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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 02-08-1996Regular Meeting of the Park and Recreation Advisory Commission February 8, 1996, 7 p.m. AGENDA 1. Call to Order a. Introduction of new commissioner Kathleen Thompson b. Election of Chair and Vice -Chair 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. 5. Unfinished Business a. Review ice arena/pool complex b. West Medicine Lake Park update c. Open spaces update d. Playfield/highschool update e. Senior citizen needs analysis update f. Continue golf course discussion 6. New Business a. Proposal from Plymouth -Wayzata Youth Baseball to place signs on outfield fences at Parkers Lake Playfield update b. Approve Annual Report and 1996 Work Plan c. Facility Rental Fees and Policies 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting - March 14 Minutes of the Park and Recreation Advisory Commission Meeting January 11, 1996 Page 1 Present: Commissioners Anderson, Bildsoe, Fiemann, Johnson, Priebe, Wahl and Willegalle; staff Blank and Pederson; Andy Jensen, representing Plymouth -Wayzata Traveling Baseball CALL TO ORDER Vice Chair Wahl called the January meeting to order at 7:05 p.m. in the Parks and Recreation Mooney Lake Room. 2. APPROVAL OF MINUTES A motion was made by Commissioner Fiemann and seconded by Commissioner Wahl to approve the minutes of the December meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. Andy Jensen, representing Plymouth -Wayzata Traveling Baseball. See item 6-a. b. Staff. None were present. c. Others. None were present. 4. PAST COUNCIL ACTION a. Council approved the Elm Creek Playfield budget. 5. UNFINISHED BUSINESS a. Private swimming pool/Wayzata School Dist. pool study update. Director Blank announced that the Wayzata City Council voted unanimously to contribute $50,000 to the City of Plymouth in support of the ice arena. He also indicated that the Wayzata School District will be contributing $250,000 toward the ice arena and will be officially voting next week to authorize spending $1.5 million on the pool facility. There had been some concern that if bid package #4 on the new high school had come in over budget, the school district would need that $1.5 million to help with the high school, but the bid package came in under budget, so the money can now be used for the pool. Director Blank stated that the Council authorized Shea Architects to begin designing the ice arenalpool complex, so that if the voters approve the expenditure of $5,000,000 in community improvement funds on February 6, the concept plans will be ready to go out for bid. If things proceed as hoped, PRAC Minutes/January 1996 Page 2 construction could begin in early spring. Director Blank said that things are moving along on a fast track and that a special meeting of the Park Commission might have to be called between the regular February and March meeting dates. Director Blank also indicated that he attended a meeting at the National Sports Center in Blaine to meet with the Minnesota Amateur Sports Commission to receive all the official paperwork related to the ice arena grant. He stated that Wayzata Youth Hockey will be contributing $250,000 to the City for the ice arena and will soon be distributing literature and lawn signs urging citizens to vote yes on February 6. Director Blank informed the Commission that the City is holding a public hearing/information meeting on Monday, January 22, to discuss the plans for the new facilities. They will detail the proposals under consideration, as well as take citizen comments and answer questions. PRAC members are urged to attend that meeting if possible. He also explained that the January issue of Plymouth News will be in residents' homes this week, and that there are three separate articles on the proposed facilities included. Commissioner Priebe asked Director Blank if he received the fax he sent with his comments on the letter of intent submitted by Life Time Fitness. He has a number of concerns regarding the well-being of the City should Life Time fail to operate the facility at a level expected by the City. Even though the proposed facilities are not a City community center, there is the potential for many residents to view it that way, considering that the facility could be constructed on City -owned land. Commissioner Priebe wants the City to be more protected than it currently is as stated in the letter of intent. Director Blank agreed with the concept that residents might view this facility as a community center, but he explained to the Park Commission that if the project proceeds with Life Time Fitness, the City would have no responsibility whatsoever for how the facility operates. Citizens would have to take their complaints to Life Time Fitness, not to the City. Commissioner Fiemann asked Director Blank if the City, 10 years from now, could buy other land and build a community center, even if Life Time builds its facility? Director Blank indicated that it was a possibility. Director Blank added that Life Time is meeting with Health West, too. Chances are that if Life Time does not build on our site, they will build over at Health West. Commissioner Bildsoe then commented that he had a recent conversation with one of the Health West administrators and was told that they have big plans for the land to the east, where MacDonald's sits. They would like to buy that property, relocate MacDonald's and build a first-class fitness facility that would be similar to a community center and open to the public. One of the Park