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HomeMy WebLinkAboutCouncil Information Memorandum 07-31-1998k JULY 319 1998 1. COUNCIL MEETING SCHEDULE.- NOTE: CHEDULE.NOTE: Ward I Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. AUGUST 5, 7:00 PM AUGUST 19, 7:00 PM AUG UST 20, 6: 00 PM AUG UST 26, 7:00 PM 2. THURSDA Y, A UG UST 6, 7:00 PM 3. TUESDAY, AUGUST 11, 7: 00 PM 4. TUESDAY, AUGUST 11, 7: 00 PM 5. THURSDA Y, A UG UST 20, 5: 00 PM 6. TUESDAY, AUGUST 25, 8: 00 AM 7. TUESDAY, SEPTEMBER 8, 5: 00 PM REGULAR COUNCIL MEETING Council Chambers REGULAR COUNCIL MEETING Council Chambers SPECIAL COUNCIL MEETING ON BUDGET Public Safety Training Room SPECIAL COUNCIL MEETING ON BUDGET Public Safety Training Room HUMAN RIGHTS COMMISSION, Medicine Lake Room (M-2) ENVIRONMENTAL QUALITY COMMITTEE, Hadley Lake Room PLANNING COMMISSION, Council Chambers HRA, Medicine Lake Room Filings Open for City Council and Mayoral seats Filings close for City Council and Mayoral seats CITY COUNCIL INFORMATION MEMO Page 2 July 31, 1998 f 8. July, August, and September Calendars are attached. (M-8) b) Announcement of a well–wishing party for out–going Northwest Hennepin Human Services Council Executive Director Patty Wilder, Thursday August 6, at the Crystal Community Center. (I -1b) c) 1998 Minnesota Crime Prevention Association Conference registration information for the October 2-3 conference at the Northwest Inn and Conference Center in Brooklyn Park. (I -1c) 2. STAFF REPORTS a) Report on Outlet for Mooney Lake, City Project No. 8019. (I -2a) 3. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE A status report on the most recent correspondence is attached. (1-3) 4. CORRESPONDENCE a) Letter from Charles and Margaret Gurler opposing the proposed Activity Center. (I -4a) b) Letter from the Minnesota Pollution Control Agency giving notice of file closure on a petroleum tank release at Ryerson Steel, 1605 N. Hwy. 169. (I -4b) c) Letter from Public Works Director Moore to Elayne McFarland regarding the Pineview Lane street reconstruction project, City Project No. 8001. (1--4c) d) Letter from Richard Plufka, President, Plymouth Creek Homeowner's Association thanking the City for road repair on 4151 Ave. (I -4d) S. COUNCIL ITEMS a) August 19 Regular Council Meeting draft agenda. (1-5a) (M-2) MEETING NOTICES All of these meetings are open to the public and being noticed for Plymouth City Council attendance pursuant to the intent of the Minnesota Open Meeting Law. While some of these are not official City Council meetings, City Council members may be present at these meetings. THURSDAY, AUGUST 6, 7: 00 PM TUESDAY, AUGUST 11, 7: 00 PM TUESDAY, AUGUST 11, 7: 00 PM THURSDAY, AUGUST 20, 5: 00 PM TUESDAY, AUGUST 25, 8: 00 AM TUESDAY, SEPTEMBER 8, 5: 00 PM Posted July 31, 1998 HUMAN RIGHTS COMMISSION, Medicine Lake Room ENVIRONMENTAL QUALITY COMMITTEE, Hadley Lake Room PLANNING COMMISSION, Council Chambers HRA, Medicine Lake Room Filings Open for City Council and Mayoral seats Filings close for City Council and Mayoral seats Laurie Ahrens City Clerk 509-5080 n:\administration department\council_support\metting_notices\98notices\980731notim doc Plymouth Human Rights Commission August 6, 1998 7 p.m. Call to Order 2. Approve July 9 Minutes 3. Order of the Day -- Reflections and Recommendations from Student Members 4. Business Items: a. Implementation of Resolution presented to City Council b. Report on community contacts regarding human rights issues: • Call to police from neighbor relating to nuisance complaint -- intolerance in the community • Taxi problem and access issues c. Recruitment of Student Members for HRC d. Human Rights Commission Brochure/Business Cards 5. For Information: a. Plymouth Public Safety -- Citizen Public Safety Academy b. Report on Focus Group for Police Officer diversity training c. Report on diversity training for general city employees d. Human Rights Commission meetings in neighboring communities e. Update on Ride -a -longs f. The Eagle, U.S. Attorney's Office, articles on Hate Crimes P.9 M-. 40 O_m N N N (M-8) � _ r 00 I 00 N N N (M-8) � _ r 00 I N ry ry i , i J 0'o ,aVF phjS7 O5�12 _ i o i y iz a PW 8':R 'a n �iEl o h ¢ 2E, Z a� b� Z7gB }o z F <U Wu yJ i UV cZ �z �o 00 I i m C4 M I !� 00 'N R (40� C OyD I N L � R C C >-.. cl t >, 03 0 rl �y:$ C (W) '.d C,3 Pro O wo O M I !