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HomeMy WebLinkAboutCouncil Information Memorandum 09-05-1997SEPTEMBER 5, 1997 1. COUNCIL MEETING SCHEDULE.- NOTE: CHEDULE.NOTE: Ward 1 Councilmember Tim Bildsoe meets with residents and receives their comments in the Administration Library, beginning at 6:00 p.m. before each Council meeting. SEPTEMBER 10 7:00 P.M. REGULAR CITY COUNCIL MEETING City Council Chambers SEPTEMBER 17 7:00 P.M REGULAR CITY COUNCIL MEETING City Council Chambers OCTOBER] 7:00 P.M. REGULAR CITY COUNCIL MEETING City Council Chambers 2. COUNCIL SUBCOMMITTEE ON BUSINESS RELATIONS, MONDAY, SEPTEMBER 8, 1997, Medicine Lake Room. Agenda is attached. (M-2) 3. PLANNING COMMISSION, TUESDAY, SEPTEMBER 9, 7:00 P. M., Council Chambers. Agenda is attached. (M-3) 4. ENVIRONMENTAL QUALITY COMMITTEE, TUESDAY, SEPTEMBER 9 7:00 P.M., Hadley Lake Room. (M-4) 5. COUNCIL SUBCOMMITTEE ON PUBLIC SAFETY, WEDNESDAY, SEPTEMBER 10, 1997, Public Safety Training Room. Agenda is attached. 6. PRAC, MONDAY, SEPTEMBER 15, 7:00 P.M., Council Chambers. 7. COUNCIL SUBCOMMITTEE ON TRANSITIONS, WEDNESDAY, SEPTEMBER 17, 1997, Medicine Lake Room. 8. HRA, THURSDAY, SEPTEMBER 18, 7:00 P.M., Medicine Lake Room. I CITY COUNCIL INFORMATION MEMO September S, 1997 Page 2 9. MEETING CALENDARS — September and October meeting calendars are attached. (M-9) 1. AGENDAS a. September 17 regular City Council meeting. (I -]q) b. September 10 Elm Creek Watershed Management Commission meeting. (I -1b) c. September 11 Shingle Creek Watershed Management Commission meeting. (I -1c) 2. MINUTES a. Environmental Quality Committee June 10, 1997 meeting. (1--2a) b. Elm Creek Watershed Management Commission July 9 meeting. (I -2b) c. Shingle Creek Watershed Management Commission July 10 meeting. (I -2c) d. Environmental Quality Committee July 9, 1997 meeting. (Draft copy) (I -2d) e. Planning Commission August 26, 1997 meeting. (I -2e) f. Human Rights Commission September 4, 1997 meeting. (I-2fi g. Council Subcommittee on Public Safety August 7, 1997 meeting. (I -2g) 3. CITIZEN COMMUNICATIONS POLICY- CORRESPONDENCE a. Letter to City Engineer Dan Faulkner from Laura Witte supporting a lower speed limit for the section of Old Rockford Road between Vicksburg Lane and Highway 55. The letter has been forwarded to Public Works Director Fred Moore for a response. (I -3a) A status report on the most recent correspondence is attached. (I--3) 4. CORRESPONDENCE a. Thank -you letter from Dennis Longren to Water Resources Engineer Shane Missaghi for support of the renewal of the target and trap shoot license for the Plymouth Gun Club. (I -4a) b. Thank -you letter from Maple Grove Mayor Bob Burlingame for Plymouth participation in the recent joint City Council meeting. (1--4b) S. STAFF REPORTS a. Notice from Public Safety Director Craig Gerdes of his plans to attend a symposium in St. Cloud September 25-26. (I -5a) jqq , Plymouth City Council Business Relations Subcommittee Agenda September 8, 1997 7:00 PM Communijy Development Conference Room I. Call to Order II. Discussion of Business Focus Group III. Discussion of "Millenium Book" IV. Next Steps/Next Meeting V. Adjourn rp) PLANNING COMMISSION AGENDA l J TUESDAY, SEPTEMBER 9, 1997 WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CITY COUNCIL CHAMBERS CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:00 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 5. *CONSENT AGENDA A. DCR Planning & Development, Inc. Site Plan Amendment to construct a 122 -foot high wireless communication tower on property located at 701 Berkshire Lane North. (97115) 6. PUBLIC HEARINGS A. City of Plymouth. Reguiding from LA -2 (Living Area 2) to LA -3 (Living Area 3) and Rezoning from PUD (Planned Unit Development) to RMF -2 (Multiple Family Dwelling District 2) or RMF -3 (Multiple Family Dwelling District 3) for property located at the southeast corner of 22' Avenue and Vicksburg Lane. The Planning Commission tabled this item at their June 24, 1997 meeting to await additional information on sewer capacity. Because of the recent City Council approval of a 52 -resident senior assisted living residence on this site, staff will be recommending denial of this request. (97046) B. Terry McKinzie. Interim Home Occupation License for a carpet cleaning home occupation business and a Conditional Use Permit to construct a 1,380 square foot detached garage which would exceed the maximum structure size of 30 percent of the required rear yard for property located at 12600 Sunset Trail. (97117) C. Greg and Elizabeth Hendricks. Variance to replace an existing six foot fence, within the front yard of property located at 11510 57' Avenue North. (97120) D. City of Plymouth. Amending the text of Chapter 21 of the Plymouth City Code, the Plymouth Zoning Ordinance, in its entirety. The amendments do not include any changes to the Plymouth, Minnesota Zoning Map adopted by reference in Section 21000.12 of the Zoning Ordinance. (97104) 7. NEW BUSINESS 8. OLD BUSINESS 9. ADJOURNMENT ENVIRONMENTAL QUALITY COMMITTEE AGENDA MEETING NO. 64 Tuesday, 7:00 P.M. September 9, 1997 Hadley Lake Room, Plymouth City Hall 6:00 P.M. Call to Order/Chair - Martin Frank 7:00 P.M. Review & Approval of Minutes 7:10 P.M. Reports/Updates • Water Resources Management Plan • Plymouth Environmental Business Partnership (PBEP) Update. • Aqua Scaping 7:30 P.M. New Business • Sustainable Communities: Goals and Grants • Erosion Control Program 9:00 P.M. EVENTS: Discussion/Future Topics • Next Meeting Agenda • Water Conservation Plan Adjourn • September 13, 1997 Phosphate free fertilizer sale at Public Works Maintenance Building - 9:00 a.m. to 3:30 p.m. • September 27, 1997 Meeting of Wayzata League of Women Voters • September 15 -21, 1997 National Pollution Week -�- 4, \\Ply_nAnW isk I\PW \8ngineuing\W TRQLTY\MINUTF.S\AGNMTG64.doc AGENDA City Council Subcommittee on Public Safety Wednesday, September 10, 1997 5:15 p.m. Training Room of the Public Safety Building - 2"d floor I. Call to order II. Approval of minutes from August 7, 1997 meeting III. Discussion on make-up of group IV. Interviews - Wards 1 and 2 scheduled for 5:45 p.m. Wards 3 and 4 scheduled for 6:15 p.m. V. Set next meeting/meeting schedule tv-� - 9 'LL.-x�n rrvvry N enOnO— y N CIN b Zuj LU E i S xl imp �z`� I 4 U n'O'oi�a� OC7Zs ' kz� tv-� - 9 'LL.-x�n rrvvry N enOnO— y G .Oa Zuj LU E Lip S xl tv-� - 9 'LL.-x�n rrvvry N enOnO— Cd "o CA III<t_n_ ZO E xl imp I 4 U n'O'oi�a� OC7Zs ' kz� 'l OU Z C >> r 0'z6 9 U''OO Ut i tat C S j oUl N Cd "o CA 00 v] , aU� cv off, 00 N N O IIz �'}�I� II : U C4,:zz� � »I U) z�'o ce O c a 'oUUI'8°0, 00 o 0 z t zOU, (40) 7-1 W:. aoN� 1 p i L H I 0 E Y 0 of J.03i to b to N N - M ,V b AA l �3r,ory I I'. ap.n a.etiM „ P C13CIN V{ r 1 DRAFT 09/05/97 10:06 AM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING SEPTEMBER 17,1997 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 7:00 P.M. 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS A. 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve City Council Minutes * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING September 17, 1997 Page 2 B. Approve Disbursements C. Approve a Conditional Use Permit and Site Plan for a 13,144 square foot Special Event and Catering Restaurant located east of Fernbrook Lane and north of Harbor Lane. Town and Country Catering. (97096) D. Approve a Conditional Use Permit and Interim Use Permit to construct a seven-foot,high Barbed wire fence at 13005 State Highway 55. Walsh Construction Company. (97101) E. Approve a Site Plan, two Variances and two Conditional Use Permit for Famous Dave's BBQ Shack at 11306 Highway 55. Landform Engineering Company. (97103) *F. Approve a Preliminary Plat, PUD General Plan for Construction of a 51,000 square foot office/showroom and a Conditional Use Permit to allow up to 85 percent office use, for Parkers Lake Business Center 9`h Addition, located at the northwest quadrant of 23'd Avenue North and Polaris Lane North. Caliber Development. (97108) *G. Approve Rezoning from C-2 and FRD to PUD, Preliminary Plat and PUD General Plan for property located north of Bass Lake Road, east of Hemlock Lane, west of Zachary Lane and south of the Eagle Lake Regional Park. The Plan includes 17 Townhomes and One Commercial Existing Building. Landform Engineering, Pike Lake Woods, Inc. (97079) H. Approve Final Plat for Ferndale Place Addition located south of County Road 6 and east of Ferndale Road. Henry Lazniarz (96038F) 7. PUBLIC HEARINGS A. * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING September 17, 1997 Page 3 8. GENERAL BUSINESS *A. Approve a Land Use Guide Plan Amendment from LA -3 (Living Area 3) to LA -4 (Living Area 4), for Gramercy Park, located north of the intersection of 45`h Avenue North and Revere Lane. Housing Services, Inc. (97095) B. Approve Final Plat, Site Plan, and Conditional Use Permit to construct a 24-hour Holiday Stationstore at the northwest corner of Highway 169 and Betty Crocker Drive. Holiday Stationstores, Inc. (97071) 9. REPORTS AND STAFF RECOMMENDATIONS A. 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval. r r elm creek Watershed Management Commission EXECUTIVE SECRETARY Judie A. Anderson 3001 Harbor Lane Ste. 150 Plymouth, MN 55447 Phone 612/553-1144 TECHNICAL ADVISOR Hennepin Conservation District 10801 Wayzata Blvd. Ste. 240 Minnetonka, MN 55305 Phone 612/544-8572 CALL TO ORDER AGENDA September 10, 1997 1. Consent items. a. Approval of minutes of August meeting. b. Treasurer's report and submission of bills. 2. Correspondence. 3. Water Quality. a. Outlet Monitoring Program. b. Macroinvertebrate Monitoring. C. Lake Monitoring. d. TCWQI Grant. 4. Wetland Conservation Act. a. 95-020 Castle Ridge Estates, Hassan. b. 96-069 Keefe Schunk, Corcoran. C. 96-078 Greg Ebert, Corcoran. d. 97-034 Betty Schmiege, Corcoran. e. 97- Bluffs of Corcoran, Corcoran. 5. Project Reviews. a. 97-028 Hidden Oaks Preserve PUD, Champlin. 6. Other Business. 7. Informational Items. a. 95-024 Soo Line East, Plymouth. b. 96-044 IME Trucking, Dayton. C. 96-047 Burnet Realty (Northern Tier Limited), Maple Grove. d. 96-065 Mega Homes, Dayton. e. 96-070 Tavis Metal and Fabrication, Hassan. f. 96-072 Steine Cold Storage, Corcoran. g. 96-073 Jack & Cheryl, Addn Stormwater, Corcoran. h. 96-076 P&F Machining, Dayton. i. 97-003 Huntingwood Farms East, Maple Grove. j. 97-005 Weber Property Bank Erosion on Crow River, Hassan. k. 97-013 Elm Creek Bike/Hike Trail Parking Lot. CHAMPLIN • CORCORAN • DAYTON • HASSAN • MAPLE GROVE • MEDINA • PLYMOUTH Agenda September 10, 1997 page 2 1. 97-017 Acacia Hills, Corcoran. M. 97-020 Dunkirk/Lawndale Road, Maple Grove. n. 97-021 Holiday Station, Medina. o. 97-022 Kelly's Wrecker Service, Medina. P. 97-025 Mid -Specs, Inc., Hassan. q 97-026 Sharp Construction, Lot 5, Hassan. r. 97-027 Five Star Industrial Park, Maple Grove. S. 97-029 Menard's, Maple Grove. t. 97-030 Elm Creek Office Center, Maple Grove. U. 97-032 Elm Creek Ridge, Maple Grove. V. 97-033 Hunters Ridge (Place), Corcoran. W. 97-036 Jet Edge, Medina. X. 97-037 Northern Dewatering, Hassan. Y. 97-038 Copper Marsh south, Maple Grove. Z. 97-039 Veit Companies, Hassan. aa. 97-040 Marsh Creek Villas 2nd Addition, Maple Grove. ab. 97-041 The Shores of Elm Creek, Maple Grove. ac. 97-042 Schmidt Lake Road Improvement, Plymouth. ad. 97-044 Salem Woods 3rd Addition, Greenfield. ae. 97-045 South Pointe 41h Addition, Rogers. SHINGLE CREEK WOTERSHED MFNHGEMENT COMMISSION 3001 Harbor Lane • Suite 150 • Plymouth, MN 55447 Telephone (612)553-1144 • FAX (612)553-9326 A regular meeting of the Shingle Creek Watershed Management Commission will be held Thursday, September 11, 1997, at 12:45 p.m. at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, MN. An agenda for that meeting follows: 1. Call to order. 2. Roll call. 3. Minutes of July and August meetings. * 4. Reports from officers. 5. Approval of claims. 6. Consideration of communications. a. Communications Log.* 7. Water Quality. a. 1997 Monitoring Projects - update. 8. Project Reviews. a. 97-16 Eagle Lake Business Centre, Maple Grove.* b. 60 Day Rule. 9. Wetland Conservation Act. 10. Local Plans. 11. Other Business. a. Twin Lakes/Ryan Lake Agreement. b. Humboldt Greenway, Minneapolis. 12. Adjournment. * in meeting packet. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH 9 ROBBINSDALE f It AIEU ENVIRONMENTAL QUALITY COM UTTEE Meeting No. 62 Tuesday, June 10, 1997 6:00 p.m. Members Present: Martin Frank, Bob Swanson, David Shea, and Rita O'Donnell., Others Present Councilmember Ginny Black, Fred Moore, Director of Public Works, Ms. Goodfellow -Heyer, and Marsha Videen. Members Absent: Bridget Jodel and Jeffrey Johnson (excused). Call to Order: The meeting was called to order by Chairperson Martin Frank at approximately 6:16 p.m. David Johnson's, from BWSR, presentation was canceled due to unexpected events. Minutes: Minutes of Meeting No. 60 was reviewed. Ms. O'Donnell requested to include the Mayor's encouragement to the EQC, which was to carry out the same exploration in the other three watersheds as we did in the Bassett Creek Watershed by canoeing the creek. Mr. Shea motioned to approve the minutes, Ms. O'Donnell seconded, the minutes of Meeting No. 60 were approved. The draft minutes of Meeting No. 61 were reviewed, minor changes were made and Mr. Martin motioned to approve and Ms. O'Donnell seconded and the minutes were approved. The minutes are now final and will be included in the City information package. GAP: GAP Budget request was discussed. ' GAP budget includes approximately $2,000 or $3,000. EQC is recommending to the Council to approve a budget of approximately $3,000 and to include that as an increased program. Water Resources Management Plan: - Water Resources Management Plan was discussed. The plan's budget is all spent, however, there are no plans to go above the established budget. The public review process of the plan was discussed. The plan is expected to go to the EQC and Planning Commission in July and then to the City Council. Perhaps we will have a public hearing at that time, however, much of the public input was done in the early stages. Councilmember Black suggested we should at least attempt to contact and involve more of the specific homeowners and lake associations such as Medicine Lake and Parkers Lake. The water plan will be promoted after Council and EQC has had a chance to review and agree on the plan. Perhaps by the next meeting we will have a time line for the completion of the water plan. Mr. Moore explained various sections of the plan and on the possibility of %\Ply *titWi*I%PW%fti mriaj\WMQITNMINUTF_S\MTG62.doe MINUTES - MEETING NO. 62 ENVIRONMENTAL QUALITY COMMITTEE PAGE 2 [,- assessing a fee for maintenance' of newer water quality ponds inspection and erosion control programs. Cleaning of the sediment ponds was discussed. It was mentioned that we are already in in a program that recycles street signs sweeping and perhaps Ve could develop some ideas for the cleaning of the sediment ponds. Mr. Shea asked if we knew how much sand we are using and how much were are hoping to recycle, it is not known at this time. Environmental Fair Update: Shane gave an update of the meeting between Margie Vigoren and school staff. Everyone is in support of the Environmental Fair and they were happy to see the turn out of the fair. Perhaps next year we will try to have the date at different time than during Take Your Daughter to Work Day, and other Earth Week activities. Mr. Shea stated that we should keep the fair during the Earth Week or very close to it. It is a good time to hold such activities. Mr. Frank motioned that maybe we should have a sub -committee to work on it, and we should discuss the formation of this sub -committee in our October meeting. Mr. Shea seconded the motion and it was unanimously passed. Shane will give Mr. Martin the name and telephone number of the Target Manager to inquire about the possibility of funding for next year's environmental fair. Plymouth Business Environmental Partnership (PBEP): A brief update of the project was provided. There was a suggested that perhaps we should get the property owners such as Honeywell and others interested this committee, and we should try to work'more closely with the business sub -committee with the City Manager's office. Ms. Karen Flannery's name from Minnesota.Waste Program was provided as a contact name. Hennepin Parks: A grant from the Metropolitan Council was reviewed and support letters have been written and sent out for Mr. Barten's proposed project. Off Month: EQC members felt that they should have one free month during the summer and it was decided that no official meetings will be conducted in July, rather the members will be attending Music in Plymouth if possible. For Music in Plymouth Shane will make a presentation poster to be at the booth. Mr. Shea, Councilmember Black, Mr. Swanson and Shane have volunteered to be at the booth at Music in Plymouth. There will be various pamphlets available. Northwest Plymouth Meeting Update: Ms. O'Donnell updated the members on the Northwest Plymouth meeting, approximately 130 to 150 people attended the meeting. The results of the meeting were electronically presented. Ms. O'Donnell suggested that it was a good way to see residents interact. People asked for more information and they would like to be part of the process. The participants were interacting with each other. The meeting participants agreed that they needed to talk to each other more often. Mr. Shea indicated that use of technology to break the ice was a good method \\Ply_nentdi*I\PW\Engineering\WTRQLTY\MUMM\MTG62.doc MINUTES - MEETING NO. 62 ENVIRONMENTAL QUALITY COMMITTEE PAGE 3 Z-'2 a and that the later discussion became the major part of the meeting. There were broad spectrums of opinions on loss and gains of Northwest Plymouth. . Mr. Moore mentioned that there will be a meeting to review the results and to discuss the future of Northwest Plymouth. Councilmember Black stated that we need a way to effectively communicate because there are so many residents that we need to allow for their input as well. Ms. Videen also stated that we need to allow sufficient time to get them involved in the very early stages. Maybe we need to develop a committee to keep all residents involved. Ms. O'Donnell asked if the City had used the electronic system before and how did the City rate the electronic system. Possibly the questions were not as direct as they should have been. Councilmember Black and Mr. Moore mentioned, again, that there is a meeting on July 1 to further discuss the results of the Northwest Plymouth meeting. Watershed Minutes: Shane has not officially asked for the minutes of the watersheds but they will be included in all future correspondence. Some members felt that possibly we should have a regular Agenda item for reviewing watershed minutes. Ms. O'Donnell announced the Hennepin Parks canoe trip on the Minnehaha Creek Watershed. EQC Mission and Organization Statements: Mission and Organization statements were reviewed. There was discussion on sharing work loads and a need to ask members for their input. As part of our regular agenda, each member should be asked what they need or would like to discuss at the next meeting. Sustainable Community: Mr. Shea suggested that at our next meeting we should be able to share some of the information from the regional meeting sponsored by the Office of Environmental Assistance, and there are many areas where we can incorporate the sustainable community area. The focus of environment through our Environmental Quality Committee is definitely an important one. There are many opportunities which we are ready using as a sustainable community as well. Mr. Frank stated the importance of transferring information to people on the various issues and that each issue requires its own method of communication. Councilmember Black asked the EQC members, what does the EQC specifically want the City to do. We obviously cannot take the whole issue of sustainable community, we need to look at what other things we can do. Many projects fit into the idea of sustainable community such as water conservation. We need to open discussion on this issue. Perhaps this should be continued at our next meeting. The next meeting will be held on August 12, 1997. \\Ply nt\ntdiskl\PW\Engineering\WTRQLTY\MWUTES\MTG62.doc MINUTES - MEETING NO. 62 ENVIRONMENTAL QUALITY COMMITTEE PAGE 4 Z -2z Ms. O'Donnell motioned to adjourn the meeting and it was seconded by Mr. Swanson. The meeting was adjourned. Respectively Submitted, Shane Missaghi %\Ply m\nWiskl\Pw\Engineering\VMQLTY\MINUTES\MTG62.doc J •� elm creek T-zh Watershed Management Commission EXECUTIVE SECRETARY Judie A. Anderson 3001 Harbor Lane Ste. 150 Plymouth, MN 55447 Phone 612/553-1144 TECHNICAL ADVISOR MINUTES Hennepin Conservation District 10801 Wayzata Blvd. Ste. 240 July 9, 1997 Minnetonka, MN 55305 Phone 612/544-8572 I. The regular monthly meeting of the Elm Creek Watershed Management Commission was called to order at 3:10 p.m., Wednesday, July 9, 1997, at Plymouth City Hall, Plymouth, MN, by Chairman Ken Ashfeld. Those present were: Jack Bittle, Champlin; Ken Guenthner, Corcoran; Gary Morrison, Hassan; Ken Ashfeld, Maple Grove; Pat Klise, Medina; Dan Faulkner, Plymouth; Dionne King, HCD; Tom Scott; Campbell, Knutson; John Barten, Hennepin Parks; and Judie Anderson, Executive Secretary. Also present: B. Ramsay, Ramsay Development; and Kelly J. Bopray, McCombs Frank Roos Assocs. for project review 97-028. II. Minutes. Motion by Klise, second by Morrison to approve the minutes of the June meeting. Motion carried. III. Treasurer's Report. Motion by Klise, second by Morrison to approve the Treasurer's Report and pay the bills. Motion carried. IV. Correspondence. A. The Commission received a cop; of Focus 10,000, a magazine devoted to the concerns of waterfront owners in Minnesota. B. June 27 memo from BWSR re wetland restoration opportunities. BWSR is asking for assistance in compiling such a list. V. Water Quality. A. Watershed Outlet Monitoring Program. 1. Elm Creek Gauging Station. USGS has approved funding for the installation of a GOES radio (at the Elm Creek station). Additional maintenance has occurred at the station including installation of some rip -rap. Ongoing maintenance is planned over the summer to ensure stream bank stabilization. Worn tubing was replaced and reinstalled. 2. Diamond Creek Gauging. Continued work has occurred on the logistics for monitoring at Diamond Creek. Two WL -14 water level loggers (one for Diamond Creek, one for the Mill Pond) were ordered and should arrive mid-July. The total cost was $1590.00. 3. Mill Pond/Lake Level Monitoring. Work continues on the logistics for pond monitoring. CHAMPLIN • CORCORAN • DAYTON • HASSAN • MAPLE GROVE • MEDINA • PLYMOUTH Minutes July 9, 1997 page 2 B. Macroinvertebrate Monitoring and Education Project. Many of the schools' results have been submitted. HCD is checking the identifications. C. Lake Monitoring. Some of the results of the first three monitoring dates have been received from Hennepin Parks and are being reviewed. D. Twin Cities Water Quality Initiative Grant Application. No news has been received from Metropolitan Council re the grant application. VI. Wetland Conservation Act. A. 95-020 Castle Ridge Estates, Hassan. Approval of the stormwater drainage plan contingent upon receipt of a wetland mitigation plan, financial sureties and WCA deed declaration was granted at the Commission's May meeting. No new information has been received. B. 96-069 Keefe Schunk, Corcoran. Following site inspection by HCD staff, a restoration order will be written and the area to be restored ataked this week. C. 96-078 Greg Ebert, Corcoran. Ebert's restoration order was reinstated June 2, 1997. He was given until July 2 to complete his restoration plan. As of the time of this report, HCD has not yet received anything from Ebert or his representative. Commission will take appropriate action at August meeting. D. 97-015 Todd Estrem, Corcoran.. Estrem contacted the District on June 30 to inform us that the site has been restored. A site inspection is scheduled for mid-July. E. 97-028 Hidden Oaks Preserve, Champlin. 