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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 02-13-1997Regular Meeting of the Park and Recreation Advisory Commission February 13, 1997, 7 p.m. AGENDA 1. Call to Order 2. Election of Chair and Vice Chair 3. Approval of Minutes 4. Visitor Presentations a. Athletic Associations b. Staff c. Others 5. Report on Past Council Action a. Approved dasher board advertising b. Approved Zamboni advertising contract c. Approved ice center behavior policies d. Approved activity center sub -committee 6. Unfinished Business a. West Medicine Lake Park phase 3 - approve final plan b. Ice arena/Life Time Fitness update c. Open spaces update d. Elm Creek playfield update e. Continue golf course discussion f. East Medicine Lake regional trail update g. Approve 1996 annual report and 1997 work plan h. 7. New Business a. Review and approve 1997 rental fees and policies b. Skate board park grant update C. 8. Commission Presentation 9. Staff Communication 10. Adjourn Next regular meeting - March 13 parks\staff\eric\prac\agendas\feb97.doc DATE: February 10, 1997 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation EYD SUBJECT: February 13 Commission Meeting 1. The first order of business at the meeting on Thursday will be the election of chair and vice chair. Currently, Don Anderson serves as chair and Mark Wahl serves as vice chair. 2. Under Unfinished Business, review and approval of the West Medicine Lake Phase 3 plan is very important. Enclosed in the packet is a copy of the letter and map that went out to approximately 1,200 homes located between Medicine Lake and Northwest Boulevard. Since the letter went out, I have received four phone calls, all from people thanking us for this great addition to their neighborhood. After receiving any public testimony on the park project, staff recommends that you move forward with an approval recommendation so that this item can be forwarded to the City Council. Any issues that are raised by the public during the meeting could still be studied and reviewed as we move to the next level of design. 3. A motion to approve the 1996 annual report and the 1997 work plan will be in order at this meeting also. Commission Fiemann phoned in a recommendation to amend item 7 in the 1997 work plan to read "non -motorized dirt bikes. " 4. Under New Business, you will seethe park facility fees and rental policies for 1997. Staff is recommending no increase in the rental fees for these facilities at this time. The policies seem to be working quite well, and our fees are at the top of the scale in terms of what we charge for special rentals. Because the parks are so heavily used by day to day user groups now, we are experiencing less rental groups due to time availability than we have in previous years. Nancy Pederson has included a summary of the rentals in 1996 for the Pavilion, Parkers Lake picnic shelter and Bass Lake shelter. These policies are also included for your information. You will see that Parkers Lake Pavilion fees are being adjusted slightly to reflect higher operating costs. 5. Very recently a proposal was brought forward by the Wayzata School District Community Education staff with regard to a State of Minnesota Education grant for a skateboard park. I will be attending a meeting on Monday morning, February 10, on this subject. I will give a verbal report to the Commission at the meeting. EB/np enclosures Minutes of the Park and Recreation Advisory Commission Meeting January 9, 1997 Page 1 Present: Chair Anderson, Commissioners Wahl, Fiemann, Willegalle, Johnson, Thompson, Priebe; Councilmember Wold; staff Bisek, Blank and Pederson 1. CALL TO ORDER Chair Anderson called the January meeting to order at 7:05 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Wahl and seconded by Commissioner Fiemann to approve the minutes of the December meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. b. Staff. Mary handed out a sweatshirt order form for Fire and Ice. The logo location has changed. It will be on the left chest instead of across the entire front. The color will be the same royal blue with orange and white. Sweatshirts can be ordered until January 15. We are advertising that there will be a softball tournament at Fire and Ice. A new event at this year's Fire and Ice is a winter camping demonstration. One of our soccer referees and his boy scout troop will camp out in Parkers Lake Park over night before the Fire and Ice festival. They will build some hollowed out snow caves for people to tour the day of the event. Another new attraction is a pig roast that will be held for three or four hours during the day, along with the regular concessions. In 1997, our volunteer coordinator position was expanded to 32 hours per week from 20. Another staffing change involves our part-time clerical position, which has been a part-time position since its inception. It will go to full-time in March. The person currently in the position is retiring, so we will be looking for someone new. Rinks opened on December 21, but have been closed a number of days since then due to bad weather or poor ice conditions. The first day of outdoor skating lessons had to be canceled, not because of cold, but because of rain and sleet. Parkers Lake rink hasn't opened yet, because the ice is not safe enough for equipment to drive on. There is a layer of water under the snow. Our Plymouth Middle School's first ski trip of the season, planned for Friday, has been canceled because of cold weather. PRAC Minutes/January 1997 Page 2 Mary stated that for three days this week, staff was trained on new software for registration. We will go live with that in February. We have over 300 facilities where we hold programs. Mary announced that Rick Busch is going to be inducted into the softball Hall of Fame this month. Commissioner Wahl asked what that was. Director Blank said it's USSSA affiliated. Rick has spent 17 years with the City involved in sports in many different ways. He's been a referee, coach, teacher, participant and has hosted numerous tournaments on both national and state levels at Zachary Playfield, as well as scheduled thousands of fields and other facilities for many different groups, agencies and organizations over the last 17 years. c. Others. There were no others. 