is more similar to a traditional hotel than an apartment. MAKE OUR PROPERTY YnUD DDnPFDTY_ I 9 I! i! I! 3! .! i ,) 3, }! 3! 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REmvM2 ^ Perya *Al xeTm rowv leml v W8W400d PgFLIY1NAgY YIWOGEPS Home g axn+a•wxe xo w. ste"ad Villa ¢ 91CNAIN aEPLM o.aRE-. rvo_ 16010 5th Ave. N Plymouth, MN 55447 Jan. 1, 1998 Dear Friends of the Minn. DNR Luce Line Trail, Please find enclosed copies of articles in the Dec. 31, 1997 "Plymouth Sun Sailor Newspaper". The DNR is requesting public comments on their Draft Plan to upgrade the 20+ year old Luce Line Trail before the DNR plan becomes FINAL. Please read the articles from Barbara Burgum of the DNR and myself. I believe the Luce Line Trail is a very important resource to the west metro area. The Luce Line Trail needs your and your friends support. The Luce Line Trail is a STATE trail, not a local trail. The west metro. area should have the right to a first class trail like the Gateway Trail in north St. Paul and the rest of the STATE Trails. The Luce Line is the only DNR trail that is limestone, a I I of the other nine or ten multiple use DNR state trails are asphalt. The Luce Line trail should be the best in the west metro. The Luce Line should be asphalt to allow in-line skaters, wheelchair and bikers other than mountain bikes to share the trail with other users. What I am<askih -you to do are a) call, write, fax or a -mail your-=eornments to the DNR, b) make copieslor your friends and c) inrerestedt parties. Mail comments to Barbara Burgum, DNR Trails & Waterways Unit, Box 52, 500 Lafayette Road, St. Paul, MN 55155-4052. Fax to 297-5475, e-mailed to laurie,young@dnr.state.mn.us or telephoned to 296-6693. The 20+ year old Luce Line State Trail is well worth our support for our children and grandchildren. It will be another 20 years before wea of the west metro has another chance tell the DNR what we want. The DNR responds to the public they are serving, if you don't comment, the other interests have already made their comments know. Thank you for your help, it is worth a little of your timeH We need to be timely, so do it soon. S' cerel ours, a mond drgensen 473-5539 Comments sought on uuce Line Official deadline for input is Jan. 2 By Sally Thompson Minnesota Sun Publications If you use the Luce Line, you probably have an opinion on how it could be improved. Well, now is the time to express your opinion by telephone, fax, e-mail or letter. Barbara Burgum, a member of the Luce Line State Trail planning team for the Depart- ment of Natural Resources, said the deadline for comments ends on Jan. 2. But, if you miss the deadline and if you have an opinion, don't hesitate to let the DNR know. While your comments may not be part of the formal paperwork, your views may still help plan- ners as they work on the propos- al, she said. We want people to comment," Burgum said. Three open house meetings in December — in Plymouth, Hutchinson and Watertown — gave people a chance to talk about DNR plans for the Luce Line, she said. Only 30 people attended the Dec. 9 meeting in Plymouth, but about 100 people attended each of the other meetings, Burgum said. Because these were open house meetings, not formal hear- ings, Burgum said legal notices to the public were not required. Rather, the department relied on press releases to promote the public planning process, she said. Most of the discussion at the LUCE: To Page 11 PLYMOUTH n.remhor 31. 1997 Y F q y W ii04 Y0> Oil N Ul N yP. VI O U1 l0 uN ur aha .0 d T O y 0atio e > exyY 0 7 b v O 0 0 m my vv3o mo m'n 2 CO° .D O '> Y O N .w o A o C Y O m ' b0 u yw.0 :.. C 7 h00 N O'.0- •-, .^ u7 C: FO. n Cl o y . y N o AC7 ' ea o m o u . r C0.1 4. 'N Oma; O2 F N 7 w3 ta'Ra r 2S O cV N E E' AC -.1 DUB [ i3 Fri iiyy m q Y• O M cOi py (J O bpN U v o in k T y Y F q y W ii04 Y0> Oil N Ul N yP. VI O U1 l0 uN ur aha .0 d T O y 0atio e > exyY 0 7 b v O 0 0 m my vv3o mo m'n 2 CO° .D O '> Y O N .w o A o C Y O m ' b0 u yw.0 :.. C 7 h00 N O'.0- •-, .