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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 07-11-2002Minutes of the Park and Recreation Advisory Commission Meeting July 11, 2002 Page 27 Present: Chair Anderson, Commissioners Krahulec, Meyer, Musliner, Rezabek, Planning Commissioner Neset, staff Busch, Evans, Mittelstaedt, and Pederson Absent: Commissioners Fiemann and Singer CALL TO ORDER The meeting was called to order at 7 p.m. in the Plymouth Creek Center Fireside Room by Chair Anderson. 2. APPROVAL OF MINUTES A motion was made by Commissioner Krahulec and seconded by Commissioner Meyer to approve the June minutes. Motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at the meeting. b. Staff - Diane Evans. Evans talked about the teen concert going on at Parkers Lake this evening. Other concerts coming up - July 14, the Plymouth Community Band at the Hilde Performance Center, July 16 & 23, concerts at Parkers Lake, August 2, Shakespeare in the Park at the Hilde Performance Center. There is another water ski show coming up on July 18 at 7 p.m. at Parkers Lake. c. Others. There were no others present. 4. REPORT ON PAST COUNCIL ACTION No report was given. 5. UNFINISHED BUSINESS No report was given. 6. NEW BUSINESS a. Oakwood tennis courts. Evans stated that there are plans to resurface the tennis courts at Oakwood, along with the possibility of putting a dome over the courts. There will be one basketball court there, as well. Rezabek asked if it was possible to put in a second hoop, so it could be a full court. He feels that we will get a lot of calls and requests from basketball enthusiasts if we don't make this into a full court. Evans said we're looking PRAC Minutes/July 2002 Page 28 at this being mainly a tennis facility, and we hope to work out a lease agreement with the Wayzata School District. PRAC will get more information as the process moves forward. The next meeting will be a tour of the parks, at which time Blank will discuss in further detail the tennis court. Rezabek says we either need to put in a full basketball court, or leave it out of the plans all together. Evans says there are plenty of gyms available for basketball, but not enough facilities for tennis. If we work out a lease agreement with the school district, the facility would get heavy use, and would be a money making venture, because we would rent out time. Busch agreed that if we put in a basketball court, it should be a full court. If the school district is interested in the lease agreement, the city will install the appropriate beam structure to support the dome. b. Plymouth Creek Center - Rick Busch. Rick introduced himself to the newest commissioners. He said he started with Plymouth in 1980 working with adult athletic leagues, youth sports, etc. He stated the city has made great strides since he began. When the Plymouth Creek Center was built, he was offered the position of Manager. Rick then discussed the members of his staff and their major responsibilities. In addition to the paid staff, Busch said he also has a lot of volunteers who help out at the front desk, answering phones and greeting visitors. There are also four or five fieldhouse supervisors from October through April. Rick then distributed copies of statistics on fieldhouse use, including use by the various athletic clubs, the park and recreation department, and other groups. The largest use of the fieldhouse is by soccer, with over 5,000 Plymouth kids playing. Busch explained when the primetime and non -primetime hours are for the fieldhouse. From November through April, approximately 77% of the primetime hours are booked. The annual report for the fieldhouse showed revenue of $259,363 and expenses of $150,420, for a net profit of $108,943. This was for the period November 2001 through April 2002. Busch then distributed a report showing the total room rental charges for the Plymouth Creek Center for the first quarter of 2002. This figure totaled 24,140, which was approximately $4,000 more than the same period last year. There are a lot of ongoing programs taking place in the activity center. Seniors and park and recreation programmers have priority when scheduling rooms at the Plymouth Creek Center, Busch explained. The general public cannot schedule rooms more than three months in advance. Meyer said it appears that the Plymouth Creek Center is very busy. Busch confirmed that. The main goal is to fill the rooms with community activities, before turning to outside rentals. Busch reports quarterly use to Blank and Evans. In 2002, Busch is projecting revenues of 125,000 from weddings, etc. There is one in-house caterer, and we get money back from every event on food sales and liquor sales, which equaled $14,000 last year. Busch talked about the finishing of the lower PRAC Minutes/July 2002 Page 29 level. We are trying to see if enough money is available to do the entire lower level. There are 6,000 square feet left unfinished in the lower level. Evans said that the publication Minneapolis/St. Paul Magazine featured Plymouth in their last issue. Rezabek said he thinks the rental rates seem rather low. Busch said they are a bit lower than other communities. We try to hold the line for residents, but the fee is somewhat higher for non- residents. Most other community centers do have a gym and a pool. Our facility is mostly a conference center/banquet facility. c. Senior programs - Sara Mittelstaedt. The meeting moved to Meeting Room 2, where Sara Mittelstaedt gave a power point presentation on the senior programs (see attached). Following her presentation, PRAC members then took a tour of the facility. 7. COMMISSION PRESENTATION Anderson reminded everyone that the park tour on August 7 starts at 4 p.m. 8. STAFF COMMUNICATION None. 9. ADJOURN The meeting adjourned at 9 p.m.