4. PAST COUNCIL ACTION a. The Council approved new park dedication fees for 1997. b. They approved not buying the Johnson Bros. open space parcel. c. They approved the CIP as submitted for 1997-2001. d. They approved policy changes on playground enhancements as recommended by PRAC. e. They approved a $700,000 contribution to Wayzata gym, and they also ratified agreement with Armstrong on their gym. f. They approved an agreement with Coca Cola to be the supplier of beverages at the Plymouth Ice Center. Coke will give us $75,000 up front. They offered a better deal than Pepsi. Bids for scoreboards were awarded also. 5. UNFINISHED BUSINESS a. West Medicine Lake Park presentation by Barton Aschman. Director Blank introduced staff from Barton Aschman. Kenny Horns gave an update on Phase I and Phase 2 construction. Phase 1 work is substantially complete. It began in late fall '95, when a surcharge was placed on the roadway due to the poor soils. The roadway is now open, and that was one of the major elements of phase 1. Utility work was another substantial part of phase 1. Previously, run-off flowed directly into the lake. Now there are three small sediment basins where storm water is routed prior to discharge into a creek/wetland complex. Remaining work items include grading behind the curb, on-site wetland mitigation, removing the old Forestview Lane roadbed, turf establishment, and new sidewalks along West Medicine Lake Drive. The bridge needs to be stained. The parking lot needs to be completed. The phase 2 contract has been awarded, and work will begin when weather is appropriate. Tom Johnson asked if the pedestrian bridge will have a flat surface, so skaters can use it. Director Blank said it will be a wood surface. Commissioner Johnson asked about the trees on the point and the grove of trees. Mr. Horns said it is planned to save as many of the trees as possible. Phase 2 will be underway in the next week or two if weather improves. PRAC Minutes/January 1997 Page 3 Beach excavation should be complete by April. Phase 3 work is subject to approval by the Council. The intent is to have phase 3 underway in the summer. The next part of the presentation was given by Scott. He explained that board 1 detailed the design constraints. Some critical things include the area between the wetland delineation and the floodway. We are required to do a one for one volume mitigation. Where ever we filled in a wetland, we had to create an equal amount of wetland in another area. Another issue is the 50 foot setback from the shoreline, where no construction is permitted to take place. Phase 3 is a limited area to work in. The second board he explained was the relationship diagram. This displayed all the vehicular entrances and showed how the various recreational components of the park are related to each other and how you get from one place to the next. Commissioner Priebe asked about the boat access shown in the concept plan. Director Blank explained that the City maintained an access on the west side for many years, but when French Park opened, the City closed the access, so now all boat access is controlled by French Park. The access at French Park is shallow, and deep hulled boats cannot use it. Because of that, we have allowed these boats to use the west beach as a place to get on and off the lake. Commissioner Priebe asked how we control the access where we allow the deep hulled boats? Director Blank said we have a steel gate that we staff on one or two Saturdays in the spring and again in the fall. Scott then displayed the Concept A and Concept B designs which contain phase 3 elements. These designs are almost identical, except that the play area is shaped somewhat differently. In concept A, all of the smaller picnic shelters are located near the beach/swimming area, and there is no tennis court or sand volleyball. In concept B, one of the small picnic shelters has been moved to the northern end of the park, near the boat access, and a tennis court and sand volleyball court are shown down near the playground area. Commissioner Fiemann asked about boardwalk corners? Worried about little kids taking off running and falling into the wetland. Scott said the boardwalk has curbs. Commissioner Wahl asked if there are areas where you can just throw a frisbee, etc. Scott explained that the area around the play equipment would be more casual and unplanned, approximately 150 x 200 feet. Commissioner Johnson commented that where third parking lot is proposed is the nicest piece of land. He thinks we're over building park. He wondered if that lot had to take up the entire area there? Director Blank said we have been downsizing parking lots as we go along. Our long range concern is that we have enough parking. We don't want park visitors to end up parking in surrounding neighborhoods. Director Blank explained that he needs direction from the Commission on how to proceed now. There are no tennis courts west of Medicine Lake, until you get to Parkers Lake, so we wanted to get two courts in at this location. Director Blank displayed an aerial of West Medicine Lake Community Club. He said that one PRAC Minutes/January 1997 Page 4 option is to explore putting a court on the West Medicine Lake Community Club property. We have two ballfields there now, but only one is being used. It might be possible that the other field could be turned into a tennis court. Director Blank stated that other options include not installing tennis courts, building them where shown on Concept B, or finding another location near the park. Director Blank said there is time to go back to community and show them this plan before making a final decision. Tennis was in the bottom third of the list of wants. Commissioner Johnson stated that he was concerned that Concept B showing the tennis courts was too crowded in that area. He also commented that there is no place for a basketball court. He would like to see it in the north parking lot someplace. Director Blank said he thought it would be possible to place a hardcourt in the north parking lot, however, the consultant commented that that might no be the safest place for it. Other commissioners felt that tennis might have to be sacrificed in order to get in a sand volleyball court and a hard court. They commented that the really serious tennis players go to Northwest Racquet Club. The consultant will research a place in the park for a hard court. Director Blank said he needs a decision in February, so that the plan can go to the Council at their second meeting in February if possible. The Commission suggested that staff send out to the residents a letter inviting them to the February meeting, along with a description/graphic of Concept B, taking out the tennis courts, leaving in sand volleyball, moving the playground to where it is in plan A, and adding a hard court somewhere. b. Ice arena/pool complex. Director Blank stated that crews are working everyday. The roofer is scheduled to begin soon. The inside of the arena is being heated now. Crews are laying block walls in the rinks. Director Blank stated that we are getting a nice upgrade on the bleachers because of a donation by the Wayzata Hockey Assoc. Director Blank did not have a projected opening date. c. Open space update. Director Blank said the City will continue to negotiate with property owners. The City will not be buying the Johnson Bros. property. Director Blank said he will soon reconvene the Open Space committee to start looking at operational policies. d. Elm Creek