HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 07-11-1991Regular Meeting of the Park and Recreation Advisory Commission
July 11, 1991, 7:00 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. Playfields - award bid
b. Request for citizen survey - will review at budget time
5. Unfinished Business
a. 1992-96 C.I.P.
b. Review of field rental fees - referred from City Council
C.
d.
6. New Business
a.
b.
C..
d.
7. Commission Presentation
8. Staff Communication
9.. Adjournment
Next regular PRAC meeting - September 12
Minutes of the Park and Recreation Advisory Commission Meeting
May 9, 1991
Page 18
Present: Chair Freels, Commissioners Anderson, Hanson, Rosen, Waage, and
Beach; staff Bisek, Blank and Pederson
1. CALL TO ORDER
Chair Freels called the May meeting to order at 7 p.m. in the Council
Chambers.
2. APPROVAL OF MINUTES
A motion was made by Commissioner
Waage to approve the minutes of
motion carried with all ayes.
3. VISITOR PRESENTATIONS
Anderson and seconded by Commissioner
the April meeting as presented. The
a. Athletic Associations. None were present.
b. Staff. Mary presented the May Employee of the Month award to Paula
Miller, who is the coordinator of the Plymouth Senior Citizen Program.
Paula has been in this position for three years and during this time
has formed a new choral group and a craft group for the seniors.
Membership in the senior clubs continues to grow, and Paula says that
working with this group is very rewarding and educational.
Mary stated that some spring programs such as golf and softball have
experienced several rain outs already, with time running out for
making up lessons before the next session starts. Swimming
registration is scheduled for Saturday, May 18. The Spring Dance
Recital is May 22, with 140 dancers participating. Recreation staff
will be meeting with representatives of School Dist. 284 to start
working on next fall's after school programming. New sponsors for our
summer concert series have been recruited. They are Burnet Realty and
CUB Foods. Karol Greupner has been successfulinobtaining an $1,800-
grant for a Folk Art Festival scheduled for March 21, 1992, at Wayzata
East Jr. High.
4. REPORT ON PAST COUNCIL ACTION
a. Plavfields. Bids will be opened May 23 for the Bass Lake and Parkers
Lake Playfields. Director Blank said he hopes to have a
recommendation ready by the June 3 City Council meeting.
b. Sidewalks/Trails. Council recommended hiring a traffic consultant to
study those locations where sidewalks and trails may need to be
improved in some manner.
c. 1991 CIP. Council authorized staff to proceed with the proposed
projects included in the 1991 CIP. The tennis courts for Plymouth
Creek park will cost approximately $200,000. This includes a parking
lot, which Director Blank says will be necessary. In order to stay
within the $200,000 cost estimate, Director Blank suggested building a
May 1991 PRAC Minutes
Page 19
20 -car lot instead of a 50 -car lot and we may not be able to light the
tennis courts at this time. Council also approved the construction of
a neighborhood park on 10th Avenue for the residents of Willow Wood
Estates and the surrounding area, which PRAC had endorsed at their
April meeting. If all of the 1991 projects are completed, an
estimated balance of $322,200 remains in the Park Dedication account.
5. UNFINISHED BUSINESS
None.
6. NEW BUSINESS
a. Park Tour The annual park tour is scheduled for May 22, with the bus
leaving City Hall at 5 p.m. The tour should be completed by 8:30 or
9.
b._ 1992-96 CIP. Director Blank .stated that "new park dedication fees in
the amount of $57,000 were received in the first quarter of 1991.
Capital projects proposed for 1992 include trails (to be funded by
park dedication and MSA funds), a neighborhood park, parking for
Timber Shores park (which will be constructed in conjunction with the
widening of Zachary Lane), and land acquisition, possibly at Dunkirk
and Old Co. 9.
Projects proposed for 1993 & 1994 are trails, a neighborhood park,
West Medicine Lake City' Park, and pond dredging in Plymouth Creek.
Projects for 1995 are trails and a neighborhood park, and in 1996,
trails.
Items not in the draft CIP are the community center, outdoor pool and
golf course. The City Council has stated that the only way a
community center will go forward is through general obligation bonds.
