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Council Information Memorandum 09-18-1998
a AV SEPTEMBER 18, 1998 1. COUNCIL MEETING SCHEDULE.- NOTE: CHEDULE.NOTE: Ward I Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. SEPTEMBER 28, 7:00 PM SPECIAL COUNCIL MEETING TOPIC: ACTIVITY CENTERIFIELD HOUSE Council Chambers OCTOBER 7, 7: 00 PM REGULAR COUNCIL MEETING, Council Chambers OCTOBER 14, 7:00 PM SPECIAL COUNCIL MEETING WITH HUMAN SERVICES AGENCIES Public Safety Training Room 2. SATURDAY, SEPTEMBER 19, SIXTH ANNUAL A UTUMN AR TS FAIR, 10: 00 AM -5: 00 PM Amphitheater area 3. TUESDAY, SEPTEMBER 22, 7:30 AM TWINWEST — Plymouth BUSINESS COUNCIL MEETING, Honeywell Offices, 12001 Highway 55. Agenda is attached. (M-3) 4. TUESDAY, SEPTEMBER 22, 7:00 PM PLANNING COMMISSION, Council Chambers. Agenda is attached. 5. WEDNESDAY, SEPTEMBER 23, 7: 00 PM PACT, Hadley Lake Room 6. THURSDAY, OCTOBER 1, 7: 00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room CITY COUNCIL INFORMATION MEMO SEPTEMBER 18, 1998 7. THURSDAY, OCTOBER 8, 7: 00 PM 8. SATURDAY, OCTOBER 10, 2: 00 PM 9. THURSDAY, OCTOBER 22, 7:00 PM Page 2 a PRAC, Council Chambers PLYMOUTH ON PARADE LEAGUE OF WOMEN VOTERS— PLYMOUTH CITY COUNCIL CANDIDATES FORUM LIVE CABLECAST, Council Chambers 10. September, October, and November calendars are attached. (M-10) 1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a) August 22, 1998 Star Tribune news article about what towns are doing to curb teen smoking, submitted at the request of Councilmember Bildsoe. (I -]a) b) Moody Bond rating of the city's General Obligation Tax Increment Bonds, Series 1998A and Taxable General Obligation Bonds Series 1998B. (I -1b) c) Community Prevention Coalition nomination materials for the 1998 Role Models Campaign. (I -1c) d) League of Minnesota Cities Friday Fax. (I -1d) e) Plymouth response to the Governor's survey on Year 2000 readiness. (I -1e) Invitation to opening events for Clare Bridge assisted living complex, 15855 22"d Avenue N., the weekend of September 25. (1--1fi g) Notice of the October 1 TwinWest Plymouth Business Council meeting, 5:30 PM, at the Reserve, 3155 Empire Lane. (I -1g h) City news release regarding the September 29 Tree and Lawn Fertilizer Clinic to be held at the Plymouth Community Library. (I -1h) 2. HOW PLYMOUTH VOTED a) Attached is a precinct summary of the September 15 State Primary Election. (I -2a) 3. MINUTES a) Draft minutes of the September 8 Planning Commission meeting. (I -3a) b) Minutes of the August 25 TwinWest Plymouth Business Council meeting(I-3b) • CITY COUNCIL INFORMATION MEMO Page 3 SEPTEMBER 18, 1998 4. ADVISORY COMMISSION CORRESPONDENCE a) Letter from Rebecca Wheeler regarding her position on the Plymouth Human Rights Commission. (1--4a) S. STAFF REPORTS a) Playback schedule information from Communications Coordinator Helen LaFave regarding the August 27 Planning Commission Public Hearing on Northwest Plymouth. (I -5a) b) Report from Anne Hurlburt on Hennepin County Adult Correctional Facility population. (I -Sb) 6. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE A status report on the most recent correspondence is attached. (1-6) 7. COUNCIL ITEMS a) Draft agenda for the October 7 Regular meeting. (I -7a) 09/17/98 17:03 To:Mr. Dwight Johnson From:Julie Hoff Page 1/3 T - WI NWEST G Y A-. L• O I GOY Y[ A G L The Twin West Chamber of Commerce is an advocate for business to promote the free enterprise system, improve the business environment and build a better community. MEETING NOTICE Plymouth Business Council Tuesday, September 22, 1998- 7:30 a.m. Honeywell, Inc. - 12001 Hwy 55 - Conference room B302 Please remember to RSVP! Aged I. Welcome and Introductions - Mosher II. Review and accept meeting minutes III. TwinWest News • Plymouth Business Council Fund-raiser — Date: October 1 — 5:30 p.m. • Annual Meeting - Oct. 1 — 11:30 a.m. —The Metropolitan • Legislative Breakfast, Skip Humphrey (DFL candidate for governor) October 9 -7:30 a.m. at the Ramda Plaza Hotel IV. City Update — Johnson A. Northwest Plymouth development -City Council agenda — Oct. 21 B. Water quality plan — Planning Commission Sept.22 C. Meet your city councilmembers V. Old Business A. Annual Fund-raiser* VI. New Business A. 1. Introduce chair for 1998-99 VII. Future Business/Adjourn Directions: The Honeywell Solid State Electronics Center is located on the south side frontage road on Hwy. 55, approximately I utile west of Hwy. 169. Turn onto the frontage road at the W. Medicine Lake. Rd. intersection. Call 954-2301 if you have trouble. FAX Back Response I lame Yes, I will attend No, I will not attend Please FAX Back to Julie Hoff at 540-0237, or call 540-0234. PLANNING COMMISSION AGENDA TUESDAY, SEPTEMBER 22,1998 ;b) WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CITY COUNCIL CHAMBERS CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:00 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 5. CONSENT AGENDA A. Thomas and Julia Carpenter. Approve Variance to encroach eight feet into the rear yard setback for an addition at 4835 Wellington Lane North. (98160) 6. PUBLIC HEARINGS A. City of Plymouth. Comprehensive Plan Amendment to adopt a Surface Water Management Plan. (98114) B. Caliber Development Corporation. Planned Unit Development General Plan for a 22,600 square foot office/showroom building with up to 80 percent office use for property located at the northwest corner of Polaris Lane and 25th Avenue. (98146) C. Opus Northwest, L.L.C. Site Plan for a 190,400 square foot office building and Conditional Use Permits for a building height of 70 feet and to allow 38,000 square foot of assembly area within the office building, for property locatednorth of Bass Lake Road and east of Nathan Lane. (98152) 7. NEW BUSINESS A. Larkin, Hoffman, Daly & Lindgren, Ltd. Minor Planned Unit Development Amendment to add three parking stalls and two loading dock bays to the existing building located at 2600 Campus Drive North. (98150) 8. OLD BUSINESS A. Todd and Leslie Foster and Scott and Roxanne Bergland. Variances to reduce the wetland buffer for properties located at 16740 40th Avenue North and 16800 40th Avenue North. (98145) (98149) (Tabled from the September 8, 1998 Planning Commission Meeting.) 9. 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" 3' O p•O > cu W O CU c0.' d d �� �= cam U �w c+ -a �� cu M 0 0-- :�O O co w W d E, E. �i' B V 20 L: a'0+ � ca h � O +�+ -i 2 O U 0• U w U O O ca COD+' LO `. m O - COO s0. U V" Ci w C." a) H U U O a) -..., ca s. U= U' U G, ° 0.0 b0 O p 1C` V w U U> co N W cc O w ++ cy tw .d Ci ° 0 O rn O C, 3 ca � co = r U� y G�'O w a y w � G E. U Lr bO c� �A. Qi w O ca Gy. d y ,« 3 m co C , U cn E 00 w aoi G, ^ •i ,;4 ° �4 .. o rs . O O o v o ° >' O co ca o t"o `4 >, - - tea d u ca ca o � U G :..- 'U o ani cap lu C .c 0 G,` _ . iC cn • *, p o ►� o a� w 0 o cc (n c7 y 3 C o co �'o 'Iv a� *• 3 d ac —0 (D CO a� -d cow o o o d QQ.= Wye, co 4a �a) oW �, u�, cu A F' .� 3 '4 0 E -i O o m co, ° cid 0 0 _ 3 = ca ° O w �. ao w a. ° .c . Q °-> > ti' 3 ywb°'' Z co0''i w' w°'o U N U > h O w U �" O .[ U cC .7 �. a+ 4. t+?:�W �UO 10, >. v, w a - "-oE+vob o Vni"°°� cnoaaii� �cu aOoO� U p `o v co a) +••' C Q. o on•O�j• �. Ei °? CQ �' b °' rA " ° �4 au >. .. dca Uy "'o•LU.U�p+or:60 U� 3d°'�3.4 v, U w ++ 'O N O oo° caO ``C � � ..,•� 0 y °1Dp, as o w� a 0.0 -UQ mw U �N },GAO+ o`oW odwcod a o .r . u. v M 'e v • 3 °.3 ao v as ' �.