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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 07-11-1991Regular Meeting of the Park and Recreation Advisory Commission July 11, 1991, 7:00 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Playfields - award bid b. Request for citizen survey - will review at budget time 5. Unfinished Business a. 1992-96 C.I.P. b. Review of field rental fees - referred from City Council C. d. 6. New Business a. b. C.. d. 7. Commission Presentation 8. Staff Communication 9.. Adjournment Next regular PRAC meeting - September 12 Minutes of the Park and Recreation Advisory Commission Meeting May 9, 1991 Page 18 Present: Chair Freels, Commissioners Anderson, Hanson, Rosen, Waage, and Beach; staff Bisek, Blank and Pederson 1. CALL TO ORDER Chair Freels called the May meeting to order at 7 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Waage to approve the minutes of motion carried with all ayes. 3. VISITOR PRESENTATIONS Anderson and seconded by Commissioner the April meeting as presented. The a. Athletic Associations. None were present. b. Staff. Mary presented the May Employee of the Month award to Paula Miller, who is the coordinator of the Plymouth Senior Citizen Program. Paula has been in this position for three years and during this time has formed a new choral group and a craft group for the seniors. Membership in the senior clubs continues to grow, and Paula says that working with this group is very rewarding and educational. Mary stated that some spring programs such as golf and softball have experienced several rain outs already, with time running out for making up lessons before the next session starts. Swimming registration is scheduled for Saturday, May 18. The Spring Dance Recital is May 22, with 140 dancers participating. Recreation staff will be meeting with representatives of School Dist. 284 to start working on next fall's after school programming. New sponsors for our summer concert series have been recruited. They are Burnet Realty and CUB Foods. Karol Greupner has been successfulinobtaining an $1,800- grant for a Folk Art Festival scheduled for March 21, 1992, at Wayzata East Jr. High. 4. REPORT ON PAST COUNCIL ACTION a. Plavfields. Bids will be opened May 23 for the Bass Lake and Parkers Lake Playfields. Director Blank said he hopes to have a recommendation ready by the June 3 City Council meeting. b. Sidewalks/Trails. Council recommended hiring a traffic consultant to study those locations where sidewalks and trails may need to be improved in some manner. c. 1991 CIP. Council authorized staff to proceed with the proposed projects included in the 1991 CIP. The tennis courts for Plymouth Creek park will cost approximately $200,000. This includes a parking lot, which Director Blank says will be necessary. In order to stay within the $200,000 cost estimate, Director Blank suggested building a May 1991 PRAC Minutes Page 19 20 -car lot instead of a 50 -car lot and we may not be able to light the tennis courts at this time. Council also approved the construction of a neighborhood park on 10th Avenue for the residents of Willow Wood Estates and the surrounding area, which PRAC had endorsed at their April meeting. If all of the 1991 projects are completed, an estimated balance of $322,200 remains in the Park Dedication account. 5. UNFINISHED BUSINESS None. 6. NEW BUSINESS a. Park Tour The annual park tour is scheduled for May 22, with the bus leaving City Hall at 5 p.m. The tour should be completed by 8:30 or 9. b._ 1992-96 CIP. Director Blank .stated that "new park dedication fees in the amount of $57,000 were received in the first quarter of 1991. Capital projects proposed for 1992 include trails (to be funded by park dedication and MSA funds), a neighborhood park, parking for Timber Shores park (which will be constructed in conjunction with the widening of Zachary Lane), and land acquisition, possibly at Dunkirk and Old Co. 9. Projects proposed for 1993 & 1994 are trails, a neighborhood park, West Medicine Lake City' Park, and pond dredging in Plymouth Creek. Projects for 1995 are trails and a neighborhood park, and in 1996, trails. Items not in the draft CIP are the community center, outdoor pool and golf course. The City Council has stated that the only way a community center will