Commission's main concerns has been that Life Time Fitness will cater more to adults than it will to families and kids. PRAC Minutes/January 1996 Page 3 b. West Medicine Lake Park update. Director Blank said that he had met with the DNR Corps of Engineers attempting to get approval to dredge back waters for canoeing and dredge the area proposed as swimming beach. They verbally indicated they would probably approve the swimming beach, but not the dredging of the back waters. c. Open spaces update. Director Blank announced that two of the three owners of site #4 finally accepted the City's offer to purchase their land, but the third owner is still holding out for $1.4 million. Director Blank said that when he finds out the other owners accepted the City's offer, he may realize that it would be in his best interest to sell as well. His parcel is in the middle of the other two, and because of the deal made with the other owners, the City is now in a very advantageous position. d. Playfield/high school update. Director Blank stated that bid package #4 came in under budget, which is the reason the School District can now contribute their $1.5 million to the pool project as they indicated they would. Bid package #5 will go out for bid this month. This is the portion that includes the playfield. A football stadium is included in this package, even though the school district does not have the funds at this time to build that. e. Senior citizen needs analysis update. Director Blank announced that at their last meeting, a final report was presented and reviewed. It needs a little fine tuning and then it will be sent to the Youth Sports Task Force for their review and then forwarded to PRAC. f. Continue golf course discussion. Director Blank said that he had no new information to report. 6. NEW BUSINESS a. Proposal from fences at Parkers Lake Playfield. Andy Jensen, representing this youth athletic association, made a presentation to the Park Commission requesting permission to place advertising on the outfield fences at Parkers Lake Play -field. His objectives in making the presentation were to familiarize the City with PWYBA's mission and goals, to present a unique fund raising opportunity, and to gain permission to utilize the baseball fields in their corporate sponsorship efforts. He then explained that Plymouth -Wayzata Traveling Baseball currently raises funds by corporate sponsorship; holding tournaments, thus, deriving revenue from entry fees, concessions and souvenirs; and charging a market rate to each player for their involvement. The players are currently charged $235 each season, and they are proposing a 27% increase in that rate. How the funds would be used included purchasing more and better equipment, providing more scholarships to needy PRAC Minutes/January 1996 Page 4 families, and establishing a reserve fund for travel costs to national tournaments. Mr. Jensen explained that the community would benefit by having its reputation enhanced throughout the country, the costs associated with maintaining first class facilities would be shared, and the families that represent the community when traveling to baseball tournaments would have their financial responsibilty reduced. Additional fund raising methods they are proposing include: forming a parent booster club and a corporate booster club, selling travel team merchandise, seeking more corporate and team sponsors, and corporate advertising on the outfield fences at Parkers Lake. Mr. Jensen explained that the signs would be professionally designed and would be of uniform size and shape, thus maintaining the integrity and beauty of the Parkers Lake Playfield, and the profits from the advertising would go to support traveling baseball. Mr. Jensen then reviewed for the Park Commission a chart explaining the costs that would be incurred to upgrade their equipment, which totaled $22,463. This would include everything from bats and batting helmets to scorebooks and socks. He further explained that their annual operating budget is $35,000. Commissioner Bildsoe asked how many kids are in the travel program, and Mr. Jensen indicated 150. Bildsoe then calculated that by charging each child $235 to play results in revenue of $35,250. Commissioner Priebe wanted to know who else uses the Parkers Lake Playfields. Director Blank responded that almost all of the use is by PWYBA, and that they were the driving force behind constructing the fields in the first place. Commissioner Bildsoe commented that he was not comfortable with the placement of signs on the outfield fences. He was concerned about how it would detract from the park and the precedence it might set. Other commissioners were also concerned about the public's reaction to advertising in the parks and how it might lead to other youth athletic associations wanting to advertise in several of the City's parks, such as Zachary Playfield and Bass Lake Playfield. Director Blank commented that an organization sponsoring a league at our in-line skating rink has indicated that they want to put advertising signs on the inside boards around that rink, so there is potential for this sort of advertising to grow. Commissioners Johnson, Wahl and Fiemann commented that they did not have a problem with the baseball association putting signs on the outfield fences. They suggested that it be tried on a trial basis, and if it causes problems or generates complaints from the public, the signs would come down at the end of the season and not go up again. That way if other groups wanted to do the same thing, the