� 00 'N R N C OyD I N L � R C C R R t y t 1W 'Ir 28, 1998 TO: Those Listed Below � FROM: Jerry Smrcka, Traffic Operations Engineer SUBJECT: Concrete Pavement, Joint Repair Projects On those street segments (see below listing of proposed reconstruction Llt-h�ave' v ^ us joint repair work performed. The contractor has 10 workingdays to complete each n Y p ch segment. Motorists to experience some delays when contractor is in the specific area, since traffic will be restricted to one lane in each direction. • August 3, 1998; CSAH 10 (Bass Lake Rd.) from Nathan Lane to Gettysburg Ave. in Plymouth/New Hope. • August 17, 1998; CSAH 9 (Rockford Rd./42"d Ave. N.) from Nathan Lane to Gettysburg Ave. in Plymouth/New Hope. Hennepin County Board of Commissioners County Administrator Public Service - V.T. Genzlinger Transportation Department Staff Sheriffs Department Sheriff's Radio Tower Library Director - Charles Brown G.S.I.S. - Stephanie McNamara Minnesota Dent. of Tr_ansnortation Metro Division Engineer. — D. Stehr Division Traffic Engineer - C. Hudrlik Traffic Management Center - Operations Road Information & Permit Office Minnesota State Patrol East Minnesota State Patrol West Municipalities Cities of Plymouth, New Hope, & Crystal Manager, Dir. of Public Works .Fire Chief, Police Chief School Districts 281 and 284 Superintendent Transportation Director Emergency Service Methodist Hospital - Emergency Hennepin County Medical Center No. Memorial Med Ctr - Emergency Waconia Ridgeview Hospital - Ambulance Service Health Span Transportation Medic Control Minnesota Truck Center Media Star Tribune, Editor Sun Publications, Editor Radio Station WCCO Metropolitan Traffic Control American Automobile Association Ken Mohr,, Domestic Travel Transit MCTO Operating Division Dick Loefler, Mgr., St. Ops. JDS Jn Transportation Department 1600 Prairie Drive Recycled Paper Medina, MN 55340-5421 (612) 745-7500 FAX: (612) 478-4000 TDD: (612) 852-6760 �► I (I -1b) A . s 1 4 Ofuty-Ceieh,q fI?aftV oo� d let 0estflennepinHuman Ss eMces ODM) After serving as the Fxecutive Director for •V Northwest Hennepin Human Services Council t for 10+ years, Patty Wilder has accepted a n2wosition. a Please join us to wish her well, reminisce, and celebrate her hard work and dedication: r 9 Thursday, August 6,'199,5 4:30 - 2400 p.m.; brief program at 8:00 P.M. •� a Crystal Community Centers 4,500 Douglas Drive N., Cristal A 0 Complimentary hors'd'oeuvres and cash bar provided :9 We are asking everyone to bring photos of Patty, to be put into 9 scrap book If you would like to make a contribution towards a gift. you may send a donation to;, Jeanne Andre, NWHIHSC Board of Directors, c/o City of Golden Valley, 7900 Golden Valley Rd., Golden Valley, MN 55427 P12ase RSVP to Pat Butler (593-$002), bq August 3rd Community Celebration sponsored by g NWHHSC Board of Directors. �- JVe hope to see you there! , 72. _ This Is Your Invitation to the (I -1c) 1998 MCPA Conference Greetings! The MCRA Conference Planning Committee has been hard at work putting together a Conference for 1998 that will, bring `together for the first time` in the Association's history all of our crime prevention partners —crime prevention specialists, law enforcement, citizen block.watch participants and representatives from government and business. This ,Conference will provide, something for everyone from professional and volunteer crime prevention practi tioners to policymakers., There are nationally -known general session speakers to educate and inspire us: Deputy Chief Ondra Berryfrom Reno; Dr. Don-Draayer of the Search Institute in Minneapolis; and Mayor Pat Owens of 7Grand' Forks, `North Dakota: There are .tracks about Community Oriented Policing, technology for crime prevention; .leadershipskills and . specific, crime prevention programs. A special session,a discussion by parents; students and law enforcement about the problem of violence in our schools, will be repeated so many can attend. And,, because we've received scholarship funding, we've set a registration fee of $25 to enable citizen block watch participants to attend the -entire event! 