HomeMy WebLinkAboutCouncil Information Memorandum 01-16-1998JANUARY 16, 1998
1. COUNCIL MEETING SCHEDULE.
NOTE: Ward 1 Councilmember Tim Bildsoe meets with residents and receives their
comments in the Administration Library, beginning at 6:00 PM before each
Regular Council meeting.
JANUARY 21, 7:00 PM
JANUARY 26, 6:00 PM
2. MONDAY, JANUARY 19
3. WEDNESDAY, JANUARY21, 5:00 PM
4. TUESDAY, JANUARY 27, 7: 00 PM
5. WEDNESDAY, JANUARY 28, 7: 00 PM
6. THURSDAY, JANUARY 29, 7.00 PM
7. MEETING CALENDARS
REGULAR COUNCIL MEETING
Council Chambers
SPECIAL COUNCIL MEETING
Topic: Annual Area Legislators Meeting
Public Safety Training Room
MARTIN LUTHER KING, JR. HOLIDAY— City
Offices Closed
COUNCIL SUBCOMMITTEE ON BUSINESS
RELATIONS, Medicine Lake Room
PLANNING COMMISSION, Council Chambers
PACT, Hadley Lake Room
GLEASON LAKE DRIVE AREA
NEIGHBORHOOD MEETING, Wayzata Central
Middle School, Room A407, Teachers Lounge
January and February calendars are attached.
(M-7)
CITY COUNCIL INFORMATION MEMO
January 16, 1998
b) Notice of homeowners association name change: East Parkers Lake Improvement
Association is now Friends of Parkers Lake. (1-1 b)
c) City news release for the February 7 Fire and Ice Festival. (1-1c)
d) Association of Metropolitan Municipalities Fax News. (1-1d)
2. MEETING MINUTES
a) Basset Creek Water Management Commission December 18, 1997 meeting.
(I -2a)
b) Unapproved minutes for Plymouth Human Rights Commission January 8
meeting. (I --2b)
c) City officials and District 281 social studies teachers December 3, 1997 meeting.
(I --2c)
3. STAFFREPORTS
a) List of 1998 Council Coordinating Representatives, and representatives to
agencies and boards. (I -3a)
b) Report from Assistant Manager Kathy Lueckert to the Plymouth Charter
Commission on discussions at the January 7 City Council meeting regarding the
supermajority issue. (I --3b)
c) Report from Transit Coordinator John Sweeney on regional transit capital funding
requests. (I -3c)
d) 1997 year–end report on the state of the City's information technology from
Information Technology Manager Stan Birnbaum (1-3d)
4. CITIZEN COMMUNICATIONS POLICY— CORRESPONDENCE
A status report on the most recent correspondence is attached. (7--4)
5. CORRESPONDENCE
a) Letter to councilmembers from Transit Administrator John Sweeney extending an
invitation to the second Reverse Commute Job Fair on March 12. (I --5a)
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CITY COUNCIL INFORMATION MEMO
January 16, 1998
b) Letters from the Shenandoah Homeowners Association to the Mayor and City
Council regarding the siding project. (I -Sb)
c) Letter to the Minnesota Attorney General's Office, copied to the Mayor, from
Marilyn Buman regarding caller the ID feature on telephones. (I -Sc)
d) Thank you letter from West Suburban Mediation Center for City financial support
of the program. (I--Sd)
e) Correspondence between Marsha Videen and City staff concerning the feasibility
study for Parkers Lake. (I -Se)
Gleason Lake Drive Area
Neighborhood Meeting
Thursday, January 29th
7:00 p.ni.
Wayzata Central Middle School
Room A 407, Teacher's Lounge
Mayor Joy Tierney and representatives from the Plymouth City Council will
meet with residents from the Gleason Lake Drive Area to discuss traffic issues
on Gleason Lake Drive.
A representative from the City of Plymouth's Engineering Department and the
Plymouth Police Department's Traffic Enforcement Unit will also be in
attendance.
rip City of Plymouth
3400 Plymouth Boulevard, Plymouth MN 55447
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N CI 1 05 HAQITAT POR HUMANITY
ART !XHINT
Presented by:Henn. Artists of Robbin Gallery
January31 = February 26
Exhibited at:Robbinsdale Fire/Police Station
Community Room
4101 Hubbard Avenue North
( 2 blocks southeast of gallery j
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Sunday, February 8,
1998 2:00 - 4:0 p.m.
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Sa Su Tues Thurs : 12:0@ - 4:00 p.m.
A Mon and Wed 6:00 - 8:00 p.m.
• (612) 537-59W
You are cordially invited to view a showcase of
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■ o have doubted works to 1998'Twin Cities
• Habitat for Humanity Home Buyers.
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January 12, 1998
City Council Members
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Sirs/Madams:
This letter serves the purpose of informing you that our organization, formerly known as
East Parkers Lake Improvement Association (EPLIA), has changed its name to FRIENDS
OF PARKERS LAKE (FOPL). Our membership, representative of the many households
who reside near Parkers Lake and/or enjoy its many benefits, voted for this change at our
Fall 1997 General Membership Meeting. The name change better reflects our mission of
promoting the protection, preservation, care and improvement of Parkers Lake.
Regards,
s
HowardJim
Vice President
FOR IMMEDIATE RELEASE
January 12, 1998
CITY OF
PLYMOUTR
FOR MORE INFORMATION
Karol Greupner, 509-5223
GET FIRED UP FOR WINTER:
PLYMOUTH FIRE AND ICE FESTIVAL SET FOR FEBRUARY 7
A free day of family fun is in store at the annual Plymouth Fire & Ice Festival on Sat., Feb. 7,
2-7 p.m., at Parkers Lake Park, Co. Rd. 6 and Niagara Ln., in Plymouth.
Activities include hayrides, dog sled demonstrations, youth ice fishing contest, youth skating races, an
ice sculpting demonstration, snow bowling, Viking kick sleds, ice miniature golf, music and magic,
fireworks at dusk and much more. The replica of the historic Parkers Lake cabin will be dedicated as
part of the festivities at 2 p.m. The festival will include three new features this year — story telling by
Carol McCormick, the Snow Queen, a skating show performed by the Plymouth Ice Center Skating
School and Artistry on Ice. Artistry on Ice is an opportunity for attendees to help paint a huge mural on
the lake.
Festival -goers can keep warm around a bonfire. The concession stand will offer the ingredients for
s'mores. In addition, brats and hot cocoa will be available.
"Fire and Ice is always a great day in Plymouth. During the winter, a lot people don't get out and about
as much. The Fire and Ice Festival brings us together as a community and reminds us how much fun
winter can be," said Event Coordinator Karol Greupner.
Plymouth Fire and Ice is sponsored by the Plymouth Parks and Recreation Department and area civic
and business groups. For more information, call 509-5200.
-30-
PLYMOUTH A Beautifu[Pface To Live
3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
®p-- Wp" www.d.plymouth.mmus
Fire & Ice Festival
Parkers Lake Park
Co. Rd. 6 & Niagara Ln.
(1 mi. west of 494 & Co. Rd. 6 intersection)
SATURDAY, FEB. 7, 1998
2-7 p.m.
This event is co-sponsored by: The Plymouth Civic League, CUB Foods Plymouth, DNR
MINNAQUA Program, Erickson's New Market, First Bank Plymouth, Franklin National Bank
Plymouth, Friends of Parkers Lake, Highway SS Party Rental, J. P. Food Service, MTI Toro, Medina
Entertainment Center, Minnetonka/Plymouth Rotary Club, Norwest Bank Plymouth, Plymouth Lions,
Radisson Hotel & Conference Center -Plymouth, Rainbow Foods, Rod Gove Sign Painter and
Plymouth Parks and Recreation.
For more information, call Plymouth Parks and Recreation Dept., 509-5200.
SCHEDULED EVENTS
2:00
Ribbon Cutting Ceremony - Parkers Lake Log Cabin
2:00-5:00
"Artistry on Ice" (Help paint a huge mural on the lake)
3; 4; 5:00
Storytelling by the "Snow Queen" (Carol McCormick)
2:30-4:30
Youth Ice Fishing Contest (prizes for all 12 & Under)
3:00-3:30
Plymouth Panda Precision Figure Skating Line Performance
4:00
Youth Skating Races Begin (ages 4-14)
5:00
Northern Lights DJ Show
6:15
Eric the Juggling Magician
6:45
Fireworks iN���
ON-GOING EVENTS
* Bonfire
* Recreational Ice Skating
* Concessions
* Ice Miniature Golf
* Dog Sled Demo * Ice Rescue Demonstration
* Hayrides
* Snow Bowling
* Hockey Goal Shooting * Viking Kick Sleds
* Ice Carving
Demo * Winter Camping Demo
This event is co-sponsored by: The Plymouth Civic League, CUB Foods Plymouth, DNR
MINNAQUA Program, Erickson's New Market, First Bank Plymouth, Franklin National Bank
Plymouth, Friends of Parkers Lake, Highway SS Party Rental, J. P. Food Service, MTI Toro, Medina
Entertainment Center, Minnetonka/Plymouth Rotary Club, Norwest Bank Plymouth, Plymouth Lions,
Radisson Hotel & Conference Center -Plymouth, Rainbow Foods, Rod Gove Sign Painter and
Plymouth Parks and Recreation.
For more information, call Plymouth Parks and Recreation Dept., 509-5200.
January 13, 1998 4:08 PM From: AMM Fax ;F: rage z or z
AMM FAX
NEWS
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January 12-16, 1998
as
Association of
Metropolitan
Municipalities
Legislators want more
contact with local officials
egislators would like more
contact with their local
elected officials, according to a
recent survey conducted on
behalf of the AMM.
JMS Communications & Re-
search conducted a survey this
fall of 18 legislators to learn how
the relationship between local
officials and their legislators can
be improved.
One factor prompting the AMM
to conduct the survey was a
perceived shift of legislators'
view of local government as
being a partner in problem
solving to being "just another
special interest group:'
It seems legislators would
agree that relationships have
atrophied, but that communica-
tion would help the situation.
According to one legislator, "As
a whole, I think relationships
have deteriorated. People are
not getting together and talking
- legislators and local officials.
There ought to be a lot more
dialogue:'
Another legislator said, "The
mayor and city manager should
visit their legislators. If elected
officials worked together better,
it would help;'
Two other themes which
emerged from the survey are:
♦ AMM should spend more
energy fostering relationships
with legislators.
♦ AMM should be more proac-
tive, rather than reactive.
As far as AMM's role, the legisla-
tive responses indicated that the
AMM should "serve as a common
communicator or bridge be-
tween legislators and local
officials;' and that the AMM
needs to continue encouraging
more local officials to directly
contact their representatives
concerning the key issues of the
city and the AMM organization
as a whole.
An executive summary of the
survey report will be distributed
to the membership in the next
few weeks.
In the meantime, the AMM will
be gearing up its Legislative
Contact System. A seminar
highlighting key legislative issues
and lobbying tips will be held at
the AMM office on Tuesday, Feb.
3 from 4-6 p.m. More information
will be mailed to you.
Managers/administrators are
encouraged to share this fax
with your mayors and
councilmembers.
We believe it is vital to the
interest of all cities to improve
the relationship between legisla-
tors and local officials.
Bassett Creek Water Management Commission
Minutes of the Meeting of December 18, 1997
Call to Order.-
1 ;' 'a
The Bassett Creek Water Management Commission was called to order atli-05 p.m., Tliursd y,
December 18, 1997, at the City of Golden Valley City Hall by Chairman Enck: ' '
Roll Call:
Crystal: Commissioner Tom Mathisen Counsel: Curt Pearson
Golden Valley: Commissioner Ed Silberman Engineer: Len Kremer
Medicine Lake: Commissioner John O'Toole Recorder: Pat Schutrop
Minneapolis: Alternate Jodi Polzin
Minnetonka: Commissioner Lee Gustafson
Ne►v Hope: Commissioner Peter Enck
Plymouth: Commissioner Ron Quanbeck
Robbinsdale: Commissioner Maria D'Andrea
St. Louis Park: Commissioner Michael Rardin
Also present: Phil Belfiori, Board Conservationist, MN Board of Water & Soil Resources
David Hanson, Alternate Commissioner, City of Golden Valley
Nancy Azzam, League of Women Voters
Fred Salsbury, Director of Public Works, City of Golden Valley
Approval and/or Correction of Minutes:
The minutes of October 16, 1997, were presented. Mr. Gustafson moved and Mr. Mathisen
seconded approval of minutes. Carried unanimously.
Financial Statements:
1. Mr. Silberman presented the Treasurers Report as of December 18, 1997. The checking
account balance is $715.94. The investment balance is $77,954.16, plus two commercial
papers in the amount of $105,550.15 (due January 12, 1998) and $204,836.84 (due
February 17, 1998) for a total investment balance of $388,341.15. The construction
account is as follows:
Construction Account Balance .................................... $118,651.33
Commercial Paper ............................................ $209,127.40
Long -Term Investment ........................................ $1,000,000.00
Money Held for Medicine Lake ..................................... $5,000.00
Total Construction Account Balance .............................. $1,332,778.73
The construction escrow amount held by the City of Minneapolis is $214,396.42. The
Treasurers report was accepted as presented and ordered to be filed subject to audit.
2. Mr. Silberman presented an audit proposal received from George M. Hansen Company in
the amount of $1,130 (an increase of $50 from their 1997 proposal). Mr. Silberman moved
and Ms. Polzin seconded the motion to retain George M. Hansen Company to prepare the
Page I
Communications:
Chairman:
1. Correspondence and Environmental Assessment Worksheet were received from SRF
Consultants concerning a I-394 and County Road 73 project in Minnetonka.
2. Correspondence was received from Art Kalmes, Barr Engineering Company, clarifying
responses to review comments made by Wenck & Associates concerning the Minnetonka
Water Resources Management Plan.
3. Correspondence was received from Mayor Mary Anderson, City of Golden Valley,
responding to the Commission's letter mailed to Commission member mayors. Mayor
Anderson restated Golden Valley continues to favor establishing a citizens advisory
committee.
Counsel:
1. Steve Peaslee, former Commissioner, died Sunday evening, December 14. Mr. Peaslee
served as Commissioner representing the City of Crystal from 1994-1996.
Appraisal credits and other information requested by the Corps of Engineers for the
Bassett Creek flood control project were received from City of Golden Valley and Barr
Engineering Company.
3. A Minnesota Wetlands and Surface Water Resources map was received from the
Minnesota Department of Natural Resources.
4. The Minnesota Board of Water and Soil Resources submitted an executive summary
stating their purpose and mission and this statement was provided to each commissioner.
5. Mr. Pearson reviewed BWSR's meeting minutes and had nothing to report to the
Commission.
6. Mr. Pearson referred a memorandum and reported entitled, "Minnesota Routine
Assessment Method for Evaluating Wetland Functions (MNRAM), Draft Ver. 2.0" to
Mr. Kremer. The Commissioners are asked to contact Mr. Kremer if they would like a
copy.
7. Correspondence was received from Richard Stehr, Metro Division Engineer, Minnesota
Department of Transportation, concerning the Wirth Lake Water Quality Plan. The letter
confirms Mn/DOT's interest in participating in the Wirth Lake Water Quality Plan.
According to the letter, Mn/DOT is mainly concerned about being involved is the pond -
banking system. Mr. Pearson received a memorandum of understanding faxed to him
from Dennis Larson of Mn/DOT. This was received just before today's meeting.
Mr. Pearson will distribute the fax to the Commissioners for their review and Mr. Kremer
will comment at the January 1998 meeting. Mr. Enck asked the Commission counsel to
include his review comments.
Corps of Engineers:
1. Mr. Kremer talked with David Raasch, Project Manager, Corps of Engineers, who is
reviewing the credit information submitted by the Commission and the various cities.
Mr. Raasch expects to have a preliminary evaluation completed by the end of January
Page
-I:--
The water quality data was received on December 5, 1997. The data is needed to calibrate
the models used to do the evaluations. The delay in receiving this data will postpone the
completion of the work.
To date, of the $95,000 budget, $30,000 is expended which shows that a significant amount
of work still needs to be completed. Mr. Kremer estimates by the end of January 31,
1998, approximately $30,000 to $40,000 of work will need to be done. Mr. Kremer
requested the Commission to carry over the Medicine Lake Watershed and Lake
Management Plan into the 1998 budget.
3. Water Quality Management Policy. In October 1997, the Commission approved
modifications to handle runoff from highway areas and street improvement projects.
Mr. Kremer is recommending an additional modification to the Water Quality
Management Policy. This would allow alternative water quality features to be approved
by the Commission without the formal variance process in cases where water quality is not
compromised. The recommended paragraph is as follows:
"Alternative water quality management features may be used where on-site ponds are not
feasible. Alternative features must be designed to provide water quality benefits that
exceed or are equal to those benefits provided by the respective pond required by
management classification."
Mr. Pearson suggested that "...as approved by the Commission." be added to the end of
the recommended paragraph.
Mr. Pearson suggested a resolution be prepared for adoption by the Commission stating
the above recommended paragraph to the Water Quality Management Policy. Mr. Enck
asked the Commission engineer to send a copy of the recommended addition to the Water
Quality Management Policy to the member cities requesting them to compare it with their
stormwater management plan and return their comments. After comments are received
from the communities, a resolution can be prepared for adoption by the Commission. The
Water Quality Management Policy recommendation will be added to the March agenda.
Miscellaneous:
1. Mr. Phil Belfiori, Board Conservationist for the Minnesota Board of Water and Soil
Resources, attended today's meeting to introduce himself and get acquainted with the
different groups that work with BWSR. Mr. Belfiori serves Hennepin, Carver, and Scott
counties.
Adjournment
It was moved by Mr. Gustafson and seconded by Ms. D'Andrea that the meeting adjourn.
Chairman Enck adjourned the meeting at 1:20 p.m.
W. Peter Enck, Chairman
Tom Mathisen, Secretary
55-M&I
Pat Schutrop, Recorder
Date:
Page 5
Plymouth Human Rights Commission
January 8, 1998
UNAPPROVED MINUTES
Present: Anna Richey, Jessica Timman, Harvey Guttmann, Akash Srivastava,
Mitzi Heath, Nathan Michael, Art Johnson, Jackie Fraedrich
Staff: Kathy Lueckert, Sara Cwayna
Citizen: Louis Villaume
Excused: Jeff Richards, Laurie Levi
Absent: Frenchie Henderson, Gordon Ortler
Call to Order
Kathy Lueckert called the meeting to order at 7:35 p.m.
Approval of Agenda
The agenda was approved with the addition of reports from Mitzi Heath and
Kathy Lueckert.
Orders of the Day
Louis Villaume. Mitzi Heath described the incident brought to the attention of the HRC
at the December meeting, of a Plymouth resident having the police visit his home because
of a report of suspicious vehicle in the neighborhood. The vehicle belonged to a friend of
the resident, who was visiting him. The friend is a person of color. Mitzi Heath reported
that she and Anna Richey had visited with Mr. Villaume, and had invited him to come to
the HRC meeting. Mr. Villaume thanked Anna and Mitzi for coming to meet with him,
and said that he was not aware that Plymouth had a Human Rights Commission. Mr.
Villaume explained the incident, and said that the police officers were very courteous.
However, his friend was very upset, and felt that he would be watched any time he was in
Plymouth. Mr. Villaume said that his friend does not feel welcome in the city, and likely
will not return to visit Mr. Villaume. Mr. Villaume said that this friendship is very
important to him, and he is distressed by the incident and its ramifications. He said he
questions the procedures that the police used, and felt that the entire incident has racial
overtones. He has spoken to his neighbor who made the call, and does not blame the
neighbor. Mr. Villaume stated that Plymouth is not very diverse, and that persons of
color are more likely to be noticed. He is anxious to do what he can to make sure the
same situation does not happen to others. The HRC discussed the issue, and the problems
of encouraging residents to report to police situations which are not normal for their
neighborhood, while recognizing that many different people have reasons to be in
Plymouth.
Sara Cwayna, Public Safety Education Specialist. Sara Cwayna spoke on the
Neighborhood Watch program, and said she listened with interest to Mr. Villaume's
story. She said that in Plymouth, a sense of community is built one block at a time, and
the most effective program to do this seems to be Neighborhood Watch. Sara passed out
information on the program and described its activities. She stated that opportunities for
the Human Rights Commission to get out information about the Commission and
education about human rights in general include periodic mailings, faxes, watch captain
meetings, apartment manager meetings, and summer block parties. The HRC discussed
re -vamping the HRC brochure, to make it more appropriate for distribution.
Anna Richey said she felt that the HRC should work to create diversity through more
affordable housing in Plymouth. The HRC had a general discussion about affordable
housing issues and the city's efforts in that area. Nathan Michael stated that more
legislation should be passed to encourage more diverse housing. Anna Richey stated that
she felt that more public discussion about affordable housing would call attention to the
issue.
Mitzi Heath stated that she was frustrated by attendance at HRC meetings. She said she
does not feel that the Commission knows what it wants to accomplish. Jackie Fraedrich
said that the HRC needs a theme. Student members stated that they felt HRC meetings
were "stiff and formal," and that good discussions about real issues did not take place.
The Commission discussed holding a brainstorming session. The Commission voted to
have a brainstorming session on March 5, 1998 from 4 p.m. to 9 p.m., and to have an
outside facilitator assist.
Old Business
Human Rights Award. Jessica Timman reported that she is still trying to make contact
with the award recipients. She anticipates a presentation on February 4h.
For Information
Mitzi Heath reported on the state Human Rights Conference. She said it was a very good
conference, and she appreciated the opportunity to attend.
Kathy Lueckert reported on a conversation she had with Claudelle Carruthers. Claudelle
is doing well at Alabama State University. She said that this historically black campus
does not really have any racial issues. She observed that in many ways the south and
southerners are more advanced in their racial attitudes than are northerners. She has been
impressed by the friendliness and acceptance of the people she has met. She will be
returning to the Twin Cities in August.
Jackie Fraedrich reported that the proposed rules on educational diversity are likely to be
voted down.
The Commission decided to begin meetings earlier, at 6:30 p.m.
The meeting adjourned at 9:30 p.m.
Minutes of the
City Officials and District 281 Social Studies Teachers
December 3, 1997
The purpose of this meeting was to have the District 281 teachers share
about the curriculum content related to local government. Following that discussion
city officials and teachers "brainstormed" ideas for actions and collaborations that
would be helpful in teaching students about local government.
Following are the ideas which the group agreed to pursue:
1. Each City will determine one person to be the primary contact for teachers to
use to seek information and/or City personnel for use in the classroom. The
Cities will report who that person is at the next Superintendents Government
Advisory Committee in January, 1998 and send it to Gail Leipold who will
distribute it to teachers.
2. Several persons committed to develop a video on local government to be used
in the schools. They are Jerry Dulgar, Crystal City Manager, Judy Johnson,
Plymouth Council Member, and Gail Leipold, District 281 Social Studies
Curriculum Associate, and Paula Caron, Plymouth Middle School Teacher.
3. Cities would continue to respond to teacher requests for staff and/or elected
officials to talk to students in the school setting. There was time at the meeting
to establish several personal contact between teachers and City officials.
4. Develop a list of services or activity opportunities by .cities for student
volunteers.
Some of the other ideas talked about were:
• Student/Local Government Fair.
E-mail connections.
• City officials visit classes to observe what is going on.
• City web pages.
• Field trips to city offices etc., (transportation cost is a factor).
• An intern or shadowing program for students and/or teachers to work with a local
staff or elected official.
Attached is an agenda and a list of persons attending the meeting.
n�
NAME
SCHOOUCITY
Jerry Dulgar
City of Crystal
Mary Anderson
Shari French
City of Golden Valley - Mayor
Kathy Lueckert
City of New Hope
City of Plymouth
Judy Johnson
Dennis Kraft
City of Plymouth - Council Member
Andy Hoffe
City of Robbinsdale
Bev O'Connor
Cooper Senior
District - Board Member
Gail Leipold
District - Staff
Jenna Kubitshek-O'Brien
Forest
Lanny Orning
Highview Alternative Program
Terry Loushin
Hosterman Middle
Cheryl Tozer
Lakeview
Mark Quinn
Language Immersion
Ann Higgins
League of Minnesota Cities
Peter Eckhoff
Meadow Lake
Erik Thomly
Neill
Judy Helstrom
New Hope
Heidi Behnker
Noble
Bev DeValk
Pilgrim Lane
Paula Caron
Plymouth Middle
Amy Derwinski
Sandburg Middle
Sally Sarff
Sonnesyn
Deborah Quast
Sunny Hollow
Chris Ebner
Technical Learning Center
Beth Huntley
Zachary Lane
�, 3a
i 1/9/98
1998
CITY COUNCIL APPOINTMENTS
COUNCIL COORDINATING REPRESENTATIVES
1. Planning Commission
Tim Bildsoe Annual
2. Park and Recreation Advisory Commission
Tim Wold Annual
3. Environmental Quality Commission
Ginny Black Annual
4. Human Riehts Commission
AGENCIES AND BOARDS
1. Northwest Hennepin Human Services Council (2 year terms)
Kathy Lueckert, Executive Committee (2/94) 12/31/00
Mona Domaas, Advisory Committee (1/97) 12/31/99
Ansar Ahmed, Advisory Committee (1/98) 1/31/00
2. Municipal Legislative Commission (1 year terms)
Christian Preus 12/31/98
Joy Tierney, Alt. 12/31/98
Dwight Johnson 12/31/98
3. Northwest Suburban Cable Communication Commission
Tim Bildsoe, Council Representative Ongoing
Kathy Lueckert, Staff Representative Ongoing
Saundra Spigner
Annual
5.
Independent
School District No. 279
Ginny Black
Annual
6.
Independent
School District No. 281
Saundra Spigner
Annual
7.
Independent
School District 284
Tim Bildsoe and Judy Johnson
Annual
8.
Independent
School District 270
Christian Preus
Annual
AGENCIES AND BOARDS
1. Northwest Hennepin Human Services Council (2 year terms)
Kathy Lueckert, Executive Committee (2/94) 12/31/00
Mona Domaas, Advisory Committee (1/97) 12/31/99
Ansar Ahmed, Advisory Committee (1/98) 1/31/00
2. Municipal Legislative Commission (1 year terms)
Christian Preus 12/31/98
Joy Tierney, Alt. 12/31/98
Dwight Johnson 12/31/98
3. Northwest Suburban Cable Communication Commission
Tim Bildsoe, Council Representative Ongoing
Kathy Lueckert, Staff Representative Ongoing
City Council Appointments
Page 2 /� 3
J
4. WUzata/Plymouth Area Chemical Health Commission
Jan LaBreche (4/2/97) 1/31/99
Craig Gerdes Ongoing
5. Suburban Rate Authority
Fred Moore, Director 12/31/98
Tim Wold, Alternate 12/31/98
6. Communitv Collaboration Task Force - I.S.D. 284
Joy Tierney Ongoing
Dwight Johnson Ongoing
7. Bassett Creek Water Management Commission Q year terms)
Ron Quanbeck, Director 01/31/99
Fred Moore, Alternate 01/31/99
8. Elm Creek Watershed Management Commission Q year terms,)
Dan Faulkner, Director 01/31/99
Fred Moore, Alternate 01/31/99
9. Shingle Creek Watershed Management Commission Q year terms)
Ron Quanbeck, Director 01/31/99
Fred Moore, Alternate 01/31/99
10. School District 284 Community Education Advisory Council
Mary Bisek Ongoing
11. School District 281 Joint Powers Agreement
Eric Blank Ongoing
12. School District 284 Joint Powers Agreement
Eric Blank Ongoing
13. Lake Region Mutual Aid Association
Rick Kline Ongoing
14. North Suburban Mutual Aid Association
Rick Kline Ongoing
15. Fire Training Center Joint Powers Agreement
Rick Kline Ongoing
16. West Suburban Mediation Center Board
Wanda Braziel 01/31/00
City Council Appointments
Page 3
17. Northwest Suburbs Community Access Corporation (2 year term)
Helen LaFave
18. I-494 Corridor Commission
Joy Tierney
Barb Senness
Tim Bildsoe, Alternate
Anne Hurlburt, Staff Alternate
19. Plymouth Civic League
Judy Johnson
20. Suburban Transit Association
Joy Tierney
John Sweeney, Alternate
01/31/00
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
DATE: January 9, 1998
TO: Plymouth Charter Commission
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Report from January 7 City Council Meeting
A brief report on the January 7 City Council meeting. As you know, the Council did
discuss your request to consider the repeal of the actions placing the supermajority vote
issue on the ballot. The Council decided to hold a special city council meeting on the
supermajority issue on March 11, 1998, at 7 p.m. in the council chambers. This
meeting will be televised live. The City Council directed me to inform you that the
Council welcomes the attendance and participation of the Charter Commission at this
meeting, and looks forward to a pro and con discussion of the supermajority issue.
The Council also passed a resolution requesting that the Charter Commission consider
adding time for public input at all commission meetings.
Bob Sipkins asked that I pass along to you his suggestion that you watch a replay of the
January 7 meeting on Channel 37. The replay times are on the back of the memo. I'll
also forward the minutes of the meeting to you when these are completed.
Please call if you have questions, 509-5052.
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DATE: January 15, 1998
TO: Dwight D. Johnson, City Manager
FROM: John R. Sweeney, Transit Administrator
SUBJECT: GOOD NEWS/BAD NEWS REGARDI
REGIONAL TRANSIT CAPITAL (RTC) FUNDING REQUESTS
You may recall that on May 7, 1997, the City Council authorized Plymouth Metrolink staff to
submit applications for Regional Transit Capital Funds for the 1998 funding year. As you can
see from the subject referenced above, I have both good news and bad news regarding these
requests.
First the good news. Out of a total of 31 requests for funding, Plymouth Metrolink scored
number one on one of our requests. That request was to construct bus shoulder lanes along
Trunk Highway 169 between 36' Avenue and Trunk Highway 55. Additionally, we scored
9', 11', and 12`' on our other requests. The four requests were for a total of $432,800 in RTC
funds to be applied to total project costs of $736,000.
Attached to aid your review of this matter is a spread sheet identifying the RTC requests as
well as project sponsors, total costs, etc.
Now for the bad news. Mayor Tierney, Councilmember Black and I attended a meeting of
the Suburban Transit Association yesterday to discuss legislative concerns with various
legislators. Unfortunately, due to poor road conditions yesterday, only two legislators were in
attendance. Representative McElroy from Burnsville, and Representative Peggy Leppik from
Plymouth/Golden Valley.
After meeting with the legislators, Mayor Tierney and I attended the regularly scheduled board
meeting of STA and as part of that meeting, discussion was held with Curt Johnson, Chair of
the Metro Council, as well as staff members Nacho Diaz, Sally Everette, and Metro Transit
General Manager, Art Leahy. During the course of discussion, Curt Johnson informed us that
G:\pw\Engineering\TRANSIT\MEMOS\Reg Tragi Funding.dac
REGIONAL TRANSIT CAPITAL (RTC) FUNDING REQUESTS
Page 2
they had just been informed that the Governor was not recommending funding for any of the
Metropolitan Council request for funds relating to Transit in his proposed budget.
The Met Council was actually requesting funding in three categories.
• Snelling garage replacement and radio communications improvements. Cost
approximately $16,000,000.
• Replacing capital equipment, including 103 old buses, cost $16,000,000.
NOTE: If this request was bonded, it would have an impact of
approximately $2.48 on the average household.
• Help make service improvements to impact on ridership, $15,000,000.
Total requested funding was $47,000,000. Of this, $16,000,000 was requested for
bonding and $31,000,000 in general fund appropriations.
The RTC funds requested are included in the category of replacing capital equipment in
the amount of $16,000,000 and as noted, Plymouth was very successful in scoring
highly on funding requests totaling $432,800.
Unfortunately, Curt informed us yesterday that the Governor's budget would not
include any of their funding requests. They asked for 47 million dollars and received a
total of $0. Therefore, the Met Council needs help in trying to persuade the Governor
to change his mind and ultimately recommend some or all of their request. Curt asked
all of us to help in any way we could.
It appears to me that this would be a good time to present this information to the
Plymouth legislators and ask for their help in this matter. I also believe that the City
and Plymouth Metrolink should correspond our concerns to the Governor's office.
I am submitting this material to you for your information and guidance in how to
proceed in helping the Met Council which, of course, would ultimately help our own
cause.
attachment
cc: Fred G. Moore
G:\pw\Engimaing\TRANSIINMEMOS\Reg_Trans_Funding.doc
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Report to the City Manager
January 1998
Introduction
1997 was another year of rapid change for information systems. Introduction of
new application systems continued at an aggressive pace. At the same time, significant
enhancements to the City's network and desktop systems were provided. The commit-
ment to technology investment shared by both the City Council and the city's manage-
ment team facilitated this aggressive timetable.
This review of 1997 activities corresponds to a four -tiered conceptual under-
standing of the City's information architecture, represented by the following diagram:
Each layer of the architecture requires its own development path:
Data is the primary resource in any system and represents the greatest
long-term value to the organization. Key developmental activities involve
improving the quality of data, acquiring new data to support organizational
goals and protecting the value of this resource.
2. Applications provide the primary tools that meet end-user and business
needs. Because applications eventually fail to meet needs (and become
obsolete), the "life cycle" of an organization's application portfolio needs
close monitoring and management. The constantly increasing rate of
business and environmental change tends to shorten the life cycle of most
applications.
3. Hardware also suffers from ever shortening life cycles as the rate of tech-
nology change (and increased price/performance ratios) continues. Key
development activities include maintaining high-performance and high re-
liability for all desktop computers, servers and associated equipment.
4. Communications capability has become increasingly important as infor-
mation system users seek to share information with one another inside the
organization as well as outside the organization.
1997 Year -End Review Report to the ISSC
Information Technology page 1
Key developments:
Data
communications
hardware
applications
1997 Year -End Review Report to the ISSC
Information Technology page 2
Key developments:
Applications
communications
hardware
data
1997 Year -End Review Report to the ISSC
Information Technology page 3
;-3j
Key developments:
Hardware
communications
applications
data
1997 Year -End Review Report to the ISSC
Information Technology page 4
Key developments:
Communications
hardware
applications
data
1997 Year -End Review
Information Technology
Report to the ISSC
page 5
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-41 c -i I cl;
�PL��94U1H�19ETB0!//YrY
January 2, 1998
Dear
-f - s� a
-COMMUTE WEST -
PLYMOUTH JOB FAIR
Plymouth Metrolink, and the Neighborhood Employment Network (NET) job
banks led by New Unity, are pleased to invite you to the second Reverse Commute Job
Fair to be sponsored for the Plymouth and New Hope communities on March 12, 1998.
As you witnessed, our first Job Fair in March of 1997 was a great success and brought
38 local businesses together with 381 potential employees. Our surveys estimate that 75 -
80 new employees were hired as a result of the contacts made at this event. We thank you
for supporting our 1997 event, and respectfully invite you to attend our 1998 opening
program on Thursday, March 12, at 9:00 a.m. With your permission, we would like to
again announce your availability to answer questions from the participating businesses
and representatives of the press.
Our primary goals have not changed from last year: To provide job opportunities
(targeting inner city and welfare to work applicants) and to assist local businesses in their
efforts to attract and retain employees by demonstrating how the existing transit system
makes employers in the Plymouth and New Hope areas easily accessible from other metro
locations. We are proud of Plymouth Metrolink's selection as the Transit System of the
Year by the Minnesota Public Transit Association. We appreciate this recognition of our
commitment to serve our community's transit needs, and hope this publicity will lead
additional workers to consider employment in our community.
The 1998 Job Fair will again be hosted by the Radisson Hotel and Conference
Center, 3131 Campus Drive in Plymouth, and will be open to job applicants from 10:00
a.m. to 3:00 p.m. Plymouth Metrolink will provide free bus transportation from
designated sites in north and downtown Minneapolis, as applicants reported this service
to be a major benefit in 1997. We will again offer a full range of informational booths
covering transit services, local housing, day care facilities, and adult education programs.
We look forward to your participation in our 1998 opening program, and with your
permission, would like to announce to the press in advance if you will be able to attend. I
have also invited Governor Carlson, Lieutenant Governor Benson, Plymouth Mayor Joy
Tierney, Minneapolis Mayor Sharon Sayles Belton, and other local dignitaries interested
in employment and transit issues. Please contact me at 509-5521, or our marketing
consultant Jane Norling at 472-7155. Thank you for your continued interest in our event!
Sincerely,
Janeepey
Transit Administrator
Plymouth Metrolink- 3400 Plymouth Boulevard -Plymouth, MN 55447-1482 - Fax 612-509.5510* Website www.ci.plymouth.mn.us - Phone 612.509.5521
Services: Peak Express, Reverse Commute, Plymouth Rider, and Dial -A -Ride 0 Printed on recycled paper containing at least 20% post -consumer waste fiber.
Mayor Joy Tierney
Plymouth City Council
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
January 9th, 1998
Board of Directors
Shenandoah Homeowners Association
2800 Terraceview Lane
Plymouth, Minnesota 55447
Dear Mayor Tierney:
On behalf of the Board of Directors and the Homeowners of
Shenandoah., I would like to thank you and the other City
Council Members, for the understanding and interest that was
exhibited in working with the Homeowners of Shenandoah for
financing of the siding project.
Sincerely,
Bud Greeley
Vice President Board of Directors,
Chairman siding project.
Shenandoah Homeowners Association
2800 Terraceview Lane
Plymouth, Minnesota 55447
January 10, 199a
Joy Tierney
Director Franklin National Bank
13605 - 27th Avenue North
Plymouth, Minnesota 55446
Dear Ms. Tierney:
L'�Jh
Through your leadership Franklin National Bank has shown a
true interest in the community with its participation in the
Federal Home Loan Program. Many of the Homeowners of Shenandoah
will benefit from your action.
The Homeowners, Board of Directors, and myself would like to
thank you and the Bank.
Sincerely,
Bud Greeley
Vice president board cif directors,
Chairperson Siding Project.
3011 Walnut Grove Lane
Plymouth, MN 55447
Attorney General's Office
A� s
Consumer Division
1400 NCL Tower Y r,
445 Minnesota Street
St. Paul, MN 55101
Dear Sir:
I am writing this letter following an unsatisfactorily resolved conversation with
a US West customer service representative Thursday, Jan. 8, 1997 at 1-800-244-
1111.
The question I asked the representative was why certain corporations,
government units and telemarking groups are allowed to set up their telephone
system so it effectively blocks their identity but does not trigger the anonymous call
rejection feature on my phone line. I am paying monthly for this feature as part of
my Caller ID service.
For example, when I first had Caller ID installed on my line, I discovered our
city government had blocked lines. City employees, therefore, received a message
telling them to dial * 82 if they wanted to call me. Their name and number was then
revealed to me (and consequently, I knew when my volunteer coordinator wanted to
contact me, a service we both appreciated.)
Shortly afterwards, the city telephone system was "fixed" so their calls would
simply ring into my home as "unknown number". I no longer knew when my
coordinator was calling. Furthermore, the city was being allowed to make an end run
around the blocking feature for which US West was charging me monthly as part of
my Caller ID service.
The representative I talked with today said there was nothing that could be
done, that corporations and other entities had a "right to set things up the way they
want". She added, "If you don't like the situation, I suggest you cancel your Caller ID
service." I asked several times if she could refer me to another number or source so
that I might gain better insight into the problem, but she declined.
I initially signed up for Caller ID because of US West advertising that promised
"Make the most of Caller ID and block all anonymous calls". I have invested
approximately $150 in Caller ID units, not including the monthly fees I have been
paying for the service, and now US West is not delivering on their advertised promise.
Is there anything that can be done to protect an individual customer like myself
against the collusion that exists between US West and its most favorite customers,
especially the telemarkers? Can you offer any advice on how I might further pursue
this matter?
Thank you for your time and attention.
Sincerely,
F7 ,
Marilyn Buman
ST SUBURBAN MEDIATION CENTER
1011 First Street South, Suite 200, Hopkins, MN 55343
January 12, 1998
Mayor and City Council
City of Plymouth
3400 Plymouth Boulevard
Plynwuth, MN 55447.1482
Attention: Kathy Lueckert
Assistant City Manager
Dear Mayor and City Council
(612) 933-0005 Fax: (612) 933-6046
,-Lj d
The West Suburban Mediation Center wishes to thank you for your generous
contribution of'$4000 fir 1998. Your support is needed and deeply appreciated.
We also are pleased to be able to welcome a new Board member from Plymouth,
Wanda Braziel. We will be contacting her soon.
Happy New Year!
Sincerely,
t,
Susan A. Nclso
Executive Director
12/11/1997 08:54
December 10, 1997
To: Dwight Johnson
Fred Moore
Shane Missaghi
6129358956
From: Marsha Videen 10l/
Friends of Parkers Lake
CARTER&SHIELDS
VIA FAX ONLY
PAGE 02
I found my copy of the October 17, 1994 Council Minutes, including the motion regarding the
feasibility study for Parkers Lake. On page 26, the second paragraph states, "MOTION was
made ... to proceed with the Parkers Lake Feasibility Study concurrent with and as part of the
preparation of the Surface Water Management Plan." To me this does not say to recommend a
feasibility study as part of the plan, then subsequently perform the study. It says do the feasibility
study concurrent with the plan.
It goes on to say, "Parkers Lake improvement options/recommendations should be given special
emphasis in the preparation of the Surface Water Management Plan rather than conducting a
separate study of water quality improvement options." Again, to me this says, taking it in context
with the above, that the resulting recommendations should be included as part of the Surface
Water Management Plan.
The intent was to not let a long period of time go by between the completion of the Bassett
Creek Watershed Management Commission's 1993 Diagnostic Study, and the beginning of
actual work; that Parkers Lake should not have to wait for treatment, not only through the period
of time to complete the Surface Water Management Plan, but then additional time for a
subsequent feasibility study.
I think it recognized that the city has a unique responsibility to implement specific structural
improvements for Parkers Lake; that Parkers Lake would need to be addressed regardless of how
other lakes and water bodies ranked out. That Parkers Lake is the sole responsibility of
Plymouth.
As I said in the meeting, if the City can assure me that the necessary structural work will be
done in 1999, the issue is not that important. But I do think it is important that the intended
result of the motion be realized.
I was assured back in 1994 that the City has the funds for at least one of the major structural
improvement options from the Diagnostic Study. I hope this is still true, and the funds have not
been used elsewhere at the expense of our lakes_ If there are no existing funds it is extremely
critical that a funding mechanism be implemented immediately.
Thank you for your attention to this matter as we try to improve water quality in Plymouth.
-12/11/1997 08:54 6129358956 CARTER&SHIELDS PAGE 03
Regular Council Meeting
October 17, 1994
Page 25
traffic at the one access point to the cul-de-sac. She advised that the Council not
design cul-de-sacs only around the emergency access issue.
Councilmember Morrison stated this proposal is a starting point and public input
can be obtained through the Planning Commission public hearing.
Motion carried: Helliwell, Edson, Morrison, and Tierney ayes; Granath,
Anderson, and Lymangood nays.
9-D WATER QUALITY COMMITTEE RECOMMENDATION TO
PROCEED WITH FEASIBILITY STUDY FOR PARSERS LAKE WATER
OIJALITY IMPROVEMENTS
Public Works Director Moore recommended that the Council move to proceed
with the Parkers Lake Feasibility Study concurrent with and as part of the
preparation of the Surface Water Management Plan. Parkers Lake improvement
options/recommendations would be given special emphasis in the preparation of
the Surface Water Management Plan rather than conducting a separate study of
water quality improvement options.
Councilmember Lymangood asked if the outcome will be specific in terms of
recommendations regarding feasibility of various options for Parkers Lake.
Director Moore stated that the Bassett Creek Watershed Management
Committee's Diagnostic Study of Parkers Lake addressed several options for
Parkers Lake. This feasibility study would address several of those options. The
cost of the improvements under consideration would be about $1 million.
Councilrnember Lymangood stated that this proposed action would take advantage
of the studies that have already been conducted on Parkers Lake. He believes that
the Council needs to take a new approach toward water quality issues and believes
that a comprehensive approach is needed to act on issues affecting water quality.
Manager Johnson stated that there are many efforts underway relating to water
quality in addition to the Surface Water Management Plan, such as the proposed
wetland ordinance, possibility of a fertilizer control ordinance, education efforts,
cbanges in City operating procedures, and water quality planning for next year. He
suggested that a task force may be needed to accomplish a comprehensive
approach toward water quality issues.
Councilmember Granath endorsed the concept of a water quality task force and
stated that a task force would be an effective approach. He said there is a great
deal of complexity in water quality issues and there is no single solution.
'12/11/1997 08:54 6129358956 CARTER&SHIELDS PAGE 04
Regular Council Meeting
October l 7, 1994
Page 26
Marsha Videen, 1151 Kingsview Lane, represented East Parkers Lake
Improvement Association. She supported the motion and stated that since Parkers
Lake and this watershed is entirely in Plymouth, the City can do something to
correct the problems. The water quality problems will only get worse if nothing is
done.
._...7 MOTION was made by Councilmember Lymangood, seconded by Councilmember
Edson, to proceed with the Parkers lake Feasibility Study concurrent with and as
part of the preparation of the Surface Water Management Plan. Parkers Lake
improvement options/recommendations should be given special emphasis in the
preparation of the Surface Water Management Plan rather than conducting a
separate study of water quality improvement options.
Motion carried, seven ayes.
MOTION was made by Councilmember Lymangood, seconded by Councilmember
Anderson, to direct staff to provide options for establishment of a water quality
task force.
Motion carried, seven ayes.
ITEM P -E WATER 0 ALM COMMTTTEE VACANCY -
MOTION was made by Councilmember Lymangood, seconded by Councilmember
Anderson, to table an appointment to fill the vacancy on the Water Quality
Committee.
Councilmember Edson stated it has been many months since commission
interviews were conducted, and he believes this vacancy should be filled with the
other board and commission appointments in January, 1995.
Motion carried, seven ayes.
ITEM 9-F MEMBERSHIP IN A550CIATION OF ME OPOLIMAN
WNICIPAL1TIE3 (AMM)
Discussion was held on the benefits of membership and annual fee relating to
consideration of membership in the Association of Metropolitan Municipalities
(AMM).
Mayor Tierney believes that the City should be a member of AMM because of the
AMM's heavy involvement with the Metropolitan Council.
January 6, 1998
Ms. Marsha Videen
1151 Kingsview Lane
Plymouth, MN 55447
SUBJECT: WATER RESOURCES MANAGEMENT PLAN
PARKERS LAKE FEASIBILITY STUDY
Dear Ms. Videen:
I am responding to your December 10, 1997 letter concerning the Feasibility Study for Parkers Lake
Water Quality Improvements. With that letter you had attached copies of minutes from the. October
17, 1994 City Council meeting.
As you referenced in your letter, the "Parkers Lake Implementation Plan" which is part of Plymouth's
overall "Water Resources Management Plan" indicates the preparation of this Feasibility Study in
1998 to address further details of implementing Options 1, 2, 3, and 5 which were part of the previous
Parkers Lake Sub -Watershed Study. The Implementation Plan further indicates construction of
improvements for 1999.
The latest draft of the Management Plan is being revised, taking into consideration comments made by
the Environmental Quality Committee. It is expected that the plan will be completed by April 1,
1998. Upon the City Council adoption of the Management Plan and its required submission to the
Metropolitan Council for review and to the four Water Management Organizations for their review
and approval, we will be recommending that the City proceed with the Feasibility Study on Parkers
Lake as previously approved by the City Council. This will allow the Feasibility Study to be
completed during the same period that the final Management Plan is under review by other agencies.
This review is expected to take 60 to 90 days. Further recommendations from the Feasibility Study
will be then presented to the City Council along with action on final Management Plan approval.
I wish to thank you for bringing this matter to our attention in order that it is addressed in accordance
with past Council direction. If there are any questions, please contact me.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
cc: Dwight D. Johnson, City Manager
Mayor and City Council (C/R 97-83)
Daniel L. Faulkner, City Engineer
Shane Missaghi, Water Resources Engineer
G:\pw\Engincering\GENERAL\LTRS\FRED\Videen.doc
PLYMOUTH A'Beautilu(Plaee'ry Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
(9--_ www.d.plymouth.mn.us
January 11, 1998
VIA FAX ONLY
To: Fred Moore �/'
From: Marsha Videen ; W�
President
Friends of Parkers Lake
Thank you f9r responding to my letter. I hope that I can interpret it to mean that structural
improvements will proceed as per the schedule in the "Water Resources Management Plan'. I
am not sure I understand why we have waited this long to begin the feasibility study.
if we are in agreement that Parkers Lake will need structural improvements regardless of the
final approval of the W W it would seem to be expedient after this already lengthy delay to
begin the feasibility study without waiting for the Council to approve the overall WRMP. After
all, the Council did authorize the feasibility study.
Again, thank you for your attention to this matter as we try to improve water quality in
Plymouth.
cc: Dwight Johnson
Shama Missaghi
Mayor Tierney and Council Members