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HomeMy WebLinkAboutCouncil Information Memorandum 06-12-1998JUNE 129 1998 1. COUNCIL MEETING SCHEDULE: NOTE: Ward I Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. TUESDAY, JUNE 16—FRIDAY, JUNE 19 LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE—DULUTH—Mayor Tierney, and Councilmembers Bildsoe and Johnson, and City Manager Dwight Johnson will be attending JUNE 24, 7:00 PM JULYS, 7:00 PM 2. TUESDAY, JUNE 16, 7: 00 PM 3. THURSDAY, JUNE 18, 7: 00 PM 4. THURSDAY, JUNE 18, 7: 00 PM S. TUESDAY, JUNE 23, 7.- 00 PM 6. WEDNESDAY, JUNE 24, 7:00 PM FA REGULAR COUNCIL MEETING Council Chambers REGULAR COUNCIL MEETING Council Chambers CHARTER COMMISSION Employee Lunchroom, City Hall lower level HRA, Medicine Lake Room — Agenda is attached PUBLIC SAFETYAD VISOR Y BOARD, Public Safety Training Room PLANNING COMMISSION Council Chambers PACT, Hadley Lake Room June and July Calendars are attached. (M-7) CITY COUNCIL INFORMATION MEMO Page 2 June 12, 1998 1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a) Association of Metropolitan Municipalities FAX News. (I -]q) b) Plymouth Business Environmental Partnership newsletter, The Advantage. (I -1b) c) Engineering Department Project Update on the Zachary Lane improvements. (1-1 c) d) Notice from the League of Minnesota Cities that the City of Plymouth has been cited a winner in the 1998 City Achievement Awards in the Cooperation & Consolidation category and in the Public Safety category. The awards will be presented Friday, June 19 at the morning session of the LMC Annual Conference in Duluth. (I -1d) 2. MINUTES a) CONECT June 3 advisory board meeting. (I -2a) b) I-494 Corridor Commission/JPO May 13 meeting. (I -2b) 3. CITIZEN COMMUNICATIONS POLICY— CORRESPONDENCE a) Internet correspondence between City Manager Dwight Johnson and Peggy Jantscher regarding the May 19 Special Election referendum. (1--3a) b) Correspondence between Senior Engineering Technician Darrell Johnson and Sally Strand of the Bass Lake Improvement Association, regarding storm water drainage on the north side of Bass Lake. (I -3b) A status report on the most recent correspondence is attached. (1--3) 4. CORRESPONDENCE a) Letter from Orono City Administrator Ron Moorse praising cooperation between Plymouth and Orono on the Ferndale Road project. (I -4a) S. COUNCIL ITEMS a) June 24 Regular Council meeting draft agenda. (1--5a) 1. Call to Order 2. Approval of the Minutes of the May 21, 1998 Meeting 3. Plymouth Towne Square Monthly Report 4. Resolution Adopting a Revised Administrative Plan for the Section 8 Housing Assistance Program 5. Resolution Approving the T.R.A.I.L.S. Program Budget and Extension of the Program Agreement 6. Request for Assistance from Former First Time Homebuyer - Informational Report 7. Other Business 8. Adjournment c h J] - 4 cl Con o C13CJQO IW^Vw C'� ffTT � o¢zU oc C� QOF g U `WS x�C Tf f �OS U x m ' U ;'g' V M U 0<0 �UU 'a 2 n Vl PCO f�VM w -rry C13 F W A N ,nOnN� e o T C/jUz 4)C7HOU �+ d � > F U .W.�WQoA zzU ^ a $ a z U C B�azU 01, >�N�2 u OOm 'ON v c3 ¢ c O V E .OAgs 8�, c z O U g c4 C� O 00 i � E s a � � i a 41�00(40) 00P64 w O I I I C13 "d I A y 5 N Cl? 'd U O T .2 O C4 e S-1 UU4 5 `0 y e �SC<�� r�r � ULAF ow - ayrn l LLL oU y Vy $U� C V O'O 96 y , ppy $Qa' rn � � I c� q cn 0. cYqq 00 N "d (Y.6 u is dZ ozou � 0 C13 y t�a�o ryo � I I O w rar 1A�^1 �3 v - i ^F a�oNm I 1 .T...y�1 y nQNm Vl I I AMM FAX NEWS AMMfa rdern /jfdxed pe�iadi�a�lyt®a�IAMM dty mmdenandAnklman /he RkmAillIfilmdedt®heAmAlfAthol- orf, rovaled fufIll nrde'We,? offu, if admeaft42,9 ANtmeb® rill AfUer: © Mpfdjht7ffe # Of U10himil fAna7ae flat It teal, MdS_q#J-" 44 INTA /IP. 25-40m far 2&-72f9 Email ammOamm74snrg � ( n V!1AF!V## Association of Metropolitan Municipalities June 1-5, 1998 (no. 3) AMM compiling city storm damage costs for discussions The recent storms have caused many cities to expend funds for clean-up and other related costs. Being aware of the constraints on city budgets, AMM is interested in compiling data regarding the public cost resulting from the storms. If you have incurred storm related costs such as overtime, building or facility damage and tree removal costs, please fax (281-1299), e-mail (amm@amm145.org) or call the AMM (215-4000) with the data. Please also indicate the source of the revenue to cover the clean-up costs. AMM intends to summarize the data and use the information in discussions with legislative and state officials. Thank you for your assistance. You may also want to share this data with your legislators. Cities invited to Metropolitan Council Environmental Service (MCES) meetings The Met Council's Environmental Services Division (MCES) will host three breakfast meetings in June to discuss its proposed 1999 budget and related issues. The MCES is responsible for the region's sanitary sewer disposal system. It operates sewage treat- ment plants, and plans and installs interceptor sewers. The purpose of the meetings is to explain the budget and discuss such issues as the results of the customer research project, the status of the service availability charge task force recommenda- tions and the status of the industrial rate study. Cities are encouraged to attend since the Met Council is proposing budget changes that will reduce the budget and provide for the reinvest- ment and investment needed to maintain and improve the system. A public hearing is scheduled for late July and the preliminary budget approval is slated for late August. The MCES 1998 budget, which is primarily funded from sewer service charges, approximates $167.2 million. Of the total, about $64.0 million is for debt service. The MCES does not make a property tax levy. As a capital intensive service, it has adopted a 1998 capital program of $66.4 million and over the next four years plans to spend a similar amount each year. The meetings are scheduled for the following sites: Crystal Commu- nity Center (June 16), Maplewood Community Center (June 24) and Veterans Memorial Community Center (June 25). All meetings will run from 7:30-9 a.m. To place a reservation, call Dorothy Goodwin at 602-1263. From. AMM To: Dwight Johnson Date: 6/9/98 Time: 11:51:42 AM Page 2 of 2 AMM FAX NEWS a1 umems1f4w1flAl*#,waM'Idty 'Taffau!/a0m/a%Itlatl, Ilio Inftifflon/flnftdd/tobuharad withmay- orr, reondlamfftiffn ersctotel Pffrl,l� abreactoflmAortantlimdo, I Ind, OtopyrlpttffBA/1l't 1011ifItyAifflneWert It Pie, as po3-24" tdgvhoat ;Y -40M far.