72 acre Planned Unit Development in southwest Champlin. Developer is proposing to impact approximately 21,000 SF of wetland and replace it with 21,000 SF of new wetland credits and over 100,000 SF of public value credits. HCD recommended approval of the wetland alteration plan contingent upon final review and receipt of WCA fees and sureties. Motion by Bittle, second by Morrison to approve the recommendation of the District and setting the monitoring surety at $5,000 and the performance surety at $24,000. Motion carried. F. 97-033 Hunters Ridge, Corcoran. District requested additional information on the stormwater plan and the wetlands on the site. The preliminary plan indicated less than 1000 SF impact on the wetlands, which will be eligible for exemptions. Motion by Klise, second by Faulkner to approve the stormwater plan contingent upon review of final plans. Motion carried. G. 97-034 Betty Schmiege - Corcoran. A site inspection was performed on Ms. Schmiege's property and it was determined that approximately 2.6 acres of wetland were impacted as a result of ditch and fill activity last year. A restoration order will be sent to Ms. Schmiege. She will have 30 days in which to submit a replacement plan and 60 days to restore the site. VII. Project Review. A. 96-026 Fosters, Inc. and 96-032 Paulson Metal Products, Hassan. A letter was sent to Hassan Township re the two infiltration ponds approved last year with annual monitoring requirements. These ponds are located on the developments cited above. After investigating several monitoring options, the District concluded that we cannot recommend a feasible and practical monitoring procedure for these infiltration basins. HCD recommended that the Commission excuse the annual monitoring requirement unless there is evidence of functional failure and discourages the widespread use of these infiltration basins. Motion by Klise, second Minutes ) July 9, 1997 b 1 page 3 by Morrison to approve the recommendation of the District Office. Motion carried. B. 96-079 Town and Country First Addition, Maple Grove. HCD recommended approval of the floodplain mitigation plan. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. The District still needs to review and approve the erosion and sediment control plan. C. 97-003 Huntingwood Farms East, Maple Grove. The Commission is required to approve the stormwater plan because the development will change the land use in the 1990 Comprehensive Land Use Plan. HCD recommended approval of the stormwater plan contingent upon final review. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. D. 97-023 Brother's Mini Storage, Corcoran. This is a proposed commercial development on Larkin Road, west of CR 116. District requested details to the revised plans and must review the wetland delineation report and stormwater computations. HCD recommended contingent approval of the plans. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. E. 97-024 Tom Bury - Hassan Industrial Park, Hassan. District reviewed the plans received on June 11, 1997, and requested revisions of stormwater and erosion and sediment control plans. HCD recommends contingent approval of the NURP pond and stormwater computations pending final review. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. F. 97-029 Menards, Maple Grove. Commercial development on the northwest corner of 1-94 and CR 30. The plan is proposing change in land rise from the 1990 Comprehensive Plan. Commission must approve the stormwater plan to assure that existing runoff rates are not exceeded. HCD met with the City and requested revisions. HCD recommended approval of the stormwater plan contingent upon final review. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. G. 97-031 Good Shepherd Lutheran Church, Corcoran. District requested revisions, which were received on June 30, 1997. The revisions meet all of the requests made by the District. The proposed dry pond holds the runoff peaks at or below the existing rates. HCD recommended approval of the stormwater plan. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. H. 97-036 Jet Edge, Medina. District has received plans to expand existing commercial building and parking area. HCD recommended approval contingent upon review of stormwater computations and erosion and sediment control plan. Motion by Klise, second by Morrison to approve the recommendation of the District Office. Motion carried. VIII. 1998 Budget. After review of a revised draft budget presented by Anderson, Klise moved and Morrison seconded a motion to adopt an operating budget of $89,735 for 1998. Motion carried. Assessments to the membership of $49,000 were approved at the Commission's June meeting. Anderson will transmit the final numbers to the member communities. IX. Informational Items. The following items are listed for informational purposes only and required no action by the Commission. A. 95-024 Soo Line East, Plymouth. No new information. B. 96-044 IME Trucking, Dayton. No new information. Minutes July 9, 1997 page 4 C. 96-047 Burnet Realty (Northern Tier Limited), Maple Grove. Requested revisions. D. 96-050 Huntingwood Farms West, Maple Grove. District gave after -the -fact verbal approval June 19, 1997. District requested details on the E&SC plan and the NWLs and HWLs for the ponds to complete the file. E. 96-065 Mega Homes, Dayton. No new information. F. 96-068 Sharp Construction, Inc., Hassan. Plan was approved June 10, 1997. G. 96-070 Tavis Metal and Fabrication, Hassan. After -the -fact approval was given, but District requested final plans which have not been received. H. 96-072 Steine Cold Storage, Inc., Corcoran. HCD is waiting for the resolution of issue on the DNR setback requirement from the Rush Creek tributary. I. 96-073 Jack & Cheryl Addition Stormwater, Corcoran. HCD is waiting for the resolution of issue on the DNR setback requirement from the Rush Creek tributary. J. 96-076 P & F Machining, Dayton. No new information. K. 97-005 Weber Property Bank Erosion, Hassan. No new development. L. 97-013 Elm Creek Bike/Hike Trail Parking Lot. Final plan has not been received. M. 97-014 Nottingham Parkway, Maple Grove. Plan was approved June 9, 1997. N. 97-016 Acacia Hills, Corcoran. Contingent approval was given at the June meeting. District is waiting for revisions to complete the review. O. 97-019 Rogers Junior High School, Rogers. Plan approval was forwarded verbally to the City on June 18, 1997. P. 97-020 Dunkirk/Lawndale Road, Maple Grove. This is a city project to connect Lawndale Road to Dunkirk Lane south of Weaver Lake and west of Elm Creek. District reviewed the plans and requested revisions. Q. 97-021 Holiday Station, Medina. Site is located on the NE corner of Highway 55 and 101. Commission requested revisions to the E&SC plan and the NURP pond design. R. 97-022 Kelly's Wrecker Service, Medina. District requested revisions to the erosion and sediment control plan. S. 97-025 Mid -Specs, Inc., Hassan. District requested minor erosion and sediment control details. T. 97-026 Sharp Construction, Lot 5, Hassan. District requested minor erosion and sediment control details. U. 97-027 Five Star Industrial Park, Maple Grove. District met with the City regarding the revisions. V. 97-030 Elm Creek Office Center, Maple Grove. District requested revisions to the erosion and sediment control plan. W. 97-032 Elm Creek Ridge, Maple Grove. There being no further business, the meeting was adjourned at 5:00 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:tim ze SHINGLEVV EEK WRTEZSHED MFNOGEMENT COMMISSION .rr 3001 Harbor Lane - Suite 150 - Plymouth, MN 55447 Telephone (612)553-1144 - FAX (612)553-9326 ®t V'w #' MINUTES CORRECTED July 10, 1997 See item VI.A. A meeting of the Shingle Creek Watershed Management Commission was called to order by Vice Chair Gerry Butcher on Thursday, July 10, 1997, at 12:45 p.m. at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Diane Spector, Brooklyn Center; Kevin Larson, Brooklyn Park; Tom Mathisen, Crystal; Gerry Butcher, Maple Grove; Craig Cooper, Minneapolis; Mark Hanson, New Hope; Dave Callister, Osseo; Ron Quanbeck, Plymouth; Steve Woods and Eric Thompson, Montgomery Watson; Curt Pearson, Kennedy & Graven; and Judie Anderson, Recording Secretary. I. Minutes. Motion by Quanbeck, second by Cooper to approve the minutes of the June meeting of the Commission. Motion carried. II. Treasurer's Report.. Motion by Spector, second by Quanbeck to approve the Treasurer's Report. Motion carried. III. Approval of Claims. Motion by Spector, second by Mathisen to approve claims totaling $23,120.72. Claims were approved by roll call vote: ayes - Spector, Larson, Mathisen, Butcher, Cooper, Hanson, Callister and Quanbeck, nays - none; absent - Robbinsdale. IV. Correspondence. The Commissioners reviewed the following: A. Communications Log. No action was required. B. Copy of Focus 10, 000, a publication devoted to the concerns of waterfront owners in Minnesota and published by Environmental Communications, Inc. C. Copy of June 27, 1997 memo from MBWSR re wetland restoration opportunities. V. Water Quality. Thompson reported that stream and lake monitoring is continuing. Executed contracts for both the WOMP and CALM programs have been received. VI. Project Reviews. A. SC97-04 Five Star Realty, Brooklyn Park. Construction of a hotel -restaurant -day care facility on an undeveloped 7.46 acre site located in the southeast quadrant of Boone Avenue and Northland Court. The site is located adjacent to Shingle Creek and DNR wetland 564W. The City is the LGU. BROOKLYN CENTER • BROOKLYN PARK 9 CRYSTAL - MAPLE GROVE 9 MINNEAPOLIS • NEW HOPE - OSSEO • PLYMOUTH - ROBBINSDALE Minutes July 10, 1997 page 2 .01 2C CORRECTED After development approximately 3.2 acres of impervious area will be created. The lowest floor elevation is well above the Commission's one -foot freeboard requirement. At an earlier time, the DNR acquired a nearly two acre conservation easement on the eastern edge of the site adjacent to Shingle Creek. Per the applicant, this and other site constraints, including parking requirements by the City, have reduced the buildable area to 3.75 acres, resulting in insufficient room in which to construct a stormwater treatment pond without going into the DNR easement area. The Developer has requested a variance from the Commission's stormwater treatment standards and submitted the required escrow. Approximately 2.25 acres of the site will drain via a new storm sewer to a proposed "stormceptor" stormwater treatment device. The project was tabled at the Commission's May meeting pending investigation into the feasibility of converting the onsite regional pond into a retrofit water quality pond. The Applicant contacted DNR and received a negative response to this alternative. A second alternative, involving a stormwater pond located within the DNR conservation easement, was also denied. At the June meeting, the Applicant asked the Commission to reconsider its original submittal. In action at that meeting, the Commission's Attorney and Technical Adviser were directed to prepare a Resolution of Denial of the variance request with findings and to inform the City of Brooklyn Park that approval of SC97-04 was again tabled. Motion by Mathisen, second by Quanbeck to adopt Resolution 97-4 Advising the City of Brooklyn Park that the Application for a Variance be Denied for Five Star Realty in the Southeast Quadrant of Boone Avenue and Northland Court. Motion carried. Motion by Mathisen, second by Cooper directing the consultant to advise the City of Brooklyn Park that approval of SC97-04 is hereby granted, pending receipt in the office of the Commission's engineer of the following: 1. Written approval from the MNDR to locate the proposed stormwater pond within the existing DNR conservation easement. A copy of this approval shall be submitted to the Commission's engineer. 2. Revised grading plan incorporating rooftop drainage from day care facility into on- site stormwater pond. 3. Legal documentation granting easements over wetlands, floodplain, and other hydrologic/hydraulic features. 