Plavfield update. Director Blank announced that the school district will go out in two weeks with a re -bid on the building, fencing, football stadium, etc. Classroom wing of the building will be done by September. The cafeteria and auditorium will not be done when school starts. e. Golf course discussion. A development north of the railroad tracks, north and west of Hollydale golf course, has been proposed. Because they submitted a plat, the City had to look at the alignment of Holly Lane. The City worked cooperatively with the owners of Hollydale on this project. f. East Medicine Lake regional trail. There was nothing new to report on this item. PRAC Minutes/January 1997 Page 5 g. Ice center behavior policies. Director Blank explained that the behavior policies need to be approved. Changes have been made as suggested by PRAC. A MOTION WAS MADE BY COMMISSIONER THOMPSON AND SECONDED BY COMMISSIONER FIEMANN TO RECOMMEND APPROVING THE RULES AND REGULATIONS AT THE PLYMOUTH ICE CENTER AS PROPOSED BY STAFF. Commissioner Johnson noticed a place where rollerblading did not get changed to in-line skating. Commissioner Priebe said that an apostrophe needed to be added to no. 6 after the "s" in players. The motion carried with all ayes. 6. NEW BUSINESS a. Review draft copy of annual report. Director Blank explained that PRAC needed to come up with some topics for their 1997 work plan. Commissioner Priebe asked about the Dutch Elm Disease program? He thinks it's very costly, and doesn't know if we are saving any elms. Director Blank said it's an aggressive program and is prolonging the life of the City's elm trees, and allowing the City to build up other tree species at the same time. Commissioner Thompson asked about the youth sports task force report? Does it need to be updated? Director Blank said within a year he thinks a consultant will be on board to do a new overall system plan. Some suggestions for the work plan include making the ice arena operational, Greenwood Elementary field improvements and upgrading the old high school site, issues related to the field house at the new high school, planning for the activity center that will be added to the Life Time Fitness complex, a golf course, and open space. Commissioners asked about future in- line skating rinks? Director Blank said that further research is also needed on skateboard parks. A draft work plan will be put together and sent to Commissioners within a week. b. Senior citizen needs. Director Blank explained that the City Council disbanded many of the subcommittees from 1996 and may form a new subcommittee to study the future activity center. Henry Willegalle, Ron Fiemann and Don Anderson will volunteer from PRAC. Councilmember Wold said that the Council needs to make a decision about the senior citizen needs report. The activity center will be a multi -generational facility. Councilmember Wold said that one of the challenges will be narrowing the activity center down to just one building. c. Advertising at the ice arena. Eric explained where all the scoreboards will be, the message boards, clocks, etc. Within the contract awarded to Coca-Cola, they are allowed to have two advertising panels. The hockey rink boards are set up to allow advertising. There will be room for 31 advertisements. There is potential net revenue of $25,000 to $35,000 per year from this program. Staff's recommendation is to allow an advertising program at the new ice arena. A medical group wants to pay us $45,000 to advertise on the Zamboni. This is intended to be a revenue producing facility. Commissioner Priebe said that he PRAC Minutes/January 1997 Page 6 hates to see it commercialized, but realizes it's good revenue. Graphics would be done under our control. We will keep it simple, uniform, etc. The groups that would likely advertise include local banks, restaurants, motels, hotels, sporting goods stores, etc. Panels are 10 feet long, 36 inches high. Graphics would be covered by plexiglass to protect them from scuffing, etc. The Commission was okay with the idea of board advertisement. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank congratulated re -appointees, and reminded the Commission that they will need to elect a chair and vice chair at next month's meeting. 9. ADJOURNMENT The meeting adjourned at 9:25 p.m. rgc),Tyo February 3, 1997 PLYMOUTR Dear Resident, Although we are in the midst of a long, snowy, cold winter, I'd like to update you on the beautiful new West Medicine Lake Park project. I'm sure most of you are aware by now that in mid-November, the new West Medicine Lake Drive was opened to traffic. The bridge and roadway were the majority of the work under contract in Phase 1. This spring the contractor will finish paving the final lift on the roadway, complete the staining of the bridge, pave the parking lot and pave the sidewalk/trail on the east side of the road. A few weeks ago, the City awarded contracts for Phase 2 work. Under Phase 2, a water line that runs under the existing road will be relocated to allow for the dredging of the new beach area. At the same time, the contractor will commence work on building a new pedestrian foot bridge over the creek on the same alignment as the old West Medicine Lake Drive. This work will commence in a few weeks, and hopefully will be completed by early April. Phase 3 is about to be given final approval and engineering design work will begin shortly. In order to have this project completely wrapped up by the end of the year, it is important that we get construction underway by May or June. The final phase of the work will include such items as: new trails, children's playground, open air picnic shelters, additional parking on the north end, lake access for seasonal boats and ice fishing, basketball court, sand volleyball court, and landscaping. The Park and Recreation Advisory Commission will be doing a final review of the project at their February 13 meeting, before forwarding the final plans and their recommendation to the City Council. Enclosed you will find a drawing of the Phase 3 portion of the work, along the lakeshore. If you have any questions about the plan or suggestions, you may call me anytime at 509-5201, or you are also welcome to attend the Park Commission meeting on February 13, at 7 p.m., in the Plymouth Council Chambers. Please note when looking at the overall master plan that there is no funding currently identified for the construction of the proposed park buildings. Future capital budgets of the City will determine when and if any buildings are undertaken as permanent structures at this park site. I hope this brings you up to date with the park project. We look forward to a successful completion of the project this summer. Thank you for your interest in this matter. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np cc: PRAC City Council Parks and Recreation Department 3400 Plymouth Boulevard • Plymouth, Minnesota 55447 • Telephone (612) 509-5200 b a x a z d m m a 3 m I o Sa A •! _ G ti m O m 0 O' • o 00 vo 3 coo 3 5' o v I w O o m C•: 00 5r J my 7 R N q y R i 3 3 n p ronO: O tla0 C v W 3 Om0 or Imo' tl0 m o m o o r• b n w 7 oa. co O m m o a• o' mac' 5 y y F a a 0 303 C - I Aa o'aik o n c md a5 0 n e m o a R a nm a r O- o m C b o m b o w PQR cr o. fD 0CL y O w w b a x a z d m m a 3 m I o Sa A •! _ G ti m O m 0 CL o 00 v 0c m m 3 a o N I w O o m C•: 00 5r J my 7 R N q y R i 3 3 n p r 0 W 3 Om0 or Imo' tl0 a 0 m o w r• OO w 7 m m o co O mmr 5 y C - I Aa o'aik o n c md a5 0 n e m o a R a nm a r O- o m O m N UQ o Rw m o. CD e n. o a w b a x a z d m m a 3 m I o Sa A •! _ G ti m O m O a= T , o vo O 00 c q v 3 3 n p r 0 W 3 Om0 d Imo' tl0 a 0 m o w r• OO7 AwO mmr 5 y C - I Aa o'aik o n c md o m 0 y A n w nm a UG O- yR m m T 10 d10_ d ti CD b a x a z d m m a 3 mIo O 00 rn v n y O d Om0 d Imo' tl0 fk a o o c md o m y A n OQ a m ma o n. 0 February 10, 1997 Dear Resident: r9c ITY OF PUMOUTR Because of the keen interest you have expressed in the past with regard to the East Medicine Lake Regional Trail, I'd like to take this opportunity to bring you up to date on the latest information. We began work on this project a little less than a year ago with a large kick-off meeting at Armstrong High School. Since that time, city staff, Hennepin Parks District staff and our consultant, SRF, have been busy identifying and studying issues and planning for the construction of the regional trail and the upgrade of East Medicine Lake Boulevard between 36th Avenue and Medicine Ridge Road. Along the way we discovered issues which needed further study and review in order to arrive at a plan meeting the needs of as many of our residents as possible. I have enclosed for your information a map and a segment by segment description of the proposed master plan. In order to accomplish our goal of having trail and road work under construction in 1997, it is necessary for both the City of Plymouth and the Hennepin Parks Board to adopt a comprehensive plan for this regional trail segment. To that end, we have scheduled this item for City Council action on Wednesday, February 19, at 7 p.m., in the City Council Chambers. The Hennepin Parks Board will review the comprehensive trail plan on Thursday, February 20, at the French Park Headquarters building. Their meeting will convene at 5 p.m., and it is anticipated that the Board will begin discussion of this item at 6 p.m. We would encourage as many of you as possible to attend both meetings, but if you can only do one, we think attending the City Council meeting on the 19th would be most helpful to the planning process. You are welcome to speak at both meetings with regard to the proposal. Barry Warner of SRF will make a presentation before both the City Council and the Park Board with regard to the overall master plan. As with all major projects, compromises have been necessary along the way to keep the project moving forward in a timely fashion. Although there may be a few aspects of the plan which you would like to see modified, I think you will find that the overall master plan is a giant step forward to providing a safe, and fun environment for pedestrians, bikers, in-line skaters, etc. If you are unable to attend the meetings, please feel free to give me a call at 509-5201, or you may send your comments to the City Council, or the Hennepin Parks Board. If both the City Council and the Hennepin Parks Board approve the master plan, we anticipate that they will give further direction to have the consultants begin preparing the trail plans and specifications, along with the feasibility study for the road upgrade, in order to get this project under construction in this year. This letter is being sent to people that have attended a meeting on this subject and/or have contacted us. Please pass this information on to other interested parties in your neighborhood. Thank you for your time, patience and assistance with this project. I look forward to seeing you on the 19th and 20th. Sincerely, L, ?Vi< Eric J. Blank, Director Parks and Recreation EB/np Parks and Recreation Department 3400 Plymouth Boulevard • Plymouth, Minnesota 55447 • Telephone (612) 509-5200 HENNEPIN PARKS REGIONAL TRAILS Agenda Number: CITY OF, PLYMOUTH 9 GITY COUNCIL_AGENDA REPORT. , TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation SUBJECT: Approve plan for East Medicine Lake Regional trail and appoint SRF to begin feasibility study on East Medicine Lake Boulevard between 36th Avenue and Medicine Ridge Road DATE: February 12, 1997, for Council Meeting of February 19 1. ACTION REQUESTED: Council should pass the attached resolutions approving the comprehensive plan for the East Medicine Lake Regional Trail and the second resolution which authorizes the preparation of preliminary layout and cost estimates for Zachary Lane/East Medicine Lake Boulevard from 36th Avenue to Medicine Ridge Road. 2. BACKGROUND: The regional trail designation on East Medicine Lake Boulevard first shows up on the City's maps in 1978. At that time, Hennepin Parks designated a regional trail corridor connecting Elm Creek Park Reserve to French Regional Park. Next it will follow the east shore of Medicine Lake and then head east to Theodore Wirth Park. During the last 19 years, Plymouth's population has grown from approximately 27,000 to 60,000 people. The City's trail system has gone from a few sporadic miles throughout the community to a 75 mile connected network that we enjoy today. But yet after all this, the timing has never been quite right to move along the development of East Medicine Lake regional trail. Early last year, with encouragement from the council, staff contacted Hennepin Parks and actively started pursuing a course of action to develop a comprehensive plan for the regional trail. Our first meeting was held at Armstrong High School with over 165 people in attendance. A tremendous amount of input and discussion took place at that gathering. The overwhelming consensus of the group was that planning should continue for the regional trail to bring this idea to resolution after all this time. The Hennepin Parks staff, city staff and our consultants from SRF began working through the summer months on developing the regional trail idea. Like with many ideas, the further we researched it, the more issues were uncovered that had to be studied, evaluated and best resolutions developed for each. Throughout the planning process, efforts were made to balance the needs of local residents and still meet the planning objectives of not only the city of Plymouth and Hennepin Parks, but also the regional planning (Met Council) agencies as well. On the attached graphics, we have depicted seven segments of the trail system leading around the east and south shore of the lake. A written description of each of these segments is also attached and graphics depicting the typical type of cross section of the roadway and trail are also included for your review. Barry Warner of SRF will make a presentation to the City Council highlighting the details of this extensive planning effort at the council meeting. 