• z&-rzff Bait amfillpNmw 'v 4W Association of Metropolitan Municipalities June 8-12, 1998 T.IF recodification plan released egislative staff has prepared an initial plan for the recodification of TIF. The highlights of the plan are as follows: • Collecting the provisions that relate exclusively to each type of TIF -- redevelopment, housing, economic development and others - and reorganizing them into sepa- rate sections of the statute. ♦ The remaining sections will be organized by activity - rules to create districts, limits on.spending and so on. The definition section will be clarified and consolidated. • The initial draft will be a technical recodification and will not contain any substantive changes in law Obsolete sections will be dropped and ambiguities and inconsistencies will be noted for task force action. ♦ The redevelopment statutes will not be incorporated into the initial draft. It is recommended that the redevelopment statutes be recodified separately and be subsequent to the TIF recodification. ♦ A draft of the initial recodifica- tion will be available for review in late summer. When the draft is available, AMM will convene a working session to review the draft and offer sugges- tions. AMM committee process about to begin is time to sign up to serve on an AMM policy committee! Each committee will meet during July, August and September to develop the 1999 AMM policies. The committees submit their recommendations to the Board of Directors for review, modification and distribution to the membership. The membership meets in November to debate and adopt the policies Members may serve on one or more of the following groups: Metropolitan Agencies Considers issues related to the Met Council and other metro agencies. The group is currently examining the role and function of the Met Council, as well as the issue of an elected vs appointed Council. (Will meet on Thursdays from noon -2 p.m. - July 23, Aug. 6, Aug 27, Sept. 10, Sept. 24) Municipal Revenues Considers any matter concerning city revenues, property taxes and city expenditures. (Will meet on Tuesdays from 2-4 p.m.- July 21, Aug. 4, Aug. 25, Sept. 8, Sept. 22) Housing 8 Economic Dev. Considers all issues related to economic development and housing. (Will meet on Tuesdays from 11:30 a m -1:30 p.m. - July 21, Aug. 4, Aug. 25, Sept. 8, Sept. 22) Transportation/General Govt. Considers all major issues related to transportation, including funding sources. (Will meet on Wednesdays from noon -2 p.m. - July 22, Aug. 5, Aug. 26, Sept. 9. Sept. 23) If you would like to sign up for a committee, call the AMM at 215-4000 by Friday, June 19. THE Plymouth Business iEnvironmental Advan.tae Partnership- - . Fostering a competitive advantage through environmental excellence. June,1998 YOU ARE INUTED TO In This Issue: A FREE Workshop: WASTE PREVENTION PAYS Presented by the Plymouth Business Environmental Partnership and the US EPA' with special thanks to Honeywell Learn strategies to improve your bottom line from national and local experts in waste prevention. WEDNESDAY, JUNE 17, 1998- 9:30 A.M. -1:00 P.M. (Lunch served at noon) HONEYWELL SOLID STATE ELECTRONICS CENTER 12001 Highway 55, Plymouth Space is limited, so reserve your space now! To -reserve your space, call or fax Margie at 509-5506 (ph.),or 509-5510 (fax) (For workshop details, see page 2) DEADLINE FOR UNDERGROUND STORAGE TANKS APPROACHES Matt Ledvina, B.A. Liesch Associates, Inc. If you own an underground storage tank (UST) that was installed before 1988, the EPA may have your num- ber! These older tanks are required to be removed or updated by De- cember 22, 1998. This date was set nearly ten years ago when the new guidelines were established for own- ers of USTs to upgrade their systems to the new standards to protect groundwater resources. The dead- line is quickly approaching. The fol- lowing are frequently asked ques- tions about this topic. Q: Which USTs are required to comply with the EPA rules? A: All USTs, with the following exceptions: 1) USTs installed after (Continued on page 2) PEEP Members B.A. Leisch Associates, Inc. Matt Ledvina, 559-1423 Dana Corporation Sheila McCutchan, 5514252 Deltak °- Chuck Berg, 541-7250 Honeywell-(SSEC) Cindy Bendell, 954-2448 Hutchinson Technology Neal Tessmer, 519-6211 Rust Environmental & Infrastructure Greg Burns, 551-1001 - 0 Resource otlight Waste Prevention Pays . FREE Workshop This free, interacative workshop will bring the nationwide EPA satellite fo- rum Waste Prevention Pays: Busi- nesses Cut Costs by Cutting Waste to Plymouth businesses, along with local experts on waste preven- tion. This workshop is designed to help businesses and other organiza- tions identify and implement money- saving waste prevention strategies. _ Waste Prevention Pays will feature representatives from three WasteWi$e companies who have been instrumental ain helping their companies reap the environmental and economic benefits of waste pre- vention. They include: Jim Bosch, Environmental Team Leader for Target Stores. Target has saved millions -of dollars through a variety of waste prevention efforts, such as paperless purchasing, a sal- vage program and packaging reduction. (Continued from page 1) December 1988 that incorporate overfill, spill and anti -corrosion pro- tection; 2) USTs less than 110 gal- lons; 3) USTs less than 1,100 gallons for non-commercial fuel motor use on farms; 4) USTs used for heating oil on the premises; and 5) USTs on the floor of underground areas such as basements.- Q: asements: Q: What are UST owners required to do? A: Owners have three options. 1) Retrofit the UST with leak detection Nancy Hirshberg, Director of Natu- ral Resources for Stonyfield Farm, Inc. A manufacturer of nationally - distributed yogurt and ice cream products, Stonyfield Farm saved money through a range of waste prevention activities. . Jim McCarthy, General Manager of Government and Public Affairs for CITCO Petroleum Corpora- tion. CITCO, a refiner, transporter, and marketer of gasoline, has saved thousands of dollars by providing company phone books, publications, and forms on line along with other in- novative waste and cost preventive measures. Stephen Botts of Waste Reduction Institute, a local consulting firm that assists companies in developing waste reduction strategies, will join PBEP members in -an open forum fol- lowing the satellite presentation. THE WOR"HOP IS FREE, SPACE IS LIMITED RESERVE YOUR SPACE NOW Call Margie at 509-5506, or fax your reservation to 509-5510 by 3 p.m. on June 12. Lunch is included with each reservation and monitoring equipment (if not - already completed) and upgrade the UST to provide overfill, spill and anti -corrosion protection; 2) Re- place the old UST with a new UST meeting the