go forward is through general obligation bonds. Commissioners questioned the process for implementing a community survey on _ -a golf "course, outdoor "pool and_community_center. Director _ Blank said there are some options, which include a joint meeting with the Council, a meeting between Chair Freels and Mayor Bergman, or a letter to the Council. C. Athletic Association Field Maintenance Fee. The Wayzata Soccer Club has appealed to the City Council to waive the field rental fee during 1991. The Council agreed to reduce the fee by half. The Council has also asked PRAC to restudy the issue. Director Blank indicated that this item would be on the next PRAC agenda. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank informed the Commission that Plymouth will host a picnic on Thursday, July 25, at Parkers Lake, for the International Special Olympics Committee. The International Special Olympics will be held in the Twin Cities July 19 to July 27. 9. ADJOURNMENT The meeting adjourned at 7:30 p.m. e - MEMO MEMO q--6 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: June 26, 1991, for City Council Meeting of July 1 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: COMMUNITY SURVEY 1. ACTION REQUESTED: The Park and Recreation Advisory Commission has requested that the City Council entertain the possibility of surveying the community's interest in, and/or desire for, various park and recreation facilities. 2. BACKGROUND: The Park and Recreation Advisory Commission (PRAC), at the City Council's direction, has been discussing for the last year as a part of the updating of the Comprehensive Plan, what special facilities should be considered for possible future development. The Commission reached the conclusion at their June meeting that in order for them to further explore this subject, it would be necessary to have some current data on the needs and interests of the community at large. With this thought in mind, the Commission asked that Chairman Freels meet with Mayor Bergman to discuss this subject. Mayor Bergman and Chair Freels met on June 5. After review of this subject matter with Chair Freels, the Mayor requested that I ask the City Manager to place this item on a future City Council agenda for full Council discussion and review. It seems appropriate- with new PRAC members that it would be most helpful for them to have current information with regard to the community's needs and interests for special recreation facilities. The last outside survey information that is available was gathered in November, 1987. The community has changed significantly since that time, and the former information might not be accurate. The Commission felt it was best left up to the City Council to determine the best way to collect this type of information. 3. RE TIONS ANDCONCLUSIONS: It is recommended that the City Council give some direction to the Park and Recreation Advisory Commission with regard to if and how the City Council wishes the Commission to proceed on this subject matter. ' Eric J. Blank, Director Parks and Recreation EJB/np Distinction In Design, Inc. 14264 23rd Avenue North, Plymouth, Minnesota 55447 • 612/550-1138 • FAX 612/650-1349 June 6, 1991 Mr. Eric Blank Director PRAC City of Plymouth 3400 Plymouth Blvd. Plymouth MN 55441 Dear Eric, Thanks for meeting with Mayor Bergman and myself yesterday. I appreciate the comments and input for PRAC commissioners for consideration for 1991. I request that your office propose to the City Council to appropriate funds to have a fair and impartial survey taken of the residents of Plymouth. The purpose of this survey would be to establish future need for improvements or additions of new park facilities, community center, outdoor swimming pools, golf courses, and other community activities related to PRAC's charter. PRAC Commissioners met with the City Council last year and, discussed a survey. I feel we must have this input before we can have a true and accurate CIP five (5) year plan. Eric, I appreciate you and your staff's input to our commission. Sincerely, W 1 "" Frank H. Freels Chairperson PRAC FHF/jj Distinction in Design, Inc. 14264 23rd Avenue North, Plymouth, Minnesota 55447 • 612/550-1138 • FAX 612/550-1349 May 13, 1991 Mayor Kim Bergman City of Plymouth 3400 Plymouth Blvd. Plymouth MN 