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Home My WebLink AboutCity Council Packet 12-01-2015 SpecialSpecial Council Meeting 1 of 1 December 1, 2015 CITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING DECEMBER 1, 2015, 6:00 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Board and Commission Interviews B. 2016 Council Coordinating Representatives C. 2016 Deputy Mayor D. Public involvement on PACT (Plymouth Advisory Committee on Transit) E. Set Future Study Sessions 3. ADJOURN SPECIAL COUNCIL MEETING December 1, 2015 Agenda Number: 2A-2C To: Mayor and Councilmembers Prepared by: Sandy Engdahl, City Clerk Reviewed by: Item: Boards and Commissions, Council Coordinating Representatives, and Deputy Mayor 1. ACTION REQUESTED: Staff solicited applications from residents who were interested in serving on committees in which there were vacancies (Environmental Quality Committee and Shingle Creek Watershed Management Commission). The application deadline was November 14. Attached are the following documents for Council discussion and consideration: List of applicants, interview schedule, and vacancies on boards and commissions Board and commission rosters with vacancies highlighted Attendance rosters for Environmental Quality Committee Resolution Appointing Individuals to Boards and Commissions Resolution Appointing Council Coordinating Representatives Resolution Appointing Deputy Mayor for 2016 Board and commission applications If the Council desires, direct staff to prepare staff reports/resolutions appointing individuals to boards and commissions, Deputy Mayor for 2016, and Council Coordinating Representatives for the December 8, 2015 Council meeting. Page 1 MEMORANDUM Agenda Number: 2D To: Dave Callister, City Manager Prepared by: Luke Fischer, Administrative Services Director Date: December 1, 2015 Item: Transit Public Input The City Council held a Study Session on October 27, 2015 to hear an update from Southwest Transit on Plymouth Metrolink operations and to consider, in part, the role of the Plymouth Advisory Committee on Transit (PACT). At one time, PACT provided input on day-to-day management and oversight of the system. However, the need for citizen input on these more minor and technical details of the system has changed dramatically – particularly with the oversight and management provided by Southwest Transit. When the Council met in October, it identified a number of areas in which public input into the system would add value to the services offered. During its discussion, the Council identified the following priority areas (in no particular order): general user input; service specific input; business community input; general public input; and other input. Staff proposes the following model, for discussion purposes, to outline input from riders and the larger community. Focus Groups. Staff proposes the following focus groups to address system specific needs in 2016: Bus Shelter Replacement (Quarter 1). The City has grant funds available to replace bus shelters. Notice will be provided to all riders with current shelters, notice would be sent to all riders through a rider alert, and an invitation would be extended on social media to the broader community. Park and Ride (Quarter 2). The City has some funding available to make improvements to Station 73 and plans to develop a new park and ride surface lot in the upcoming year. Notice will be provided to all riders at current park and ride lots, notice would be sent to all riders through a rider alert, and an invitation would be extended on social media to the broader community. Fleet Review (Quarter 3). The City should have its new high amenity bus available by the third quarter – ahead of 2017’s planned acquisition of 11 buses. This will allow riders to walk through the new bus and provide feedback on needed fleet amenities. Notice will be provided to all riders through a rider alert and an invitation would be extended on social media to the broader community. Technology (Quarter 4). The City has implemented new technology in its fleet, at Station 73, with a mobile app, etc. This meeting will allow riders to provide input on the things the City can do to improve rider experience with technology. Notice will be provided to all riders through a rider alert and an invitation would be extended on social media to the broader community. In addition to the specific topics noted above, staff will collect input on overall service levels, route and stop needs, frequencies, and any other items presented by focus group attendees. In addition to focus groups, staff proposes the following feedback mechanisms: Rolling Customer Feedback (Ongoing). During route audits, staff will ask riders a series of five questions to gain input on a monthly basis. Annual Rider Survey (Annually). Provide riders with an opportunity to give direct feedback through a survey. Business Input (Ongoing). When the City’s Economic Development Manager meets with businesses, she will ask transit related questions to gain feedback on the Metrolink. Each of the proposed focus groups will be staffed by Southwest Transit and City staff, as appropriate. Page 1 SPECIAL COUNCIL MEETING December 1, 2015 Agenda Number: 2E To: Mayor and Council Prepared by: Dave Callister, City Manager Reviewed by: Item: Set Future Study Sessions Pending Study Session Topics At least 3 Council members have approved the following study items on the list): None at this time. Other Council requests for Study Session Topics: None at this time. Staff requests for Study Session Topics: Ponderosa Ponds street reconstruction Attached are calendars to assist with scheduling of study sessions. Page 1 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 January 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC) MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room SUN TUESMON WED THUR FRI SAT MARTIN LUTHER KING JR. BIRTHDAY Observed NEW YEAR’S DAY CITY OFFICES CLOSED 7:00 PM REGULAR COUNCIL MEETING Council Chambers CITY OFFICES CLOSED Modified on 08/27/15 CHANGES ARE NOTED IN RED CHACHANGES ARE MADE IN REDNGES Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 SUN TUESMON WED THUR FRI SAT February 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC) MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING CouncilChambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room PRESIDENTS DAY CITY OFFICES CLOSED Modified on 11/25/15 CHACHANGES ARE MADE IN REDNG 5:30 PM SPECIAL COUNCIL MEETING Crosswalk Implementation Plan Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 6:00 PM SPECIAL COUNCIL MEETING 2016 Council Goals & Legislative Priorities Medicine Lake Room Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 March 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY HRA) MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 09/30/15 CHACHANGES ARE MADE IN REDN 7:00 PM REGULAR COUNCIL MEETING Council Chambers Daylight Savings Time Begins SUN TUESMON WED THUR FRI SAT 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers PRECINCT CAUCUSES Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC) MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY HRA) MEETING Medicine Lake Room SUN TUESMON WED THUR FRI SAT 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 09/29/15 CHACHANGES ARE MADE IN REDNGES CHANG- 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING CouncilChambers Page 5