3. ISSUES: As with all large complicated undertakings, many issues are going to be identified, some of which are difficult or impossible to totally control. a. The redevelopment of east Medicine Lake Boulevard from 36th Avenue to Medicine Ridge Road has been delayed for over 10 years because of the delay in the development of the regional trail. The only practical way to design and build either project is in a coordinated fashion. This joint plan accomplishes that and will allow for this segment of road to proceed under construction in 1997. Because a permanent solution has not been resolved for the taking of the two private properties lying between the road and the lake, the road itself will have to be narrowed for about 300 feet to accommodate the regional trail. This is a compromise whereby the walkers and joggers will have an off road trail, but the road itself will remain at its current width for a very short distance. This will avoid any forced condemnation of any home sites. b. The master plan calls for making a one-way road from 18th Avenue to Medicine Ridge Road running north bound. The current one-way road experiment is south bound. The one way road going north is much better for both the drivers and the trail users in terms of compatibility. This will also alleviate the problem of mail delivery for a north bound mail truck. The one problem is the very furthest north driveway next to the intersection of East Medicine Lake Boulevard and Medicine Ridge Road. This is an engineering matter, which will be addressed in the next phase of design. c. This plan fulfills the city's and park district's commitment that all people currently enjoying lake access via dock or shoreline usage will retain those accesses. 4. BUDGET IMPACT: Suburban Hennepin Parks will be the owner/operator of the regional trail. The funding for the regional trail is regional dollars passed through to Hennepin Parks. The Park District has indicated that this project will be built in four phases. Currently funding appears to be available for phases one and two. This is the entire east shore of the lake and the segment running east to Theodore Wirth Park. Segments three and four which connect westerly to the Luce Line trail will be funded sometime in the future. We will continue to have negotiations with the park district on securing additional funding for those segments. A portion of Phase IV involves the City of Medicine Lake and will have to be coordinated with them. The estimated cost for the city road improvement is $1,000,000. The adopted CIP allocates $800,000 of state aid matched with $200,000 of special assessments, based on the street reconstruction policy. 5. RECOMMENDATION: Staff is recommending the City Council adopt a resolution which approves the overall master plan for the East Medicine Lake Regional trail corridor. With the adoption of this plan, the Suburban Hennepin Regional Park District will then be able to begin preparing the construction documents necessary to begin implementing this project in the summer of 1997. Staff is also recommending that the consultant firm of SRF be given the authority to proceed with the feasibility report on the construction of East Medicine Lake Boulevard between 36th Avenue and Medicine Ridge Road. This report and study will be brought back to the Council for further review and approval prior to plans and specifications for the road improvement project being authorized. EB/np CITY OF PLYMOUTH RESOLUTION 97- RESOLUTION APPROVING MASTER PLAN FOR EAST MEDICINE LAKE REGIONAL TRAIL WHEREAS, the City staff and the Hennepin Parks staff have been working for the last year on developing a regional plan for East Medicine Lake Regional Trail, and WHEREAS, the planning process has involved numerous citizen input and review of the proposed plan, and WHEARAS, the City Council has reviewed said master plan and found the plan to be compatible with the best interest of the City of Plymouth, NOW, THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the Master Plan for the East Medicine Lake Regional Trail as presented to the Council on Wednesday, February 19, 1997, is hereby approved; and further, the Council requests that Suburban Hennepin Regional Park District approve said regional plan; and further, that the Park District begin implementation of all phases of the Regional Trail Plan in as expedient manner as possible. Adopted by the City Council on CITY OF PLYMOUTH RESOLUTION NO. 97 - AUTHORIZE PREPARATION OF PRELIMINARY LAYOUT AND COST ESTIMATE ZACHARY LANE/EAST MEDICINE LAKE BOULEVARD 36TH AVENUE TO MEDICINE RIDGE ROAD CITY PROJECT NO 7006 WHEREAS, the City has received the feasibility study for the East Medicine Lake Regional Trail; and WHEREAS, The City's 1997 Capital Improvements Program has planned for a street improvement on Zachary Lane/East Medicine Lake Boulevard from 36' Avenue to Medicine Ridge Road concurrently with the construction of the Regional Trail; and . WHEREAS, to continue the planning and construction of the road and trail improvements, a preliminary layout and cost estimate is necessary; and WHEREAS, Hennepin Regional Parks has designated SRF Consulting Group, Inc. as the consultant for the Regional Trail and it is in the best interest of the Park District and the City to coordinate the design and construction of the road and trail improvements. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to SRF Consulting Group, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and its estimated cost thereof. FURTHER, that the work be in accordance with the existing Engineering Service Agreement with the City. Adopted by the City Council on February 19, 1997. UCityplyWoll\ENGXPROJEM%70061RESOL1pr,1_1.y.dm HENNEPIN PARKS REGIONAL TRAILS LOCATION DESCRIPTION The proposed East Medicine Lake Trail, as a segment of the North Hennepin Regional Trail, will extenfromFrenchRegionalParkparalleltoEastMedicineLakeBoulevardtothesouthendofthelake. The trail then splits and moves to the east to Theodore Wirth Regional Park in Minneapolis and to thewestlinkingtheWestMedicineLakeDriveTrailand, ultimately, the state Luce Line Trail. The trailisintendedtobeamulti -use facility with provisions for pedestrians, bicyclists and in-line skaters. A 10- or 12 -foot wide trail will be constructed unless phyiscal obstructions dictate a narrower width. A more detailed, segment -by -segment description of the trail location follows. Please refer to theattachedlocationalmap. Segment 1 From its termini at French Regional Park, East Medicine Lake Trail will extend eastward along the south pavement edge of 36th Avenue North. At the junction of Zachary Lane, the trail will turn south paralleling