requirements; or 3) "Close" the UST.' Q: What happens if I can't meet the requirements of the deadline? A: The EPA has indicated that the deadline will not be extended because owners have had ten years to get into compliance. Sticking to the deadline is also an issue of fairness to the many UST owners who have invested in tank upgrades. Penalties for non-compliance can be assessed up to $11,000 per tank per - day. Q: Where can I go for help? A: There are several public and private organizations to turn to for help. ' ■ Call the EPA's toll free hotline, (800) 424-9346 for information about the requirements and for free publications. You can also visit the EPA's web site at www.epa.gov/oust. ■ The MP.CA contact is Linda Car- roll at 297-8499 or visit the . MPCA web site at www.pca.state.mn:us . ■ The Steel Tank Institute web site is at www.steeltank.com . The telephone number is 647/438-8265 ■ Petroleum Equipment Institute web site is www.peinet.org. The telephone number is 847/438-8265. ■ It is important to note that fire codes are important for UST in- stallation and a number of orga- nizations which can assist. Among them are the National Fire Protection Association www.nfpa.org. The telephone number is 617/770-3000. ■ Building Officials and Code Ad- ministrators web site is www.boca.org. The telephone number is708/ 799-2300. The Minnesota Legislature has passed new laws which provide fi- nancial assistance to small businesses to assist them in complying with the EPA requirements. Information can be obtained through the Minnesota Petrofund Hotline at 215-1775. National Conference of Environmental, Health .& Safety Managers Coming to Twin Cities St. Paul, MN -August 2-6, 1998 R. Andrew Polzin, President of the North Star Chapter of ACHMM Is environmental and health and safety (EH&S) management one of the responsibilities of your job? One of the largest gatherings of EH&S managers in the nation, the Academy of Certified Hazardous Materials . Managers (ACHMM) conference, is coming to St. Paul. The North Star Chapter of the ACHMM is the proud host of this year's con- ference. The ACHMM is a nationwide or- ganization of 7,500 environmen-' tal professionals—typically peo- ple who are onn the front lines of managing environmental perfor- mance. Since its founding in 1984, - ACHMM has been recognized as the premier certification organization for environmental professionals. The North Star Chapter consists of about 90 Certified Hazardous Materials Managers (CHMMs) and non- CHMMs from Minnesota and the ■ Business & Industry Practices & Trends for the Hazardous Materials Manager & Environ- mental Manager (industry con- cerns and perspectives) ■ Back to the Basics (CHMM exam refresher). upper -Midwest. The conference theme, "Putting It All Together," is built around the EH&S manager's need for a big picture per- spective on the impact, importance, and implications of today's environ- mental trends and regulations. Topics will cover four general areas. ■ Trends in Hazardous Materials Regulations: Common Sense Ini- tiative to the Year 2000 (state-of- the-art practices) ■ Professional Skills for the Haz- ardous Materials Manager & En- vironmental Manager (non- technical skills such as project management) You can look forward to panel dis- cussions, long and short papers, an emergency response scenario, and the exciting Mystery Spill Game. The ACHMM conference is a great opportunity to learn about state-of- the-art practices, network with other professionals, and get many different perspectives on EH&S management. You can also add to your professional credentials by becoming a Certified Hazardous Materials Manager. If you are interested in learning more about this high quality con- ference event, please call Andy Polzin, North Star Chapter Presi- dent, at 83 2-293 8 or visit the orga- nization's web site at www.achmm.org. 3 City Contacts and more: City of Plymouth Website: www.ci.plymouth.mn.us Community Development 509-5400 Building Inspections 509-5430 Permits, garbage/recycling enclosures, fine code, lock boxes Planning 509-5450 Land use issues, zoning, parking regulations Engineering 509-5500 Solid Waste Coordinators 509-5506 Waste reduction, recycling, pollution prevention Water Resources Engineer 509 -5527 - Surface water management, wetland manage- ment, pollution prevention Senior Engineering Tech 509-5524 -Erosion Control Public Safety Police Division 509-5160 Emergency management, alarm permits, crime prevention Fire Division 509-5120 Other important numbers MN Waste Wise . - 2924681 Resource for reduction, recycling and reuse opportunities for business Hennepin County Pollution Prevention 348-8146 Hazardous Waste Hotline 348-8100 MPCA 296-6300 MnTAP 6274646 Confidential, non -regulatory assistance in reducing waste and pollution. _ (About MnTAP The Minnesota Technical Assistance Program (MnTAP) is a nonregulatory program that assists Minnesota busi- nesses and industries with their envi- ronmental protection challenges. Mn- TAP's assistance focuses on pollution prevention by eliminating or reducing the use, generation or release of toxic pollutants, hazardous substances and hazardous wastes; and waste manage- ment through proper labeling,'storage, transportation, treatment and disposal of industrial waste. Call MnTAP at 621/621-4646 �✓ 1 Common Mercury -Containing Wastes from Businesses - Waste containing mercury must be managed separately from the rest of your company's waste. The following common items either contain mercury or are very likely to contain mercury: ■ Auto hood/trunk switches; ■ Barometers, manometers and thermometers; Dental amalgam; Fluorescent -lamps; Gas-fired appliances with con- cealed pilots (safety device for main burner valve); High Intensity Discharge (HID) lamps; Laboratory chemicals and reagents; Neon signs (except some red and orange colors); Pressure, level, position or temperature -control switches; ■ Relays controlling high current loads (i.e., lighting and heating); Ni "Silent" wall switches; ■ Ballasts and batteries. - The following companies accept items containing mercury for recycling: Greenlights - 785-0456; Mercury Waste Solutions - 628-9370; Recyclights - 948-0626.' These businesses can provide either drop-off or collection of mercury - containing waste at prices'ranging from under $1 to significantly more, depending on quantity and service. For more information on managing mercury -containing waste, contact Hennepin County at 348-8100. Plymouth City Center 3400 Plymouth Blvd. Plymouth, MN 55447 The Advantage is published quarterly by the PBEP to update Plymouth businesses on environmental issues. Editors: Kris Hageman and Margie Vigoren Solid Waste Coordinators, City of Plymouth, 509-5506. Environment, Health and Safety Manager 4 Calendar of Events, " June 17, . . Waste Prevention Pays Workshop JUNE 17, 1998 9:30 A.M. - 1:00 P.M.' (Lunch served at noon) Honeywell Solid State Electronics Cen- terl2001 Highway 55, Plymouth Call 509-5506 for more information. June 19 Hazardous Waste Training Seminar Monthly training presented by Hennepin County Environmental Management. 