55441 Dear Mayor Bergman, It has been several months since the PRAC commissioners met with the City Council. I request that the City Council meet with the PRAC Commissioners. The commissioners feel we should have a better understanding of what the City Council is considering i.e., a community center, golf courses, outdoor swimmirg pools, and other recreation facilities. We feel that a citizen survey should be made to have input to what facilities the citizens of Plymouth are interested in and what facilities they would support. Thank you for your consideration. Sincerely, Frank H. Freels Chairperson PRAC HFH/jj cc: Eric Blank - PRAC Director MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: June 26, 1991, for City Council Meeting of July 1 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: COMMUNITY SURVEY 1. ACTION REQUESTED: The Park and Recreation Advisory Commission has requested that the City Council entertain the possibility of surveying the community's interest in, and/or desire for, various park and recreation facilities. 2. BACKGROUND: The Park and Recreation Advisory Commission (PRAC), at the City Council's direction, has been discussing for the last year as a part of the updating of the Comprehensive Plan, what special facilities should be considered for possible future development. The Commission reached the conclusion at their June meeting that in order for them to further explore this subject, it would be necessary to have some current data on the needs and interests of the community at large. With this thought in mind, the Commission asked that Chairman Freels meet with Mayor Bergman to discuss this subject. Mayor Bergman and Chair Freels met on June 5. After review of this subject matter with Chair Freels, the Mayor requested that I ask the City Manager to place this item on a future City Council agenda for full Council discussion and review. It seems appropriate with new PRAC members that it would be most helpful for them to have current information with regard to the community's needs and interests for special recreation facilities. The last outside survey information that is available was gathered in November, 1987. The community has changed significantly since that time, and the former information might not be accurate. The Commission felt it was best left up to the City Council to determine the best way to collect this type of information. 3. RECC)HAENDATIONS AND OCNCLUSIONS: It is recommended that the City Council give some direction to the Park and Recreation Advisory Commission with regard to if and how the City Council wishes the Commission to proceed on this subject matter. Z", 6Af - Eric J. Blank, Director Parks and Recreation EJB/np 1991 Trails Shiloh Gleanloch Plymouth Creek Bridges (2) Irrigation 10th Ave Park Bass Lake Playfield Parkers Lake Playfield Land acquisition Misc trails by developers Acct. #218 Acct. 11219 1992 Trails Neighborhood park Timber Shores parking Land acquisition 1993 Trails Neighborhood park West Med. Lk. park Ridgemount shelter LMA Trails Neighborhood park West Med. Lk. park Plymouth Creek 1995 Trails Neighborhood park 1996 Trails Not in Plan Community center Outdoor pool Golf course 1992-96 CIP 87,800 (Park Fund) - $214,400 MSA) $302,200 Playground (219) 30,000-$50,000 Playground (219) 38,000 Tennis courts (218) 200,000 218) 20,000 Ridgemount (218) 10,000 219) 70,000 1,300,000 1,700,000 Forester property (218) 400,000 218) 10,000 830,000 - 1991 est. est. balance $102,200 380,000 - 1991 est. balance $222,000 50,000 park ded.) ($100,000 MSA) $150,000 150,000 Dunkirk & Old Co. 9) ? Pond dredging) 150,000 160,000 150,000 160,000 7 150,000 170,000 150,000 General obligation bonds General obligation bonds General obligation bonds MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 2, 1991 TO: Plymouth Park and Recreation Advisory Commission FROM: Mary Bisek, Superintendent of Recreation /K SUBJECT: Tournament Field Rental Fees for Youth Athletic Associations A Park Facility Rental Policy was instituted with the opening of the playfields in Plymouth, approximately nine (9) years ago. No fees are charged for youth athletic association in-house or district league games or tournaments. Fees have been charged for invitational tournaments with teams from outside the normal league structure