HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 06-14-2012MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING
June 14, 2012
PRESENT: Commissioners: G. Anderson, N. Carroll, M. Riley, A. Vanderwall, J. Vecere, K.
Wyse, J. Zwack
Staff: D. Evans, B. Northway, S. Muelken, S. Mittelstaedt, A. Dehn
Planning Commission Liaison: D. Kobusson
City Council Liaison: G. Black
ABSENT: None
1. CALL TO ORDER
Chair Carroll called the meeting to order at 7:05 p.m.
2. APPROVAL OF MINUTES
MOTION was made by Commissioner Wyse and seconded by Commissioner Riley to
approve the May minutes.
Vote: 7 Ayes. Motion approved.
3. OPEN FORUM
4. VISITOR PRESENTATIONS (NON -ACTION ITEMS):
a. Weddings/Events - Angie Dehn
Information on general rentals, wedding rentals, receptions, catering, wedding trends,
and improvements to the sound system in the Garden, new carpeting and accordion
doors in the ballroom were presented.
b. Seniors Program - Sara Mittelstaedt.
What Has Been Going on in the Plymouth Senior Program handout and senior class
listing was distributed. Sara also discussed senior trends and demographics.
c. Plymouth Creek Center / Fieldhouse Operations - Susan Muelken
A general overview on operations of the Plymouth Creek Center and Field House, a
historical perspective on the building, staffing, budgets, building improvements,
special events, corporate events, youth association services and future trends.
5. COMMISSION / STAFF UPDATE (NON -ACTION ITEMS):
a. 2013-2017 CIP Draft Review
Commissioners reviewed the 2013-2017 CIP document provided by staff. Staff
discussed the current 2012 projects and the upcoming 2013 projects.
PRAC Minutes/June 14, 2012
Page 2
b. Field Turf Replacement Update
A handout was distributed on the turf replacement bids. The project is scheduled to
begin at the end of August with substantial completion by October.
c. Land Acquisition Update
Staff updated the commission on the recent acquisition of the Dunkirk/park property.
There is already development proposal in the works for property to the north and west
of the Dunkirk/park property.
d. Up -coming Community / Special Events
Athletic association discussions were reported, athletic associations participant
numbers were discussed, Music in Plymouth fun run on June 30, 40th Annual Music in
Plymouth on July 3, Entertainment in the Parks series has begun, Plymouth Farmer's
Market begins in July.
6. NEW BUSINESS (ACTION ITEMS):
a. Plymouth Creek Center / Fieldhouse Fees
Staff proposed a fee increase for the Plymouth Creek Center Fieldhouse facility.
Fieldhouse fees have not been increased for five years. Currently our rates are
substantially lower than other metro area facilities. Staff is proposing a $20 increase
effective January 1, 2013. The 2013 increase will still keep the facility rates below
comparable facilities.
Commissioner Riley said that we should not be increasing fees during this economic
time, especially since the City is generating revenue. Director Evans responded that
the City needs to build our reserves so that we are prepared for future repair and
replacement needs. Commissioner Vecere commented on the importance of having
solid reserve funds to sustain the facility. Chair Carroll commented that this facility is
an enterprise fund and needs to cover its costs.
Motion: Commissioner Vecere moved to approve the Fieldhouse fees as presented.
Commissioner Anderson seconded the motion.
Vote: 5 Ayes, 1 Nay (Commissioner Riley), 1 Abstention: (Commissioner
Vanderwall) Motion approved.
b. 2012 Trail Proiect
The Commissioners received the Trail gap project spreadsheets, costs and map
based on the priorities set at the previous meeting. Director Evans discussed the
options and comments on each of the segments. Chair Carroll expressed concerns
with safety along County Road 6. Director Evans agreed that this is a dangerous
section of roadway; however, we will need to coordinate trails with the County and
scheduled reconstruction of the roadway. Chair Carroll asked when this was in the
County's queue. Director Evans is not aware of the timeline for work on this section of
PRAC Minutes/June 14, 2012
Page 3
County Road 6, but would check into it and get back to the commission.
Commissioner Anderson asked about connectivity of our trails to Golden Valley.
Director Evans indicated that 36th Avenue or Bassett Creek Regional Trail will provide
that connection over Hwy 169 into New Hope and on to Golden Valley.
Director Evans provided a recommendation for trail gaps projects in 2012 and 2014
based on the Engineering Department's findings, potential trail complications,
connectivity and budget. Director Evans recommended that the following trail gap
segments be completed in 2012: the sidewalk segment on Vicksburg and Rockford
road in the City Center area and the segment on Northwest Boulevard from Heritage
Park to Campus Drive. The combined cost is estimated at $124,000. The $106,000 CIP
balance would be added to 2014 allocation for completion of four major segments
along Xenium Lane and County Road 6 at an estimated cost of $360,000. Council
Member Black expressed her concern about existing trail conditions and requested
more information. Director Evans indicated that staff would provide more information
regarding trails at our September PRAC meeting.
Motion: Commissioner Riley moved to approve completion of the trail projects as
presented. Commissioner Anderson seconded the motion.
Discussion: Chair Carroll asked what happens to the unused 2012 CIP funding.
Director Evans indicated that the funds remain in the account and will be reallocated
through the CIP process for 2014.
Vote: 7 Ayes. Motion approved.
8. ADJOURNMENT
Chair Carroll entertained the motion to adjourn. MOTION was made by Commissioner
Vanderwall and seconded by Commissioner Wyse.
Vote: 7 Ayes. Motion approved. The meeting adjourned at 8:55p.m.
The next meeting will be held on September 13 at the Park Maintenance Facility.
Barb Northway — PRAC recorder