4. An Operations and Maintenance Plan which will maintain the outlet control structure and permanent pool depth in the pond. The plan shall be provided to the City in the form of a recording agreement that assures that the designated operations and maintenance procedures will be faithfully executed. Motion carried. B. SC97-08 5000 Winnetka 2nd, New Hope. Construction of a warehouse facility on a 9.6 acre site (Lot 2, Block 1) located at 7300 49th Avenue North. The adjacent site (Lot 1) was developed under SC94-3. The original development plan incorporated two on-site detention ponds which separately treated the stormwater runoff from this site and Lot 1 in accordance with City (NURP) standards. This plan was approved at the Commission's June 1997 meeting. Minutes July 10, 1997 page 3 � -z Q"� CORRECTED The plan has been revised to include a 35 acre tributary from the south of the project site. Site drainage from Lot 1 will be routed to an existing pond which will now also receive runoff from the 35 developed acres to the south. This pond will outlet to Pond 2 which will receive the runoff from Lot 2. The newly reconfigured design will remove 93% of the TSS and 67% of the TP from the entire drainage area, exceeding the Commission's requirements and greatly improving the quality of discharge to the off-site wetlands. The lowest proposed floor elevation satisfies the Commission's one foot freeboard requirement. There are no wetland or floodplain impacts associated with this project. Motion by Spector, second by Hanson directing the consultant to advise the City of New Hope that approval of SC97-08 is hereby granted, pending receipt in the office of the Commission's engineer of the following: 1. An Operations and Maintenance Plan which will maintain the outlet control structure and permanent pool depth in the pond. The plan shall be provided to the City in the form of a recording agreement that assures that the designated operations and maintenance procedures will be faithfully executed. Motion carried. C. SC97-09 Joslyn Manufacturing Co, Brooklyn Center. Excavation and replacement of topsoil in a wetland area located in the 4900 block of France Avenue. The site is the location of a Superfund soil contamination cleanup and involves placement of fill within a 3000 SF wetland area. The project will cause no net loss and is also exempt from WCA under Exemption 8. MPCA Record of Decision was dated July 31, 1980. Motion by Spector, second by Hanson directing the consultant to advise the City of Brooklyn Center that approval of SC97-09 is hereby granted. Motion carried. D. SC97-10 Wal-Mart, Brooklyn Park. Construction of a 68,000 SF addition to existing store located in the northeast quadrant of County Road 81 and Shingle Creek. This site was originally developed for Wal-Mart under SC91-11. All site drainage will be treated in a new on-site stormwater pond. The site currently has a pond. This pond will be filled and the new pond will be constructed on the east end of the site on a newly acquired parcel of land. The pond as designed meets the Commission's requirements. The proposed lowest floor elevation satisfies the Commission's one -foot freeboard requirement. It is unknown at this time if wetland impacts will occur. The City is the LGU. Motion by Spector, second by Hanson directing the consultant to advise the City of Brooklyn Park that approval of SC97-10 is hereby granted, pending receipt in the office of the Commission's engineer of the following: 1. Copy of written notification to the MNDNR of intent to grade to elevation 871.0 adjacent to Shingle Creek. 2. A revised erosion control plan specifying appropriate quantities of riprap at each storm sewer outfall and use of temporary sediment barriers at all catchbasins during construction. 3. A legal document conveying easements over all ponding areas, 100 -year floodplain, wetlands, and other hydrologic/hydraulic features. 4. An Operations and Maintenance Plan which will maintain the outlet control structure and permanent pool depth in the pond. The plan shall be provided to the City in the form of a recording agreement that assures that the designated operations and maintenance procedures will be faithfully executed. Minutes July 10, 1997 page 4 Motion carried. CORRECTED E. SC97-11 Jim Lupient Auto Park, Brooklyn Park. Construction of an automobile dealership on an undeveloped 5.05 acre site. Following development, the site will be approximately 90% impervious. The site has been reviewed by the Commission as SC86-08 and SC92-08. Neither of these projects were developed. Approximately 597 CY of fill will be placed along the south bank of Shingle Creek. This fill volume will be offset through creation of 626 CY of volume within a regional pond located adjacent to the development. The lowest proposed floor elevation satisfies the Commission's one foot freeboard requirement. All site drainage is routed to an existing regional pond located immediately to the east of the site. Some grading will occur within the regional pond to create compensatory volume to offset floodplain fill. Motion by Spector, second by Hanson directing the consultant to advise the City of Brooklyn Park that approval of SC97-11 is hereby granted, pending receipt in the office of the Commission's engineer of the following: 1. Information regarding skimming capabilities of existing pond. Motion carried. VII. Other Business. A. Local Plans. As a result of the June 12, 1997 meeting of the Future Role Subcommittee, Pearson drafted a resolution (97-5) Relating to the Future Relationship Between. the Commission and its Member Cities. Following minor revisions to the draft document, Mathisen moved and Hanson seconded a motion to adopt Resolution 97-5. Motion carried. B. Project Review Application Form. Thompson revised the form currently in use to include more comprehensive descriptors for the "Nature of Review. " Motion by Cooper, second by Larson to approve use of the new form. Motion carried. There being no further business before the Commission, the meeting was adjourned at 1:40 p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA:tim Members Present: Martin Frank, Bob Swanson, Jeffrey Johnson, David Shea, Bridget Jodell, and Kathy Marshall Members Absent: Rita O'Donnell Others/Staff John Barten, Hennepin Parks Present: Shane Missaghi, Staff Ex -officio Fred Moore, Director of Public Works Department Ginny Black, City Council Representative Sandra Wallin, Volunteer Secretary Call to Order: The meeting was called to order by Chairperson, Martin Frank, at 7:00 p.m. Mr. Frank then welcomed Ms. Marshall (Ward 1 Representative), Mr. Barten, Mr. Moore and Ms. Black as attendees to the meeting. v In response to Mr. Frank's question for any needed agenda modifications, Mr. Missaghi indicated that phosphate fertilizer sales and the timing of our November meeting needed to be discussed. Review and Approval of Minutes: Minutes of Meeting No. 61 were presented for discussion. Ms. Marshall moved, it was seconded by Ms. Jodell and unanimously agreed by the committee that the minutes be approved as amended. Minutes of Meeting No. 62 were presented for discussion. Mr. Shea moved, it was seconded by Mr. Swanson and unanimously agreed by the committee that the minutes be approved as presented. Water Resources Management Plan: In response to query, Mr. Missaghi stated that the City Staff review of the Plan was complete. Further, it was indicated by Mr. Missaghi that the Plan is now under review by the City Manager and changes will be incorporated into the Plan prior to presentation to the EQC for their review in approximately two weeks. Mr. Missaghi expects that the Plan can be distributed to the Committee through the mail prior to the September meeting. N%Ply vMtdi*IwwZWneerineWMQLrnnCtTTLSvn«m0w.ac MINUTES - MEETING NO. 63 - ENVIRONMENTAL COMMITTEE PAGE 2' The processing steps were discussed at some length. One item stressed by Ms. Black was that pros and cons. for the fee payment options in the plan be carefidly defined. Mr. x Missaghi suggested that consideration of the Plan be a cooperative effort with the City Council and the Plan Commission at a September meeting. Mr. Frank then suggested that the meeting would have to begin at 6:00 p.m. to ensure that all details of the Plan could be reviewed. Also discussed was the fact that cost/time savings should be considered when presenting the Plan to the general public by involving each segment of the whole in only that portion of the Plan which would be applicable to their area of interest. Mr. Missaghi indicated that he would be more than happy to meet with any groups to answer questions about the Plan. In this regard, he has scheduled a meeting with the League of Women Voters for this fall. It was indicated by Ms. black that it may be as late as 1998 or early 1999 before public meetings could be scheduled due to the layers of approval necessary for the Plan. Business Partnership: The entire Environmental Quality Committee commended the efforts put forth in the first issue of The Advantage. Mr. Massaghi announced that Dana Corporation, one of the initial firms participating in the Business Partnership Program, had been given the Governor's Award for their environmental efforts. He further stated that information regarding this award, general outside storage requirements and industrial storm water management are planned topics for the next issue of The Advantage. It was moved by Mr. Shea, seconded by Mr. Johnson and unanimously approved by the committee, that thanks be extended to Chris Hageman, Margie Vigo -ren and Helen LaFave for their contributions to The Advantage in a letter composed by Mr. Shea . Sustainable Communities: Mr. Shea explained that he had attended a meeting of the OEA on June 18th at Aveda with approximately 100 other participants. He stated that he, as a member of the Plymouth community, had the advantage of having a more organized and informed City Staff than most of the other community representatives in attendance. Further, he was proud to be able to report to the group on the accomplishments Plymouth has made. It was indicated by Mr. Shea that the topics covered at this meeting were generic in content though it had been stated that innovation and partnership efforts were welcome. Mr. Shea will continue to participate in these meetings and report his findings. It was suggested by Mr. Frank that the committee should consider proposing a project at the September meeting. Erosion Control Program: Mr. Moore distributed City Council Meeting minutes dealing with "Erosion Control Enforcement." Lengthy discussion ensued. It was the my mliwdi*IWWWz4in=WeW MQLTYWIINUTU%meWog63.da MINUTES — MEETING NO. 63 ` Q, ENVIRONMENTAL COMMITTEE PAGE 3 general consensus of the group that appropriate ordinances, guide copies and summary` information should be reviewed at the next meeting. x Mr. Frank also asked that Mr. Barten provide an overall picture of the erosion issue at the next meeting. Fertilizer Sale: Mr. Missaghi announced that the fertilizer sale would be September 13th from 9:00 am. to 3:30 p.m. at the Public Works Building on 23rd Avenue. The committee agreed to volunteer their participation at the sale. November Meeting Date: It was pointed out by Mr. Missaghi that the November meeting date was in conflict with a national holiday. It was the general consensus of the committee that the meeting should be rescheduled for November 13, 1997 at 7:00 p.m. Discussion: It was discussed that the next two meetings would be held September 9th (possibly at 6:00 p.m.) and October 14th. Mr. Frank stated that he had attended the Elm Creek Watershed meeting and had found it very interesting. He also indicated a willingness to attend further meetings and bring back his findings to the EQC. He also volunteered to attend the Basset Creek meeting held in Golden Valley at noon of the third Thursday of the month so that he could bring their questions and issues back to the EQC. Mr. Shea, speaking for the entire committee, thanked Mr. Missaghi for seeing to it that the various watershed committee meeting minutes were included in our agenda packets. In response to Mr. Shea's question, Mr. Missaghi agreed to provide information on the Hilsenoff Biotic Index at the next meeting. Ms. Marshall asked that enforcement of the watering ordinance be added to the agenda for the next meeting. Ms. Black indicated that she would provide the committee with copies of the Star Tribune article on resource management/sustainable community for the next meeting. Ms. Jodell stated that the Basset Creek issues should be discussed at the next meeting. On motion made by Mr. Shea, seconded by Ms. Jodell, the committee unanimously agreed to adjourn the meeting at 9:30 p.m. Respectfully submitted, Sandra M. Wallin %wiy r"wi*IwwQiv WMQ.TY%UNUMSWwetino3.aoc CITY OF PLYMOUTH PLANNING COMMISSION MINUTES AUGUST 26, 1997 MEMBERS PRESENT: Acting Chairman Allen Ribbe, Commissioners Bob Stein, John Stoebner, Kim Koehnen (arrived at 9:38 p.m.) and Jeff Thompson MEMBERS ABSENT: Chairman Michael Stulberg, Commissioner Roger Berkowitz STAFF PRESENT: Community Development Director Anne Hurlburt, Planning Supervisor Barbara Senness, Planners Kendra Lindahl, Shawn Drill, and John Rask, City Engineer Dan Faulkner, and Clerical Supervisor Denise Hutt 1. CALL TO ORDER: 2. PUBLIC FORUM: 3. APPROVAL OF AGENDA: Approved. 4. APPROVAL OF MINUTES: Acting Chairman Ribbe requested statements be added to Page 188 of the August 12, 1997 Planning Commission Minutes stating his reasons for denial of Item 6C. MOTION by Commissioner Thompson, seconded by Acting Chairman Ribbe approving the August 4, 1997 Special Planning Commission Minutes and the August 12, 1997 Planning Commission Minutes as amended. Vote. 4 Ayes. MOTION carried unanimously. 