� y 7s $ o 0/17/90 11:70 [i R[r: nvvvooao.vvw rR:nvvuj4 1v.9ac4v74v9v rage a vi c ATTN: Dale Hahn _Plymouth MOODY'S ASSIGNS Aaa RATING TO PLYMOUTH, MN GENERAL OBLIGATION BONDS SERIES 1998A AND 1998B Plymouth (City of) MN Municipality Minnesota Moody's Rating Issue Rating General Obligation Tax Increment Bonds, Series 1998A Aaa Sale Amount $2,900,000.00 Expected Sale Date 09/16/98 Rating Description General Obligation Unlimited Tax Taxable General Obligation Housing Improvement Bonds, Series 1998B Aaa Sale Amount $1,050,000.00 Expected Sale Date 09/16/98 Rating Description General Obligation Unlimited Tax NEW YORK, September 15, 1998 -- Moody's has assigned a Aaa rating to the City of Plymouth's General Obligation Tax Increment Bonds, Series 1998A and Taxable General Obligation Housing Improvement Bonds, Series 1998B, due to the city's strong financial position and economic base, and a manageable debt burden. WELL MANAGED FINANCIAL OPERATIONS EVIDENCED BY HIGH LEVEL OF RESERVES Moody's expects the city's strong fiscal position to continue based on a history of conservative budgeting and prudent management. The city has generated operating surpluses in nine of the last ten years, and a surplus of $500,000 to $900,000 is projected for the close of 1998. The city has consistently adhered to its policy of maintaining General Fund balances equal to 40% of the following year's budget. Further financial flexibility is available as surpluses that exceed the 40% fund balance requirement are transferred to reserve funds to be used for various fiscal operations and pay-as-you-go financing. In addition, while the city levied the maximum allowable in 1998 under state levy limitation legislation, it has not needed to levy the maximum amount in 1999 due to both expenditure controls and significant growth in households which allows for levy increases above the limit. GROWING AFFLUENT MINNEAPOLIS SUBURB EXPECTING CONTINUED DEVELOPMENT Moody's believes the city's economy will remain strong due to its beneficial location in the Twin Cities metro area and available land for future development. The city's economy has benefited from its location in the economically strong Twin Cities metro area as rapid commercial and industrial development created a broad and diverse employment base within Plymouth. Tax base growth has been strong, averaging almost 9% annually over the last five years. City officials expect this growth to continue as plans are currently under way to open up the remaining portion of the city (13% of total city area) to new development, pending City Council and Met Council approvals. Population, which has tripled since 1970 and is now at 62,000, is expected to reach 67,000 by 2010 according to the Metropolitan Council. This city's affluent base is reflected in wealth levels well over 150% of the state average and a full value per capita of $88,000. Ample employment opportunities are reflected in city unemployment rates which at 1.8% in June 1998 were significantly below the state average of 3.0%. MODERATE DEBT BURDEN WITH RAPID PRINCIPAL AMORTIZATION Moody's expects the city's debt burden to remain manageable due to continued tax base growth, rapid principal amortization, and the city's ability to finance a majority of its capital needs internally. The city's debt burden, at 2.7% is below average compared to similarly sized cities, and rate of principal amortization is rapid at 72% over ten years. Debt service payments equal a sizable 25% of the city's operating expenditures, however, over 80% of the city's outstanding debt is supported by special assessments, tax increments, and enterprise fund revenues which reduces the impact of debt on the tax levy. The city's ample Debt Service fund balance, at $7.5 million in 1997, equaled over one and a half times annual debt service payments. The city expects to issue an additional $4.5 million by the end of 1998 to finance an activity center that was authorized by a voter referendum. Additional borrowing of up to $5 million for special assessments may be issued in the summer of 1999, along with additional Tax Increment debt of approximately $1 million. ANALYSTS: Jennifer L. Davis, Analyst, Public Finance Group, Moody's Investors Service Dianne Golub, Senior Credit Officer, Public Finance Group, Moody's Investors Service Nicole Johnson, Director, Public Finance Group, Moody's Investors Service CONTACTS: Journalists: (212) 553-0376 Research Clients: (212) 553-1625 1998 Award Nomination Ballot Do you know someone you would like to nominate as a positive role model? Role models are special people who make a difference in the lives of children and youth. Children learn by watching what adults do. Research suggests that children who have positive role models in their lives are less likely to make unhealthy decisions. Here's an opportunity to honor people who are committed to helping children succeed. There are no age limits for nominees. The only qualification is that the person nominated live or work in Hennepin County. Please complete this ballot form and return by September 25th, 1998, to the Role Models Campaign, Community Prevention Coalition, 525 Portland Avenue South, MC 968, Minneapolis, MN 55415. THE PERSON I AM NOMINATING AS A ROLE MODEL IS: (Please print or type.) Nominee's Name: Address: Home Phone: U Work Phone: (_ ) My Name Is: Address: Home Phone: Work Phone: (_) Relationship to Nominee: PLEASE COPY THIS BALLOT FOR OTHERS AS NEEDED. THANK YOU! T, I C/ Here are some examples to assist you in describing the special qualities of your nominee: • Offers consistent support to kids. • Endorses a healthy lifestyle including decisions around • Shows respect for others. alcohol, tobacco and other drugs for self and youth. • Committed to helping children and youth. • Inspires, motivates and leads others to achieve. • Involved with community youth projects. • Models compassion and caring. • Portrays a positive self-image. • Follows through on promises. (Please type or print responses. Use an extra page, if needed.) Question 1: Why are you nominating this person as a role model? Question 2: What characteristics does this person have that make him/her a positive role model? Question 3: Give examples of how he/she has affected your life or someone else's. Role Models = Everyday People True role models aren't the superheroes of sports or the entertainment world. They are everyday people who positively influence the lives of youth! The Community Prevention Coalition (CPC) is a community-based Hennepin County organization. Members strive to make our communities safer, healthier places for youth to thrive. The CPC's mission is to prevent the use of alcohol, tobacco, drugs and violence among young people. Since adults are important in this effort, the CPC created the Role Models = Everyday People Campaign to applaud caring adults. If you have questions about the campaign, please call Nancy Scott (348-5704) or Jeyn Hofacker (348-9296). • • • COMMUNITY 1 C O A L I T I O N The Community Prevention Coalition is a community initiative with the Hennepin County Community Health Department. Hennepin County Community Health Department 0 525 Portland Avenue (MC968) 0 Minneapolis, MN 55415 •612/348-5618 0 FAX 612/348-7548 SEP 11 '98 02:13PM LEAGUE OF MN CITIES T- I d P.1 LMC 0W.M.M.-.0.6 League of m;.."014 otiw RI FDAyFAxe Vol. 3, No. 20 atief pmwvt ffly 6=46"m A weekly legislative update from the League of Minnesota Cities September 11, 1998 Cities should plan for Y2k contingencies Sept. 15 deadline for filing preliminary levy reports Except as noted in the sidebar article, Sept. 15 is the last day to file prelimi- nary levies to the county auditor. Cities should consider any budgetary implications of unanticipated expendi- tures related to the year 2000 (Y2k) computer issue in their preliminary reports. Many year 2000 compliance issues may not be discovered until late this year or even until next year. Given that the property tax is set by late Decem- ber, early planning and a contingency budget may be necessary to help your city address unanticipated situations. The Y2k issue could also impact enterprise fund operations. Water, sewer and electric utility operations that are monitored or controlled by computer systems could be affected. Preliminary levies cannot be in- creased after Sept. 15 for Y2k-related budget issues, unless approved by the voters in a referendum. Arriving at precise estimates of the cost of upgrading equipment is difficult. There are no reliable guide- lines for setting a contingency. When preparing a contingency budget for Y2k problems, consider not only the direct costs of dealing with system failures, but also the cost of contin- gency plans that may have to be implemented if systems fail. Be sure to also consider services provided by contract vendors that could fail. The actual amount your city may choose to set aside will vary with other cities depending upon how far along your city is in dealing with possible Y2k related problems. Based on anecdotal information from around the country, cities should consider setting aside as much as 5 percent to 10 percent of their operating budget as a Y2k contingency. Your current budget reserve may be sufficient to cover any unanticipated expenditures. Although legislators will be paying close attention to property tax levy increases in 1999, you should not fail to take the appropriate financial precautions to deal with Y2k expendi- tures. CITIES AWARE Y2k CITIES PREPARED Revised LGA and levy limit notices from Dept. of Revenue If your city created a TIF district after April 30, 1990, you should have received revised levy limit and LGA notices this week. Let us try to