8 a.m. - 3 p.m., at Hennepin Technical College in Brooklyn Park. Call Betty Nelson at 348-8998 to register. August 2 - 6 Academy of Certified Hazardous Materials Managers National Conference Call Andy Polzin, North Star . Chapter President at 832-2938. Bulk Rate U.S. POSTAGE PAID Permit No. 1889 Minneapolis, Minn. Printed with soy ink on Hopper Papers- Proterra Vellum 1001/6 recycled paper with 80% post consumer content. Project U Alk An Update on Zachary Lane from the City of Plymouth, June 9, 1998 Project Overview Zachary Lane will be reconstructed to a two lane roadway with concrete curb and gutter and storm sewer improvements and an 8 foot wide bituminous trail on the west side of Zachary Lane from 36`h Avenue continuous to County Road 10. The reconstruction is expected to be completed by November 14, 1998, with the final layer of pavement being placed in the spring of 1999. In addition, in 1999, a landscaping element is scheduled for the spring which the City will handle under separate contract. The road contractor on the Zachary Lane project is C.S. McCrossan Construction, Inc. of Maple Grove, MN. Access Access to homes along Zachary Lane will not be affected during the construction except when the contractor will be placing new concrete curb and gutter. Residents affected will be asked to park in a different location on a side street for several days while the concrete is curing. • During the construction process, small segments of Zachary Lane will be closed to traffic. Detour signs will route traffic to either Northwest Boulevard or Nathan Lane. Timeline The following timeline is tentative. It represents the contractor's best estimate of the construction schedule. Of course, weather will affect the schedule. The week of June 15. Work on the project is slated to start Monday, June 15, by tree clearing and grubbing of the stumps. The project has been divided into three stages. Stage 1 will be the segment from 36`h Avenue to County Road 9. The contractor is required to complete all storm sewer and subgrade correction of poor soils along with placement of a gravel base prior to beginning work on Stage 2. Stage 2 is the segment from County Road 9 to the railroad tracks crossing north of Schmidt Lake Road. Stages 1 and 2 will be substantially completed, including bituminous trail and restoration by September 21, 1998. Work on Stage 3, which is the segment from the railroad tracks north of Schmidt Lake Road to Bass Lake Road, is expected to be completed before November 14, 1998. Detours The official detour for this project is Northwest Boulevard and Nathan Lane. Caution Please drive with caution when traveling through the construction area. Also, please explain to your children that for their own safety they should keep away from the construction area and equipment. Questions The City will set up a field office on the project site. We will include a telephone number for the field office in the next project update. If you have questions in the meantime, please call: • Plymouth Sr. Engineering Technician, Dan Campbell at 509-5522 • SEH project engineer, Sue Mason at 490-2018 • SEH Head Inspector, Dave Haugen at 490-2020 Project Hotline The City of Plymouth has initiated a hotline for people who want weekly updates. For a recorded message giving the most up-to-date schedule information as provided to the City by C.S. McCrossan Construction, Inc., call 509-5514. Thank You Road construction is a headache for everyone traveling through the area, but it is particularly frustrating for those who live near the project area. The City of Plymouth thanks you for your patience and cooperation. L MIC League of Minnesota Cities Cities promoting excrnenee June 10, 1998 Kathy Lueckert, Assistant to the City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Ms. Lueckert: - 14 145 University Avenue Fest, St. Paul, biN 55103-2044 Phone: (612) 281-1200 0 (800) 925-1122 Fax: (612) 281-1299 • TDD (612) 281-1290 Congratulations! The League of Minnesota Cities is pleased to announce that your city has been named as a winner in the 1998 LMC City Achievement Awards Program in the Cooperation & Consolidation category and the Public Safety category. The quality reflected in the entries submitted for this year's awards program is evidence that the commitment to innovation and excellence in municipal government is flourishing in city halls across Minnesota. Minnesota cities' efforts to improve our communities has a profound impact on the quality of life and the vitality of our state. We ask that a representative from your city be present at the City Achievement Recognition Ceremony to be held on Friday, June 19 at 8:45 a.m in Ballrooms J & K of the Duluth Entertainment and Convention Center. Please make sure representatives from your city are seated at one of the special tables reserved for City Achievement Award winners. All City Achievement Awards participants deserve special recognition and congratulations for their dedication to city innovation and excellence in government. We're looking forward to sharing your city's important information and ideas with other Minnesota cities at the League's 85th Annual Conference in Duluth, June 16-19. This year, the League will showcase all City Achievement Award entries in a special display at the LMC booth. We hope you will stop and visit with us, pick up a copy of a special 1998 City Achievement Awards brochure, and have a chance to learn what other cities are achieving in the areas of citizen, community and youth involvement; communications; cooperation and consolidation; housing, economic development and community spaces; innovative city services; and public safety. Thank you for participating in this year's City Achievement Awards Program. Please pick up your entry from the LMC booth by 11 a.m. on Thursday, June 18. We will mail judges' comments to you following the conference. We look forward to seeing you at the Annual Conference. Please feel free to c questions. I can be reached at (612) 215-4032 or (800) 925-1122, or by e-mail Sincerely, 4�V�Z Erica Norris Publications Manager ris @f'mnc AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER E CONECT Collaborative ' Advisory Board Meeting June 3, 1998 Members present: Mary Bisek, Barbara Carlson, Susan Fetterer, Cathy Fischer, Joyce Heyer, LaDonna Hoy, Kris Korsmo, Risa Schorr. The May minutes were approved. Treasurer's Report - Mary Bisek o Our financial posture is good o The Sheltering Arms proposal was denied The Treasurer's report was approved. Coordinator's Report - Kris Korsmo (See addendum) o Jason Fortin is interning (St. Thomas U.) to help over the summer o Young Eagles event is June 6, 1998 o The next Let's Do Lunch is June 25, 1998 Strategic Plan to be Revisited: o A sub -committee (Mary, Barb, LaDonna, Susan) will frame Conect staffing needs June 23, 1998, 2:30 PM at TOCP. A second sub -committee will address 2 issues: the self-evaluation model with discussion about possible language changes to make it more child -friendly and the timing of testing. The meeting is tentatively scheduled on June 12, 1998 at 10:00 AM at the ECFE office. Committee members are LaDonna, Kris, Joyce and (unconfirmed) Lisa Taylor. Committee Reports Library - Cathy o Computer at LVC installed; Internet server selected City of Plymouth - Mary o The Boat Project won an award for excellence in programming (1 of 11 given in the state) from the MN Recreation & Park Association. It will be presented at the next city Council meeting Wednesday, June 24, 1998 Wayzata Schools - Joyce o ECFE is done until September 1998. There is a newborns - 8 mos. class in July. Home visits will continue through summer. The Barefoot in the Grass i program still has openings. o ABE continues through July; o L.E.A.F. is on hold until September CICC - Barb o "Let's Do Lunch" was terrific. There were approximately 30 attendees. o The community activity calendar will begin in September, 1998 Respectfully Submitted Susan Fetterer NEXT MEETING: JULY 7, 1:30 PM AT LVC I-494 Corridor Commission/JPO Meeting Minutes of Wednesday, May 13,1998 (Wapproved) 1• Call to Order. The meeting was called to order at 8:45 a.m. by Chair Ross Thorfinnson. Those in attendance were: Ross Thorfinnson, Eden Prairie City Council Dave Lindahl, City of Eden Prairie Lisa Raduenz, LJR, Inc. Larry Lee, City of Bloomington Jill Schultz, JMS Communications Joy Tierney, City of Plymouth Craig Larson, City of Edina Russ Susag, City of Richfield Clarence Shalbetter, Metropolitan Council Curt Gutoske, City of Minnetonka Kate Garwood, Southwest Metro II. Review of Minutes. Minutes from the April 15, 1998 meeting of the 1-494 Corridor Commission were reviewed. Motion to approve the meeting minutes was made by Lee with a second by Tierney. Motion carried unanimously. III. Other Business. Raduenz reported that Supervalu has completed a first draft of a Travel Demand Management (TDM) Plan as required by MnDOT in order to facilitate the construction of an HOV ramp meter bypass at NB 494 and Valleyview Rd. She indicated that the first draft submitted to her on April 291h did not include the actual dollar amounts that Supervalu will commit in subsidizing vanpool usage of the HOV facilities. Raduenz s has asked Neil Libson of Supervalu to rework the plan and to add specific items that the company will provide as incentives to those employees wishing to vanpool or carpool. She will also contact MnDOT and let them know that the TDM Plan will be submitted in the short term. The Corridor Commission was represented by Raduenz (and Dwight Johnson, City Manager in Plymouth) at the April 281h meeting of the Twin West -Plymouth Business Committee Meeting. Raduenz passed out a one-page sheet outlining the Commission's goals and fielded questions, mainly those regarding light rail transit construction, from the audience comprised of local business executives. One attendee has called since the meeting and asked to meet with Raduenz to discuss transportation issues in more detail, which she has agreed to do. Shalbetter reported that the Met Council had another meeting of the Regional Parking Study group and that Lyle Berg of Bloomington and Fran Hoffman of Edina spoke at the meeting about suburban parking issues. Other interesting parts of the meeting included a discussion of a proposed private parking facility in downtown Minneapolis that will charge approximately $300 per space per month, and include amenities such as a car wash and maintenance facilities on-site. Shalbetter indicated that the suburban presentations included a discussion of the fact that church parking facilities are now being rented off-site due to the increase in church -going families, and that shuttles are commonly used on Sundays when parking is difficult or impossible close to the ehurch buildings. Shalbetter also indicated that the suburban speakers mentioned that the current method of looking at parking construction in suburban areas is to provide less parking than normally required at the onset of a developer's project, and to reserve surrounding land to the development for future parking if necessary. Garwood reported that Southwest Metro will be initiating new 53R route service designed for second and third shift employees to specific areas along the corridor, including the Minnetonka Corporate Center as of June 1, 1998. Southwest Metro received a grant from South Hennepin County to provide service under a six-month demonstration program. 1 1>11 2,01 The official mapping process is complete. Raduenz has received five city resolutions which she has forwarded on to MnDOT (Dick Stehr) with a letter from Chair Thorfinnson asking for a "full -build" mapping option. More information on the official mapping process will be provided in future meetings of the Corridor Commission. The Transit Providers' Subcommittee has asked Raduenz to send a survey to approximately 500 employers with 50+ employees in the Corridor, asking where employees home addresses are and what times of the day in which they typically work. LJR staff has sent out the surveys, and the deadline date for return via facsimile is May 15th. LJR staff will tabulate answers and provide the information to the Transit Providers' group at one of its upcoming meetings. This information will be used to determine potential transit patron usage for future routes along the 494 corridor. Raduenz and Gutoske will make a presentation to the Minnetonka/Twin West Chamber of Commerce at its scheduled June 3, 1998 meeting and report to the Commission at the June meeting. There will be a City Engineers' meeting immediately following the Corridor Commission meeting in the same room (Heritage 2) if anyone is interested, and an upcoming Transit Providers' meeting