5. CONSENT AGENDA: No items. A. Tax Increment Financing Plan for TIF (Housing) District No. 7-5, Village At Bassett Creek. MOTION by Commissioner Stein, seconded by Commissioner Stoebner finding the TIF Plan for Tax Increment Financing Housing District 7-5 (Village at Bassett Creek) is found to be in conformance with the general plan for the development and redevelopment of the City of Plymouth as a whole. Vote. 3 Ayes. MOTION approved on a 3-1 Vote. (Commissioner Thompson voted Nay.) 6. PUBLIC HEARINGS: Planning Commission Minutes August 26, 1997 Page #198 A. WALSH CONSTRUCTION COMPANY OF ILLINOIS (97101) Acting Chairman Ribbe introduced the request by Walsh Construction Company of Illinois for a Conditional Use Permit to construct a seven -foot high barb -wire fence at 13005 State Highway No. 55. Planner Lindahl gave an overview of the August 21, 1997 staff report. Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Acting Chairman Ribbe, seconded by Commissioner Stoebner recommending approval of a Conditional Use Permit and an Interim Use Permit for Walsh Construction Company of Illinois to allow construction of a seven -foot high barb -wire fence at property located at 13005 State Highway 55. Commissioner Thompson commented that he does not think the Commission has the authority to issue a Conditional Use Permit or Interim Use Permit. He stated that the fence in the front falls under Subdivision 5(b) of the Zoning Ordinance. He commented that since there is nothing in Subdivision 5(h) about fence height, therefore, he doesn't believe this proposal meets the Conditional Use Permit standards for fences. Planning Supervisor Senness stated a Site Plan Review is required as part of a Conditional Use Permit. Acting Chairman Ribbe stated that aside from the Ordinance, the Commission doesn't have the authority to grant a Conditional Use Permit. Commissioner Thompson noted that Subdivision 6(a)(1)(a) refers to the heights of the fences allowable, but he does not see any indication of that in Subdivision 5(h). Commissioner Thompson stated that if his interpretation is right, the Commission doesn't have the authority to grant the Conditional Use Permit. Acting Chairman Ribbe said that he doesn't interpret the Ordinance that way. Roll Call Vote. 3 Ayes. MOTION approved on a 3-1 Vote. (Commissioner Thompson voted Nay.) B. OLYMPIC GYMNASTICS ACADEMY (97105) Acting Chairman Ribbe introduced the request by Gabor and Katalin Deli for Olympic Gymnastics Academy for a Conditional Use Permit to operate a gymnastics academy at Plymouth Ponds Business Park, 3580 Holly Lane North. Planner Lindahl gave an overview of the August 20, 1997 staff report. Planning Commission Minutes August 26, 1997 Page #199 Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Stein, seconded by Commissioner Thompson recommending approval of a Conditional Use Permit for Olympic Gymnastics Academy, Inc. at Plymouth Ponds Business Park, 3580 Holly Lane North. Roll Call Vote. 4 Ayes. MOTION carried unanimously. C. TOLD DEVELOPMENT (97048) Acting Chairman Ribbe introduced the request by Told Development for a Planned Unit Development General Plan Amendment to add 243 parking stalls north of the building and to enlarge a storm water quality pond in the northeast corner of the lot at 2800 Northwest Boulevard. Planner Drill gave an overview of the August 19, 1997 staff report. Acting Chairman Ribbe introduced Mike Kalscher, representing the petitioner. Mr. Kalscher stated that the request for additional parking is to accommodate the needs of a new tenant and for a comfort level with additional spaces. He stated that he concurred with the staff report. Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Thompson, seconded by Commissioner Stoebner recommending approval of a PUD General Plan Amendment for TOLD Development for a parking expansion at 2800 Northwest Boulevard. Roll Call Vote. 4 Ayes. MOTION approved unanimously. D. BAKER PARTNERS, INC. (97070) Acting Chairman Ribbe introduced the request by Baker Partners, Inc. for a Preliminary Plat of two lots into five lots for the "Plymouth Collection", for property located north of Rockford Road between Berkshire Lane and I-494. Planner Drill gave an overview of the August 19, 1997 staff report, noting that cross easements will be provided. Acting Chairman Ribbe introduced Bill Baker, the petitioner. Mr. Baker stated he would be available for any questions. Planning Commission Minutes August 26, 1997 Page #200 Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Stoebner, seconded by Commissioner Thompson recommending approval of a Preliminary Plat for Baker Partners, Inc. for property located north of Rockford Road between I-494 and Berkshire Lane. Roll Call Vote. 4 Ayes. MOTION approved unanimously. E. HOUSING SERVICES, INC. (97095) Acting Chairman Ribbe introduced the request by Housing Services, Inc. for a Land Use Guide Plan Amendment from LA -3 (Living Area 3) to LA -4 (Living Area 4), Rezoning from RMF -3 (Residential Multiple Family District 3) to PUD (Planned Unit Development), and Planned Unit Development General Plan for Gramercy Park Senior Cooperative, a 56 -unit senior housing cooperative for property located north of the intersection of 45' Avenue and Revere Lane. Planner Rask gave an overview of the August 21, 1997 staff report. Commissioner Stein asked wh4t the setback would be from the west property line if the property remained LA -3. Planner Rask replied the setback would be 10 feet. Acting Chairman Ribbe introduced Mike Conlin, President of Housing Services, Inc. Mr. Conlin stated. that many of the concerns raised by the residents at the previous Planning Commission meeting have been resolved to the City's satisfaction. The revised plan saves the entire woodland area to the west of the building. The building setback has been increased. They have decreased the number of units by 11 for a total of 56. Mr. Conlin stated that they have 390 households on the interest list to purchase a unit, which is a result of a sign on the site and two meetings. He commented that no marketing has been done to this point. Mr. Conlin said that there is a tremendous need for this type of housing in Plymouth. Mr. Conlin stated that he agreed with all comments and conditions in the staff report. Acting Chairman Ribbe introduced Mike St. Martin of Loucks & Associates, representing the petitioner. Mr. St. Martin presented overlays depicting the changes from their previous proposal. The wetland mitigation is on the eastern portion of the site. The removal of vegetation and trees will be supplemented by heavy landscaping. The trees to be removed along 45' Avenue will be supplemented with additional plantings. Mr. St. Martin stated that there will be 15 percent impervious area on a 8.9 acre site. Planning Commission Minutes August 26, 1997 Page #201 Acting Chairman Ribbe introduced Don Carlson of 12105 4151 Avenue North #204. Mr. Carlson stated that he would like to be a member of the cooperative, and represents the seniors interested in purchasing a unit in Gramercy Park. Mr. Carlson stated that the site is a good location for this type of building. Mr. Carlson presented a letter from Ronald & Lillian Blank of 10600 43`d Avenue #212 and a petition with 36 signatures stating their endorsement of the construction of Gramercy Park Cooperative. Mr. Carlson stated that senior citizens would make good neighbors. He commented that the issues raised by the residents have been addressed satisfactorily and urged the Commission to approve the project. Acting Chairman Ribbe opened the public hearing. Acting Chairman Ribbe introduced Bill Johnson of 4570 Trenton Circle. Mr. Johnson stated that he has worked at a golf course for 40 years and is very familiar with drainage issues. He wanted to know what kind of assurance the residents will have that their property will not be adversely affected by the subsurface drainage in the area. Mr. Johnson said if you construct a building in the path of subsurface drainage, it will back up and eventually come to the surface. If the water table rises, most of the trees will die and the residents will lose the visual buffer area which will potentially negatively impact their property values. Mr. Johnson stated that the west half of Rolling Hills Park is under water after a heavy rain. He asked what benefits the developer gets out of proposing a Planned Unit Development (PUD). Acting Chairman Ribbe introduced Lisa Larson of 4540 Trenton Circle. Ms. Larson stated that she is concerned with the setbacks, size and height of the building, potential negative impact on property values, increased water levels and the increase in traffic levels. Ms. Larson commented that her sump pump already runs most of the year and by adding this building, it will aggravate the situation further. Ms. Larson stated that Gramercy Park has sent out brochures marketing the project and inviting people to a meeting in August at the Crystal Community Center. Acting Chairman Ribbe introduced Sheila McMath of 4550 Trenton Circle. Ms. McMath questioned if ten days notice of a PUD is normal and asked why the planning staff did not notify the residents sooner that the proposal had changed. Ms. McMath stated that the March 11, 1997 Planning Commission Minutes, Page 56, states that under a PUD the City was vulnerable in enforcing it, and a PUD is reserved for unique developments. She asked why staff recommended RMF -4 before and is now recommending a PUD. She asked what the applicant gets out of a PUD. Ms. McMath stated that a PUD is being proposed only to assist the developer, and the new proposal is not a compromise. Ms. McMath said that senior housing can be built under other guidings. Ms. McMath was upset that the residents only had 10 days notice and stated that the residents deserved better service from staff. Planning Commission Minutes August 26, 1997 Page #202 Acting Chairman Ribbe introduced Greg McMath of 4550 Trenton Circle. Mr. McMath stated that he can't support the proposal. He said that senior housing is allowed under LA -3 guiding and asked what has changed. He stated that since the applicant's previous proposal was never approved, it shouldn't be compared to this proposal as an improvement or compromise on any of the issues or concerns raised by the residents. Mr. McMath stated that the buildable site has shrunk. Mr. McMatch asked if it wouldn't severely degrade the wetland to the east by putting in a 27,000 square foot building. Acting Chairman Ribbe introduced Paul Schupanitz of 4600 Trenton Circle. Mr. Schupanitz stated that the applicant stated at the March 11, 1997 Planning Commission meeting that he would not change his plan, now they have a new proposal. Mr. Schupanitz said that the staff report suggests the proposal is a compromise and an improvement. He said the last proposal was incomplete, inaccurate, and was recommended for denial, and is not the starting place for a compromise. Mr. Schupanitz stated that the Commission didn't think the site needed to be changed from LA -3 to LA -4 the last time. Mr. Schupanitz commented that this is a starting point for a compromise. The proposal does not meet the minimum requirements for development standards. Mr. Schupanitz stated that the site has shrunk and the building is too large for the site. Acting Chairman Ribbe introduced Eunice Bottom of 5224 440' Avenue South. Ms. Bottom stated that she is very much in favor of the proposal. Ms. Bottom commented that her daughter that lives about four blocks away from the site also has a sump pump that runs all year long. Ms. Bottom asked who owns the area of trees on the site between the residents and the proposed building. Chairman Ribbe closed the public hearing. Pertaining to the subsurface drainage, City Engineer Faulkner stating that the City doesn't require an analysis from a developer. He said that the ponding area is lower and water runs down hill. City Engineer Faulkner commented that some trails occasionally will have water ponding over them, as they don't need to be above flood level. He. stated that there may have been some blockage under 45' Avenue and Nathan Lane to cause additional standing water, which does happen occasionally. Mr. St. Martin stated that the wetland area on the west portion of the site has a swale that runs from