Commissioners questioned the process for implementing a community
survey on _ -a golf "course, outdoor "pool and_community_center. Director _
Blank said there are some options, which include a joint meeting with
the Council, a meeting between Chair Freels and Mayor Bergman, or a
letter to the Council.
C. Athletic Association Field Maintenance Fee. The Wayzata Soccer Club
has appealed to the City Council to waive the field rental fee during
1991. The Council agreed to reduce the fee by half. The Council has
also asked PRAC to restudy the issue. Director Blank indicated that
this item would be on the next PRAC agenda.
7. COMMISSION PRESENTATION
None.
8. STAFF COMMUNICATION
Director Blank informed the Commission that Plymouth will host a picnic on
Thursday, July 25, at Parkers Lake, for the International Special Olympics
Committee. The International Special Olympics will be held in the Twin
Cities July 19 to July 27.
9. ADJOURNMENT
The meeting adjourned at 7:30 p.m.
e -
MEMO MEMO
q--6
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: June 26, 1991, for City Council Meeting of July 1
TO: James G. Willis, City Manager
FROM: Eric J. Blank, Director of Parks and Recreation
SUBJECT: COMMUNITY SURVEY
1. ACTION REQUESTED: The Park and Recreation Advisory Commission has
requested that the City Council entertain the possibility of
surveying the community's interest in, and/or desire for, various
park and recreation facilities.
2. BACKGROUND: The Park and Recreation Advisory Commission (PRAC), at the
City Council's direction, has been discussing for the last year as a part
of the updating of the Comprehensive Plan, what special facilities should
be considered for possible future development. The Commission reached the
conclusion at their June meeting that in order for them to further explore
this subject, it would be necessary to have some current data on the needs
and interests of the community at large. With this thought in mind, the
Commission asked that Chairman Freels meet with Mayor Bergman to discuss
this subject. Mayor Bergman and Chair Freels met on June 5. After review
of this subject matter with Chair Freels, the Mayor requested that I ask
the City Manager to place this item on a future City Council agenda for
full Council discussion and review.
It seems appropriate- with new PRAC members that it would be most helpful
for them to have current information with regard to the community's needs
and interests for special recreation facilities. The last outside survey
information that is available was gathered in November, 1987. The
community has changed significantly since that time, and the former
information might not be accurate. The Commission felt it was best left
up to the City Council to determine the best way to collect this type of
information.
3. RE TIONS ANDCONCLUSIONS: It is recommended that the City Council
give some direction to the Park and Recreation Advisory Commission with
regard to if and how the City Council wishes the Commission to proceed on
this subject matter. '
Eric J. Blank, Director
Parks and Recreation
EJB/np
Distinction In Design, Inc.
14264 23rd Avenue North, Plymouth, Minnesota 55447 • 612/550-1138 • FAX 612/650-1349
June 6, 1991
Mr. Eric Blank
Director PRAC
City of Plymouth
3400 Plymouth Blvd.
Plymouth MN 55441
Dear Eric,
Thanks for meeting with Mayor Bergman and myself yesterday.
I appreciate the comments and input for PRAC commissioners for
consideration for 1991.
I request that your office propose to the City Council to
appropriate funds to have a fair and impartial survey taken of
the residents of Plymouth. The purpose of this survey would be
to establish future need for improvements or additions of new
park facilities, community center, outdoor swimming pools, golf
courses, and other community activities related to PRAC's
charter.
PRAC Commissioners met with the City Council last year and,
discussed a survey. I feel we must have this input before we
can have a true and accurate CIP five (5) year plan.
Eric, I appreciate you and your staff's input to our commission.
Sincerely,
W
1 ""
Frank H. Freels
Chairperson PRAC
FHF/jj
Distinction in Design, Inc.
14264 23rd Avenue North, Plymouth, Minnesota 55447 • 612/550-1138 • FAX 612/550-1349
May 13, 1991
Mayor Kim Bergman
City of Plymouth
3400 Plymouth Blvd.
Plymouth MN 55441
Dear Mayor Bergman,
It has been several months since the PRAC commissioners met with
the City Council.
I request that the City Council meet with the PRAC Commissioners.