City could reply that this is being done as a pilot program only. Commissioner Priebe thought it might be possible to erect the signs, if the City were to collect the revenue and use it toward field maintenance and other costs associated with PRAC Minutes/January 1996 Page 5 operating the facility, thus allowing the baseball association to spend more of its fundraising money on the items mentioned in the presentation. Commissioner Priebe then asked if the association had considered temporary signs that could be placed only during tournaments and come down when the tournament was over. Commissioner Wahl agreed that this might be a good compromise. It was the general consensus of the Commission that this was the best solution. They wholeheartedly agreed that the baseball association had a good idea regarding corporate sponsorship and they thanked Mr. Jensen for his presentation. Director Blank said that he would check with the Community Development Department on the City's sign ordinance, and would look into other community's policies on signs in parks and report back to Mr. Jensen and to the Commission at their February meeting. The Commission agreed to delay formal action on this item until February. b. Review draft of 1995 annual report and 1996 work plan. The Commission briefly reviewed the draft copy of their 1995 annual report and then began discussing projects to include in their `96 work plan, which were: planning the northeast neighborhood park, review status of golf courses, Greenwood Elementary playground project, phase two of West Medicine Lake park, trails, developing an operational plan for open space, planning a combined activities/senior center, and developing guidelines for low-income families wanting to use the ice rink and pool facility. c. Approve new location and cost estimate for amphitheater. Director Blank indicated that if the voters approve the building of the ice rinks and pool, a new location will have to be chosen for the Music in Plymouth concerts. He displayed a concept plan prepared by Brauer and Associates, showing the new location just north of the Public Safety Building. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER WILLEGALLE RECOMMENDING APPROVAL OF THE NEW LOCATION FOR THE AMPHITHEATER. THE MOTION CARRIED WITH ALL AYES. 7. COMMISSION PRESENTATION Commissioner Willegalle announced that the Parkers Lake Improvement Associastion is sponsoring the Viking Kick Sled demos at Fire and Ice this year. Commissioner Bildsoe said he attended a recent meeting at Greenwood Elementary School and was very impressed to see how excited school officials were about the City's contribution of $50,000 to their playground improvement project. He commented that it's very rewarding to see the positive effects the Park Commission has on the community and what a difference it makes. He said he feels very honored to be a part of it. He, as well as the other PRAC Minutes/January 1996 Page 6 commissioners, stated appreciation for the outstanding effort put forth by Director Blank and the rest of the park and recreation staff. 8. STAFF COMMUNICATION Director Blank distributed "We Love Our Kids" buttons to the Commissioners and encouraged them to wear the buttons at Fire and Ice, because that slogan is this year's theme. EF.V1311TURTohl_ v The meeting adjourned at 9:10 p.m. Minnesota is home toyoubuildit, th! i l' come an impressive roster of Loea/ eXpansion Of nation's fastest-growing sport n estne related compa- including industry stunted by Minnesota's lack of playing surfaces giants Rollerblade and Ultra Wheels number By Bob Fallen IT MAKES PERFECT SENSE THAT s STATE with the nickname "the Land of 10,000 Lakes" is recognized interna- tionally as a hotbed of homegrown hockey talent. With some coopera- tion from Mother Nature, many of these same bodies of water are trans- formed into frozen practice grounds one and number two itage, has placed Minnesota on the top of the charts for organized youth ice hockey. In fact, Minnesota ranks first in per -capita registration for youth hockey programs in the U.S. with near- ly 45,000 Minnesotans registered to participate in USA Hockey's sanctioned programs. In 1995, Minnesota accounted for nearly 13% of USA Hockey's membership. It brings us to the subject of in-line hocke j, an offshoot of the in-line skating craze that has been the hottest sporting goods category for the last five years. In that time, participation in in-line sk-ting and hockey across the U.S. has more than dou- bled. The National In - Line Hockey Association (NIRA) estimates in-line hockey participation will grow from 2.5 million U.S. partici- pants to 7.5 million in 1996. Athletic shoe giant Nike was so convinced of in-line hockey's growth potential that it recently purchased hockey equip- ment colossus Canstar, maker of the the Bauer, Mega and Micron brands. Nike's "swoosh" logo will soon adorn ice and in-line skates bearing their brand name and carry the endorse- ment muscle of some of the world's top professional hockey stars. As the in-line industry continues to surge beyond fad status to that of a full -blow phenomenon, logic would seem to dictate that hockey's heartland would be riding the top of the in-line hockey wave that is wash- ing across America. Unfortunately, the lack of suitable playing surfaces leaves Minnesota behind such areas as Florida and California in in-line hockey participation. What makes Minnesota's shortage of playing sur- faces even more puzzling is the pres- ence of the world's foremost manu- facturers of in-line skates and roller