a 914 elevation to a 908 elevation. When they do the development, they will be cutting the 912 elevation down to a 904 elevation and installing a retaining wall, with drain tile behind it and connecting it to the storm sewer. Mr. St. Martin said the wetland is now draining across the site, so they will build a small berm, and install a storm sewer behind the berm. 12e Planning Commission Minutes August 26, 1997 Page #203 Commissioner Thompson asked if the drain tile going to be attached to the storm sewer. Mr. St. Martin replied affirmatively, if the City will allow it. He added that the details have not been worked out yet. Commissioner Stein asked if the petitioner has done soil borings and if there was ground water present. Mr. St. Martin replied that they have done seven soil borings, two in the building footprint. There was water evident at the basement elevation. Pertaining to the reasoning for a PUD, Planning Supervisor Senness stated that the legal concerns on the PUD pertain to the former PUD regulations in that it was a Conditional Use Permit. Under the new Zoning Ordinance, a PUD is a Zoning District. She said that staff suggested a PUD, as the City can now stipulate setbacks and a number of standards that are far beyond what could be done under conventional zoning. The developer did not get anything in return for this, except that this might be more acceptable to the neighborhood to tie issues down. The reason the PUD was not suggested earlier is that it the PUD Zoning District is just now evolving. Planner Rask stated the density is consistent with an LA -3 guiding, but an LA -4 guiding is needed because of the number of units. Planner Rask stated that under the current guiding you can have 35 percent structure coverage, and this proposal is at 14.6 percent. The building coverage is nine to ten percent which is significantly less than what is allowed. The 35 percent doesn't include driveways and streets. By clustering units, you reduce the amount of impervious surface, thereby saving trees and wetlands. Planner Rask stated that the surface water has been interrupted by the storm sewer for the residential development to the west. The proposed development will have ponds that are both water quality and water quantity, as the water will be retained in ponds, which would help control the water elevation in the wetland. Planning Supervisor Senness stated that mailed notices were sent out 10 days in advance, which is the standard. Planner Rask indicated that there was a notice sent out July 23, 1997 to the surrounding residents stating that the applicant was requesting a Land Use Guide Plan Change. Planner Rask stated that the amount of landscaping on the site has decreased because there is less area being cleared. He stated that the proposal is unique and warrants a PUD zoning because of the large percentage of open space, trees and wetlands that are being preserved. He added that the type of housing is also unique. Mr. Conlin stated that the area of trees between the residents and the proposed building is owned by the cooperative. Planning Commission Minutes August 26, 1997 Page #204 Commissioner Stein questioned how the wetland setback and mitigation was calculated. Planner Rask replied that the applicant is not subject to the wetland buffer requirements. He said that the City requested that it be done. The applicant is required to replace the impacted wetland at a ratio of 2:1. Planning Supervisor Senness commented that the resolution requires extraordinary measures for wetland protection during construction. City Engineer Faulkner stated that no additional traffic study was required as 45' Avenue is designated to handle the expected traffic volume, and the driveway is offset appropriately. Commissioner Thompson asked what preserves the tree line and vegetation. Planner Rask replied that there is nothing that states that they can't take the trees out after construction is complete. Planner Rask stated that the plan has gone through three or four revisions since the concept plan, and this proposal is a result of numerous revisions and changes. Planning Supervisor Senness explained that staff looks at the regulations and where an applicant does not meet those standards, and alternatives are suggested to an applicant to meet the standards. Commissioner Stoebner asked if the height of the building was only reduced by one foot. Planner Rask replied that the height was reduced by four feet. Commissioner Thompson stated that the applicant was proposing a 39 -foot roof height, and now it is proposed at 35 feet, so a Variance is not required. Planner Rask concurred. Commissioner Stoebner asked if there is a spring that would be blocked by this plan. City Engineer Faulkner stated that the overland flow of water goes through the wetland they will be filling. By lowering the elevation eight feet, and putting in drain tile they will pick up water. The neighbors may see an improvement by what the applicant is proposing. MOTION by Commissioner Thompson, seconded by Commissioner Stoebner recommending approval of a Planned Unit Development General Plan for Housing Services for property located north of 45' Avenue, east of Trenton Circle, and west of Nathan Lane; an Ordinance Amending Chapter 21 of the City Code to classify certain lands located north of 45' Avenue, east of Trenton Circle, and west of Nathan Lane as PUD (Planned Unit Development); Land Use Guide Plan Amendment for Housing Services for property located north of 45' Avenue, east of Trenton Circle, and west of Nathan Lane; and, Findings of Fact for Rezoning for Housing Services for property located north of 45`, Avenue, east of Trenton Circle, and west of Nathan Lane. Planning Commission Minutes August 26, 1997 Page #205 Commissioner Thompson commented that the land owner is entitled to develop the property, and he can't imagine a less negatively impacted development. He said that it could be 10 feet from the property line. The proposal will not impact the school system or traffic at peak hours. He suggested that the residents get along with the seniors, as they will own the trees that buffer the properties. He stated that his previous concern with the trees on the northwest corner of the site and the wetland report have been addressed satisfactorily. He commended the developer for compromising on the building size and height. Commissioner Thompson said that the City needs this project, and more life -cycle housing is needed. Commissioner Ribbe stated he would support the motion, as the proposal is an improvement over the previous proposal. There is adequate provision for water runoff. He concurred with Commissioner Thompson that there is a need for this housing and the project fills a portion of that need. He stated when the Commission talks about what could happen, they are trying to say under the present zoning, a less desirable development could take place. This is a reasonable improvement for the City and the area. Commissioner Stein concurred with Commissioner Ribbe, and added that ground water and subsurface drainage can be handled with proper engineering. Commissioner Stoebner concurred. Roll Call Vote. 4 Ayes. MOTION approved unanimously. Acting Chairman Ribbe called a recess at 9:16 p.m., and reconvened the meeting at 9:28 p.m. F. TOWN & COUNTRY CATERERS, INC. (97096) Acting Chairman Ribbe introduced the request by Town & Country Caterers, Inc. for a Conditional Use Permit and Site Plan for a 13,000 square foot off-site catering facility located east of Fernbrook Lane and north of Harbor Lane. Planner Drill gave an overview of the August 19, 1997 staff report. Acting Chairman Ribbe introduced G. Larry Griffith, representing the petitioner. Mr. Griffith stated that they concur with the staff report. Mr. Griffith presented a site plan. Mr. Griffith stated that they came before the Commission three months ago requesting a Zoning Ordinance text change in anticipation of this proposal. He indicated that the City Council stated that this would be a good service for the City. Planning Commission Minutes August 26, 1997 Page #206 Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Stoebner, seconded by Commissioner Thompson recommending approval of a Site Plan and Conditional Use Permit for Town and Country Caterers, Inc. for property located north of Harbor Lane and east of Fembrook Lane. Roll Call Vote. 4 Ayes. MOTION approved unanimously. G. LANDFORM ENGINEERING CO. (97103) Acting Chairman Ribbe introduced the request by Landform Engineering Co. for a Site Plan, two Variances, and two Conditional Use Permits for Famous Dave's BBQ Shack at 11306 Highway 55. Planner Lindahl gave an overview of the August 22, 1997 staff report. Planner Lindahl presented a revised resolution, noting an additional condition pertaining to park dedication fees. Commissioner Thompson asked who built the building and how the situation with the building over the property line came to be. Planner Lindahl replied that no planning file identifies how the situation came to be. She was not sure when and how it happened. Acting chairman Ribbe introduced Darren Lazan, representing the petitioner. Mr. Lazan stated that the two variance requests are reasonable due to the proximity of the property line. They are proposing a new easement on the southern side of parcel for public use. Mr. Lazan stated that he didn't have any history on the site. He stated that there is no existing easement dedicated. Acting Chairman Ribbe opened and closed the public hearing as there was no one present to speak on the issue. MOTION by Commissioner Stein, seconded by Commissioner Koehnen recommended approval of a Site Plan, two Conditional Use Permits and two side yard setback Variances for Landform Engineering Company for Famous Dave's BBQ Shack at 11306 Highway 55. MOTION to Amend by Commissioner Thompson to deny the two Variances. MOTION failed due to the lack of a second. Commissioner Thompson stated that he can't support the motion because the Variance standards are not met, particularly #4. Planning Commission Minutes August 26, 1997 Page #207 Roll Call Vote. 4 Ayes. MOTION carried on a 4-1 Vote (Commissioner Thompson voted Nay.) H. CALIBER DEVELOPMENT (97108) Acting Chairman Ribbe introduced the request by Caliber Development for a Preliminary Plat, PUD General Plan for construction of a 51,000 square foot office/showroom and a Conditional Use Permit to allow up to 85 percent office use, for Parkers Lake Business Center 9`h Addition, located at the northwest quadrant of 23`d Avenue North and Polaris Lane North. Planner Lindahl gave an overview of the August 22, 1997 staff report. She noted a correction to the staff report, as the developer is to provide eight 10 -foot Black Hills Spruce instead of ten as indicated. Commissioner Stein asked what a loading area is. Planner Lindahl replied that the difference between a loading dock and area is that a loading area can be an overhead door. A loading area looks more like a residential garage door. Acting Chairman Ribbe introduced Greg Frank, representing the petitioner. Mr. Frank stated that the concerns raised previously by residents have been addressed. They have eliminated the fence on top of the berm; increased landscaping on the berm; eliminated grading on the residential side; and, decreased parking spaces in the rear. They have added a catch basin for drainage problems on the residential side. The loading area is now screened from the residential area. The loading docks have bays that are recessed three feet. Mr. Frank stated that they would like the condition removed requiring all waste containers be placed within the structure. He stated that the proposed trash enclosure is tucked into the side hill, and will be well screened and not visible from the residential area. Acting Chairman Ribbe opened the public hearing. Acting Chairman Ribbe introduced Roberta Hooyman of 2240 Ranchview Lane North #73. Ms. Hooyman thanked staff for their help in understanding the proposal. She stated that most people would not like to live near a loading area that is 86 feet from their property. She stated that this proposal is an improvement over the original proposal. Ms. Hooyman stated that she would like to see a condition added that construction hours should be limited to 8:00 a.m. to 5:00 p.m. She commented that the trash container should be located inside the building. Acting Chairman Ribbe introduced Pamela Schreier of 15645 24`' Avenue. Ms. Schreier asked if she would benefit from the berm. She asked how the long the berm Planning Commission Minutes August 26, 1997 Page #208 would be. She asked if the ponding area would be developed any further. Ms. Schreier stated her concern with the hours of operation and asked how many docks there would be. Acting Chairman Ribbe closed the public hearing. Mr. Frank stated that the construction hours are normally 7:00 a.m. to 5:00 p.m. The hours of operation would normally be Monday through Friday, 8:00 a.m. to 5:00 p.m. for the 85 percent office use. Acting Chairman Ribbe asked if there would be any late hours for loading. Mr. Frank replied negatively. Commissioner Koehnen asked if the applicant would object to adding a condition limiting the dock hours. Mr. Frank replied that they would be willing to accept that. Mr. Frank pointed out the berm on the computer imaging graphic. He stated that the ponding area north of the site is a mitigation site for United Properties, which restricts Caliber from wrapping the berm around it. Commissioner Koehnen asked what would be the beginning time for loading docks. Mr. Frank replied 7:00 a.m. Mr. Frank stated they will be planting eight ten -foot high trees. The computer imaging depicts the Landscape Plan. Planner Lindahl stated that Caliber is planting 88 trees in all. Mr. Frank stated that most of the trash would be paper products. The berm will help to keep trash in their parking lot area. MOTION by Commissioner Thompson, seconded by Commissioner Koehnen recommending approval of an Ordinance Amending Chapter 21 of the City Code to amend PUD 83-1 for property located at the northwest quadrant of Polaris Lane North and 23`d Avenue North; Findings of Fact for Amending the Zoning Ordinance text for property located at the northwest quadrant of Polaris Lane North and 23rd Avenue North; Preliminary Plat and PUD General Plan Amendment for Caliber Development Corporation for property located at the northwest quadrant of Polaris Lane North and 23`d Avenue North; Conditional Use Permit for Caliber Development Corporation for property located at the northwest quadrant of Polaris Lane North and 23`d Avenue North. MOTION to Amend by Commissioner Thompson, seconded by Commissioner Koehnen to addition a new Condition #9 restricting the hours of construction activity to Planning Commission Minutes August 26, 1997 Page #209 ,C-2e- 7:00 C2e- 7:00 a.m. to 5:00 p.m. and limiting the loading dock operation to 7:00 a.m. to 10:00 p.m. Roll Call Vote on MOTION to Amend. 5 Ayes. MOTION approved unanimously. Roll Call Vote on Main MOTION. 5 Ayes. MOTION approved unanimously. Commissioner Ribbe stated that the first Transition Subcommittee Meeting will be held on September 17 and asked Commissioners to forward any ideas or concerns they may have to him before the meeting. MOTION to adjourn by Commissioner Thompson, seconded by Commissioner Koehnen. Vote. 5 Ayes. The meeting was adjourned at 10:26 p.m. Plymouth Human Rights Commission 2f September 4, 1997 Unapproved Minutes Present: Jeff Richards, Jackie Fraedrich, Gordon Ortler, Laurie Levi, Mitzi Heath, Frenchie Henderson; Art Johnson, Assistant City Manager Kathy Lueckert Absent: Harvey Guttmann Leave of Absence: Claudelle Carruthers Call to Order Chairman Jeff Richards called the meeting to order at 7:35 PM. Approval of Minutes The minutes and notes of the meeting for June, July, and August 1997 were approved as presented. Approval of Agenda Jeff Richards asked that all items under "old business" be discussed under "new business. He asked that the two new HRC members, Gordon Order and Art Johnson, introduce themselves. Gordon Ortler stated that he has been a Plymouth resident for twelve years. He is a human resources vice president at TCF, and deals frequently with human rights issues. Art Johnson is the principal of Greenwood Elementary, and is the new Wayzata District Representative. New Business October Meeting Date. Because the usual October meeting date falls on Rosh Hashanah, the meeting was changed from October 2 to October 9. Student Members on Human Rights Commission. Kathy Lueckert gave a brief history of placing students on the HRC for new commission members. She explained the boundaries of the city's wards, and how these match up to school district boundaries. The Commission had general discussion about recruiting and involving students in the work of the commission. The HRC reviewed the flyer about the availability of the positions, and made suggested changes. Kathy Lueckert indicated that the mailing will go out the week of September 8, and the applications are due October 17. The HRC will review and interview the applicants (perhaps with the involvement of some councilmembers), and make a recommendation to the City Council. Frenchie Henderson stated that she would like to see the HRC focus on helping establish human rights groups in the high schools and middle schools. The group at Armstrong is r very strong, and could serve as a model for other schools. The Commission agreed that this was a good idea. Mitzi Heath stated that she is interested in working on an all -day regional workshop for students, perhaps in the spring. This could be something the students could help to plan. Mitzi Heath also suggested that the HRC consider a human rights award for teachers. Human Rights Award. Kathy Lueckert stated that the award will be advertised in the city's various publications, and will be mailed to the community network mailing list. Both the award and the student membership are on the front page of the September Plymouth News. The award deadline is October 24, with presentation on November 19. 1997 Work Plan. Jeff Richards reviewed the 1997 work plan. The HRC agreed to remove the Random Acts of Kindness from the work plan, as well as the conflict resolution education program. The HRC agreed to add a statement about recruiting and incorporating students in the work of the commission. Jackie Fraedrich mentioned the traditional role of human rights commissions is to provide some kind of mediation and dispute resolution for cases of discrimination. She would like for the HRC to become more visible and involved in this particular activity. The HRC agreed with this. Jeff Richards will write a "blurb" about the commission's role in mediation and dispute resolution that could be used in city publications and media. Kathy Lueckert said that she would contact the West Suburban Mediation Board to see if they could speak at the October meeting. The meeting adjourned at 9 PM. Plymouth Subcommittee on Public Safety Minutes of Meeting August 7, 1997 6. 00 p.m. Present at the meeting were Councilmembers Christian Preus, Tim Bildsoe and Saundra Spigner, City Manager Dwight Johnson, Citizen Kim Koehnen, Chief Craig Gerdes, Sgt. Mike Goldstein, Firefighter Chris Dore, and recording secretary, Public Safety Tech Svcs Supervisor Barb Cox. Chairman Preus called the meeting to order at 6:05 p.m. First order of business was approval of minutes from the June 25" meeting. Gerdes moved approval, Spigner seconded. All voted in favor; motion passed. The next item on the agenda is the Partnership for Safe Communities Symposium through the Minnesota Policing Institute. Chief Gerdes gave the group the information on this symposium as well as background information on another presentation by this group several years ago attended by many members of the Police Department's internal community policing committee, as well as staff members, and some Council Members. Gerdes indicated it was very well put on and provided some good information. He noted he was sharing this information with the group as the police department could send approximately five people if anyone is interested. He indicated the symposium cost is $100 per person. He asked if anyone interested let him know. The next item on the agenda was the graffiti ordinance. Gerdes noted that the ordinance changes recommended by the subcommittee were made and it is being brought back at this time. If the subcommittee agrees with the changes, we will then send it to the City Attorney for one last review and on to the Council. Gerdes indicated this is very timely as we are currently having a couple of problems within the City with this type of vandalism. He indicated one area is 19th and Peony where the speed controls were installed. He indicated they have been vandalizing the signs and the speed humps. The second area is down along Hwy 169 where they are "tagging" many things in the area. Goldstein agreed this is a timely issue. He added the issue is very timely and stated the graffiti vandalism is on a broad scale on the east side of 169 with black paint and slang on the west side. Bildsoe asked how long this has been going on in the area. Goldstein stated it has been about two to three weeks. Preus asked how wide spread it is. Goldstein stated it runs from the 3800 block down to the 1300 block of 169 right along the highway. Gerdes noted we are doing follow-up on f , -a these incidents out of investigation and patrol, but this ties into the timeliness of the ordinance. Spigner asked what would be done about the signs that are now vandalized. Gerdes stated the City will immediately fix those that are City signs and the State Department of Transportation will do theirs. Gerdes indicated he is not certain the State has been notified, but we will check on this. Preus noted if there are no more questions, he would like to see a motion on the ordinance. Bildsoe moved approval of the ordinance and recommended sending it to the City Attorney and then City Council; Spigner seconded the motion. Preus asked if there was any more discussion. Goldstein stated this is a very comprehensive ordinance and he appreciates the input from the police internal community policing committee being incorporated in the final product. Koehnen agreed and stated she believes we have something good here. Preus agreed it is quite comprehensive. Bildsoe added he would like to thank Saundra Spigner for bringing this issue back to the subcommittee for consideration. Preus called the vote on the motion. All voted in favor and the motion passed. The next item on the agenda was animal ordinance issues. Gerdes noted the group had discussed this issue at its last meeting. He stated staff put together some information from that discussion in order to proceed with this issue and he would like Barb Cox to go over this information with the group. Cox noted she had provided the group with three handouts relative to this issue. The first handout titled, "Animal Ordinance Issues" is a listing of all possible issues for consideration in the animal ordinance for the subcommittee's information. The second handout titled, "Timeline on Animal Ordinance" lists the items which need to be completed by the group with no dates filled in. She noted the purpose was to have the subcommittee determine the timeline for its work on the ordinance. She noted the last handout is a listing of various articles we have put together with information on the various issues being considered by the group. She noted because of the amount of information we have put them together into one main binder. If members would like a copy of an individual article or would like to take out the binder to read the various articles, please contact Cox and she will make all arrangements. Gerdes then noted he believed we should first put target dates on the timeline. Koehnen stated we should consider when the new citizens will be on board as she believed it was important to have them included in this review. Preus stated we should first go through the timeline items themselves, then come back and set dates. The group first had discussion on the total overview of the timeline. Spigner asked if there was anything which would dictate when we need to have it totally 2 completed by. Preus asked if Spigner had a date she would like it completed. Spigner stated she was concerned with whether there is an administrative reason such as collecting fees that would impact the timeline. Cox indicated we no longer have licenses by calendar year, they run concurrent with the dog's rabies vaccine, so this would have no impact. Bildsoe asked if any change could impact the budget. Johnson indicated any impact on the budget would be very minor and did not need to be considered. The group added on item to the timeline of Evaluation of public input and direct staff on decisions and put dates on the timeline items as follows: Completion Date Item Nov 1997 Review all issues and gather all pertinent information for making a decision on each issue. Nov 1997 Final decision on whether to do entire change to ordinance at one time or separate out major issues. Jan 1998 Public meetings for input on the issues under consideration for change. Meetings to be held by Ward. Feb 1998 Evaluation of public input and direct staff on decisions. Mar 1998 Draft ordinance for review by Subcommittee and make recommendation to City Council. Apr 1998 City Council reviews and adopts ordinance. Gerdes noted we would put out information ahead of the public meetings. He noted we could also include the item at this fall's general Ward meetings for information. Spigner stated she agreed this would be a good idea. Koehnen stated she also though not scheduling anything for December helps if we need extra time on anything or find something missing. Johnson stated he believes it is a very realistic timeline. Johnson asked if we want to move up the question on the number of dogs in a household to a separate issue. He noted the cat issue would take longer and we may want to divide the issues into one to three parts. Preus noted if we move the section on the number of dogs as a separate issue, we may need to have two sets of public meetings. Gerdes agreed and stated there is a delicate balance on the number of dogs and currently have the pending issues in balance. Preus noted if this projected timeline is followed, we will take some time to deal with all these issues. Koehnen stated she believed this is good as we need to get the community involved. Preus noted we all have the big picture on this issue and asked if the group felt we need to take a vote on the timeline or if we are agreed by common consent. The group agreed by common consent to the timeline. Preus asked if there were any further questions or comments. 3 The next item on the agenda was the process for selection of the citizen representatives. Cox noted she worked with City Clerk Laurie Ahrens and the announcement soliciting interested applications was out and would close on August 22nd Gerdes stated his recommendation was that we invite the applicants to the next meeting and complete the evaluation/interview at that time. He noted we could then recommend the appointments to the Council at their next meeting and could possibly have the citizens on board for the October meeting. We added staff would meet with them to cover background information on police and fire and get them up to speed. Preus stated we need to decide how to interview them; whether we should do them all together or one at a time. Spigner noted she was concerned over this group becoming a commission. She stated she thought it was important to get these citizens involved in a commission and not a subcommittee. She noted that she understood that was the goal of the group and we had put in a lot of Council and staff time and would like to bring the citizens on board to a commission. Johnson noted in our last discussions and recommendation to the Council, we talked about waiting a year before making that final decision. Johnson also stated that would be better done in December or January when the rest of the commissions are dealt with by the Council, but that it would take the adoption of an ordinance to put it into place. Preus asked if that decision were made how long would it take to put into place. Johnson stated it is a short and fast process. Spigner stated she was unaware of the decision to wait a year and inquired how this went out. Gerdes noted that this was included in the recommendation that went to the Council with the mission statement and changing the name of the subcommittee to Public Safety instead of Community Policing. Gerdes noted that it was handled at a Council meeting where Spigner was not present. Spigner stated she did miss this and understood the group would be going to a commission. She stated the group consumes a lot of time and energy for Council Members and staff and she believes we were getting ready to turn it over to a commission. Gerdes noted that one of the primary reasons for not becoming a commission was that there was significant interest from some Council Members in staying members of the group and Council Members cannot be members of commissions. Johnson agreed that no current commissions have any Council Members on them and they are all comprised of citizens. Spigner stated that she did not like the term subcommittee as they are normally groups that deal with one issue and are short- term. Johnson agreed that the City's history with subcommittees is that they are formed to deal with one issue and have a short term life. Bildsoe noted that this is a big issue for him. He stated he has a high interest in remaining a member of the group and has concerns with the animal ordinance and other issues under review. He stated what the group is called seems to be a matter 4 of semantics and that he believes what is most important is that we are getting things done. He noted we just put together what our mission is and the group agreed we are still unfolding. He stated he believes making the group a commission is putting too much pressure on it at this time and could doom it. Goldstein agreed and stated he did not see how the group could function without direct input from staff and the Council. He stated he does not know if that happens with commissions but that it is important as the group becomes more comfortable with its role and what it needs to be. Bildsoe added he is very concerned with the animal ordinance and it affects over 50% of the citizens. He stated it is important to him to be involved in the process and does not see it working smoothly as a commission at this time. Spigner stated she is not saying it needs to be a commission, but whatever we decide she believes it is important for the citizens to have an understanding of the mission and length of service required of the group before they are appointed. Bildsoe agreed it is important for the citizens to understand the mission and service required. He again stated his concerns for the group becoming a commission and that he did not believe the group was in a position to handle that yet. Koehnen stated perhaps we should put this as an agenda item and get more information on it. Johnson noted that the group does not need to be either a commission or a subcommittee. He stated there are lots of other possibilities. Preus noted he does remember the meeting where a lot of this was discussed. He stated he believes his position is halfway between that of Spigner and Bildsoe. He noted he believes we may be at a point where a commission would do. Johnson restated as earlier noted subcommittees usually are transitory groups dealing with one issue and commissions never have Council Members as members; but we could have a third type of group. Preus noted we should put this discussion on the agenda for September. Gerdes stated he would still like to continue with the citizen selection process for that meeting and all stated they were okay with that approach. Gerdes noted there are three Council meetings scheduled for September, on the 3`d, the 10", and the 17"'. We would meet before the 10"' at 5:30 p.m. and get the recommendations for appointment on the Council agenda for the 17". This would allow us to get the citizens on board for the October meeting. Preus noted we still need to decide on the format for the interviews. Koehnen stated she liked the interviews in bigger groups instead of individually. Preus stated he would leave the details to staff discretion. He noted they would generally like to see no more than 6 in a group unless necessary. Spigner noted if we are doing groups and these are Ward positions, perhaps each Ward group of combinations of two Wards would work. All agreed. 5 Gerdes added he would like to limit the agenda to those two items. The group agreed. Preus noted we should begin the interview process at 5:30 p.m. and perhaps we could meet at 5:15 on the name issue. Bildsoe moved for adjournment, Spigner seconded. All in favor, the meeting was adjourned at 6:55 p.m. G7 M. C. V. Johnson 4480 Comstock Lane North Plymouth, Minnesota 55446-2549 Email: mcvjohnson@computer.org September 1, 1997 Mr. Dan Faulkner City Engineer Plymouth City Hall 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Mr. Faulkner: I am writing in support of Laura Witte's request in the matter of the speed limit between Vicksburg Lane and Highway 55 on Old Rockford Road, as stated in her letter to you, dated August 20, 1997. It seems to me that 50 mph is excessive for the "new" Old Rockford Road. A higher speed made sense for the road in 1992. It is now 1997 and the nature of the road, population density and demographics have changed. It seems odd that the "new" County Road 9 between Vicksburg Lane and Highway 55 is wider, has less access and is the new main corridor, has a speed limit of 45 mph. Again, I support a slower speed limit for two-lane Old Rockford Road with its ever- increasing residential population. Sincerely, M. C. V. Johnson CC. Laura Witte Christian Preus, At -large, Council Member Joy Tierney, Mayor Judy Johnson, At -large, Council Member Tim Bildsoe, Ward 1, Council Member Craig Gerdes, Public Safety Director ir o � o rn rn N M N N N 00 00 00 00 01 01 D\ 01 01 01 01 01 01 1\ Q1 1� N 00 N N Ol, O N l- l- 00 N N N O O O -+ -- •-+ -- --� 00 00 00 0\ 01 01 01 0\ 01 E � � 00 � � 00 � 00 N 00 U1 N 00 "o N 00 r- C*, N 00 M M En 4) a� 7: mommolummuml f,-3 w Q1 � 0\ r- a1 ' r- 01 r- 01 r- 01 01 � � � 'ch �+ 00 , � N v1 N Z N 00 N � N � N 4 00 00 00 00 00 00 00 00 O � o° ° E � rn c M a o 0 .-'A C� cd x ,.., 3 C,3 • ti a 4 aCA ° Q U w CoQ Qo0.,���¢�o-� cd v00 a Ln w o ° x w � 'o is x 04 C's -o � cJ.>Uar��cn.94°ri a°'E�O En 4) a� 7: mommolummuml f,-3 w Ile o° ° E c rn 3 C,3 ti 4 ti Q U w En 4) a� 7: mommolummuml f,-3 w f -- 4 -L 4821 Highland Rd. Minnetonka MN. 55345 Aug. 28,1997 Ph: Mr. Shane Missaghi, Water Resources Engineer City of Plymouth 3400 Plymouth Blvd. Plymouth, MN. 55447 Dear Mr. Missaghi: The purpose of this letter is to thank you for supporting the renewal of Plymouth Gun Club's 1997 Target and Trap Shoot License and to initiate_ planning for the 1998 license renewal. I have been asked by the Gun Club to coordinate this effort. Our Club objectives remain: I. SAFETY FIRST. We have never had a shooting -related accident on our range . We intend to continue that record. 2. To provide a reasonably priced shotgun shooting and hunter safety training venue for residents of Plymouth and neighboring communities. 3. To be good neighbors and tax -paying members of the community. Our next task is to prepare an acceptable mitigation plan to include: bullet trap repair, bullet containment, bullet recycling, and general lead decontamination. I will be calling you in the next few days to schedule a meeting in your offices to discuss these new requirements and agree on satisfactory completion criteria. It is our intent to have a satisfactory plan completed by Dec. 1997. We look forward to your cooperation and commitment to this schedule. Yours truly, Dennis cc: Mr. Dwight D. Johnson Mr. Glenn Joly !kMdPCity of je rove 9401 Fernbrook Lane, P.O. Box 1180, Maple Grove, MN 55311-6180 612-494-6000 September 2, 1997 Mayor Joy Tierney City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 Dear Joy: My thanks to you, members of the Plymouth City Council, and your staff for participation in our recent joint City Council meeting. I believe it was a productive meeting with an excellent exchange of ideas. As neighboring cities, we face many of the same challenges associated with growth. By working together we can all succeed. If our staff can assist yours with any projects, please contact our City Administrator, Al Madsen, at 494-6001 or myself. Thank you for your dedicated service. Sincerely, Robert A. Burlingame Mayor RAB: cjm "Serving Today, Shaping Tomorrow" AN EQUAL OPPORTUNITY EMPLOYER ®Printed on Recycled Paper containing at least 15% post -consumer paper fibers DATE: August 26, 1997 TO: Council Members and City Mana e FROM: Councilmember pigne SUBJECT: PARTNERSHIP FOR SAFE COMMUNITIES SYMPOSIUM Pursuant to City Council Policy, I am advising you that I will be attending the Partnership for Safe Communities Symposium September 25`, and 26`'' in St. Cloud. As mentioned in the budget hearing on August 20`x, the expenses for this symposium and one night's lodging will be covered by the Public Safety Department budget.