The commissioners feel we should have a better understanding of
what the City Council is considering i.e., a community center, golf
courses, outdoor swimmirg pools, and other recreation facilities.
We feel that a citizen survey should be made to have input to what
facilities the citizens of Plymouth are interested in and what
facilities they would support.
Thank you for your consideration.
Sincerely,
Frank H. Freels
Chairperson PRAC
HFH/jj
cc: Eric Blank - PRAC Director
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: June 26, 1991, for City Council Meeting of July 1
TO: James G. Willis, City Manager
FROM: Eric J. Blank, Director of Parks and Recreation
SUBJECT: COMMUNITY SURVEY
1. ACTION REQUESTED: The Park and Recreation Advisory Commission has
requested that the City Council entertain the possibility of
surveying the community's interest in, and/or desire for, various
park and recreation facilities.
2. BACKGROUND: The Park and Recreation Advisory Commission (PRAC), at the
City Council's direction, has been discussing for the last year as a part
of the updating of the Comprehensive Plan, what special facilities should
be considered for possible future development. The Commission reached the
conclusion at their June meeting that in order for them to further explore
this subject, it would be necessary to have some current data on the needs
and interests of the community at large. With this thought in mind, the
Commission asked that Chairman Freels meet with Mayor Bergman to discuss
this subject. Mayor Bergman and Chair Freels met on June 5. After review
of this subject matter with Chair Freels, the Mayor requested that I ask
the City Manager to place this item on a future City Council agenda for
full Council discussion and review.
It seems appropriate with new PRAC members that it would be most helpful
for them to have current information with regard to the community's needs
and interests for special recreation facilities. The last outside survey
information that is available was gathered in November, 1987. The
community has changed significantly since that time, and the former
information might not be accurate. The Commission felt it was best left
up to the City Council to determine the best way to collect this type of
information.
3. RECC)HAENDATIONS AND OCNCLUSIONS: It is recommended that the City Council
give some direction to the Park and Recreation Advisory Commission with
regard to if and how the City Council wishes the Commission to proceed on
this subject matter.
Z", 6Af -
Eric J. Blank, Director
Parks and Recreation
EJB/np
1991
Trails
Shiloh
Gleanloch
Plymouth Creek
Bridges (2)
Irrigation
10th Ave Park
Bass Lake Playfield
Parkers Lake Playfield
Land acquisition
Misc trails by developers
Acct. #218
Acct. 11219
1992
Trails
Neighborhood park
Timber Shores parking
Land acquisition
1993
Trails
Neighborhood park
West Med. Lk. park
Ridgemount shelter
LMA
Trails
Neighborhood park
West Med. Lk. park
Plymouth Creek
1995
Trails
Neighborhood park
1996
Trails
Not in Plan
Community center
Outdoor pool
Golf course
1992-96 CIP
87,800 (Park Fund) - $214,400 MSA) $302,200
Playground (219) 30,000-$50,000
Playground (219) 38,000
Tennis courts (218) 200,000
218) 20,000
Ridgemount (218) 10,000
219) 70,000
1,300,000
1,700,000
Forester property (218) 400,000
218) 10,000
830,000 - 1991 est. est. balance $102,200
380,000 - 1991 est. balance $222,000
50,000 park ded.) ($100,000 MSA) $150,000
150,000
Dunkirk & Old Co. 9) ?
Pond dredging)
150,000
160,000
150,000
160,000
7
150,000
170,000
150,000
General obligation bonds
General obligation bonds
General obligation bonds
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: July 2, 1991
TO: Plymouth Park and Recreation Advisory Commission
FROM: Mary Bisek, Superintendent of Recreation /K
SUBJECT: Tournament Field Rental Fees for Youth Athletic Associations
A Park Facility Rental Policy was instituted with the opening of the
playfields in Plymouth, approximately nine (9) years ago. No fees are charged
for youth athletic association in-house or district league games or
tournaments. Fees have been charged for invitational tournaments with teams
from outside the normal league structure where entry fees are charged. In
many cases, these tournaments are used as fund raisers for the association.
It should be noted that tournament play for several hours a day for
consecutive days is much more abusive to our playfields than normal league
play. Tournament organizers are also more likely to allow play to continue
under questionable weather conditions because teams have traveled some
distance, in an effort to complete the championship game. One competitive
tournament played under wet conditions can do damage that could take an entire
season to correct.
Seventeen metro communities were surveyed to determine their policies
regarding youth tournament fees. Almost half (47%) charge fees. Two
communities that do not have rental fees charge for extraordinary maintenance
costs.
The survey is attached, along with our current rental policy
MB/ds
attachments
TOURNAMENT FIELD RENTALS FEES FOR YOUTH ATHLETIC ASSOCIATIONS
Charges for youth athletic associations
No Yes using city olayfields for a tournament:
Anoka X 30/field/day
Apple Valley X proposal under consideration
Blaine X 100/park/day (multiple fields/park)
Brooklyn Center X
Burnsville X* NOTE: Fields are prepped once per weekend
morning .free. Anything additional approx.
6/hour/maintenance worker.
Coon Rapids X 250/park/day
Eagan X 50/field/day + $50 for use of building
Fridley X 300/day or $600/weekend for non-profit groups
Golden Valley X* approx. $6/hour for maintenance worker
Maple Grove X 30/field/day and $7/hour for field attendant
Maplewood X
New Brighton X
New Hope X
Plymouth X Softball, baseball, hockey, broomball:
10/hour or $60/day/field (use of building
included
Football, soccer: $15/hour or $90/day
Richfield X no soccer tournaments to date; would charge
softball baseball
0-2 hours $30 $45
2-5 hours $45 $60
5-8 hours $60 $90
over 8 hours + $10/hour
Roseville X
St. Louis Park X
Total 17 9 8
Fees are charged to cover additional maintenance work required.
Plymouth Park and Recreation Department Ph. 550-5130
1991 PARK FACILITY RENPAL POLICIES AND FEE SCHEDULE
The City of Plymouth's Park and Recreation facilities are provided for the
wholesome leisure -time activities of all City residents. Use of these facilities
is governed by policies established by the Plymouth City Council as recommended
by the Park and Recreation Advisory Commission. The following procedures and
policies have been developed for park facility usage. It is the responsibility
of the Park and Recreation Department to administer these policies fairly and
equitably.
Any group wishing to use Plymouth's park facilities should make a request
providing as much lead time as possible. Seven days is the minimum request time
for any (special event) facility usage. Requests will be filled based on
availability and facility condition. In order to ensure maximum availability to
residents, we are not allowing usage to any non -Plymouth groups. It is the
City's policy that the long-range care and maintenance of all park facilities
takes precedence over any single event. Requests will be denied and/or revoked
when and if the City believes damage may occur to park facilities. The decision
to grant or revoke a request is solely up to -the discretion of the Director of
Park and Recreation and/or his appointee. By adopting this policy, the City
reinforces its commitment to provide clean, safe and fun parks for every
resident's enjoyment.
ELIGIBLE PLYMO M USER GROUPS IN ORDER OF PRIORITY:
1. Plymouth Park and Recreation sponsored programs.
2. Youth athletic associations serving Plymouth residents.
3. Plymouth resident groups (50% of the group must be Plymouth residents).
4. Plymouth nonprofit civic organizations, i.e., Civic League, Lions,
Jaycees, etc.
5., Registered teams participating in City programs.
6. Private Plymouth companies.
7. Churches located within Plymouth.
A. SEASONAL FACILITY RESERVATIONS
Plymouth athletic associations and adult programs made up of at least 50%
Plymouth residents will be given free -use of baseball, softball,
football, soccer and hockey facilities to conduct their normal day to day
programs. Free lighting will be ,provided only for youth groups only
after they have made maximum use of daylight hours. Lights for practice
are provided only for hockey during normal warming house hours.
a. Facilities will be provided to youth athletic associations based on
the percent of Plymouth children in their program. Participants in
these associations living in communities not providing facilities
will each be charged a $5 nonresident field maintenance fee.
b. Plymouth adult groups will be responsible for special field
preparation (infield dragging and lining, putting out bases, grooming
mounds and batter's boxes, putting up soccer nets and corner flags,
etc.) on any days when park attendants are not in the park for other
programs. Plymouth will provide these groups access to non -motorized
maintenance equipment. Adult groups will also be required to pay for
any light usage.
c. All groups will be charged a fee for special tournaments.
y:.
1991 Park Facility Rental Policies
B. SPECIAL EVENT FACILITY RESERVATIONS
Page 2
Facilities that are available, after scheduling seasonal field reservations, are
on a first come, first served basis. Any group wanting exclusive reserved use of
a facility is required to pay a rental fee. Whenever lights, restrooms or
special facility preparation is required, you must have a park attendant on duty
a minimum of 30 minutes prior to and following your event. All special event
rentals must be paid a minimum of seven days prior to the event.
1991 FEE
1. Softball/baseball, hockey/broomball
2. Football/soccer
3. Park attendant
4. Field lights
5. Rink lights
6. Electronic scoreboards (where available)
7. Public address system
8. Zachary softball complex (four fields)
10/hour or $60/day
15/hour or $90/day
8/hour*
20/hour
10/hour
25/day/scoreboard
50/day
300/day (includes attendant)
A refundable $100 damage deposit must accompany all applications for rentals of
200-500. A $200 damage deposit is required for rentals over $500.
Plymouth Athletic Associations can make arrangements to assume park attendant
duties for special event rentals.
N=: All groups are responsible for repaying, in full, any and all damages
resulting from theft or vandalism to any equipment or facilities used
during their rental period.
C. PARK RULES
1. No game may start before 8:00 a.m. Monday through Saturday or before 10
a.m. Sunday.
2. No inning or period may start after 10 p.m. Monday through Saturday or
after 9 p.m. Sunday.
3. No motorized vehicles or machines are permitted on park property without
the written consent of the Park and•Recreation Department.
4. Applications for food vending permits must be made through the Plymouth
City Clerk.
5. In the event of total cancellation of an event due to severe weather, all
fees will be refunded. The Plymouth Park and Recreation Department will
determine the amount of refund on any partially completed events.
6. There will be no consumption of intoxicating beverages on park property,
unless a special permit is issued by the City Council.
7. Park telephones are for City business and emergency use only.
8. Batting practice is prohibited at Zachary Elementary School. Penalty -
one-half of damage deposit will be forfeited.
X -
CITY OF PLYMllUIY3
SPECIAL EVENT/PARK USAGE APPLICATION
1.
2. Person in Charge: Name
Phone: Home
3. Dates desired
4. Fields/Rinks desired
5. will food or merchandise be sold?
6. Other
Field/rink charges
Lights ($1O/hr/rink)
2O/hr/field)
Staff ($8/hour)
Scoreboards (where available)
25/board/day)
Public address system ($50/day)
TOTAL
r-1
Estimated Actual (Office use Only)
I, , understand that a part or all of the deposit fee
will be forfeited if condition of the park requires extra duties for the Park and
Recreation Department, and that I and the representative organization are
responsible for conduct of participants and any resulting damages.
Signature I Date
LaCompte 2 SB/BB
10805 Old Co. Rd. 15 1 HR -L
Plymouth, MN 55441
Oakwood 2 SB/BB-11-
1700
B/BB-1L1700Co. Rd. -101 1 90' BB -L
Plymouth, MN 55447 3 S/F-21-
I
F-2L1HR -L
5 T -2L
Plymouth 3 SB/BB-L
9805 36th Ave N 3 S/F-L .
Plymouth, MN 55441 2 HR -L
4 T -L
PLAYFIELDS AND THEIR FACILITIES
All have park shelter buildings)
Plymouth Creek 2 SB/BB-L KEY
3625 Fernbrook Ln 1 90' BB -L
Plymouth, MN 55447 2 S/F-11- SB/8B = Softball/Youth
2 HR -L Baseball Field
Ridgemount 2 SB/BB S/F = Soccer/Football
12000 Ridgemount Ave 2 S/F Field
Plymouth, MN 55441 2 HR -L
3 T -L HR = Hockey Rink
Zachary 4 SB/BB-L T = Tennis Court
4355 Zachary Ln 1 90' BB -L
Plymouth, MN 55441 2 S/F-L L = Lighted
2 HR -L
4 T -L
a