hockey equipment in our midst. Chelsea Piers, a new in-line facility opened this summer on the Hudson. River in New York City, is a good example of the kind of places to play that are in such great need in Minnesota. for a good portion of the year, and the boys and girls of Minnesota take to the ice early and often. Like with any sport, a good por- tion of the skill level attained by Minnesota's crop of hockey talent is directly attributable to the amount of practice and playing time available. Neither of these are possible without one very simple thing: access to ice. The theory being: it's pretty tough to practice and to measure you skills against the competition without raving an appropriate place to perform. A few relatively recent examples of this theory can be found in the Olympic follies of Great Britain's ski-jumping Eddie the Eagle" and the crash - prone Jamaican bobsled team — bet- ter known for their colorful racing suits than for their bobsledding prowess. Ski jumping hills in England and bobsled runs in the Caribbean are in short supply. Therefore, it is logical to assume that access to ice, combined with the region's long-standing hockey her - 2 MINNESOTA SHOWCASE HOCKEY MAGAZINE respectively in annual sales. Other Minnesota companies have jumped on the bandwagon, including Christian (sticks, equipment), Sun Hockey (pucks) and Grizzly Gear wheels and bearings). Adding insult to injury is the recent development of some r ;;- lent in-line hockey facilities in other areas of the country. New York City residents recently saw con:; auction completed on a state-of-the-art facili- ty in the heart of Manhattan. The world-class in-line complex, called Chelsea Piers, attracted 46 teams to its initial summer in-line league and is expected to grow dramatically. On hand for the dedication for this facility — which sits on the Hudson River within sight of the Statue of Liberty, and features two Olympic -size ice rinks as well as in- line rinks — was New York Rangers all-star goalie Mike Richter. There's no question that a place like this will have an enormously positive effect on in-line hockey in the metropolitan area," said Richter. According to Chelsea Piers offi- cials, the youth hockey clinic and skating classes for adults and kids have been met with an overwhelm- ing response. We're absolutely swamped with people in our fall leagues, and more and more kids are taking up in-line hockey," said Margaret Dykstra, director of the in-line learn -to -skate program. In-line hockey is not a passing fad, it's getting bigger and more developed everywhere," said Richter. There aren't enough opportunities read: facilities) for the average kid to go out and play, so this place pro- vides some of that, and it's a great place to play in-line hockey." Which leads to an obvious ques- tion: What the heck is Minnesota waiting for? In the March issue of Minnesota Showcase Hockey, we'll look at a few examples of in-line hockey facilities in Minnesota and explore ideas on how the state can meet the over- growing demand for places to play. DATE: February 8, 1996 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: Advertising on Outfield Fences As requested by you following last month's meeting, staff conducted a survey of surrounding communities regarding their position on outdoor advertising. Eight communities were contacted, and none of them currently allows advertising on baseball outfield fences. I also checked our City ordinance and learned that Plymouth does not allow this form of advertising, either. Based on this information, no further action is necessary on this item. We will send a letter to Mr. Jensen explaining the City's ordinance. EB/np Park and Recreation Survey Regarding Advertising on Baseball Outfield Fences City Do you permit private Who gets the advertising on softball outfield revenue? fences? Apple Valley Not at this time, but they are City considering it. Currently allows advertising on scoreboards. Advertiser must buy the scoreboard, plus pay $5,000 for 5 year period. Burnsville No. Considering allowing No revenue advertising on scoreboards as a way would be to get the scoreboards donated. produced. Eagan No. Allows private companies, etc., No revenue to donate scoreboards, however, produced. with the company's name on the scoreboard. Eden Prairie No. Hopkins-Mtka. During tournaments only. Agency City must get a permit from the Community Development Dept., and there is a charge for that. Maple Grove No. New Hope No. Have discussed it and may City consider it in the future. Advertising is allowed at the ice arena, however. Roseville No. Advertising is allowed on scoreboards, but can only consume 25% of the size of the scoreboard. DATE: January 30, 1996 TO: PRAC FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: 1996 RENTAL FEES AND POLICIES Attached for your review are the 1996 rental fees and policies for general park athletic facilities, Parkers Lake Pavilion, Bass Lake Shelter, Parkers Picnic Shelter and canoe racks. No changes are proposed for any of the policies or fees for 1996. RECOMMENDATION: I would recommend a motion accepting all of the policies and procedures as recommended by staff. EB/np Attachment Plymouth Park and Recreation Department Ph. 509-5200 1996 PARK FACILITY RENTAL POLICIES AND FEE SCHEDULE The City of Plymouth's Park and Recreation facilities are provided for the wholesome leisure - time activities of all City residents. Use of these facilities is governed by policies established by the Plymouth City Council as recommended by the Park and Recreation Advisory Commission. The following procedures and policies have been developed for park facility usage. It is the responsibility of the Park and Recreation Department to administer these policies fairly and equitably. Any group wishing to use Plymouth's park facilities should make a request providing as much lead time as possible. Fourteen days is the minimum request time for any (special event) facility usage. Requests will be filled based on availability and facility condition. In order to ensure maximum availability to residents, we are not allowing usage to non -Plymouth groups. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over any single event. Requests will be denied and/or revoked when and if the City believes damage may occur to park facilities. The decision to grant or revoke a request is solely up to the discretion of the Director of Park and Recreation and/or his appointee. By adopting this policy, the City reinforces its commitment to provide clean, safe and fun parks for every resident's enjoyment. ELIGIBLE PLYMOUTH USER GROUPS IN ORDER OF PRIORITY: 1. Plymouth Park and Recreation sponsored programs. 2. Youth athletic associations serving Plymouth residents. 3. Plymouth resident groups (50% of the group must be Plymouth residents). 4. Plymouth non-profit civic organizations, i.e., Civic League, Lions, Jaycees, etc. 5. Registered teams participating in City programs. 6. Private Plymouth companies. 7. Churches located within Plymouth. SEASONAL FACILITY RESERVATIONS 1. Plymouth athletic associations and adult programs made up of at least 50% Plymouth residents will be given free use of athletic facilities to conduct their normal day to day programs. Free lighting will be provided for youth groups only after they have made maximum use of daylight hours. We supply bases, goals and soccer nets (you must supply soccer corner flags). a. Facilities will be provided to youth athletic associations based on the percent of Plymouth children in their program. b. All groups will be charged a fee for special tournaments. 1996 Park Facility Rental Policies Page 2 SPECIAL EVENT FACILITY RESERVATIONS Facilities that are available, after scheduling seasonal field reservations, are on a first-come, first-served basis. Any group wanting exclusive reserved use of a facility is required to pay a rental fee. All estimated special event rentals must be paid a minimum of seven days prior to the event. 1996 GENERAL FEE SCHEDULE 1. Softball/baseball, hockey/broomball $11/hour or $66/day 2. Football/soccer $16/hour or $96/day 3. Warming house attendant (required for rink rentals) $9/hour 4. Field lights (programmed in advance) $20/hour 5. Rink lights (programmed in advance) $10/hour 6. Softball tournament rental (Zachary Playfield) $275/day for 4 fields 8. Diamond Dry $10/bag A refundable $100 damage deposit must accompany all applications for rentals of $200-$500. A $200 damage deposit is required for rentals over $500 (waived for City athletic associations). For day long rentals ball fields will be dragged and lined prior to usage. Rakes, drag mats, and chalkers will be available to users for any additional maintenance. The City will not be held liable for any loss, damage, injury, or illness incurred by the users of any City facility. NOTE: All groups are responsible for repaying, in full, any and all damages resulting from theft or vandalism to any equipment or facilities used during their rental period. Any cancellation by user will result in loss of deposit if made less than 30 days prior to the event. If cancellation is made before that, a $25 service fee will be retained. The Plymouth Park and Recreation Department will determine the amount of refund on any weather shortened events. PARK RULES Penalty for violation is loss of deposit) 1. No game may start before 8 a.m. Monday through Saturday, or before 10 a.m. Sunday. 2. No inning or period may start after 10 p.m. Monday through Saturday, or after 9 p.m. Sunday. 3. No motorized vehicles or machines are permitted on park property without the consent of the Park and Recreation Department. 4. There will be no consumption of intoxicating beverages on park property, unless a special permit is issued by the City Council. (Anyone selling beer will be required to supply a minimum of two portable toilets.) 5. Adult batting practice is prohibited at Zachary Elementary School. 6. User groups are required to pick up any trash produced by their event in the park and parking lot. CITY OF PLYMOUTH SPECIAL EVENT/PARK USAGE APPLICATION Application will not be considered without deposit.) 1. Organization 2. Person in Charge: Name Address Phone: Home 3. Dates desired 4. Fields/rinks desired 5. Will food or merchandise be sold? Rink charges Field charges Lights ($10/hr/rink, $20/hr/field) Warming house attendant ($9hr) rink rentals only) TOTAL Work Beer? Estimated Actual (Office Use Only) I, , understand that a part or all of the deposit fee wilt be forfeited if condition of the park requires extra duties for the Park and Recreation Department, and that I and the representative organization are responsible for conduct of participants and any resulting damages. Signature Date PLAYFIELDS AND THEIR FACILITIES All have park shelter buildings) Bass Lake 1 SB/BB Plymouth 3 SB/BB-L 5450 Northwest Blvd. 1 90' BB 9805 36th Avenue 3 S/F-L 1 S/F-L 4 T -L KEY 1 HR -L 1 BKB-L 4 T -L Plymouth Creek 2 SB/BB-L SB/BB = Softball/Youth 1 BKB-L 3625 Fembrook Ln 1 90' BB -L 2 S/F-1L Baseball Field LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L 2 HR -L S/F = Soccer/Football FieldOakwood2SB/BB-1L Ridgemount 2 SB/BB 1700 Co. Rd. 101 190' BB -L 12000 Ridgemount Ave 2 S/F 3 S/17-21, 2 HR -L HR = Hockey Rink 1 HR -L 3 T -L 5 T-21, Zachary 4355 Zachary Ln 4 SB/BB-L 1 90' BB -L T = Tennis Court Parkers Lake 1 SB/BB 15500 Co. Rd. 6 2 90' BB -1L 2 S/F-L BKB = Basketball Court 1 S/F-L 2 HR -L 4 T -L 4 T -L L= Lighted 1 BKB-L 1 BKB-L 1995 Athletic Facility Rentals School Field Preparation Armstrong Baseball & Softball 1,450.00 Cooper Softball 25.00 Armstrong Soccer 495.00 Cooper Soccer 330.00 2.300.00 Zachary Softball Tournament Tryggs/Edina Realty $550.00 Soccer Tournament Wayzata Soccer Club $4,460.00 In -Line Skating Rink Armstrong Hockey 10/16-11/22 280.00 Renee Engelmeyer 8/12 20.00 Mary Ellen Gregoire 8/15 40.00 Mike Schone 8/17 30.00 Jan Schutte 8/17 40.00 Teena Swangler 8/25 20_00 430.00 Soccer Camp - Oakwood Alan Merrick $400.00 Ice Rink Rentals Bev Limberg (LaCompte) 1/28 $ 40.00 Lynn Fellers (Ridgemount) 1/16 20.00 Wayne McNeil (Plymouth Creek) 2/14 31.00 Pat Reuter (Plymouth Creek 40_00 131.00 Haunted House Plymouth Creek Park Shelter 10/1-31 $125.00 One -Time Basebalt/Softball Rentals Sarah McSorley (Parksers Lake #1) 9/14 22.00 Mark Halvorson (Parkers lake #2) 9/7 22.00 Jackie DeMesy (Parkers Lake #1) 9/17 11.00 P.O.S. Business Systems 6/17 22.00 Deb Cochran (Bass Lake #1) 8/1 11.00 Aequitron (Parkers Lake #1) 6/2 22.00 American Medical Systems Plymouth Creek #1 & A) 8/17 114.00 Carlson Marketing Group Parkers Lake #1) 8/17 33.00 Carlson Travel (Parkers Lake #1 & A) 8/1 124.00 Peter Falkum (Parkers Lake #1) 8/6 22.00 Motivaction (Plymouth Creek #2) 6/26 33.00 Peter Griffith (Plymouth Creek #1) 8/26 11.00 Lynne Wanstrom (Parkers Lake #1) 8/28 & 9/7 44.00 St Phillip the Deacon Church Parkers Lake #1) 8/10 11.00 John Wood (Plymouth Creek #6) 9/28 & 10/5 80.00 582.00 Lost Key Deposit $25.00 TOTAL RENTALS $9.003.00 Plymouth Park and Recreation Ph. 509-5200 PARKERS LAKE PAVILION ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All groups must complete a rental form before using the multi-purpose room. Forms must be submitted as far in advance as possible of the date for which the reservation is requested. Reservations must be paid at least seven days prior to usage, or usage may be cancelled. The multi-purpose room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 11 p.m. (pending availability) with the exception of national holidays. There are no kitchen facilities available, but there are electrical outlets located throughout the room for plugging in crock pots, roasters, coffee makers, etc. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The Parkers Lake Pavilion is a smoke free building, and no alcohol is permitted. The City will not be held liable for any damage, loss, injury, or illness incurred by the users of thisfacility. Fees for Use (fees include building attendant) School Districts 281 and 284 will be charged a fee of $8 per hour, with a 2 -hour minimum. Plymouth non-profit groups will be charged a rental fee of $19 per hour, with a 2 -hour minimum. All other Plymouth groups will be charged a rental fee of $31 per hour and a $200 damage deposit, with a 2 -hour minimum.* Non-resident groups will be charged $38 per hour and a $200 damage deposit, with a 2 - hour minimum.* Damage deposit will be returned within two weeks of the event if no deductions are necessary. Rules and Regulations Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. Alcoholic beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the Pavilion. If you violate these conditions, your damage deposit will be forfeited. Disorderly conduct of any kind is prohibited. The signer of the application shall assume full responsibility for any unlawful act committed. The City assumes no liability for loss, damage, injury or illness incurred by users of this facility. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. Decorations, including streamers, banners, signs, etc., must receive prior approval by the City. General clean-up of the facility is required (wiping off tables, etc.). Violations may result in the Park and Recreation Department denying future permits for your use of the facility. When you calculate room set-up time on the application, allow at least 30-45 minutes. This includes things such as putting up and taking down tables and chairs, etc. (Please note that the attendant does. not arrive until the precise starting time of your event, therefore, room set-up does not begin until then.) Minimum cancellation time shall be 48 hours in advance. For weekend use, you must cancel by 4:30 Friday by calling 509-5200. For all cancellations, a $5 fee will be retained from your rental. If circumstances arise the day of the event which cause you to cancel, you will be charged the minimum rental period of two hours. NOTE: If you must cancel your reservation the day of your rental, particularly if on a weekend, and the Park and Recreation office is not open, call a staff member listed below: Mary Bisek 474-9542 Eric Blank 553-9922 Nancy Pederson 473-2558 Pavilion no. 476-2822 Plymouth Park and Recreation Department 3400 Plymouth Blvd., Plymouth, MN 55447 PARKERS LAKE PAVILION ROOM RENTAL APPLICATION Person responsible Address Home Ph. Organization (if applicable) Work Ph. Purpose of use (e.g., birthday party, bridal shower, luncheon, etc.) Zip Will you need tables and chairs set up? Approx. no. attending We have round tables, which seat 8-I0. Some rectangular tables also available.) Do you want use of 100 -cup coffee maker? you must provide coffee). Use the chart below to fill in the starting and ending time of your event and the fees due. All rentals are at a 2 -hour minimum. Remember to allow time for the attendant to set up the room if you need tables/chairs and for clean up at the conclusion of your event. User Date of Rental Start Time End Time Total Hrs. Fee Due SCHOOL DIST. 281 OR 284 8/hour, 2 hour minimum) PLYMOUTH NON-PROFIT GROUP 19 per hour, 2 hour minimum) PLYMOUTH PRIVATE GROUP 31 per hour, $200 damage deposit, 2 hour minimum) NON-RESIDENT GROUP 38 per hour, $200 damage deposit, 2 hour minimum) USE ONLY****************x******* FEE/DEPOSIT PD. CHECK NO. RECD BY DATE CONFIRMATION FOR USE OF PARKERS LAKE PAVILION Your use of the Parkers Lake Pavilion has been approved for: Date Time By Park and Recreation Staff Member Plymouth Park and Recreation Ph. 509-5200 BASS LAKE SHELTER RENTAL POLICY The Bass Lake shelter building is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. Reservations must be made as far in advance as possible, but at least five days prior to usage. The room is rated for an occupancy of 65 and is available seven days a week from 7 a.m. until 10 p.m., pending availability A minimal number of tables and chairs are available. If you need more, it is your responsibility to provide them. There are no kitchen facilities. The shelter is not available for sales or other events that are fund raising for either public or private groups, unless City Council approval is granted. The shelter is a smoke-free building, and no alcohol is permitted. FP.P.R fnr ITar. 1. Non-profit Plymouth groups, i.e., homeowner associations, neighborhood watch groups, boy/girl scouts, etc., may use the facility at no charge, but must pay a $25 key deposit at the time you pick up the key. 2. Private Plymouth parties will be charged a rental rate of $15/hour with a $100 damage deposit (includes the key deposit). The minimum rental period is two hours. The damage deposit will be returned within two weeks of the event if no deductions are necessary and the key has been returned. Bass Lake Shelter Rental Application Person Responsible. Address Organization (if applicable) Day of Rental Number in Group Ph. Date Time Purpose of Rental zip POR OFFICE USE FEE/DEPOSIT PD. CHECK NO. RECD BY DATE KEY NO. ASSIGNED (KEY MUST BE RETURNED NEXT B USINESS DAY.) Bass Lake Shelter Rental Policy Rules and Regulations Page 2 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group's conduct and for any damages to the building or equipment. User group is responsible for the security of the building. Make sure that ALL doors are locked when you leave. Check them from the outside. This is the only way to be sure they are locked, and some doors can only be locked from the OUTSIDE. 2. Beer and intoxicating beverages are not permitted in the shelter building, in the parking lot or surrounding park areas. Smoking is not permitted anywhere in the building. If you violate these conditions, your damage deposit will be forfeited. 3. Disorderly conduct of any kind is prohibited. 4. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 5. User groups will be held personally responsible for any breakage, damage or loss of equipment. 6. All decorations, including streamers, signs and banners must receive prior approval by the Park and Recreation Department. 7. General clean-up of the facility is required. Cleaning supplies are in the janitor's room. 8. Violations may result in the Park and Recreation Department denying future permits for use of the facility. Plymouth Parks and Recreation Ph. 509-5200 GUIDELINES FOR USING THE PARKERS LAKE NORTH PICNIC SHELTER The Parkers Lake North Picnic Shelter, located on the north side of County Road 6 at the intersection with Shenandoah Lane, is operated by the City of Plymouth and may be rented by, individuals, groups, churches and businesses. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. The shelter is available to rent seven days a week. The picnic shelter will rent for $35 for partial day or evening use, 10-4 p.m. or 4-10 p.m., and $70 for full-day use (10 a.m.-10 p.m.) Mon. -Fri., and on Saturdays, Sundays and holidays, will rent for half day use at $50 to residents and $60 to non-residents; for full-day use at $100 to residents and $120 to non-residents with a $25 key deposit (for the bathrooms). Key deposit payable when you pick up the key. The shelter closes at 10 p.m. All individuals and/or businesses must complete a rental application and have it approved before using the picnic shelter. Applications must be submitted at least three days in advance of the date for which the rental is requested. A rental will not be confirmed until the fees are paid. The shelter contains 11-12 picnic tables, four electrical outlets, two barbecue grills, fireplace and bathrooms. The light switch for bathrooms is located in the janitor's closet on the west side of the shelter, which can be opened with the bathroom key. Limited parking is available adjacent to the shelter, with overflow parking down near the playfields. There is also a small children's playground located near the facility. See map on the back of this sheet. It will be the responsibility of every group using the picnic shelter to dispose of all trash and do some light clean-up of the facility. Recycling barrels will be available for aluminum cans and plastic. No glass beverage containers or alcohol, including beer, are permitted in Plymouth parks. The City will not be held liable for loss, damage, injury or illness incurred by the users of this facility. Renter's Name PICNIC SHELTER APPLICATION Ph. hm) wk) Address Zip Name of business, church or group (if applicable) Circle day of rental: SU M T W TH F SA Date Time of rental to If using the Parkers Lake beach, how many children will be swimming? Please complete and return with rental fee to: Plymouth Park and Recreation 3400 Plymouth Boulevard Pay key deposit with separate check Plymouth, MN 55447 a day or two prior to use of shelter.) On the day of the rental a sign will be posted stating shelter is reserved. FOR OFFICE USE ONLY**********************+** FEE PAID CHECK # RECEIVED BY DATE PLYMOUTH PARK AND RECREATION DEPARTMENT 3400 Plymouth Boulevard Plymouth, MN 55447 Ph. 509-5200 CANOE RACK RENTAL INFORMATION Enclosed is an application card for canoe rack rental. Plymouth residents may apply for a rental space at either Parkers Lake or Medicine Lake (available at the east beach), beginning April 15. Spaces will be available for use through September 30 for a fee of $40 for residents and $45 for non-residents. Non-residents may apply after April 20. Renters must provide their own locks and must accept all responsibility for vandalism or loss. For more information, call 509-5200. All watercraft used in the State of Minnesota must be registered with the State. Call 296-2316 to request an application if you haven't already registered your canoe. The Plymouth Park and Recreation Department will recognize only the person whose signature appears on the application card as being the responsible holder of said rack. At no time, may this individual sub -lease or receive remuneration for the use of leased rack without acquiring authorization from the Park and Recreation Department. Rental to Bona Fide Canoe Owners Only No permit shall be issued to anyone except a bona fide canoe owner who certifies on the card provided that the address stated is his/her legal residence and that the canoe to be registered is seaworthy. Suitable identification of the canoe must be stated on the card, including color and manufacturer's number, if at all possible. Owner must also furnish a Minnesota State Watercraft registration number, in addition to driver's license number, if applicable. Life Preservers Each occupant must carry at least one Coast Guard approved flotation device at all times while on board canoe. Removal of Canoe at Season's End All canoes must be removed from rack no later than October 15. Securing of Canoe It is mandatory that your canoe be secured by your own device to the assigned rack at BOTH the front and rear. This is to prevent the canoe from coming loose during high winds. If this should occur, damage to other canoes would be considered the liability of the canoe's owner. SPECIAL NOTICE Canoes still on racks after October 15 may be impounded. A minimum service charge of $50 will be required for owners to reclaim their watercraft. Further, in order to provide protected storage space, such impoundment will include a minimum fee of $10 per month for each month following impoundment. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: January 17, 1996 TO: PRAC through Eric Blank, Parks and Recreation Director FROM: Nancy Pederson, Secretary SUBJECT: STATUS OF RENTALS IN 1995 The chart below lists the facilities we rent to individuals/groups for meetings, private parties, weddings, receptions, picnics, etc. Both Bass Lake and the Parkers Lake Pavilion are available year round. The Parkers Lake Picnic Shelter is available to rent from May 1 to mid-October. The dates listed below are the first and last day that particular facility was rented in 1995. Facility Sun. Mon. Tues. Wed. Thur. Fri. Sat. Total Bass Lake Shelter 1 1 1 1 4 May 6 -October 30) Parkers Lake Pavilion 5 1 5 6 1 15 33 January 14 -Dec. 16) Parkers Picnic Shelter 18 8 7 5 6 4 16 64 Ma 6 -October 1) Canoe Rack Rentals Canoe racks were made available to residents and non-residents from April 15 -September 30 at both Parkers Lake beach and East Medicine Lake beach. Two units were rented at the East Beach, both by residents of Plymouth; and 11 units were rented by Plymouth residents at Parkers. The canoe racks were built by park maintenance crews. January 26,1996 Ron Abrams House of Representatives Rm. 209, State Office Building St. Paul, MN 55155 Dear Representative Abrams: aPITF PUMOUTR I wanted to write and thank you for all your support and hard work in getting the Mighty Ducks legislation passed and a special " thank you' for taking time out of your busy schedule to attend the Plymouth City Council meeting last Tuesday. I'm very excited that Plymouth received a grant and am eagerly looking forward to getting started on our project, pending the outcome of the special election on February 6. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np cc: City Manager PRAC We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000 0 January 24, 1996 CIN O PLVMOUTR Virginia Clark, Principal Greenwood Elementary School 3635 County Road 101 Plymouth, MN 55447 Dear Ms. Clark: This letter is to inform you that the Park and Recreation Advisory Commission recently adopted its 1996-2000 parks capital improvements program. As part of that plan, they approved the expenditure of $55,000 in 1996 toward the playground and landscaping improvements at Greenwood Elementary. I look forward to working with you in the coming months to bring this project to successful completion this year. Sincerely, If, , 6A"<7 Eric J. Blank, Director Parks and Recreation EB/np cc: WRAC; City Manager We Listen • We Solve • We Care 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447 • TELEPHONE (612) 550-5000