East Medicine Lake Boulevard on its western side. Where possible, the trail will be offset from the adjacent roadways andseparatedbyagrassedboulevard. Segment 2 From 34th Avenue to the junction with Medicine Ridge Road, the trail will parallel the lake side of East Medicine Lake Boulevard. Tight right-of-way and other physical obstructions will require the trail to be located immediately adjacent to the street separated by a curb. Close proximity of three residences may require narrowing thetrailandroadway. Segment From the junction of Medicine Ridge Road to East Medicine Beach, the trail will follow3 &4 East Medicine Lake Boulevard located on the lake side of the street. East Medicine Lake Boulevard will become a one-way northbound street between Medicine Ridge Road and 19th Avenue North. Markers or curbing will separate the trail from the one-way street. Segment 5 The trail will continue through East Medicine Lake Beach. Segment 6 From the south end of the city park, East Medicine Lake Trail will parallel South Shore Drive to the Union Pacific Railroad crossing (near the Flying Tiger restaurant). Trail location will be adjacent to the road's eastern or southern edges and separated by agrassedboulevardorcurbing. In the future, the Union Pacific Railroad corridor right-of-way may be used for the trail, if it is abandoned by the railroad. Segment 7 From South Shore Drive westward to West Medicine Lake Boulevard, the preferred trail corridor is within the Union Pacific right-of-way. The trail would be offset from the operating railroad on an independent alignment or on bridge structure spanningwetlandareas. RAIL IMPLEMENTATION lctual construction of East Medicine Lake Trail will occur on a phased basis as funding allows and is right-of-way becomes available. Initial construction is likely to occur in the northerly segmentsndadvancesouthward. HENNEPIN PARKS REGIONAL TRAILS HENNEPIN PARKS REGIONAL TRAILS HENNEPIN PARKS REGIONAL TRAILS Yy',Mv Ri\ I{IJ ICI\,lIrdjYl yFJr Mii iINS FI'Pa'I fT til Y If`T11 F': / i%fl' Jmr ; i !I SJ II t yf4./n1liiT'?.l ya}' na P> `V vE,'c hT MS Iv n n+J, 'fit4i rfr r'7'i}. inK YY .Tt J4, iii Sx,''a+a:sIhVfti4 th.C.4'+R(SCySFtjJw t w rn`Tpu•¢.'fl'w..1 'M,V'tP''7 tr3t i 3to1 Slope 2 to 1 man.) CONwLI WL GR", WE WP, INC. 12 Foot 8 Foot i' 16 Foot Bituminous Boulevard Southbound Lane Trail 32 Foot Urban 5eotlon HENNEPIN PARKS REGIONAL 1W411S EAST MEDICINE LAKE TRAILS Typical Cross Section #1 (With Boulevard) 16 Foot Northbound Lane 1 CaauY,wc Gxouv, lac. Job # 0962446 3 to I 12 Foot 16 Foot — 510 c 0 turninous Northbound Lane 2 to 1 man.) hall HENNEPIN PARIS REGIONAL 1RAU EAST MEDICINE LAKE TRAILS Typical Cross Section #3 (One Way Street) h if Y pf( i3 M 114 f/666vu { 3 to I 12 Foot 16 Foot — 510 c 0 turninous Northbound Lane 2 to 1 man.) hall HENNEPIN PARIS REGIONAL 1RAU EAST MEDICINE LAKE TRAILS Typical Cross Section #3 (One Way Street) 1i eN I :yR'%i'; "S Z' Nt"I't 1 Rtta 111 Zliw "MR, T111 .3 gga . I. . ..... I W IT A 119 . via 7771 7 ur 12 Foot 12 Foot 6 Foot 0— Fight-Of-Way Northbound Lane Southbound Lame 31turninouo Trail — Right -Of -Way 5elilack Variao Setback Vari,5 33 Foot Kight-Of-Wayftlth HENNEPIN WKS REMNI MALS EAST MEDICINE LAKE TRAILS Typical Cross Section (Vicinity of Johnsonrrysdale Properties) Job # 0962446 111 if+ 1R1, T, I,U4wr 1 4 f 1 Existing Rall bed Grading May Be Necceccary, To Accomodate Proposed Sy UNNW1.Wgl, 10-12 Foot Structure HENNEPIN PARKS REGIONAL TRAILS EAST MEDICINE LAKE TRAILS Cross Section - Trail On Structure 0 HENNEPIN PARKS REGIONAL TRAILS ppb 21/ 50 0 50 O . i aca laat 20 \ X STREET AND TRAIL TO WIDEN VIA TAPER (NORTH OF LOT 23) Q Z 19 2 3 13 Com/, Vim/ VV . 12 ` NORTH OUND_ _ 12- SOUT BOUND BE. MEDT INE LAKE VD. TRAIL Aanc -- 5 9Y HOUSE BITUMINO S CURB 32 33 0 --- 27 28 SaN 38 39 30 31 I* GENERAL LOCATION SUBJECT TO FIELD VERIFICATION MEDICINE LAKE FEB. 6, 1997 ncrvrvcnry rnKKa KtGIONAL TRAILS rieuue EAST MEDICINE LAKE TRAILS PLAN VIEW FOR NARROWED PORTION OF TRAIL WITHOUT STREET IMPROVEMENTS9.et wrm. PROPOSED TRAIL/STREET IMPROVEMENTS (VICINITY OF JOHNSON /TYSDALE PROPERTIES) i 2• V A A\ 1 \ 1 \ S \ Existing 1 \ Edge Of 1 Gravel o Tree To Removed Edge Of Crossing Striping \ And Safety Signing \ L Proposed Trail - Realign And Widen To 12 Peet EAST CGNMUING GROUP INC Iarde a\ o \ Exist EdgeRoadw Proposed \ One—way Northbound \ Boat may Rap \ e \ \ Renta ui-rd no 1 1 1 \\ 0\ \\ \ EDICINE LAKE TRAIL PLAN RTY'S MARINA SOUTH ExistingTrail 0 x 20 0 20 scale feet August 19. 1996 Plymouth Park and Recreation Department Ph. 509-5200 1997 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE The City of Plymouth's Park and Recreation facilities are provided for the wholesome leisure - time activities of all City residents. Use of these facilities is governed by policies established by the Plymouth City Council as recommended by the Park and Recreation Advisory Commission. The following procedures and policies have been developed for park facility usage. It is the responsibility of the Park and Recreation Department to administer these policies fairly and equitably. Any group wishing to use Plymouth's park facilities should make a request providing as much lead time as possible. Fourteen days is the minimum request time for any (special event) facility usage. Requests will be filled based on availability and facility condition. In order to ensure maximum availability to residents, we are not allowing usage to non -Plymouth groups. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over any single event. Requests will be denied and/or revoked when and if the City believes damage may occur to park facilities. The decision to grant or revoke a request is solely up to the discretion of the Director of Park and Recreation and/or his appointee. By adopting this policy, the City reinforces its commitment to provide clean, safe and fun parks for every resident's enjoyment. ELIGIBLE PLYMOUTH USER GROUPS IN ORDER OF PRIORITY: 1. Plymouth Park and Recreation sponsored programs. 2. Youth athletic associations serving Plymouth residents. 3. Plymouth resident groups (50% of the group must be Plymouth residents). 4. Plymouth non-profit civic organizations, i.e., Civic League, Lions, Jaycees, etc. 5. Registered teams participating in City programs. 6. Private Plymouth companies. 7. Churches located within Plymouth. SEASONAL FACILITY RESERVATIONS 1. Plymouth athletic associations and adult programs made up of at least 50% Plymouth residents will be given free use of athletic facilities to conduct their normal day to day programs. Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals and soccer nets (you must supply soccer corner flags). a. Facilities will be provided to youth athletic associations based on the percent of Plymouth children in their program. b. All groups will be charged a fee for special tournaments. 