2 I'd like to personally invite you to register for this unique and exciting Conference. You n giant. a e JOL 3..n e� MCRA President Conference Planning Committee Cha PROGRAM HIGHLIGHTS This Conference brings together crime prevention specialists, law enforcement, citizen block watch participants and representatives from business and government to: — Learn from experts about crime prevention, building and sus- taining healthy communities, community policing — and more! — Explore current technology tools for effective crime prevention — Enhance leadership skills — Partner with others concerned in keeping communities safe — Encourage each other to continue this challenging work in our communities FEATURED SPEAKERS Keynoter Deputy Chief Ondra Berry of the Community Affairs Division of the Reno, Nevada Police Department is an award- winning nationally recognized speaker and trainer who has worked with numerous law enforcement and public agencies across the country. In 1994, Deputy Chief Berry received the Annual Gary Hayes Memorial Award by the Police Executive Research Forum in Washington, D.C., recognizing an outstanding young police command officer. Deputy Chief Berry has entertained, educated and inspired other Minnesota audiences with his positive message about diversity and community polic- ing. (See the registration form for details about the Friday only registration to attend Deputy Chief Berry's keynote address and the reception.) Dr. Don Draayer leads presentations build- ing healthy communities for youth across the country. He has been widely recognized and respected for his work as a teacher, principal, superintendent and graduate school instructor. He has a three year appointment as a Senior Fellow in the University of Minnesota's College of Education and Human Development and has received many local, regional and national honors and awards, including the Bush Fellows Award. Dr. Draayer is an educational consultant and trainer for the Search Institute of Minneapolis which does practical research benefiting children and youth and is well known for its 40 developmental assets. Elected mayor of Grand Forks, North Dakota just a little more than two years ago (with 77% of the vote!), Mayor Pat Owens has already received numerous national awards for her actions after last year's floods: Ladies Home Journal Most Fascinating Women of 1997; the Salvation Army's highest award, Others; National Community Leadership Award from National Association for Community Leadership; Department of the Army Commander's Award for Public Service, to name just a few! In sharing her experience during the floods with victims of this past spring's devastating tornadoes in Minnesota, Mayor Owens told them: "A city is not the buildings; a city is a community of peo- ple." Mayor Owens will share her message of hope and energy with Conference participants at Saturday's closing general ses- sion. Don't miss it! Share this brochure with your colleagues — both professionals and volunteers! 1998 Minnesota Crime Prevention Association Conference Friday, October 2, 1998 5:00-8:00 p.m. Registration 6:00 Opening Reception and Icebreaker 7:00 Conference Welcome — Julianne Manship, MCPA President 7:15 Keynote Address Partnerships for Safe Communities: Breaking Down Barriers Deputy Chief Ondra Berry, Reno Police Department, Community Affairs Division, Reno, Nevada Saturday, October 3, 1998 8:00 a.m. Final Registration 8:30 Introduction to Day/Announcements 8:45 General Session Working Together The Power of the Asset Approach In Building Healthy Communities Grant Writing Dr. Don Draayer, Trainer, Search Institute 10:00 Refreshment Break/Exhibits Open 10:30-12:00 Concurrent Sessions I: A. COP: Effective Community Partnerships B. Technology Tools for Crime Prevention C. Leadership Skills D. Crime Prevention Programs Citizens and Police Internet Resources Basics of Effective National Night Out Events: Working Together —Visiting the Best Websites Grant Writing Going Away Parties for --Scanning —Sharing Information —Working Together Neighborhood Crime --Analysis via E-mail Effectively —Role of School Resource —Response COP Course via CD ROM —Organizing Events Officers 12:00 Noon Lunch — Pick up box lunch in Exhibit Area 1:00-2:30 p.m. Internet Booth Opens for Demonstrations and Hands -On Opportunities 1:00-1:45 p.m. Concurrent Mini Sessions II: E. COP: Effective Community Partnerships F. Technology Tools for Crime Prevention G. Leadership Skills H. Crime Prevention Programs Police Problem Solving: Producing Cable TV Keeping Your Neighborhood School Safety: A Discussion The SARA Model Programs — Some New Ideas Motivated — Part I about Recent Violence --Scanning -Geographic Information —Working Together --Community Notification --Analysis Systems (GIS) and More Effectively —Role of School Resource —Response —Organizing Events Officers —Assessment 1:45-2:30 p.m. Concurrent Mini Sessions III: I. COP: Effective J. Technology Tools K. Leadership Skills L. Crime Prevention Community Partnerships for Crime Prevention Programs Best Practices: Crime Analysis Tools Keeping Your Neighborhood School Safety COP Than `Norks! -Geographic Information Motivated — Part II (session repeated) Systems (GIS) and More --Purposeful Presentations --Other Communications 2:30 p.m. Refreshment Break/Door Prize Drawing in Exhibit Area 3:00 Closing General Session Working Together in Troubled Times, Ma} or Pat Owens, Grand Forks, North Dakota 4:15 Adjourn REGISTRATION INFORMATION/FEE The regular Conference registration fee is $78. Citizen block watch participants can attend the entire Conference for a special fee of $25. The registration fee includes programmed events, tuition, handout materials, Friday reception hors d'ouevres, lunch and refreshment breaks. Stipends may be available for community members or others who would be impacted by the expenses associated with attending this Conference. Please call 612/491-3038 for further information or a copy of the guidelines. Register on the attached form and mail along with your check to: MCPA Conference Registrar, Fridley Police Department, 6431 University Avenue N.E., Fridley, MN 55432. Deadline for regis- tration is Friday, September 25, 1998. Payment must accom- pany registration form. If you have special diet, health or mobility needs, attach a written description to the registration form. CANCELLATION POLICY/REFUNDS Fees will be refunded less a $15 cancellation fee if cancellation notification is received in writing by September 29, 1998 or if the Conference is canceled due to circumstances beyond our control. No refunds will be made after September 29 or for Conference no-shows. CONFERENCE SITE/ACCOMMODATIONS The Best Western Northwest Inn and Conference Center in Brooklyn Park is Conference headquarters. A block of rooms is being held there for Friday, October 2, 1998 at a special rate of $64. Contact the Northwest Inn directly by September 11 at 612/566-8855 or 1-800-528-1234 and mention the MCPA Conference to receive the special rate. The Northwest Inn is con- veniently located right off I-694 and County Road 81. CREDITS Application has been made to the Police Officers Standard and Training Board (POST) for credit. To be eligible participants must attend entire Conference. FOR FURTHER INFORMATION For questions about registering or the Conference program, call Vivian Hart, Conference Planner at Hart Meeting Connections, 612/491-3038 or fax 612/457-6120. Please leave a detailed voice mail message. MCPA 1998 CONFERENCE REGISTRATION FORM Please print or type clearly the following information: First Name Name for Conference Badge Organization Mailing Address City Telephone Last Name Title!Position Zip Please make as many copies of this form as you need. Circle the concurrent sessions you plan to attend. This does not commit you; it helps us anticipate group sizes. 10:30 am 1:00 pm Payment 1:45 pm _ Regular fee, $78 Citizen block watch participant fee, $25 _ Friday only, keynote & reception, $40 A B C D E F G H I J K L Enclosed is in full payment for Conference payable to Minnesota Crime Prevention Association. Payment must accompany registration. Mail by September 25 to: MCPA Conference Registrar, c/o Fridley Police Department 6431 University Avenue Ave. N.E., Fridley, MN 55432 ylii��{li��i{i���i�i {1�{S��ti'i " i{iii{��{{�3 �{{�{i�i�i{�{�{� 'r. - A ?• ? _ � ?' r, I October 2-3, 1998 S, ipajtiutl si aaeds !Xupoj jalsi2aH •noX .io3 si aauaaajuoD sluj 'UOIJUanaad auii.za ui palsaaalui ;me noX 3I c t f,s s rua ' x,LnoWA'Id CIA79 HynoWAgd 0 0 V E H,LnOMUd aO A,LIJ 'do.;KVw AaNHazs AOL, tbOISS NW `Inud 'tS anuany ,CI►s1aA►un gt Z I yds NOI.LVIDOSSX AIOI.LNHA2[Hd HWRI3 VLOSgNNIW In Partnership with Northwest Inn & Conference Center Brooklyn Park, MN Upper Midwest Regional Community Policing Institute Supported by Cooperative Agreement #97-CK-WX-0046 awarded by the Office of Community Oriented Policing Services, U.S. Department of Justice (I -2a) DATE: July 28, 1998 TO: Dwight D. Johnson, City Manager a` ­ FROM: Fred G. Moore, P.E., Director of Public Works SUBJECT: OUTLET FOR MOONEY LAKE CITY PROJECT NO. 8019 On May 6, 1998, the Plymouth City Council adopted a resolution requesting that the Minnehaha Creek Watershed Distinct (MCWD) prepare a feasibility study for an outlet to Mooney Lake. Mooney Lake is a landlocked body of water which does not have an outlet and the need for the outlet has been discussed by residents over the past few years. Since a portion of the lake lies partially within Plymouth, Orono and Medina, if an outlet were to be developed it would be an appropriate project for the watershed district. Today, I had a telephone call from Peter Cangialosi, Project Coordinator for MCWD. He informed me that their Board of Managers have approved undertaking the feasibility study for an outlet. They are now in the process of selecting a consultant to do the feasibility study. They hope to complete this process within about two weeks. After a consultant is selected, they will arrange for meetings between the consultant, watershed district and the cities to discuss the feasibility study. \\PLY bmNtdiskl\pw\Engineering\PROJECT'S\8019\Memos\OudetMooney.doe 00 O 00 O 00 00 00 00 N 00 N 00 N N 00 M N rn rn � 00 � rn rn � rn 01 °1 N O� � 4 � N 4 N N O , 00 O , -- , •-+ N , , , 00 , O1 , qlT N N O O O � � O O N , � , 110 , , � 00 O 00 O 00 00 00 00 N 00 N 00 N N 00 M N 00 , 00 00 00 00 00 00 00 00 00 00 C1 O� � 01 O\ Q\ � CT T � , 00 , 00 , -- , •-+ , N , , , 00 , O1 , qlT N N O O O O O O O N , � , 110 , , � , , , , , I- , r- 00 00 00 00 00 00 00 00 00 00 :;" C� C� C1 C1 01 O\ 01 1,1 1 1 91 00 00 N � 1- t-- a1 M N N M M O O O O O N Cd ° o ti o O O .. N N M d o, �O l-� 00 o O C7 o o .. ti u. ami 4L), ei N O .. CNNS U U r+ a� a Q O as U C4 c� aAz O v M O o '40•-�4 Cd o �, O anr. c� V O 04 N cn A4 ; a° T U U °o °O o Cd ° o o T °o °O o N M d V•i �O l-� 00 C� O T ,4 J"f 2 7 ` Plymouth City Council Plymouth, MN Sirs, (I -4a) Charles & Margaret Gurler 17405 24th Ave N. Plymouth 55447 22 Jul 1998 We are oppposed to building the proposed Activity Center on our Plymouth park land. Please do your job and reverse this travesty of democracy. Thank you, (I -4b) July 24, 1998 Mr. Jim Herbst Ryerson Steel P.O. Box 8000 Chicago, Illinois 60680 Minnesota Pollution Control Agency RE: Petroleum Tank Release Site File Closure Site: Ryerson Steel, 1605 North Highway 169, Plymouth, Minnesota Site ID#: LEAK00009652 Dear Mr. Herbst: The Minnesota Pollution Control Agency (MPCA) Tanks and Emergency Response Section (TERS) staff has determined that your investigation and/or cleanup has adequately addressed the petroleum tank release at the site listed above. Based on the information provided, the TERS staff has closed the release site file. Closure of the file means that the TERS staff does not require any additional investigation and/or cleanup work at this time or in the foreseeable future. Please be aware that file closure does not mean that petroleum contamination has been removed from this site. In fact, high levels of contamination remain in some areas of this site. Any future demolition, excavation, or construction activities may encounter levels of contamination that would need to be handled per MPCA TERS guidance regarding excavation and disposal. However, the TERS staff has concluded that based on current land use, the remaining contamination, in its present condition, does not appear to pose a threat to public health or the environment. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information or changing regulatory requirements make additional work necessary. If you or other parties discover additional contamination (either petroleum or nonpetroleum) that was not previously reported to the MPCA, Minnesota law requires that the MPCA be immediately notified. You should understand that this letter does not release any party from liability for the petroleum contamination under Minn. Stat. ch. I I 5 (Supp. 1997) or any other applicable state or federal law. In addition, this letter does not release any party from liability for nonpetroleum contamination, if present, under Minn. Stat. ch. 115B (1996), the Minnesota Superfund Law. The monitoring wells for this site should be abandoned in accordance with the Minnesota Department of Health Well Code, Chapter 4725. If you choose to keep the monitoring wells, the Minnesota Department of Health will continue to assess a maintenance fee for each well. 