has been scheduled for May 28th from 3-4:30 p.m. in Prairie Rooms A/B of Eden Prairie City Hall. Larson reported that MnDOT and the Met Council have asked Edina to allow between 150 and 200 parking spaces for a park-and-ride lot just south of Jerry's grocery store in Edina (north of 50a, Street and east of Vernon). Larson indicated that there would not be that many spaces available, but that there might be some potential use for the site as a park-and-ride facility. Chair Thorfinnson requested that Larson (treasurer) send a check to the Minnesota Transportation Alliance to renew its membership for 1999. Raduenz asked for permission to renew the Corridor Commission's membership in the Association for Commuter Transportation (ACT). Both requests were approved with a motion made by Lee and a second by Larson. Motion passed unanimously. IV. Treasurer's Report. Larson requested deferment of this report until the June meeting because of being overworked. V. I-494 Corridor Tour Plans. Gutoske provided an overview of the planning meetings held by the Corridor Tour subcommittee. The tentative date for the Tour is June 22, 1998, although Chair Thorfinnson will be out of town. This schedule is still up in the air as Raduenz has been unable to confirm the attendance of key Congressional members and staff on any one specific date in late June or early July. Gutoske indicated that the group has planned a tour to include things that work well on the corridor and things that do not, and that the preliminary logistics discussed will have the Tour start at the Mall of America transit hub before spending approximately one hour on the bus. Lindahl suggested that another backup date be scheduled for the tour. Raduenz suggested that any one of several mayors of communities along the corridor could provide a commentary for the tour, including former Chair Tierney. Tierney indicated that if she were to speak it would demonstrate that the seven communities "are in the commission together". Lindahl suggested that a short two or three minute video could be produced and played on the bus while boarding was occuring or as the bus got underway. The video would include clips of city public officials welcoming the group on -board and describing their individual thoughts about the importance of 494. Thorfinnson recommended the services of the Eden Prairie Audio- Visual staff and said that he would talk with them about producing the video with the help of the Tour subcommittee. Schultz will talk to staff people ahead of time and prepare a short sheet of questions to prompt officials for the video. The next meeting of the Tour Subcommittee has not yet been scheduled. VI. Draft Newsletter. Schultz passed out black -and -white copies of the first 494 Corridor Commission newsletter and asked for comments by commission members. Lee suggested that a description of what the companies do (those who wrote letters that were included in the newsletter) be added. Most of the comments were positive and Schultz will rework the newsletter draft to prepare it for a mass mailing in June. Schultz also presented costs of mailing and production of the newsletter, and asked for direction as to howmany copies should be printed and mailed. Thorfinnson responded that he felt that since this was our first effort, we should be inclusive rather than exclusive and send the newsletters to all households within one mile of the corridor on either side, and to include as many employers as possible. Gutoske suggested that the Commission wait until the second issue before printing a mailback card to allow persons to take their names off of the mailing list. Lee suggested that the first edition be overprinted and that the local Chambers of Commerce should mail out copies to their members as well. He also suggested that we should be printing information as to construction schedules and whether or not lanes will be closed or when delays will be felt. Schultz agreed and will rework the newsletter issue for the June mailing date. VII. Discussion on 1998 Corridor Commission Work Plan Elements. Thorfinnson deferred this item to the June meeting of the Corridor Commission because of a lack of time. Meeting adjourned at 10:25 a.m. l 3a Jean Lyons _ From: Dwight Johnson Sent: Monday, June 08, 1998 11:43 AM To: 'jantsch@ibm.net' Cc: Jean Lyons Subject: Activity Center Dear Ms. Jantscher: Thank you for your e-mail correspondence on the activity center issue. We, too, were disappointed with the turnout. It was considerably less than the turnout for the special election we held on the Ice Arena issue in May, 1996. We discussed voting in November instead of May, but our architect informed us that the bids would be the lowest if we can design the project this summer and fall and bid it next December or January. Also, even a one percent inflation in the project cost over the next six months would have cost us much more than the special election did. Again, we had no way of knowing the turnout would be as low as it was. The project was actually moved to its currently proposed location from a location on Plymouth Boulevard to save a significant stand of trees elsewhere in the park. The architect has been asked to save important environmental features such as the trees and wetlands in his design of the 34th avenue site if the council authorizes his continuation of design work. There will be public meetings on the design before both the Planning Commission and City Council before the project is actually built. The Council can proceed with the project if it wishes to do so. Whether or not it actually does proceed will be up to the council in the coming months. Your correspondence will be copied for each council member. Again, thank you for your correspondence. Sincerely, Dwight D. Johnson City Manager Page 1 Dwight Johnson From: Internet Contact Sent: Monday, June 08, 1998 10:26 AM To: Dwight Johnson Subject: FW: activity center Good morning Dwight - This e-mail arrived via our Web site. I have acknowledged the e-mail informing Peggy Jantscher that you or someone from the Administration Department will be getting back to her. Please be sure to copy me on your response. Thanks. Jean From: Mark A. JantschegSMTP:jantsch@ibm.net] Sent: Saturday, June 06, 1998 11:16 PM To: contact@ci.plymouth.mn.us Subject: activity center Hello—I am from Precinct 10 and am disappointed at 1. the low voter turnout for the Activity Center proposal 2. the fact that this project can go ahead with such a low voter turnout! 3. the fact that this project can go ahead with such a low difference between yes and no votes! 