where entry fees are charged. In many cases, these tournaments are used as fund raisers for the association. It should be noted that tournament play for several hours a day for consecutive days is much more abusive to our playfields than normal league play. Tournament organizers are also more likely to allow play to continue under questionable weather conditions because teams have traveled some distance, in an effort to complete the championship game. One competitive tournament played under wet conditions can do damage that could take an entire season to correct. Seventeen metro communities were surveyed to determine their policies regarding youth tournament fees. Almost half (47%) charge fees. Two communities that do not have rental fees charge for extraordinary maintenance costs. The survey is attached, along with our current rental policy MB/ds attachments TOURNAMENT FIELD RENTALS FEES FOR YOUTH ATHLETIC ASSOCIATIONS Charges for youth athletic associations No Yes using city olayfields for a tournament: Anoka X 30/field/day Apple Valley X proposal under consideration Blaine X 100/park/day (multiple fields/park) Brooklyn Center X Burnsville X* NOTE: Fields are prepped once per weekend morning .free. Anything additional approx. 6/hour/maintenance worker. Coon Rapids X 250/park/day Eagan X 50/field/day + $50 for use of building Fridley X 300/day or $600/weekend for non-profit groups Golden Valley X* approx. $6/hour for maintenance worker Maple Grove X 30/field/day and $7/hour for field attendant Maplewood X New Brighton X New Hope X Plymouth X Softball, baseball, hockey, broomball: 10/hour or $60/day/field (use of building included Football, soccer: $15/hour or $90/day Richfield X no soccer tournaments to date; would charge softball baseball 0-2 hours $30 $45 2-5 hours $45 $60 5-8 hours $60 $90 over 8 hours + $10/hour Roseville X St. Louis Park X Total 17 9 8 Fees are charged to cover additional maintenance work required. Plymouth Park and Recreation Department Ph. 550-5130 1991 PARK FACILITY RENPAL POLICIES AND FEE SCHEDULE The City of Plymouth's Park and Recreation facilities are provided for the wholesome leisure -time activities of all City residents. Use of these facilities is governed by policies established by the Plymouth City Council as recommended by the Park and Recreation Advisory Commission. The following procedures and policies have been developed for park facility usage. It is the responsibility of the Park and Recreation Department to administer these policies fairly and equitably. Any group wishing to use Plymouth's park facilities should make a request providing as much lead time as possible. Seven days is the minimum request time for any (special event) facility usage. Requests will be filled based on availability and facility condition. In order to ensure maximum availability to residents, we are not allowing usage to any non -Plymouth groups. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over any single event. Requests will be denied and/or revoked when and if the City believes damage may occur to park facilities. The decision to grant or revoke a request is solely up to -the discretion of the Director of Park and Recreation and/or his appointee. By adopting this policy, the City reinforces its commitment to provide clean, safe and fun parks for every resident's enjoyment. ELIGIBLE PLYMO M USER GROUPS IN ORDER OF PRIORITY: 1. Plymouth Park and Recreation sponsored programs. 2. Youth athletic associations serving Plymouth residents. 3. Plymouth resident groups (50% of the group must be Plymouth residents). 4. Plymouth nonprofit civic organizations, i.e., Civic League, Lions, Jaycees, etc. 5., Registered teams participating in City programs. 6. Private Plymouth companies. 