^ u7 C: FO. n Cl o y . y N o AC7 ' ea o m o u . r C0.1 4 Plymouth/Wayzata/Orono/Long Lake Sun-Sailor/Wednesday, Dec. 31, 1997 OPINION Luce Line plan for resurfacing needs more thought By Raymond E. Jorgensen Guest Columnist The Luce Line State Trail is more than 20 years old. It has parallel treadways of limestone for people and dirt for horses. The trail currently goes "from Plymouth to Winsted. The Luce Line is the only De- partment of Natural Resources DNR) trail made of limestone. All the other nine or ten multiple - use DNR state trails are asphalt. The DNR indicates a lime,, stone trail should be resurfaced every three to five years, yet the Luce Line has never been resur- faced. The horse trail had a major upgrade in 1996. The DNR's public draft plan to expand the trail to Hutehin- son and Cosmos is very good, ex- cept for the surface. The DNR created a draft plan for public review with public meetings in Plymouth Dec. 9, Hutchinson Dec. 10 and Water- town Dec. 11. The main topic of discussion at the meetings was the surface of the main treadway. The long-term proposal is to make the approximately 65 -mile trail asphalt except for the 15 miles from Plymouth to CSAH 127. The 15 -mile limestone seg- ment would make it difficult for in-line skaters, those in wheel- chairs and bikers other than those with mountain bikes to use the Luce Line trail. Hennepin Parks has an as- phalt trail that will be complet- ed this summer from West Med- icine Boulevard to the Luce Line. The limestone Luce Line will then be a 15 -mile unpaved gap for those using Hennepin Parks trail system or the west end of Luce Line. I am afraid the Luce Line master planning process was badly flawed. The DNR's public draft plan does not reflect the needs of those who support as- phalt surfacing. The trail planning process did not include representative percentages of bikers, in-line skaters or wheelchair users. Of the 700 letters sent out, a very small percentage were sent to bikers, in-line skaters or wheel- chair users. The draft plan, pages 4 to 20, includes data from a 1995 trail survey showing 75 percent of the estimated 177,000 bikers used the trail from Memorial Day to Labor Day. The 1996 Paul Bunyan Trail survey shows the trail being used by 53 percent bikers and 22 percent in-line skaters. To have a public meeting, there needs to be public notice. I do not think the meeting was promoted adequately in west metro newspapers. Primarily, land -owners, horse and snowmobile interests were notified as part of the mail- ing to 700 addresses. They do not want to share the trail. People of Plymouth, Min- netonka, Wayzata, Orono, Hop- kins, St. Louis Park and Golden Valley deserve an opportunity for input as much as people in Watertown or Hutchinson. This is a state trail, not a local trail. The west -metro area should have the right to a first- class trail like the Gateway and the rest of the state trails. The Luce Line should be the best trail in the west metro area. The draft planning process has been overly influenced by the Luce Line Association, which is made up primarily by horse, stable and snowmobile interests. Yet, the horse and snowmobile users are only a small percentage of total users. The DNR letter of Nov. 13, 1997, announcing the three meetings was misleading be- cause it did not state short or long-term surface plans or that a limestone surface was planned from Plymouth to CSAH 127. Lack of maintenance has also been,a major issue for the Luce Line. West -metro residents de- serve the Luce Line to be better than the mountain bike trail it has been for the past 15 years. I would like to see the follow- ing action taken on the Luce Line: Include additional input from the west -metro area and include representative percent- ages of bikers, in-line skaters and wheelchair users in the plan. Resurface the limestone surface as soon as possible. Rake and level the lime- stone surface three to four times a year. The DNR stopped this practice about eight years ago when the surface became so thin. Maintain the trail or sur- face it with asphalt. Raymond E. Jorgensen is a resident of Plymouth.