HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 07-11-2002Minutes of the Park and Recreation Advisory Commission Meeting
July 11, 2002
Page 27
Present: Chair Anderson, Commissioners Krahulec, Meyer, Musliner, Rezabek,
Planning Commissioner Neset, staff Busch, Evans, Mittelstaedt, and
Pederson
Absent: Commissioners Fiemann and Singer
CALL TO ORDER
The meeting was called to order at 7 p.m. in the Plymouth Creek Center
Fireside Room by Chair Anderson.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Krahulec and seconded by
Commissioner Meyer to approve the June minutes. Motion carried with all
ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present at the meeting.
b. Staff - Diane Evans. Evans talked about the teen concert going on at
Parkers Lake this evening. Other concerts coming up - July 14, the
Plymouth Community Band at the Hilde Performance Center, July 16 & 23,
concerts at Parkers Lake, August 2, Shakespeare in the Park at the Hilde
Performance Center. There is another water ski show coming up on July 18
at 7 p.m. at Parkers Lake.
c. Others. There were no others present.
4. REPORT ON PAST COUNCIL ACTION
No report was given.
5. UNFINISHED BUSINESS
No report was given.
6. NEW BUSINESS
a. Oakwood tennis courts. Evans stated that there are plans to resurface the
tennis courts at Oakwood, along with the possibility of putting a dome
over the courts. There will be one basketball court there, as well. Rezabek
asked if it was possible to put in a second hoop, so it could be a full court.
He feels that we will get a lot of calls and requests from basketball
enthusiasts if we don't make this into a full court. Evans said we're looking
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at this being mainly a tennis facility, and we hope to work out a lease
agreement with the Wayzata School District. PRAC will get more
information as the process moves forward. The next meeting will be a tour
of the parks, at which time Blank will discuss in further detail the tennis
court. Rezabek says we either need to put in a full basketball court, or
leave it out of the plans all together. Evans says there are plenty of gyms
available for basketball, but not enough facilities for tennis. If we work out
a lease agreement with the school district, the facility would get heavy
use, and would be a money making venture, because we would rent out
time. Busch agreed that if we put in a basketball court, it should be a full
court. If the school district is interested in the lease agreement, the city will
install the appropriate beam structure to support the dome.
b. Plymouth Creek Center - Rick Busch. Rick introduced himself to the
newest commissioners. He said he started with Plymouth in 1980 working
with adult athletic leagues, youth sports, etc. He stated the city has made
great strides since he began. When the Plymouth Creek Center was built,
he was offered the position of Manager. Rick then discussed the members
of his staff and their major responsibilities. In addition to the paid staff,
Busch said he also has a lot of volunteers who help out at the front desk,
answering phones and greeting visitors. There are also four or five
fieldhouse supervisors from October through April. Rick then distributed
copies of statistics on fieldhouse use, including use by the various athletic
clubs, the park and recreation department, and other groups. The largest
use of the fieldhouse is by soccer, with over 5,000 Plymouth kids playing.
Busch explained when the primetime and non -primetime hours are for the
fieldhouse. From November through April, approximately 77% of the
primetime hours are booked. The annual report for the fieldhouse showed
revenue of $259,363 and expenses of $150,420, for a net profit of $108,943.
This was for the period November 2001 through April 2002. Busch then
distributed a report showing the total room rental charges for the
Plymouth Creek Center for the first quarter of 2002. This figure totaled
24,140, which was approximately $4,000 more than the same period last
year. There are a lot of ongoing programs taking place in the activity
center. Seniors and park and recreation programmers have priority when
scheduling rooms at the Plymouth Creek Center, Busch explained. The
general public cannot schedule rooms more than three months in
advance. Meyer said it appears that the Plymouth Creek Center is very
busy. Busch confirmed that. The main goal is to fill the rooms with
community activities, before turning to outside rentals. Busch reports
quarterly use to Blank and Evans. In 2002, Busch is projecting revenues of
125,000 from weddings, etc. There is one in-house caterer, and we get
money back from every event on food sales and liquor sales, which
equaled $14,000 last year. Busch talked about the finishing of the lower
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level. We are trying to see if enough money is available to do the entire
lower level. There are 6,000 square feet left unfinished in the lower level.
Evans said that the publication Minneapolis/St. Paul Magazine featured
Plymouth in their last issue. Rezabek said he thinks the rental rates seem
rather low. Busch said they are a bit lower than other communities. We try
to hold the line for residents, but the fee is somewhat higher for non-
residents. Most other community centers do have a gym and a pool. Our
facility is mostly a conference center/banquet facility.
c. Senior programs - Sara Mittelstaedt. The meeting moved to Meeting
Room 2, where Sara Mittelstaedt gave a power point presentation on the
senior programs (see attached). Following her presentation, PRAC
members then took a tour of the facility.
7. COMMISSION PRESENTATION
Anderson reminded everyone that the park tour on August 7 starts at 4 p.m.
8. STAFF COMMUNICATION
None.
9. ADJOURN
The meeting adjourned at 9 p.m.