explain: State law reduces LGA payments for increased state cost due to the impact of TIF on the education aid formula. The Dept. of Revenue was late in calculating those reductions. Levy limits are dependent on the amount of LGA a city receives; if a city's LGA is reduced, its levy limit is automatically increased. The Dept. of Revenue has asked county auditors to extend the Sept. 15 property tax levy certification date for affected cities to Sept. 30. This would also allow cities that have already certified their levy to recertify by Sept. 30. Any city receiving a letter from the Dept. of Revenue, and needing the extra time, should contact their county auditor to make sure the auditor is aware of the department's request and will grant the extension. SEP 18 '98 02:21PM LEAGUE OF MN CITIES i FRIDAYFAx — Vol. 3, No. 21 A weekly legislative update from the League of Minnesota Cities September 18, 1998 LMC Policy Committees complete work The League's Policy Committees completed their policy drafting work this week with one excep- tion—a transportation funding policy. The existing League policy on transportation funding called for an increase in the gas tax, as well as flexibility in how gas tax rev- enues can be used. Although most cities agree transportation needs across the state exceed available funds, the issue of flexibility in the use of gas tax and automobile license fees is more controversial. The state constitution requires the gas tax and license tab revenues be used to fund highways and streets. The gas tax and the automobile license tab revenues are deposited in the Highway User Fund, which is distributed to the state, counties, and to cities over 5,000 population. The distributions to counties and cities over 5,000 population are made through separate needs -based formulas. Some cities believe the constitu- tional provision to spend revenue gas tax on highways is constrain- ing. They believe that flexibility in the use of the gas tax or other revenue sources would lead to more efficient and effective public transportation outcomes. They also believe overall funding for transportation and transit is inad- equate. Other communities are concerned the Highway User Fund is not meeting the current needs across the state and, if the use of High- way User Fund revenues is ex- panded to include non -highway uses, highway projects—especially those outside the metro area— could be further delayed or can- celed altogether. The League Board, acting on a motion from the Local Economies Policy Committee, established a subcommittee on transportation funding. The committee will include Minneapolis Councilmember Joan Campbell, Fergus Falls Administra- tor Jim Nitchals, Rochester Councilmember Marcia Marcoux, Mankato Councilmember Kathleen Sheran, Rosemount Council - member Kevin Carroll, and Falcon Heights Administrator Sue Hoyt. The committee will consider the needs of League members and develop a balanced policy that acknowledges these needs. New Issues—New Policies: During this year's process, the policy committees considered many new and emerging issues ranging from electronic commerce to railroad regulation and electric energy restructuring. The commit- tee policy drafts include new proposed policies on these issues as well as drafts opposing the extension of limited market value, supporting tort immunity from year 2000 litigation, and opposing a mandatory statewide building code. In all, the committees are proposing more than 70 policies, many of which have been substan- tially updated or are new policies. Next Steps: Legislative Commit- tee, Policy Adoption and Bills, Bills, Bills The Legislative Committee, which includes the chairs of the League's policy committees and the members of the League's Board of Directors, will meet on Thursday, Oct. 15 to review the committee recommendations. The Legislative Committee will then forward the policies to the full membership for adoption at the Policy Adoption Conference on Nov 20. Each member city will receive a copy of the proposed policies approximately two weeks before the Policy Adoption Confer- ence. One other important date: the 1999 legislative session begins Jan. S. Until then, the League's staff will be busy preparing draft legislation on the adopted League policies. Your involvement during the legislative session will be instrumental in making the League's policies become new laws. 1� ,.. . ` ARNE H. CARLSON GOVERNOR DATE: To: FROM: SUBJECT: STATE OF MINNESOTA - - - OFFICE OF THE GOVERNOR 130 STATE CAPITOL SAINT PAUL 55155 August 12, 1998 Local Government O Icials ARNE H. CARLSON Governor Year 2000 Readiness Survey "o, Ca Iry I am very concerned about the progress of local government in addressing the Year 2000 Problem. The Year 2000 Problem is a statewide business continuation problem that, if ignored, could impact services and programs vital to the citizens of Minnesota. Beyond computers, the Year 2000 Problem may also affect equipment that supports business operations and safety such as building fire/life safety systems, emergency response systems, security systems in jails, medical equipment, water and sewer systems, and traffic lights. Utility providers and private sector business partners that have not addressed the Year 2000 Problem may also affect local government's ability to serve citizens. It is vital that the citizens of Minnesota maintain a high level of confidence that government and businesses will continue to provide uninterrupted services that they depend on and expect. The immovable Year 2000 deadline is fast approaching and it is essential that all local governments ensure that they do not experience business interruptions. To allow sufficient time for testing, all local government entities should be Year 2000 compliant by the end of 1998. I strongly encourage all local governments to do the following: Communicate your.commitment to addressing the Year 2000 problem throughout your organization. Request regular status reports from managers and confirm resources including staff and budget. Conduct internal audits of progress toward compliance. Resolving the Year 2000 Problem requires collaboration between federal, state and local governments as well as the private sector. Local government must be aggressive in contacting and working with business partners, both public and private, and with those that it regulates to ensure seamless delivery of services. I would be most grateful if you would complete the attached survey and return it to the Year 2000 Project Office in the enclosed envelope. AN EQUAL OPPORTUNITY EMPLOYER 40 PRINTED ON RECYCLED PAPER S',75 N GOVERNOR YEAR 2000 READINESS SURVEY 1. Is your organization aware of the Year 2000 Problem? Yes . No 2. Has your organization identified a Year 2000 Project Manager and Team? Yes v No 3. Does your organization have a Year 2000 Project Plan? Yes ✓ No _ PLEASE ATTACH. m 0 t'1i GOrAp) li Y-6 W mx Circle the items included in your plan: Information Resources Interfaces (Firmware Business Partner Year 2000 Contracting Language Public. Awareness Activities 4. Which of the following Year 2000 Project Phases reflect your organizations's current status. )Awareness Qb) Invento� c) Assessment =Design e) Conversion )Tg) Implementation 5. Would you like additional information or assistance? Yes _ No ok, alt NAME: Kathy Lueckert TITLE: Assistant City Mgr. DATE: 9-14-98 City of Plymouth ADDRESS: 3400 Plymouth Blvd Plymouth 55447 PHONE: 612-509-5052 Please circle one of the following: County City Township School District AN EQUAL OPPORTUNITY EMPLOYER 10 PRINTED ON RECYCLED PAPER s -41'1 -as ---STATE OF MINNESOTA- F 3 OFFICE OF THE GOVERNOR tia 130 STATE CAPITOL {� ... SAINT PAUL 55155 ARNE H. CARLSON GOVERNOR YEAR 2000 READINESS SURVEY 1. Is your organization aware of the Year 2000 Problem? Yes . No 2. Has your organization identified a Year 2000 Project Manager and Team? Yes v No 3. Does your organization have a Year 2000 Project Plan? Yes ✓ No _ PLEASE ATTACH. m 0 t'1i GOrAp) li Y-6 W mx Circle the items included in your plan: Information Resources Interfaces (Firmware Business Partner Year 2000 Contracting Language Public. Awareness Activities 4. Which of the following Year 2000 Project Phases reflect your organizations's current status. )Awareness Qb) Invento� c) Assessment =Design e) Conversion )Tg) Implementation 5. Would you like additional information or assistance? Yes _ No ok, alt NAME: Kathy Lueckert TITLE: Assistant City Mgr. DATE: 9-14-98 City of Plymouth ADDRESS: 3400 Plymouth Blvd Plymouth 55447 PHONE: 612-509-5052 Please circle one of the following: County City Township School District AN EQUAL OPPORTUNITY EMPLOYER 10 PRINTED ON RECYCLED PAPER s -41'1 -as $R CLARi� IDGE Alternative Living Services 15855 22nd Avenue N. Plymouth, MN 55447 c- S rvwv 2�, 1 `) 9 8 ... 7:3 0 anv to 1:00 1Zf7v 'gtido 11:00 ani/ to 4:30 pill/Scuuia i�i, SP,�Z,tef�v�v 27, 1) � 8 ... �: 00 1 �M 19 9 � ...11:00 afw to/6:00 �glfter t Isco � 'ice Qaze 91 ilt,� Meet the Staff... Personal Tours eRnonyments Special Ribbon Ciittnig e Sunday, September 27. 1998 at 2:00 Pm Call its at (612)476-8200 for additional information Enhancirng Quality 0.F Life for the Memory Impaired SSo7 ,�,1oi10K 1111M Slv>>pp. p1j.1of Stl.In17 Pa1S1S9V 11MM DD f a�r , noA N` z 55 m � z 0 22nd Ave.N � � A i� m co � m Z Wayzata Blvd. \I 394 12 • 494 to Co. Rd. 6 exit. • Travel west on Co. Rd. 6 to Vicksburg Lane • North on Vicksburg Lane to 22nd Avenue N. ng,CLARE BRIDGE Alternative Living Services 15855 22nd Avenue N. Plymouth, MN 55447 1Q 09/17/98 17:03 To:Mr. Dwight Johnson From:Julie Hoff Page 3/3 From Winter is baaaaack! Almost ... at least. Warm up for winter with the TwinWest Plymouth Business Council Thursday, October 1 5:30 p.m.- 8 p.m. The Reserve, 3155 Empire Lane (north of Hwy. 55 at Fernbrook) Enjoy a festive Octoberfest theme with fine German beers and bite - size Reubens, Kielbasa Sausage and Limburger Cheese dip. Plus, help needy Plymouth families warm up for winter with your contribution of winter clothing (prefer outer wear for kids) to Interfaith Outreach in Plymouth. Cost is $35 for members $40 for non-members Members may bring one non-member guest at the member rate of $35 Bring an article of clothing and get $5 off the admission fee! Please respond by September 25, 1998 Payment may be sent to Julie Hoff at TWCC 10550 Wayzata Boulevard, Minnetonka MN 55305 You may also pay be credit card: — — — — — — — — Exp: — — / — — Proceeds to benefit the Twin west Chamber of Commerce and Interfaith Outreach & Community Partners F:\US ERS\JuIie\PLYAGMAR.dot 3 CITY OF PUMOUTR For Immediate Release September 16, 1998 Contact: Paul Buck, 509-5944 Tree and Lawn Fertilizer Clinic to be offered Sept. 29 If you spend money and time fertilizing your lawn and trees, but are not sure if you are giving your plants what they need to flourish, plan to attend a free clinic on Tues., Sept. 29, 7 — 8:30 p.m. at the Plymouth Library, corner of 36`h Ave. N. and Vicksburg Ln. Experts will be on hand to discuss appropriate fertilizers for both your trees and lawn. They will also discuss the most effective methods and time of year to apply fertilizer as well as the challenges presented by soils in Plymouth. The clinic presenters will offer tips to help you lessen the negative impact fertilizers can have the environment. The clinic is sponsored by the Stewards for Greening Plymouth, a committee of the Plymouth gardeners who work to enhance the visual image of Plymouth and foster an appreciation of green spaces. For more information, call Plymouth City Forester Paul Buck at 509-5944. PLYMOUTH A Beau tifulPlace To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®pb-W" www.d.plymouth.mn.us w U U- U - O J w 0 w w d D di W U LL U- 0 O w a N -2a M V V 0 0 M a V m w �+ w C � 0 m D D O M m >o C w O 0 i C N C O, m w w O C C N N O L p _ 7 K O O C C 6f C C QI Y C N J N p p SS N y m •O LL S p C N C m N C y m �. C p C L 0 d O O) r J m a m .p C N C C •O m O 00 2 j C C m O w C m 2 J N m y'p m C9 L .O+ N T d` m G a O. H Z L C >+ m m = m m C N m N lL Q ' C A Mp C LL p Q m m J c m " m Y )M m Z v m m r m N m E m 9 m '.3 m > E C 0 m 2 0 0 M m O v �' ;? 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CALL TO ORDER: 2. PUBLIC FORUM: 3. APPROVAL OF AGENDA: 4. APPROVAL OF MINUTES: Commissioner Berkowitz requested that paragraph four on Page #168 of the August 25, 1998 Planning Commission Minutes to changed to state that he was concerned with setting a front yard fence precedent. Commissioner Koehnen requested that the word "plan" be added to paragraph two on Page #171 of the August 27, 1998 Planning Commission Minutes. MOTION by Commissioner Koehnen, seconded by Commissioner Stoebner to approve the August 25, 1998 and August 27, 1998 Planning Commission Minutes as corrected. Vote. 7 Ayes. MOTION approved unanimously. 5. CONSENT AGENDA: A. PLYMOUTH COVENANT CHURCH (98139) MOTION by Commissioner Ribbe, seconded by Commissioner Koehnen recommending approval of the Site Plan Amendment for Plymouth Covenant Church located at 4300 Vicksburg Lane North. Vote. 7 Ayes. MOTION approved unanimously. B. INNSBRUCK INVESTMENTS, INC. (98141) DRAFT Planning Commission Minutes September 8, 1998 Page # 186 Z -3a MOTION by Commissioner Ribbe, seconded by Commissioner Koehnen recommending approval of a Site Plan Amendment and Minor Variance for a parking lot expansion at Cub Foods located at 3600 Vicksburg Lane North. Vote. 7 Ayes. MOTION approved unanimously. C. BIGOS MANAGEMENT, INC. (98151) MOTION by Commissioner Ribbe, seconded by Commissioner Koehnen recommending approval of a Site Plan Amendment to allow construction of a swimming pool at Oakwood Apartments located at 17600 14`h Avenue North. Vote. 7 Ayes. MOTION approved unanimously. 6. PUBLIC HEARINGS: A. VINCE AND BETH BEACOM (98126) Chairman Stulberg introduced the request by Vince and Beth Beacom for Rezoning from FRD (Future Restricted Development) to RSF-1 (Single Family Detached 1), Preliminary Plat and Variance to create two lots from the property located at 5630 Pineview Lane North. Planner Lindahl gave an overview of the September 2, 1998 staff report. Commissioner Koehnen asked what the pros and cons are of the shared driveway and how it should affect the Commission's decision. Planner Lindahl explained that the City's Transportation Plan recommended that access onto major collector streets be limited to multi -family developments. She stated that because the property owner is the developer, the shared driveway will be part of the plat and the shared driveway agreement must be filed at the County prior to the City releasing the final plat. Commissioner Koehnen noted that the shared driveway will help the impervious surface coverage. Chairman Stulberg introduced Vince Beacom, the applicant. Mr. Beacom stated that he concurs with the staff report and conditions and is available for questions. Chairman Stulberg opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Thompson, seconded by Commissioner Stoebner recommending approval of a Preliminary Plat and Variance for Vince and Beth Beacom for property located at 5630 Pineview Lane North; Ordinance amending Chapter 21 (Zoning Ordinance) of the City Code to classify certain land located at 5630 Pineview DRAFT Planning Commission Minutes September 8, 1998 Page # 187 1-^3R Lane North; and the Findings of Fact for Rezoning of the property located at 5630 Pineview Lane North. Roll Call Vote. 7 Ayes. MOTION approved unanimously. B. BORDER STATES ELECTRIC SUPPLY (98134) Chairman Stulberg introduced the request by Border States Electric Supply for a Site Plan Amendment and Conditional Use Permit to allow accessory outside storage with an eight -foot fence. Planner Drill gave an overview of the September 2, 1998 staff report. Commissioner Thompson stated that the staff report doesn't specifically say that the Site Plan Amendment complies with the ordinance standards. Planner Drill noted that the statement on Page 2 of the staff report — "...application complies with all of the standards for fences exceeding six feet in height..." includes all city requirements. Chairman Stulberg introduced Blair Tremere, of 2305 Lee Avenue North, Golden Valley, representing the petitioner. Mr. Tremere stated that he concurs with the staff report and conditions and is available for any questions. Chairman Stulberg opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Ribbe, seconded by Commissioner Thompson recommending approval of a Site Plan Amendment and Conditional Use Permits for Border States Electric Supply located at 2100 Niagara Lane North. Roll Call Vote. 7 Ayes. MOTION approved unanimously. C. RUSSELL AND RENEE O'DELL (98148) Chairman Stulberg introduced the request by Russell and Renee O'Dell for a Conditional Use Permit for an eight -foot fence in the side and rear yards for property located at 12325 29`h Avenue North. Planner Lindahl gave an overview of the August 28, 1998 staff report. Chairman Stulberg stated that if the application is approved, the resolution doesn't state that the fence is a "good neighbor" fence, it just refers to an eight -foot fence, although the applicant has stated it would be a "good neighbor" fence. Director Hurlburt stated that Condition #1 states "as shown on plans received" which would require the applicant to construct the "good neighbor fence". DRAFT Planning Commission Minutes September 8, 1998 Page #188 Chairman Stulberg introduced Russell O'Dell, the applicant. Mr. O'Dell stated he concurs with the staff report and is available for questions. Commissioner Koehnen asked if Mr. O'Dell has received any comments from his neighbors regarding the application for a fence. Mr. O'Dell replied that the next door neighbor agrees with the fence and has not received any negative comments from anyone. Chairman Stulberg opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Thompson, seconded by Commissioner Koehnen to approve a Conditional Use Permit for an eight -foot fence on property located at 12325 29`h Avenue North Roll Call Vote. 7 Ayes. MOTION approved unanimously. 7. NEW BUSINESS A. TODD AND LESLIE FOSTER (98145) AND SCOTT AND ROXANNE BERGLAND (98149) Chairman Stulberg introduced the request by Todd and Leslie Foster and Scott and Roxanne Bergland for Variances to the wetland buffer regulations. Planner Drill gave an overview of the September 3, 1998 staff report. Commissioner Ribbe asked if there could be a narrower buffer to the east because of the tradeoff with the developer. Planner Drill explained that the developer had to maintain a 30 -foot average buffer width along the wetland in his design of the plat. Director Hurlburt added that you can't average infinitely, there is a minimum of 20 feet and a maximum of 40 feet. Commissioner Stein asked why alternative buffers can't be considered now. Planner Drill explained that the Zoning Ordinance specifies that any alternative wetland buffers must be applied for at the time a concept plan is submitted. He stated that if they applied for alternative buffers for these lots at the concept level, staff would not have supported it because these lots do not meet the criteria for alternative buffers. Planning Supervisor Senness added that the reason the request for alternative buffers is considered at the concept stage is that the City Council wanted to see any request for less than the full buffer width at the beginning of all platting proposals, which allows them to debate the issue early on. Director Hurlburt commented that there is a separate process for the issue of alternative buffers, which is almost at the level of granting a variance. She said that the City Council agreed that they needed alternative buffers on the two lots in the south- DRAFT i Planning Commission Minutes September 8, 1998 Page # 189 central portion of the plat, but did not discuss or approve any other lots for alternative buffers. Chairman Stulberg asked what the City's intention is if the variance request fails. Planner Drill replied that the buffers will need to be re-established and the monument signs will need to be re -installed. Commissioner Stein asked if there is anything that obligates the builder or seller to make the buyer aware of the wetland buffers. Planner Drill stated that the monument signs are in place on the various lots. Director Hurlburt said that the resolutions are recorded specifying the wetland buffers and should show up in title searches. Planner Drill added that the wetland buffers are also indicated on the lot surveys. Chairman Stulberg asked if the plat had been divided with 40`h Place being the dividing line, would the alternative buffers been different. Planner Drill replied negatively. Planning Supervisor Senness said that it wouldn't affect the criteria used. Chairman Stulberg introduced Todd and Leslie Foster and Scott and Roxanne Bergland, applicants. Mr. Foster stated that he called Tom Hovey with the DNR. Mr. Foster said that Mr. Hovey didn't have all the facts when he sent his letter to the City and reserves the right to change his mind. Mr. Foster requested that the item be tabled until the issue can be reviewed more thoroughly by Mr. Hovey. Commissioner Stoebner asked if Mr. Hovey indicated a time that he would be available to visit the site. Mr. Foster said that Mr. Hovey sounded like he would review it right away. Commissioner Koehnen asked what issues Mr. Hovey wasn't aware of. Mr. Foster stated that he had to refresh Mr. Hovey's memory on the wetland buffer, and asked him if he would change his mind if they followed the contour of the pond at 20 feet. According to Mr. Foster, Mr. Hovey said he may change his mind. Commissioner Ribbe asked Mr. Foster if he is intending to change his request. Mr. Foster replied affirmatively. Commissioner Ribbe asked what the orange line is on the property. Mr. Foster stated that it is the 40 -foot buffer line. Commissioner Stoebner asked what, if any, legal significance does the DNR's position have on this application. Director Hurlburt stated that it is information to consider with the whole package, but they have no legal jurisdiction over the City's regulations. She said that it is up to the Commission as to whether they want to table the application. DRAFT Planning Commission Minutes September 8, 1998 Page # 190 T 32 Commissioner Koehnen asked how tabling the item will help the applicants. Mr. Foster replied that the DNR's position is highly reviewed and respected and they want to make sure that Mr. Hovey's statements would be accurate. Commissioner Thompson said that the request still requires a variance. Commissioner Koehnen asked if the wetland buffer will still have to average between 20 to 40 feet. Director Hurlburt stated that you can go down to 20 feet or up to 40 feet as long as it averages 30 feet. Director Hurlburt stated that it sounds like the applicants are changing their request; therefore, it would probably be best to delay action until staff has had a chance to review the revised request. Commissioner Stoebner asked if the buffers east of the applicants are 20 feet. Planning Supervisor Senness stated the buffers are 30 feet to 40 feet and then narrow to 20 feet. Commissioner Stoebner asked how precisely it is calculated and can it be changed without a variance. Director Hurlburt stated that the buffers would have to be increased somewhere. The lots are now individually owned and the owners may not agree to increase their buffer, which is why it is done at the time of plat approval as a whole. The buffers can't be more than 40 feet. Commissioner Stoebner asked how the average is calculated. Planner Drill stated that it is calculated on the frontage of the wetland, and was shown at the 30 -foot average, therefore, any reduction would require a variance. Ms. Foster asked if the other side of the wetland was taken into account when the platting was done in 1995. Planning Supervisor Senness replied negatively. Commissioner Koehnen asked if tabling the item hurts the applicant in any way. Chairman Stulberg stated that the applicant is requesting that the item be tabled. Director Hurlburt said that the City wouldn't do anything with the enforcement issue until action is taken on the request. Ms. Bergland stated that their deck is on hold, but it is their choice to wait until a decision has been made. Chairman Stulberg introduced Barb Fontaine of 16825 40`h Place. Ms. Fontaine stated that she supports the request. She looks at the area as one neighborhood with one pond. She commented that it was unfair to the applicants that they can't plant up to the pond like they can on her side of the pond. Ms. Fontaine said that the request does meet the hardship requirement for the variance standards. She stated that the homes are not unique from the others and should be treated the same. She stated that she lives in the most expensive house in the area and the request won't decrease her property values. She said without the variance, the applicant's do not have much of an area for their enjoyment or use. DRAFT Planning Commission Minutes September 8, 1998 Page #191 L- 3 a Chairman Stulberg introduced Darvin Bauer of 16720 401h Avenue. Mr. Bauer stated that when he first looked at their property he was never made aware of the buffer zone until he talked to Mr. Foster. He stated that his lot is a little bigger on the right side so they can maybe find more room. Mr. Bauer suggested that the neighbors should get together to discuss cleaning up the pond, which was clear roughly a month ago. Mr. Bauer said that they should have equality on their side of the pond and the Commission should either table or approve the request. Chairman Stulberg introduced a letter dated September 4, 1998 from Marvin and Terry Richardson of 16805 401h Place North opposing the variance request, and a letter dated September 4, 1998 from Mark Heitkamp of 16725 401h Place North, also opposing the variance request. Chairman Stulberg asked why the Fosters went ahead and sodded after City staff was out to the property and informed them of the 30 -foot buffer that is required by the ordinance. Ms. Foster explained that when they purchased their home, no one told them anything about a wetland buffer, even after they asked their real estate agent about the silt fence. She stated that they had plans from three different landscapers that indicated landscaping right up to the pond. Ms. Foster indicated that she was on vacation while the landscaping was taking place, and the City did come out and stop the landscaper. Ms. Foster stated that they prepaid for the sod and the remaining sod was placed in their garage. Ms. Foster said that her husband made calls to the landscaper. The landscaper told them they couldn't finish laying the sod since they had been stopped by the City, but the homeowner could. Ms. Foster said that it was too hot to leave the sod so they laid it. Mr. Bergland stated that they have received mixed messages from various individuals. Ms. Bergland stated that she thought the pine trees and shrubs by their property were put in by the City, but later found out it was the association. Ms. Foster commented that someone stopped by and used their hose to water the trees, which she assumed was someone from the City, but later discovered it was the developer. MOTION by Commissioner Thompson, seconded by Commissioner Stoebner to table the request by Todd and Leslie Foster and Scott and Roxanne Bergland for variances to the wetland buffer regulations to the September 22, 1998 Planning Commission meeting. Roll Call Vote. 6 Ayes. MOTION approved on a 6-1 Vote. (Chairman Stulberg voted Nay.) Chairman Stulberg stated that if the neighbors want to get together to clean up the wetland, the City can't get involved in that, as they can't mandate it or control it. Mr. Bergland asked when they need to submit a revised request. Director Hurlburt stated that the request needs to be in writing and submitted right away. Mr. Foster suggested DRAFT Planning Commission Minutes September 8, 1998 Page # 192 that the wetland ordinance be part of closing documents that are signed off when someone purchases a home. Chairman Stulberg stated he voted against the motion, as he thought the Commission could have taken action and moved the request along to the City Council. Chairman Stulberg stated that the City Council will consider the Planning Commission's recommendation on planning for northwest Plymouth on October 21, 1998. MOTION by Commissioner Ribbe, seconded by Commissioner Koehnen to adjourn. Vote. 7 Ayes. The meeting was adjourned at 8:24 p.m. 09/17/98 17:03 To:Mr. Dwight Johnson From:Julie Hoff Page 2/3 Minutes of the Plymouth Business Council August 25, 1998 — 7:30 a.m. Honeywell Solid State Electronics Center Members present: Ken Mosher, Chuck Woodruff, Greg Maltby, Hal Thieste, Diane Price, Robyn Maynard Staff Present: Julie Hoff, Kaye Rakow, Ryan Volker Call To Order: 7:50 a.m. (Mosher) 1. Welcome and Introductions 2. Review and accept meeting minutes: Minutes were approved as presented. 3. TwinWest Chamber News: ➢ Minnetonka Golf Tournament — Aug. 27 — Glen Lake Golf Course — 1:30 p.m. There are a few spots open for those interested in golfing. ➢ GV Wine and Cheese — Sept. 16 — The Colonnade — 5:30 - $35. ➢ Plymouth Business Council Fund-raiser — October 1 — The Reserve. 4. Old Business: ➢ Annual Fund-raiser: Committee decided to do the Octoberfest theme and have German beers and foods at the event. Mosher will follow-up with Interfaith Outreach about combining the event with a charitable cause. ➢ 5. New Business: ➢ Present members expressed their expectations of the business council. All members find the information and relationship building with the community very useful. However, members felt that there was a need to do more in the way of policy, networking, and community involvement. Members also felt that there is a need to accomplish the goals that are set for the committee in the beginning of each year. The outside speakers along with representation from Plymouth city manager/councilperson seemed most valuable. Marketing the outside speakers to both current members and perspective members could be a way to help solve the problem of attendance. This issue will be discussed in greater detail in the upcoming meetings. Next month. the business council will talk about recruitment and strategic planning for 1999. Next meeting will be held on Tuesday, September 22 at Honeywell. We will meet and network for 10 minutes in the lobby while people arrive. Adjournment: 9:05 a.m. Submitted bv: Ryan Volker. Community Affairs Intern F:\USERS\Julie\PLYAG MAR. dot September 14, 1998 Saundra Spigner, Councilmember Ward 3 Mayor and City Council City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Councilmember Spigner, Mayor, and City Council: When I applied for a position with the Plymouth Human Rights Commission, it was with the intent of trying to serve the community, and hopefully, aiding and correcting inequalities that may exist. My resigning resulted from my frustration that very little forward progress occurred. I sincerely believe that this commission could make a significant difference, and I would like to be a part of it. I would, therefore, like to rescind my resignation but request a leave of absence until the January 1999 meeting. Respectfully, Rebecca Wheeler MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: September 11, 1998 TO: Kathy Lueckert, Assistant City Manager FROM: Helen LaFave, Communications Coordinator SUBJECT: Playbacks of Northwest Plymouth Public Hearing I have scheduled the Planning Commission's Public Hearing on Northwest Plymouth from August 27, to play six times a week through Oct. 21. I will revise the playback schedule shown on Channel 37 to reflect this change. We have also added a trailer, before and after the public hearing, that notes that the City Council will consider the Northwest Plymouth issue at its Oct. 21 meeting. The City Council meetings and regular Planning Commission meetings will continue to play at their regularly scheduled time. To accommodate the extra showings of the Northwest Plymouth Public Hearing, I have preempted the showings of Council meetings from surrounding cities through Oct.21. At that time, I will go back to picking up the feed from Northwest Community Television that includes those meetings. cc: Anne Hurlburt Effective 9/12/98 CHANNEL 37 CABLECASTING SCHEDULE 1 MONDAY �' C 12 am. Replay of Plymouth City Council Meeting 6 a.m. Replay of Plymouth City Council Meeting Noon Replay of Plymouth Planning Commission Meeting 6 p.m. Replay of Plymouth Planning Commission Meeting TUESDAY 12 a.m. Replay of Plymouth Planning Commission Meeting 6 a.m. Replay of Plymouth Planning Commission Meeting 12:30 p.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth 7:00 p.m. LIVE, as Scheduled - Plymouth Planning Commission Meeting WEDNESDAY 12 a.m. Replay of Plymouth City Council Meeting 6:30 a.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth Noon Replay of Plymouth Planning Commission Meeting 7:00 p.m. LIVE, as Scheduled Plymouth City Council Meeting THURSDAY 12 a.m. Replay of Plymouth Planning Commission Meeting 6:00 a.m. Replay of Plymouth Planning Commission Meeting 12:30 p.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth 6:00 p.m. Replay of Plymouth Planning Commission Meeting Effective 9/12/98 FRI DAY �— 5d 12:00 a.m. Replay of Plymouth Planning Commission Meeting 6:30 a.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth 12:00 p.m. Replay of Plymouth City Council Meeting 6:00 p.m. Replay of Plymouth City Council Meeting SATURDAY 12:00 a.m. Replay of Plymouth City Council Meeting 6:00 a.m. Replay of Plymouth City Council Meeting 12:30 p.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth 6:00 p.m. Replay of Plymouth City Council Meeting SUNDAY 12:00 a.m. Replay of Plymouth City Council Meeting 6:00 a.m. Replay of Plymouth City Council Meeting 12:00 p.m. Replay of Plymouth City Council Meeting 6:30 p.m. Replay of 8/27 Planning Comm. Hearing on Northwest Plymouth DATE: September 17, 1998 TO: Dwight Johnson, City Manager 1 FROM: Anne Hurlburt, Community Development Director SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Attached is the report that was provided by Hennepin County staff for the month of August, 1998. The average daily population reported for the Plymouth facility in August was 577, less than the occupancy limit of 601 set by the Conditional Use Permit. F U W DRAFT 09/18/98 � 11:06 AM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING OCTOBER 7,1998 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.1 Plymouth Photo Contest Winners 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.1 Approve proposed City Council Minutes * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING October 7, 1998 Page 2 6.2 Approve Disbursements 6.3 Award Contract for Energy Cost Reduction Services for Ice Center 6.4 Approve Request for Exemption from Lawful Gambling License for Oakwood Elementary School 6.5 Approve Agreement with Metropolitan.Council for Private Vehicle Capital Funding 6.7 Approve Request for Exemption from Lawful Gambling License for the Plymouth Firefighters Relief Association 6.8 Approve Minor Planned Unit Development Amendment to add two loading dock bays to the existing building located at 2600 Campus Drive North. Larkin, Hoffman, Daly & Lindgren, Ltd. (98150) 6.9 Approve Variance to encroach eight feet into the rear yard setback for an addition at 4835 Wellington Lane North. Earlier this year, a minor variance was administratively approved for a smaller addition at this location. Thomas and Julia Carpenter. (98160) 6.10 Approve Comprehensive Plan Amendment to adopt a Surface Water Management Plan. City of Plymouth. (98114) 6.11 Approve Planned Unit Development Amendment for a 22,000 square foot office/showroom building with up to 80 percent office use for property located at the northwest corner of Polaris Lane and 25`h Avenue. Caliber Development Corporation. (98146) 6.12 Approve Site Plan for a 190,400 square foot office building and Conditional Use Permits for a building height of 70 feet and to allow 38,000 square foot of assembly area within the office building, for property located east of Nathan Lane and north of County Road 10. Opus Northwest, L.L.C. (98152) 6.13 Deny Variances to reduce the wetland buffer for properties located * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING i �a October 7, 1998 Page 3 at 16740 40`h Avenue North and 16800 40`h Avenue North. Todd and Leslie Foster and Scott and Roxanne Bergland. (98145) (98149) 6.14 Approve Encroachment Agreement for deck construction at 5305 Union Terrace Lane North 7. PUBLIC HEARINGS 7.1 Assessment Hearing on Zachary Lane/East Medicine Lake Blvd. Street Improvements, Project 7006 8. GENERAL BUSINESS 8.1 Receive Petition Regarding Noise along Rockford Road Between Vicksburg Lane and Dunkirk Lane 8.2 Approve Rezoning from FRD (Future Restricted Development) to RSF-1 (Single Family Detached 1), Preliminary Plat and Variance to create two lots from the property located at 5630 Pineview Lane North. Vince and Beth Beacom. (98126) 8.3 Adopt Findings of Fact relating to Plymouth Ponds 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Shenandoah Townhomes Housing Improvement Area Presentation 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval. DATE: September 18, 1998 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Summary of Events Maintenance Workers. I was asked recently about an update on this. I met a number of times with the maintenance workers and conducted a written employee last Spring. The workers then agreed on a list of issues or concerns as a result of this process. This list was discussed by the supervisors at a number of meetings during the Summer. They have agreed to address a large number of the items on the list, with a few qualifications. A consensus list was then developed, and I developed an action plan with action items, dates, and the "point person" which was also approved by the supervisors. This action plan was formally put in place by a memo last week. Some items are short term items that can be done immediately, and some items will span the next several years and beyond. I am now following up this week with meetings with the employees of each division (streets, parks, utilities, and mechanics) to discuss the action plan and any new issues they may have. Another "checkup" meeting is already scheduled for three months from now. I think the employees continue to appreciate my personal involvement, but all of us realize that it will take time to address some of the issues which, in some cases, were 10- 20 years in the making. Field House location. Staff has been looking at alternative sites in preparation for the September 28`h meeting. We are identifying criteria and hope to make a chart showing a side-by-side comparison of various sites. While we have not yet seen anything that convinces us that another site would be better, or even as good, one or more other sites may at least be physically possible to consider. Notices of the September 28`h meeting were sent to various parties on Monday of this week, including various soccer and baseball associations, seniors, the fine arts council, and about a dozen of the petitioners provided to us by Tom Resick. Both Robbinsdale and Wayzata superintendents were also notified as were the school athletic directors. West Lutheran High School has also been contacted as directed by Council, and we hope to have some reaction from them before the meeting. Water Resources Management Plan. This item, which has been worked on for several years by the EQC, so now scheduled for hearing before the Planning Commission on Tuesday, September 22"d. The EQC has been very interested in how the plan would impact any development that might occur in Northwest Plymouth, and proposes new controls on the total volume of runoff allowed as well as looking at acquiring more greenway and open space area. Northwest Plymouth. Staff is meeting with Met Council officials next week to discuss the Elm Creek sewer and what the various development scenarios mean for that project and its funding. DATE: September 14, 1998 TO: Dwight D. Johnson, City Manager FROM-X,,,4Craig C. Gerdes, Director of Public Safety SUBJECT: WA YZA TA -PL YMO UTH AREA CHEMICAL HEALTH COMMISSION JUNE MINUTES RE. ALCOHOL COMPLIANCE CHECKS At the June 12, 1998 WPACH meeting, I reported on a series of alcohol compliance checks which took place on June 4, 5, and 6, 1998. During those three days the department checked 22 liquor license establishments. There were five failures, listed as follows: Broadway Station, Fernbrook Hwy 55 Station, Golden China Restaurant, Italianni's, and Red Pepper Chinese Restaurant. All violations were the first alcohol compliance check violations at the establishment. As you can see from above four of the five establishments are restaurants. None of these cases have completed the criminal process, so have not yet been set for civil penalties before the Council. This is only one of a number of compliance checks we have run so far this year. To date we have completed four rounds of compliance checks checking 85 establishments with 15 fails recorded. The City Attorney's office has advised that we wait for the completion of the criminal process before the adminstrative process begins. Upon completion of the criminal process regarding the 15 violators, a Council agenda item detailing information on the violation and any previous violations will be prepared and presented in a formal hearing format for those who are found guilty during the court process. CITY OF PLYMOUTR September 11, 1998 Dear Interested Citizen, The City Council is holding a special meeting on Monday, September 28, 1998 at 7:00 PM, in the Plymouth City Hall Council Chambers to hear from residents and organizations in Plymouth about the location of the proposed Field House and Activity Center. The current proposed site for both facilities is within Plymouth Creek Park along 34th Avenue, about two blocks east of City Hall. Recently, the City Council received 1,100 petitions from Plymouth residents asking that the proposed location of the Field House and Activity Center be reconsidered. The City Council may or may not make a decision on the location of the Field House and the Activity Center at this meeting. You and members of your group or organization are encouraged to attend this meeting and present any information or concerns you may have. You may wish to coordinate within your group and identify a spokesperson to speak on your behalf. If you have any questions of Plymouth Staff, you may call any of the following staff members: Eric Blank, Park and Recreation Director 509-5201 Kathy Lueckert, Assistant City Manager 509-5052 Dwight Johnson, City Manager 509-5051 PLYMOUTH A. BeautifulPlace 7o Give 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®WA«QP" www.ci.plymouth.mn.us N L PARK POND JII I S y�00D5 WETLAND GARDENSCREEN� E TI-UIIIIIDiitDlfllll iOR 7 PARKING NIrI \•,1 :COMM NS TRR U,IIII a.'KIN. ....... c r �� t '\ � nnminw unu uumnnw ii i / "34TH AVE-N---- SITE VENSITE PLAN --------------- -'�.I Land Use Leadership Conference New.Appe' tb Land Use Policy Making Lj pl-c-flun.- lies and Cnallenges 3c i ngLocal"Decision:kers a M October *15-17, 1998 Cragun's Conference Center Brainerd, MN Not Just Another Conference This dynamic and tir land use and environmental will het _iV will discus nity ,liased` litrgat trves.-' counties, strek Superior. Ther common conte dership conference is going to address the growing conflict over The purpose of the conference is to suggest practical ways that local an help design and implement land use initiatives. The conference hat is important in land use issues. Experts from around the country msJnanagement, sustginable development, bio -diversity, commu- �, wetlands��entaget. nvironmental education, jobs, outdoor p 3 PIotection .0itttoi%es are going to cover education, ;rnriientalcooieratrobots organizing, and market incen- iingathe oal a plieation'of,these solutions to a IAIL_ City headers 2tionists rs 9fficials River Valle are to: (1) g Ids ? ers d-esource Professionals pnZecreationists p© is , and Women �pn Representatives Coordinating Board (NCLUCB) -d officials representing 10 Minnesota ikota border to the north shore of Lake late information; (2) consider matters of the development of land use plans and po icres. s About the Co-90o.nsor,R Association of Minnesota; Counties (AMC) AMC is, a oluptary state-wide organization'of the $71Vltnnesota counties that assists in the provision of effective county governance for the people of'Minnesota. They offer a broad range of management and intergovernmental relations services to county commissioners and other county offi- cials. AMC aims to improve the operations of Minnesota's county governments and, thereby, the ser- vices counties provide to their citizens. The three major services offered by AMC to its members are: (1) intergovernmental services; (2) management services; and (3) membership services. Program General session spea will be providing the overall framework for major land use issues. Afternoon concurrent sessi ursday and Friday are designed to give conference attendees an i to a va oints of view, and to participate in discussion and debate on the roughout the conference will address emerging trends and the futu !� uring the later portion of the conference, a variety of opti ems�wlle highlighted. qul information, stimulate thought and debcte e ag� riin}t �t -y h k Y4 d1 7.-00-9.�J 0�0p. �`�.;� ._ si¢^ ,�..� " t �,:y,'� • �#'"� 3 r z R >: a '� �, � Li1.lJ�. r � ent Thursda cto ` &` :� �' �w ,' x Sys ment d Planning 7:00 a.m. Registration x 7- 9 in a Global Envnnient 8:30 a.m. In : s , troductions - �� r241 15 p m. Repeat Concurrent Sessions 8:50 a.m.i�eynote A <" .35.P-�__R*peat Concurrent Sessions 9:30 a.m. Ecoyste en5o Train Wr Br'Uc p1m. Recess 30� m. Dinner: The Rising Tyranny of Ecology - 10:10 a.m: Break Alston Chase, Author and Syndicated ?,a , Columnist 10:30 a.m. Sustainable � op nent cid . Mean and Ho�oes it Wor $ n� Friday, October 16 Wells, Direig'A Ota S abbe Developmeno�ble �� �. �i $ 30;a rti. Jobs and the Environment: Can we Have `x it Both Ways? Tom Isle, Regional 11:10 a.m. Community-j",od Planning Abase s -Director- Pulp and Paperworkers �,, Study in Stateie Land Ilse'rung Resourco Council William Mgh0A dice Pi&ioi nt, . 9IO aGovernmenµr, Oregorasin h s ogical Survey: A Action�Systerrc �e sof Rare Biological g Featurs C�iie �onverse, Supervisor, 11:50 a. in. Lunch: La"e'Decision- M g m a Mumesc to ylological Survey x ,,:. , Global Environment - Jim Bowyer, Professor, College of Natural Resources, 9:50 a.m. Break University of Minnesota 10:10 a.m. Environmental Education: Teaching our, Children Well - Jane Shaw, Co -Author, Facts Not Fear 'ft10:50 a.m. Preserving our Out rection 1: 2:10 2:50 3:10 4:10 1-- 5:10p.m. 6:30 p.m. Saturday 8:30 a.m. %-%JULL3 - XUUU VV% Legal Foundation to *Intergovernmental Cooperation: Avoiding the Courts & Civil Disobedience - Mathew Hilton, P.C. *Creating Incentives: Market Solutions to Environmental Problems - R. J. Smith, Competitive Enterprise Institute dingBroad-based Constituency s-roots.Level - Michael 130 p1 Adjourn`1 ounci: Opportunities akout --iis on a Pl� including): er Water Management undary Waters Canoe Area Wilderness _Yoastal Zone Management ommon Visions Project eritage Areas ississippi River National Forest Management Property Rights School Trust Fund Lands El Scientific and Natural Areas Tallgrass Prairie Preserve U.N. Designations Voyageurs National Park Wetlands Planning Wolf Management b 'Lunch: Conference Wrap-up 130 p1 Adjourn`1 i AND USE LEADERSHIP CONFERENCE REGISTRATION October 15-17, 1998 ♦ Brainerd, MN ♦ Pre -Conference Registration Fee due Sept: 8, 1998 Space is Limited - Register Early! Registrant Information: (Please print or type the information requested below and retain a copy for your records.) ❑ Dr. ❑ Ms. ❑ Mr. 0 Mrs. Name Name Preferred on Conference Badge (if different) Title Organization Address City/State/Province Zip/postal Code Country Telephone Fax E -Mail REGISTRATION OPTIONS: Conference fees include entry into all sessions, conference materials, some meals, and snacks. (Ifyou stay at Cragun's, and attend the conference, all your meals are included) Conference Fees: ❑ 3 Days - $195 if Received by 9/8/98 and $225 After 9/8/98 ....................................... 0 (Choose Only One) ❑ 2 Days - $150 if Received by 9/8/98 and $180 After 9/8/98 ....................................... 0 ❑ Thursday ❑ Friday ❑ Saturday (Indicate Which Day/Days) ❑ 1 Day - $100 if Received by 9/8/98 and $130 After 9/8/98 ......................................... r CONFERENCE LODGING - Cragun's Conference Center: Three Nights Lodging* - ❑ $276.25 Single Occupancy ❑ $166.00 (Per Person) Double Occupancy....... 0 Spouse add $32.00 (Lodging Only) -Other Occupant** Two Nights Lodging* - ❑ $194.50 Single Occupancy ❑ $121.00 (Per Person) Double Occupancy....... 0 ❑ Spouse add $22.00 (Lodging Only) -Other Occupant** Indicate Which Two Nights - ❑ Wednesday ❑ Thursday ❑ Friday *Three night (Wednesday -Friday) reservations will be'given priority over two night reservations **If requesting a roommate forms must be mailed or faxed together. SPECIAL REQUESTS: (i.e. Room Accessibility, Dietary, etc.) INDICATE PREFERENCE (Not a Guarantee): ❑ Smoker ❑ Non -Smoker ❑ Either ADDITIONAL LODGING: For lodging options other than Cragun's, call Brainerd Chamber of Commerce (218) 829-2838. MEETINGS ONLY/NO LODGING: I will not be staying overnight but attending meetings on the following days: ❑ Thursday ❑ Friday ❑ Saturday. The meal fee is $39.00Per Person. (Pius the Conference Fee) ❑3 00 Per Day .................................................... SPOUSE/CHILDREN'S MEAL RATES: Two nights and seven meals ❑ $70.00 (Spouse) 0 $27.50 (0-4) ❑ $50.80 (5-12) 0 $110.10 (13+).......... Three nights and eight meals 0 $80.00 (Spouse) ❑ $30.60 (0-4) 0 $56.65 (5-12) ❑ $129.00 (13+)......... 0 SPECIAL SATURDAY NIGHT STAY OVER RATE!! ♦ Up to two people - Lodging only 0 $63.00 Per Room ................................................. Total in U.S. Dollars .............................................. METHOD OF PAYMENT - Full Payment Required Check, Credit Card, or Voucher/P.O. information must acompany registration. Make check payable to Cragun's ❑ Check No. 0 Visa ❑ MasterCard ❑ Discover 0 American Express ---------------- ---- CREDIT CARD NUMBER EXPIRATION SIGNATURE MAIL OR FAX ENTIRE FORM TO: QUESTIONS: Cragun's Registration: Cragun's Conference Center Elizabeth Lund (218) 829-3591 Ext. 8856 200 f Pine Beach Road, Brainerd, MN 56401 Dennis Fink (218) 726-2458 Fax Number: 218-825-1995 John Vogel (218) 726-2606 CANCELLATION/REFUND POLICY: Registration fees will be non-refundable. No refunds on reservations canceled less than 30 days prior to arrival. Deposits on reservations canceled 30 days or more prior to arrival will be refunded less a $25 per person processing fee. Upon receipt of your reservation, you will be held responsible for the dates reserved NO PETS ALLOWED ON PROPERTY z i ■ 1 � V% N Vi CD m O L 4-0 z