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HomeMy WebLinkAboutCouncil Information Memorandum 12-26-1997DECEMBER 26, 19 1. COUNCIL MEETING SCHEDULE: NOTE: Ward I Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. JANUARY 7, 7:00 PM JANUARY 21, 7:00 PM 2. THURSDAY, JANUARY 1, 1998 3. THURSDAY, JANUARY 8, 7:30 PM 4. MEETING CALENDARS 1. COUNCIL MEETING AGENDA a. January 7, 1998 regular meeting. (I -1a) REGULAR COUNCIL MEETING Council Chambers REGULAR COUNCIL MEETING Council Chambers NEW YEAR HOLIDAY City offices will be closed PLYMOUTH HUMAN RIGHTS COMMISSION, Medicine Lake Room January and February '98 calendars are attached. (M-4) 2. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a. Notice of a scheduled January 5, 1998 presentation on the Minnesota law restricting youth access to tobacco, in the Hennepin County Government Center atrium, at 10 AM. (I -2a) DECEMBER 26, 19 1. COUNCIL MEETING SCHEDULE: NOTE: Ward I Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 PM before each Regular Council meeting. JANUARY 7, 7:00 PM JANUARY 21, 7:00 PM 2. THURSDAY, JANUARY 1, 1998 3. THURSDAY, JANUARY 8, 7:30 PM 4. MEETING CALENDARS 1. COUNCIL MEETING AGENDA a. January 7, 1998 regular meeting. (I -1a) REGULAR COUNCIL MEETING Council Chambers REGULAR COUNCIL MEETING Council Chambers NEW YEAR HOLIDAY City offices will be closed PLYMOUTH HUMAN RIGHTS COMMISSION, Medicine Lake Room January and February '98 calendars are attached. (M-4) 2. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a. Notice of a scheduled January 5, 1998 presentation on the Minnesota law restricting youth access to tobacco, in the Hennepin County Government Center atrium, at 10 AM. (I -2a) CITY COUNCIL INFORMATION MEMO December 26, 1997 Page 2 b. Cooperative agreement approved by the League of Minnesota Cities regarding the Community Oriented Policing Services. Submitted by Mayor Tierney. (1--2b) C. Alliance for Metropolitan Stability article regarding urban transit development. Submitted by Councilmember Black. (1--2c) d. Notice from League of Minnesota Cities of the 1997 property/casualty dividend, along with historic information about Plymouth's annual calculations. This letter came with a dividend check for $70,842. (I -2d) e. Letter from Housing and Urban Development Assistant Secretary Saul Ramirez, Jr., notifying the City of the award of $309,000 CDBG grant. (I -2e) f. City news release announcing Mann Theatre opening benefit. (I -2j) g. Star Tribune December 24, 1997 news story about suburban gun clubs with prominent mention of the Plymouth Gun Club. Also attached is a memo from City Clerk Laurie Ahrens. (I -2g) h. Notice from Housing Supervisor Ed Goldsmith of a scheduled January 7, 1998 public hearing on the Shenandoah Townhomes Improvement Area. (1--2h) i. Hennepin County notice of Suburban Emergency Services Funding allocations. (1-21) j. Resolution for consideration for cities of the Minnehaha Creek Watershed District. (I -2j) k. Thank you letter to City Manager Dwight Johnson from the Health Fund of Minnesota, praising this year's employee giving campaign and the efforts of Public Safety Director Craig Gerdes and Support Services Supervisor Barb Cox. (I -2k) 1. Property Tax Reform Forum, January 13, 7:30 a.m., at the Minneapolis Marriott Southwest, sponsored by Twin West Chamber of Commerce. (1-21) In. Annual report and statistics on Northwest YMCA Community Programs. (I -2m) 3. MEETING MINUTES a. Plymouth Charter Commission draft minutes of the December 2, 1997 meeting. (1-3a) CITY COUNCIL INFORMATION MEMO December 26, 1997 Page 2 b. Cooperative agreement approved by the League of Minnesota Cities regarding the Community Oriented Policing Services. Submitted by Mayor Tierney. (1--2b) C. Alliance for Metropolitan Stability article regarding urban transit development. Submitted by Councilmember Black. (1--2c) d. Notice from League of Minnesota Cities of the 1997 property/casualty dividend, along with historic information about Plymouth's annual calculations. This letter came with a dividend check for $70,842. (I -2d) e. Letter from Housing and Urban Development Assistant Secretary Saul Ramirez, Jr., notifying the City of the award of $309,000 CDBG grant. (I -2e) f. City news release announcing Mann Theatre opening benefit. (I -2j) g. Star Tribune December 24, 1997 news story about suburban gun clubs with prominent mention of the Plymouth Gun Club. Also attached is a memo from City Clerk Laurie Ahrens. (I -2g) h. Notice from Housing Supervisor Ed Goldsmith of a scheduled January 7, 1998 public hearing on the Shenandoah Townhomes Improvement Area. (1--2h) i. Hennepin County notice of Suburban Emergency Services Funding allocations. (1-21) j. Resolution for consideration for cities of the Minnehaha Creek Watershed District. (I -2j) k. Thank you letter to City Manager Dwight Johnson from the Health Fund of Minnesota, praising this year's employee giving campaign and the efforts of Public Safety Director Craig Gerdes and Support Services Supervisor Barb Cox. (I -2k) 1. Property Tax Reform Forum, January 13, 7:30 a.m., at the Minneapolis Marriott Southwest, sponsored by Twin West Chamber of Commerce. (1-21) In. Annual report and statistics on Northwest YMCA Community Programs. (I -2m) 3. MEETING MINUTES a. Plymouth Charter Commission draft minutes of the December 2, 1997 meeting. (1-3a) CITY COUNCIL INFORMATION MEMO December 26, 1997 Page 3 4. CHARTER COMMISSION REPORT a. Charter Commission letter and accompanying resolution to City Council requesting a public to consider repeal of Ordinance 96-9 and Resolution 96-555. (1--4a) 5. 1997 COUNCIL ATTENDANCE a. 1997 attendance chart for City Councilmembers. (I -5a) 6. STAFFREPORTS a. November Revenue and Expenditure Summary for the General fund from Finance Director Dale Hahn. (I -6a) 7. CITIZEN COMMUNICATIONS POLICY— CORRESPONDENCE A status report on the most recent correspondence is attached. (1-7) 8. CORRESPONDENCE a. Letter to Planner Kendra Lindahl from Corporate Real Estate's Bruce Maus, thanking her for assistance regarding the Conditional Use Permit on behalf of Honeywell. (I -8a) b. Request from Sugar Hills Townhome Association Vice President Donald Butler for delay in the Council consideration of Conditional Use Permit for Moen Leuer (92170). (1--8b) CITY COUNCIL INFORMATION MEMO December 26, 1997 Page 3 4. CHARTER COMMISSION REPORT a. Charter Commission letter and accompanying resolution to City Council requesting a public to consider repeal of Ordinance 96-9 and Resolution 96-555. (1--4a) 5. 1997 COUNCIL ATTENDANCE a. 1997 attendance chart for City Councilmembers. (I -5a) 6. STAFFREPORTS a. November Revenue and Expenditure Summary for the General fund from Finance Director Dale Hahn. (I -6a) 7. CITIZEN COMMUNICATIONS POLICY— CORRESPONDENCE A status report on the most recent correspondence is attached. (1-7) 8. CORRESPONDENCE a. Letter to Planner Kendra Lindahl from Corporate Real Estate's Bruce Maus, thanking her for assistance regarding the Conditional Use Permit on behalf of Honeywell. (I -8a) b. Request from Sugar Hills Townhome Association Vice President Donald Butler for delay in the Council consideration of Conditional Use Permit for Moen Leuer (92170). (1--8b) to'' -I to'' -I *4 � � � � � 6-T* C w-4 � j;�� � . . . � � � I . � m, � . C's �22WOE §cn \�k\ \0.- 1 \\\�\ i w $I < rl a k_ )� cn \ \_ k( Z § &ƒ j Or - u )eek\ 0 �R.0 � m \\\ §\3 k \ \ j w R � � - 0u \ \\§0\k §_§Bu R \ } � � w-4 � j;�� *4 � � � � � 6-T* C w-4 � j;�� � . . . � � � I . � m, � . C's �22WOE §cn \�k\ \0.- 1 \\\�\ i w $I < rl a k_ )� cn \ \_ k( Z § &ƒ j Or - u )eek\ 0 �R.0 � m \\\ §\3 k \ \ j w R � � - 0u \ \\§0\k §_§Bu R \ } � � w-4 � j;�� DRAFT 12/26/97 10:10 AM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING JANUARY 7,1998 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve City Council Minutes B. Approve Disbursements * Items require 5 affirmative votes of the City Council for approval. DRAFT 12/26/97 10:10 AM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING JANUARY 7,1998 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve City Council Minutes B. Approve Disbursements * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING January 7, 1998 Page 2 C. Annual Appointments and Designations: 1) Appoint Council Secretary 2) Designate Official Depositories 3) Ratify Surety and Blanket Bonds for City Employees 4) Appoint Health Officer D. Approve renewal of Wine, On -Sale Intoxicating, and Off -Sale Intoxicating Liquor Licenses E. Approve Firefighter Compensation Adjustment F. Adopt Ordinance revising the Liquor License provisions G. Approve revision to special assessment policy relating to multi- family housing H. Establish Special City Council Meeting for Annual Legislative Dinner on January 28, 1998 *I. Approve Rezoning from FRD (Future Restricted Development) to RMF -1 (Multiple Family 1), Preliminary Plat and Site Plan to allow construction of a 48 -unit townhome development on the 9.7 acre site located southeast of Fernbrook Lane and 43`d Avenue. Eagle Crest Northwest, Inc. (97089) J. Approve Preliminary Plat, Site Plan, and Conditional Use Permit for two office buildings totaling 180,000 square feet for property located at the southeast corner of Fernbrook Lane and 34`h Avenue. United Properties. (97160) K. Approve Uniform Allowance for Non -Represented Sworn City Employees L. Approve Settlement of Labor Contract with Law Enforcement Labor Services (LELS) which represents Plymouth Sergeants M. Establish April 8, 1998 and April 22, 1998 as 1998 Board of Review Dates * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING January 7, 1998 Page 2 C. Annual Appointments and Designations: 1) Appoint Council Secretary 2) Designate Official Depositories 3) Ratify Surety and Blanket Bonds for City Employees 4) Appoint Health Officer D. Approve renewal of Wine, On -Sale Intoxicating, and Off -Sale Intoxicating Liquor Licenses E. Approve Firefighter Compensation Adjustment F. Adopt Ordinance revising the Liquor License provisions G. Approve revision to special assessment policy relating to multi- family housing H. Establish Special City Council Meeting for Annual Legislative Dinner on January 28, 1998 *I. Approve Rezoning from FRD (Future Restricted Development) to RMF -1 (Multiple Family 1), Preliminary Plat and Site Plan to allow construction of a 48 -unit townhome development on the 9.7 acre site located southeast of Fernbrook Lane and 43`d Avenue. Eagle Crest Northwest, Inc. (97089) J. Approve Preliminary Plat, Site Plan, and Conditional Use Permit for two office buildings totaling 180,000 square feet for property located at the southeast corner of Fernbrook Lane and 34`h Avenue. United Properties. (97160) K. Approve Uniform Allowance for Non -Represented Sworn City Employees L. Approve Settlement of Labor Contract with Law Enforcement Labor Services (LELS) which represents Plymouth Sergeants M. Establish April 8, 1998 and April 22, 1998 as 1998 Board of Review Dates * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING January 7, 1998 Page 3 N. Approve 1998 Compensation and Classification Plan for Non -Represented City Employees O. Approve Lot Division/Lot Consolidation for Lots 14 & 15, Block 1 French Ridge Park. New Home Services. (97178) P. Approve Change Order No. 3 for Elm Creek Playfield project 7. PUBLIC HEARINGS A. Public Hearing for Approval of Housing Improvement Fee for the Shenandoah Townhomes Housing Improvement Area B. Vacation of Street and Utility Easements within Outlot A, Plymouth Freeway Center 4`h Addition 8. GENERAL BUSINESS 9. REPORTS AND STAFF RECOMMENDATIONS A. Designate Official Newspaper B. Appoint Council Coordinating Representatives (CCR) and representatives to other agencies C. Designate Deputy Mayor D. Appointments to City Boards and Commissions E. Consider Employee Fitness Incentive Program (postponed from December 3) F. Consider Special Notice to Charter Commission when any Charter Issue is Discussed by City Council (requested by Mayor Tierney) G. Approve Minutes of the November 12 Special Council meeting (postponed from December 3) * Items require 5 affirmative votes of the City Council for approval. Z-� REGULAR COUNCIL MEETING January 7, 1998 Page 3 N. Approve 1998 Compensation and Classification Plan for Non -Represented City Employees O. Approve Lot Division/Lot Consolidation for Lots 14 & 15, Block 1 French Ridge Park. New Home Services. (97178) P. Approve Change Order No. 3 for Elm Creek Playfield project 7. PUBLIC HEARINGS A. Public Hearing for Approval of Housing Improvement Fee for the Shenandoah Townhomes Housing Improvement Area B. Vacation of Street and Utility Easements within Outlot A, Plymouth Freeway Center 4`h Addition 8. GENERAL BUSINESS 9. REPORTS AND STAFF RECOMMENDATIONS A. Designate Official Newspaper B. Appoint Council Coordinating Representatives (CCR) and representatives to other agencies C. Designate Deputy Mayor D. Appointments to City Boards and Commissions E. Consider Employee Fitness Incentive Program (postponed from December 3) F. Consider Special Notice to Charter Commission when any Charter Issue is Discussed by City Council (requested by Mayor Tierney) G. Approve Minutes of the November 12 Special Council meeting (postponed from December 3) * Items require 5 affirmative votes of the City Council for approval. Z-� REGULAR COUNCIL MEETING January 7, 1998 Page 4 H. Discussion of Mr. Lymangood's Plymouth Forum Comments (postponed from December 3) 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval. s- / REGULAR COUNCIL MEETING January 7, 1998 Page 4 H. Discussion of Mr. Lymangood's Plymouth Forum Comments (postponed from December 3) 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval. s- / December 19, 1997 Dear Mayor Tierney: r4_T,bc, Minnesota Cigarettes cause more deaths than AIDS, alcohol, car crashes, fires, "legalCUn tyAction for o lcbocco-Free Envronment suicides combined. And our kids are smoking more than ever, drugs, murders and Please join us and other metro -area mayors as we make a New Year's Resolution to keep tobacco out of the hands of our youth. It's a great way to start the new year, and sends a wonderful message that by working together, we can keep our kids tobacco free. Twin Cities medi invited to this event to garner further attention to the problem of youth smoking a will be ki prevent it. ng and how we can Join us Monday, January 5 at 10:00 for a brief presentation on the Minnesota law restricting Youth access to tobacco which went into effect August 1, 1997. This presentation be followed by adoption of a New Year's Resolution stating our intentions to work twill er local communities to keep tobacco from the hands of our youth, and we'll sinogether in our the same. ga Ulcl>?e-stat;,,e DATE: Monday, January 5 1 , TI_ME: 10:00 -10:30 a.m. PLACE: Hennepin County Government Center �`- 300 South 6th Street, Minneapolis Atrium lel- 300 Public Service L evel (Skyway Level) Here in Minnesota, it's estimated than one-third of the 40% o J will die from tobacco -related illnesses. To help raise awarenof hog he h seniors who smoke smoking, and to encourage communities to join together to keep kids tobacco problem of teenage Department of Health has developed a toolkit for parents, community leader free, the Minnesota to address the problem of teen smoking. This toolkit will be unveiled for the Y s, retailers and others media event. first time at this tobacco sales to minors. It also includes other activities that The toolkit provides information on several laws which can help our communities prevent communities c out of the hands of our kids. We must all work together, doing do to keep tobacco our part so kids don't start. Please RSVP to the Minnesota Department of Health for your dedication to ensuring a brighter, healthier future fo ourch ldrt 623-5272. Thank you en. Sharon. Sayles -Belton Mayor, Minneapolis Minnesota Department of Health 612-623-5006 D 612-623-5522 Jean Harris Coral Houle Mayor, Eden Prairie Mayor, Bloomington Minnesota ASSIST Project - Minnesota Department of Health 717 SE Delaware Street - PO Box 9441 - Minneapolis, MN 55440-9441 Rob Fendler Mayor, Savage JAMERICAN CANCER souenr 612-925-2772 1-800-582-5152 December 19, 1997 Dear Mayor Tierney: r4_T,bc, Minnesota Cigarettes cause more deaths than AIDS, alcohol, car crashes, fires, "legalCUn tyAction for o lcbocco-Free Envronment suicides combined. And our kids are smoking more than ever, drugs, murders and Please join us and other metro -area mayors as we make a New Year's Resolution to keep tobacco out of the hands of our youth. It's a great way to start the new year, and sends a wonderful message that by working together, we can keep our kids tobacco free. Twin Cities medi invited to this event to garner further attention to the problem of youth smoking a will be ki prevent it. ng and how we can Join us Monday, January 5 at 10:00 for a brief presentation on the Minnesota law restricting Youth access to tobacco which went into effect August 1, 1997. This presentation be followed by adoption of a New Year's Resolution stating our intentions to work twill er local communities to keep tobacco from the hands of our youth, and we'll sinogether in our the same. ga Ulcl>?e-stat;,,e DATE: Monday, January 5 1 , TI_ME: 10:00 -10:30 a.m. PLACE: Hennepin County Government Center �`- 300 South 6th Street, Minneapolis Atrium lel- 300 Public Service L evel (Skyway Level) Here in Minnesota, it's estimated than one-third of the 40% o J will die from tobacco -related illnesses. To help raise awarenof hog he h seniors who smoke smoking, and to encourage communities to join together to keep kids tobacco problem of teenage Department of Health has developed a toolkit for parents, community leader free, the Minnesota to address the problem of teen smoking. This toolkit will be unveiled for the Y s, retailers and others media event. first time at this tobacco sales to minors. It also includes other activities that The toolkit provides information on several laws which can help our communities prevent communities c out of the hands of our kids. We must all work together, doing do to keep tobacco our part so kids don't start. Please RSVP to the Minnesota Department of Health for your dedication to ensuring a brighter, healthier future fo ourch ldrt 623-5272. Thank you en. Sharon. Sayles -Belton Mayor, Minneapolis Minnesota Department of Health 612-623-5006 D 612-623-5522 Jean Harris Coral Houle Mayor, Eden Prairie Mayor, Bloomington Minnesota ASSIST Project - Minnesota Department of Health 717 SE Delaware Street - PO Box 9441 - Minneapolis, MN 55440-9441 Rob Fendler Mayor, Savage JAMERICAN CANCER souenr 612-925-2772 1-800-582-5152 d 6l, Agenda Doing Our Part So Kids Don't Start Campaign Kickoff January 5, 1997 Welcome (2 minutes) Sharon Sayles -Belton Mayor, Minneapolis II Defining the problem (5 minutes) Statistics on underage tobacco use in Minnesota, morbidity and mortality statistics on tobacco use, costs to the state for tobacco -related illnesses. A comprehensive approach is needed to reduce the problem. One key element of such an approach is to prevent youth access to tobacco. The "Doing Our Part So Kids Don't Start" campaign focuses on this one strategy. Jean Harris Mayor, Eden Prairie III Explaining the campaign (3 minutes) Doing our part so kids don't start — we all have a role when it comes to keeping tobacco out of the hands of our kids. This campaign features a free toolkit roduced by the Minnesota Department of Health and the American Cancer Societ , Minne Division which gives community members ideas on how to do their y sota don't start using tobacco. Mayor's role — it's crucial that communities take a s ds stand and that community leaders strong send the message that the new state law will be upheld in the community. Part of the strength in the state law is that it provides for and encourages communities to adopt local ordinances which can be tailored the community's needs. to Coral Houle Mayor, Bloomington d 6l, Agenda Doing Our Part So Kids Don't Start Campaign Kickoff January 5, 1997 Welcome (2 minutes) Sharon Sayles -Belton Mayor, Minneapolis II Defining the problem (5 minutes) Statistics on underage tobacco use in Minnesota, morbidity and mortality statistics on tobacco use, costs to the state for tobacco -related illnesses. A comprehensive approach is needed to reduce the problem. One key element of such an approach is to prevent youth access to tobacco. The "Doing Our Part So Kids Don't Start" campaign focuses on this one strategy. Jean Harris Mayor, Eden Prairie III Explaining the campaign (3 minutes) Doing our part so kids don't start — we all have a role when it comes to keeping tobacco out of the hands of our kids. This campaign features a free toolkit roduced by the Minnesota Department of Health and the American Cancer Societ , Minne Division which gives community members ideas on how to do their y sota don't start using tobacco. Mayor's role — it's crucial that communities take a s ds stand and that community leaders strong send the message that the new state law will be upheld in the community. Part of the strength in the state law is that it provides for and encourages communities to adopt local ordinances which can be tailored the community's needs. to Coral Houle Mayor, Bloomington _r" 0� 0 - IV What one community has done to provide strong measures to keep tobacco out of the hands of kids. (3 minutes) Rob Fendler Mayor, Savage V Short closing statement, thank all participants, administer the resolution to the mayors. (3 minutes) Anne Barry Commissioner, Department of Health NOTE: Commissioner Barry will administer the resolution to the mayors, mayors will repeat the resolution and then go up to sign an enlarged copy of the resolution. RESOLUTION I resolve to lead my community in its efforts to keep tobacco out of the hands of our children, to let my community know that I take the issue of underage tobacco use seriously, and will not tolerate a casual attitude toward the problem. I invite all others in my community to join me in these efforts, so that together we can build a tobacco -free community for our children. In 1998, I resolve to do my part so kids don't start. _r" 0� 0 - IV What one community has done to provide strong measures to keep tobacco out of the hands of kids. (3 minutes) Rob Fendler Mayor, Savage V Short closing statement, thank all participants, administer the resolution to the mayors. (3 minutes) Anne Barry Commissioner, Department of Health NOTE: Commissioner Barry will administer the resolution to the mayors, mayors will repeat the resolution and then go up to sign an enlarged copy of the resolution. RESOLUTION I resolve to lead my community in its efforts to keep tobacco out of the hands of our children, to let my community know that I take the issue of underage tobacco use seriously, and will not tolerate a casual attitude toward the problem. I invite all others in my community to join me in these efforts, so that together we can build a tobacco -free community for our children. In 1998, I resolve to do my part so kids don't start. December 11, 1997 Agenda Item: #7 Agreements with COPS Partners Attachments: Cooperative Agreement Action Recommended: 7.1 Prepared by: Sharon Klumpp A motion authorizing the Executive Committee to approve a standard agreement for partners participating in the creation and operation of a federally funded regional community policing institute and, upon that approval, authorizing the General Counsel to tailor agreements as needed for the participation of each partner. Summary: On December 1, 1997, the Executive Committee of the LMC Board of Directors met and approved a service agreement between the Minnesota Community Policing Institute (MCPI) and the League of Minnesota Cities. Approval of this agreement enabled the League to proceed with execution of a Cooperative Agreement with the U. S. Department of Justice's Office of Community Oriented Policing Services to serve as the lead agency on a $995,000 grant to create and operate a regional community policing institute. With the approval of these agreements, the MCPI and its partners can begin the work required to establish and operate a regional community policing institute. The League's General Counsel is drafting agreements that will be executed by each partner that receives funding from the grant to ensure that all partners participating in this grant are bound to the same terms and conditions as the League. Discussion: Agreements must be in place between the League of Minnesota Cities, as the lead agency for the regional community policing institute grant, and the partners who have joined together to work on this project before any grant funds can be released to the partners. These agreements will accomplish several objectives. First, they will extend the same terms and conditions that the League assumed as lead agency to each partner that receives grant funding. Second, the agreements will require partners to reimburse the League for any unallowable expenses paid from the grant. Finally, each partner will be required to provide liability protection for its actions to the League. December 11, 1997 Agenda Item: #7 Agreements with COPS Partners Attachments: Cooperative Agreement Action Recommended: 7.1 Prepared by: Sharon Klumpp A motion authorizing the Executive Committee to approve a standard agreement for partners participating in the creation and operation of a federally funded regional community policing institute and, upon that approval, authorizing the General Counsel to tailor agreements as needed for the participation of each partner. Summary: On December 1, 1997, the Executive Committee of the LMC Board of Directors met and approved a service agreement between the Minnesota Community Policing Institute (MCPI) and the League of Minnesota Cities. Approval of this agreement enabled the League to proceed with execution of a Cooperative Agreement with the U. S. Department of Justice's Office of Community Oriented Policing Services to serve as the lead agency on a $995,000 grant to create and operate a regional community policing institute. With the approval of these agreements, the MCPI and its partners can begin the work required to establish and operate a regional community policing institute. The League's General Counsel is drafting agreements that will be executed by each partner that receives funding from the grant to ensure that all partners participating in this grant are bound to the same terms and conditions as the League. Discussion: Agreements must be in place between the League of Minnesota Cities, as the lead agency for the regional community policing institute grant, and the partners who have joined together to work on this project before any grant funds can be released to the partners. These agreements will accomplish several objectives. First, they will extend the same terms and conditions that the League assumed as lead agency to each partner that receives grant funding. Second, the agreements will require partners to reimburse the League for any unallowable expenses paid from the grant. Finally, each partner will be required to provide liability protection for its actions to the League. 7.2 �7 =a2h We are working closely with staff from the Minnesota Office of Drug Prevention and Violence Prevention (ODPVP) to develop a standard agreement for the partners. Because ODPVP staff administers approximately 250 grants funded by the U. S. Department of Justice, they deal on a much larger scale with the same federal rules and regulations that apply to our grant. Therefore, we are using the standard agreement that ODPVP has in place with its 250 grantees (which includes the League of Minnesota Cities) to develop the standard agreement we will use with our partners. Each partner agreement will be tailored to the specific requirements the partner is performing under the grant. Agreements will be executed with the following agencies in the following amounts: Center for Reducing Rural Violence $ 76,500 West Side Safe Neighborhood Council (St. Paul) $ 36,200 Metro State University University of Minnesota St. Paul Police Department $ 25,000 $ 61,779 $188,697 Working with the ODPVP will help us expedite development of the agreements and allow the regional community policing institute to get under way. Two of the partners, the University of Minnesota and the West Side Safe Neighborhood Council (St. Paul), have told us that they need to have agreements in place by January 1 to continue their participation. We can meet this time line if the League Board is comfortable authorizing the Executive Committee to approve the standard agreement and authorizing the General Counsel to make technical changes needed to the standard agreement to tailor it to each individual partner. J 7.2 �7 =a2h We are working closely with staff from the Minnesota Office of Drug Prevention and Violence Prevention (ODPVP) to develop a standard agreement for the partners. Because ODPVP staff administers approximately 250 grants funded by the U. S. Department of Justice, they deal on a much larger scale with the same federal rules and regulations that apply to our grant. Therefore, we are using the standard agreement that ODPVP has in place with its 250 grantees (which includes the League of Minnesota Cities) to develop the standard agreement we will use with our partners. Each partner agreement will be tailored to the specific requirements the partner is performing under the grant. Agreements will be executed with the following agencies in the following amounts: Center for Reducing Rural Violence $ 76,500 West Side Safe Neighborhood Council (St. Paul) $ 36,200 Metro State University University of Minnesota St. Paul Police Department $ 25,000 $ 61,779 $188,697 Working with the ODPVP will help us expedite development of the agreements and allow the regional community policing institute to get under way. Two of the partners, the University of Minnesota and the West Side Safe Neighborhood Council (St. Paul), have told us that they need to have agreements in place by January 1 to continue their participation. We can meet this time line if the League Board is comfortable authorizing the Executive Committee to approve the standard agreement and authorizing the General Counsel to make technical changes needed to the standard agreement to tailor it to each individual partner. J 7.3 Cooperative Agreement Terms of Cooperative Agreement A. Statement of Federal Involvement The Office of Community Oriented Policing Services has elected to enter into a cooperative agreement with League of Minnesota Cities as the awardee of record for the League of Minnesota Cities RCPI. This decision is based on the desire of the grantor agency to continue the U.S. Department of Justice's involvement in the development and implementation of training and technical assistance services and product development for law enforcement agencies interested in implementing community policing. The relationship is structured as a cooperative agreement instead of a grant. Cooperative agreements are entered into when the Federal government plans to have substantial ongoing program oversight of the funded partnership project during the performance of the proposed activities. The anticipated level of Federal involvement will include the following: 1. The Office of Community Oriented Policing Services will provide the services of the Assistant Director for Training and Technical Assistance and a designated project manager as the point of contact for administration of this, cooperative agreement and ongoing program monitoring. 2. The Assistant Director for Training and Technical Assistance and/or the designated project manager will participate to the extent possible in all major project -related meetings, conferences and activities, and will monitor all programmatic activities. Site visits are anticipated. 3. In a timely manner, the Office of Community Oriented Policing Services will review all work products associated with this agreement as set forth in the application or subsequent documents, will approve/disapprove the development of new products and any modifications, revisions, or expansions to products set forth in the application and, when appropriate, will recommend inclusion of other curricula and resources. 7.3 Cooperative Agreement Terms of Cooperative Agreement A. Statement of Federal Involvement The Office of Community Oriented Policing Services has elected to enter into a cooperative agreement with League of Minnesota Cities as the awardee of record for the League of Minnesota Cities RCPI. This decision is based on the desire of the grantor agency to continue the U.S. Department of Justice's involvement in the development and implementation of training and technical assistance services and product development for law enforcement agencies interested in implementing community policing. The relationship is structured as a cooperative agreement instead of a grant. Cooperative agreements are entered into when the Federal government plans to have substantial ongoing program oversight of the funded partnership project during the performance of the proposed activities. The anticipated level of Federal involvement will include the following: 1. The Office of Community Oriented Policing Services will provide the services of the Assistant Director for Training and Technical Assistance and a designated project manager as the point of contact for administration of this, cooperative agreement and ongoing program monitoring. 2. The Assistant Director for Training and Technical Assistance and/or the designated project manager will participate to the extent possible in all major project -related meetings, conferences and activities, and will monitor all programmatic activities. Site visits are anticipated. 3. In a timely manner, the Office of Community Oriented Policing Services will review all work products associated with this agreement as set forth in the application or subsequent documents, will approve/disapprove the development of new products and any modifications, revisions, or expansions to products set forth in the application and, when appropriate, will recommend inclusion of other curricula and resources. 7.4 Terms of Cooperative Agreement (continued)` G� 4. The grantor agency reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize other(s) to use, for Federal government purposes: (1) The copyright in any work developed under a Federal grant, subgrant or cooperative agreement, or contract under a grant, subgrant or cooperative agreement and (2) any rights of copyright to which an awardee or grantee, subgrantee, or a contractor purchases ownership with grant or award support. B. Statement of Recipient Responsibilities 1. League of Minnesota Cities will establish a Regional Community Police Institute (RCPI) in accordance with its approved application, and will provide the services of a dedicated Program Director as a single point of contact for administration of this cooperative agreement. As the awardee of record, League of Minnesota Cities is responsible for all financial and administrative requirements for this project as set forth in the Office of Justice Programs Financial and Administrative Guide M7100AD and as noted in Condition #1. 2. League of Minnesota Cities will utilize award funds to support a dedicated project staff for program implementation activities and answerable to the Program 1 Director. The Program Director will serve as the primary liaison to the Office of / Community Oriented Policing Services and will be responsible for the daily management and operation of the RCPI and, in this capacity, the Director will ensure compliance with the conditions of this cooperative agreement as well as the implementation of this project in accordance with the approved application and subsequent documents. 3. The Program Director will ensure that a revised work plan with an implementation timeline as well as a plan to manage travel stipends are submitted to the Office.of Community. Oriented Policing Services for approval within 30 days of receiving this award. 4. The Program Director will be responsible for ensuring that all training and technical assistance providers utilized by this Institute have demonstrated expertise in community policing or subject matter related to community policing and are able to perform successfully specific training and technical assistance tasks as required under this cooperative agreement and the League of Minnesota Cities/RCPI application. The Program Director will submit for approval or 7.4 Terms of Cooperative Agreement (continued)` G� 4. The grantor agency reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize other(s) to use, for Federal government purposes: (1) The copyright in any work developed under a Federal grant, subgrant or cooperative agreement, or contract under a grant, subgrant or cooperative agreement and (2) any rights of copyright to which an awardee or grantee, subgrantee, or a contractor purchases ownership with grant or award support. B. Statement of Recipient Responsibilities 1. League of Minnesota Cities will establish a Regional Community Police Institute (RCPI) in accordance with its approved application, and will provide the services of a dedicated Program Director as a single point of contact for administration of this cooperative agreement. As the awardee of record, League of Minnesota Cities is responsible for all financial and administrative requirements for this project as set forth in the Office of Justice Programs Financial and Administrative Guide M7100AD and as noted in Condition #1. 2. League of Minnesota Cities will utilize award funds to support a dedicated project staff for program implementation activities and answerable to the Program 1 Director. The Program Director will serve as the primary liaison to the Office of / Community Oriented Policing Services and will be responsible for the daily management and operation of the RCPI and, in this capacity, the Director will ensure compliance with the conditions of this cooperative agreement as well as the implementation of this project in accordance with the approved application and subsequent documents. 3. The Program Director will ensure that a revised work plan with an implementation timeline as well as a plan to manage travel stipends are submitted to the Office.of Community. Oriented Policing Services for approval within 30 days of receiving this award. 4. The Program Director will be responsible for ensuring that all training and technical assistance providers utilized by this Institute have demonstrated expertise in community policing or subject matter related to community policing and are able to perform successfully specific training and technical assistance tasks as required under this cooperative agreement and the League of Minnesota Cities/RCPI application. The Program Director will submit for approval or Terms of Cooperative Agreement (continued) 7.5 - R6 disapproval to the Office of Community Policing Services lists of proposed. training and technical assistance providers, including their vitae, at least fourteen (14) calendar days prior to the proposed date of utilization. 5. The Program Director will provide to the Office of Community Oriented Policing Services on a quarterly basis a detailed task plan for the upcoming quarter's project activities. The plan will identify each partner's tasks and responsibilities and list the staff and/or consultants assigned to each task. 6. The Program Director will submit for approval or disapproval to the Office of Community Oriented Policing Services any proposed changes in key staff assignments to this project and any significant changes in any partner's role or responsibilities. 7. The Program Director will submit a monthly progress report on the status of all training and technical assistance deliverables to the Office of Community Oriented Policing Services in a format that will be designated by that office. 8. The Program Director will notify the Office of Community Oriented Policing Services of all major project -related meetings, training and technical assistance activities and conferences, and ensure that all partners receive sufficient advance notice of such events. 9. Activities involving the presentation of training or technical assistance under this project should be included in the required evaluation component in order to provide substantive feedback to the League of Minnesota Cities/RCPI and to the Office of Community Oriented Policing Services on the quality of the services provided. If an evaluation of this project is undertaken by the Office of Community Oriented. Policing Services or a third party, League of Minnesota Cities and the League of Minnesota Cities/RCPI agree to cooperate with the evaluator(s). League of Minnesota Cities and the League of Minnesota Cities/RCPI, in consultation with the Office of Community Oriented Policing Services, agree to make such reasonable adjustments to programs and activities in recognition of significant points of evaluation or feedback. Terms of Cooperative Agreement (continued) 7.5 - R6 disapproval to the Office of Community Policing Services lists of proposed. training and technical assistance providers, including their vitae, at least fourteen (14) calendar days prior to the proposed date of utilization. 5. The Program Director will provide to the Office of Community Oriented Policing Services on a quarterly basis a detailed task plan for the upcoming quarter's project activities. The plan will identify each partner's tasks and responsibilities and list the staff and/or consultants assigned to each task. 6. The Program Director will submit for approval or disapproval to the Office of Community Oriented Policing Services any proposed changes in key staff assignments to this project and any significant changes in any partner's role or responsibilities. 7. The Program Director will submit a monthly progress report on the status of all training and technical assistance deliverables to the Office of Community Oriented Policing Services in a format that will be designated by that office. 8. The Program Director will notify the Office of Community Oriented Policing Services of all major project -related meetings, training and technical assistance activities and conferences, and ensure that all partners receive sufficient advance notice of such events. 9. Activities involving the presentation of training or technical assistance under this project should be included in the required evaluation component in order to provide substantive feedback to the League of Minnesota Cities/RCPI and to the Office of Community Oriented Policing Services on the quality of the services provided. If an evaluation of this project is undertaken by the Office of Community Oriented. Policing Services or a third party, League of Minnesota Cities and the League of Minnesota Cities/RCPI agree to cooperate with the evaluator(s). League of Minnesota Cities and the League of Minnesota Cities/RCPI, in consultation with the Office of Community Oriented Policing Services, agree to make such reasonable adjustments to programs and activities in recognition of significant points of evaluation or feedback. 7.6� Conditions of Cooperative Agreement 1. League of Minnesota Cities agrees to comply with the financial and administrative requirements set forth in the effective edition of the Financial and Administrative Guide for Grants, OJP M 7 100. 1 D. 2. League of Minnesota Cities agrees to comply with the organizational audit requirements of OMB Circular A-133. This audit must be performed in accordance with GAO's Government Auditing Standards. In conjunction with the beginning date of the award, the audit must cover the period January 1, 1997 through December 31, 1997 and for each audit cycle thereafter covering the entire award period as originally approved or amended. The management letter must be submitted with the audit report. Subsequent audits must be submitted no later than thirteen months after the close of the recipient organization's audited fiscal year. The submission of the audit report shall be as follows: An original and one copy of the audit report shall be submitted to the appropriate geographical Regional Inspector General for Audit, Robert C. Gruensfelder, Chicago Regional Audit Manager, CitiCorp Center, 500 West Madison, Suite 3510 Chicago, IL 60661. Also a copy of your audit transmittal shall be sent to Assistant Director for Training and Technical Assistance, Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, D.C. 20530. League of Minnesota Cities agrees to submit its corrective action plan with the audit report to the DOJ Regional Inspector General for Audit if there are findings/recommendations disclosed in the audit report. The corrective action plan should include: (1) specific steps taken to comply with the recommendations; (2) timetable for performance and/or implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure implementation. 3. League of Minnesota Cities shall require each subrecipient to complete a Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion (OJP Form 4061/1) pursuant to the Federal Register dated May 26, 1988 (28 CFR 67.5 10), prior to entering into a financial agreement with subrecipients. This includes consultants who have critical influence on or substantive control over the award. League of Minnesota Cities and the League of Minnesota Cities/RCPI are responsible for monitoring the submission and maintaining the official documentation. 7.6� Conditions of Cooperative Agreement 1. League of Minnesota Cities agrees to comply with the financial and administrative requirements set forth in the effective edition of the Financial and Administrative Guide for Grants, OJP M 7 100. 1 D. 2. League of Minnesota Cities agrees to comply with the organizational audit requirements of OMB Circular A-133. This audit must be performed in accordance with GAO's Government Auditing Standards. In conjunction with the beginning date of the award, the audit must cover the period January 1, 1997 through December 31, 1997 and for each audit cycle thereafter covering the entire award period as originally approved or amended. The management letter must be submitted with the audit report. Subsequent audits must be submitted no later than thirteen months after the close of the recipient organization's audited fiscal year. The submission of the audit report shall be as follows: An original and one copy of the audit report shall be submitted to the appropriate geographical Regional Inspector General for Audit, Robert C. Gruensfelder, Chicago Regional Audit Manager, CitiCorp Center, 500 West Madison, Suite 3510 Chicago, IL 60661. Also a copy of your audit transmittal shall be sent to Assistant Director for Training and Technical Assistance, Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, D.C. 20530. League of Minnesota Cities agrees to submit its corrective action plan with the audit report to the DOJ Regional Inspector General for Audit if there are findings/recommendations disclosed in the audit report. The corrective action plan should include: (1) specific steps taken to comply with the recommendations; (2) timetable for performance and/or implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure implementation. 3. League of Minnesota Cities shall require each subrecipient to complete a Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion (OJP Form 4061/1) pursuant to the Federal Register dated May 26, 1988 (28 CFR 67.5 10), prior to entering into a financial agreement with subrecipients. This includes consultants who have critical influence on or substantive control over the award. League of Minnesota Cities and the League of Minnesota Cities/RCPI are responsible for monitoring the submission and maintaining the official documentation. Conditions of Cooperative Agreement (continued) 7.7 -,Z— 0?6 4. League of Minnesota Cities and the League of Minnesota Cities/ RCPI shall submit to the Office of Community Oriented Policing Services one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual or sound, but not including press releases, newsletters, and issue analyses), whether or not published at government expense, shall contain the following statement: "This project was supported by cooperative agreement W-cx-wx-oo4Etwarded by the Office of Community Oriented Policing Services, U.S. Department of Justice. Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 5. League of Minnesota Cities and the League of Minnesota Cities/RCPI agree to obtain approval of the Office of Community Oriented Policing Services prior to the expenditure of agreement funds for the award of non-competitive contracts (including equipment purchases) in excess of $100,000.00. 6. League of Minnesota Cities and the League of Minnesota Cities/RCPI shall be aware that lodging, meals, and incidental expenses relative to training, technical assistance, and conferences conducted as part of the League of Minnesota Cities/RCPI project and funded by the Office of Community Oriented Policing Services shall be limited to the established federal rate for the geographic location of the training, technical assistance, or conference. Any exception to this policy must be justified as cost effective and requires prior approval of the Office of Community Oriented Policing Services and the Office of the Comptroller, OJP. Any such per diem costs exceeding the Federal rate incurred without prior justification and prior approval will be disallowed. 7. Approval of this cooperative agreement does not constitute approval of consultant rates in excess of $250 per day. Specific and detailed justification must be submitted to and approved by the Office of Community Oriented Policing Services prior to obligation or expenditure of such funds. 8. League of Minnesota Cities and the League of Minnesota Cities/RCPI agree that all income generated as a direct result of this project shall be deemed program income. It must be accounted for and used for the purposes and conditions applicable to the Anti -Drug Abuse Act of 1988. Conditions of Cooperative Agreement (continued) 7.7 -,Z— 0?6 4. League of Minnesota Cities and the League of Minnesota Cities/ RCPI shall submit to the Office of Community Oriented Policing Services one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual or sound, but not including press releases, newsletters, and issue analyses), whether or not published at government expense, shall contain the following statement: "This project was supported by cooperative agreement W-cx-wx-oo4Etwarded by the Office of Community Oriented Policing Services, U.S. Department of Justice. Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 5. League of Minnesota Cities and the League of Minnesota Cities/RCPI agree to obtain approval of the Office of Community Oriented Policing Services prior to the expenditure of agreement funds for the award of non-competitive contracts (including equipment purchases) in excess of $100,000.00. 6. League of Minnesota Cities and the League of Minnesota Cities/RCPI shall be aware that lodging, meals, and incidental expenses relative to training, technical assistance, and conferences conducted as part of the League of Minnesota Cities/RCPI project and funded by the Office of Community Oriented Policing Services shall be limited to the established federal rate for the geographic location of the training, technical assistance, or conference. Any exception to this policy must be justified as cost effective and requires prior approval of the Office of Community Oriented Policing Services and the Office of the Comptroller, OJP. Any such per diem costs exceeding the Federal rate incurred without prior justification and prior approval will be disallowed. 7. Approval of this cooperative agreement does not constitute approval of consultant rates in excess of $250 per day. Specific and detailed justification must be submitted to and approved by the Office of Community Oriented Policing Services prior to obligation or expenditure of such funds. 8. League of Minnesota Cities and the League of Minnesota Cities/RCPI agree that all income generated as a direct result of this project shall be deemed program income. It must be accounted for and used for the purposes and conditions applicable to the Anti -Drug Abuse Act of 1988. 7.8' Conditions of Cooperative Agreement (continued) 9. League of Minnesota Cities and the League of Minnesota Cities/RCPI will consider and utilize, if feasible and desirable, information and materials developed under complementary efforts funded by the Office of Community Oriented Policing Services. 10. Any changes in key staffing assignments to this project must receive prior approval of the Office of Community Oriented Policing Services. 11. The Program Director will provide to the Office of Community Oriented Policing Services on a quarterly basis a detailed task plan for the upcoming quarter's project activities. The task plan will identify each partner's tasks and responsibilities and include a list of staff and/or consultants assigned to each task. 12. The Program Director will provide to the Office of Community Oriented Policing Services on a monthly basis a progress report on the status of all training and technical assistance deliverables in a format that will be designated by that office. AWARDEE ACCEPTANCE OF TERMS AND CONDITIONS: JameWiller League of Minnesota Cities Date: iQk, % O , 1997 J 7.8' Conditions of Cooperative Agreement (continued) 9. League of Minnesota Cities and the League of Minnesota Cities/RCPI will consider and utilize, if feasible and desirable, information and materials developed under complementary efforts funded by the Office of Community Oriented Policing Services. 10. Any changes in key staffing assignments to this project must receive prior approval of the Office of Community Oriented Policing Services. 11. The Program Director will provide to the Office of Community Oriented Policing Services on a quarterly basis a detailed task plan for the upcoming quarter's project activities. The task plan will identify each partner's tasks and responsibilities and include a list of staff and/or consultants assigned to each task. 12. The Program Director will provide to the Office of Community Oriented Policing Services on a monthly basis a progress report on the status of all training and technical assistance deliverables in a format that will be designated by that office. AWARDEE ACCEPTANCE OF TERMS AND CONDITIONS: JameWiller League of Minnesota Cities Date: iQk, % O , 1997 J Sep 14 '01 10:39 P.02 'P? 'C How. transit -friendly development can also help make homeownership more affordable Noted architect Andreas Duany, developer of the famous "Sea- side" neo -traditional neighbor- hood in Florida, says the most important thing we can do is re- duce our reliance on two -car households. Duany maintains that the possibility of owning one less car is the single most important subsidy that. can be provided towards affordable housing. By Barb Thoman What does transit have to do with afford- able housing' According to two recent pub- lications, proximity to good transit services enables many families to own one less car. By trading a car expense of $250 to $400 per month for $50-S70 monthly bus pass, a family has substantial extra income to pay for housing. Patrick Hare maintains. in The Home Eco- nomics of Reduced Car Ownership, that a family can pay for 34 per acnt of a mort- gage payment with the money saved by owning one less car. Hare bases his calcu- lations on a 53.000 per year reduction in auto -related expenses and a 5100,000 mort- gage at 8 per cent interest. 'I!fre same say. ings also could be applied toward rent. Crunching numbers another way. architect n2E) moi► �� fi 71(�_ �► o7 rt�,E �}��� }'' Andreas Duany calculates that the average yearly cost of car ownership is 55,000, equivalent to payments on a $50.000 mort- gage. By designing neighborhoods acces- sible to jobs and transit, families could trade a car payment for a mortgage payment. The Natural Resources Defense Council (NRDC) is promoting something called the Location Efficient Mortgage (LEM). Ac- cording to a story in the Earth Island Jour- nal, the LEM allows lenders to factor trans- portation savings into their calculation of a buyer's ability to afford a home. with good access to transit and one less car, a house - hold is better able to afford a mortgage. The NRDC reports that several banks in- cluding the Federal Reserve have been re- ceptive to the idea A staffer from NRDC presented the idea to the National Associa- tion of Affordable Lenders in June of 1996. By improving transit service and reducing the number of households with more than one car, we can improve air quality. en- hance the livability of our neighborhoods, and can make housing more affordable for many! Barb 7homan is a member of Transit for Sep 14 '01 10:39 P.02 'P? 'C How. transit -friendly development can also help make homeownership more affordable Noted architect Andreas Duany, developer of the famous "Sea- side" neo -traditional neighbor- hood in Florida, says the most important thing we can do is re- duce our reliance on two -car households. Duany maintains that the possibility of owning one less car is the single most important subsidy that. can be provided towards affordable housing. By Barb Thoman What does transit have to do with afford- able housing' According to two recent pub- lications, proximity to good transit services enables many families to own one less car. By trading a car expense of $250 to $400 per month for $50-S70 monthly bus pass, a family has substantial extra income to pay for housing. Patrick Hare maintains. in The Home Eco- nomics of Reduced Car Ownership, that a family can pay for 34 per acnt of a mort- gage payment with the money saved by owning one less car. Hare bases his calcu- lations on a 53.000 per year reduction in auto -related expenses and a 5100,000 mort- gage at 8 per cent interest. 'I!fre same say. ings also could be applied toward rent. Crunching numbers another way. architect n2E) moi► �� fi 71(�_ �► o7 rt�,E �}��� }'' Andreas Duany calculates that the average yearly cost of car ownership is 55,000, equivalent to payments on a $50.000 mort- gage. By designing neighborhoods acces- sible to jobs and transit, families could trade a car payment for a mortgage payment. The Natural Resources Defense Council (NRDC) is promoting something called the Location Efficient Mortgage (LEM). Ac- cording to a story in the Earth Island Jour- nal, the LEM allows lenders to factor trans- portation savings into their calculation of a buyer's ability to afford a home. with good access to transit and one less car, a house - hold is better able to afford a mortgage. The NRDC reports that several banks in- cluding the Federal Reserve have been re- ceptive to the idea A staffer from NRDC presented the idea to the National Associa- tion of Affordable Lenders in June of 1996. By improving transit service and reducing the number of households with more than one car, we can improve air quality. en- hance the livability of our neighborhoods, and can make housing more affordable for many! Barb 7homan is a member of Transit for L M/C League of Minnesota Cities Cities promoting excenence November 13, 1997 To: LMCIT cities and agents From: LMCIT Board of Trustees Re: 1997 dividends 1--42d 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 • (800) 925-1122 Fax: (612) 281-1299 • TDD (612) 281-1290 Because of continued good loss experience and strong investment income, LMCIT is able this year to return dividends to members of both the property/casualty and workers compensation programs. Members of the LMCIT property/casualty program will share a $12 million dividend this December, equal to last year's amount. This will be the eleventh straight year in which the property/casualty program has returned a dividend. LMCIT work comp members can expect to receive their share of a $4 million dividend next April. (This is to give the LMCIT Trustees a chance to first review the 1997 year-end actuarial results.) This will bring the total to $109 million which LMCIT has returned to member cities since 1987. How will the funds be allocated among cities? As in the past, each city's share of the total will be proportional to the difference between the city's total earned premiums and total incurred losses for all years of participation. This means that cities that have been in LMCIT the longest and have been the most successful in avoiding and controlling losses receive a proportionally greater share of the dividend. The formula also limits the amount of any individual claim that is counted in the formula, in order to temper the effect of a single catastrophically large loss. Only current members will receive a dividend. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER L M/C League of Minnesota Cities Cities promoting excenence November 13, 1997 To: LMCIT cities and agents From: LMCIT Board of Trustees Re: 1997 dividends 1--42d 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 • (800) 925-1122 Fax: (612) 281-1299 • TDD (612) 281-1290 Because of continued good loss experience and strong investment income, LMCIT is able this year to return dividends to members of both the property/casualty and workers compensation programs. Members of the LMCIT property/casualty program will share a $12 million dividend this December, equal to last year's amount. This will be the eleventh straight year in which the property/casualty program has returned a dividend. LMCIT work comp members can expect to receive their share of a $4 million dividend next April. (This is to give the LMCIT Trustees a chance to first review the 1997 year-end actuarial results.) This will bring the total to $109 million which LMCIT has returned to member cities since 1987. How will the funds be allocated among cities? As in the past, each city's share of the total will be proportional to the difference between the city's total earned premiums and total incurred losses for all years of participation. This means that cities that have been in LMCIT the longest and have been the most successful in avoiding and controlling losses receive a proportionally greater share of the dividend. The formula also limits the amount of any individual claim that is counted in the formula, in order to temper the effect of a single catastrophically large loss. Only current members will receive a dividend. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER What makes these dividends possible? The short answer is that it's the effect of some good loss trends in both liability and workers compensation - the same trends that have made it possible to reduce premium rates over the past several years. There are really several elements involved. First, LMCIT premium rates are designed to incorporate a margin. That is, rates are set at a level so that premiums plus investment income will be enough to cover losses and expenses even if losses are somewhat greater than projected. If losses then turn out to be equal to or less than those projections, that safety margin eventually becomes available to be returned as a dividend. That's exactly what's been occurring over the past few years. One major reason for that on the liability side is cities' success in reducing the number of employment-related liability claims. Second, for workers compensation and liability claims it can take many years before the claim is closed and the final cost is known for sure. Because of this, we have to rely on actuarial projections of what the claims from any one year will ultimately cost, and set aside reserve funds to cover those projected costs. As the claims close over time and we gain more information about the claims that remain open, those estimates are revised and refined. Over the past several years, we've been able to close many claims for less than the cost we'd originally projected. The actuaries have correspondingly reduced their estimates of what the total cost will be for claims from those earlier years. (For both work comp and liability, the biggest changes this year were in the claims cost estimates for 1993 through 1996.) As a result, the funds that were originally set aside aren't needed and therefor can be returned to members as a dividend. On the property/casualty side, there's a third factor. When the LMCIT Board acted on the dividend a year ago, they decided to hold off on returning a portion of the funds that had then become available. A year ago, the actuaries had reduced in their liability estimates very substantially, and the Trustees decided that in light of the size of those reductions it was prudent to wait and make sure they hadn't over -reacted before returning those funds. Part of those funds are now being released; about $3.4 million of this year's $12 million total is from this source. What might we expect for future dividends? Property/casualty On the property/casualty side, the chances look pretty good right now for future dividends. Loss trends so far look good; rates continue to incorporate a contingency margin; and LMCIT continues to hold some funds that the Trustees earmarked a year ago for future return. It goes without saying that if LMCIT has funds that in the Trustees' judgement aren't needed, those funds will go back to the members. That, after all, is what LMCIT is all about. Over the long term, property/casualty dividend amounts can be expected to be smaller than what we've seen over the past couple years. There are two reasons for this: What makes these dividends possible? The short answer is that it's the effect of some good loss trends in both liability and workers compensation - the same trends that have made it possible to reduce premium rates over the past several years. There are really several elements involved. First, LMCIT premium rates are designed to incorporate a margin. That is, rates are set at a level so that premiums plus investment income will be enough to cover losses and expenses even if losses are somewhat greater than projected. If losses then turn out to be equal to or less than those projections, that safety margin eventually becomes available to be returned as a dividend. That's exactly what's been occurring over the past few years. One major reason for that on the liability side is cities' success in reducing the number of employment-related liability claims. Second, for workers compensation and liability claims it can take many years before the claim is closed and the final cost is known for sure. Because of this, we have to rely on actuarial projections of what the claims from any one year will ultimately cost, and set aside reserve funds to cover those projected costs. As the claims close over time and we gain more information about the claims that remain open, those estimates are revised and refined. Over the past several years, we've been able to close many claims for less than the cost we'd originally projected. The actuaries have correspondingly reduced their estimates of what the total cost will be for claims from those earlier years. (For both work comp and liability, the biggest changes this year were in the claims cost estimates for 1993 through 1996.) As a result, the funds that were originally set aside aren't needed and therefor can be returned to members as a dividend. On the property/casualty side, there's a third factor. When the LMCIT Board acted on the dividend a year ago, they decided to hold off on returning a portion of the funds that had then become available. A year ago, the actuaries had reduced in their liability estimates very substantially, and the Trustees decided that in light of the size of those reductions it was prudent to wait and make sure they hadn't over -reacted before returning those funds. Part of those funds are now being released; about $3.4 million of this year's $12 million total is from this source. What might we expect for future dividends? Property/casualty On the property/casualty side, the chances look pretty good right now for future dividends. Loss trends so far look good; rates continue to incorporate a contingency margin; and LMCIT continues to hold some funds that the Trustees earmarked a year ago for future return. It goes without saying that if LMCIT has funds that in the Trustees' judgement aren't needed, those funds will go back to the members. That, after all, is what LMCIT is all about. Over the long term, property/casualty dividend amounts can be expected to be smaller than what we've seen over the past couple years. There are two reasons for this: ..- 0�/ d • The dividends over the past couple years partly result from what turned out to be overly conservative estimates of losses from previous years. Those estimates have now been revised and reduced, and further large reductions are probably unlikely. Over the past few years, we've reduced the size of the contingency margin that's built into the rates. It's a bit of an over -simplification, but that margin is essentially what produces the dividends: The margin provides the funding cushion if losses should turn out to be greater than anticipated; if losses turn out to be at or below projections, that cushion isn't needed and can be returned to members as a dividend. Workers compensation On the work comp side, it's harder to predict whether and when future dividends might be possible. The $5.4 million dividend in 1993 and the $8.6 million in 1997 were essentially a pass-through of refunds LMCIT received from the Workers Compensation Reinsurance Association. Whether, when, and how much the WCRA might be able to return in the future is pretty speculative at this point. The $4 million the LMCIT Board plans to return in April is available because of some significant reductions in the actuarial estimates of the ultimate cost of claims from prior years, primarily 1993 on. We've seen some very significant drops in the number and cost of claims from those years compared to earlier years, which are reflected in the current actuarial projections. If those trends hold up, additional funds could be freed up to be returned at some point; again though, when, whether and how much would be speculative. Keep in mind too that compared to property/casualty, we build less of a safety margin into the work comp rates. Thus, if the loss projections on which the rates are based turn out to be exactly on target, the surplus that's available to be returned is correspondingly less. A final caution We always need to keep in mind that we're trying to manage risk - in other words, uncertainty. We can estimate and project what loss costs will be, but we can never know for sure what is really going to happen in the future. Any number of possible developments can be imagined which could imagine could drastically increase future loss costs. Suppose for example that • Medical care costs resume increasing at double-digit annual rates, as they were just a few years ago; or • We enter a consistent pattern of widespread annual flooding like we saw last spring; or • Legislation now pending in Congress passes, and triggers an explosion in the amount of litigation related to land use regulation; or • The legislature decides to reverse some of the changes enacted in the 1992 and 1995 work comp reforms. ..- 0�/ d • The dividends over the past couple years partly result from what turned out to be overly conservative estimates of losses from previous years. Those estimates have now been revised and reduced, and further large reductions are probably unlikely. Over the past few years, we've reduced the size of the contingency margin that's built into the rates. It's a bit of an over -simplification, but that margin is essentially what produces the dividends: The margin provides the funding cushion if losses should turn out to be greater than anticipated; if losses turn out to be at or below projections, that cushion isn't needed and can be returned to members as a dividend. Workers compensation On the work comp side, it's harder to predict whether and when future dividends might be possible. The $5.4 million dividend in 1993 and the $8.6 million in 1997 were essentially a pass-through of refunds LMCIT received from the Workers Compensation Reinsurance Association. Whether, when, and how much the WCRA might be able to return in the future is pretty speculative at this point. The $4 million the LMCIT Board plans to return in April is available because of some significant reductions in the actuarial estimates of the ultimate cost of claims from prior years, primarily 1993 on. We've seen some very significant drops in the number and cost of claims from those years compared to earlier years, which are reflected in the current actuarial projections. If those trends hold up, additional funds could be freed up to be returned at some point; again though, when, whether and how much would be speculative. Keep in mind too that compared to property/casualty, we build less of a safety margin into the work comp rates. Thus, if the loss projections on which the rates are based turn out to be exactly on target, the surplus that's available to be returned is correspondingly less. A final caution We always need to keep in mind that we're trying to manage risk - in other words, uncertainty. We can estimate and project what loss costs will be, but we can never know for sure what is really going to happen in the future. Any number of possible developments can be imagined which could imagine could drastically increase future loss costs. Suppose for example that • Medical care costs resume increasing at double-digit annual rates, as they were just a few years ago; or • We enter a consistent pattern of widespread annual flooding like we saw last spring; or • Legislation now pending in Congress passes, and triggers an explosion in the amount of litigation related to land use regulation; or • The legislature decides to reverse some of the changes enacted in the 1992 and 1995 work comp reforms. Z ad The point isn't that any of these are necessarily likely to happen. The point, rather, is that there are any number of developments that conceivably could occur which could significantly affect loss costs. Those losses in turn ultimately determine the dividends that can be returned and the rates LMCIT needs to charge. In short, we can guarantee that we'll do everything we can to keep losses and expenses down. We can also assure cities that if there are surplus funds that aren't needed for losses and expenses, those funds will go back to the member cities. But there are lots of factors involved that we can't predict or control. It's important to keep that uncertainty in mind when doing your financial planning. Z ad The point isn't that any of these are necessarily likely to happen. The point, rather, is that there are any number of developments that conceivably could occur which could significantly affect loss costs. Those losses in turn ultimately determine the dividends that can be returned and the rates LMCIT needs to charge. In short, we can guarantee that we'll do everything we can to keep losses and expenses down. We can also assure cities that if there are surplus funds that aren't needed for losses and expenses, those funds will go back to the member cities. But there are lots of factors involved that we can't predict or control. It's important to keep that uncertainty in mind when doing your financial planning. LEAGUE OF AHNNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1997 DIVIDEND CALCULATION AT MAY 313,1997 T. C. FIELD & COMPANY P.O. BOX 64016 530 N. ROBERT STREET ST. PAUL MN 551640 PLYMOUTH 3400 PLYMOUTH BOULEVARD PLYMOUTH MN 55447 GROSS EARNED PREM[R M ADJUSTED LOSSES MEMBERS DIVIDEND PERCENTAGE DIVIDEND AMOUNT $ 1,691,794 $ 250,1481 .00590351165 $ 70$42 r LEAGUE OF AHNNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1997 DIVIDEND CALCULATION AT MAY 313,1997 T. C. FIELD & COMPANY P.O. BOX 64016 530 N. ROBERT STREET ST. PAUL MN 551640 PLYMOUTH 3400 PLYMOUTH BOULEVARD PLYMOUTH MN 55447 GROSS EARNED PREM[R M ADJUSTED LOSSES MEMBERS DIVIDEND PERCENTAGE DIVIDEND AMOUNT $ 1,691,794 $ 250,1481 .00590351165 $ 70$42 r L v m L m G c R O Cl) a- � a V � N � R N d � = CL o CL O d m a� J L v m L m G c R O Cl) a- � a V � N � R N d � = CL o CL O d m a� J 9.01 mENT0, U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D.C. 20410.7000 r c OFFICE OF THE ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 18, 1997 c,`� Honorable Joy Tierney�i Mayor of Plymouth -4 Plymouth, MN 55447 Dear Mayor Tierney: On behalf of Secretary Cuomo, I am pleased to announce the Fiscal Year 1998 formula allocation under the Community Development Block Grant (CDBG), HOME, Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) programs. Your total allocation for Fiscal Year 1998 is $309,000 for the following program: CDBG $309,000 We look forward to partnering with your community's effort to achieve the strategic vision in your Consolidated Plan. We wish you much success in the use of these resources to implement your community development initiatives. Sincerely, Saul N. Ramirez, Jr. Assistant Secretary 9.01 mENT0, U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D.C. 20410.7000 r c OFFICE OF THE ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 18, 1997 c,`� Honorable Joy Tierney�i Mayor of Plymouth -4 Plymouth, MN 55447 Dear Mayor Tierney: On behalf of Secretary Cuomo, I am pleased to announce the Fiscal Year 1998 formula allocation under the Community Development Block Grant (CDBG), HOME, Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) programs. Your total allocation for Fiscal Year 1998 is $309,000 for the following program: CDBG $309,000 We look forward to partnering with your community's effort to achieve the strategic vision in your Consolidated Plan. We wish you much success in the use of these resources to implement your community development initiatives. Sincerely, Saul N. Ramirez, Jr. Assistant Secretary C IXA, 1dF CITY OF PLYMOU?H - For Immediate Release Contact: December 22, 1997 Mary Bisek, 509-5220 Mann Theatre opening will benefit area food shelves If you enjoy movies, want to be part of the opening of a major development in Plymouth City Center and would like to help local food shelves, then you will be interested in a special evening on Thurs., Jan.22. The event, sponsored by the City of Plymouth and Mann Theatres, will benefit the food shelves operated by Interfaith Outreach and Prism. The City will give away tickets to the event in advance to people who bring in food donations for the food shelves. Mann Theatres has donated 3,000 movie tickets for the evening of Jan. 22 — one day before the theater is slated to officially open for business. Mann will also provide free popcorn and soft drinks. To receive a free ticket, you will need to bring one to three non- perishable food items per ticket to City Hall, 3400 Plymouth Blvd., on Tues., ]an. 13, 4:30 - 7 p.m. Tickets will be given away on a first-come, first -serve basis. (The value of one free ticket and refreshments is $10). The number of tickets you may receive is limited to the number of people in your immediate family. If tickets remain after Jan. 13, they will be given away on subsequent days during normal city office business hours using the same guidelines. City Hall is open 8 a.m. - 4:30 p.m. on Mondays, Wednesdays, Thursdays and Fridays and 8 a.m. - 6 p.m. on PLYMOUTH ABeauti (Place ?o Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®P^ --^P" www.d.plymouth.mn.us C IXA, 1dF CITY OF PLYMOU?H - For Immediate Release Contact: December 22, 1997 Mary Bisek, 509-5220 Mann Theatre opening will benefit area food shelves If you enjoy movies, want to be part of the opening of a major development in Plymouth City Center and would like to help local food shelves, then you will be interested in a special evening on Thurs., Jan.22. The event, sponsored by the City of Plymouth and Mann Theatres, will benefit the food shelves operated by Interfaith Outreach and Prism. The City will give away tickets to the event in advance to people who bring in food donations for the food shelves. Mann Theatres has donated 3,000 movie tickets for the evening of Jan. 22 — one day before the theater is slated to officially open for business. Mann will also provide free popcorn and soft drinks. To receive a free ticket, you will need to bring one to three non- perishable food items per ticket to City Hall, 3400 Plymouth Blvd., on Tues., ]an. 13, 4:30 - 7 p.m. Tickets will be given away on a first-come, first -serve basis. (The value of one free ticket and refreshments is $10). The number of tickets you may receive is limited to the number of people in your immediate family. If tickets remain after Jan. 13, they will be given away on subsequent days during normal city office business hours using the same guidelines. City Hall is open 8 a.m. - 4:30 p.m. on Mondays, Wednesdays, Thursdays and Fridays and 8 a.m. - 6 p.m. on PLYMOUTH ABeauti (Place ?o Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 ®P^ --^P" www.d.plymouth.mn.us Tuesdays. The City will post whether tickets remain on cable channel 37 and the City Web site at www.ci.plymouth.mn.us. The special community opening event will feature first -run films yet to be determined. The films will have a variety of ratings. The first show will be at 7 p.m. and the second at 9 p.m. To find out specific films, call Mann Theatre the week of the event at Mann Theatre's Plymouth Cinema 12 is a major new development in the Plymouth City Center area. The 12 -screen, first -run theater is located at the northeast corner of Hwy. 55 and Vicksburg Ln. Six to eight of the theaters screens are expected to be open by Jan. 22. The official start of business will be Jan. 23. Other businesses in the City Center area, including Applebees Bar and Grill, may be having grand opening festivities at the same time as the theater. The Plymouth City Center area is bounded by Vicksburg Ln., Hwy. 55, Co. Rd.9 (Rockford Rd.) and Plymouth Blvd. It also includes public land east of Plymouth Blvd. City Center has long been planned to become a hub of commercial and community activity. -30- Tuesdays. The City will post whether tickets remain on cable channel 37 and the City Web site at www.ci.plymouth.mn.us. The special community opening event will feature first -run films yet to be determined. The films will have a variety of ratings. The first show will be at 7 p.m. and the second at 9 p.m. To find out specific films, call Mann Theatre the week of the event at Mann Theatre's Plymouth Cinema 12 is a major new development in the Plymouth City Center area. The 12 -screen, first -run theater is located at the northeast corner of Hwy. 55 and Vicksburg Ln. Six to eight of the theaters screens are expected to be open by Jan. 22. The official start of business will be Jan. 23. Other businesses in the City Center area, including Applebees Bar and Grill, may be having grand opening festivities at the same time as the theater. The Plymouth City Center area is bounded by Vicksburg Ln., Hwy. 55, Co. Rd.9 (Rockford Rd.) and Plymouth Blvd. It also includes public land east of Plymouth Blvd. City Center has long been planned to become a hub of commercial and community activity. -30- MEMO 7 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 24, 1997 TO: Kathy Lueckert, Acting City Mana er FROM: Laurie Ahrens, City Clerk SUBJECT: Plymouth Gun Club This morning on my way to work, I heard on the radio "Cities 97" about neighborhood concerns regarding the Plymouth Gun Club. I was very surprised that there are current neighborhood concerns since we heard nothing from residents in the last two weeks in response to our renewal notice mailing. On December 17, the City Council renewed the annual target and trap shoot license for the Plymouth Gun Club, with no one appearing in opposition. The week prior to the Council meeting, the staff report was mailed to the following list of individuals who have asked to be contacted regarding Gun Club activities: Myron Kuklok, 5205 Dunkirk Lane, Plymouth, MN 55446 Bruce Gelman, 5305 Dunkirk Lane, Plymouth, MN 55446 Janice Paul, 5350 Dunkirk Lane, Plymouth, MN 55446 Brad Hoffman, 5225 Dunkirk Lane, Plymouth, MN 55446 Kent Severson, 5555 Dunkirk Lane, Plymouth, MN 55446 Harold Gustafson, 6223 Orleans Lane N., Maple Grove, MN 55369 John Fontana, 830 Windemere Drive N., Plymouth, MN 55441 Raymond Swanson, 3225 Carriage Drive, Medina, MN 55340 Wilfred Adams, 4110 Revere Lane N., Plymouth, MN 55441 Glen Joly, 4417 Decatur Avenue N., New Hope, MN 55428 If residents had brought a complaint to the Council or staff by December 17, the Council could have considered renewal of the target and trap shoot license with conditions. A license issuance cannot generally be reconsidered at the Council's next meeting because at the point of approval, rights convey to the applicant (similar to a conditional use permit). There is value attached to the license and the applicant has the right to rely on the renewal action. In order for any change to be made to the 1998 license renewal, a revocation process based on just cause would have to be initiated by the City. If Councilmembers are interested in addressing neighborhood concerns about the Plymouth Gun Club, they could consider options with the 1999 license renewal or use a forum outside of the license process such as voluntary meetings with representatives of the Plymouth Gun Club and the neighborhood. Public Safety Director Gerdes indicates that there have no police calls related to the Gun Club in 1996 or 1997. The last call was in 1995 and involved damage to property. MEMO 7 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 24, 1997 TO: Kathy Lueckert, Acting City Mana er FROM: Laurie Ahrens, City Clerk SUBJECT: Plymouth Gun Club This morning on my way to work, I heard on the radio "Cities 97" about neighborhood concerns regarding the Plymouth Gun Club. I was very surprised that there are current neighborhood concerns since we heard nothing from residents in the last two weeks in response to our renewal notice mailing. On December 17, the City Council renewed the annual target and trap shoot license for the Plymouth Gun Club, with no one appearing in opposition. The week prior to the Council meeting, the staff report was mailed to the following list of individuals who have asked to be contacted regarding Gun Club activities: Myron Kuklok, 5205 Dunkirk Lane, Plymouth, MN 55446 Bruce Gelman, 5305 Dunkirk Lane, Plymouth, MN 55446 Janice Paul, 5350 Dunkirk Lane, Plymouth, MN 55446 Brad Hoffman, 5225 Dunkirk Lane, Plymouth, MN 55446 Kent Severson, 5555 Dunkirk Lane, Plymouth, MN 55446 Harold Gustafson, 6223 Orleans Lane N., Maple Grove, MN 55369 John Fontana, 830 Windemere Drive N., Plymouth, MN 55441 Raymond Swanson, 3225 Carriage Drive, Medina, MN 55340 Wilfred Adams, 4110 Revere Lane N., Plymouth, MN 55441 Glen Joly, 4417 Decatur Avenue N., New Hope, MN 55428 If residents had brought a complaint to the Council or staff by December 17, the Council could have considered renewal of the target and trap shoot license with conditions. A license issuance cannot generally be reconsidered at the Council's next meeting because at the point of approval, rights convey to the applicant (similar to a conditional use permit). There is value attached to the license and the applicant has the right to rely on the renewal action. In order for any change to be made to the 1998 license renewal, a revocation process based on just cause would have to be initiated by the City. If Councilmembers are interested in addressing neighborhood concerns about the Plymouth Gun Club, they could consider options with the 1999 license renewal or use a forum outside of the license process such as voluntary meetings with representatives of the Plymouth Gun Club and the neighborhood. Public Safety Director Gerdes indicates that there have no police calls related to the Gun Club in 1996 or 1997. The last call was in 1995 and involved damage to property. Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer Published Nednesday. December 24; 1997 METRO 16100 �.: Gun clubs increasingly conflict with surrounding suburbs t } + Mark Brunswick / Star Tribune Gun clubs are under fire. startnbune.com When Plymouth resident Bruce Gelman wanted to throw a graduation party for his daughter Metro in the back yard of his executive home, he had to ask a neighbor, the Plymouth Gun Club, to switch its shooting times from Saturday to Sunday so the racket from shotgun blasts wouldn't disrupt the celebration. Gelman and other residents have complained for years about near constant noise from the Plymouth Gun Club, a din so bothersome that some might suggest that developers of the $200,000 -plus homes nearby should consider changing the subdivision's name from Golf View to Gun Club Acres. Across the metro area, in northern Washington County, members of the embattled Maple Island Hunt Club, part of the 2,700 -acre Kelley Farm, say they are perplexed by complaints about noise from neighbors who live 1 % miles away. Development is putting pressure on the approximately 20 metro area gun clubs, many of which were established in the 1950s and 1960s in what then were the far reaches of the Twin Cities area. Now the clubs abut some attractive and increasingly valuable property. "The problem is that as people move to you, you become a nuisance to them. Whether you are is part of the debate," said Gerald Duffy, a lawyer representing the Maple Island Hunt Club. "Pulll" The conflicts arise largely over noise. Bruce Gelman`s home on Dunkirk Lane is one of the closest to the Plymouth Gun Club. His family gets a copy of the club's annual shooting schedule and plans to be out of town during major events, particularly skeet -shooting tournaments. "It's not so bad at first, but after a couple of hours it'll get on your nerves," Gelman said. "It may not be the sound, but it's the percussion of the shooting. The repetition. Even the shouting, 'Pull, pull, pull' over and over." As development expands outward, more gun clubs are facing the pressure. But conflict between shooter and homeowner in the Twin Cities area is not new. The White Bear Rod and Gun Club moved to Hugo in June 1973 and operated on a special -use permit that allowed shooting from 10 a.m. to 6 p.m. 365 days a year. But in 1974, a local citizen group and a state environmental group filed suit to halt the club's operation, maintaining that the shooting created excessive noise and that club members were firing near a wetland and polluting the area with lead shot. After several legal actions, the club was ordered to halt outdoor shooting in July 1976. It has not operated since. Many of the clubs, because they've been around so long, have been allowed to sidestep more recent municipal noise statutes without penalty, or to operate without conditional -use permits. The Maple Island Hunt Club in Washington County's May Township, which opened in 1958, operates as a preexisting nonconforming use. While the club has talked of restricting its hours and shooting schedule, it has resisted agreeing to any new conditional -use permits. Though the Plymouth Gun Club's area is slated for eventual development as part of Plymouth's comprehensive plan, club officials say they intend to stay put, regardless of how attractive selling the land might become. "It won't matter to us if it is worth $1 million," said president Glen Joly, whose members 12/24/97 9:28:18 AM Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer Published Nednesday. December 24; 1997 METRO 16100 �.: Gun clubs increasingly conflict with surrounding suburbs t } + Mark Brunswick / Star Tribune Gun clubs are under fire. startnbune.com When Plymouth resident Bruce Gelman wanted to throw a graduation party for his daughter Metro in the back yard of his executive home, he had to ask a neighbor, the Plymouth Gun Club, to switch its shooting times from Saturday to Sunday so the racket from shotgun blasts wouldn't disrupt the celebration. Gelman and other residents have complained for years about near constant noise from the Plymouth Gun Club, a din so bothersome that some might suggest that developers of the $200,000 -plus homes nearby should consider changing the subdivision's name from Golf View to Gun Club Acres. Across the metro area, in northern Washington County, members of the embattled Maple Island Hunt Club, part of the 2,700 -acre Kelley Farm, say they are perplexed by complaints about noise from neighbors who live 1 % miles away. Development is putting pressure on the approximately 20 metro area gun clubs, many of which were established in the 1950s and 1960s in what then were the far reaches of the Twin Cities area. Now the clubs abut some attractive and increasingly valuable property. "The problem is that as people move to you, you become a nuisance to them. Whether you are is part of the debate," said Gerald Duffy, a lawyer representing the Maple Island Hunt Club. "Pulll" The conflicts arise largely over noise. Bruce Gelman`s home on Dunkirk Lane is one of the closest to the Plymouth Gun Club. His family gets a copy of the club's annual shooting schedule and plans to be out of town during major events, particularly skeet -shooting tournaments. "It's not so bad at first, but after a couple of hours it'll get on your nerves," Gelman said. "It may not be the sound, but it's the percussion of the shooting. The repetition. Even the shouting, 'Pull, pull, pull' over and over." As development expands outward, more gun clubs are facing the pressure. But conflict between shooter and homeowner in the Twin Cities area is not new. The White Bear Rod and Gun Club moved to Hugo in June 1973 and operated on a special -use permit that allowed shooting from 10 a.m. to 6 p.m. 365 days a year. But in 1974, a local citizen group and a state environmental group filed suit to halt the club's operation, maintaining that the shooting created excessive noise and that club members were firing near a wetland and polluting the area with lead shot. After several legal actions, the club was ordered to halt outdoor shooting in July 1976. It has not operated since. Many of the clubs, because they've been around so long, have been allowed to sidestep more recent municipal noise statutes without penalty, or to operate without conditional -use permits. The Maple Island Hunt Club in Washington County's May Township, which opened in 1958, operates as a preexisting nonconforming use. While the club has talked of restricting its hours and shooting schedule, it has resisted agreeing to any new conditional -use permits. Though the Plymouth Gun Club's area is slated for eventual development as part of Plymouth's comprehensive plan, club officials say they intend to stay put, regardless of how attractive selling the land might become. "It won't matter to us if it is worth $1 million," said president Glen Joly, whose members 12/24/97 9:28:18 AM Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer G have been using the 20 -acre property in northwest Plymouth since the late 1950s. The club now has between 100 and 120 members, and shooting is permitted on Saturdays and two days during the week. "None of us is going to make a profit if the land is sold." Besides the noise issue, the possibility of lead contamination from shooting is often used by frustrated homeowners to close neighboring clubs. While lead shot gradually has been discontinued and even outlawed in some forms of hunting, such as for waterfowl, it still is used frequently for skeet and trap shooting. Experts disagree, but most believe that lead from the shot poses health and environmental hazards only if ingested by waterfowl, or if the land is developed later and used regularly by children as a playground. The Plymouth City Council approved the Plymouth Gun Club's 1988 license last week after reviewing a report from the club about how it would clean up its land, which has an assessed value of $209,000. The club estimates it would cost $47,000 to $86,000 to "mine" lead shot from the top inches of the soil. It could recoup some of that cost by recycling the lead. While noise and possible soil contamination fuel the debate, nearby residents' attitudes toward guns often come into play. Many gun club members are hunters who polish their aim and sight their weapons in preparation for the season. Others are hobbyists, practicing the more precise skills needed for trap and skeet shooting, in which they fire at clay disks propelled into the air. They say they are misunderstood. "You say'gun club' and people think you are Terry Nichols or Timothy McVeigh," said Joly. "We enjoy our hobby, just like bowling or tennis." Maple IslandHuntClub Perhaps the most heated debate over gun clubs is occurring in May Township in northern Washington County. Anger is visible in a petition signed by 145 area residents opposing commercial trap -shooting activities; some signers appear to have broken their pencils while adding their names to the list. The Maple Island Hunt Club is a bucolic 400 -acre preserve with a clubhouse featuring a stone fireplace and the heads of trophy animals mounted above its mantel. It was established by the late James Kelley, a St. Paul attorney who accumulated large tracts of land in the Twin Cities and had ties to the Hamm's beer fortune. The Kelley Land and Cattle Co., one of the last remaining large-scale cattle farms in the Twin Cities area, operates across from the hunt club on County Rd. 15. At the heart of the controversy is the expansion of the hunt club's sporting clay course from three stations to 10 in 1993. In sporting clay courses, shooters move from one station to another, often through fields and woods, firing at clay targets mechanically thrown into the air. Nearby residents contend that the expansion made the club a commercial venture and changed the nature and frequency of the shooting. During spring and fall league nights, they say, as many as 1,200 rounds can be fired. "We knew the hunt club was there. This is country living," said neighbor Mike Renslow, who has lived in May Township for nine years. "But the quietude and repose of country living is being ruined so that Kelley Land and Cattle Co. can make a few bucks." Maurice Grogan, recently retired as manager of the hunt club, said noise tests performed by the club and monitored by neighbors demonstrated that the shooting generates a minimal amount of racket. "We had a station set up where a neighbor said the noise was the loudest, and the only time the meter went up was when a bird was chirping on a line overhead," he said. Despite the expansion of the clay course, shooting at the hunt club has remained constant over the years, with about 40,000 rounds being fired annually, club officials maintain. Township officials have worked on a settlement between residents and the club that would restrict the club's hours. 12/24/97 9:28:20 AM Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer G have been using the 20 -acre property in northwest Plymouth since the late 1950s. The club now has between 100 and 120 members, and shooting is permitted on Saturdays and two days during the week. "None of us is going to make a profit if the land is sold." Besides the noise issue, the possibility of lead contamination from shooting is often used by frustrated homeowners to close neighboring clubs. While lead shot gradually has been discontinued and even outlawed in some forms of hunting, such as for waterfowl, it still is used frequently for skeet and trap shooting. Experts disagree, but most believe that lead from the shot poses health and environmental hazards only if ingested by waterfowl, or if the land is developed later and used regularly by children as a playground. The Plymouth City Council approved the Plymouth Gun Club's 1988 license last week after reviewing a report from the club about how it would clean up its land, which has an assessed value of $209,000. The club estimates it would cost $47,000 to $86,000 to "mine" lead shot from the top inches of the soil. It could recoup some of that cost by recycling the lead. While noise and possible soil contamination fuel the debate, nearby residents' attitudes toward guns often come into play. Many gun club members are hunters who polish their aim and sight their weapons in preparation for the season. Others are hobbyists, practicing the more precise skills needed for trap and skeet shooting, in which they fire at clay disks propelled into the air. They say they are misunderstood. "You say'gun club' and people think you are Terry Nichols or Timothy McVeigh," said Joly. "We enjoy our hobby, just like bowling or tennis." Maple IslandHuntClub Perhaps the most heated debate over gun clubs is occurring in May Township in northern Washington County. Anger is visible in a petition signed by 145 area residents opposing commercial trap -shooting activities; some signers appear to have broken their pencils while adding their names to the list. The Maple Island Hunt Club is a bucolic 400 -acre preserve with a clubhouse featuring a stone fireplace and the heads of trophy animals mounted above its mantel. It was established by the late James Kelley, a St. Paul attorney who accumulated large tracts of land in the Twin Cities and had ties to the Hamm's beer fortune. The Kelley Land and Cattle Co., one of the last remaining large-scale cattle farms in the Twin Cities area, operates across from the hunt club on County Rd. 15. At the heart of the controversy is the expansion of the hunt club's sporting clay course from three stations to 10 in 1993. In sporting clay courses, shooters move from one station to another, often through fields and woods, firing at clay targets mechanically thrown into the air. Nearby residents contend that the expansion made the club a commercial venture and changed the nature and frequency of the shooting. During spring and fall league nights, they say, as many as 1,200 rounds can be fired. "We knew the hunt club was there. This is country living," said neighbor Mike Renslow, who has lived in May Township for nine years. "But the quietude and repose of country living is being ruined so that Kelley Land and Cattle Co. can make a few bucks." Maurice Grogan, recently retired as manager of the hunt club, said noise tests performed by the club and monitored by neighbors demonstrated that the shooting generates a minimal amount of racket. "We had a station set up where a neighbor said the noise was the loudest, and the only time the meter went up was when a bird was chirping on a line overhead," he said. Despite the expansion of the clay course, shooting at the hunt club has remained constant over the years, with about 40,000 rounds being fired annually, club officials maintain. Township officials have worked on a settlement between residents and the club that would restrict the club's hours. 12/24/97 9:28:20 AM Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer '_" "People who are moving out to May Township for the rural experience have to decide what part of the rural experience they like and what part they do not like," said Township Supervisor Bill Votich, who has been mediating the dispute. Good neighbors The situation is not unique to the Twin Cities. Nationwide there are an estimated 15,000 gun clubs, and many have faced challenges about their continued existence, said Bill Bigelow, national manager of clubs and associations for the National Rifle Association (NRA). A gun club in Kalispell, Mont., had to move four times before eventually agreeing to locate underground. A gun club dispute in Faribault, Minn., resulted in an NRA mediator being dispatched to smooth things over. Although a man was killed in Texas last year when he was struck by a bullet fired into the air at a gun club, reports of shooting injuries from such clubs are rare. An Air Force shooting range popular among metro -area police officers this year shut down for environmental cleanup and reconstruction, further limiting range time. s#artrbtute,tom Me#rD Several suburbs are cooperating to expand shooting facilities, mostly for police training. A portion of Braemar Park in southwest Edina is scheduled to become an indoor shooting range. The $6.2 million range will be open to the public and used by police officers from Bloomington, Eden Prairie, Edina, Richfield and the airport. Police in eastern suburbs are scrambling to find new shooting facilities as well, as ranges shut down. Cityslickers Not all gun clubs have adversarial relations with their neighbors. A West Virginia shooting club makes its clubhouse available during the day for senior aerobics. The Federal Shooting Sports Center in Ramsey, in Anoka County, run by the Federal Cartridge Co., offers gun safety classes for high school students . The Metro Gun Club in Blaine, one of a few in the area run for profit, reports good relationships with neighbors and city officials and regularly scrapes off soil for lead recycling, according to owner Loren Hentges. The Oakdale Gun Club in Lake Elmo moves quickly to address neighbor concerns, improving berms and repairing fencing when needed, said City Administrator Mary Kueffner. When property is purchased near the Lake Elmo gun club, the deed reflects that the club is nearby, so that a buyer who may have inspected the property during a quiet time isn't surprised to hear shooting after moving in. Kueffner, who lives in the May Township area, said many of the disputes in other areas arise from "city slickers" who have unrealistic expectations of rural life. "Would I call it an asset? It certainly serves a need," Kueffner said. "Would I want another one in Lake Elmo? I wouldn't say that. But I wouldn't say I don't want another one either." ® Copyright 1997 Star Tribune. All rights reserved. 12/24/97 9:28:20 AM Gun clubs increasingly conflict with surround... - Microsoft Internet Explorer '_" "People who are moving out to May Township for the rural experience have to decide what part of the rural experience they like and what part they do not like," said Township Supervisor Bill Votich, who has been mediating the dispute. Good neighbors The situation is not unique to the Twin Cities. Nationwide there are an estimated 15,000 gun clubs, and many have faced challenges about their continued existence, said Bill Bigelow, national manager of clubs and associations for the National Rifle Association (NRA). A gun club in Kalispell, Mont., had to move four times before eventually agreeing to locate underground. A gun club dispute in Faribault, Minn., resulted in an NRA mediator being dispatched to smooth things over. Although a man was killed in Texas last year when he was struck by a bullet fired into the air at a gun club, reports of shooting injuries from such clubs are rare. An Air Force shooting range popular among metro -area police officers this year shut down for environmental cleanup and reconstruction, further limiting range time. s#artrbtute,tom Me#rD Several suburbs are cooperating to expand shooting facilities, mostly for police training. A portion of Braemar Park in southwest Edina is scheduled to become an indoor shooting range. The $6.2 million range will be open to the public and used by police officers from Bloomington, Eden Prairie, Edina, Richfield and the airport. Police in eastern suburbs are scrambling to find new shooting facilities as well, as ranges shut down. Cityslickers Not all gun clubs have adversarial relations with their neighbors. A West Virginia shooting club makes its clubhouse available during the day for senior aerobics. The Federal Shooting Sports Center in Ramsey, in Anoka County, run by the Federal Cartridge Co., offers gun safety classes for high school students . The Metro Gun Club in Blaine, one of a few in the area run for profit, reports good relationships with neighbors and city officials and regularly scrapes off soil for lead recycling, according to owner Loren Hentges. The Oakdale Gun Club in Lake Elmo moves quickly to address neighbor concerns, improving berms and repairing fencing when needed, said City Administrator Mary Kueffner. When property is purchased near the Lake Elmo gun club, the deed reflects that the club is nearby, so that a buyer who may have inspected the property during a quiet time isn't surprised to hear shooting after moving in. Kueffner, who lives in the May Township area, said many of the disputes in other areas arise from "city slickers" who have unrealistic expectations of rural life. "Would I call it an asset? It certainly serves a need," Kueffner said. "Would I want another one in Lake Elmo? I wouldn't say that. But I wouldn't say I don't want another one either." ® Copyright 1997 Star Tribune. All rights reserved. 12/24/97 9:28:20 AM -I- - r;� �L NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Plymouth, Minnesota will hold a public hearing on Wednesday, January 7, 1998 at 7:00 p.m. in the City Council Chambers in City Hall, 3400 Plymouth Boulevard, in the City of Plymouth regarding adoption of a resolution imposing fees on housing units within the Shenandoah Townhomes Housing Improvement Area under Minnesota Statutes 428A (the "Housing Improvement Area Act"). Within the Shenandoah Townhomes Housing Improvement Area, the City proposes to facilitate various improvements to the Shenandoah Townhomes. The improvements would be financed by fees imposed on the owners of the Townhomes. Details regarding the hearing, the improvements and the fees are described below: 1. Persons to be heard: All interested persons will be given an opportunity to be heard at the hearing regarding the proposed housing improvement fee. 2. Proposed Improvements and Estimated Costs: Replace siding, soffits, fascia, exterior lights, unit address numbers, screen doors, paint entry doors and add exterior window and door trim on all 56 buildings at an Estimated Total Cost of $1,670,000, including administrative costs and costs of issuing bonds to finance the improvements. Estimated Total Cost per unit is $7,630. 3. Amount to be charged against each housing unit: The following is an estimate of the maximum Annual Fee to be imposed on housing units in the Shenandoah Townhomes Housing Improvement Area based upon a 15 year term and an estimated interest rate of approximately 8%: Estimated Annual Fee per Unit is $960 The Estimated Annual Fee is a current estimate of the maximum revenue to be collected from units each year that equals 105 percent of the debt service on bonds to be issued to finance the housing improvements, as required by state statutes, plus a one percentage point City administrative fee. The City Council will be considering this as the maximum fee subject to annual adjustments to cover any additional City costs. Depending upon actual interest rates at the time of the bond sale, the minimum estimated annual fee has been calculated to be $908. 4. Owner's right to prepay: Housing unit owners may prepay all or a portion of the Total Cost at least 45 days prior to the City's sale of bonds to finance the improvements, provided that if only a portion is prepaid, the prepaid amount must be at -I- - r;� �L NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Plymouth, Minnesota will hold a public hearing on Wednesday, January 7, 1998 at 7:00 p.m. in the City Council Chambers in City Hall, 3400 Plymouth Boulevard, in the City of Plymouth regarding adoption of a resolution imposing fees on housing units within the Shenandoah Townhomes Housing Improvement Area under Minnesota Statutes 428A (the "Housing Improvement Area Act"). Within the Shenandoah Townhomes Housing Improvement Area, the City proposes to facilitate various improvements to the Shenandoah Townhomes. The improvements would be financed by fees imposed on the owners of the Townhomes. Details regarding the hearing, the improvements and the fees are described below: 1. Persons to be heard: All interested persons will be given an opportunity to be heard at the hearing regarding the proposed housing improvement fee. 2. Proposed Improvements and Estimated Costs: Replace siding, soffits, fascia, exterior lights, unit address numbers, screen doors, paint entry doors and add exterior window and door trim on all 56 buildings at an Estimated Total Cost of $1,670,000, including administrative costs and costs of issuing bonds to finance the improvements. Estimated Total Cost per unit is $7,630. 3. Amount to be charged against each housing unit: The following is an estimate of the maximum Annual Fee to be imposed on housing units in the Shenandoah Townhomes Housing Improvement Area based upon a 15 year term and an estimated interest rate of approximately 8%: Estimated Annual Fee per Unit is $960 The Estimated Annual Fee is a current estimate of the maximum revenue to be collected from units each year that equals 105 percent of the debt service on bonds to be issued to finance the housing improvements, as required by state statutes, plus a one percentage point City administrative fee. The City Council will be considering this as the maximum fee subject to annual adjustments to cover any additional City costs. Depending upon actual interest rates at the time of the bond sale, the minimum estimated annual fee has been calculated to be $908. 4. Owner's right to prepay: Housing unit owners may prepay all or a portion of the Total Cost at least 45 days prior to the City's sale of bonds to finance the improvements, provided that if only a portion is prepaid, the prepaid amount must be at __Z-- 0� 4 least 25% of the Total Cost. The Bond Sale is anticipated to occur any time after March 15, 1998. Prepayment notices will be sent to property owners once the bond sale has been scheduled. In the case of partial prepayment, the Annual Fee will be calculated for each property based upon the remaining unpaid Total Cost amortized at the applicable interest rate over the 15 year term of the bond sale. After the initial prepayment period, only the entire remaining balance of the Total Cost may be prepaid. 5. Number of years the fee will be in effect: The Annual Fee will be in effect for 15 years. The Annual Fee will be billed as part of the annual property tax statement from the County starting with taxes that will be payable in 1999. 6. Compliance with Petition Requirement: Owners of more than 25 percent of the housing units that would be subject to the proposed fee in the Shenandoah Townhomes Housing Improvement Area have filed petitions with the City Clerk requesting a public hearing on the proposed fee, in accordance with Section 428A.12 of the Housing Improvement Area Act. 7. Objections to Fee: If within 45 days of the City Council's approval of the fee, owners of 35 percent or more of the housing units' tax capacity subject to the fee file objections with the City Clerk, the fee will not become effective and the proposed City financing of the Housing Improvements would be canceled. 8. Shenandoah Homeowners Association: City Council approval of the Fee will be contingent upon the approval of the Shenandoah Homeowners Association and execution of an agreement between the Association and the City regarding implementation of the Housing Improvements by the Association. If you have any questions regarding the proposed Housing Improvement Fee, contact the City's Housing Division at 509-5410, or attend the Shenandoah Homeowners Association Meeting to consider the re -siding project on Tuesday, January 6, 1998 at 7:00 pm in the Cafeteria of the Wayzata Central Middle School, 305 Vicksburg Lane, Plymouth. HRAVab.✓Ti.�.re� __Z-- 0� 4 least 25% of the Total Cost. The Bond Sale is anticipated to occur any time after March 15, 1998. Prepayment notices will be sent to property owners once the bond sale has been scheduled. In the case of partial prepayment, the Annual Fee will be calculated for each property based upon the remaining unpaid Total Cost amortized at the applicable interest rate over the 15 year term of the bond sale. After the initial prepayment period, only the entire remaining balance of the Total Cost may be prepaid. 5. Number of years the fee will be in effect: The Annual Fee will be in effect for 15 years. The Annual Fee will be billed as part of the annual property tax statement from the County starting with taxes that will be payable in 1999. 6. Compliance with Petition Requirement: Owners of more than 25 percent of the housing units that would be subject to the proposed fee in the Shenandoah Townhomes Housing Improvement Area have filed petitions with the City Clerk requesting a public hearing on the proposed fee, in accordance with Section 428A.12 of the Housing Improvement Area Act. 7. Objections to Fee: If within 45 days of the City Council's approval of the fee, owners of 35 percent or more of the housing units' tax capacity subject to the fee file objections with the City Clerk, the fee will not become effective and the proposed City financing of the Housing Improvements would be canceled. 8. Shenandoah Homeowners Association: City Council approval of the Fee will be contingent upon the approval of the Shenandoah Homeowners Association and execution of an agreement between the Association and the City regarding implementation of the Housing Improvements by the Association. If you have any questions regarding the proposed Housing Improvement Fee, contact the City's Housing Division at 509-5410, or attend the Shenandoah Homeowners Association Meeting to consider the re -siding project on Tuesday, January 6, 1998 at 7:00 pm in the Cafeteria of the Wayzata Central Middle School, 305 Vicksburg Lane, Plymouth. HRAVab.✓Ti.�.re� Hennepin County An Equal Opportunity Employer Jeff Spam, County Administrator Date: December 16, 1997 To: Suburban City Managers, South Hennepin Regional Planning Agency for Human Services, Northwest Hennepin Human Services Council, Emergency Services Providers From: Carol A\ -Ogren, Assistant County Administrator Subject: Suburban Emergency Services Funding Allocations Thanks to all of you who were able to attend the December 5, 1997, meeting to review and discuss county staff recommendations for a more equitable basis for distribution of suburban emergency services funds. As you know, this meeting followed several meetings of an ad hoc task force consisting of representatives from the South, West, and Northwest Hennepin areas that provided input to county staff for their initial recommendations. The input from the community meeting was very helpful in assisting staff in revising the allocation formula and 1998 allocations to more equitably address the needs of eligible county residents. Enclosed is a memo I have forwaded to the County Board outlining the final staff recommendations for an emergency services allocation formula and 1998 contracts. You will note that several changes have been made based on the community meeting input. Again, my thanks for your involvement in the process. If you have any questions or need additional information, please feel free to contact Rex Holzemer in my office, at 348-33456. Thanks. cc: Hennepin County Board of Commissioners Jeff Spartz Sandy Vargas Yvonne Klinnert Shirley Hendrickson John Baron Hennepin County Administration A 2303 Hennepin County Government Center Recycled Paper Minneapolis, Minnesota 55487-0233 (612) 348-7574 FAX (612) 348-8228 TDD (612) 348-7367 Hennepin County An Equal Opportunity Employer Jeff Spam, County Administrator Date: December 16, 1997 To: Suburban City Managers, South Hennepin Regional Planning Agency for Human Services, Northwest Hennepin Human Services Council, Emergency Services Providers From: Carol A\ -Ogren, Assistant County Administrator Subject: Suburban Emergency Services Funding Allocations Thanks to all of you who were able to attend the December 5, 1997, meeting to review and discuss county staff recommendations for a more equitable basis for distribution of suburban emergency services funds. As you know, this meeting followed several meetings of an ad hoc task force consisting of representatives from the South, West, and Northwest Hennepin areas that provided input to county staff for their initial recommendations. The input from the community meeting was very helpful in assisting staff in revising the allocation formula and 1998 allocations to more equitably address the needs of eligible county residents. Enclosed is a memo I have forwaded to the County Board outlining the final staff recommendations for an emergency services allocation formula and 1998 contracts. You will note that several changes have been made based on the community meeting input. Again, my thanks for your involvement in the process. If you have any questions or need additional information, please feel free to contact Rex Holzemer in my office, at 348-33456. Thanks. cc: Hennepin County Board of Commissioners Jeff Spartz Sandy Vargas Yvonne Klinnert Shirley Hendrickson John Baron Hennepin County Administration A 2303 Hennepin County Government Center Recycled Paper Minneapolis, Minnesota 55487-0233 (612) 348-7574 FAX (612) 348-8228 TDD (612) 348-7367 emo Date: December 16, 1997 To: Hennepin County Board of Commissioners From: Carol A. O';n, Assistant County Administrator Subject: 1998 Emergency Services Allocations The proposed recommendations for a more equitable distribution of suburban emergency services funds were reviewed and discussed at a community meeting on December 5, 1997. This meeting, attended by approximately 30 representatives of suburban cities, human services councils, emergency services providers, and county staff, was a productive meeting and valuable input was received. Community representatives offered several suggestions for consideration by county staff in finalizing an allocation formula and 1998 allocations. These suggestions included: Exclude MFIP (AFDC) residents from the population figures used in the allocation formula. (The proposed formula includes all suburban residents under 150% of poverty) Include a phase-in period for allocation changes. Develop a method for documenting unmet emergency services needs to enable ongoing reporting to the County Board. Based on the above input, staff have revised the proposed formula so that the allocations will now be determined by the number of residents in the suburban area under 150% of poverty and above IVIFIP guidelines. This formula results in the following revised allocation figures: Area Current Allocation Proposed Allocation Revised Allocation Northwest Hennepin $ 71.134 $121,627 $102,736 South Hennepin $ 71,134 $ 72,458 $ 73,947 West Hennepin $116.512 $ 64,695 1$82,098 emo Date: December 16, 1997 To: Hennepin County Board of Commissioners From: Carol A. O';n, Assistant County Administrator Subject: 1998 Emergency Services Allocations The proposed recommendations for a more equitable distribution of suburban emergency services funds were reviewed and discussed at a community meeting on December 5, 1997. This meeting, attended by approximately 30 representatives of suburban cities, human services councils, emergency services providers, and county staff, was a productive meeting and valuable input was received. Community representatives offered several suggestions for consideration by county staff in finalizing an allocation formula and 1998 allocations. These suggestions included: Exclude MFIP (AFDC) residents from the population figures used in the allocation formula. (The proposed formula includes all suburban residents under 150% of poverty) Include a phase-in period for allocation changes. Develop a method for documenting unmet emergency services needs to enable ongoing reporting to the County Board. Based on the above input, staff have revised the proposed formula so that the allocations will now be determined by the number of residents in the suburban area under 150% of poverty and above IVIFIP guidelines. This formula results in the following revised allocation figures: Area Current Allocation Proposed Allocation Revised Allocation Northwest Hennepin $ 71.134 $121,627 $102,736 South Hennepin $ 71,134 $ 72,458 $ 73,947 West Hennepin $116.512 $ 64,695 1$82,098 The revised allocation figures still result in a shift of funding from the West Hennepin area to Northwest Hennepin. However, the impact of the shift is significantly lessened by the revised formula, and the formula is now based, as it should be, on the actual number of eligible recipients in each area. Staff will now proceed to develop 1998 emergency services contracts for approval by the County Board based on this new allocation formula. However, to further ameliorate the impact of these changes, the effective date of the new allocation formula will be July 1, 1998. Therefore, each suburban area will receive emergency services funds based on their current allocation for the first six months of 1998. This delay in implementation will give West Hennepin providers sufficient time to adjust while redirecting funds to the Northwest Hennepin providers at the time they historically start to run short of funding. Based on the July 1, 1998 implementation date for the new allocation formula, the total 1998 allocations by area will be: Northwest Hennepin $86,935 South Hennepin $72,540 West Hennepin $99,305 The 1998 contracts will also direct the human services councils to work in conjunction with the emergency services providers and county staff to develop a method for documenting unmet emergency services needs in the suburban area, thereby enabling ongoing reporting to the County Board. The emergency services allocation formula will be updated annually with current iVIFIP data, and updated poverty- data will be incorporated as it becomes available through the census. These updates will insure that the allocations are consistently based on a fair and equitable formula in the future. Staff have done a good job incorporating the input received at the community meeting in developing the revised allocation formula and 1998 allocations. The revised formula and allocation plan for 1998 move us toward the goal of a more equitable distribution of funds while recognizing the adjustments that need to be made by West Hennepin providers. If you have any questions or need additional information, please feel free to contact me. Thanks. cc: Jeff Spartz Sandy Vargas Barbara Droher Dan Engstrom David Sanders Rex Holzemer John Baron Shirley Hendrickson The revised allocation figures still result in a shift of funding from the West Hennepin area to Northwest Hennepin. However, the impact of the shift is significantly lessened by the revised formula, and the formula is now based, as it should be, on the actual number of eligible recipients in each area. Staff will now proceed to develop 1998 emergency services contracts for approval by the County Board based on this new allocation formula. However, to further ameliorate the impact of these changes, the effective date of the new allocation formula will be July 1, 1998. Therefore, each suburban area will receive emergency services funds based on their current allocation for the first six months of 1998. This delay in implementation will give West Hennepin providers sufficient time to adjust while redirecting funds to the Northwest Hennepin providers at the time they historically start to run short of funding. Based on the July 1, 1998 implementation date for the new allocation formula, the total 1998 allocations by area will be: Northwest Hennepin $86,935 South Hennepin $72,540 West Hennepin $99,305 The 1998 contracts will also direct the human services councils to work in conjunction with the emergency services providers and county staff to develop a method for documenting unmet emergency services needs in the suburban area, thereby enabling ongoing reporting to the County Board. The emergency services allocation formula will be updated annually with current iVIFIP data, and updated poverty- data will be incorporated as it becomes available through the census. These updates will insure that the allocations are consistently based on a fair and equitable formula in the future. Staff have done a good job incorporating the input received at the community meeting in developing the revised allocation formula and 1998 allocations. The revised formula and allocation plan for 1998 move us toward the goal of a more equitable distribution of funds while recognizing the adjustments that need to be made by West Hennepin providers. If you have any questions or need additional information, please feel free to contact me. Thanks. cc: Jeff Spartz Sandy Vargas Barbara Droher Dan Engstrom David Sanders Rex Holzemer John Baron Shirley Hendrickson DATE: December 22, 1997 TO: Cities of the Minnehaha Creek Watershed District FROM: Steering Committee for Cities of the Minnehaha Creek Watershed District SUBJECT: Resolution for consideration by Cities in the District Attached is a corrected copy of the proposed resolution for endorsement of candidates applying for the Minnehaha Creek Watershed District Board of Managers. The corrections are related to names; i.e., Patrick Maloney rather than Pat Maloney and Jim Calkins rather than Jim Caulkins. Again, please consider the attached resolution no later than the first Council meeting in January 1998. Adopted resolutions should be forwarded to the County Clerk for your county. Copies of adopted resolutions should also be provided by mail or fax to Mike Eastling (see attached). If you have any questions or comments about the Steering Committee and/or the endorsement process, please contact one or more of the following: STEERING COMMITTEE and INTERVIEW PANEL MEMBER: Howard Bennis, Mayor Mike Eastling, Public Works Director City of Deephaven City of Richfield Fred Richards Terry Schwalbe, Project Coordinator City of Edina City of Wayzata Ed Shukle, City Manager Phil Zietlow, Council Member City of Mound City of Medina INTERVIEW PANEL MEMBER: Judd Mowry, Council Member Lee Gustafson, City Engineer City of Tonka Bay City of Minnetonka Attachments r'. Y DATE: December 22, 1997 TO: Cities of the Minnehaha Creek Watershed District FROM: Steering Committee for Cities of the Minnehaha Creek Watershed District SUBJECT: Resolution for consideration by Cities in the District Attached is a corrected copy of the proposed resolution for endorsement of candidates applying for the Minnehaha Creek Watershed District Board of Managers. The corrections are related to names; i.e., Patrick Maloney rather than Pat Maloney and Jim Calkins rather than Jim Caulkins. Again, please consider the attached resolution no later than the first Council meeting in January 1998. Adopted resolutions should be forwarded to the County Clerk for your county. Copies of adopted resolutions should also be provided by mail or fax to Mike Eastling (see attached). If you have any questions or comments about the Steering Committee and/or the endorsement process, please contact one or more of the following: STEERING COMMITTEE and INTERVIEW PANEL MEMBER: Howard Bennis, Mayor Mike Eastling, Public Works Director City of Deephaven City of Richfield Fred Richards Terry Schwalbe, Project Coordinator City of Edina City of Wayzata Ed Shukle, City Manager Phil Zietlow, Council Member City of Mound City of Medina INTERVIEW PANEL MEMBER: Judd Mowry, Council Member Lee Gustafson, City Engineer City of Tonka Bay City of Minnetonka Attachments r'. Y STEERING COMMITTEE FOR THE CITIES OF THE MINNEHAHA CREEK WATERSHED DISTRICT STEERING COMMITTEE and INTERVIEW PANEL MEMBER: HOWARD BENNIS, MAYOR CITY OF DEEPHAVEN 20225 COTTAGEWOOD ROAD EXCELSIOR MN 55331-1877 (home) 475-2490 (work) 474-4755 fax: 474-1274 MIKE EASTLING, PUBLIC WORKS DIR. 6700 PORTLAND AVENUE SOUTH RICHFIELD MN 55423 (work) 861-9792 fax: 861-9749 FRED RICHARDS 7225 FLEETWOOD DRIVE EDINA MN 55435 (home) 941-7626 (work) 925-7573 fax: 925-7553 TERRY SCHWALBE PROJECT COORDINATOR 600 EAST RICE STREET WAYZATA MN 55391-1799 (home) 448-7048 (work) 404-5312 fax: 404-5318 ED SHUKLE, CITY MANAGER 5341 MAYWOOD ROAD MOUND MN 55364-1687 (work) 472-0600 fax: 474-0620 PHIL ZIETLOW, COUNCIL MEMBER 2052 COUNTY ROAD 24 MEDINA MN 55340 (work) 540-3435 fax: 540-2425 INTERVIEW PANEL MEMBER: JUDD MOWRY TONKA BAY COUNCIL MEMBER fax: 474-6538 LEE GUSTAFSON, CITY ENGINEER 14600 MINNETONKA BLVD MINNETONKA, MN 55343 (work) 939-8200 December 17,1997 jr- _J STEERING COMMITTEE FOR THE CITIES OF THE MINNEHAHA CREEK WATERSHED DISTRICT STEERING COMMITTEE and INTERVIEW PANEL MEMBER: HOWARD BENNIS, MAYOR CITY OF DEEPHAVEN 20225 COTTAGEWOOD ROAD EXCELSIOR MN 55331-1877 (home) 475-2490 (work) 474-4755 fax: 474-1274 MIKE EASTLING, PUBLIC WORKS DIR. 6700 PORTLAND AVENUE SOUTH RICHFIELD MN 55423 (work) 861-9792 fax: 861-9749 FRED RICHARDS 7225 FLEETWOOD DRIVE EDINA MN 55435 (home) 941-7626 (work) 925-7573 fax: 925-7553 TERRY SCHWALBE PROJECT COORDINATOR 600 EAST RICE STREET WAYZATA MN 55391-1799 (home) 448-7048 (work) 404-5312 fax: 404-5318 ED SHUKLE, CITY MANAGER 5341 MAYWOOD ROAD MOUND MN 55364-1687 (work) 472-0600 fax: 474-0620 PHIL ZIETLOW, COUNCIL MEMBER 2052 COUNTY ROAD 24 MEDINA MN 55340 (work) 540-3435 fax: 540-2425 INTERVIEW PANEL MEMBER: JUDD MOWRY TONKA BAY COUNCIL MEMBER fax: 474-6538 LEE GUSTAFSON, CITY ENGINEER 14600 MINNETONKA BLVD MINNETONKA, MN 55343 (work) 939-8200 December 17,1997 jr- _J CITY OF COUNTY OF STATE OF MINNESOTA RESOLUTION NO. RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT MINNEHAHA CREEK WATERSHED DISTRICT WHEREAS, the City Councils of many of the cities lying wholly or partly within the :., _ �,�,,s of the Minnehaha Creek Watershed District (the District) have adopted resolutions expressing cor,;. - - s ,Tout the governance and conduct of activities of the District and resolving to work cooperatively with cities in the District to monitor and oversee the activities of the District; and WHEREAS, the City Council of the City of has determined that it %v: t,e in ;*e best interests of the public to appoint new members to the District who will provide a fresh persFc; wt o ws l work in reasonable cooperation with the public and affected governmental units, and who will res --e ;he faci and confidence of the public and the cities in the District, while still accomplishing the objectives District: and WHEREAS, Minnesota Statutes, Section 103D.311, Subd. 3 provides that watershe-= =-strict managers are to be selected from a list of persons nominated by one or more of the cities and towns a- ed; and WHEREAS, a number of the cities lying within the District, acting through a Steering Committee, have solicited nominations from affected cities and have interviewed candidates for appointment to --re District; and the Steering Committee has found a number of well qualified candidates who are capable of prc•._-"1g leadership in establishing prudent, consistent, reasonable and fiscally responsible governance of the Dista NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of that the Council endorses the following candidates for appointment to the Minnehaha Creek `: latershed District and urges the County Boards of Hennepin and Carver Counties to make appointments from tb7e following list of candidates giving due regard to representation of the various hydrological areas within the D's`� ict as required by Minnesota Statutes, Section 103D, sub. 3(C): Hennepin County candidates: Upper Watershed: 1. Patrick Maloney (top ranked candidate in Upper Watershed) 2. Warren McNeil Lower Watershed: 1. Jim Calkins (top ranked candidate in Lower Watershed) 2. Ron Baumbach Carver County candidate: 1. Jerome Keehr (top ranked candidate in Carver County) Adopted by the City Council of the City of Minnesota this day of 199= Mayor Manager ATTEST: City Clerk CITY OF COUNTY OF STATE OF MINNESOTA RESOLUTION NO. RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT MINNEHAHA CREEK WATERSHED DISTRICT WHEREAS, the City Councils of many of the cities lying wholly or partly within the :., _ �,�,,s of the Minnehaha Creek Watershed District (the District) have adopted resolutions expressing cor,;. - - s ,Tout the governance and conduct of activities of the District and resolving to work cooperatively with cities in the District to monitor and oversee the activities of the District; and WHEREAS, the City Council of the City of has determined that it %v: t,e in ;*e best interests of the public to appoint new members to the District who will provide a fresh persFc; wt o ws l work in reasonable cooperation with the public and affected governmental units, and who will res --e ;he faci and confidence of the public and the cities in the District, while still accomplishing the objectives District: and WHEREAS, Minnesota Statutes, Section 103D.311, Subd. 3 provides that watershe-= =-strict managers are to be selected from a list of persons nominated by one or more of the cities and towns a- ed; and WHEREAS, a number of the cities lying within the District, acting through a Steering Committee, have solicited nominations from affected cities and have interviewed candidates for appointment to --re District; and the Steering Committee has found a number of well qualified candidates who are capable of prc•._-"1g leadership in establishing prudent, consistent, reasonable and fiscally responsible governance of the Dista NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of that the Council endorses the following candidates for appointment to the Minnehaha Creek `: latershed District and urges the County Boards of Hennepin and Carver Counties to make appointments from tb7e following list of candidates giving due regard to representation of the various hydrological areas within the D's`� ict as required by Minnesota Statutes, Section 103D, sub. 3(C): Hennepin County candidates: Upper Watershed: 1. Patrick Maloney (top ranked candidate in Upper Watershed) 2. Warren McNeil Lower Watershed: 1. Jim Calkins (top ranked candidate in Lower Watershed) 2. Ron Baumbach Carver County candidate: 1. Jerome Keehr (top ranked candidate in Carver County) Adopted by the City Council of the City of Minnesota this day of 199= Mayor Manager ATTEST: City Clerk 1;;�� The HealthFtuid of llinnt-•o 1 Members M�nnesc;a Lases Chapter Amei;, an Lu -g Aswc'alion of Hennepin County Ar.. ancao Lurg Association of 66nnescta Amyotrophic Lateral .,Aerosis As<oc;auon Minnesota Chapter Association for Nonsmokers Mlrnesota Brain Injury Association of Minnesota Children's Cancer Research Fund Chronic Fatigue Syndrome Association of Minnesota Hemophilia Foundation of Minnesota/Dakotas Juvenile Diabetes Foundation International, Minneapolis/ St. Paul Chapter Leukemia Society of America Minnesota Chapter Lupus Foundation of America, Inc., Minnesota Chapter Muscular Dystrophy Association, Inc. Twin Cities Chapter National Kidney Foundation of the Upper Midwest Nati6nal Multiple Sclerosis Society, Minnesota Chapter Natural Family Planning Center Sight & Hearing Association United Cerebral Palsy of Minnesota, Inc. University of Minnesota Cancer Center Women's Health Fund University of Minnesota December 23, 1997 Dwight Johnson City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Mr. Johnson: On behalf of The HealthFund of Minnesota, I want to thank you for offering our federation in this year's employee giving campaign. As you may know, the employees of the City of Plymouth raised a tremendous total of $3,284.40 in pledges this year. What a tremendous increase from last year! Thanks to campaigns such as yours, we are able to continue funding our 20 member health agencies in the areas of health research, education and services. Thank you for investing in the growth of The HealthFund. Such a successful campaign would not have been possible without the coordination efforts of Craig Gerdes and Barb Cox. The organization, leadership and dedication, which they demonstrated set a wonderful example to all employees. Their donation of time and energy is extremely appreciated. I have enclosed one of our HealthStoriesTm as an example of how a donation helps those Minnesotans with health conditions. With the help of campaigns like this, The HealthFund of Minnesota is able to reach over 1 million Minnesotans each year. Thanks again for offering The HealthFund. Your support is extremely appreciated. We look forward to future campaigns. Gratefully, n Rosie C. Sipple Account Manager Enc. The HealthFund of Minnesota ry '•r �t�✓C s 4640 West 77th Street, Suite 179, Minneapolis, Minnesota 55.135 (612) 8.1.1-98.1.1 fax 8.14-98.12 www.thehe,ilthfund.org E -Mail ink(fithe healthfund.org 1;;�� The HealthFtuid of llinnt-•o 1 Members M�nnesc;a Lases Chapter Amei;, an Lu -g Aswc'alion of Hennepin County Ar.. ancao Lurg Association of 66nnescta Amyotrophic Lateral .,Aerosis As<oc;auon Minnesota Chapter Association for Nonsmokers Mlrnesota Brain Injury Association of Minnesota Children's Cancer Research Fund Chronic Fatigue Syndrome Association of Minnesota Hemophilia Foundation of Minnesota/Dakotas Juvenile Diabetes Foundation International, Minneapolis/ St. Paul Chapter Leukemia Society of America Minnesota Chapter Lupus Foundation of America, Inc., Minnesota Chapter Muscular Dystrophy Association, Inc. Twin Cities Chapter National Kidney Foundation of the Upper Midwest Nati6nal Multiple Sclerosis Society, Minnesota Chapter Natural Family Planning Center Sight & Hearing Association United Cerebral Palsy of Minnesota, Inc. University of Minnesota Cancer Center Women's Health Fund University of Minnesota December 23, 1997 Dwight Johnson City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Mr. Johnson: On behalf of The HealthFund of Minnesota, I want to thank you for offering our federation in this year's employee giving campaign. As you may know, the employees of the City of Plymouth raised a tremendous total of $3,284.40 in pledges this year. What a tremendous increase from last year! Thanks to campaigns such as yours, we are able to continue funding our 20 member health agencies in the areas of health research, education and services. Thank you for investing in the growth of The HealthFund. Such a successful campaign would not have been possible without the coordination efforts of Craig Gerdes and Barb Cox. The organization, leadership and dedication, which they demonstrated set a wonderful example to all employees. Their donation of time and energy is extremely appreciated. I have enclosed one of our HealthStoriesTm as an example of how a donation helps those Minnesotans with health conditions. With the help of campaigns like this, The HealthFund of Minnesota is able to reach over 1 million Minnesotans each year. Thanks again for offering The HealthFund. Your support is extremely appreciated. We look forward to future campaigns. Gratefully, n Rosie C. Sipple Account Manager Enc. The HealthFund of Minnesota ry '•r �t�✓C s 4640 West 77th Street, Suite 179, Minneapolis, Minnesota 55.135 (612) 8.1.1-98.1.1 fax 8.14-98.12 www.thehe,ilthfund.org E -Mail ink(fithe healthfund.org lii�� Tele Healthli incl of Minticsota HealthStoriesTM Lupus Foundation of America, Inc./Minnesota Chapter (612) 375-7588 I had my future neatly planned when I was in high school. My desire to become a doctor was incredibly strong and I was determined to achieve my goal. Then, at 17, 1 watched helplessly as my hard work and planning became secondary to a downward spiral of deteriorating health. Simple things like walking or opening doors became monumental tasks as arthritis and fatigue dictated the events of my life. I went from being a student leader involved in every activity imaginable to being a surly pessimist who constantly slept and never smiled. I withdrew from everything around me, ignoring what had once meant so much, as 1 struggled with a nameless illness over which I had no control. I was determined to go to college, no matter how sick I was. My freshman year, to outsiders, appeared to be a typical one - full of parties and new friends and dorm life. Few knew that I spent the entire weekend barely able to get out of bed after going out on Friday. Few knew that, no matter how much I slept at night, I would collapse into bed after two morning classes, having friends smuggle food out of the cafeteria because I was too tired to go to lunch or dinner. Few knew that it took me five times as long to walk to class because my joints were so swollen and painful. I became a master at hiding my frailties; I would rather run myself into the ground than admit to strangers - or to myself - that my college life was anything but typical. In truth, I couldn't face the fact that my dream of going to medical The HealthFund of Minnesota 7- -7 K school, of having a normal life, was rapidly becoming impossible. I was finally diagnosed with lupus at age 19. Relief at naming the disease was overpowered by the depression of wondering how I was going to handle medical school with a chronic illness, how I was going to handle marriage, children and a career with a disease that I would have for the rest of my life. I began volunteering at the Minnesota Chapter of the Lupus Foundation because I felt that helping others in the same situation would give me an outlet for my anger, fear, frustration and disappointment, would give me some sense of control over my disease. I have truly gained so much more. I am continually amazed by the dedication, compassion, and enthusiasm of all those involved with the foundation. The lupus Foundation and the people who run it have informed me, encouraged me and made me realize that this disease is something that I don't have to face alone. I have learned how to be honest with myself about my limitations, while at the same time cultivating the courage to pursue my dreams in spite of a chronic illness. I will start my third year at the U of M in the fall of 1997, majoring in Physiology and following a pre-med curriculum. With time, strength has come mentally, emotionally, and spiritually, fostered by a great deal of hope. The Lupus Foundation has become a source of that strength for me by imparting a positive message of support, reassurance, and above all, hope. 4640 Nest 77th Street, Suite 179, Minneapolis, Nlinnesota 5-5435 (612) 844-9844 fax 844AM42 www.thehealthfund.org E -Mail infoo the healthfund.org lii�� Tele Healthli incl of Minticsota HealthStoriesTM Lupus Foundation of America, Inc./Minnesota Chapter (612) 375-7588 I had my future neatly planned when I was in high school. My desire to become a doctor was incredibly strong and I was determined to achieve my goal. Then, at 17, 1 watched helplessly as my hard work and planning became secondary to a downward spiral of deteriorating health. Simple things like walking or opening doors became monumental tasks as arthritis and fatigue dictated the events of my life. I went from being a student leader involved in every activity imaginable to being a surly pessimist who constantly slept and never smiled. I withdrew from everything around me, ignoring what had once meant so much, as 1 struggled with a nameless illness over which I had no control. I was determined to go to college, no matter how sick I was. My freshman year, to outsiders, appeared to be a typical one - full of parties and new friends and dorm life. Few knew that I spent the entire weekend barely able to get out of bed after going out on Friday. Few knew that, no matter how much I slept at night, I would collapse into bed after two morning classes, having friends smuggle food out of the cafeteria because I was too tired to go to lunch or dinner. Few knew that it took me five times as long to walk to class because my joints were so swollen and painful. I became a master at hiding my frailties; I would rather run myself into the ground than admit to strangers - or to myself - that my college life was anything but typical. In truth, I couldn't face the fact that my dream of going to medical The HealthFund of Minnesota 7- -7 K school, of having a normal life, was rapidly becoming impossible. I was finally diagnosed with lupus at age 19. Relief at naming the disease was overpowered by the depression of wondering how I was going to handle medical school with a chronic illness, how I was going to handle marriage, children and a career with a disease that I would have for the rest of my life. I began volunteering at the Minnesota Chapter of the Lupus Foundation because I felt that helping others in the same situation would give me an outlet for my anger, fear, frustration and disappointment, would give me some sense of control over my disease. I have truly gained so much more. I am continually amazed by the dedication, compassion, and enthusiasm of all those involved with the foundation. The lupus Foundation and the people who run it have informed me, encouraged me and made me realize that this disease is something that I don't have to face alone. I have learned how to be honest with myself about my limitations, while at the same time cultivating the courage to pursue my dreams in spite of a chronic illness. I will start my third year at the U of M in the fall of 1997, majoring in Physiology and following a pre-med curriculum. With time, strength has come mentally, emotionally, and spiritually, fostered by a great deal of hope. The Lupus Foundation has become a source of that strength for me by imparting a positive message of support, reassurance, and above all, hope. 4640 Nest 77th Street, Suite 179, Minneapolis, Nlinnesota 5-5435 (612) 844-9844 fax 844AM42 www.thehealthfund.org E -Mail infoo the healthfund.org 12/23/97 23:45 To ft. Kathy Lueckert From: 612-540-0237 Page 1/1 Properly Tax Reform Forum The projected $13'billion surplus provides an opportunity to make lasting changes in Minnesota's property tax system to benefit all Minnesota property taxpayers. Join us at this forum to learn how,' you can help ensure that the Legislature makes property tax reform its number one priority Governor Carlson has proposed that the' Legislature keep the promise it made last spring. His proposal includes • Reduoing the class rate on business property to at least 3.5% • Reducing the rates on apartments and single family rental housing • Protecting homeownersgamst a' tax shift and giving them a $500 million rebate in 1999 (in addition to the 1998 rebate) Property tax reform will not occur without the support of business people across Minnesota. Don't miss this onnortunity to find out how _you can make _your voice heard! Name Company Address Phone Amount Enclosed REGISTRATION Property Tax Reform Forum - January 13, 1998 Minneapolis Marriott Southwest, Minnetonka Cost: $15 (includes full breakfast) * * * Registration Deadline: January 11, 1998* * * Fax Credit Card # Exp. Date To register: Call the TwinWest Chamber of Commerce at (612) 540-0234 - FAX back to 540-0237 OR Mail: 10550 Wayzata Blvd. Minnetonka, MN 55305 12/23/97 23:45 To ft. Kathy Lueckert From: 612-540-0237 Page 1/1 Properly Tax Reform Forum The projected $13'billion surplus provides an opportunity to make lasting changes in Minnesota's property tax system to benefit all Minnesota property taxpayers. Join us at this forum to learn how,' you can help ensure that the Legislature makes property tax reform its number one priority Governor Carlson has proposed that the' Legislature keep the promise it made last spring. His proposal includes • Reduoing the class rate on business property to at least 3.5% • Reducing the rates on apartments and single family rental housing • Protecting homeownersgamst a' tax shift and giving them a $500 million rebate in 1999 (in addition to the 1998 rebate) Property tax reform will not occur without the support of business people across Minnesota. Don't miss this onnortunity to find out how _you can make _your voice heard! Name Company Address Phone Amount Enclosed REGISTRATION Property Tax Reform Forum - January 13, 1998 Minneapolis Marriott Southwest, Minnetonka Cost: $15 (includes full breakfast) * * * Registration Deadline: January 11, 1998* * * Fax Credit Card # Exp. Date To register: Call the TwinWest Chamber of Commerce at (612) 540-0234 - FAX back to 540-0237 OR Mail: 10550 Wayzata Blvd. Minnetonka, MN 55305 YMCA HE Y December 23, 1997 Kathy Luekert Assistant City Manager 3400 Plymouth Blvd. Plymouth, MN, 55447 Dear Kathy: The Northwest YMCA Community Programs Department has completed a very successful 1997 year. Our services have provided many youth an opportunity to participate in a positive support group or after-school activity. Throughout the year, we had many special events which included: Camp Menogyn Boundary Waters Canoe trips, a chartered Mille Lacs Lake fishing trip, family nights with Y -Start, NYPUM and our Equestrian programs. A number of our programs that were well received by the youth include: Talking with TJ, Study Buddy, Kids and Cops, Earth Service Corp, and Youth and Government. I have enclosed our 1997 statistics along with our YMCA Metropolitan statistics. Thank you for your continued support of the Northwest YMCA Community Programs. Sinc ly, Chad anners Community Programs Manager Enclosure NORTHWEST DRANCH YMCA 760142nd Avenue North, New Hope, MN 55427 • 612-535-4800 Tre m ��icn of �!;eY`+C, . > ._ • -. , ;O'.' -e COS ;I �:2r'30r1, CJ=:Crengthza f.;:^'I:I:?y 3r1�{ CC . "G'J._ .. £�!I GC�oiILlOr13 - ICCaI ark :jlOi�dl. YMCA HE Y December 23, 1997 Kathy Luekert Assistant City Manager 3400 Plymouth Blvd. Plymouth, MN, 55447 Dear Kathy: The Northwest YMCA Community Programs Department has completed a very successful 1997 year. Our services have provided many youth an opportunity to participate in a positive support group or after-school activity. Throughout the year, we had many special events which included: Camp Menogyn Boundary Waters Canoe trips, a chartered Mille Lacs Lake fishing trip, family nights with Y -Start, NYPUM and our Equestrian programs. A number of our programs that were well received by the youth include: Talking with TJ, Study Buddy, Kids and Cops, Earth Service Corp, and Youth and Government. I have enclosed our 1997 statistics along with our YMCA Metropolitan statistics. Thank you for your continued support of the Northwest YMCA Community Programs. Sinc ly, Chad anners Community Programs Manager Enclosure NORTHWEST DRANCH YMCA 760142nd Avenue North, New Hope, MN 55427 • 612-535-4800 Tre m ��icn of �!;eY`+C, . > ._ • -. , ;O'.' -e COS ;I �:2r'30r1, CJ=:Crengthza f.;:^'I:I:?y 3r1�{ CC . "G'J._ .. £�!I GC�oiILlOr13 - ICCaI ark :jlOi�dl. Northwest YMCA Community Programs January 1997 - December 1997 Characteristics Summary Males 455 Females 250 Total 705 Ages 12 and under Ages 13 - 15 Ages 16 - 17 Ages 18 and older Services Provided 237 297 134 37 Support Groups 418 Educational Services 218 Employment Services 28 Community Service 68 Advocacy - School 49 Advocacy - Juvenile Justice 59 Advocacy - Other 84 Educational Services Provided Chemical Awareness 105 Property Offense Awarness 41 Theft Awareness 51 Truancy Awareness 81 Violence Awareness 192 These numbers do not Inclue: • Teen Night 4.000 Qlus • Talking with TJ 545 Northwest YMCA Community Programs January 1997 - December 1997 Characteristics Summary Males 455 Females 250 Total 705 Ages 12 and under Ages 13 - 15 Ages 16 - 17 Ages 18 and older Services Provided 237 297 134 37 Support Groups 418 Educational Services 218 Employment Services 28 Community Service 68 Advocacy - School 49 Advocacy - Juvenile Justice 59 Advocacy - Other 84 Educational Services Provided Chemical Awareness 105 Property Offense Awarness 41 Theft Awareness 51 Truancy Awareness 81 Violence Awareness 192 These numbers do not Inclue: • Teen Night 4.000 Qlus • Talking with TJ 545 YMCA of Maropolitan Minneapolis Demographic Profile n Vulnerable Youth specialized Youtl✓Family 11.14 youth 747 participants 86% 10. 19 yrs old 65% 10 -19 yrs old half female, half mile half female, half male 82% low income 61% low income 53% live with single 17% ofyouth have W parent (43%maill) ADI Its/AOI) 14% of learning youth IL.IYe •li disabilty odb r -1 P+ D Outcome: DI-W-11ily S1l}1port of education 6 Goal: 757. of families will support their child's education D68%. Have supportive honk environment d1, 617, have contact with school eib D827. of YMCA staff provide school (j information/support to family D� t�db ©d+,==&,& C=6�db,m Outcome: Increased Assets Dl)evclopment of Values Goal: 75% of youth will demonstrate understanding of the YMCA's four core values O721%,v/73%s of youth improved in their D understanding of the four core values c db �, D©61=D OLItC0111e: DImproved School Performance Goal: 75% of youth will improve in school: Dattendance' behavior ds, motivation • performance d+, 80"/,,of youth improved significantly Dr --"db o& D Outcome: Increased Assets POSIIIVI' SLI-LIClured Time U dti jj Coal: 507. of youth will be involved in Ill til til�lr,':arurlureJ' an•);oinl; ' pl ogranls U 831., of Vulnerable and 727., of d'+ DSpecialized youth report multiple 6 involvement Oulcome: Increased Assets D Relationship with an Adult- Goal: 90% of youth will develop a positive relationship with an adult D 98%,y/96'%ss of youth felt staff listened and understood them and helped them feel good �. 86'%.v/85'%.s of youth felt comfortable �' talking ton YMCA staff if they needed db YMCA of Maropolitan Minneapolis Demographic Profile n Vulnerable Youth specialized Youtl✓Family 11.14 youth 747 participants 86% 10. 19 yrs old 65% 10 -19 yrs old half female, half mile half female, half male 82% low income 61% low income 53% live with single 17% ofyouth have W parent (43%maill) ADI Its/AOI) 14% of learning youth IL.IYe •li disabilty odb r -1 P+ D Outcome: DI-W-11ily S1l}1port of education 6 Goal: 757. of families will support their child's education D68%. Have supportive honk environment d1, 617, have contact with school eib D827. of YMCA staff provide school (j information/support to family D� t�db ©d+,==&,& C=6�db,m Outcome: Increased Assets Dl)evclopment of Values Goal: 75% of youth will demonstrate understanding of the YMCA's four core values O721%,v/73%s of youth improved in their D understanding of the four core values c db �, D©61=D OLItC0111e: DImproved School Performance Goal: 75% of youth will improve in school: Dattendance' behavior ds, motivation • performance d+, 80"/,,of youth improved significantly Dr --"db o& D Outcome: Increased Assets POSIIIVI' SLI-LIClured Time U dti jj Coal: 507. of youth will be involved in Ill til til�lr,':arurlureJ' an•);oinl; ' pl ogranls U 831., of Vulnerable and 727., of d'+ DSpecialized youth report multiple 6 involvement Oulcome: Increased Assets D Relationship with an Adult- Goal: 90% of youth will develop a positive relationship with an adult D 98%,y/96'%ss of youth felt staff listened and understood them and helped them feel good �. 86'%.v/85'%.s of youth felt comfortable �' talking ton YMCA staff if they needed db YMCA of Metropolitan Minneapolis Outcome: aCore Competencies Goal: 75% of youth will improve in 3 or more of the following core competencies: a communication * self-control * problem solving * decision making' asetting/achieving goals * leadership 6 db oG8'7,.v/79'%,s improved significantly©dti�td�a aS,c�d's�,db©dti©d',©dbodb© OUICpnte: family and Oyler Adult aImprove l amity Condition jdb (goal: 757. of participants will improve �J their family condition in on►t or more of ds, lite following; arras: inlcr�;encralional or racial issues, healthy lifestyles, financial stability and self-sufficiency 94%, reported an improvement ar -►db ©� a s -a r—OLItCOIlIC: Family and Older Adult aNew Skill or Learning Goal: 75% of participants will develop a new skill that will enhance family n functioning a65%, of participants learned a new skill Outcome: Family and Older Adult aCommunity Support (� Goal: 75% of participants will increase 3►Js, their participation it' formal and ainformal conutuutity support systen►s 61%, reported an increase in d?, aparticipation 44%, report they or their family are a involved in other YNICA programs ©6 txm6 I? YMCA of Metropolitan Minneapolis Outcome: aCore Competencies Goal: 75% of youth will improve in 3 or more of the following core competencies: a communication * self-control * problem solving * decision making' asetting/achieving goals * leadership 6 db oG8'7,.v/79'%,s improved significantly©dti�td�a aS,c�d's�,db©dti©d',©dbodb© OUICpnte: family and Oyler Adult aImprove l amity Condition jdb (goal: 757. of participants will improve �J their family condition in on►t or more of ds, lite following; arras: inlcr�;encralional or racial issues, healthy lifestyles, financial stability and self-sufficiency 94%, reported an improvement ar -►db ©� a s -a r—OLItCOIlIC: Family and Older Adult aNew Skill or Learning Goal: 75% of participants will develop a new skill that will enhance family n functioning a65%, of participants learned a new skill Outcome: Family and Older Adult aCommunity Support (� Goal: 75% of participants will increase 3►Js, their participation it' formal and ainformal conutuutity support systen►s 61%, reported an increase in d?, aparticipation 44%, report they or their family are a involved in other YNICA programs ©6 txm6 I? UNAPPROVED MINUTES Plymouth Charter Commission December 2, 1997 Minutes Present: Virgil Schneider, John Duntley, Jon Speck, Terry Donovan, Lori Schwartz, Bob Sipkins, Ellie Singer, Joy Tierney, Mary McKee, Kapila Bobra, Ty Bujold, Larry Marofsky Excused: Tim Peterson, Dave Pauba, Scott Martin Others: Councilmember Judy Johnson, Chuck Lymangood, Assistant City Manager Kathy Lueckert Call to Order Virgil Schneider called the meeting to order at 7:04 PM. Approval of Minutes Mary McKee moved approval of the minutes of the October 21, 1997 Charter Commission meeting. Ellie Singer seconded the motion. The motion passed. Discussion of Proposed Supermajority Amendment Assistant Manager Lueckert presented a brief staff report. She said that the City Council had discussed the October 21 Charter Commission resolution, but had declined to take any action to rescind or repeal ordinances pertaining to the proposed supermajority amendment. Ms. Lueckert stated that the City Council had discussed coming to this meeting, but also did not take any official action. The City Council did vote to place a discussion of the supermajority issue on the agenda for a future council study session, most likely in February. She then called the attention of the Charter Commission to the opinion of City Attorney Roger Knutson on the implications of having two similar proposals (one from the council and one from the Charter Commission) on the same ballot. Mr. Knutson opines that if both proposals passed, the two would have to be harmonized somehow. If the two are contradictory and both are approved by voters, Minnesota state statutes do not provide guidance on how to resolve the conflict. To avoid this, the ballot should contain language instructing voters to vote for one or the other, but not both, or to consider the proposals at two separate elections. In the latter case, the most recently passed amendment would prevail. Ms. Lueckert stated her recommendation that the Charter Commission not put its own version of the supermajority amendment on the ballot. Kapila Bobra stated that she is still interested in some kind of compromise language so that both the City Council and the Charter Commission look good to voters. However, she has not changed her opinion of the merits of the supermajority vote issue. UNAPPROVED MINUTES Plymouth Charter Commission December 2, 1997 Minutes Present: Virgil Schneider, John Duntley, Jon Speck, Terry Donovan, Lori Schwartz, Bob Sipkins, Ellie Singer, Joy Tierney, Mary McKee, Kapila Bobra, Ty Bujold, Larry Marofsky Excused: Tim Peterson, Dave Pauba, Scott Martin Others: Councilmember Judy Johnson, Chuck Lymangood, Assistant City Manager Kathy Lueckert Call to Order Virgil Schneider called the meeting to order at 7:04 PM. Approval of Minutes Mary McKee moved approval of the minutes of the October 21, 1997 Charter Commission meeting. Ellie Singer seconded the motion. The motion passed. Discussion of Proposed Supermajority Amendment Assistant Manager Lueckert presented a brief staff report. She said that the City Council had discussed the October 21 Charter Commission resolution, but had declined to take any action to rescind or repeal ordinances pertaining to the proposed supermajority amendment. Ms. Lueckert stated that the City Council had discussed coming to this meeting, but also did not take any official action. The City Council did vote to place a discussion of the supermajority issue on the agenda for a future council study session, most likely in February. She then called the attention of the Charter Commission to the opinion of City Attorney Roger Knutson on the implications of having two similar proposals (one from the council and one from the Charter Commission) on the same ballot. Mr. Knutson opines that if both proposals passed, the two would have to be harmonized somehow. If the two are contradictory and both are approved by voters, Minnesota state statutes do not provide guidance on how to resolve the conflict. To avoid this, the ballot should contain language instructing voters to vote for one or the other, but not both, or to consider the proposals at two separate elections. In the latter case, the most recently passed amendment would prevail. Ms. Lueckert stated her recommendation that the Charter Commission not put its own version of the supermajority amendment on the ballot. Kapila Bobra stated that she is still interested in some kind of compromise language so that both the City Council and the Charter Commission look good to voters. However, she has not changed her opinion of the merits of the supermajority vote issue. Plymouth Charter Commission December 2, 1997 :T-2 Joy Tierney stated that she has passed out information, including her own letter to the Charter Commission and City Council as well as her notes on the September 20, 1996 City Council meeting, and an article pertaining to applying the principles of Sun Tzu to city management. Ms. Tierney said that the Charter Commission can present its own language on the supermajority issue to the voters. Ms. Tierney indicated that she has directed city staff to place on the next council agenda a resolution which would direct notification of the charter commission any time a charter issue is scheduled on a city council agenda. Ms. Tierney presented some of her views of the recent history of the supermajority issue. She described in more detail the information she had passed out to the Charter Commission. She said that her desire is to not have two provisions or amendments on the ballot. Terry Donovan asked if the City Council had taken any action on the Charter Commission's resolution. Kathy Lueckert said that the council had not. Judy Johnson said that the City Council will discuss the issue again at a February study session. Ms. Johnson stated that she will take forward to the City Council any new proposals for language from the Charter Commission. She is concerned that the new members on both bodies need time to study the issue. Ms. Johnson does not want to repeat the recent past, and she wants both bodies to work together with open dialog and new ideas and thoughts. Virgil Schneider thanked Ms. Johnson for attending the meeting. Terry Donovan said that he is waiting for the City Council to respond to the Charter Commission's October resolution. He wants the Council to take action, one way or another. Ellie Singer stated that she is disappointed with the City Council study session. She said she has not heard what the City Council's viewpoint is, and has not heard why the Council thinks the supermajority vote is a good idea. She said she would like the Council to debate why the proposed amendment should or should not be in the charter. Larry Marofsky asked what the legal deadline was for getting an issue on the ballot. Ms. Lueckert responded that the legal deadline is 45 days prior to the election; however, the practical deadline is closer to 60 days. Larry Marofsky said that there is time to further consider the issue. Ty Buj old stated that the Charter Commission did more than just debate the issue, that it sought out outside opinions. He hopes that the City Council is engaging in the same 2 Plymouth Charter Commission December 2, 1997 :T-2 Joy Tierney stated that she has passed out information, including her own letter to the Charter Commission and City Council as well as her notes on the September 20, 1996 City Council meeting, and an article pertaining to applying the principles of Sun Tzu to city management. Ms. Tierney said that the Charter Commission can present its own language on the supermajority issue to the voters. Ms. Tierney indicated that she has directed city staff to place on the next council agenda a resolution which would direct notification of the charter commission any time a charter issue is scheduled on a city council agenda. Ms. Tierney presented some of her views of the recent history of the supermajority issue. She described in more detail the information she had passed out to the Charter Commission. She said that her desire is to not have two provisions or amendments on the ballot. Terry Donovan asked if the City Council had taken any action on the Charter Commission's resolution. Kathy Lueckert said that the council had not. Judy Johnson said that the City Council will discuss the issue again at a February study session. Ms. Johnson stated that she will take forward to the City Council any new proposals for language from the Charter Commission. She is concerned that the new members on both bodies need time to study the issue. Ms. Johnson does not want to repeat the recent past, and she wants both bodies to work together with open dialog and new ideas and thoughts. Virgil Schneider thanked Ms. Johnson for attending the meeting. Terry Donovan said that he is waiting for the City Council to respond to the Charter Commission's October resolution. He wants the Council to take action, one way or another. Ellie Singer stated that she is disappointed with the City Council study session. She said she has not heard what the City Council's viewpoint is, and has not heard why the Council thinks the supermajority vote is a good idea. She said she would like the Council to debate why the proposed amendment should or should not be in the charter. Larry Marofsky asked what the legal deadline was for getting an issue on the ballot. Ms. Lueckert responded that the legal deadline is 45 days prior to the election; however, the practical deadline is closer to 60 days. Larry Marofsky said that there is time to further consider the issue. Ty Buj old stated that the Charter Commission did more than just debate the issue, that it sought out outside opinions. He hopes that the City Council is engaging in the same 2 Plymouth Charter Commission December 2, 1997 process. He stated that he is concerned about the Charter Commission negotiating with the City Council. He still believes that the supermajority requirement is not a good idea. Mr. Bujold stated that he does not believe it is the Charter Commission's obligation to compromise, that the commission considered the proposed amendment and rejected it. Joy Tierney stated that nothing was decided by the City Council on November 12. The situation is status quo. Larry Marofsky said that he has a problem with the concept of compromise, and that he doesn't see the other alternatives as any more viable or valuable. He does not want a conflict with the City Council. He does not want two amendments on the ballot, and feels that the focus should be on voter education on the issue. The City Council will have to live with the amendment if it passes, but it could be changed later—even to a unanimous requirement. Larry Marofsky moved, seconded by Ellie Singer, that the Charter Commission of Plymouth, Minnesota requests that the Plymouth City Council consider the October 21, 1997 Charter Commission resolution recommending repeal of the City Council's actions placing the supermajority vote requirement on the ballot at a regular meeting of the City Council. Judy Johnson stated that any councilmember could place this request on the agenda, but she had hoped that a different proposal could come up at the February study session. Larry Marofsky suggested that the charter commission resolution be considered by the city council by April 1, so that the council would affirm or deny the Charter Commission's request to rescind the actions. Virgil Schneider said that the Charter Commission should hold a public hearing on the issue, and invite the public to come and comment on the supermajority proposal. The Council could then vote the idea up or down. Larry Marofsky stated he would amend his motion to ask that the City Council consider the resolution at a regular council meeting, and to hold a public hearing on the Charter Commission resolution by April 1, 1998. Ellie Singer, as the seconder of the motion, was amenable to the amendment. Kapila Bobra stated that the same experts should be invited to speak at this hearing, from the Minnesota Taxpayers Association and the League of Minnesota Cities. The hearing should provide education to the public. Virgil Schneider said that it is not the Charter Commission's place to tell the City Council who to invite. Plymouth Charter Commission December 2, 1997 process. He stated that he is concerned about the Charter Commission negotiating with the City Council. He still believes that the supermajority requirement is not a good idea. Mr. Bujold stated that he does not believe it is the Charter Commission's obligation to compromise, that the commission considered the proposed amendment and rejected it. Joy Tierney stated that nothing was decided by the City Council on November 12. The situation is status quo. Larry Marofsky said that he has a problem with the concept of compromise, and that he doesn't see the other alternatives as any more viable or valuable. He does not want a conflict with the City Council. He does not want two amendments on the ballot, and feels that the focus should be on voter education on the issue. The City Council will have to live with the amendment if it passes, but it could be changed later—even to a unanimous requirement. Larry Marofsky moved, seconded by Ellie Singer, that the Charter Commission of Plymouth, Minnesota requests that the Plymouth City Council consider the October 21, 1997 Charter Commission resolution recommending repeal of the City Council's actions placing the supermajority vote requirement on the ballot at a regular meeting of the City Council. Judy Johnson stated that any councilmember could place this request on the agenda, but she had hoped that a different proposal could come up at the February study session. Larry Marofsky suggested that the charter commission resolution be considered by the city council by April 1, so that the council would affirm or deny the Charter Commission's request to rescind the actions. Virgil Schneider said that the Charter Commission should hold a public hearing on the issue, and invite the public to come and comment on the supermajority proposal. The Council could then vote the idea up or down. Larry Marofsky stated he would amend his motion to ask that the City Council consider the resolution at a regular council meeting, and to hold a public hearing on the Charter Commission resolution by April 1, 1998. Ellie Singer, as the seconder of the motion, was amenable to the amendment. Kapila Bobra stated that the same experts should be invited to speak at this hearing, from the Minnesota Taxpayers Association and the League of Minnesota Cities. The hearing should provide education to the public. Virgil Schneider said that it is not the Charter Commission's place to tell the City Council who to invite. Plymouth Charter Commission December 2, 1997 Ellie Singer said that the Charter Commission can't tell the Council to hold a hearing. Judy Johnson said that those on the council who do not favor the amendment are in the minority. Ellie Singer stated that the Charter Commission should be allowed to educate the City Council and the public on the supermajority issue. Bob Sipkins said that he did not understand the point of the public hearing, and that it was clear from the November 12 council minutes where councilmembers stood on the issue. He stated that he feared that the Charter Commission was going about this in the wrong way, and that the experiences of last year would be repeated. The decision by the Charter Commission should be based upon the collective belief of the body that the supermajority amendment should be opposed or that the commission is interested in compromise, and then proceed accordingly. He said that he does not sense interest in compromise on the part of the Charter Commission. Larry Marofsky said that he doesn't know if the council is interested in compromise, but that he is basing his opinion on the information available. He said that his motion is one last shot at preventing friction, but he could be persuaded otherwise. Bob Sipkins said that the council minutes indicate to him that the council wants the issue on the ballot for voters to decide, even though individual council members may not vote in favor of the issue. If the council has its amendment and the charter commission also places an amendment on the ballot, only the lawyers win. If there is no room for compromise between the council and the commission, then that fact should be accepted. Lori Schwartz asked if there were some action the council could take short of rescission of the proposed amendment. Bob Sipkins said that it is his feeling that the council wants the issue before the voters. Some compromise may have be possible on Alternative 3 for the supermajority requirement, which was somewhat better than Alternative 1 in his opinion. Judy Johnson asked if the council had considered other alternatives as a compromise. Chuck Lymangood attempted to gain recognition from the chairman to speak. Terry Donovan said that sufficient information was available, and that he didn't see a need for visitors to speak. Virgil Schneider stated that he does not want to discuss past history, and that he wants to go forward. 4 Plymouth Charter Commission December 2, 1997 Ellie Singer said that the Charter Commission can't tell the Council to hold a hearing. Judy Johnson said that those on the council who do not favor the amendment are in the minority. Ellie Singer stated that the Charter Commission should be allowed to educate the City Council and the public on the supermajority issue. Bob Sipkins said that he did not understand the point of the public hearing, and that it was clear from the November 12 council minutes where councilmembers stood on the issue. He stated that he feared that the Charter Commission was going about this in the wrong way, and that the experiences of last year would be repeated. The decision by the Charter Commission should be based upon the collective belief of the body that the supermajority amendment should be opposed or that the commission is interested in compromise, and then proceed accordingly. He said that he does not sense interest in compromise on the part of the Charter Commission. Larry Marofsky said that he doesn't know if the council is interested in compromise, but that he is basing his opinion on the information available. He said that his motion is one last shot at preventing friction, but he could be persuaded otherwise. Bob Sipkins said that the council minutes indicate to him that the council wants the issue on the ballot for voters to decide, even though individual council members may not vote in favor of the issue. If the council has its amendment and the charter commission also places an amendment on the ballot, only the lawyers win. If there is no room for compromise between the council and the commission, then that fact should be accepted. Lori Schwartz asked if there were some action the council could take short of rescission of the proposed amendment. Bob Sipkins said that it is his feeling that the council wants the issue before the voters. Some compromise may have be possible on Alternative 3 for the supermajority requirement, which was somewhat better than Alternative 1 in his opinion. Judy Johnson asked if the council had considered other alternatives as a compromise. Chuck Lymangood attempted to gain recognition from the chairman to speak. Terry Donovan said that sufficient information was available, and that he didn't see a need for visitors to speak. Virgil Schneider stated that he does not want to discuss past history, and that he wants to go forward. 4 Plymouth Charter Commission December 2, 1997 Judy Johnson said that compromise with the council may be possible. Virgil Schneider said that the Charter Commission was not approached in the last year with a compromise proposal from the City Council. Judy Johnson said that she is willing to compromise now. Six of seven councilmembers were in favor of the supermajority amendment last year, but that may not be the case with this city council. Mary McKee said that the November 12 minutes do not reflect people willing to compromise. Judy Johnson said that she made a motion to have the entire city council come to this meeting, but later withdrew it because she did not think she had support. She said she then made a motion to discuss the charter issue at a council study session after the first of the year. Joy Tierney said that there were not enough votes to repeal the proposed amendment. She said that she believes that some on the council were interested in compromise in September 1997. Chuck Lymangood asked if all information given out at the meeting was available to the public. Terry Donovan asked what was the timeline for guests to speak. Virgil Schneider said there is no set timeline. He called on Chuck Lymangood to speak. Chuck Lymangood said that he is concerned about Open Meeting Law requirements, which state that all information given out at a meeting must be available to the public. He said that he has the agenda materials, but he does not have the information distributed by Mayor Tierney. Kathy Lueckert stated that Mayor Tierney brought this information to the meeting tonight. Chuck Lymangood said that the September 20, 1996 city council meeting was called because it was the last possible chance to meet legal deadlines to place the supermajority issue on the November 1996 ballot. The City Council was anticipating a report from the Charter Commission by that date. If the Charter Commission report had come in, and had suggested a compromise, that compromise could have gone on the ballot. r—.1d:A— 5 Plymouth Charter Commission December 2, 1997 Judy Johnson said that compromise with the council may be possible. Virgil Schneider said that the Charter Commission was not approached in the last year with a compromise proposal from the City Council. Judy Johnson said that she is willing to compromise now. Six of seven councilmembers were in favor of the supermajority amendment last year, but that may not be the case with this city council. Mary McKee said that the November 12 minutes do not reflect people willing to compromise. Judy Johnson said that she made a motion to have the entire city council come to this meeting, but later withdrew it because she did not think she had support. She said she then made a motion to discuss the charter issue at a council study session after the first of the year. Joy Tierney said that there were not enough votes to repeal the proposed amendment. She said that she believes that some on the council were interested in compromise in September 1997. Chuck Lymangood asked if all information given out at the meeting was available to the public. Terry Donovan asked what was the timeline for guests to speak. Virgil Schneider said there is no set timeline. He called on Chuck Lymangood to speak. Chuck Lymangood said that he is concerned about Open Meeting Law requirements, which state that all information given out at a meeting must be available to the public. He said that he has the agenda materials, but he does not have the information distributed by Mayor Tierney. Kathy Lueckert stated that Mayor Tierney brought this information to the meeting tonight. Chuck Lymangood said that the September 20, 1996 city council meeting was called because it was the last possible chance to meet legal deadlines to place the supermajority issue on the November 1996 ballot. The City Council was anticipating a report from the Charter Commission by that date. If the Charter Commission report had come in, and had suggested a compromise, that compromise could have gone on the ballot. r—.1d:A— 5 Plymouth Charter Commission December 2, 1997 Virgil Schneider spoke to the motion, and said that it seems like the council has a long time to get the issue on the agenda. Larry Marofsky said that if the study session is in February, this gives more time to get the issue on a regular agenda. Judy Johnson said that she wanted to discuss charter issues in January, but could get four votes only for a February discussion. She said she hoped that the City Council would meet with the Charter Commission. She is willing to take other ideas forward. She is worried about the issue becoming political, and she would rather work out differences beforehand. Joy Tierney said that public testimony can be taken at a regular meeting. Virgil Schneider said that the public would be allowed to speak at a public hearing, but this is not always the case with regular agenda items. Larry Marofsky said that at a public hearing, everyone hears the same thing. He said his motion does not draw a line in the sand, and that compromise is still possible. Judy Johnson said that alternatives could be suggested at a public hearing. Larry Marofsky said that he would not propose a compromise without a meeting, but recommendations may come up during the course of the meeting. He wants to avoid ugly situations. Virgil Schneider asked if there were further questions on the motion. Ty Bujold, seconded by Lori Schwartz, moved to call the question. The motion to call the question was approved, John Duntley voting no. Virgil Schneider asked Kathy Lueckert to read the motion: Motion by Larry Marofsky, seconded by Ellie Singer: The Charter Commission requests that the Plymouth City Council consider the October 21, 1997 Charter Commission resolution recommending repeal of Ordinance 96-9 and Resolution 96-555 at a regular meeting of the City Council; and that the Charter Commission requests that the City Council hold a public hearing by April 1, 1998 on the Charter Commission resolution of October 21, 1997. Vote on the main motion: 11 ayes,1 nay, Bob Sipkins voting no. The motion passed. Cel Plymouth Charter Commission December 2, 1997 Virgil Schneider spoke to the motion, and said that it seems like the council has a long time to get the issue on the agenda. Larry Marofsky said that if the study session is in February, this gives more time to get the issue on a regular agenda. Judy Johnson said that she wanted to discuss charter issues in January, but could get four votes only for a February discussion. She said she hoped that the City Council would meet with the Charter Commission. She is willing to take other ideas forward. She is worried about the issue becoming political, and she would rather work out differences beforehand. Joy Tierney said that public testimony can be taken at a regular meeting. Virgil Schneider said that the public would be allowed to speak at a public hearing, but this is not always the case with regular agenda items. Larry Marofsky said that at a public hearing, everyone hears the same thing. He said his motion does not draw a line in the sand, and that compromise is still possible. Judy Johnson said that alternatives could be suggested at a public hearing. Larry Marofsky said that he would not propose a compromise without a meeting, but recommendations may come up during the course of the meeting. He wants to avoid ugly situations. Virgil Schneider asked if there were further questions on the motion. Ty Bujold, seconded by Lori Schwartz, moved to call the question. The motion to call the question was approved, John Duntley voting no. Virgil Schneider asked Kathy Lueckert to read the motion: Motion by Larry Marofsky, seconded by Ellie Singer: The Charter Commission requests that the Plymouth City Council consider the October 21, 1997 Charter Commission resolution recommending repeal of Ordinance 96-9 and Resolution 96-555 at a regular meeting of the City Council; and that the Charter Commission requests that the City Council hold a public hearing by April 1, 1998 on the Charter Commission resolution of October 21, 1997. Vote on the main motion: 11 ayes,1 nay, Bob Sipkins voting no. The motion passed. Cel Plymouth Charter Commission December 2, 1997 Contributions Virgil Schneider called the Commission's attention to the City Attorney's report on Charter Section 5.01, Subd.l, pertaining to contributions. Virgil Schneider said that he was confused by the double negatives in the first paragraph of the letter: is the section constitutional, or not? Larry Marofsky said that the case law included with the report seems to indicate that the section is unconstitutional. Virgil Schneider said that if the section is unconstitutional, then language should be placed on the ballot to repeal Section 5.20, Subd.l Kathy Lueckert said that she will have the City Attorney clarify the confusing language in the first paragraph of his report, and also could have him draft language to repeal Section 5.02, Subd.I. Ellie Singer moved, seconded by Joy Tierney, to have the City Attorney draft language to correct Plymouth City Charter Section 5.02, Subd. 1. The motion passed unanimously. Annual Meeting Virgil Schneider called the Commission's attention to the draft of the annual report to Judge Mabley. He asked for comments and suggestions. Terry Donovan moved, seconded by Kapila Bobra, to approve the annual report to Judge Mabley and forward it on to him. The motion passed unanimously. Virgil Schneider stated that he was stepping aside as chair of the Charter Commission. Virgil Schneider suggested that Bob Sipkins had represented the Charter Commission on several occasions, and would be a good chairman. Joy Tierney moved, seconded by Kapila Bobra, that Bob Sipkins be elected chairman of the Charter Commission for 1998. It was moved and seconded that nominations for chairman be closed. The motion passed. Main motion to elect Bob Sipkins as chairman of the Charter Commission in 1998 was approved unanimously. Ty Bujold moved, seconded by Lori Schwartz, that Ellie Singer be appointed 1998 vice -chair. The motion passed unanimously. Joy Tierney moved, seconded by Lori Schwartz, that Terry Donovan be appointed secretary in 1998. The motion passed. h Plymouth Charter Commission December 2, 1997 Contributions Virgil Schneider called the Commission's attention to the City Attorney's report on Charter Section 5.01, Subd.l, pertaining to contributions. Virgil Schneider said that he was confused by the double negatives in the first paragraph of the letter: is the section constitutional, or not? Larry Marofsky said that the case law included with the report seems to indicate that the section is unconstitutional. Virgil Schneider said that if the section is unconstitutional, then language should be placed on the ballot to repeal Section 5.20, Subd.l Kathy Lueckert said that she will have the City Attorney clarify the confusing language in the first paragraph of his report, and also could have him draft language to repeal Section 5.02, Subd.I. Ellie Singer moved, seconded by Joy Tierney, to have the City Attorney draft language to correct Plymouth City Charter Section 5.02, Subd. 1. The motion passed unanimously. Annual Meeting Virgil Schneider called the Commission's attention to the draft of the annual report to Judge Mabley. He asked for comments and suggestions. Terry Donovan moved, seconded by Kapila Bobra, to approve the annual report to Judge Mabley and forward it on to him. The motion passed unanimously. Virgil Schneider stated that he was stepping aside as chair of the Charter Commission. Virgil Schneider suggested that Bob Sipkins had represented the Charter Commission on several occasions, and would be a good chairman. Joy Tierney moved, seconded by Kapila Bobra, that Bob Sipkins be elected chairman of the Charter Commission for 1998. It was moved and seconded that nominations for chairman be closed. The motion passed. Main motion to elect Bob Sipkins as chairman of the Charter Commission in 1998 was approved unanimously. Ty Bujold moved, seconded by Lori Schwartz, that Ellie Singer be appointed 1998 vice -chair. The motion passed unanimously. Joy Tierney moved, seconded by Lori Schwartz, that Terry Donovan be appointed secretary in 1998. The motion passed. h Plymouth Charter Commission December 2, 1997 Next Meeting Virgil Schneider moved, seconded by Larry Marofsky, that the chairman of the Charter Commission call a meeting after the City Council discusses the Charter Commission's October 21, 1997 resolution on the supermajority issue. The motion passed. Ty Bujold thanked Virgil Schneider for his leadership and service to the Charter Commission as chairman from 1991-1997. The meeting adjourned at 8:35 PM. 1=.3a -- Plymouth Charter Commission December 2, 1997 Next Meeting Virgil Schneider moved, seconded by Larry Marofsky, that the chairman of the Charter Commission call a meeting after the City Council discusses the Charter Commission's October 21, 1997 resolution on the supermajority issue. The motion passed. Ty Bujold thanked Virgil Schneider for his leadership and service to the Charter Commission as chairman from 1991-1997. The meeting adjourned at 8:35 PM. 1=.3a -- CITY OF PLYMOUTFF December 23, 1997 Plymouth City Council 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mayor Tierney and Councilmembers, The Plymouth Charter Commission met on December 2, 1997. The Commission passed the attached resolution at this. meeting. The Commission requests that the City Council consider the Charter Commission's October 21, 1997 resolution at a regular city council meeting. The October resolution recommended that the City Council repeal Ordinance 96-9 and Resolution 96-555, which place the supermajority vote question on the November 1998 ballot. The Charter Commission further requests that the City Council hold a public hearing on the October Charter Commission resolution before April 1, 1998. Should you have questions on the Charter Commission's action or its requests, please call me at 475-6310. Plymouth Charter Commission cc: Charter Commission Attachments PLYMOUTH A Beautiful Pface 7o Lire 3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 9"W-00" www.d.plymouth.mmus CITY OF PLYMOUTFF December 23, 1997 Plymouth City Council 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mayor Tierney and Councilmembers, The Plymouth Charter Commission met on December 2, 1997. The Commission passed the attached resolution at this. meeting. The Commission requests that the City Council consider the Charter Commission's October 21, 1997 resolution at a regular city council meeting. The October resolution recommended that the City Council repeal Ordinance 96-9 and Resolution 96-555, which place the supermajority vote question on the November 1998 ballot. The Charter Commission further requests that the City Council hold a public hearing on the October Charter Commission resolution before April 1, 1998. Should you have questions on the Charter Commission's action or its requests, please call me at 475-6310. Plymouth Charter Commission cc: Charter Commission Attachments PLYMOUTH A Beautiful Pface 7o Lire 3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 9"W-00" www.d.plymouth.mmus Plymouth Charter Commission Resolution BE IT THEREFORE RESOLVED by the Charter Commission of Plymouth, Minnesota that it requests that the Plymouth City Council consider, at a regular meeting of the City Council, the October 21, 1997 Charter Commission Resolution recommending the repeal of Ordinance 96-9 and Resolution 96-555; and BE IT FURTHER RESOLVED that the Charter Commission requests that the Plymouth City Council hold a public hearing by April 1, 1998 on the Charter Commission resolution of October 21, 1997. Adopted by the Plymouth Charter Commission on December 2, 1997. Motion: Marofsky Second: Singer Vote: Ayes: Marofsky, Singer, Duntley, Schneider, Speck, Donovan, Schwartz, Tierney, McKee, Bobra, Bujold. Nays: Sipkins Absent: Martin, Pauba, Peterson Plymouth Charter Commission Resolution BE IT THEREFORE RESOLVED by the Charter Commission of Plymouth, Minnesota that it requests that the Plymouth City Council consider, at a regular meeting of the City Council, the October 21, 1997 Charter Commission Resolution recommending the repeal of Ordinance 96-9 and Resolution 96-555; and BE IT FURTHER RESOLVED that the Charter Commission requests that the Plymouth City Council hold a public hearing by April 1, 1998 on the Charter Commission resolution of October 21, 1997. Adopted by the Plymouth Charter Commission on December 2, 1997. Motion: Marofsky Second: Singer Vote: Ayes: Marofsky, Singer, Duntley, Schneider, Speck, Donovan, Schwartz, Tierney, McKee, Bobra, Bujold. Nays: Sipkins Absent: Martin, Pauba, Peterson CITY COUNCIL MEETING ATTENDANCE -1997 X - Absent DATE I MEETING TYPE I Bildsoe I Wold I Johnson I Preus I Spigner I Black I Tierney 1/8/97 Special 1/8/97 Regular 1/21/97 Special 1/22/97 Special x x x x 1/22/97 Regular 2/5/97 Regular x 2/18/97 Special 2/19/97 Regular 3/4/97 Special x 3/5/97 Special x x 3/5/97 Regular 3/19/97 Regular 4/2/97 Regular x x 4/9/97 Board of Review 4/16/97 Regular 4/23/97 Board of Review x x 5/7/97 Special x 5/7/97 Regular 5/14/97 Special 5/28/97 Regular x x 6/4/97 Special 6/4/97 Regular 6/16/97 Special 6/18/97 Special 6/18/97 Regular 7/1/97 Special 7/9/97 Regular 7/16/97 Special x 7/23/97 Regular x x x 7/29/97 Special 8/6/97 Regular 8/7/97 Special x 8/18/97 Special x x 8/20/97 Special 8/20/97 Regular 8/26/97 Special x x x x 9/3/97 Regular 9/10/97 Regular 9/17/97 Regular x 10/1/97 Regular x 10/8/97 Special 10/15/97 Regular x 10/29/97 Special x 11/3/97 Special 11/5/97 Regular x 11/12/97 Special x 11/19/97 Regular x x 12/3/97 Truth in Taxation x 12/3/97 Regular x 12/10/97 Special 12/17/97 Regular x x CITY COUNCIL MEETING ATTENDANCE -1997 X - Absent DATE I MEETING TYPE I Bildsoe I Wold I Johnson I Preus I Spigner I Black I Tierney 1/8/97 Special 1/8/97 Regular 1/21/97 Special 1/22/97 Special x x x x 1/22/97 Regular 2/5/97 Regular x 2/18/97 Special 2/19/97 Regular 3/4/97 Special x 3/5/97 Special x x 3/5/97 Regular 3/19/97 Regular 4/2/97 Regular x x 4/9/97 Board of Review 4/16/97 Regular 4/23/97 Board of Review x x 5/7/97 Special x 5/7/97 Regular 5/14/97 Special 5/28/97 Regular x x 6/4/97 Special 6/4/97 Regular 6/16/97 Special 6/18/97 Special 6/18/97 Regular 7/1/97 Special 7/9/97 Regular 7/16/97 Special x 7/23/97 Regular x x x 7/29/97 Special 8/6/97 Regular 8/7/97 Special x 8/18/97 Special x x 8/20/97 Special 8/20/97 Regular 8/26/97 Special x x x x 9/3/97 Regular 9/10/97 Regular 9/17/97 Regular x 10/1/97 Regular x 10/8/97 Special 10/15/97 Regular x 10/29/97 Special x 11/3/97 Special 11/5/97 Regular x 11/12/97 Special x 11/19/97 Regular x x 12/3/97 Truth in Taxation x 12/3/97 Regular x 12/10/97 Special 12/17/97 Regular x x -z7- ; DATE: December 22, 1997 TO: Dwight D. Johnson, City Manager FROM: Dale Hahn,YFinance Director SUBJECT: Monthly Financial Statements Attached are the financial statements for the General Fund as of November 30, 1997. Permit revenue continues to be strong, but the fines & forfeitures have slowed to a pace somewhat less than I had estimated earlier. It is too early to make any better projection for the expenditures, but I believe we can still plan on a good year end surplus. If Council has questions, they can feel free to contact me with any concerns they may have. I will provide more detail with the year end unaudited report which will not be available until all outstanding invoices are received and processed. -z7- ; DATE: December 22, 1997 TO: Dwight D. Johnson, City Manager FROM: Dale Hahn,YFinance Director SUBJECT: Monthly Financial Statements Attached are the financial statements for the General Fund as of November 30, 1997. Permit revenue continues to be strong, but the fines & forfeitures have slowed to a pace somewhat less than I had estimated earlier. It is too early to make any better projection for the expenditures, but I believe we can still plan on a good year end surplus. If Council has questions, they can feel free to contact me with any concerns they may have. I will provide more detail with the year end unaudited report which will not be available until all outstanding invoices are received and processed. _�ri W rl N N O b L to ro '0 u I ' E 4.1 0 D143 1/ N 14 a do ' u ' , O1 0 p Oroi f0 y ' M W r' m W (ay u a E" v C as , H ; I 1 ' H ' ' I v °` ' cO In,nm00 o i r 0000ln00000 i ,n ' N M I Ol V. 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O a� O� a. a` o� rn O� C rn C� O� l -M v I'O v '• 00 all N V�) I- O O O .-. .-. .--. C) •�' �. -r �. N a� N O� � C� C\ O� C� 9, � N N, N, N N M ' ,, , �„ N, �, N N N N N 4. O O� O� C� O� O� O� C O; C� O� l -M O I'O N '• 00 %�o N V�) I- O O O .-. .-. .--. •�' �O CA 00 a� O •-+ N N N N 4. O O� O� C� O� O� O� C O; C� O� l -M O I'O N d r- O O O .-. .-. .--. •�' �O CA 00 a� O •-+ N N N N 4. O a o C O cc Q •�' �O CA 00 a� O •-+ N Md a Ul [� I- t --l- ' w 00 00 00 00 00 00 o Oj,[i a oo c >,0 Cd s v' '' o �'" a� 0. o as o `O o '° L 0. U y k N +0- •E, �• � a °� N -v 4 N .0 d •• V E o r� E HGQmCAE2-'v�dti 10. G N �, on C E � v� Cd C> F' t QE- G wZao ' O'No. c oUa:.5 viN E 0 0 p., o cc �O CA 00 a� O •-+ N Md a Ul [� I- t --l- ' w 00 00 00 00 00 00 o v' '' o �'" 'E x as v, v �cn i on 0 •E, �' � a °� Cd -v '�' c E o r� E HGQmCAE2-'v�dti G N �, on C E � v� ;.a�n�v� t 0 0 �O l-: 00 a� O •-+ N Md Ul [� I- t --l- 00 00 00 00 00 00 O O O� O� O� C� C �D ON O1 110 �O -- N ON � (2NO O O O "- "- r- r- "- t- "' O� (; O� O� c� C� , N , O� OOH C� O� C� O\ O r- r- r- r- r- N vl kn OO M N N N C O\ O; O\ (:� (41 O\ O 5 C O 'rn V M O� � C� C\ O� C� 9, � N N, N, N N M ' ,, , �„ N, �, N N N N N 4. O a� O� a. a` o� rn O� C rn C� O� l -M v I'O v '• 00 all N V�) I- O O O .-. .-. .--. C) •�' �. -r �. N a� N O� � C� C\ O� C� 9, � N N, N, N N M ' ,, , �„ N, �, N N N N N 4. O O� O� C� O� O� O� C O; C� O� l -M O I'O N '• 00 %�o N V�) I- O O O .-. .-. .--. •�' �O CA 00 a� O •-+ N N N N 4. O O� O� C� O� O� O� C O; C� O� l -M O I'O N d r- O O O .-. .-. .--. •�' �O CA 00 a� O •-+ N N N N 4. O a o C O cc Q •�' �O CA 00 a� O •-+ N Md a Ul [� I- t --l- ' w 00 00 00 00 00 00 o Oj,[i a oo c >,0 Cd s v' '' o �'" a� 0. o as o `O o '° L 0. U y k N +0- •E, �• � a °� N -v 4 N .0 d •• V E o r� E HGQmCAE2-'v�dti 10. G N �, on C E � v� Cd C> F' t QE- G wZao ' O'No. c oUa:.5 viN E 0 0 p., o cc �O CA 00 a� O •-+ N Md a Ul [� I- t --l- ' w 00 00 00 00 00 00 o v' '' o �'" 'E x as v, v �cn i on 0 •E, �' � a °� Cd -v '�' c E o r� E HGQmCAE2-'v�dti G N �, on C E � v� ;.a�n�v� t 0 0 �O l-: 00 a� O •-+ N Md Ul [� I- t --l- 00 00 00 00 00 00 y7r57 DEC 22 ►y1 G'r'r : C �'x _ December 19, 1997 Ms. Kendra Lindahl City of Plymouth Planning Dept. 3400 Plymouth Boulevard Plymouth, MN 55447-1482 RE: Honeywell Dear Kendra: Thank you for your assistance regarding the Conditional Use Permit on behalf of Honeywell. This was a lengthy process to obtain final approval due to the sensitivity of appearance and noise in the neighborhood. Therefore, I do appreciate your objectivity and fairness throughout the entire process. I have turned the file over to Jess Cristobal at Honeywell. However, if you have any questions or concerns I hope you won't hesitate to give me a call. Sincerely, ruce .Maus BAM/cj 750 So. Plaza Dr., Suite 201, Mendota Heights, Minnesota 55120 612 + 452.2786 Fax 612 * 452.4374 y7r57 DEC 22 ►y1 G'r'r : C �'x _ December 19, 1997 Ms. Kendra Lindahl City of Plymouth Planning Dept. 3400 Plymouth Boulevard Plymouth, MN 55447-1482 RE: Honeywell Dear Kendra: Thank you for your assistance regarding the Conditional Use Permit on behalf of Honeywell. This was a lengthy process to obtain final approval due to the sensitivity of appearance and noise in the neighborhood. Therefore, I do appreciate your objectivity and fairness throughout the entire process. I have turned the file over to Jess Cristobal at Honeywell. However, if you have any questions or concerns I hope you won't hesitate to give me a call. Sincerely, ruce .Maus BAM/cj 750 So. Plaza Dr., Suite 201, Mendota Heights, Minnesota 55120 612 + 452.2786 Fax 612 * 452.4374 December 22, 1997 Joy Tierney, Mayor 17915 20th Ave. N. Plymouth, Mn. 55447= Subject: Request for delay in action on file 92170 Moen-Leuer Conditional Use.Permit to allow 40% for manufacturing. Tentatively scheduled for the January 7, 1997 city council meeting. Dear Mayor, The members of the Sugar Hills Townhome Association respectfully request that action on file 92170 be rescheduled. The challenges presented to us at the December 16th, 1997 City Planning Commission meeting requires additional time to prepare an adequate presentation to the City Council. A reasonable delay df 30 days would be appreciated. Yours Truly, Donald E. Butler Vice -President, Sugar Hills Townhome Association 3640 Black Oaks Lane N. Plymouth, Mn. 55446 557-6876 CC: Anne Hurlburt, Director of Planning City Council Members December 22, 1997 Joy Tierney, Mayor 17915 20th Ave. N. Plymouth, Mn. 55447= Subject: Request for delay in action on file 92170 Moen-Leuer Conditional Use.Permit to allow 40% for manufacturing. Tentatively scheduled for the January 7, 1997 city council meeting. Dear Mayor, The members of the Sugar Hills Townhome Association respectfully request that action on file 92170 be rescheduled. The challenges presented to us at the December 16th, 1997 City Planning Commission meeting requires additional time to prepare an adequate presentation to the City Council. A reasonable delay df 30 days would be appreciated. Yours Truly, Donald E. Butler Vice -President, Sugar Hills Townhome Association 3640 Black Oaks Lane N. Plymouth, Mn. 55446 557-6876 CC: Anne Hurlburt, Director of Planning City Council Members