1997 Park Facility Rental Policies Page 2 SPECIAL EVENT FACILITY RESERVATIONS Facilities that are available, after scheduling seasonal field reservations, are on a first-come, first-served basis. Any group wanting exclusive reserved use of a facility is required to pay a rental fee. All estimated special event rentals must be paid a minimum of seven days prior to the event. 1997 GENERAL FEE SCHEDULE 1. Softball/baseball, hockey/broomball 11/hour or $66/day 2. Football/soccer 16/hour or $96/day 3. Warming house attendant (required for rink rentals) 9/hour 4. Field lights (programmed in advance) 20/hour 5. Rink lights (programmed in advance) 10/hour 6. Softball tournament rental (Zachary Playfield) 275/day for 4 fields 8. Diamond Dry 10/bag A refundable $100 damage deposit must accompany all applications for rentals of $200-$500. A $200 damage deposit is required for rentals over $500 (waived for City athletic associations). For day long rentals ball fields will be dragged and lined prior to usage. Rakes, drag mats, and chalkers will be available to users for any additional maintenance. The City will not be held liable for any loss, damage, injury, or illness incurred by the users of any City facility. NOTE: All groups are responsible for repaying, in full, any and all damages resulting from theft or vandalism to any equipment or facilities used during their rental period. Any cancellation by user will result in loss of deposit if made less than 30 days prior to the event. If cancellation is made before that, a $25 service fee will be retained. The Plymouth Park and Recreation Department will determine the amount of refund on any weather shortened events. PARK RULES Penalty for violation is loss of deposit) 1. No game may start before 8 a.m. Monday through Saturday, or before 10 a.m. Sunday. 2. No inning or period may start after 10 p.m. Monday through Saturday, or after 9 p.m. Sunday. 3. No motorized vehicles or machines are permitted on park property without the consent of the Park and Recreation Department. 4. There will be no consumption of intoxicating beverages on park property, unless a special permit is issued by the City Council. (Anyone selling beer will be required to supply a minimum of two portable toilets.) 5. Adult batting practice is prohibited at Zachary Elementary School. 6. User groups are required to pick up any trash produced by their event in the park and parking lot. CITY OF PLYMOUTH SPECIAL EVENT/PARK USAGE APPLICATION Application will not be considered without deposit.) 1. Organization 2. Person in Charge Name Address Phone: Home Work 3. Dates desired 4. Fields/rinks desired 5. Will food or merchandise be sold? Estimated Rink charees Field charges Lights ($10/hr/rink, $20/hr/field) $ Warming house attendant ($9/hr) $ rink rentals only) TOTAL Actual (Office Use Only) I, , understand that a part or all of the deposit fee will be forfeited if condition of the park requires extra duties for the Park and Recreation Department, and that I and the representative organization are responsible for conduct of participants and any resulting damages. Signature Date PLAYFIELDS AND THEIR FACILITIES All have park shelter buildings) Bass Lake 1 SB/BB Plymouth 3 SB/BB-L 5450 Northwest Blvd. 190' BE 9805 36th Ave 3 S/F-L 2 HR -L 1 S/F-L 4 T -L KEY 1 HR -L 1 BKB-L Plymouth Creek 2 SB/BB-L4T -L SB/BB = Softball/Youth 1 BKB-L 3625 Fernbrook Ln 1 90' BB -L 2 S/F-1L Baseball Field LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L 2 HR -L S/F = Soccer/Football FieldOakwood2SB/BB-1L Ridgemount 2 SB/BB 1700 Co. Rd. 101 1 90' BB -L 12000 Ridgemount Ave 2 S/F 3 S/F-2L 2 HR -L HR = Hockey Rink 1 HR -L 3 T -L Zachary 4 SB/BB-L 4355 Zachary Ln 190' BB -L 5 T-21, T = Tennis Court Parkers Lake 1 SB/BB 15500 Co. Rd. 6 2 90' BB -1L 2 S/F-L BKB = Basketball Court 1 S/F-L 2 HR -L 4 T -L 4 T -L L= Lighted 1 BKB-L 1 BKB-L Plymouth Parks and Recreation Ph. 509-5200 GUIDELINES FOR USING THE PARKERS LAKE NORTH PICNIC SHELTER The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted at least three days in advance of the date for which the rental is requested. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. There are three time periods to choose from when renting the picnic shelter: 10 a.m. to 4 p.m., or 4 p.m. to 10 p.m., which are considered half-day rentals, or 10 a.m. to 10 p.m., which is considered full-day rental (see fees below). There is a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key. The shelter closes at 10 p.m. Rental Fees Residents Non -Residents Half -Day Mon. -Fri. 35 Sat./Sun./Hol. 50 Mon. -Fri. 35 Sat./Sun./Hol. 60 Full -Day Mon. -Fri. 70 Sat./Sun./Hol. 100 Mon. -Fri. 70 Sat./Sun./Hol. 120 Renter's Name PICNIC SHELTER APPLICATION 1JIM wk) Zip Name of business, church or group (if applicable) Circle day of rental: SU M T W TH F SA Date Time of rental If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Pay key deposit with separate check when Plymouth, MN 55447 you pick up key --we are not open on weekends.) On the day of the rental a sign will be posted stating shelter is reserved. to x**xx+**+*M*** *******FOR OFFICE USE FEE PAID CHECK # STAFF INITIALS DATE Plymouth Park and Recreation Ph. 509-5200 BASS LAKE SHELTER RENTAL POLICY The Bass Lake shelter building is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. Reservations must be made as far in advance as possible, but at least five days prior to usage. The room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 10 p.m., pending availability A minimal number of tables and chairs are available. If you need more, it is your responsibility to provide them. There are no kitchen facilities. The shelter is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The shelter is a smoke-free building, and no alcohol is permitted. Fees for Use 1. Non-profit Plymouth groups, i.e., homeowner associations, neighborhood watch groups, boy/girl scouts, etc., may use the facility at no charge, but must pay a $25 key deposit at the time you pick up the key.. 2. Private Plymouth parties will be charged a rental rate of $15/hour with a $100 damage deposit (includes the key deposit). The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. Bass Lake Shelter Rental Application Person Responsible Address Organization (if applicable) Day of Rental Ph. Date Time Number in Group Purpose of Rental zip FOR OFFICE USE ONLY**************+** *+ * * ++ FEE/DEPOSIT CHECK NO. RECD BY DATE KEY NO. ASSIGNED (KEY MUST BE RETURNEDNEXTBUSINESSDAY.) Bass Lake Shelter Rental Policy Rules and Regulations Page 2 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. User group is responsible for the security of the building. Make sure that ALL doors are locked when you leave. Check them from the outside. This is the only way to be sure they are locked, and some doors can only be locked from the OUTSIDE. 2. Beer and intoxicating beverages are not permitted in the shelter building, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the building. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, signs and banners must receive prior approval by the Park and Recreation Department. 7. General clean-up of the facility is required. Cleaning supplies are in the janitor's room. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. Plymouth Parks and Recreation Ph.509-5200 PARKFRS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be rented by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted at least ten days in advance of the date for which the reservation is requested. Reservations must be paid at least five days prior to usage, or usage may be cancelled. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. to 11 p.m. with the exception of national holidays (pending availability of the building and an attendant). There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crockpots, roasters, etc. The multi-purpose room is an informal, casual, meeting room with a rubber floor that does not have the same appearance as a tiled or linoleum floor. If you have any questions about whether this room is appropriate for your use, please make arrangements in advance to view it. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of this facility. Fees for Use (fees include building attendant) School Districts 281 and 284 will be charged a fee of $8 per hour, with a 2 -hour minimum. Plymouth non-profit groups will be charged a rental fee of $1-9 27 per hour, with a 2 -hour minimum: All other- Plymouth groups will be charged a rental fee of $4 $39 per hour and a $200 damage deposit, with a 2 -hour minimum. Non-resident groups will be charged $3$ 46 per hour and a $200 damage deposit, with a 2 hour minimum.* Damage deposit will be returned within two weeks of the event if no deductions are necessary. Rules and Regulations Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness incurred by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. At no time should decorations be hung using tape, nails or tacks. General clean-up of the facility is required (wiping off tables, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. ineludes things such as PtAliRg up and taking domm tables and ehair-s' A6. (Please note tl;# t he Fl#pndaRt does 4;Rt afr4ve until the pr-eeiso starting time of yeiff event, therefore, room set up dRys not begiff upAil two ` The building attendant will arrive 30 minutes prior to the starting time of your event to begin arranging the room per your advance instructions. This is the time that you may also enter if You wish to decorate or set up food, etc. Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 474-9542 Eric Blank 553-9922 Nancy Pederson 473-2558 Pavilion ph. no. 476-2822 Plymouth Parks and Recreation Department 3400 Plymouth Blvd., Plymouth, MN 55447 PARKERS LAKE PAVILION ROOM RENTAL APPLICATION Person responsible Address Home Ph. Organization (if applicable) Work Ph. Purpose of use (e.g., birthday party, luncheon, seminar, etc.) Zip Approx. no. attending How many tables will you need? _ How many chairs? We have round tables, which seat 8-10. Some rectangular tables are also available.) Do you want to use our 100 -cup coffee maker? (you must provide coffee and cups). Use the chart below to fill in the starting and ending time of your event and the fees due. All rentals are at a 2 -hour minimum. Dc.; enibe- to ,.11e time for- the attendant to set • p the Foo if you need tableslahair-s and for elean up at the conehision of your e . If your event runs over the allotted rentalerp iod. you will be charged for the extra minutes at a pro -rated fee. User Date of Rental Start Time End Time Total Hrs. Fee Due SCHOOL DIST.281 OR 284 8/hour, 2 hour minimum) PLYMOUTH NON-PROFIT GROUP W 27 per hour, 2 hour min.) PLYMOUTH PRIVATE GROUP 39 per hour, $200 damage deposit, 2 hour minimum) NON-RESIDENT GROUP W 46 per hour, $200 damage deposit, 2 hour minimum) OFFICE USE ONLY** ************************ FEE PD CHECK NO. DEPOSIT PD. CHECK NO. REC' D BY DATE CONFIRMATION FOR USE OF PARKERS LAKE PAVILION Date Time Park and Recreation staff member approving confirmation MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: February 4, 1997 TO: PRAC through Eric Blank, Parks and Recreation Director FROM: Nancy Pederson, Secretary SUBJECT: STATUS OF RENTALS IN 1996 The chart below lists the facilities we rent to individuals/groups for meetings, private parties, weddings, receptions, picnics, etc. Both Bass Lake and the Parkers Lake Pavilion are available year round. The Parkers Lake Picnic Shelter is available to rent from May 1 to mid-October. The dates listed below (in parentheses) are the first and last day that particular facility was rented in 1996. Facility Sun. Mon. Tues. Wed. Thur. Fri. Sat. Total Bass Lake Shelter 1 2 1 4 April 23 -Dec. 15) Parkers Lake Pavilion 6 1 8 2 10 5 6 38 Feb. 8 -Dec. 17) Parkers Picnic Shelter 15 8 12 9 9 13 16 82 May 10 -Sept. 24) Canoe Rack Rentals Canoe racks were made available from April 15 -September 30 at both Parkers Lake beach and East Medicine Lake beach. One unit was rented at the East Beach, and 9 units were rented at Parkers. 0 January 17, 1997 CATV COF PLYMOUTR Stacy Doyle 4835 Juneau Lane Plymouth, MN 55446 Dear Stacy: Mayor Tierney has forwarded your letter to me for review and comment. Many people in Plymouth agree with your assessment that sidewalks are needed on additional streets throughout the community. Every year the Park and Recreation Advisory Commission reviews the comprehensive plan and looks at streets that need additional sidewalk or trail. We are currently in the midst of a program that will add 11 1/2 miles of trail to the City's system, bringing us to a total of approximately 75 miles of trail. Although its not economically feasible to add a sidewalk on every block in Plymouth, many streets will be considered for improvements in the coming years. If you have a particular street in mind that you think is dangerous, we would like to know about it, so that we can review it along with our other requests for trails. Thank you for your interest in this matter. Sincerely, / p Eric J. Blank, Director Parks and Recreation EB/np cc: City Manager PRAC PLYMOUTH ABeau*(Place?a Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 r; CJanuary7, 1997 YCO PLYMOUTR Thomas Berry Northern States Power Company 5505 County Road 19 Shorewood, MN 55331 Dear Mr. Berry: On behalf of the City of Plymouth, I would like to thank NSP for their generous grant of 4,000 in recognition of the City's commitment to purchase an energy-efficient and pollution - free Zamboni ice resurfacer for the new Plymouth.Ice Center. The City is proud of its commitment to preserve our natural resources, and we are very grateful that NSP is willing to honor us for that by making this donation. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np cc: City Manager PRAC PLYMOUTH A Beautifa(Place To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000