4. the fact that the city didn't attach this issue to a major voting date (or other major issues) when the turnout is higher and the real view of the people is heard. Our precinct, I noticed, had the highest number of no votes. I believe that this is because the project is destroying much more of Plymouth Creek Park than anyone realized. And we in precinct 10 are near this park. PLEASE, PLEASE reconsider this proposal. Plymouth supposedly prides itself on its parks, but this time is most certainly destroying one of the best. Sincerely, Peggy Jantscher (612) 553-1113 jantsch@ibm.net Page 1 June 9, 1998 CITY OF PLYMOUTFt Sally Strand, Secretary BASS LAKE IMPROVEMENT ASSOCIATION 11931 - 54' Avenue North Plymouth, MN 55442 SUBJECT: STORM WATER DRAINAGE CHANNEL SOUTH OF 59TH AVENUE ON THE NORTH SIDE OF BASS LAKE Dear Sally: Thank you for your letter dated June 3, 1998, regarding the above referenced drainage channel. As you are now aware, the City has created a shallow siltation basin to improve the water quality for Bass Lake. After cleaning existing sedimentation from the channel bottom, it became apparent that steep side slopes posed a safety hazard. For that reason, the decision was made to extend the storm sewer pipe approximately 80 feet downstream. The top of the sewer pipe was then filled in with soil, seed and mulch were then installed. In response to your question regarding the placement of rip -rap and filter fabric in the channel bottom from the sediment pond to the beginning of the newly installed pipe outlet, I offer the following information: The vertical elevational difference from the pipe bottom to the normal water elevation in the pond is approximately 1.5 feet. This creates a fairly gentle grade in which storm water will flow over the length of the channel. Given this situation, vegetation will eventually reestablish. Minor bank erosion may occur, however this should not be considered a major problem. I believe a vegetated channel is more desirous from a water quality standpoint than a rip -rap lined flume. For this reason, the City will not provide rock for this location. However, I have previously discussed with homeowners and agreed to provide a truck load of rip -rap material for the banks nearest Bass Lake lying downstream of the newly created sedimentation pond. As you mentioned in your letter, this would be a City/Association partnership whereby the City will provide the material while the Association will provide the labor to place the rock. Please let me know when you wish to proceed with this work and I will coordinate the rock delivery. PLYMOUTH A Beautiful Place To Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 .,..,.„x<<.. www.d.plymouth.mn.us Sally Strand, Secretary Page 2 Please contact me if you have any questions at 509-5524. Sincerely, Darrell Johnson Sr. Engineering Technician cc: Fred G. Moore, Director of Public Works Daniel L. Faulkner, City Engineer Ron Quanbeck, Assistant City Engineer Shane Missaghi, Water Resources Engineer DATEMMStrand.doc 1193150 Ave. No. Plymouth, MN 55442 June 3, 1998 Dwight Johnson, City Manager Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Dwight Johnson: Thank you very much for getting back to me in a timely basis this morning concerning the catch basin at the north end of Bass Lake in Plymouth. It is reassuring to know that you are there to help in a time of concern by City of Plymouth residents and I appreciate the time you took talking to me and to the city. I went to the site to assess the situation myself, and after explanations by Sr. Engineer, Darrell Johnson, and looking at the erosion that is taking place already since the dredging this winter, I felt fairly comfortable with the City's decision. What makes me still uncomfortable is that we now have 80 feet of pipe replacing 80 feet of what once was nutrient cleansing cattails and vegetation. Hopefully, the dredged pond on the site and the cattail wetlands immediately surrounding the pond will filter the nutrient and chemical filled rainwater from the rooftops, driveways and streets. Bass Lake Association will continue to assess the situation and keep Shane notified of the results. We would like to work a City/Association Partnership in financing/labor and ask the city to provide us with about 3 truckloads of rip rap and plastic fabric for below the rip rap. With this material we could use our labor to hold some of the rapidly eroding soil from the bottom of the creek and the sides both before and after water reaches the basin and the lake. I think this would benefit the city (less dredging), the lake homeowners (no silt fans) and the creek homeowners (less bank erosion). Could we work something out? Again, thank you for your prompt action and concern on behalf of all members of Bass Lake Improvement Association and the immediate watershed. Truly yours, WG4 9•� Sally J. Strand, Secy. Bass Lake Improvement Association Darrell Johnson Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Darrell Johnson: E-- 11931 54h Ave. No. Plymouth, NW 55442 June 3, 1998 Thank you very much for taking time this morning to describe to me, and show me, the corrections to the problems in the catch basin/creek at the north end of Bass Lake in Plymouth. I'm sorry I took the valuable time of so many workers during the learning process but many of us felt it was necessary It is reassuring to know that you are there as a teacher, as well as, an engineer in a time of concern by City of Plymouth residents. I would also like to thank you for the initial dredging of the catch basin, on behalf of the lake homeowners. The pond looks good, the vegetation is returning, the ducks are happy and, from the looks of the silt horseshoe forming in the pond, the pond appears to be doing its job as a catch basin. Thank you for work well done. As you know, I went to the creek site to assess the situation myself, .and after your explanations, and looking at the erosion that is taking place since the dredging this winter, I felt fairly comfortable with the City's decision. What makes me still uncomfortable is that we now have 80 feet of pipe replacing 80 feet of what once was nutrient cleansing cattails and vegetation. Hopefully, the dredged pond on the site and the cattail wetlands immediately surrounding the pond will filter the nutrient and chemical filled rainwater from the rooftops, driveways and streets. I can appreciate the need for easement access to the pond for future dredging ... but hopefully, not too soon. Bass Lake Improvement Association will continue to assess the area and keep Shane notified of the results. We would like to work a City/Association Partnership in financing/labor and ask the city to provide us with about 3 truckloads of rip rap and plastic fabric for below the rip rap. With this material we could use our labor to hold some of the rapidly eroding soil from the bottom of the creek and the sides both before and after water reaches the basin and the lake. I think this would benefit the city (less dredging), the lake homeowners (no silt fans) and the creek homeowners (less bank erosion). Could we work something out? We had talked of a nutrient filter to fit on or near the storm sewer pipe and I said that I would contact my sources. It seems that there are 7 or 8 types of experimental solutions to nutrients but they are all still experimental except the Alum Treatment Plants which this state doesn't allow and the grit chambers which are being put into the Chain of Lakes. Since we have the catch basin, the grit chamber would be redundant. We are considering the Whole Lake Alum Treatment to be paid for by our Association. We'll have to wait for the centrifuge system to become more fully developed I would like to see it used experimentally near the wetlands on Zachary Lane as long as the work is being done this year. The City could be the showcase for other developing cities! Again, thank you for your prompt action and education on behalf of all members of Bass Lake Improvement Association and the immediate sub -watershed Truly yours. Sally J. Strand, Secy. 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I- U � '0 ti ' ++ b R 0 0 0 c7 N N N N N N N M M M M M M M 0 4b El cd .15� o u+ w°aa � A ,,03 a o W •> r~ .an �i N rh � �O t* .r �� O E" c� 'S rh T=3 0 a O y �+ i� O O 'OO L. s. l :" i- 0 x N N 0 I- O � x O R 0 c7 N N N N N N N M M M M M M M T=3 0 a June 10, 1998 Honorable Mayor and City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447-1482 Honorable Mayor and City Council: CITY of ORONO Municipal Offices Street Address: Mailing Address: 2750 Kelley Parkway P.O. Box 66 Orono, MN 55356 Crystal Bay, MN 55323.0066 The Orono City Council, at its June 8, 1998 meeting, requested a letter be sent to the Plymouth Mayor and City Council to express the Orono Council's appreciation for your hospitality at the May 27 joint work session, and to indicate the Council is excited about the two cities working together on the Ferndale Road project. This is an important cooperative project that will improve Ferndale Road while preserving the character of the area. Sincerely, Ronald J. Moorse City Administrator RJWsv cc: Dwight Johnson, City Manager Fred Moore, City Engineer Telephone (612) 473-7357 a FAX 473-0510 DRAFT 06/12/98 11:55 AM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING JUNE 24,1998 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes .are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.1 Plymouth Civic League: 4. 1.1 Music in Plymouth July 1 (Wes Clemens) 4.1.2 Fun Run, June 27 (Mele Willis) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.1 Approve proposed City Council Minutes * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING June 24, 1998 Page 2 6.2 Approve Disbursements 6.3 Approve On -Sale and Off -Sale 3.2 Malt Liquor Licenses 6.4 Approve On -Sale 3.2 Malt Liquor License with conditions for West Medicine Lake Community Club 6.5 Approve Lot Division for The Village at Bassett Creek PUD, located in the northwest quadrant of Highway 55 and Revere Lane North. Rottlund Homes, Inc. (98 100) *6.6 Approve Comprehensive Plan Amendment to add trails to the Sidewalk/Trail System Plan. City of Plymouth. (98079) *6.7 Approve Rezoning from RSF-1 (Single Family Detached 1) to RSF-2 (Single Family Detached 2) and a Preliminary Plat to allow the creation of 14 single family lots for the northern portion of the Minneapolis Laestadian Lutheran Church site located at 13030 47`h Avenue North. Janco, Inc. (98063) 6.8 Approve Conditional Use Permit, Site Plan, and Variance for a convenience store with motor fuel sales, car wash, and 24-hour operation and a minor automobile repair center at the northeast quadrant of I-494 and Co. Rd. 6. Amoco Oil Company & National Tire and Battery. (98064)&(98066) *6.9 Approve Zoning Ordinance Text Amendment to allow variety, book, fabric, furniture and carpet stores up to 10,000 square feet in the C-2 Zoning District. GEMEnterprises, Inc. (98073) 6.10 Approve Revisions to SFG SoftwareContract 6.11 Adopt Revisions to Advertising Policy for City Publications 6.12 Approve Variances to construction of an 8 -foot by 20 -foot garage expansion in the front yard and a 12 -foot by 16 -foot porch in the rear yard at 17205 Second Avenue North. Stanley Skytte. (98072) * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING June 24, 1998 Page 3 6.13 Establish Special Council Meetings (July 29, August 12, and August 26 at 7 PM) to Discuss Proposed 1999 Budget 6.14 Approve Lot Division and Variance to create a new single family lot at 1235 Peony Lane North. William and Joyce Williams. (98044) 6.15 Approve Tobacco License Application for Vintage Market Wines & Spirits 6.16 Accept 1997 Comprehensive Annual Financial Report 6.17 6.18 7. PUBLIC HEARINGS 7.1 Drainage Easement for Ponding: Lot 1, Block 2, The Ponds at Bass Creek 2"d Addition 7.2 Drainage and Utility Easement: Lots 1 and 2, Block 1, Forster Preserve, Plat 3 7.3 A Portion of Co. Rd. 9 Right -of -Way: Minnesota Lane to Juneau Lane adjacent to Lots 1-9, Block 3, Parkview Ridge Addition 8. GENERAL BUSINESS 8.1 Adopt Ordinance to Repeal Plymouth City Charter Section 5.02, Subd. 1, and Amend Section 5.02, Subd. 2, regarding Contributions (unanimous Council vote required) *8.2 Deny a Land Use Guide Plan Amendment to reguide land from LA -1 (Living Area 1) to P -I (Public/Semi—Public/Institutional); and Rezone land from RSF-1 (Single Family Detached 1) to P -I (Public/ Institutional) for property located at 3110 East Medicine Lake Boulevard. Association Free Lutheran Bible School. (98042) * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING June 24, 1998 Page 4 (postponed from May 20) *8.3 Approve Rezoning from CC -R (City Center Retail) to CC -RE (City Center Retail Entertainment), Site Plan, Conditional Use Permit and Variance for a freestanding restaurant with liquor and office building to be located on the west side of Plymouth Boulevard between 34`' and 35`h Avenue. Brew Farm Concepts, Inc. (98027) 8.4 Authorize Preliminary Design and Specifications for Activity Center/Field House 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Consider Letter from Nick Hyduke 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval.