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HomeMy WebLinkAboutCouncil Information Memorandum 09-11-1998SEPTEMBER 119 1998 1. COUNCIL MEETING SCHEDULE. NOTE: Ward 1 Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. SEPTEMBER 16, 7:00 PM SEPTEMBER 28, 7:00 PM OCTOBER 7, 7: 00 PM REGULAR COUNCIL MEETING, Council Chambers SPECIAL COUNCIL MEETING TOPIC: ACTIVITY CENTERIFIELD HOUSE Council Chambers REGULAR COUNCIL MEETING, Council Chambers 2. SATURDAY, SEPTEMBER 12, 9: 00 AM— PLYMOUTH CLEAN—UP DAY, Public Works 3:30 PM Maintenance Facility 3. SATURDAY, SEPTEMBER 12,1:00-3:00 CITY HALL CUSTOMER COUNTER OPEN PM FOR ABSENTEE BALLOTING 4. MONDAY, SEPTEMBER 14 CITY HALL CUSTOMER COUNTER OPEN UNTIL 7: 00 PM FOR ABSENTEE BALLOTING S. TUESDAY, SEPTEMBER 15 STATE PRIMARY DAY, Polls open 7:00 AM-8:OOPM 6. WEDNESDAY, SEPTEMBER 16, CITY COUNCIL TRANSIT SUBCOMMITTEE, 5:30 PM Medicine Lake Room R CITY COUNCIL INFORMATION MEMO SEPTEMBER 11, 1998 Page 2 7. THURSDAY, SEPTEMBER 171: 30 PM PEDESTRIAN CROSSINGS SUB -COMMITTEE, Touring pedestrian crossing sites 8. THURSDAY, SEPTEMBER 17 7: 00 PM HRA, Medicine Lake Room 9. THURSDAY, SEPTEMBER 17 7.00 PM PUBLIC SAFETYADVISORY BOARD, Public Safety Training Room 10. TUESDAY, SEPTEMBER 22, 7: 00 PM PLANNING COMMISSION, Council. Chambers 11. WEDNESDAY, SEPTEMBER 23, 7:00 PM PACT, Hadley Lake Room 12. September, October, and November calendars are attached. (M-12) b) Notice of a regional human rights commission dialogue meeting, Thursday, September 24, at the Brooklyn Center City Complex. (I -1b) c) Invitation to the demolition of the Augsburg—Fortress block in preparation for the Hennepin County Public Safety facility, Wednesday, September 16, at 11:00 AM. (I -I c) d) City news release regarding the special September 28 Council meeting regarding the proposed Activity Center and Field House. (I -1d) e) Invitation to the September 13 501h anniversary celebration of the West Medicine Lake Community Club. (1-1e) fi Publicity card for the September 19 Autumn Arts Fair. (1-1j) g Publicity flyer for the September 29 fertilizer, tree and lawn care clinic conducted by City Forester Paul Buck at the Plymouth Library. (I --1g) h) Minnesota Pollution Control Agency notice of a petroleum storage tank release at Lever Farms, 17430 Medina Road. (1-1h) CITY COUNCIL INFORMATION MEMO SEPTEMBER 11, 1998 Page 3 2. MINUTES a) Wayzata -Plymouth Area Chemical Health Commission June 12, 1998 meeting. (I --2a) b) CONECT Collaborative August 26 Advisory Board meeting. (I --2b) c) Plymouth Human Rights Commission September 3 meeting. (I -2c) 3. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE A status report on the most recent correspondence is attached. (I--3) 4. CORRESPONDENCE a) Letter from Communications Coordinator Helen LaFave to photo contest entrants announcing the winners of the 1998 contest. (I --4a) b) Letter to the West Medicine Lake Community Club offering congratulations on the 50 anniversary of the organization. (I --4b) c) Letter to the Mayor from Charlotte Stratman regarding the Timberton condominiums. (I -4c) S. COUNCIL ITEMS a) The final slate of candidates for City seats is attached. (I -5a) m op Ite O N 0 I Cl Q .0 O S a Q c I v\ C> oa�� E C�l c,3 -0 i rFT~ I M 1 ^ H m op Ite O N CC3 Q .0 O $-400 xFz v\ C> oa�� c,3 -0 H ti m op Ite O N �O M U d L�m E O .0 <, 954=}Axum a Y m0--- a.�.l a0F- 6Q ti M O M 3 0 Z /4-12 M ow 0 C13 c� az` /Z o �O M U d L�m E O .0 <, 954=}Axum a Y m0--- a.�.l a0F- 6Q ti M O M 3 0 Z /4-12 M ON`.. U C13 o W;G. 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School Update G. Youth Access Information H. Other NEXT MEETING - Friday, October 9. 1998 7:00 a.m. at Wayzata School Administration Building PEASE DON T DO NOTHING NORTHWEST HENNEPIN /vim HUMAN SERVICES COUNCIL a —Nd/Planning, Research, and Coordination of Human jb (kms i MEMO TO: Area Human Rights Commissioners, City Council Members, City Managers, and interested others L MEMO FROM: Mike McCauley and Jane Chambers (Brooklyn Center); Jeanne Andre and Don Taylor (Golden Valley); Curt Bogany (Brooklyn Park); Jerry Dulgar (Crystal); Dan Donahue (New Hope); Kathy Lueckert (Plymouth); Marcia Glick and Sherry O'Donnell (Robbinsdale); Danielle Ricciardi and Eileen Moran (NW Hennepin Human Services Council) DATE: September 8, 1998 SUBJECT: Regional Human Rights Commission Dialogue details (flyer with agenda enclosed) A Regional Human Rights Commission Dialogue meeting will be held at the Brooklyn Center City Complex, Constitutional Hall (6301 Shingle Creek Pkwy) on Thursday, September 24, 1998 at 7:00 pm. The purpose of the meeting is to discuss what area Human Rights Commissions have been working on, and what plans they have for the coming year. We will also explore the possibility of shared, on-going regional planning, training, and events. This is a very important planning meeting, and we need representation from all of our area cities and Commissions in order for the event to be truly successful. T"is meeting will provide a great opportunity to learn about what others are doing in the area of human rights, and how we can effectively work together. Please plan on coming, and RSVP to Danielle Ricciardi, Northwest Hennepin Human Services Council (493-2802) by September 21. We hope to see you there! DIRECTIONS to Brooklyn Center City Complex: From either the east or west on 694, exit on Shingle Creek Parkway. The city complex is directly off of the interstate exit, at 6301 Shingle Creek Parkway. Park in the north lot ---you will be right by the correct entrance. BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue North • Brooklyn Park, MN 55428 (612) 493-2802 �- Ib ► , 1 0 am ■ , 1 r ' , ,on• lift mission D1810 g September 24, 1998 7:00 pm • 1 City of Brooklyn Center, Constitution Hall (see map) • Agenda 1. Introductions 2. Results of Survey 3. Discussion: Proposal for Regional Action 4. Next Steps Please make it a priority to attend this important regional planning meeting. RSVP to Danielle Ricciardi at NW Hennepin Human Services Council (493-2802) by September 21. Hen dhdft AM, In County Public Safety Facility DEMOLITION BEGINS AT AUGSBURG FORTRESS/MAIN WELFARE SITE... The wrecking ball will take its first swing shortly after 11 a.m. Wednesday morning, September 16, marking the next phase of the construction of the long and thoroughly deliberated Hennepin County criminal justice facility. Scheduled for completion in 2001, this new building will house arraignment courtrooms, space for pretrail release programs, offices for court and criminal justice system employees as well as a new booking facility and 270 detention beds. YOU ARE INVITED to join the Hennepin County Commissioners and Sheriff to witness this history in the making: Wednesday, September 16, 1998 11:00 a.m. Fourth Street and Fourth Avenue South Minneapolis CITY OF PLYMOUTR For Immediate Release September 9, 1998 Contact: Eric Blank, 509-5201 Plymouth City Council will hold special meeting on location for the proposed Activity Center and Field House on Mon., Sept. 28 The Plymouth City Council will hold a special meeting on Mon., Sept. 28, 7 p.m., in the Plymouth City Hall Council Chambers, 3400 Plymouth Blvd., to hear from residents and organizations about the location of the proposed activity center and field house. The proposed location for both facilities is within the City -owned Plymouth Creek Park. The site is located along 34" Avenue between Fernbrook Ln. and Plymouth Blvd. -- about two blocks east of City Hall. The meeting will be televised live in Plymouth on cable channel 37. Residents recently submitted petitions with 1,100 signatures from Plymouth residents asking that the proposed location of the activity center and inflatable dome field house be reconsidered. The City Council will hear public comment on the proposed location at this meeting. The City Council may or may not make a decision about the location of the field house and activity center at the Sept. 28 meeting. Residents with questions about the meeting, may call Park and Recreation Director Eric Blank at 509-5201, Assistant City Manager Kathy Lueckert at 509-5052 or City Manager Dwight Johnson at 509-5050. The proposed activity center would provide space for senior activities, fine arts and recreation programs as well as a large meeting room for community events and private rentals. The inflatable dome field house would be up about six months of the year. It would provide space for indoor soccer, football, softball, baseball, golf, volleyball and possibly tennis. It would also have an indoor walking and running track. Voters authorized the City to issue up to $4.5 million in bonds to build the activity center and field house in a May bond referendum. -30- PLYMOUTH ABeau ci}u(Ptare'ro Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612'. 509-5000 ©•».:...•� .. www.ci.plymouth.mn.us SIXTH ANNUAL Gca-A-7 i SIXTH ANNUAL C�UAODA06: Saturday, September 19,1998 10:00 A.M. to 5:00 P.M. City of Plymouth Amphitheater Plymouth Blvd., south of 36th Ave. Enjoy an entertaining day for the whole family! Quality arts and crafts for sale Musical performances and food served )ecial children's activity area and Senior's display Featuring: Leroy Larson Trio Kids Song with Michael Phillips The Wonderful World of Woody FREE ADMISSION r- T0: STAMP HERE ob Fr rt ii tj 4z r e ve ...0 TyrPle. Lar tj 'd j et &11 _j it =F September 29�h 7:00 - 8:30 p.m. Plymouth, Library'' Corner of 36t" Ave. & Vicksburg Lane The Stewards For Greening Plymouth, Invite You To Attend An Educational Seminar On How To Fertilize. Presented By An Arborist From Rainbow Tree Company. Learn How To Apply The Appropriate Fertilizer For Your Lawn And Trees. U U. 7. .4 P 1184,Ko� Stewards For Greening Plymouth, Is A Committee Of Plymouth 3rdeners Whose Mission Is To Enhance The Visual Image Of 'he City Of Plymouth And Foster The Appreciation of Green Spaces Based On The City's Unique Ecosystem Through Volunteer Involvement And Educational Opportunities. AN&AMAMMLM&AN& Mr. Kevin Lever Lever Farms 17430 Medina Road Plymouth, Minnesota 55446 Minnesota Pollution Control Agency RE: Petroleum Storage Tank Release Investigation and Corrective Action Site: Lever Farms, 17430 Medina Road, Plymouth Site ID#: LEAK00011731 Dear Mr. Lever: Notice of Release - 1 ���.. f -=; The Minnesota Pollution Control Agency (MPCA) has been informed that a release of petroleum has occurred from storage tank facilities which you own and/or operate. We appreciate your timely notification so this site can be handled in an efficient manner. Legal Obligations Federal and state laws require that persons legally responsible for storage tank releases notify the MPCA of the release, investigate the release and, if necessary, clean up the release. A person is considered legally responsible for a tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under the law. If you believe that you are not legally responsible for this storage tank release, please contact the project manager listed below. If you are not legally responsible for the release, but hold legal or equitable title to the property where the release occurred, you may volunteer to take corrective action. Responsible persons and volunteers who take corrective action may be eligible for reimbursement for a major portion of the costs of corrective action. The legislature has established the Petroleum Tank Release Cleanup Account to reimburse responsible persons and volunteers. The account is administered by the Petro Board which is part of the Minnesota Department of Commerce. Final decisions regarding the amount of reimbursement are made by the Petro Board. All questions about eligibility and reimbursement should be directed to the Petrof ind staff at 651/297-1119 or 651/297-4203. Request to Take Corrective Action The MPCA staff requests that you take steps to investigate and, if necessary, clean up the release in accordance with the enclosed MPCA fact sheets. The site investigation must fully define the extent and magnitude of the soil and/or ground water contamination caused by the release. A report (excavation report and/or remedial investigation/corrective action design (RI/CAD) which details the results of the investigation or concludes that excavation was sufficient to clean up the release must be submitted to this office within 10 months of the date of this letter. Please refer to MPCA fact sheets for information pertaining to the amount of work needed at the petroleum release site(s). 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY) Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal Opportunity Employer • Printed on recycled paper containing at least 20% fibers from paper recycled by consumes. Mr. Kevin Lever Page 2 September 10, 1998 Sites with free product (free-floating petroleum), drinking water supply impacts, surface water impacts, indoor vapor impacts, fire or explosion hazards, or ground water impacts which pose a significant threat to public health or the environment, are considered high priority for staff review. If one or more of these situations apply to your site, an RUCAD report must be submitted within 90 days. In addition, if you know or discover that there is free -product from a well, excavation, or borehole, you must notify the MPCA within 24 hours and IMMEDIATELY begin interim free product recovery. If you have not already done so, the MPCA recommends that you hire a qualified consulting firm registered with the Petrofund staff that has experience in conducting petroleum release site investigations and in proposing and implementing appropriate corrective actions. A list of registered contractors and consultants is available from the Petrofund staff. The MPCA reserves the right to reject proposed corrective dctions if the requirements of the site investigation have not been fulfilled. Please, note that, under Minn. R. 2890 (Supp. 1997), you must solicit a minimum of two competitive proposals on a form prescribed by the Petro Board to ensure that the consulting costs are reasonable. Questions about bidding requirements should be directed to Petrofund staff. Required Response MPCA staff requests a response to this letter within 30 days. Please tell us whether you intend to proceed with the requested work. If you do not respond within this time frame, the MPCA staff will assume that you do not intend to comply, in which case the MPCA Commissioner may order you to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board. See Minn. R. 2890 (Supp. 1997). The enclosed fact sheets will provide you with the information necessary to complete a successful investigation and cleanup. If you have any questions concerning this letter or need additional information, please contact me at 651/297-8580. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA St. Paul office by calling 1-800/657-3864. Sincerely, Chris ain Project Manager Site Remediation Section Metro District CLM:kh Enclosures cc: Laurie Ahrens, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Greg Lie, Hennepin County Solid Waste Officer Kevin Pierson, Respec Environmental, St. Paul Wa zata-Plymouth Area Chemical Health Commission Minutes June 12. 1998 Members Present: Donna Marget, Barbara Hickok, Martha Anderson, Jeyn Hofacker, Judy Hanson, Timothy McCarthy, Craig Gerdes, Bill Nelson, Carolyn Cade, Sharon Sehrman-Driscoll, Judy Hoover, Randy Zutz Reviewed and Accepted the Minutes Treasurer's Report: A report will be coming. Membership Judy Hanson and Jeyn Hofacker agreed to continue as co-chair for the commission for the 1998-1999 year. Police Updates: Wayzata is beginning their cigarette compliance checks. Plymouth has just completed alcohol compliance checks. The off sale establishment checks were very successful. They will be working more with the smaller on sale establishments where several violations occurred. Craig Gerdes also signed and distributed letters to all of our high school graduates congratulating them and discussing their responsibility as they move forward in life. Discussion about safety and climate occurred. What message do we want to send? The ministerial association put a letter in the local paper regarding prom and responsible behavior. Sun Sailor will be attempting to give us the.third Wednesday of the month for an article. The article deadline is the second Wednesday of the month. Articles can be faxed to Sally Thompson at 932-6667 and should be 350- 500 words. (See enclosure) Guidelines for Writing WPACHC Articles Sun Sailor 1. Articles should be 350-500 words. 2. Please add the following sentence at the end of the article: Submitted on behalf of the Wayzata/Plymouth Area Chemical Health Commission. 3. Deadline for the article will be the 2"d Wednesday of the month. Please fax to: Sally Thompsonjax # 935-1452. They will try to commit to the 3`d Wednesday of the month. However, they reserve the right to run the article based upon space etc. 4. For questions, please call Sally at 932-6667. Happy writing! �AO Z6 coO �j SEP 1 0 1998 = Conect Collaborative Advisory Board Meeting Minutes August 26, 1998 )K Susan Fetterer, Kris Korsmo, Mary Bisek, Cathy Fischer, Jim Anderberg/guest, Terry Bateman, LaDonna Hoy, Carol Vanelli, Bev Coyne The July 1998 minutes were approved with the following change: the computer with internet capacity in the Conect office has not been installed as yet. The treasurer's report was approved (see addendum). Coordinator's Report - Kris 1. Conect won one of the city's National Night Out Awards! Horray for everyone. 2. Summer activities have concluded with thanks to all who helped. 3. Honeywell has granted Conect with $3000 to support the 1999 sailing program. Strategic planning review: Each program was reviewed and discussed with regard to prioritizing, outcome measurement, action plan, implementation and timetable. Example: Coupon store: Kris will generate a list of needed items and donation sources to meet the challenge of keeping the "store" stocked. Wayzata Schools - Carol 1. A teen parenting group will be available this fail at the alternative school site at WHS. 2. Fall programming was discussed with emphasis on the 10/20 evening with David Walsh. VOG - Terry There was discussion centered on VOG's $2000 annual budget supporting their Thursday night monthly dinner at Regency and whether at this time there is a way to better administer thise funds, i.e. the possibility of developing a Friday night (?) coffee house concept with entertainment, dessert, popcorn machine -- all which might lead to relationships/mentoring. Assistant to the Coordinator job description discussion - Kris, Mary, Susan There was discussion of the proposed discription and with moderate changes was finalized. The ad will be prepped and the process will begin immediately with potential for hiring for the 20 hour week within the $10-12 range about November 1, 1998. NEXT MEETING: WEDNESDAY, OCTOBER 7, 1:30 PM AT REGENCY POINTE �.. Z Plymouth Human Rights Commission � September 3, 1998 Minutes Present: Ruth Ruffin, Mitzi Heath, Jackie Fraedrich, Art Johnson, Laurie Levi Joan Jensen, Assistant City Manager Kathy Lueckert Absent: Jeff Richards, Gordon Order Call to Order Ruth Ruffin called the meeting to order at 7:15 p.m. Approval of Minutes The minutes of the August 6, 1998 meeting were approved as presented. Business Items Plymouth on Parade. The Commission discussed participating in the Plymouth on Parade event on October 10. The HRC agreed to march in the parade, and also will invite the multi -cultural student groups from high schools to march. The HRC also will have an information table. Mitzi Heath, Ruth Ruffin, and Joan Jensen will work on the details and report at the next meeting. Human Rights Award. Discussion of the timeline and process for the annual human rights award was tabled until the October meeting. Attending other city human rights meetings. The HRC agreed that visits to other city human rights commissions would begin in the fall. Community Contacts. Mitzi Heath will be the primary coordinator for community contacts to the Human Rights Commission. Other commission members then will be called on in alphabetical order. For Information. Art Johnson stated that he is attending the Plymouth Public Safety Academy. Gordon Order also is attending. Ruth Ruffin and Joan Jensen will attend the state conference of the League of Minnesota Human Rights Commissions on September 26 in St. Cloud. The HRC voted to nominate Jackie Fraedrich for the League's annual human rights award. Mitzi Heath will write the award nomination. Kathy Lueckert informed the HRC of the regional meeting of human rights commissions in the western suburbs on September 24, 7 p.m. at Brooklyn Center City Hall. Jackie Fraedrich stated that there is renewed interest in the educational diversity rules, defeated last year. She will keep the HRC informed. 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C7 ° x �' H N cn O G2, O O O En U N O �bA 03 Y a [� C* p x vii 7C Q, N 0 p N O OO a, to C14 ° " C, ° o N 'N 0 0 0 0 �? o .- 0 cd co O O O O O� O x O O >' o 0 0 CIS ti �. 00 .. cd F°' acz 0 ,n 0 0 0 a �. >, t j, U ° -d O o U° ° N ocn U «i , o 30 a :� �, m b i �; X i r �' i 3 a� w a� U a� o p. � � a� ani C) °' -� o o o V)C� Z� 0 0 0 ° °o o o � o °o o m i 0 oo i 0 i C7 � C7 � pq Gq C7 C7 x � C7 � C7 C7 W W _`� G4 x x O N O kn --- v� N kn kr) kn Ln kn to Ln kn �O M I... A a September 11, 1998 SUBJECT: PHOTO CONTEST UPDATE Dear Photo Contest Entrant: W have selected the winners of the Picture Plymouth Photo Contest. They were: Grand Prize Winner - $100 Mark Wahl "Spring Snow on Soo Line" Nature - $25 Matt Pastick "Fishers Pond Entrance" Events - $25 Matt Pastick "Industrial Blvd. - Memorial Bike Race Start" People - $25 Nancy Campbell Parkers Lake - "Tete4-tete" Cityscape - $25 Marie Doar Waterford Park - "Reflections at Sunset" Competition was stiff - the judges had a difficult job. Judges were Mayor Joy Tierney, Plymouth Sun -Sailor Photographer Craig Lassig and Plymouth City Staff Member Sheila Langer. We had 86 photos entered in the contest. The photos were judged on subject matter, composition and technical quality. While the five individuals named above were the official winners, we had so many excellent entries that some entrants may see their photos printed in our publications (with proper credit to the photographer). All photos will be on display at City Hall during the month of October. The photos will be in the two display cases that are across from the Park and Recreation Department. We had hoped to publish the grand prize winner in an upcoming issue of the Plymouth News, but unfortunately due to the specific qualities of the winning photograph we will not be able to publish it. It is a color photograph, shot at night, that shows a moving train in a snow storm. While it is a very interesting and technically difficult shot, the photo would not translate well to a printed black and white photograph. Consequently, I hope you will have an opportunity to stop by to see it as well as the many other outstanding entries. They truly show the creative talent of Plymouth residents. Thank you for entering the Picture Plymouth Photo Contest. It proved to be a success by all measures, and once again the quantity and quality of photos entered exceeded our expectations. i hope that when we sponsor our next photo contest you will again consider sharing your talent with us. Sincerely, Helen LaFave Communications Coordinator 19 CITY OF PLYMOUTI+ September 11, 1998 West Medicine Lake Community Club 1701 Forestview Lane North Plymouth, Minnesota 55441 Dear Friends, The Plymouth City Council joins me in congratulating you on the 50`h Anniversary of the West Medicine Lake Community Club. The club has a very special place in Plymouth. You have watched the city grow, and have helped many of our residents celebrate significant occasions in their lives. You have opened your doors to the community at large for many special events. In particular, you have provided a welcome and a home for Plymouth Seniors. You have accomplished much in fifty years, and we are grateful for the presence of the West Medicine Lake Community Club in Plymouth. We look forward to celebrating many more special occasions with you in the years to come. Sincerely, Joy Tierney Mayor of Plymouth PLYMOUTH A leautificfl'larc'Tip i ivc 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 www.6plymouth.mn.us Gabriel `Designs Charlotte Stratman Commercial e.4rtisL September 9, 1998 Mayor Joy Tierney 17915 20th Ave. N. Plymouth, MN 55447 Dear Mayor Tierney, Citizens expect that city codes, permits, and inspections provide protection from unscrupulous practices by builders and developers. The one hundred households of Timberton Condominiums recently discovered just how far from reality that expectation is. Work has begun on complete replacement of our roofs, as recommended in the enclosed report. As work has progressed(third building of thirteen begins today)it has been found that there was not even minimum adherence to standard building practices. Removal of old roofing material has exposed damage, resulting from poor workmanship, that has escalated replacement cost far above the original estimates. Part of that cost is for city permits, $400 + per building, for work that would not be necessary had shoddy building practices not been permitted in the first place. Many homeowners at Timberton are retired, enjoying their last home. Others are experiencing their first investment in real estate. Their portion of the half -million dollar cost of this project is a hardship for some individuals. People must be protected from hidden construction faults that result in such extensive repairs. The Office of the Attorney General has informed me that we may have recourse through insurance required of the original builder or developer and that the information should be available through the city. Timberton was developed by Healey Ramme Company and was built by Bradley Builders and Jeffrey T. Fa.zenden Associates... between 1984 and 1987. Any assistance you can provide on this matter will be - appreciated. Sincerely, Charlotte S tm n Copies to Council Members Iffff C 26th Atrinie North N11170111h , Mimiesola M47 (612) f f 1-1333 .4 Timberton Homeowners Association Board of Directors An information bulletin per Jim Harding 7124198 The Trouble with Timberton Roofs Most of us have had water damage somewhere. Even those of us who have bought Timberton homes in the past 12 months have had roof leak concems from before purchase. And those concems continue, unsolved. The Association Board has conscientiously researched what should be done for a complete and guaranteed solution. The spot restoration work has proven extremely costly. it could never be guaranteed not to leak. And each time it was contracted for, the leaks returned ... usually within one or two years. When a Board position was vacated last May I was asked to complete the term... because of my background with proper roof installations. I served in the late '70's with the Construction Specifications Institute Committee that re -wrote the State Code on roof specifications. I also taught extension courses for architects, contractors and building inspectors at Lakewood AVTI and Inver Hills Community College. As a concemed homeowner myself, I wanted to do two things. (1) To find out as much as possible about Timberton's roof installation and how bad the problems were. (2) To find and interview highly qualified responsible and reputable roof contractors for their best recommendations for a permanent solution to these problems. When I looked deeper into the Timberton roof problems, I found many things to wont' me even more. First, my building (600-610) was not unique in its roof performance. All the other buildings have reported problems from the roof leaks, including many lower units where the water has followed walls and by-pass openings for pipes, vents and wiring to cause damage to first floor units. Second, it has come to light as we have transitioned to a different association management company and reviewed early records; the roof leak complaints go back to the first years after Raaf-. Pages 1- 4 e these buildings were built A steady stream of roof repair work has followed these buildings since they were built Third, the insulation and ventilation have been substandard. Even though the entire complex was re4nsulated several years ago, the air by-passes (holes in the plastic vapor barrier film) that had been cut for electrical f lures and plumbing, heating and venting were never sealed. So we have a great deal of air leakage into the attics. Also the present level of insulation is only half what today's insulation standards call for. So we lose a lot of heat into the attic spaces all winter long. What makes it worse is that much of the intake ventilation doesn't work because the screens are plugged with cottonwood debris and dust. Then the louvers are nearly painted shut. Also note the round top dormer vents over the garages ("alligator eyes') are not vents at all but only decorations. The ice dams that are responsible for much of our roof leakage are caused by warmed attic spaces that melt the snow on the roof. The resulting liquefied water runs down to the point where it is no longer above heated space, and promptly re -freezes. One running foot of roof edge may have to cavy hundreds of pounds of ice. Thawing and re -freezing conditions force water under shingles and flashings and gradually opens up flow channels that were supposedly sealed against water entry. Fourth, most of the attics I looked at had broken or pulled -apart vent tubing or furnace/air- conditioner ducts. Clothes dryer vents and bathroom vents blow warm moist air into attic spaces when they should be blowing it outside. Fumace ducts dump heated air into the attic that is meant to re-enter the living space. Fifth, the dormers over each entryway have a short stretch of valley that is level. (Zero pitch means drainage problems and ice dam problems). Sixth, The moisture that has entered in the past has begun to cause discoloration, dry rot and mildew in some of the roof rafters below the leak areas. This indicates that areas inside of wall I- 4c and ceiling cavities, now hidden from view, may hold wet insulation or damp lumber and may eventually lead to faults in the main structure if permanent corrective action is not taken. As a homeowner in an association -managed structure, 1 worry that my real estate investment may lose considerable value if that structure is not protected by a sound roof system, free of leaks and backed up by attic insulation and ventilation to prevent ice dam formation. Of course it is also necessary to complete all of the duct and vent repair and to seal off all air by- pass openings where we are now losing heat to the attic. Finding a Solution To deal with the roof leak problems, I selected only experienced contractors,, well known for their attention to high specifications and to precise roof details. I started with seven of the best. They all echoed the same quality concerns. They were not surprised that we are having the problems we are. The roofs we have were not installed by quality standards. The installers failed particularly in their attention to detail, and with all of our dormers and valleys there was a great deal of detail work. The roof materials we have did not hold up to expectations. These fiberglass, 20 year shingles are showing many signs of being worn out, even where patching has not been applied. None of the contractors interviewed would consent to doing any patch or partial re -roof on these buildings. All pointed out that such restoration work can never be guaranteed and that it would be a great waste of our money. One contractor went so far as to say that it would be unethical to offer the restoration alternative when no guarantee could be made on such work, and we have never found it to successful before. The field of available qualified contractors soon narrowed because of the storm damage work this season. We feel that it is necessary to complete at least six of Timberton's 13 buildings before new frost problems set in. Many contractors were too heavily booked this season to accommodate that much extra work. Two of the best roofing companies in the region competed for the final selection of the Board. The Board selected a solid company that has been in the business since 1932 and was floors. Rage 4 4 recommended by some key people including the owner of Cities Management, our new association management company. The company we selected is Garlock -French. The cost of replacing the roofs on all of our buildings plus the related work on insulation, ventilation and other necessary details will cost over one half million dollars by the time we are done. The Board must have authorization from the association membership to move forward with this. If you are weary of roof leak solutions that don't work, then be sure to support the re - roof project. The patch jobs have cost us plenty but accomplished nothing. The Board has considered a number of methods to finance this project We believe we have found a painless way for all of us. The most likely method of financing to satisfy the full range of owners (with all their various levels of income or savings) includes having the Association borrow about 3/5 of money needed. The balance would come from our reserve funds. The other approach assumes that 3/5 of the money could be raised through an assessment of about $3,000 per household. Please attend the full membership association meeting this coming Monday, July 27. The meeting will be held at the Plymouth City Hall Council Chambers. Registration is at 6:30. The meeting starts at 7pm. We will adjourn before 9pm. Come and cast your ballot so that this program happens in the way you want it to. If you can't join us, please assign your proxy ballot to someone who knows your preferences. Sincerely, For a warm and dry future, Jim Harding Roof Project Committee Chairman Mayor Ward 2 Ward 4 At -Large City of Plymouth City Council Filings 50pa for November 3, 1998, General Election Joy Tierney 17915 20'h Avenue North Plymouth, MN 55447 Kelli Slavik 3325 Everest Court Plymouth, MN 55447 John R. Stoebner 2755 Jewel Lane N. Plymouth, MN 55447 Henry Willegalle 1525 Juneau Lane N. Plymouth, MN 55447 Virginia K. Black 11410 491h Place N. Plymouth, MN 55442 Scott Harstad 315 Magnolia Lane N. Plymouth, MN 55441 Al Ribbe 4121 Hemlock Lane N. Plymouth, MN 55441 DATE: September 11, 1998 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Summary of Agenda Items for September 16, 1998 6.6 Storage of outside trailers at Plymouth Ponds. This item was heard by the Planning Commission and no one appeared, despite several dozen area residents being notified. This item would allow some outside storage of trailers, but put limits on the number of trailers, the number of days they could be there, and limits on refrigeration noise. 6.16 Extended hours for Plymouth Metrolink. Business groups have been asking for later evening service hours to help employees get to and from work. However, any service after 6:30 p.m. will cause our taxing status for Met Council transit levy to change, costing Plymouth residents an estimated $202,000 per year, starting in the year 2000. However, we can try the extended service between December and next July to see if it is worth it. The extra Met Council tax levy would not be in force unless the extended service is still in place after next August 0. Therefore, a six month trial run with a review by next July will not affect the tax levy for Plymouth residents. 6.18 Award contract for trail improvements. One of the trail improvements is along 36th Avenue east of Zachary. Mark Milberger, a resident at that intersection, has asked that the City clarify its plans regarding any future proposal to make 36th Avenue four lanes. He had thought that the trail was being designed and located so that a four lane road on 36th Avenue would not be realistically possible. Mark also wants the neighborhood to receive advance notice of any plan for four lanes or a three lane design with a turning lane. Council member Black is considering introducing a resolution to address these concerns at this meeting. 7.1 Liquor License for Four Seasons Liquor II. This is a change in ownership at an existing licensed location, and staff does not know of any problems with this. 7.2 Vacation of easements in Village of Bassett Creek development area. Staff is recommending approval of the requested vacation for the phase 1 part of the development now underway, but recommends denial of the currently unplatted phase 2 portion, since no new right-of-way for 6`h Avenue has been dedicated yet. 7.3. Vacation of easement in Bass Creek Business Park. Staff knows of no problems with this request. 7.4 Assessment hearing on 1997 Street Reconstruction on Harbor Lane. The main issue a year ago was the assessment policy relating to apartments. Previously, the City took the lot area of the apartments and divided the total square feet by 18,500 to get a single family equivalent assessment, and then multiplied that by a factor of 2.4. Since apartments are very efficient in their need for extensions of streets and utilities, the Council agreed to eliminate the 2.4 multiplier from the assessment formula. The apartments are now being assessed without the multiplier. _ 8.1 Variance for a four foot fence in the front yard. The ordinance ordinarily only allows a three foot fence. Planning Commission recommended approval by a 4-2 vote. Staff recommends denial on the grounds that there is no hardship. Staff notes that there are other areas of the applicant's yard that can be fenced with a higher fence for the safety of his small children. The applicant has already built the fence without a permit or variance, and violated a stop worker order at one point to complete it. This is an issue where no hardship has been shown, but little real harm would be done by approval either. If there is a problem, it is with the precedent that would be set. 8.2 Deny request for driveway access to Old Rockford Road. Another request similar to the Stewart's is at hand. In this case, the developer Mary Weinzierl still owns the property which is rented out. She claims her engineer failed to get an easement from the neighboring property owner (Gray) for a driveway access to Golfview Woods as required in her development approval. A gravel driveway was built, but is largely on the Gray's property without permission. It appears that there is still room to move the driveway to be on Ms. Weinzierl's property, but the driveway would be only a couple of feet from the existing house. The requested access to Old Rockford Road could be done and there is enough site distance. The issue, once again, is really the precedent. While this driveway access would not by itself cause a major problem, engineering is convinced that if we continue to allow them, we will have 10-12 such accesses along this road which will, cumulatively, present a safety problem for turning traffic in and out of them. This seems to be a self-imposed problem that was, and still is, within the control of the developer to cure without an access onto Old Rockford Road. 8.3 Land Use Guide amendments south of Highway 55 and east of County Road 101. This is the "clean-up" of the land use plan for the several existing properties north of the Elim project. There is no known problem or controversy with this proposal, but Council member Spigner has requested that land use guide changes and rezonings requiring a supermajority vote not be placed on the consent agenda. 8.4 Membership in I-494 Commission. Council member Black inquired about when membership to this agency is up again at the last Council meeting. Any City termination of our membership must be given to them by October IS`. Council member Black asked that a resolution be presented terminating or membership. The staff report indicates that the Commission is involved with facilitating transit along the corridor as well as traffic demand management, but is not active in advocating light rail transit. Staffs evaluation is that light rail is not a realistic goal for this particular corridor in the forseeable future. Given this, the Commission's activities seem sufficiently broad in nature, and they provide some services such as traffic demand management more efficiently that we could by ourselves. 8.5 Council salaries. The resolution follows the motion approved 3-2 in the last Council budget study session. It provides that all of the money being saved by termination of Council benefits be distributed to the salaries of the Council and the Mayor. Four votes are needed to enact this, and action must be taken before the November election for any change to be effective for next year.