HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 12-14-1995Regular Meeting of the Park and Recreation Advisory Commission
December 14, 1995, 7 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. Approved Sports Facility Report
b. Approved consultant for amphitheater study
C.
d.
5. Unfinished Business
a. Private swimming pool/Wayzata School Dist. pool study update
b. West Medicine Lake Park update
c. Open spaces update
d. Playfield/highschool update - review budget as part of new CIP
e. Approve 1996-2000 CIP
f. Senior citizen needs analysis update
g. Continue golf course discussion
6. New Business
a. Cardinal Ridge neighborhood park
b.
C.
7. Commission Presentation
8. Staff Communication
9. Adjourn
Next regular meeting - January 11
DATE: December 12, 1995
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: December 14 Meeting
I apologize for this report coming out a day late, but I was sick with the flu and
unable to work on Monday.
For Thursday's meeting, there are just two items that I wish to note in advance.
The capital improvement budget which is attached has one change
to it. That is the addition of funding for recreational facilities in
the year 1996 coming out of the community improvement fund
infrastructure replacement fund, along with $800,000 in grants and
donations. I am recommending that a motion approving the 1996-
2000 CIP be adopted at this meeting.
The second item has to do with Cardinal Ridge Neighborhood park.
The capital improvement program does allocate $220,000 in the
year 1996 for the development of Cardinal Ridge. The Commission
needs to further discuss this issue to make sure you wish to go
forward with the development of this park at this time. If you are
still interested in moving forward, we need to act now in order to
select a consultant and get our design meetings underway after the
first of the year. I would hope that we could work through the early
spring months in order to have a project that would be designed
and out for bid no later than April 1.
The other undeveloped neighborhood park sites are at Mud Lake, at Vicksburg and
22nd Avenue, and a portion of the environmental property along 494 will also
function for neighborhood needs.
If the Commission is comfortable with this project, a motion would be in order
recommending to the City Council that a consultant be selected to work with the
Park Commission on the development of this park project.
I have also attached for your information a copy of my staff report on the
construction budget for the Elm Creek Playfield.
EB/np
Minutes of the Park and Recreation Advisory Commission Meeting
November 9, 1995
Page 37
Present: Chair Anderson, Commissioners Fiemann, Priebe, and Willegalle; staff
Anderson, Blank and Pederson, City Manager Johnson
Absent: Commissioners Bildsoe, Johnson and Wahl
1. CALL TO ORDER
Chair Anderson called the November meeting to order at 7:05 p.m. in the Council
Chambers.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Priebe and seconded by Commissioner
Fiemann to approve the minutes of the October meeting as presented. The motion
carried with all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present.
b. Staff. Nancy Anderson, the Volunteer Coordinator for the City, was in
attendance at the meeting. She explained how volunteers are used by the Park
and Recreation Department and other departments in the City. She stated that
volunteers in the Recreation Department contributed hours in 1995 equivalent to
a half-time person working a full year. They worked as assistants with our
summer playground program, the puppet wagon, day camp, as aides for pre-
school events, summer softball/baseball programs, equipment check-in, and for
youngsters with special needs. They helped with events such as the Fire and Ice
Festival, the Art Fair, the History Fest, the Goblin Walk, and Old Fashioned
Christmas. They also assisted with park and recreation mailings, swimming
registration, newsletter editor for the senior program, clerical aide for the senior
coordinator, drama coach for the senior Story Time Theater, as interpretors, and
in other miscellaneous areas. A total of 5,000+ volunteer hours were given this
past year in various departments throughout the City of Plymouth.
c. Others. A number of Wayzata High School seniors were in attendance at the
meeting to observe government in action.
PRAC Minutes/November 1995
Page 38
4. PAST COUNCIL ACTION
a. Council approved the cost estimate for the facilities outlined in the Recreational
Sports Facility Report as recommended by PRAC.
5. UNFINISHED BUSINESS
a. Private swimming pool update. Director Blank indicated that there are three
agencies in addition to the City that are interested in a joint effort to build a
swimming pool in Plymouth. Staff will continue to work on this project and
keep PRAC informed of the progress.
b. West Medicine Lake Park update. Work has begun on the road project. A
problem was encountered when the contractor attempted to dig the sewer. A
homeowner on 18th and Forestview was concerned about some large trees on his
property that appeared to be in the way of where the sewer was going to be dug.
The job was delayed until staff could survey the situation. Everything eventually
turned out fine, the sewer was dug, without any damage to any of the trees. The
road surcharge is being placed now and it may be ready for use by next July.
Director Blank says the project is about four months behind schedule. The City
is still waiting for a permit from the Corps of Engineers, but he is confident that
it will be sent in the near future.
o. Oren spaces update. Three of the sites have been purchased. An offer has been
made on the fourth site, but because it has three owners, negotiations are
complicated. Director Blank is confident that an agreement fair to all parties
will eventually be reached.
d. Playfield/high school update. The current CIP shows $1.5 million for
development of the playfield, which includes base earthwork (contract already
awarded); irrigation on four softball fields and five soccer fields; softball
backstop, benches, fencing, lighting and building; asphalt walkways; soccer
goals; trash receptacles; bike racks; scoreboards; signage; sod; and
miscellaneous contractor fees. The 1996-2000 CIP shows an additional
100,000 allocated in 1997 for additional playfield development, which could be
used to cover soccer field fencing, an asphalt trail, and a children's playground.
Director Blank commented further on requests made by the Girls Fastpitch
Softball Association and his feeling that most of these requests can be met. The
requests include: a 25 foot depth for the backstop, bull pens, batting cubicles
and cage, electricity at mounds for ball machines, foul ball netting over the
backstop, 8 foot fences to protect spectators along 1st and 3rd baselines, fenced
dug outs, permanent storage at the fields, scoreboards, etc. Director Blank said
PRAC Minutes/November 1995
Page 39
that the Coke and Pepsi companies may donate the scoreboards, not only for the
girls fast pitch field, but for all the fields at the playfield.
e. Study of sports facilities - adopt report. A RECOMMENDATION WAS MADE
BY CHAIR ANDERSON AND SECONDED BY COMMISSIONER
FIEMANN TO ADOPT THE RECREATIONAL SPORTS FACILITY
REPORT AND FORWARD IT TO THE CITY COUNCIL. THE
RECOMMENDATION CARRIED WITH ALL AYES.
f. 1996-2000 CIP. Director Blank reviewed the capital improvements program and
explained that the Bass Lake shelter building may need to be air conditioned next
summer. We offer a number of programs there in the summer, and there were
many complaints last year about how uncomfortable it was in the building. He
also stated that the City may have to build a pedestrian bridge across the railroad
tracks for access to Cardinal Ridge neighborhood park. There was some
discussion then about residents' request for a tennis court in Turtle Lake Park.
Commissioners feel that there is a need for tennis courts north of Highway 55,
but they aren't sure if a neighborhood park is the appropriate location. It has
been the City's policy in the past to build tennis courts only in community
playfields. Tennis courts have been in the overall concept plan for Plymouth
Creek Park for many years, and have even been in past CIF's, but for more
pressing needs, have been eliminated, so the money could be used elsewhere.
Director Blank then explained how the CIP is approved. He stated that the parks
component is just one part of the overall CIP and once it is approved by PRAC,
it goes to the Planning Commission, along with the other parts, such as streets,
sewer, government buildings, etc. The Planning Commission then holds a
public hearing, after which the CIP is adopted by the Planning Commission and
forwarded to the City Council. The City Council then adopts the overall CIP at
the same time that they adopt the operating budget for the next year. At this
point, PRAC then re-examines each item in the parks component and decides if
they do, in fact, want to implement it. Director Blank explained that this version
of the 1996-2000 CIP does not include a pool or ice rink, and he anticipates that
the Council may give direction to PRAC to add those items before final
approval.
g. Senior citizen needs analysis update. The first meeting of the senior citizen
subcommittee is set for Tuesday, November 14, at 2 p.m. Director Blank
believes that a report may be available by the end of the year.
PRAC Minutes/November 1995
Page 40
6. NEW BUSINESS
a. Discuss ,golf course ideas. The most desirable golf course in Plymouth is
currently under pressure by developers, but the owners insist they are not going
to sell. Commissioners asked if there was any property in northwest Plymouth
that could be purchased and developed into a course cheaper than buying
Hollydale. City Manager Johnson was in attendance at the meeting and stated
that the Planning Department will be planning northwest Plymouth in the next
six months and that the Parks Department should be on the lookout for available
land for a possible golf course. It was also suggested that perhaps a study could
be done in 1996 to determine the community's feelings about a City owned golf
course. Director Blank explained that this item will be on all future PRAC
agendas until a course of action is determined.
7. COMMISSION PRESENTATION
None.
8. STAFF COMMUNICATION
The facilities tour scheduled for November 18 has been postponed until after the
Council work session on November 27.
9. ADJOURNMENT
The meeting adjourned at 8:35 p.m.
Agenda Number:
TO: Dwight Johnson, City Manager
CVEricBlank, Director of Parks and Recreation
SUBJECT: Elm Creek Playfield - Construction Budget and Estimated
Operating Budget
DATE: December 12, 1995, for Council Meeting of December 19
1. ACTION REQUESTED: Council should pass the attached resolution
approving the construction budget and authorizing the consultant, HTSR, to
begin plans and specifications for bid package no. 5.
2. BACKGROUND: The City has been working in cooperation with the Wayzata
School District for the last year and a half on the development of the Elm Creek
Playfield and new Wayzata High School site. Previous actions to this time that
the City Council has taken include:
approving a concept plan for a 161 acre site
approving the acquisition of 31 acres of property from Lundgren
Bros. Homes
approving final site plan approval to the school district for the
whole site
approving a joint powers agreement with the Wayzata School
District which included the approval of bid package no. 1 at a cost
of $625,699 to the City of Plymouth
approving the land swap with the school district whereby the City
has acquired approximately 63 acres of the site for Elm Creek
Playfield
Bid package no. 5 is now being prepared by the consultants which will include
all on-site improvements for the City and the school district. Bid package no. 1
included the grading, top soil modification and seeding of the playfield site. You
will note this number on the cost analysis of the playfield is listed as item no. 1
as base earthwork.
As the Council is aware, there were numerous discussions with the
representatives of Girls' Fast Pitch Softball with regard to the softball fields at
the new Elm Creek Playfield. Staff has met with these individuals and
reviewed a list of 13 requests they had for the park. I am happy to report that
we are able to meet the needs of approximately 12 1/2 of their requested items.
Attached is a graphic of the bal field showing the layout of the girls' fastpitch
fields. The use of temporary fencing on game days will still allow for the wider
community use of these fields, yet meeting the needs of the Wayzata Girls'
Fastpitch Program.
3. BUDGET IMPACT: For land acquisition the City has spent $250,000 of
community improvement funds and $1,050,184 from park dedication funds.
There will be future City assessments levied in 1998 in the approximate amount
of $111,076. These assessments have not been funded at this time. The
proposal for funding the assessments will be brought forth with the 1997 capital
improvements budget.
The 1996 capital improvements budget allocates $1.6 million of park dedication
funds for the development of the Elm Creek Playfield. The construction
manager, M.A. Mortenson, has estimated the total cost of construction to be
2,456,492. This is broken down on the attached cost estimate sheet. With the
1.6 million available from park dedication, we will be able to open the base
park in 1997 as planned. The cost breakdown highlights the unfunded
improvements. There are three significant items that should be noted in their
order of importance.
Lighting for two soccer/football fields. Both soccer and football are
played in the fall of the year with the season going from
approximately September 1 to October 25. At this time of year, it is
dark by approximately 6:30 p.m., thus these fields will not be
available to be used if they are not lighted.
The maintenance/multi-purpose building located by the parking lot.
This building will have two primary functions. Half the building
will house the park maintenance needs. Storage of things such as
diamond dry, lining chalk, field lining paint, rakes, field grooming
tractors, tree trimmer, lawn mowers and a small tractor are all
anticipated to be housed on site. Electronic controls for rink
lighting and soccer field irrigation controls would normally be in
this building. The other half of the building would be a multi-
purpose room that would serve as a warming house for the hockey
and pleasure skating rinks that will be maintained on the nurp
pond just south of the building. If we are unable to build this
building, we'll have to provide a small garage -like structure in 1997
to allow for some storage on a limited basis.
A third item of some importance would be the hockey rink and its
lighting. This will be a paved rink to allow in-line skating and
skateboarding in the summer months. Although there are not a lot
of people living in this area now, by 1998, Sioux Line East and
Sioux Line West developments will both be well along their way to
completion.
The park dedication fund has revenue each of year of about $400,000. Spending
1.6 million on the playfield will tap all of this fund's resources. If the Council
would like to build any of these three facilities, funds would have to come from
other sources.
Before the City Council approves the development budget for this park, it is
important that you understand the estimated operating expenses. When the
Elm Creek Playfield is completed, it will be the largest by acreage playfield in
the City's system. The annual estimated operating expense is approximately
117,000 per year, with an additional $84,000 first year start-up cost. A cost
breakdown of how these expenses were determined is attached for your review.
We anticipate that some of these expenses would be incurred in the year 1997
and the first full year of expenses would come in 1998.
4. RECOMMENDATION: Staff recommends the City Council approve the budget
for the Elm Creek Playfield at $1.6 million and authorize staff to work with the
consultants on the development of plans and specifications for bid package no. 5,
which will be bid in January or February of 1996.
EB/np
Attachment
RESOLUTION NO. 95 -
APPROVING CONSTRUCTION BUDGET
FOR THE ELM CREEK PLAYFIELD
WHEREAS, the Director of Parks and Recreation has prepared a construction
budget for the Elm Creek Playfield, and
WHEREAS, the City Council has reviewed said budget along with estimated
operating budget for the Elm Creek Playfield,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the City's consultant, HTSR is
authorized to begin plans and specifications for the development of the Elm Creek
Playfield at an estimated construction budget of $1.6 million.
Adopted by the City Council on
FROM :MP MORTENSON 612 478 2079 1995.12-12 10:31 0802 P.02/02
COST ANALYSIS FOR ELM CREEK PLAYFIELDCITYOFPLYMOUTH
TENTATIVEAPPROVAL
L,MQEZOLP-IL
1BASEEARTHWORK
2IRRIGATION -SOFTBALL (4)
3IRRIGATION -SOCCER (5)
4SOFTBALLBACKSTOP
5 SOFTBALL FENCING
6 SOFTBALL BENCHES
7 SOFTBALL LIGHTING
8 SOFTBALL BUILDING
9 BITUMINOUS WALKWAY Q PKG/BUS10BITUMINOUSWALKWAY@SOFTBALL11BITUMINOUSWALKWAYGSOCCER12SOCCERGOALS
13 TRASH RECEPTACLES
14 BIKE RACKS
15 SIGNAGE
16 SOD
17 SOCCER FIELD FENCING
18 BASKETBALL COURT -COMPLETE19CONTINGENCY
SUBTOTAL
C.M. SUPERVISORY LABOR 2.9%
C.M. GENERAL CONDITIONS .3%
OWNER GENERAL CONDITIONS 2.3%
SUBTOTAL
C.M. FEES 2.25%
DESIGN FEES 5.3%
GRAND TOTAL
OUTSTANDING OPTIONS
TESCRIp-fly
1 SOCCER FIELD LIGHTING
2 OUTDOOR HOCKEY RINK
3 MULTI-PURPOSE/MAINTENANCE BLDG4HOCKEYLIGHTING
5 BASKETBALL COURT -LIGHTING
6 CHILDRENS' PLAYGROUND
7 VARSITY BASEBALL LIGHTING
8 TENNIS COURT LIGHTING
9 REMOTE CONTROL FOR IRR. & LIGHTINGSUBTOTAL
C.M. SUPERVISORY LABOR 2.9%
C.M. GENERAL CONDITIONS .3%
OWNER GENERAL CONDITIONS 2.3%
SUBTOTAL
C.M. FEES 2.25%
DESIGN FEES 5.3%
GRAND TOTAL
CITYOP.XLS
MORTENSON
COST
625,699
42,544
51.583
22,000
51,334
8,400
268,218
192,447
37,677
15,000
7,00o
15,000
5,000
1,000
5,000
10,000
12,000
20,000
22,221
140~
40,894
4,230
32,433
1$
1-8O
33,473
78,847
1 G00~
COST
129,104
40,000
300,000
19,303
19,000
85,000
80,000
38,443
44,000
850
21,891
2,265
17,362
387
17,918
42,207
6 492
12/7/95
ESTIMATED OPERATIONAL COSTS FOR ELM CREEK PLAYFIELD
Anticipated Work Hours:
Full Time 1800 hrs x $20.80 = $37,440.00
Part Time 1400 hrs x $8.75 = $12.250.00
Total $49,690.00
Materials & Supplies:
AthleticFields 7,000
Fertilizer/Weed Control 3,000
Signs 250
PlaystructureParts 500
Tools & Supplies 1,500
Refuse 1,000
Electricity 20,000
Sewer & Water 3,000
TreeCare 5,000
ProfessionalServices 5,000
BuildingMaintenance 500
Irrigation A-0
Total 47,250
Equipment Rental:
Mowing Equipment 2,340
Pickup 9,000
Groomer 3,720
Mise 5.000
20,060
Purchases:
Tables & Chairs 2,000
3/4TonPickup 20,000
Mower 50,000
Groomer 7,000
Trailer 55.000
84,000
Manpower 49,690
Materials & Supplies 47,250
Equipment Rental 20.060
Annual Estimated Operating Expenses $117,000
Purchases (one time start-up cost) $84,000
Grand Total $201,000
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1210105 Page 1
City of Plymouth
1996 - 2000 Capital Improvements Program
Park Projects
Project Park Year ParkDedicatlon Park Dedication
Numher Project Playflelds Neighborhood MSA State/County Tax Increment Community Lnpry Other Funding ITotalIOtherFundingSourcesNotes
Trails Parks Funding Federal Financing Fund CIF) • Sources
Trails 1996 0 0 100,000 0 0 0 0100,000
West Medicine Lake Park Road 1996 0 0 0 0 1,575,000 0 0 1,575,000
Reareeti.,W Facilities 1 1996 0 0 0 0 0 5,000,000 2,800,000 7,800,0005800,000grant & donation
Playground Equipment RspleesaisgS) 1996 0 50,000 0 0 0 0 30,00080,000ParkReplacement
Park Rep]asanent Work 1996 0 0 0 0 0 0 40,00040,000
Ninth Playfield Dwelopment 1996 1,500,000 0 0 0 0 0 0 1,500,000
Cardinal Ridge Nborhood Park Develop 1996 0 220,000 0 0 0 01 0220,000Increaseof $15,000inexpenditure
West Medicine Lake Park Development 1996 400,000 0 0 40,000 0 01 0440,0001Deceaseof $100,000
Cr..d Elementary Playgvound 1996 0 55,000 0 0 01 055,0001NewprojectwithPTA
Subtotal 1,900,000 325,000 100,000 40,000 1,575,000 5,000,0001 2,870,000 11,810,000
Trails 1997 100,000 0 100,000 0 0 0 0200,000
Neighborhood Park Development 1997 0 175,000 0 0 0 0 0175,000
Ninth Playfield Development 1997 100,000 0 0 0 0 0 0100,000
Park Raplws nt Work 1997 0 0 0 0 0 0 100,000100,000ParkReplacernentFund
Subwtd 200,000 175,000 100,000 0 0 0 100,000575,000
Trails 1998 200,0000 100,000 0 0 0 0300,000
Neighborhood Perk Development 1998 0 150,000 0 0 0 01 0150,000Newproject
Tenth Playfisld Lend Acquisition 1998 200,000 0 01 0 0 0 0200,000ParkReplacementFund
Subtatat 400,000 150,000 100,000 0 0 0 0650,000
Tenth Playfield 1999 280,000 0 0 0 0 0 0280,000
Trails 1999 200,000 0 100,000 0 0 0 0300,000
Subtotal 1 480,000 01 100,000 0 0 0 0580,000
Neighborhood Park Deveopment 2000 0 175,000 0 0 0 0 0175,000
Trails 2000 200,000 0 100,000 0 01 0 0300,000
Subtotal 200,000 175,000 100,000 0 0 0 0475,000
Total 3,180,000 825,000 500,000 40,000 1,575,000 5,000,000 2,970,000 14,090,000
1210105 Page 1
Flue,
City of Plymouth
3400 Plymouth Blvd.
Plymouth,, MN 55441 `
Dear Au 1
We have a 10 year-old daughter (Rachel ) who is very interested in
gymnastics. We had the great fortune to sign up for the "tumblers" class
through the City of Plymouth under thaetion of Lana DiPilato. We wish to
express our complete satisfaction with class and the wonderful job Lana does
with these kids. She is very encouraging A01seems to know each and every one
of the kids' abilities/strengths and weaknesses. She always has a smile for the kids
when they come in, and lets them know how she will look forward to seeing them
next week. She is also tough with them within their limits. She really is
interested in getting them to push themselves and gives them the confidence to try
just a little harder.
We have been involved in several other programs at the local park and
recreational level and at the "professional" training facilities. Lana's class is as
good as any other and better than most.
I hope you are as glad as we are that you have someone as qualified as Lana
DiPilato on your staff and we hope we can be part of her team for a long time to
come.
159 Peninsula Road
Medicine Lake, MN 55441