7. Churches located within Plymouth. A. SEASONAL FACILITY RESERVATIONS Plymouth athletic associations and adult programs made up of at least 50% Plymouth residents will be given free -use of baseball, softball, football, soccer and hockey facilities to conduct their normal day to day programs. Free lighting will be ,provided only for youth groups only after they have made maximum use of daylight hours. Lights for practice are provided only for hockey during normal warming house hours. a. Facilities will be provided to youth athletic associations based on the percent of Plymouth children in their program. Participants in these associations living in communities not providing facilities will each be charged a $5 nonresident field maintenance fee. b. Plymouth adult groups will be responsible for special field preparation (infield dragging and lining, putting out bases, grooming mounds and batter's boxes, putting up soccer nets and corner flags, etc.) on any days when park attendants are not in the park for other programs. Plymouth will provide these groups access to non -motorized maintenance equipment. Adult groups will also be required to pay for any light usage. c. All groups will be charged a fee for special tournaments. y:. 1991 Park Facility Rental Policies B. SPECIAL EVENT FACILITY RESERVATIONS Page 2 Facilities that are available, after scheduling seasonal field reservations, are on a first come, first served basis. Any group wanting exclusive reserved use of a facility is required to pay a rental fee. Whenever lights, restrooms or special facility preparation is required, you must have a park attendant on duty a minimum of 30 minutes prior to and following your event. All special event rentals must be paid a minimum of seven days prior to the event. 1991 FEE 1. Softball/baseball, hockey/broomball 2. Football/soccer 3. Park attendant 4. Field lights 5. Rink lights 6. Electronic scoreboards (where available) 7. Public address system 8. Zachary softball complex (four fields) 10/hour or $60/day 15/hour or $90/day 8/hour* 20/hour 10/hour 25/day/scoreboard 50/day 300/day (includes attendant) A refundable $100 damage deposit must accompany all applications for rentals of 200-500. A $200 damage deposit is required for rentals over $500. Plymouth Athletic Associations can make arrangements to assume park attendant duties for special event rentals. N=: All groups are responsible for repaying, in full, any and all damages resulting from theft or vandalism to any equipment or facilities used during their rental period. C. PARK RULES 1. No game may start before 8:00 a.m. Monday through Saturday or before 10 a.m. Sunday. 2. No inning or period may start after 10 p.m. Monday through Saturday or after 9 p.m. Sunday. 3. No motorized vehicles or machines are permitted on park property without the written consent of the Park and•Recreation Department. 4. Applications for food vending permits must be made through the Plymouth City Clerk. 5. In the event of total cancellation of an event due to severe weather, all fees will be refunded. The Plymouth Park and Recreation Department will determine the amount of refund on any partially completed events. 6. There will be no consumption of intoxicating beverages on park property, unless a special permit is issued by the City Council. 7. Park telephones are for City business and emergency use only. 8. Batting practice is prohibited at Zachary Elementary School. Penalty - one-half of damage deposit will be forfeited. X - CITY OF PLYMllUIY3 SPECIAL EVENT/PARK USAGE APPLICATION 1. 2. Person in Charge: Name Phone: Home 3. Dates desired 4. Fields/Rinks desired 5. will food or merchandise be sold? 6. Other Field/rink charges Lights ($1O/hr/rink) 2O/hr/field) Staff ($8/hour) Scoreboards (where available) 25/board/day) Public address system ($50/day) TOTAL r-1 Estimated Actual (Office use Only) I, , understand that a part or all of the deposit fee will be forfeited if condition of the park requires extra duties for the Park and Recreation Department, and that I and the representative organization are responsible for conduct of participants and any resulting damages. Signature I Date LaCompte 2 SB/BB 10805 Old Co. Rd. 15 1 HR -L Plymouth, MN 55441 Oakwood 2 SB/BB-11- 1700 B/BB-1L1700Co. Rd. -101 1 90' BB -L Plymouth, MN 55447 3 S/F-21- I F-2L1HR -L 5 T -2L Plymouth 3 SB/BB-L 9805 36th Ave N 3 S/F-L . Plymouth, MN 55441 2 HR -L 4 T -L PLAYFIELDS AND THEIR FACILITIES All have park shelter buildings) Plymouth Creek 2 SB/BB-L KEY 3625 Fernbrook Ln 1 90' BB -L Plymouth, MN 55447 2 S/F-11- SB/8B = Softball/Youth 2 HR -L Baseball Field Ridgemount 2 SB/BB S/F = Soccer/Football 12000 Ridgemount Ave 2 S/F Field Plymouth, MN 55441 2 HR -L 3 T -L HR = Hockey Rink Zachary 4 SB/BB-L T = Tennis Court 4355 Zachary Ln 1 90' BB -L Plymouth, MN 55441 2 S/F-L L = Lighted 2 HR -L 4 T -L a