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY) Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal Opportunity Employer • Printed on recycled paper containing at least 20% fibers from paper recycled by consumers. Mr. Jim Herbst Page 2 July 24, 1998 Because you performed the requested work, the state may reimburse you for a major portion of your costs. The Petroleum Tank Release Cleanup Act establishes a fund which may provide partial reimbursement for petroleum tank release cleanup costs. This fund is administered by the Department of Commerce Petro Board. Specific eligibility rules are available from the Petro Board at 651/297-1119 or 651/297-4203. If future development of this property or the surrounding area is planned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development work, the MPCA staff should be notified immediately. For specific information regarding petroleum contamination that may remain at this leak site, please call the TERS File Request Program at 651/297-8499. The "Leak/Spill and Underground Storage Tank File Request Form" (TERS Fact Sheet #3.35) must be completed prior to arranging a time for file review. Thank you for your response to this petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have any questions regarding this letter, please call me at 651/297-8589, or site hydrogeologist, Stephen Thompson, at 651/297-8603. Sincerely, Jelil Abdella �r�-Project Manager Cleanup Unit I Tanks and Emergency Response Sectio J - :jt Stephen Thompson Iydrogeologist Cleanup Unit I Section AA:SCT:lh Tanks and Emergency Response Section cc: Laurie Ahrens, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Greg Lie, Hennepin County Solid Waste Officer Tim Heren, Northern Environmental, Brainerd Minnesota Department of Commerce, Petrofund Staff (I -4c) July 24, 1998 CITY OF PLYMOUTH+ Elayne McFarland 1205 Pineview Lane Plymouth, MN 55441 SUBJECT: 1998 STREET RECONSTRUCTION - PHASE H CITY PROJECT NO. 8001 Dear Ms. McFarland: This letter will confirm the telephone conversations which you have had with members of the City Engineering staff over the past several days. Our conversations concerned the street reconstruction on Pineview Lane and other streets in the area where you live. The 1998 Street Reconstruction Project includes Pineview Lane from 6' Avenue to 13' Avenue and the streets adjacent to this portion of Pineview Lane. Pineview Lane will be reconstructed in front of your home. You have been requesting that the project be expanded and all of Pineview Lane be reconstructed northerly to 15' Avenue. That part of Pineview Lane from 13' to 15' Avenue and the adjacent streets are not part of the 1998 improvement project. As was explained to you on the telephone, there were two major reasons why the reconstruction on Pineview Lane will be stopping at 13' Avenue. They are as follows: 1. Just north of 13'b Avenue is the high point of the street and the street drainage either goes northerly to a storm sewer system on 151' Avenue or southerly to a storm sewer system at the intersection of Pineview Lane and 13" Avenue. As part of the reconstruction project, the storm sewer system at 13' Avenue is being expanded and extended to have adequate capacity for the street drainage. If the project had been extended northerly to 15' Avenue, it would have necessitated the rebuilding of the storm sewer system on 15'hAvenue and along with it, street reconstruction on 15'" Avenue. When street reconstruction takes place on 15' Avenue, it should include all of 15'hAvenue to Highway 55. The project for 1998 was divided at the natural drainage point of Pineview Lane. 2. There is a right-of-way issue for Pineview Lane from 13`'' Avenue to 15`h Avenue. By the records which are available, it appears that when the roadway was originally constructed, the City did not obtain the necessary right-of-way for the roadway. Although in accordance with the laws known as "Adverse Possession" J:\pw\Enginaring\PROJECP SWI\LAM\McFariand.doc PLYMOUTH A Beautiful Pface To Live 3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 0..-- wwwxi.plymouth.mn.us Elayne McFarland Page 2 the City has the right for the existing roadway, we do not have the right to reconstruct the road and install the necessary storm sewers without resolving this right-of-way issue. Another factor in establishing the 1998 project and the streets to be reconstructed was maintaining reasonable access to the local residents while the streets are under construction. If work were also done on 15' Avenue all the way to Highway 55, it would mean that the only two accesses available for this area would be under construction at the same time. This would make it very difficult to maintain reasonable access to the residents living in the area. The question of extending the reconstruction to include the remainder of Pineview Lane and 15' Avenue to Highway 55 was brought before the City Council at the public hearing on March 4, 1998. This issue was addressed by the staff to the City Council in the same way as addressed to you on the telephone and by this letter, i.e., storm drainage, right-of-way, and construction access. The City Council did not give direction to expand the project, but approved the project as proposed. None of the property owners along that portion of Pineview Lane from 131` Avenue to 15' Avenue, and along 15' Avenue were notified of the public hearing since those streets were not part of the project. Before the project could be expanded, it would require a public hearing before the City Council. Prior to the public hearing, cost estimates have to be made for the improvements, the amount to be assessed to the property owners, and adequate notice given to the property owners. It is not possible to complete this procedure to expand the project which is currently under contract and construction and to complete the work this year. The Engineering staff makes a recommendation annually to the City Council for street reconstruction. We will continue to evaluate the need to complete the street reconstruction in this area along with the other needs throughout the city. The City does approximately $2.5 million of street reconstruction each year. Sincerely, Fred G. Moore, P.E. Director of Public Works cc: Dwight D. Johnson, City Manager Mayor and City Council J: \pw\Engineering\PROJECT'S\8001 \Letters\ McFarland.doc (I -4d) Plymouth Creek Homeowners Association A On behalf of the 120 unit Plymouth Creek Homeowner's Association, I would like to extend our thanks to the City of Plymouth for the recent road repair of that portion of 41 st Avenue which runs through our development. One of the principal aims of our Association is to maintain our development as attractively as possible. The project that you have just completed adds materially to our attainment of this objective. Very truly o s, Richard Plufka,President Plymouth Creek Homeowner's Association cc: ✓bwight Johnson, Plymouth City Manager Fred Moore, Director, Public Works Dept. Mary Campbell, Co -Chair, PCHA Architecture Committee Mary Silverman, Co -Chair, PCHA Architecture Committee July 30, 1998 E` l a Mr. Roger Wenner r Street Superintendent City of Plymouth 14900 23rd Avenue No. r ' Plymouth, MN 55446 Dear Mr. Wenner: On behalf of the 120 unit Plymouth Creek Homeowner's Association, I would like to extend our thanks to the City of Plymouth for the recent road repair of that portion of 41 st Avenue which runs through our development. One of the principal aims of our Association is to maintain our development as attractively as possible. The project that you have just completed adds materially to our attainment of this objective. Very truly o s, Richard Plufka,President Plymouth Creek Homeowner's Association cc: ✓bwight Johnson, Plymouth City Manager Fred Moore, Director, Public Works Dept. Mary Campbell, Co -Chair, PCHA Architecture Committee Mary Silverman, Co -Chair, PCHA Architecture Committee t (I -5a) DRAFT 07/30/98 1:45 PM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING AUGUST 19,1998 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.1 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.1 Approve proposed City Council Minutes * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING August 19, 1998 Page 2 6.2 Approve Disbursements 6.3 Appoint Election Judges 6.4 Approve Tobacco License for Arkady's Market, 3435 Highway 169 7. PUBLIC HEARINGS 7.1 8. GENERAL BUSINESS 8.1 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Discuss Procedures for Plymouth Forum (requested by Councilmember Preus; postponed from July 8 and July 22) 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval.