HomeMy WebLinkAboutCouncil Information Memorandum 04-18-1997V
APRIL 18,1997
UPCOMING MEETINGS AND EVENTS
1. COUNCIL MEETING SCHEDULE.
NOTE: Ward 1 Councilmember Tim Bildsoe meets with residents and receives their
comments in the Administration Library, beginning at 6:00 p.m. before each
Council meeting.
APRIL 23 7:00 P.M. BOARD OF REVIEW (RECONVENED)
Council Chambers
MAY 7 7:00 P.M. REGULAR COUNCIL MEETING
Council Chambers
MAY 14 7:00 P.M. SPECIAL COUNCIL MEETING
INTERACTIVE SURVEY WITH NORTHWEST
PLYMOUTH RESIDENTS
Council Chambers
2. CITY OF PLYMOUTH AUCTION, SATURDAY, APRIL 19, 10:00 A.M. Public Works
Maintenance Facility, 14900 23'd Avenue N.
3. PLYMOUTH SENIOR CITIZENS CLUB 25TH ANNIVERSARY PARTY, MONDAY,
APRIL 21, NOON, West Medicine Lake Community Club, 1701 Forestview Lane.
4. PLANNING COMMISSION, TUESDAY, APRIL 22, 7:00 P.M., Council Chambers. Agenda
is attached. (M-4)
5. CITY COUNCIL SUBCOMMITTEE ON ACTIVITY CENTER, TUESDAY, APRIL 22,
7:00 P.M., Medicine Lake Room
6. PACT, WEDNESDAY, APRIL 23, 7:00 P.M., Hadley Lake Room. Agenda is attached. (M-6)
7. MEETING CALENDARS — April, May, and June meeting calendars are attached. (M-7)
b. Notice from the Minnesota Pollution Control Agency of a petroleum storage tank
release at Dahlco Roofing and Sheetmetal, 15525 32"d Avenue N. (I --2b)
c. Summary of Senate Omnibus Tax Bill (Property Tax Article), forwarded by the
Municipal Legislative Commission. (I --2c)
d. New release announcing the hiring of a figure skating director for the Plymouth Ice
Center. (I --2d)
e. News release announcing the City Council proclamation of May 4 as Yom HaShoah
Day, a day to remember Holocaust victims. (I --2e)
f Engineering Division notice and background on information meeting for the Cimarron
East Street Reconstruction Project, No. 7002. The meeting is scheduled for Monday,
April 21, at 7:00 p.m. in the council chambers. (I--2,)
g Spring 1997 edition of the Plymouth Metrolink Connections newsletter. (I --2g)
h. Notice of "Help Our Kids Succeed", a program from the Robbinsdale Area Schools
community group. (I --2h)
3. STAFF REPORTS
a. 1996 Annual Report of Housing and Redevelopment Authority Activities in Plymouth.
(I --3a)
b. Memo from Communications Coordinator Helen LaFave regarding the posting of the
meeting agendas on Channel 37. (I -3b)
c. Memo from Emergency Management Coordinator Tom Saba regarding Tornado and
Severe Weather Awareness Week, April 21-25. (I -3c)
s
CITY COUNCIL INFORMATION MEMO
April 18, 1997
Page 3
4. CITIZEN COMMUNICATIONS POLICY- CORRESPONDENCE
a. Letter to David Eggum from City Engineer Dan Faulkner responding to comments on
deer traffic and signage near Vicksburg Lane and 46" Avenue. The original Eggum
communication is attached. (I -4a)
b. Letters from Community Development Director Anne Hurlburt to Donald and Marie
Butler responding to comments about the Moen/Leuer construction project at 36th and
Vicksburg Lane (97012). The original Butler letters are attached. (I -4b)
c. Letter to Steve Forsberg from Public Works Director Fred Moore responding to
comments about Plymouth snowplowing policies and procedures. A copy of the original
letter to Councilmember Spigner is attached. (I -4c)
d. Letter to Public Works Director Moore from the Sugar Hills Townhomes Association
regarding the common areas in the neighborhood. The letter has been forwarded to
Public Works Director Moore for a response. (I -4d)
A status report on the most recent correspondence is attached. (1-4)
5. CORRESPONDENCE
a. Letter to the Mayor from Marj Eckers and Steven Hoops regarding the Ridgemount
Avenue Reconstruction Project. (I -5a)
b. Letter to City Manager Johnson from Tim and Nancy Doonan praising the efforts of
Water and Sewer Supervisor Greg Cook. (I -Sb)
6. FRIDAY FAX, the League of Minnesota Cities weekly update on legislative activity. (1-6)
PLANNING COMMISSION AGENDA —!�1
® TUESDAY, APRIL 22, 1997
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CITY COUNCIL CHAMBERS
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will
be enacted by one motion. There will be no separate discussion of these items unless a Commissioner,
citizen or petitioner so requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER 7:00 P.M.
2. PUBLIC FORUM
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
5. *CONSENT AGENDA
A. James R. McCleary. Site Plan Amendment to construct a 320 -foot long, 16 to 20 -foot
high noise wall on the west side of the Ameridata site located at 10200 51" Avenue
North. (95015)
6. PUBLIC HEARINGS
A. Patrick Busch. Conditional Use Permit and Variance to build a single family dwelling
on a lot with no frontage on a public road for property located south of Highway 55,
east of Brockton Lane, and north of Medina Road. (97021)
B. Kenneth R. Streeter/TCF Financial Corporation. Site Plan to construct a 4,856
square foot TCF Bank and Variances from the 20 -foot minimum front yard setback, the
20 percent lot coverage minimum and for two signs on one lot for property located
north of Highway 55, and south of 34d' Avenue and Plymouth Boulevard. (97027)
C. Tobin Real Estate. Preliminary Plat to replat Lot 1, Block 1, West Suburban Health
Campus together with vacated old right-of-way into three lots for property located at
the northeast corner of Highway 55 and I-494. (97028)
7. OLD BUSINESS
8. NEW BUSINESS
A. Kris Bransford. Consider initiating Zoning Map Amendment to reclassify property
from PUD to a residential classification for property located at the southeast corner of
Vicksburg Lane and 22nd Avenue North.
9. ADJOURNMENT
A
AGENDA FOR PACT MEETING
CITY OF PLYMOUTH
:3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: April 18, 1997
TO: Members of the Plymouth Advisory Committee on Transit
FROM: John Sweeney, Transit Administrator ,r
SUBJECT: APRIL 23 MEETING
The Plymouth Advisory Committee on Transit is scheduled to hold its monthly meeting on
Wednesday, April 23 at 7:00 p.m. in the Medicine Lake Room (upper level of Plymouth
City Hall).
The agenda for the meeting is as follows: Please note some materials will be distributed at the
meeting.
I. Approval of minutes of the meeting on March 21, 1997
II. Ridership Information 1993 - 1997 and Review of Ridership Statistics for March 1997
(information from George Bentley for March 1997, will be distributed at the meeting).
• Dial -A -Ride
• Plymouth Rider
• Plymouth Metrolink - Route 91
• Plymouth Metrolink - Route 92
• Plymouth Metrolink - Route 93
• System Cost Summary Reports - March 1997
G: ENG%TRANSMPAC nMEMOS%Apr-97
SUBJECT: APRIL 23 MEETING
Page Two
III. Identification of areas of concern and/or recommendations.
IV. Discussion Re: Quarterly Newsletter (attached).
V. Status report Re: Park and Ride site at Four Seasons Mall Shopping Center.
VI. Status report Re: Funding for proposed relocation of park and ride site from Hwy.
55/Co. Rd. 73 to the Waterford Park Plaza Shopping Center.
VII. Continued discussion Re: the Public Transit Facilities Study prepared by LSA Design.
VIII. Other Comments.
cc: Paul Colton, Metropolitan Council
John Mathews, Laidlaw Transit Services, Inc.
Steve Mahowald, Sheri Gingerich and Dana Rude, MCTO
George Bentley, Consultant
S.F. 4/23/97
G: ENG%TRANSTPACTMEMOS%APt-97
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Call to Order:
The Bassett Creek Water Management Commission was called to order at 12:05 p.m., Thursday,
March 20, 1997, at the Golden Valley City Hall by Chairman Enck.
Roll Call:
Crystal:
Commissioner Tom Mathisen Counsel: Charles LeFevere
Golden -Valley:
Commissioner Ed Silberman Engineer: Len Kremer
Medicine Lake:
Commissioner John O'Toole Recorder: Pat Schutrop
Minneapolis:
Alternate Jodi Polzin
Minnetonka:
Commissioner Lee Gustafson
New Nope:
Commissioner Peter Enck
Plymouth:
Commissioner Ron Quanbeck
Robbinsdale:
Commissioner Maria D'Andrea
St. Louis Park:
Commissioner Michael Rardin
Also present: Alternate Fred Moore, City of Plymouth
Alternate David Hanson, City of Golden Valley
Fred Salsbury, City Engineer, City of Golden Valley
Gina Bonsignore, Design Center for American Urban Landscape, U of M
Approval and/or Correction of Minutes:
The minutes of February 19, 1997 were presented. Mr. Gustafson moved and Mr. Mathisen
seconded approval of the minutes. Carried unanimously.
Financial Statements:
1. Mr. Silberman presented the Treasurer's Report as of March 20, 1997. The checking
account balance is $14,891.54. The investment balance is $99,807.39, plus two commercial
papers in the amount of $198,147.56 (due May 13, 1997) and $100,323.49 (due April 15,
1997) for a total investment balance of $398,278.44. The construction account is as
follows:
Construction Account Balance .................................... $141,284.15
Commercial Paper ............................................ $200,626.67
Long -Term Investment ........................................ $1,000,000.()0
Money Held for Medicine Lake ..................................... $5,000.00
Total Construction Account Balance .............................. $1,346,910.82
The construction escrow amount held by the City of Minneapolis is $292,961.13. The
Treasurer's report was accepted as presented and ordered to be filed subject to audit.
2. This Treasurer's report is the final report for the fiscal year 1996. Administrative account
work items (flood control coordination, permits -ROW, and credit application) paid for by
the construction fund are over budget.
Page 1
Mr. Silberman moved and Ms. Polzin seconded the amount of $5,530.50 to be transferred
from the construction account to compensate the net shortage in the administrative
account. Carried unanimously.
3. Treasurer's Bond. Mr. Silberman moved and Mr. Gustafson seconded the motion to
continue the Treasurer's Bond for fiscal year 1997 in the amount of $100. Carried
unanimously.
Presentation of Invoices to be Paid:
The following invoices were presented for approval:
i I.
1. An invoice was received from Barr Engineering Company for professional services during;
the period of November 30, 1996 through January 31, 1997, in the amount of $68,368.36.
This is the final invoice for fiscal year 1996.
Mr. Silberman moved and Ms. D'Andrea seconded approval for payment of the above
claim. Upon call of the roll, the vote was unanimously carried.
2. An invoice was received from Barr Engineering Company for professional services during
the period of February 1-28, 1997, in the amount of $15,877.08.
Mr. Silberman moved and Ms. Polzin seconded approval for payment of the above claim.
Upon call of the roll, the vote was unanimously carried.
3. An invoice was received for the Treasurer's Bond in the amount of $100. Mr. Silberman
moved and Mr. Gustafson seconded approval for payment of the claim. Upon call of the
roll, the vote was unanimously carried.
4. An invoice was received from Wenck Associates, Inc. in the amount of $3,000 for review of
the Minnetonka Water Resources Management Plan. Mr. Silberman advised that the
Commission did not officially approve Wenck Associates, Inc. to perform the review.
With this noted, Mr. Enck moved and Mr. Gustafson seconded approval of authorization
for Wenck Associates, Inc. to review the Minnetonka Water Resources Management Plan
and payment of the claim for the review of the study. Upon call of the roll, the vote was
unanimously carried.
Communications
Chairman:
1. Correspondence was received from the City of Golden Valley reappointing Edward
Silberman as Commissioner and appointing Mr. David Hanson as alternate representing
the City of Golden Valley.
2. Correspondence was received from the Metropolitan Council containing their comments
concerning the City of Robbinsdale's Surface Water Management Plan.
Counsel:
No communications.
Page 2
Corps of Engineers:
1. The Commissioners discussed the draft copy of the Corps newsletter which was included
in the March meeting packet. Mr. Gustafson suggested the heading under the article title
be highlighted to get the readers' attention. Mr. Silberman suggested the heading read:
"...but for Bassett Creek the risk has been reduced..:'
Mr. Kremer presented an updated version of the Corps newsletter with the pictures
rearranged and the article sized to fit in the Sun/Post newspapers. The cost would be
$5,200 to publish the article in the Wayzata/Orono/Plymouth, Hopkins/St. Louis Park,
Minnetonka/Deephaven, Robbinsdale/Crystal/New Hope/Golden Valley, and the North -
Northeast News. It was noted the Minnesota Sun Publications do not reach multiple -
dwelling residents. '`i'
The Corps of Engineers made the following payment suggestions to finance their portion
of the cost:
The Commission make the entire payment and submit a credit as part of the project
to the Corps for reimbursement.
The Corps pay their portion of $2,500 on a Corps credit card.
The Corps request a payment contract from the Corps headquarters to cover their.
portion of the expenses.
Mr. Mathisen moved and Ms. Polzin seconded the motion to ask the Corps to pay their
portion of the cost ($2,500) using the Corps credit card and the Commission will pay the
balance. Carried unanimously.
Mr. Enck asked that the published article be furnished to member cities to distribute to
residents not serviced by the local community newspapers.
Commissioners:
1. Mr. Mathisen presented a resolution passed by the City of Crystal requesting the
Commission form a citizens advisory committee representing cities involved in the joint
powers agreement.
2. On behalf of the new commissioners and alternates, Mr. Gustafson suggested that the
history of the Commission (credits, escrow accounts, water quality policies, ongoing
projects, etc.) be discussed. Mr. Enck directed the Commission counsel and engineer to
prepare a series of topics to present to the Commission over the next few months.
Engineer:
1. A communication was received concerning the grants program announced by the Board of
Water and Soil Resources for wetland mitigations projects. The Commission was
informed by the Minnesota Pollution Control Agency that a grant was issued for the
Medicine Lake project; however, Yellow Medicine Lake was the grant recipient and not
Medicine Lake.
2. A copy of the revised draft operations and maintenance plan for the Highway 100 project
was received from the Corps of Engineers. The Corps also distributed copies to the cities
most affected by the project (Golden Valley, Plymouth, Crystal, and Minneapolis)
requesting their comments.
Page 3
z- o a
The Corps again requested the credit information be gathered and submitted to the Corps
as soon as possible. Mr. William Spychalla, Corps project engineer for the Bassett Creek
flood control project, has been reassigned by the Corps and will no longer be involved on
a regular basis with the project. Mr. Spychalla was replaced by Mr. David Raasch.
3. Presentations of the 1996 Water Quality Study and the North Rice, South Rice and
Grimes Pond Lake and Watershed Management Plan will be deferred to the April
meeting.
New Business:
1. Holiday Station Store: Plymouth. This project was deferred to the April meeting for
discussion.
2. Mr. Enck directed the Commission attorney to send a letter inviting Mr. Dean Chenoweth
to the April meeting to receive a commendation for his 22 years (1974-1996) of service to
the Commission.
3. The Commission will hold its April meeting at the Golden Valley City Hall.
Old Business:
1. Proposed Bylaws Amendment. Mr. LeFevere prepared a draft Bylaws Amendment at the
direction of the Commission during the February meeting. The draft Bylaws Amendment
provides for the Commission to change its regular meeting location by resolution. The
Bylaws now state the specific meeting time (12:00 noon) and the Minneapolis Golf Club as
the official meeting location for the regular meeting of the Bassett Creek Water
Management Commission. If the draft Bylaws Amendment is accepted by the
Commission, a notice of intent to amend the Bylaws will be distributed to all the member
cities in compliance with the Joint Powers Agreement.
Discussion followed. Mr. Rardin suggested that the meeting time also be included in the
draft Bylaws Amendment to allow for more flexibility. If the Commission decides to make
a change in the location or time, then a one-time notice would be prepared for distribution
to the member cities informing them of the change.
Mr. F. Moore commented that one of the reasons for the recommended change in Bylaws
is for citizen awareness of where and when the Commission meets. He recommended the
Bylaws Amendment not be too vague.
Mr. Mathisen moved and Mr. Rardin seconded the motion directing the Commission
attorney to prepare a draft Bylaws Amendment providing for changes in the Commission's
meeting time and location to be made by resolution. Commission counsel will also inform
the member cities of the Commission's intent to consider adoption of the Bylaws
Amendment at the April meeting. Carried unanimously.
Commission counsel will also prepare a draft resolution stating the change in meeting
location to the City of Golden Valley City Hall.
2. Minneapolis Public Works Facility. A draft resolution was prepared approving a variance
to the Water Quality Management Standards for Minneapolis Public Works Facility in the
City of Minneapolis. The Minneapolis Public Works Facility project was discussed at the
February Commission meeting resulting in the authorization of the draft resolution in
response to the City of Minneapolis' request for a variance.
Page 4
The draft resolution describes the project and lists the restrictions the City found when
they tried to investigate the possibility of implementing a variety of best management
practices on the site.
Mr. Silberman moved and Mr. Mathisen seconded the motion to adopt the resolution
approving a variance for the Minneapolis Public Works Facility in the City of
Minneapolis. Carried with one abstention (City of Minneapolis).
Miscellaneous
1. Ms. Polzin introduced Ms. Gina Bonsignore of the Design Center for American Urban
Landscape (the Center) at the University of Minnesota. The Center was retained to
provide technical assistance to the Minneapolis Public Housing Authority in their
investigation of redevelopment of the Sumner -Olson Public Housing area of Minneapolis
which rests on top of the older portion of Bassett Creek. Ms. Polzin invited
Ms. Bonsignore to discuss the proposal's green space and water particulars of the project
used to help form the recommendations for the proposed project. The project would
essentially reopen the old Bassett Creek tunnel. Currently, most of the area north of the
creek in the Bassett Creek watershed is drained by the old tunnel and maintenance
inspections are performed routinely by the City of Minneapolis.
For informational purposes, Ms. Bonsignore presented slides of the proposed project area.
The Center approached the proposal from a physical design perspective.
It was determined after studying the soils in the area that there may be a clay soil
problem. A review of the clay soil consisted of the extent of the clay soil problem, how
will this affect the foundations of existing buildings and new construction. Focus groups
were formed to study alternatives and opportunities.
In addition to the soils, the sources of waters affecting the area were studied. A
hydrologic analysis will be performed if the proposal becomes an active project.
Adjournment:
It was moved by Mr. Gustafson and seconded by Mr. Rardin that the meeting adjourn.
Chairman Enck adjourned the meeting at 2:00 p.m.
W. Peter Enck, Chairman Pat Schutrop, Recorder
Date:
Tom Mathisen, Secretary
Page 5
- is
o
CITY OF PLYMOUTH
PLANNING COMIVIISSION MINUTES
APRIL 8, 1997
MEMBERS PRESENT: Chairman Mike Stulberg, Commissioners John Stoebner,
Roger Berkowitz, Allen Ribbe, Bob Stein, and Kim
Koehnen
MEMBERS ABSENT: Commissioners Bob Stein and Jeff Thompson
STAFF PRESENT: Planning Supervisor Barb Senness, Planners Shawn Drill,
and Kendra Lindahl, City Engineer Dan Faulkner, and
Clerical Supervisor Denise Hutt
1. CALL TO ORDER:
2. PUBLIC FORUM:
3. APPROVAL OF AGENDA:
4. APPROVAL OF MINUTES:
MOTION by Commissioner Koehnen, seconded by Chairman Stulberg recommending
approval of the March 25, 1997 Planning Commission Minutes. Vote. 4 Ayes.
MOTION carried on a unanimous vote. (Commissioner Berkowitz abstained.)
5. CONSENT AGENDA:
6. PUBLIC HEARINGS:
A. PAUL HANSON AND REMAX RESULTS, INC. (96177)
Chairman Stulberg introduced the request by Paul Hanson and Re/Max Results, Inc.
for a Lot Division and lot width Variances for property located at 9705-27' Avenue
North. Under the proposal, the site would be subdivided into two lots. The existing
home located in the east portion of the site would remain, and a new home would be
constructed in the west portion of the site. The variances would allow the lots to be 97
feet wide, where 110 feet is specified under the ordinance.
Planner Drill gave an overview of the April 1, 1997 staff report.
Planning Commission Minutes
April 8, 1997
Page #81
Commissioner Ribbe asked where the pipe would begin. Planner Drill replied at the
front lot line along 27`� Avenue.
Commissioner Berkowitz asked if the pipe would be a catch basin. City Engineer
Faulkner explained that there would be a 21 -inch pipe with a flared end section that ties
into the 42 -inch storm sewer line in the north portion of the westernmost lot (Parcel
A).
Commissioner Stoebner asked when the ordinance was enacted that would require a
110 -foot setback. Planner Drill answered that its been roughly since the late 1960s.
Commissioner Stoebner asked if the applicant has owned the property since 1950.
Planner Drill replied affirmatively.
Chairman Stulberg introduced Paul Hansen, representing the petitioner.
Mr. Hansen stated that his parents own the property in question and he is representing
them. He stated that his parents have owned and lived on the property since 1950. It
was always their intention to someday divide the property for their financial retirement.
Mr. Hansen explained that the topography of the lot is very steep and is unique. The
proposed new lot would not interfere with the neighborhood's view as it is further
down the hill. Both parcels would be about 27,000 square feet. He stated that the
parcel across the street was originally sold as two properties for homes, but regularly
flooded so they were not built. The City acquired the property and turned it into a
park. Mr. Hansen stated that he concurs with the staff report with the exception of
Condition #13 of the approving resolution. Mr. Hansen stated that he proposes a 24 -
inch corrugated metal pipe as it has more resistance and has one and three-fourths more
handling capability than the existing 18 -inch pipe. Mr. Hansen did not think that the
City should require a small land owner to be responsible for the cost of the
improvement, as it would benefit developers north of the site.
Commissioner Ribbe asked if the applicant was confident that the reduced size of pipe
would handle the drainage runoff. Mr. Hansen commented that it is a difficult site, but
assured that the 24 -inch pipe will handle the runoff better than the existing culvert
under the road.
City Engineer Faulkner stated that the reason the City is requiring a 42 -inch pipe is
because it is a requirement of the Comprehensive Storm Drainage Plan. The City has
allowed some leeway by not requiring it all the way to 26' Avenue. He offered that if
the applicant has an engineer that can rebut the Comprehensive Storm Drainage Plan,
staff would take the matter under consideration. City Engineer Faulkner stated that the
reason the City is not requiring it all the way to 26' Avenue is that the open channel
that is in place now will handle the flow.
iPlanning Commission Minutes I
April 8, 1997
Page #82
Mr. Hansen stated that a typical developer is causing some of the additional water
burden, but they are not doing anything that would increase the flow.
Commissioner Koehnen asked that with the recommendations made by the City, will
the lot be buildable. City Engineer Faulkner replied that the applicant would have to
do soil borings to see if the lot is buildable; staff is indicating that the storm drain
would handle the additional home.
Chairman Stulberg opened the public hearing.
Chairman Stulberg introduced Stanley Lueck of 9710-26d' Avenue North. Mr. Lueck
stated that a 24 -inch pipe would not handle the water. He commented that water comes
over 27' Avenue now, and if the applicant isn't required to put it through to the road,
it won't help the situation. He stated that it will erode the line of the creek. Mr.
Lueck stated that it would be a safety hazard for children. Mr. Lueck asked if there
was a possibility that he could sell off a portion of his lot.
Chairman Stulberg introduced Sandy Peterson of 9730-26' Avenue North. Ms.
Peterson stated her concern with the safety issue of the storm drain and asked if it
would be blocked off, as children play at the nearby park. She stated that there were
trees cut down last year on the applicant's property and asked if they were considered
in the calculation for the Tree Preservation Ordinance.
Chairman Stulberg introduced Bill Thompson of 9640-26' Avenue North. Mr.
Thompson stated that his main concern is the creek and the direction that the water will
flow through the pipe. He stated that the water will run at a faster pace through the
pipe straight down in into the creek. He commented that a redirection of this flow will
erode his property. Mr. Thompson stated that he wants the city to put in writing that
they will repair his property if it is eroded because of the approval of this application.
Mr. Thompson stated that the 24 -inch pipe proposed by the landowner will not handle
the flow of water. Mr. Thompson also indicated a concern with a 42 -inch pipe and
children playing nearby at the park.
Chairman Stulberg introduced Thomas. Zaun of 9700-26' Avenue Noth. Mr. Zaun
stated that he has been maintaining the creek since he purchased his property in 1982.
He stated that he is opposed to putting in a culvert all the way to 26`, Avenue, as it
would flow into his back yard. Erosion is a problem that he is constantly dealing with.
Mr. Zaun stated that straightening out the pipe will only make the water flow faster,
and the water can't be handled the way it is now. Mr. Zaun wants a guarantee from
the City to make repairs if his property gets flooded. Mr. Zaun added that the safety
of the children in the neighborhood is also a major factor that should be considered.
Chairman Stulberg closed the public hearing.
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April 8, 1997
Page #83
City Engineer Faulkner stated that the Comprehensive Storm Drainage Plan has shown
a 42 -inch pipe basically the length of the property since 1980. The water that couldn't
get into the 42 -inch pipe would swale overland and then dump back into the existing
open channel. He stated that the City requires a trash guard over both sides of the
pipe. They would need to put in sufficient rip -rap to slow the water down and then get
back into the existing flow. The City also requires a Site Improvement Performance
Guarantee for a two year period, and that if erosion occurs, the developer would have
to remedy it. The proposed change would basically maintain a status quo in the water
condition as it is today.
Planner Drill stated that there is presently an informal trail through the site, but could
not predict if a new owner would allow it to continue. There is a fairly wide grassy
area along the eastern route near the Highway 169 entrance/exit ramps. The informal
trail is not part of the City's Comprehensive Plan, so staff did not require the land
owner to dedicate land or easement. Planner Drill explained that the Tree Preservation
Ordinance requires a survey at the time of application. Trees cut down previously
were not counted, as the City can not dictate how many trees an owner can cut down
on their own property.
Commissioner Koehnen asked if the property north of the site is already developed.
Planning Supervisor Senness replied affirmatively.
Chairman Stulberg asked if the pipe would have to be straightened and then go down to
26th Avenue. City Engineer Faulkner stated that there is an existing open channel that
can handle more than the pipe. can. He explained that there is currently an 18 -pipe
along 27' Avenue that goes under 27' Avenue and goes south. The pipe is undersized
for what currently occurs. In the future the City could put in a 42 -inch pipe to tie into
the existing 42 -inch pipe.
Commissioner Koehnen asked if the City would go ahead and make changes if this
application were not approved. City Engineer Faulkner replied negatively, as the
existing channel already handles the current flow. The problem is north of 27'
Avenue. Commissioner Koehnen asked if the temporary piece of pipe would go in
only if this application was approved. City Engineer Faulkner replied affirmatively.
Commissioner Ribbe asked how temporary the pipe would be. City Engineer Faulkner
responded that it is already an existing condition, and it would wait until the City
Council decides to upgrade the street and then the storm sewer would be done at that
time.
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April 8, 1997
Page #84
Commissioner Ribbe stated that it seems that the pipe would accelerate the flow of
water and create an even worse situation. City Engineer Faulkner replied that the
development would replicate existing conditions and not worsen it.
MOTION by Commissioner Berkowitz, seconded by Commissioner Stoebner
recommending approval of a Lot Division and Variances for Paul Hansen and Re/Max
Results, Inc. for property located at 9705-27' Avenue North.
Commissioner Ribbe commented that he would not support the motion due to the fact
that he feels the application does not meet #3 and #5 of the Variance Standards.
Commissioner Koehnen commented that the proposal may not meet #7 of the Variance
Standards, but she would have to rely on City staff for their expertise and
recommendation.
Commissioner Berkowitz stated that most applications have some water concerns, but
the City does require a Site Improvement Performance Agreement and inspections.
Commissioner Stoebner stated that a lot of the problems brought up already exist and
will continue because the current pipe under 27' Avenue is inadequate, but will be
remedied when the City updates the street. This application will not increase the
problem.
Commissioner Berkowitz commented that Parcel A is being used for pedestrian traffic
to the park, and an easement for a trail at this location would be nice.
Roll Call Vote. 4 Ayes. MOTION carried on a 4-1 Vote. (Commissioner Ribbe
voted Nay.)
B. INDEPENDENT SCHOOL DISTRICT 284 (97022)
Chairman Stulberg introduced the request by Independent School District 284 for an
Interim Use Permit to continue use of the relocatable classroom structure at Greenwood
Elementary School, 3635 County Road 101.
Planner Drill gave an overview of the March 27, 1997 staff report.
Chairman Stulberg introduced Natalie Malphrus, representing the petitioner.
Ms. Malphrus stated that she concurs with the staff report. She explained that the
school district has done several things to help with the overcrowding, including
changing their internal boundaries to redistribute some students to other schools. She
indicated that next year the elementary schools will have Kindergarten throVgh fifth
Planning Commission Minutes T
April 8, 1997
Page #85
grade, the middle school will have sixth through eighth grade, and the new high school
will have ninth through twelfth grade.
Chairman Stulberg introduced Joe Mattson, representing the petitioner. Mr. Mattson
stated he was also available to answer any questions.
Chairman Stulberg opened and closed the public hearing, as there was no one present
to speak on the issue.
MOTION by Commissioner Stoebner, seconded by Commissioner Koehnen
recommending approval of an Interim Use Permit for Independent School District #284
to allow continued use of a relocatable classroom structure at Greenwood Elementary
School, 3635 County Road 101. Roll Call Vote. 5 Ayes. MOTION carried on a
unanimous vote.
Chairman Stulberg called a recess at 8:15 p.m., and reconvened the meeting at 8:29
p.m.
C. MOEN LEUER CONSTRUCTION (97012)
Chairman Stulberg introduced the request by Moen Leuer Construction for Rezoning
from FRD (Future Restricted Development) to B -C (Business Campus), Preliminary
Plat, Site Plan and Conditional Use Permit for construction of two office/showroom
buildings of 82,747 square feet and 56,000 square feet to be known as West Glen
Corporate Center for property located south of 36' Avenue North, east of Dunkirk
Lane, north of Highway 55.
Planner Lindahl gave an overview of the April 4, 1997 staff report.
Chairman Stulberg asked if the City has been advised as to the ownership of Outlot B.
Planner Lindahl replied that the City does own it, and retained ownership for access to
this property.
Commissioner. Ribbe asked if the City Attorney had made a ruling that the City has
clear title to Outlot B. Planning Supervisor Senness stated that all information was
referred to the attorney and he has determined that the City owns the parcel, and any
outstanding issues are being taken care of.
Commissioner Ribbe asked what the elevation is of Building #2. Planner Lindahl
replied that the applicant may be better able to answer the question, but the clear height
inside the building is 18 feet.
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April 8, 1997
Page #86
Commissioner Berkowitz asked what the difference is between the O -R and B -C zoning
districts. Planner Lindahl answered that the B -C district has a higher level of
amenities, landscaping and building finish, multiple tenants, and multiple buildings.
Planning Supervisor Senness added that the O -R district is a transitional district, offices
are permitted uses, and higher density residential uses are conditional.
Chairman Stulberg introduced Brad Moen, the petitioner. Mr. Moen stated that with
the proposal, they wanted to create an appearance of one building. He stated that these
buildings are not office/warehouse buildings, but rather showrooms. He indicated that
they don't have to do the berming along the 36' Avenue side, it is just indicated on the
plan as an alternative. He stated that if the residents don't want it, he would eliminate
it from the plan. Chairman Stulberg stated that if the applicant can't get an easement
from the residents, they couldn't put in the berming. Planner Lindahl stated that if the
applicant does not do the berming, they would have to come back for a Site Plan
Amendment. Mr. Moen commented that he was not aware of that, and if that is the
case, he would like to take the berming off of the plan. Mr. Moen stated that they are
trying to attract tenants that generates traffic during normal business hours.
Commissioner Berkowitz asked the applicant what sort of truck traffic is anticipated.
Mr. Moen replied that they are not anticipating any big truck traffic, mainly U.P.S.
vans or small mini -vans. He stated that the height of the building does not denote high
manufacturing or warehousing use. They are looking at high tech office, showroom,
and laboratory uses.
Commissioner Ribbe asked what the exterior plan elevation is of building two. Mr.
Moen replied that the height does go up and down about one and one half feet, but is
approximately 21 -feet. He added that the residents will almost be looking over the top
of the building, but with berming, they would not be able to see the building.
Commissioner Ribbe asked if the Conditional Use Permit is essential since the
applicant anticipates mainly office use. Mr. Moen explained that they would like a
blanket Conditional Use Permit, so they don't have to come to the City for approval of
prospective tenants. It would cause a time delay and they may lose prospective tenants
because of it.
Chairman Stulberg opened the public hearing.
Chairman Stulberg introduced letters that were attached to the staff report from
Terence Moriarity, President of Sugar Hills Townhomes Association, Inc, dated March
19, 1997, Elizabeth & John Wirig of 3635 Zanzibar received March 25, 1997, Bruce
Overlid of 3605 Zanzibar Lane dated March 16, 1997, Terence Moriarity, Donald
Butler, Charles Prescott, and Richard Kenny dated March 12, 1997, Stephen & Jill
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April 8, 1997
Page #87
Wolpert dated March 8, 1997, Roger and Carol Handberg of 3630 Zanzibar Lane
North dated March 6, 1997, all in opposition to the proposal.
Chairman Stulberg introduced letters received at the meeting from Burton Schwarz of
3650 Black Oaks Lane dated March 31, 1997, Roger Handberg of 3630 Zanibar Lane
received April 7, 1997, and Joe Richter, Hydrologist from the Minnesota Department
of Natural Resources dated March 5, 1997.
Chairman Stulberg introduced Deb Dybdahl of 3610 Archer Lane. Ms. Dybdahl stated
that she is the only person that has children in the townhomes. She indicated that it is
already dangerous for her children to walk to the bus stop and with the proposal, and
the traffic that will be generated with the fitness center and ice arena, it will be even
more dangerous. She asked why you can't build a road over a wetland out to Dunkirk
Lane, if you can put a building on a wetland.
Chairman Stulberg introduced Roger Handberg of 3630 Zanzibar Lane North. Mr.
Handberg submitted an outline of his concerns and questions. Mr. Handberg asked the
following questions:. 1. Has there been any changes in the designated land use guide
for the plat being considered between January 1, 1995 and December 18, 1996? 2.
When was this specific plat designated as Future Restricted Development? Why was
this plat changed when the abutting undeveloped properties remained as Office
Residential? Mr. Handberg commented that he looked at several properties in
Plymouth that are designated Business Campus districts and every one of them have
been constructed with excellent designs and usage to match the abutting properties plus
they have multiple access to major or minor street connectors, plus controlled accesses
at nearby arterials. 3. How has the City designated 36`h Street and how does this meet
the requirements of the City Code and Comprehensive Plan? 4. What is the
anticipated average daily trips for this area and especially 36' Street in the Sugar Hills
area? 5. How will this plan meet the pedestrian circulation requirements of the
Comprehensive Plan? Mr. Handberg stated that he performed a brief study of the
present traffic densities and speeds to understand the impact of access for the new
development onto 36' Street at Zanzibar Lane. He stated that without some kind of
traffic controls at the intersections of 3e Avenue with County Road 9 and/or
Vicksburg Lane, he believed that the proposal would create a major public safety
problem. 6. Has Plymouth considered other possible accesses such as a frontage road
next to Highway 55 for this Site Plan? 7. Is there a conformance matrix available to
look at? If not, when will there be one? 8. How does the site meet the requirements
of Section 21002.02 of the Zoning Ordinance as is related to the first paragraph and
items 1, 5, 6, and 9? 9. How will the Planning Commission address the potential
adverse effect of the proposed amendment as defined in Section 21010.01, Subdivision
5? 10. How will the Commission address 21015.01 and the possible adverse affects of
Section 21015.02, Subdivision 5, b, and c? 11. Has an environmental assessment
worksheet or impact statement been initiated and or completed for this proposal? Mr.
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April 8, 1997
Page #88
Handberg commented that since the neighbors are all owners of Outlot C, they are very
concerned about the outcome of these evaluations. 12. Has the City defined the level
of wetland for Outlot C and do the neighbors have to be concerned with any other
wetlands on the abutting properties that they own? 13. The proposal seems to be in
non-conformance with several of the requirements in Sections 21670.04 and 21670.05.
Do these have to be resolved before approval of a Conditional Use Permit? 14. When
will the City determine if it meets all the requirements of Section 21045.07, and will
this evaluation be available to the public? 15. What is the plan to meet glare, as
referenced in Section 21105.06? Mr. Handberg stated that staff has already answered
the question. 16. Why does the plan not seem to conform to Section 21105.11,
Subdivision 2 a., b. and c.? 17. Why does the plan not seem to meet Section 21130.3,
Subdivision Lb. or Section 21135.01 and 21135.05? 18. How was the number of
parking spaces determined? 19. What assumptions were made to establish the number
of loading spaces? 20. What is the signing plan? Mr. Handberg commented that staff
has already answered the question. 21. What specific permitted use is it to be an
accessory to? 22. Can staff identify the percentage of the total gross square footage
and for what permitted use? 23. Can staff show how the percentage requirement is
met with this proposal?
Mr. Handberg stated that the plan looks like more for industrial use than for Business
Campus, and there seems to be numerous requirements that are not being met. He
recommended that the Commission reject the Conditional Use Permit as presently
submitted. Mr. Handberg suggested that the Commission reject the rezoning request as
the application does not meet the Comprehensive Plan nor does it meet the
requirements of the Business Campus District. Reject the application of the
Preliminary Plat and Site Plan since the application is not in conformance with the
Zoning Ordinance.
Chairman Stulberg introduced. Donald Butler of 3640 Black Oaks Lane. Mr. Butler
stated that the residents have had a short amount of time to review the proposal, and
that there seems to be a lot of unanswered questions. He stated that the residents
would like more time to review the proposal. He stated his concern for the type of
facility and the potential traffic hazards.
Chairman Stulberg introduced Louis Cerulli of 3675 Black Oaks Lane. Mr. Cerulli
stated that he is concerned with the traffic and the question of safety with no sidewalks.
He commented that there has to be a better alternative. Mr. Cerulli stated that the
aesthetics of the building look fine.
Chairman Stulberg introduced Jackie Dailey of 3615 Zanzibar Lane North. Ms. Dailey
declined to comment.
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April 8, 1997
Page #89
Chairman Stulberg introduced Jack Dailey of 3615 Zanzibar Lane North. Mr. Dailey
commented that it is already a traffic hazard on 36' Avenue and this proposal would
make it a complete disaster.
Chairman Stulberg introduced Terence Moriarity of 3630 Black Oaks Lane. Mr.
Moriarity, stated that he is the President of Sugar Hills Homeowners Association. Mr.
Moriarity stated that in a letter from the applicant, it referred to a neighborhood
meeting. He stated that none of the townhome owners were present at that meeting.
He stated that many of the residents didn't learn about the proposal until after that
meeting. He stated that the residents don't object to the architecture of the building,
but rather are concerned with traffic and safety. Mr. Moriarity stated that the residents
did not know that the City acquired Outlot B to be used as an access for 36' Avenue.
He commented that the original traffic study plan was based on two streets, one wider
one and one residential. The City chose to change that by softening the curve and
renamed the street to 36' Avenue. He stated according to Director Moore, the reason
for the curves and changes in elevation is to deter speed. Mr. Moriarity commented
that the change has not deterred the speed. Mr. Moriarity stated that at the time the
traffic study was done, it didn't take into account this proposal. Mr. Moriarity stated
that he has not seen a development sign for the proposal. He asked how the City can
assure that the landscaping for the project is done accordingly to the Landscape Plan.
Chairman Stulberg introduced Carol Siefert of 3620 Black Oaks Lane North. Ms.
Siefert stated that she has no particular issue with the architecture of the proposed
buildings. She stated that safety and access are the main issues.
Chairman Stulberg introduced John Seifert of 3620 Black Oaks Lane North. Mr.
Siefert stated his concern is traffic and the access point of the proposal.
Chairman Stulberg introduced Clark Tyler of 3600 Archer Lane. Mr. Tyler
commented that when he purchased his home, he looked forward to the short walking
distance to Cub Foods, Hennepin County Library, the theater and the fitness center.
He said because of the high speed of traffic on 36' Avenue and Vickburg Lane, it
makes it virtually impossible. He is concerned with the increased traffic that this
proposal would bring.
Chairman Stulberg introduced Elizabeth Wirig of 3635 Zanzibar Lane. Ms. Wirig
stated that she is concerned with the rezoning from Future Restricted Development to
Business Campus. She said that traffic and safety is what she is concerned with. She
commented that she wouldn't see the proposed ponding and other landscaping from her
home, as it is proposed to be along the Highway 55 side. Ms. Wirig stated that there
has to be another way to handle the traffic. She suggested that access from Highway
55 be checked into further. She asked if the proposed buildings would be finished at
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April 8, 1997
Page #90
one time. Ms. Wirig wanted to know if there will be any shift workers or trucks at
night. She asked if the City has any ordinance pertaining to trucks.
Chairman Stulberg introduced John Wirig of 3635 Zanzibar Lane North. Mr. Wirig
stated his concern with an increase in traffic and the safety of adults and children that
have to walk along 36d' Avenue.
Chairman Stulberg introduced Jill Wolpert of 3625 Zanzibar Lane North. Ms. Wolpert
stated that the proposal does not meet the Conditional Use Permit standards. She stated
that the proposal will endanger public safety. The traffic study indicated that it could
handle this type of business, but 36' Avenue isn't even shown on the plan. She asked
staff to comment on the existing study and the rejection of any further traffic study.
She stated that the staff report referred to diminishing of property values. She
commented that a warehouse would diminish property values. She stated her concern
for communication to the residents. She said there was no evidence of a sign on the
site, and that if there was a sign, it should have been posted on the 36' Avenue side, as
it affects the residents. She requested further consideration be given for an alternative
access to the site.
Chairman Stulberg introduced Charles Prescott of 3660 Black Oaks Lane North. Mr.
Prescott stated his concern is with the existing traffic, which is already bad. He asked
if there would be any overnight truck parking. Mr. Prescott asked if the square footage
allowed is cumulative or in each building. He asked how the City would police the
warehousing/manufacturing percentage, and if they would give notice to the owner
before going to the site.
Chairman Stulberg introduced Carl Fazio of 16015-36' Place North. Mr. Fazio stated
that he was concerned with diminished property values. Mr. Fazio suggested that 36'
Avenue be cut in half with two dead ends streets to prohibit traffic going through. By
doing so, it would provide more of a walking community.
Chairman Stulberg introduced Joy Rude of 16035-36' Place North. Ms. Rude stated
that there have already been major accidents on 36' Avenue and Vicksburg Lane. She
stated that she is not opposed to the outside of the building, but her main concern is
with the traffic it will generate. She stated that she would like consideration of a
different access to the site.
Chairman Stulberg introduced Andrew MacKenzie of 3665 Yuma Lane North. Mr.
MacKenzie concurred with all issues brought up by the residents. He stated that the
City needs to look at a better access solution, and a better definition and limitation of
warehousing. He anticipates the proposal would cause a reduction in his property
values. He commented that the developer should consider what will go on the top of
the building since the neighbors will see it.
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April 8, 1997
Page #91
Mr. Moriarty asked if any consideration has been given to using another parcel owned
by the City along County Road 9 for access to the site.
Chairman Stulberg introduced Jackie Brenner of 3665 Black Oaks Lane. Ms. Brenner
stated her concern with safety. She stated that the possibility of increasing the number
of buildings on the site would be hard to accept. She stated that the applicant shouldn't
need 14 loading docks for the use they anticipate. She commented that a computer
operation normally goes 24 hours per day.
Chairman Stulberg closed the public hearing.
Planner Lindahl stated that the majority of Mr. Handberg's questions were addressed in
the staff report. She stated that the property was never zoned Office Residential (O -R),
it has always been zoned Future Restricted Development (FRD). Planning Supervisor
Senness stated that if a property was FRD prior to December 1996, it remained FRD
after the new Zoning Ordinance took affect. Planner Lindahl commented that other
properties currently zoned O -R were part of a PUD. Since the guiding of these parcels
is commercial office, when the City eliminated the PUD in December, the
commercially guided sites in the PUD were zoned O -R. They could also have been
zoned B -C and been consistent with the plan.
In response to specific questions raised by Mr. Handberg, Planner Lindahl stated that
the Comprehensive Plan has a trail/sidewalk plan. This site does not have frontage
along 36' Avenue, so it would be difficult to require a trail or sidewalk. The proposal
does comply with the current comprehensive plan. Staff have considered other
accesses to the site, but Outlot B was designated to provide access to this particular
site, which limits staff's ability to require the applicant to consider something else.
Planner Lindahl stated that FRI) is considered a holding zone until development is
proposed, and B -C is compatible with the commercial guiding. An EAW is required
only when the floor area exceeds 300,000 square feet. The proposal complies with all
sections in the ordinance pertaining to wetlands, and DNR approval is required, and is
a condition of approval. No outside storage is allowed, and is a condition of approval.
Planning Supervisor Senness stated that overnight parking would be allowed in
compliance with the screening requirements, so it would be possible. The City has a
general nuisance ordinance and state noise requirements that would have to be complied
with. Planner Lindahl stated that Building #2 does provide screening from the
residential area, and screening is also provided for rooftop equipment. ' Pertaining to
determination of parking spaces, you have to take the square footage of building, and
take 10 percent off the top for hallways and wasted space. Then staff looked at office
use of one parking space for each 250 square feet of floor area. Staff had to
generalize, as there are no specific tenants. If it was all office space, 499 parking
spaces would be required. Chairman Stulberg stated that with office use, you could be
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April 8, 1997
Page #92
'' Iii `b
Y
forcing more traffic into a difficult traffic situation. Planner Lindahl stated that the site
is required to have minimum of six loading areas. The applicant has more than met
that requirement. It is difficult to estimate the overhead doors that will be needed and
some may be eliminated. Chairman Stulberg stated that six to 20 loading docks would
be possible. Planner Lindahl concurred. Planner Lindahl stated that two signs are
allowed per the Zoning Ordinance. No blinking or flashing signs are allowed. A
monument sign can be up to 36 feet high. Planner Lindahl commented that a minimum
of 67 percent would be permitted uses. Planner Lindahl stated that the plan of eight
loading spaces complies with loading area requirements and accessory area.
Pertaining to the staff report referring to a reduction in home values, Planner Lindahl
explained that she was quoting the Conditional Use Permit standards.
In reference to issues raised on notification of residents, Planner Lindahl explained that
notices were sent to those residents within 500 feet of the subject property and a legal
notice was published in the Plymouth Sun -Sailor. As a courtesy, the development sign
was placed on this property. Planning Supervisor Senness commented that staff has
had some trouble recently communicating with public works in the placement of the
development signs, but they are trying to work through the issue. She admitted that the
development sign was probably not in the best location for people to see.
City Engineer Faulkner said that the City .purchased the two lots near County Road 9
because of the wetland mitigation requirements for the County Road 9 project.
Planner Lindahl stated that the Comprehensive Plan and the Land Use Guide Plan takes
into account an entire area, but staff can only look at specific proposals by a particular
land owner, and not properties that are under a separate ownership.
Planner Lindahl stated that the a traffic study is done when guiding is changed, and this
proposal is consistent with the Comprehensive Plan, therefore no traffic study is
required. This was guided as limited business and office uses were taken into account
with the last study.
Chairman Stulberg asked if Building One had a permitted use, and they could fit the
entire 33 percent warehouse use in that building, would it be allowed. Planner Lindahl
replied affirmatively, if square footage worked out. The City would monitor the
percentage through the tenant finishes, as it is constructed. An inspection is not
necessarily announced, but staff does need permission to go into the facility. An
inspection may or may not be scheduled in advance.
Mr. Moen stated that they intend on building one building at a time. The project
should be completed by mid -summer. He stated that he doesn't foresee any shift work,
but couldn't guarantee that there would not be any. He stated that the project alludes to
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April 8, 1997
Page #93
more showroom uses. He said that they have looked at using 15 -foot clear ceilings,
but it is hard to obtain financing. With the proposed buildings, it has a number of
constraints would not allow traditional warehousing. The more office use you have,-
the
ave;the more traffic it generates.
Pertaining to whether they could add another building, Planner Lindahl stated that they
couldn't fit another building on the site because of the wetlands.
City Engineer Faulkner stated that the PUD was approved in 1992, and the developer
suggested 36`' Avenue to perform a minor type collector function. The City required
the developer to dedicate Outlot B to the City. The City purchased and created three
acres of wetland mitigation for the County Road 9 project. He said that the City is
looking at 36' Avenue and Vicksburg Lane pertaining to the number of accident
reports. The City will probably need to monitor the accesses off of 36' Avenue and
County Road 9 for future warrants. City Engineer Faulkner stated that with the other
O -R site, there may be some opportunity to look at other possibilities. With the
development of the O -R site, it could be a possibility to dead-end 36' Avenue, but then
you would force traffic out through Yuma Lane. By doing that, there would be cul-de-
sac and fire lane issues. The O -R property could be a chance to require a sidewalk
when it comes forward for development. All plans go through the Development
Review Committee process, in which all City departments are involved to ensure that
proposed .developments meet all the safety requirements. City Engineer Faulkner
stated that streets are designed a little wider for bikers and pedestrians to be on the
side. Planning Supervisor Senness stated that there really isn't any property in this
proposal to dedicate for a sidewalk since they are getting their access through an outlot.
Mr. Moen presented the Landscape Plan. Planner Lindahl commented that the City
requires a Site Improvement Performance Agreement to ensure that the landscaping is
done. Planning Supervisor Senness stated that a letter of credit will also cover erosion
control.
Mr. Moen apologized for his narrative in the staff report, indicating that he had mixed
up the dates that they met with residents. He commented that this proposal has the
lowest impact on traffic.
Commissioner Koehnen asked if the developer were planning to eliminate the berm that
is indicated on the plan. Chairman Stulberg replied that since it currently shows on the
plan, the developer would have to come back to the Commission with a Site Plan
Amendment if they decided not to do the bermining, or couldn't get an easement from
the homeowners.
Commissioner Koehnen asked if the Commission can address the school bus stop
concern, and if staff could address the reference to accessory use and the percentage.
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April 8, 1997
Page #94
Planner Lindahl replied that the school bus stop issue would have to be taken up with
the school district. Planning Supervisor Senness stated that the 30 percent in Mr.
Handberg's letter was referring to accessory uses, which are permitted uses.
Accessory use in this case is conditional, and there is not a stated percentage associated
with that. The steps are outlined in the staff report as to how staff came to the
conclusion.
Commissioner Ribbe commented that most of the residents are worried about traffic
and safety, and wondered if there could be a way to construct an exit to enable traffic
to go across those tiny City owned parcels, or to construct an interior road to the
project. Mr. Moen replied that the outlots are all water. There isn't anything out there
but wetland, and a bridge would cost more than the proposed buildings. Planning
Supervisor Senness stated the other issue would be how to get to it. The wetland
precludes how to get to it even if you could have access.
Commissioner Berkowitz asked if staff received a clarification of the possibility of
potential access to Highway 55. Planner Lindahl replied that staff did not submit this
proposal to MnDot for access to Highway 55. City Engineer Faulkner stated that the
question has been asked on previous proposals along Highway 55, and the answer has
been no.
MOTION by Commissioner Koehnen, seconded by Commissioner Berkowitz
recommending approval of the Rezoning from FRD (Future Restricted Development) to
B -C (Business Campus) and Findings of Fact for Rezoning of property located south of
36d' Avenue, north of Highway 55, and east of Dunkirk Lane.
Commissioner Koehnen stated her reason for approval is that the application complies
with the Comprehensive Plan. Commissioner Berkowitz commented that the zoning is
appropriate for the site. He stated that he sympathizes with the residents concerns
about vehicle and pedestrian traffic, but the greater impact will be from Cub Foods and
the fitness center, and not necessarily with this application. He encouraged the
residents to talk to the City regarding this issue.
Roll Call Vote. 4 Ayes. MOTION carried on a 4-1 Vote. (Commissioner Ribbe
voted Nay.)
MOTION by Commissioner Koehnen, seconded by Commissioner Berkowitz
recommending approval of a Preliminary Plat and Site Plan for Moen Leuer
Construction for property located north of Highway 55, south of 36" Avenue, and east
of Dunkirk Lane.
Commissioner Ribbe voiced his frustration that there are no answers for the traffic
issues. He stated that he can't accept that 36' Avenue is a safe and logical
Planning Commission Minutes
April 8, 1997
Page #95
thoroughfare for traffic. Commissioner Stoebner stated that the rezoning is
appropriate, but access is a problem. Commissioner Berkowitz asked if the
Engineering Department looked at installing stop signs, although he acknowledged that
400 cars per day probably wouldn't warrant one.
MOTION to Amend by Commissioner Berkowitz, seconded by Commissioner Ribbe
to add a condition to the approving resolution requiring a four-way stop at Zanzibar
Lane and 36' Avenue.
Chairman Stulberg stated he would prefer recommending that the City Council order a
traffic study. He believes that the rezoning is appropriate, and the Conditional Use
Permit is in order. Commissioner Koehnen stated her preference for a traffic study,
and therefore, would not support the amendment requiring a four-way stop.
Roll Call Vote on MOTION to Amend. 2 Ayes. MOTION failed on a 2-3 Vote.
(Commissioners Stoebner, Koehnen and Chairman Stulberg voted Nay.)
MOTION by Chairman Stulberg, seconded by Commissioner Ribbe recommending
tabling the application to request that the City Council order a traffic study and bring
the findings back to the Planning Commission. Roll Call Vote. 5 Ayes. MOTION
carried on a unanimous vote.
MOTION by Chairman Stulberg, seconded by Commissioner Stoebner recommending
tabling the Conditional Use Permit application. Roll Call Vote. 5 Ayes. MOTION
carried on a unanimous vote.
Chairman Stulberg directed staff to notify anyone that submitted a blue card when the
application is scheduled to come back to the Planning Commission.
Chairman Stulberg called a recess at 11:40 p.m., and reconvened the meeting at 11:45
p.m.
D. CARLSON REAL ESTATE & MANN THEATRES (97033)
Chairman Stulberg introduced the request by Carlson Real Estate & Mann Theatres for
a Site Plan for a retail development and a 12 -screen theater, Conditional Use Permit to
allow two principal structures on one lot and a Variance for lot coverage for property
located on the northeast comer of Vicksburg Lane and Highway 55.
Planning Supervisor Senness gave an overview of the April 4, 1997 staff report.
Chairman Stulberg introduced Jim Gruepner, representing the petitioner. Mr. Guepner
stated that he concurs with the staff report and is available to answer any questions.
Planning Commission Minutes
April 8, 1997
Page #96
Chairman Stulberg introduced Brad Lis, of Carlson Real Estate. Mr. Lis asked staff to
consider an amendment to Condition #14 of the approving resolution, as they don't
know if they can get the easements recorded by the time they need to apply for a
building permit. Planning Supervisor Senness agreed that staff could take a look at
other possible options. With that, Mr. Lis stated that he concurs with the staff report.
Mr. Gruepner stated that they would like to begin operation by Thanksgiving.
Chairman Stulberg introduced Kathy Anderson, of FFE Architects. Ms. Anderson
presented pictures of the proposed project.
Chairman Stulberg opened the public hearing.
Chairman Stulberg introduced Bob Guth of 2925 Holly Lane. Mr. Guth stated that he
is in favor of the project.
Chairman Stulberg introduced Bill Cavanaugh of 2015 N. Aquila. Avenue. Mr.
Cavanaugh stated that he is in favor of the project, but still questions the legal title to
the site.
Chairman Stulberg introduced Joe Damagala of 17705 County Road 24. Mr.
Damagala stated that he approves of the project, but is concerned with traffic issues.
He stated that the City needs to keep development of the "downtown" going, but they
should install traffic lights as needed. He stated that the standards of City Center"
need to be maintained and the City should require painting of galvanized things on the
rooftops. Chairman Stulberg commented that rooftop equipment is required to be
screened.
Chairman Stulberg closed the public hearing.
MOTION by Commissioner Berkowitz, seconded by Commissioner Ribbe
recommending approval of a Site Plan, Conditional Use Permit, and Variances for
Carlson Real Estate and Mann Theaters for property located at the northeast corner of
Vicksburg Lane and Highway 55 Roll Call Vote. 5 Ayes. MOTION carried on a
unanimous vote.
Commissioner Berkowitz stated that he would not be able to attend the April 22
Planning Commission meeting.
MOTION by Commissioner Stoebner, seconded by Commissioner Ribbe to adjourn
the meeting. Vote. 5 Ayes. The meeting was adjourned at 12:07 a.m.
ROBERT L. CROSBY
LEONARD M. ADDINGTON
ROBERT R. BARTH
N. IVALTER GRAFF
ALLEN D.BARNARD
RICHARD A.PETERSON
ROBERT J. CHRISTIANSON, JR
FRANK J. WALz
FRANK VOGL
MARINUS W. VAN PUTTEN, JR.
DAVID B. MORSE
JOHN A. BURTON, JR.
JAMES C. DIRACLEs
ROBERT L.MELLER,JR
MORRIS E. KNOPF
JUDITH A. ROGOSHESKE
SCOTT D. ELLER
CHARLES C. BERQUIST
E.JOSEPH LAFAVE
BEST & FLANAGAN
Professional Limited Liability Partnership
GREGORY D•SOULE
CATHY E. GORLIN
PATRICK B. HENNESSY
TIMOTHY A. SULLIVAN
BRIAN F. RICE
DANIEL R.W. NELSON
TRACY J. VAN STEENBURGH
DAVID J. ZUBKE
STEVEN R. KRUGER
JAMES P. MICHELS
PAUL E. KAMINSKI
JOHN P. BOYLE
Ross C. FoRMELL
CARYN S. GLOVER
MARY E. SHEAREN
BARBARA M. Ross
CATHERINE J. COURTNEY
JEANNICE M. REDING
Dear Government Official:
4000 FIRST BANK PLACE
601 SECOND AVENUE SOUTH
MINNEAPOLIS, MINNESOTA
55402-4331
HTTP:// WWW.BESTLAW.
(612) 339-7121
FAX (612) 339-5897
April 8, 1997
KEVIN J. DUNLEVY
JILL B. LAORR
$A RAH CRIPPEN MADISON
ROBERT D. MAHER
DAVID H. JOHNSON
ANN-EaWALTHER
AMY J
OF COUNSEL
WARD B. LEWIS
ARCHIBALD SPENCER
ROBERT M.SKARE
JOHN R. CARROLL
JAMES D. OLSON
JAMES I. BEST
1902-1966
ROBERT J. FLANAGAN
1896-1974
In February, 1997, the Minnesota Office of the State -A, " or is_we-6 its first Tax
Increment Financing Report (the "Report"). The Report was prepared under the rubric
of the 1995 Omnibus Tax Bill under which the Minnesota Legislature transferred
authority for oversight of the various tax increment financing districts in the State of
Minnesota (the "State") to the Office of the State Auditor. The Report was prepared for
the chairs of the legislative committees having jurisdiction over tax increment financing
("TIF').
The State Auditor monitors 1,436 TIF districts. Based on its 1996 review of these
TIF districts, the State Auditor's office cited only one serious violation, which has been
disputed by the city involved. Twenty-one other districts were cited for failing to file
1995 financial Reports. Nine of those districts had responded to such citations by the
date of the State Auditor's Report.
In its Report, the State Auditor's office identified several areas where its
interpretation of certain provisions of the TIF statutes may differ from the interpretation
of some practitioners. The Report requests that the legislative committees with
jurisdiction over TIF issues enter into public policy discussions on these differing
interpretations to allow for clarification or amendment to current statutory provisions.
Below is a summary of those statutory provisions and the State Auditor's interpretation.
A. Authorized Expenses in Redevelopment or Renewal and Renovation Districts
Minnesota Statutes, Section 469.176, subd. 4j provides:
At least 90 percent of the revenues derived from tax increments from a
redevelopment district or renewal and renovation district must be used to finance
the cost of correcting conditions that allow designation of redevelopment and
renewal and renovation districts under section 469.174. These costs include
acquiring properties containing structurally substandard buildings or
improvements, acquiring adjacent parcels necessary to provide a site of sufficient
size to permit development, demolition of structures, clearing of the land, and
installation of utilities, roads, sidewalks, and parking facilities for the site. The
allocated administrative expenses of the authority may be included in the
qualifying costs.
Government Official
April 8, 1997
Page 2
The State Auditor interprets this section as exclusive, in that, "in redevelopment
or renewal and renovation districts, TIF -qualifying expenditures are limited to acquiring
sites containing substandard buildings and contiguous parcels of land, and financing
related land -preparation improvements such as sewer, water, roads, and parking
facilities." The State Auditor suggests that practitioners tend to interpret such language
as exemplary, suggesting that "tax increment revenues generated in redevelopment
districts are used for above -ground development and rehabilitation expenses with such
expenditures viewed as applying towards the 90 percent statutory requirement."
In the event the legislature enacts the State Auditor's interpretation of this
section, many TIF Authorities would be subject to new limits on the types of costs which
they had previously financed with tax increment, which would result in less assistance
being available to the TIF authority for redevelopment or renewal and renovation
projects.
B. Definition of Tax Increment Revenues
The State Auditor has asked for clarification of the terms "tax increment
revenues" and "revenues derived from tax increment" as such terms are not defined in
the TIF statutes.
C. Prior Planned Improvements
Minnesota Statutes, Section 469.177, subd. 4 reads:
The authority shall, after diligent search, accompany its request for certification to
the county auditor pursuant to subdivision 1, or its notice of district enlargement
pursuant to section 469.175, subdivision 4, with a listing of all properties within
the tax increment financing district or area of enlargement for which building
permits have been issued during the 18 months immediately preceding approval of
the tax increment financing plan by the municipality pursuant to section 469.175,
subdivision 3. The county auditor shall increase the original net tax capacity of
the district by the net tax capacity of each improvement for which a building
permit was issued.
The State Auditor notes that it has been contacted by several cities with questions
about this section. The State Auditor has asked that this section be examined and
changed to clarify legislative intent. This is because several cities have changed the name
of their building permits to "zoning permits;" however, the zoning permits serve the
same purpose as the building permits. Because of the statutory reference to "building
permits," cities are unsure if they must notify the county auditor of the improvements
undertaken on parcels to be included in the TIF districts for which "zoning permits" were
issued. The State Auditor states that "under a strict interpretation of the current
language, such notification is not required."
Government Official
April 8, 1997
Page 3
D. Tax Increment Bonding
Minnesota Statues, Section 469.178, subd. 1 provides:
Notwithstanding any other law, no bonds, payment for which tax increment is
pledged, shall be issued in connection with any project for which tax increment
financing has been undertaken except as authorized this section. The proceetis
from the bonds shall be used only in accordance with section 469.176, subdivision
4, as if the proceeds were tax increment, except that a tax increment financing
plan need not be adopted for any project for which tax increment financing has
been undertaken prior to August 1, 1979, pursuant to laws not requiring a tax
increment financing plan.
The State Auditor notes that "frequently, bonds are issued with several sources of
revenue pledged for debt service payment. Tax increment is sometimes pledged only as
a contingent source of revenue to be used if other revenue sources prove insufficient."
The State Auditor takes the position that this section "requires that all proceeds of those
bonds to which tax increment is pledged, in whole or in part, are to be treated as tax
increment." The State Auditor suggests that this is not the current practice among TIF
authorities and has recommended that the language of the statute be examined and
legislative intent clarified. A TIF authority which previously had a practice contrary to
the State Auditor's interpretation would find that an enactment of that interpretation
would restrict the ability of the TIF authority to spend bond proceeds outside of TIF -
qualified costs.
E. Project vs. District
The State Auditor has expressed concern over the indiscriminate use of the terms
"project" and "district" in the TIF statutes, noting that such terms are used in various
statutory sections in a manner "seemingly inconsistent" with the definitions set forth in
those statutes. The State Auditor has requested that these terms be clarified.
Currently we expect that some of these changes may be implemented by the State
legislature this year. We encourage you to monitor the legislature's activities. We will
do the same and we will inform you of any significant developments.
'L Z a
Government Official
April 8, 1997
Page 4
If you have additional questions regarding the State Auditor's Tax Increment
Financing Report or on tax increment financing in general, please feel free to contact
either Dan Nelson at 349-5649, Paul Kaminski at 341-9720 or Catherine Courtney at
341-9735, or another member of Best & Flanagan's Public Finance Department.
Very truly yours,
BEST & FLANAGAN
Professional Limited Liability Partnership
Public Finance Department
CJQ10\219\T1F\73894XTR
April 11, 1997
Mr. Dick Trumble
Dahlco Roofing and Sheetmetal
15525 32nd Avenue North
Plymouth, Minnesota 55447
Minnesota Pollution Control Agency
RE: Petroleum Storage Tank Release Investigation and Corrective Action
Site: Dahlco Roofing and Sheetmetal, 15525 32nd Avenue North, Plymouth
Site ID#: LEAK00010012
Dear Mr. Trumble:
Notice of Release
The Minnesota Pollution Control Agency (MPCA) has been informed that a release of petroleum has occurred from
storage tank facilities which you own and/or operate. We appreciate your timely notification so this site can be handled
in an efficient manner.
Legal Obligations
Federal and state laws require that persons legally responsible for storage tank releases notify the MPCA of the release,
investigate the release and, if necessary, clean up the release. A person is considered legally responsible for a tank
release if the person owned or operated the tank either during or after the release, unless specifically exempted under the
law. If you believe that you are not legally responsible for this storage tank release, please contact the project manager
listed below.
If you are not legally responsible for the release, but hold legal or equitable title to the property where the release
occurred, you may volunteer to take corrective action. Responsible persons and volunteers who take corrective action
may be eligible for reimbursement for a major portion of the costs of corrective action. The legislature has established
the Petroleum Tank Release Cleanup Account to reimburse responsible persons and volunteers. The account is
administered by the Petro Board which is part of the Minnesota Department of Commerce. Final decisions regarding the
amount of reimbursement are made by the Petro Board. All questions about eligibility and reimbursement should be
directed to the Petrofund staff at 612/297-1119 or 612/297-4203.
Request to Take Corrective Action
The MPCA staff requests that you take steps to investigate and, if necessary, clean up the release in accordance with the
enclosed MPCA fact sheets. The site investigation must fully define the extent and magnitude of the soil and/or ground
water contamination caused by the release. A report (excavation report and/or remedial investigation/corrective action
design (RI/CAD)) which details the results of the investigation or concludes that excavation was sufficient to clean up the
release must be submitted to this office within 10 months of the date of this letter. Please refer to MPCA fact sheets for
information pertaining to the amount of work needed at the petroleum release site(s).
520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY)
Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester
Equal Opportunity Employer • Printed on recycled paper containing at least 20% fibers from paper recycled by consumers.
Mr. Dick Trumble
Page 2
April 11, 1997
Sites with free product (free-floating petroleum), drinking water supply impacts, surface water impacts, indoor vapor
impacts, fire or explosion hazards, or ground water impacts which pose a significant threat to public health or the
environment, are considered high priority for staff review. If one or more of these situations apply to your site, an
RI/CAD report must be submitted within 90 days. In addition, if you know or discover that there is free -product from a
well, excavation, or borehole, you must notify the MPCA within 24 hours and IMMEDIATELY begin interim free
product recovery.
If you have not already done so, the MPCA recommends that you hire a qualified consulting firm registered with the.
Petrofund staff that has experience in -conducting petroleum.releasesiteinvestigations and. in -proposing and
implementing appropriate corrective actions. A list of registered contractors and consultants is available from the
Petrofund staff. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site
investigation have not been fulfilled. Please note that, under Minn. R. 2890.0075, subp. 2, you must solicit a minimum
of two competitive proposals on a form prescribed by the Petro Board to ensure that the consulting costs are reasonable.
Questions about bidding requirements should be directed to Petrofund staff.
Required Response
MPCA staff requests a response to this letter within 30 days. Please tell us whether you intend to proceed with the
requested work. If you do not respond within this time frame, the MPCA staff will assume that you do not intend to
comply, in which case the MPCA Commissioner may order you to take corrective action. Failure to cooperate with the
MPCA in a timely manner may result in reduced reimbursement from the Petro Board. See Minn. R. 2890.0065, subp.
1, item C. The enclosed fact sheets will provide you with the information necessary to complete a successful
investigation and cleanup. If you have any questions concerning this letter or need additional information, please contact
me at 612/297-8583. Please reference the above LEAK # in all correspondence. If you are calling long distance, you
may reach the MPCA St. Paul office by calling 1/800-657-3864.
Si_Q ly,
r .
r 5 �
L'chazd . Newquist
Project Manager
Cleanup Unit I
Tanks and Emergency Response Section
RHN:raf
Enclosures
cc:. Lautte Ahrens, City Clerk, Plymouth
Richard Kline, Fire Chief, Plymouth
Greg Lie, Hennepin County Solid Waste Officer
Tom Gren, Applied Engineering, Wayzata
. MMLINICIA4L
LEGISLATIVE
COMMISSION
DATE: April 12, 1997
TO: Mayor Dan Wall
MLC Operating Committee
FROM: Bob Renner, Jr.
RE: Senate Omnibus Tax Bill (Property Tax Article)
1800 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402-4218
Telephone: (612) 672-3600
Facsimile: (612) 672-3777
The Senate Property Tax Division adopted the property tax article to the 1997 Omnibus
Tax Bill yesterday after a short discussion. I have enclosed a copy of the summary
provided by Senate staff.
This legislation includes several provisions of interest to the MLC, including:
Levy limits are included in the bill. They would be set at the rate of growth
of the implicit price deflator (usually this runs about one percent below
CPI). A household growth factor is also included. The levy limits can be
exceeded with a vote of the people, but the levy in excess of the limit will be
spread on market value. The levy limits sunset in two years. I have
attached to this memo the specific levy limit language from the bill.
Classification rates are compressed. The big winners are C/I and rental
properties. C/I rates from 4.6 percent to four percent. Apartments from 3.4
percent to 2.5 percent. The class rates on homes do not change, but the
value in the first tier is raised from $72,000 to $75,000. In the proposed bill
this bracket was indexed for inflation. An amendment by Senator Steve
Kelley (DFL -Minnetonka) deleted the indexing provision. His amendment
passed on an 8-4 vote. I have attached some computer runs that illustrate
the property tax impacts of the bill as introduced.
A new business activities tax (BAT) is proposed. This will tax all business
activity, including income, depreciation and compensation, at the rate of.45
percent in 1998 and .65 percent in 1999 and thereafter. The first $500,000
of business activity is excluded from the tax. This tax will raise about $413
million during the biennium from businesses.
Member Cities: Apple Valley, Bloomington, Eagan, Eden Prairie, Edina, Lakeville,
Maplewood, Minnetonka, Plymouth, Roseville, Shoreview, Woodbury
TIF changes in this bill are generally favorable to MLC interests. The
Senate has historically been less restrictive on TIF uses than the House.
School aid is significantly increased. The State will add $360 million in aid
to reduce the property tax levy in pay 1998.
The property tax refund is increased tremendously. This proposal would
increase the circuit breaker appropriation by $215 million in addition to an
increase of $31 million for the renters credit.
This bill will be incorporated into the Omnibus Senate Tax Bill this coming week. The
House will also be working on an omnibus bill this week. These proposals will receive a
considerable amount of scrutiny and undergo significant changes before the legislature
adjourns.
The MLC Board of Directors will have an opportunity to review the House and Senate
proposals at the MLC Board meeting scheduled for April 16 at Centennial Lakes in Edina.
RC R:jj p:8838_1. W51s
For Immediate Release
April 15, 1997
Contact:
Bill Abel, 509-5251
Sally Rech, 533-1392
Plymouth Ice Center Hires Figure Skating Director
Sally Rech, a figure skating instructor with 18 years experience, is the new figure
skating director for the Plymouth Ice Center. She has plunged into designing the figure
skating.program for the Center, which is located at 37th Ave. and Plymouth Blvd.
Construction at the Plymouth Ice Center is rapidly nearing completion. The Center
will launch its figure skating program at an open house for all figure skaters on Sat., June
7, 9 a.m. to noon. The open house will feature free open freestyle, refreshments and
tours. In addition, the figure skating coaching staff will be available to answer all
questions. Local skaters will entertain guests with exhibitions. The Ice Center Grand
Opening will take place in July, after the opening of the Olympic -size ice sheet.
Group and private figure skating lessons will begin June 16. Skating students can
sign up at the open house, but are encouraged to register earlier. Registration forms are
available now at the Plymouth Park and Recreation Department, 3400 Plymouth Blvd., or
call 509-5251 and a form will be mailed to you.
Rech explained her goals for Plymouth figure skating. "What I want to create is a
great environment for all residents of Plymouth and surrounding communities to come
and enjoy skating -- from the lowest levels to the more advanced," she said.
PLYMOUTH A Beau tifulPlaceTo Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (61 509-5000
She is establishing a figure skating club for all ages and abilities. The group will
combine fun and competition. Her aim is to have an ice show and competition at the
new Ice Center within the next year.
Rech is a gold rated International Skating Institute instructor. In addition to serving
as figure skating director, she will teach students. She will have a staff of four or five
instructors.
A resident of Brooklyn Park, Rech began figure skating at age 4. When she saw the
Columbia Ice Arena being built in Fridley, she begged her mother for lessons. Rech has
skated in numerous local competitions and has attended numerous national conferences.
A former teacher at Greenwood Elementary School in Plymouth, she holds a
degree in elementary teaching. Her daughter Betsy, 11, started skating at age 2. Her son,
Tom, 16, is a sophomore at Cooper High School and a baseball player. He husband,
Dave, serves as a referee for high school basketball.
-30-
For Immediate Release Contact: Kathy Lueckert, 509-5052
April 15, 1997
Plymouth Proclaims May 4 as Yom HaShoah Day,
A Day to Remember Holocaust Victims
The Plymouth City Council, at the request of the Plymouth Human Rights
Commission, has joined with cities throughout the nation in proclaiming May 4 as Yom
HaShoah Day. Yom HaShoah is a day to remember the six million people who lost their
lives in the Holocaust.
The commemoration of the day will be held on Sun., May 4, 7:30 p.m., at Adath
Yeshuruan Synagogue, 10500 Hillside Ln. W., Minnetonka. The theme of this year's
commemoration is "Remembering for the Future." It will feature multigenerational
survivor families sharing their memories of what is remembered about the Holocaust and
what will be remembered by future generations. All survivors present will participate in a
candle lighting ceremony at the conclusion of the service. Members of the community are
encouraged to come.
Yom HaShaoah, the Day of Remembrance, was first proclaimed by Congress in
1979. Since then communities have been asked to set aside a day to remember the six
million people who died in the Holocaust.
-30-
PLYMOUTH A Beautifu(Pface To Live
3400 PLYMOUTH BOULEVARD 9 PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
DATE: April 16, 1997
TO: Councilmember Tim Bildsoe
FROM: Fred G. Moore, P.E., Director of Public Works .7J
SUBJECT: INFORMATION MEETING
CIMARRON EAST STREET RECONSTRUCTION
CITY PROJECT NO. 7002
The City Engineering Department staff will be holding an informational meeting to
explain the proposed street reconstruction program in the Cimarron East Addition on
Monday, April 21, at 7:00 p.m. in the City Hall. This project is located in the townhome
area along 191h Avenue west of Fernbrook Lane and is within Ward 1.
The purpose of the meeting is to provide information on the reconstruction project in
order that the residents can be fully informed prior to the public hearing, which the City
Council will hold on May 7. This project was petitioned for by 76% of the property
owners.
Attached is a copy of the letter notifying the property owners of this meeting and the
public hearing. I will have the City Clerk post a notice of this meeting in case you or
other Councilmembers wish to attend.
Attachments
,,00co'c': Dwight D. Johnson, City Manager
%\Ciry_ply\vol I�ENG\PROJECTM7002\MEMOS\BILDSOE. doe
April 11, 1997
-PIN
-NAME
-ADDRESS 1
-CITY
>s
», ((ST* -ZIP »
SUBJECT: CIMARRON EAST STREET RECONSTRUCTION PROJECT
CITY PROJECT NO. 7002
Dear -NAME
»:
In response to a petition from residents in Cimarron East, the City of Plymouth is initiating a
process to assume jurisdiction over and maintenance responsibilities for the private streets within
the development. The City has adopted a policy for accepting private streets which requires that
the streets be reconstructed or resurfaced prior to City accepting responsibility, and that the
property owners pay 70% of the street reconstruction costs. The petition requesting that the City
consider accepting these streets was signed by over 75% of the property owners in Cimarron
East.
The City engineering department staff will be holding an information meeting to explain the
general nature of the street reconstruction program, the work proposed for your street, the
estimated costs and to receive your input. You are invited to attend this meeting which will be
held in the City Council Chambers located in the Plymouth City Hall, 3400 Plymouth Boulevard
on Monday, April 21, 1997 at 7:00 p.m.
Since your property is proposed to be assessed for a portion of the reconstruction costs, a public
hearing will be held on Wednesday, May 7, 1997 before the City Council (see attached notice).
The City Council, will make a decision on whether to proceed with the project after the public
hearing. If you have any questions or concerns, please contact myself at 509-5538 or Ronald
Quanbeck at 509-5525.
Sincerely, /
"�'# /V,,,
David M. Nummer
Civil Engineer
enclosure
cc: Fred G. Moore, Director of Public Works
Daniel L. Faulkner, City Engineer
Ronald S. Quanbeck, Assistant City Engineer
%\City_ply\vol l\ENG\PROJECTS\7002%ASMTSINOTLETR. DOC
NOTICE OF PUBLIC HEARING ON IMPROVEMENT
CIMARRON EAST STREET RECONSTRUCTION PROJECT
-PIN
-NAME
-ADDRESSI
-CITY
Dear Property Owner:
CITY PROJECT NO. 7002 zF
»,-ST» -ZIP »
Notice is hereby given that the City Council of the City of Plymouth, Minnesota will meet at the
City Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, at 7:00 p.m.,
Wednesday, May 7, 1997 to consider the improvement of 19' Avenue from 2151 Avenue to
Fernbrook Lane and existing private streets in the Cimarron East Addition including 20' Avenue,
Lanewood Lane, 18`' Avenue, Kingsview Lane, Ithaca Lane, Juneau Lane, Harbor Lane and
Glacier Lane by the reconstruction of bituminous streets including concrete curb and gutter
installation, storm sewer installation, and all necessary appurtenances pursuant to Minnesota
Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended).
The area proposed to be assessed for such improvement is as follows:
Plat Name
Sec Twp Rng Q/Q Suffix
Cimarron East
28
118
22
13
0011 through 0040
Cimarron East
28
118
22
42
0018 through 0129
Cimarron East
28
118
22
41
0036 through 0078
The estimated cost of such improvement is $694,980. Such persons as desire to be heard with
reference to the above proposed improvement will be heard at this meeting.
YOUR ESTIMATED ASSESSMENT IS: -Assessment*
Laurie Ahrens
City Clerk
DATED: April 8, 1997
oarH�frw�i�y � �� Za�
3400 Plymouth Boulevard • Plymouth, MN 55447-1483
Phone (612) 509-5521 • Fax (612) 509-5510
CONNECTIONS
1
April - June, 1997
Spring Edition
FOUR SEASONS CONSTRUCTION
Plymouth Metrolink riders using the Four Seasons Mall
Park and Ride lot will see some major changes to that
facility starting May 8. Construction on lot enhance-
ments will begin on that date, making improvements that
will include:
• A new asphalt overlay
• Parking space expansion
• Improved pedestrian lighting
• Electrical outlets for engine heaters
• Bike lockers with keyed entry
• Bike racks
• Adding heat and lighting to shelters
• Moving the east shelter to the north
• Improved pedestrian walkways
• Installing a telephone
• Improved landscaping
The parking surface work should be completed by June
15, with the total project slated to be completed by July 1.
Alternative parking will be provided in the Four Seasons
lot during construction, and a special Rider Alert will be
distributed to explain where to park and also to provide
more information about the project.
Plymouth Metrolink wants to thank you for your patience
during construction, but is confident that the
improvements will be well worth the wait.
SPECIAL DIAL -A -RIDE SUMMER FARES
Back by popular demand, Plymouth Metrolink announces
the return of the Summer Dial -A -Ride Fare. During
June, July and August the fare will be reduced to $1.50,
and if you purchase a 10 -ride Summer Punch Card you'll
only pay $1 per ride. That's a $10 savings over the
regular fare of $2 per ride.
Watch for flyers and newspaper ads for more detailed
information about the Summer Dial -A -Ride Fare.
n
PLYMOUTH RIDER ROUTE ADJUSTED
FOR SUMMER PARKS PROGRAM
The Plymouth Rider, Plymouth's midday circulator
service, will be making some minor route adjustments to
provide better access to summer parks programs within
the City of Plymouth. Nearly all of the sites where
summer parks programs are scheduled to occur will be
accessible by transit with these changes. Look for new
Plymouth Rider schedules coming out soon.
ROUTES 91 and 92 SLATED FOR MINOR
SCHEDULE CHANGES
Due to changes in I-394 schedules by MCTO, some
minor schedule changes will occur to Routes 91 and 92,
effective June 14, 1997. Most of these changes are in the
nature of 1 - 2 minutes, with a few changes somewhat
greater. Details of these changes will be provided in a
Rider Alert that will be available well in advance of the
changes. New schedules are being prepared that reflect
these changes.
REVERSE COMMUTE ROUTE ADDED
FOR 6.00 A.M. WORK STARTS
At the request of several businesses, Plymouth Metrolink
will begin an additional reverse commute route on June
14, 1997, that will provide service for employees that
require transit for a 6:00 a.m. work start. This new
service will begin at Marquette and Washington in
Minneapolis at 4:59 a.m. and will arrive at the Plymouth
Road Transit Center at 5:37 a.m. A shuttle bus (Route
92R) will be waiting there and will take passengers to
their Plymouth destinations. Watch for more detail in an
upcoming Rider Alert and in the new Route 92 schedule
currently being prepared.
"COMMUTE WEST" JOB FAIR A BIG
SUCCESS M
The "Commute West" Job Fair, held on March 13, was a
great success for everyone involved. Over 380 job
seekers, most from Minneapolis, took the free shuttle
buses offered for the event or drove to participate and
look for employment in Plymouth and New Hope. There
were representatives from businesses at 37 different
booths present to discuss employment opportunities with
these job seekers. Additional information was available
from Plymouth Metrolink, day care and adult education,
along with other information designed to make to job trip
easier.
Plymouth Mayor Joy Tierney hosted a brief program that
featured Mayor Sharon Sayles Belton and other
dignitaries. Congratulations to everyone involved, and
we look forward to holding the second annual "Commute
West" Job Fair in 1998.
FUNDING APPROVED FOR NEW PARK
AND RIDE AT WATERFORD PLAZA
The Metropolitan Council's Regional Transit Capital'
Evaluation Committee recently approved funding for a
new park and ride lot at Waterford Plaza Shopping
Center. This new facility will replace the park and ride
lot at Highway 55 and County Road 73 when completed.
It has become necessary to move this park and ride -lot
because of access problems and space restrictions.
Planning is underway for this new park and ride lot, and
construction is expected either late this year or early next
year. This is the same location that was used successfully
by Plymouth Metrolink during the October, 1995, transit
strike. More information will be made available as
details are worked out.
SUB -COMMITTEE ON TRANSIT FORMED
The Plymouth City Council has formed a Sub -Committee
on Transit, made up of the Mayor and three Council
Members, to help with policy, planning and land use
issues relating to the Plymouth Metrolink transit system.
Among their it itial work is a review of a Transit
Facilities Study prepared for Plymouth Metrolink by LSA
Design, Inc., which calls for two additional park and ride
lots in the western part of Plymouth and a series of
neighborhood bus stop enhancements throughout the
community. Additional information about this study will
be made available as the Sub -Committee and the City
Council continue their review.
Meanwhile, the Plymouth Advisory Committee on
Transit, or PACT, will continue its work in reviewing
and discussing service and operational issues of
Plymouth Metrolink.
NEW MINNETONKA. HOPKINS SERVICE
AVAILABLE AT RID GEDALE 6114/97
MCTO will begin a new circulator service in Minnetonka
and Hopkins starting June 14, 1997. Connections to this
new service can be made at Ridgedale by taking the
Plymouth Rider or Dial -A -Ride. Schedules for this new
service, Route 614, should be available soon.
Copf?-o-C-th�r on Tuesday, May 13 Is
1 ) It's a Town Meeting.'
The Town Meeting will take place on Tuesday, May 13, 1997, at St. Joseph's
Parish, 8701 36th Ave N, New Hope, from 1.9 p.m. Free child care will be
provided at Sonnesyn Elementary, 3421 Boone Ave N, New Hope. Bus
transportation, if needed, will be provided from several different sites
throughout the community. To reserve child care or bus transportation,
call 504-0201 no later than May 5.
Cj-1C,UWx-W-
2)
It's a New Way of Looking at Things!
What makes a healthy community? How does the health of our community affect the healthy development of all
our kids? What are the "40 Assets?" Do our kids have them? How do assets help kids resist
risk-taking behaviors? What can we as individuals, and as a community, do to help all our kids succeed?
Find the answers to all of these questions at a TOWN MEETING sponsored by the Healthy Communities,
Healthy Youth Initiative. Gain insight into what strengthens youth and makes a community healthy. Hear the
results of a study administered by the Search Institute—Profiles of Student Life: Attitudes and Behaviors Ques-
tionnaire. Students at King of Grace, Sacred Heart, and Robbinsdale Area Schools, grades 6-12, participated in
the survey. It's interesting, it's informative, and the results may surprise you! Join your neighbors, friends and
business associates and find out how we can strengthen our community and our youth.
This isn't just for parents ... it's everyone's responsibility, because everyone benefits -
3) It's a Photo Contest!
What do you think a healthy community looks like? Do you have a photo depicting the nurturing and
support of our youth (ages 0-18)? Or—one reflecting the characteristics of a healthy community? Much is
already happening in our community and homes. Any photo bringing these activities to life makes a great contest
entry. If you have one or two, send them our way. Everyone is encouraged to enter, especially youth. See the
reverse side for characteristics of a healthy community and contest details.
Healthy Communities, Healthy Youth Initiative
Robbinsdale Area Schools Community
Co-CWmd by Mary Anderson, Mayor of Bolden Vsft,
and roe Boston, Executive Director, lYortb Mem&-W Community Foundation
YOU
are the Key.
Let's A!1
*Ialp
our-
Kids
u0ae and
Copf?-o-C-th�r on Tuesday, May 13 Is
1 ) It's a Town Meeting.'
The Town Meeting will take place on Tuesday, May 13, 1997, at St. Joseph's
Parish, 8701 36th Ave N, New Hope, from 1.9 p.m. Free child care will be
provided at Sonnesyn Elementary, 3421 Boone Ave N, New Hope. Bus
transportation, if needed, will be provided from several different sites
throughout the community. To reserve child care or bus transportation,
call 504-0201 no later than May 5.
Cj-1C,UWx-W-
2)
It's a New Way of Looking at Things!
What makes a healthy community? How does the health of our community affect the healthy development of all
our kids? What are the "40 Assets?" Do our kids have them? How do assets help kids resist
risk-taking behaviors? What can we as individuals, and as a community, do to help all our kids succeed?
Find the answers to all of these questions at a TOWN MEETING sponsored by the Healthy Communities,
Healthy Youth Initiative. Gain insight into what strengthens youth and makes a community healthy. Hear the
results of a study administered by the Search Institute—Profiles of Student Life: Attitudes and Behaviors Ques-
tionnaire. Students at King of Grace, Sacred Heart, and Robbinsdale Area Schools, grades 6-12, participated in
the survey. It's interesting, it's informative, and the results may surprise you! Join your neighbors, friends and
business associates and find out how we can strengthen our community and our youth.
This isn't just for parents ... it's everyone's responsibility, because everyone benefits -
3) It's a Photo Contest!
What do you think a healthy community looks like? Do you have a photo depicting the nurturing and
support of our youth (ages 0-18)? Or—one reflecting the characteristics of a healthy community? Much is
already happening in our community and homes. Any photo bringing these activities to life makes a great contest
entry. If you have one or two, send them our way. Everyone is encouraged to enter, especially youth. See the
reverse side for characteristics of a healthy community and contest details.
Healthy Communities, Healthy Youth Initiative
Robbinsdale Area Schools Community
Co-CWmd by Mary Anderson, Mayor of Bolden Vsft,
and roe Boston, Executive Director, lYortb Mem&-W Community Foundation
4"•••
Healthy Communities, Healthy Youth
OVERVIEW
.,. 2h
The Healthy Communities, Healthy Youth Initiative is a national
movement focused on the concept that it is the role of everyone in the community to help all young
people grow up healthy. It also challenges us to work together to address common concerns, share
resources and learn from each other to re-create communities that support and care for children and
adolescents. Through this initiative, communities are rallying to rebuild the foundation of
development that all young people need. At the heart of this vision is the Search Institute's research -
based framework of "developmental assets", factors that are critical for young peoples' successful
growth and development. As people learn about these assets, they discover a new perspective that
motivates them to take personal responsibility for the healthy development of young people.
Characteristics of a Healthy Community
As members of this community, there is an individual role for each of us to support, mentor, and
nurture the kids living in our community. The time to get involved is now! Remember, the health of
our youth depends upon the health of our community. In a healthy community...
• Adults establish relationships with children of all ages and adolescents establish relationships
with younger children.
• Youth have opportunities to lead, make decisions, give input and have meaningful roles in
community life, thereby becoming active participants in the reclaiming of community.
Children and teens engage in service to others.
• Neighbors and community residents build caring relationships with and act as positive role -
models for youth. They know children by name and spend time with them.
• Businesses that employ teenagers offer mentoring through support, setting boundaries and
making expectations clear.
• The community expands opportunities for youth through youth clubs, teams and
organizations. Teens have safe places "to hang."
PHOTO CONTEST DETAi1Ss
Deadline is May S, 1997.
Rim
Send photos to Robbinsdale Area Schools,
Community Education; Attn: Linda Kemper,
4139 Regent Ave No, Robbinsdale MN 55422.
Your entry will make you eligible to win cosh
prizes! (1st prize: $75.00/ 2nd prize: $50.00/
3rd prize: $25.00) Please submit with your
photo—written permission to print, along with a
caption and the name of the photographer.
Sorry, photos will not be returned.
Questions... call Linda Kemper at 504-0204.
�- 3 a
DATE: March 12, 1997 for Housing and Redevelopment Authority Meeting of March
20, 1997
TO: Anne HurlburtCommumty Development Director
FROM: Edward Goldsmith, HRA Supervisor 0e
SUBJECT: 1996 Annual Report of Housing and Redevelopment Authority Activities
The following is the report of 1996 activities undertaken by the Plymouth Housing and
Redevelopment Authority:
SECTION 8 HOUSING ASSISTANCE PROGRAM
During the course of 1996, there has been a number of exciting and challenging changes in the
administration of the Section 8 Housing Assistance program by the Plymouth HRA.
At the Federal level, HUD developed a variety of changes to the Section 8 program
regulations which affected the administration of Section 8 in Plymouth. Staff has incorporated
these regulation changes into its Section 8 Administrative Plan (only two other metro area
housing agencies have accomplished this). Staff spoke at a Plymouth Apartment Managers
Association meeting and a Minnesota Crime -Free Multi -Housing Association training to
explain and discuss how the Federal changes affect their tenants. Material explaining the new
changes was developed and sent to all landlords participating in the Section 8 program in the
City.
The Plymouth HRA took over the
administration of 29 Section 8
Vouchers being used in Plymouth
which were formerly administered
through the Metropolitan HRA. As of
December, 1996 the number of
voucher holders in Plymouth increased
to 34 clients. Administering vouchers
has both increased the client load and
increased the number of eligible
landlords (as some unit rents are
ineligible for the certificate program
but, eligible for the voucher program).
Staff also saw a slight increase in the
1
Clients Administered by Plymouth
HRA
200,
180
160
�
0Portable
140
Vouchers
120
■ Portable
100L��}:
Certificates
C;.
g
80.■
Plymouth
60
h
Certificates
40
0
1995
1996
1
C 3C-)
gross number of portable certificates used in Plymouth. There was a net increase of nine
portable certificates in 1995 and an additional four in 1996; with a total number of portable
certificates administered of 79. While Plymouth HRA's funding for Section 8 has remained
steady at 87 certificates, there has been a decrease in the number of Plymouth clients porting
to other jurisdictions of from nine in 1995 to four in 1996. This has caused a slight increase
in the number of certificates Plymouth HRA is actually administering. This significant
increase in workload was absorbed by existing HRA staff with minimal additional
administrative cost.
As the number of portable clients residing in Plymouth has increased and the number of
Plymouth clients residing elsewhere has decreased, the number of administrative fees paid to
the Plymouth HRA has increased. In 1996, Plymouth was paid $45,693.13 for portable
clients administered by Plymouth and Plymouth paid $3,127.08 to other housing agencies for
administering our portable clients. Compared to 1995, in which $29,629.46 was received by
Plymouth and $7,412.60 was paid out.
The combination of the HUD regulation changes that have made it easier for landlords to
discontinue their participation in the Section 8 program while rental vacancies have decreased
and rents have increased has made it more difficult for staff and clients to find affordable
housing in Plymouth. In order to maintain the number of units eligible for the program, staff
made an application for exceptions to the Section 8 certificate program's Fair Market Rent
(FMR) limits for Plymouth. HUD can approve such requests up to 20% over the FMR.
HUD approved that request in November 1996. The current rent limits are:
Unit Size
HUD Metro FMR
Exception Rent
Percent over FMR
1 Bedroom
$486
$575
18%
2 Bedroom
$621
$745
20%
3 Bedroom
$841
$984
17%
4 Bedroom
$952
*
0%
* Too few qualifying
four bedroom units exist in Plymouth to justify an exception rent. HUD will consider
individual exceptions on a case by case basis up to 20% over the FMR.
As of December 1, 1996, there were 18 apartment complexes and 7 single property owners
with active Section 8 tenants. In December 1, 1995 there were 13 apartment complexes and 7
single property owners participating. Only three of the single property owners were
participants in both 1995 and 1996. The increase in the number of complexes that are current
participants is due to our assumption of the administration of the Metropolitan HRA's Section
8 vouchers; however, only 8 complexes are currently accepting new Section 8 tenants. Two
of the participating complexes have limited their participation to no more than 25% of their
units being leased to Section 8 tenants. It is anticipated that more complexes will choose to
limit the number or percent of units under rent to Section 8 clients.
Our average rent subsidy has increased for each bedroom size. Housing Assistance Payments
(HAP) for December 1996 averaged $481 while the average HAP in December 1995 was
$445. This is consistent with the average gross rent of the assisted units which increased from
$657 in December of 1995 to $684 in December of 1996. The average Total Tenant Payment
(TTP) towards rent and utilities remained constant with a slight drop from $205 in December,
1995 to $199 in December, 1996.
2
_.✓
10-33
Average 'Rents 1992-1996
} As7V s
800 ;
600 ..;,.
400x,.
200 "' N Gross Rent
HAP
0 p
N
OCDLn
1 i
r CD
During 1996, Plymouth HRA did not accept any new applications for the Section 8 program.
Staff made selections for the program from the waiting list of 179 households that was
established in September, 1995. As of December 31, 1996 the waiting list for assistance
contains 75 households. The decrease in applicants is due to selections made from the waiting
list and households removed from the waiting list because they were no longer interested or in
need of rental assistance. During 1996, 27 certificates were turned over to new clients as
other clients left the program.
In July, 1995, Plymouth HRA in
cooperation with the St. Louis Park 1996 TRAILS Participant Activities
Housing Authority and the Assessment
Employment Action Center 13%
established a family self-sufficiency Job Search
program for housing assistance 13% Employed
recipients of the two housing 4052%
p g Vocational
agencies. The program is entitled Training 22%
TRAILS (Training and Resources to
Attain Individual Long-term
Success). Employment Action Center is providing case management for the TRAILS clients,
the two agencies renewed the contract with Employment Action Center for case management
services in July, 1996. There are currently 23 clients participating from the Plymouth Section
8 program. The goal is to keep 24 Plymouth clients engaged in the program. Once there are
24 active clients, a waiting list will be formed.
The TRAILS program provides a financial incentive to participants to obtain living wage
employment. The incentive is that as clients' incomes increase and their housing assistance
decrease, the HRA will contribute funds to an escrow account. Once the client has completed
their family self-sufficiency contract, the escrow account may be released to them. The
program has shown to be very successful. One Plymouth client has already completed the
Contract of Participation after accumulating $918.00 in their escrow account. As of December
31, 1996, eleven clients were contributing to an escrow account with monthly contributions
between $14.00 and $361.00.
3
Q
Section 8 Program Goals for 1997
• Continue to operate the program within budget.
• Comply with all applicable federal rules and regulations.
• Maintain a 100% certificate utilization rate.
• Develop activities to encourage more Plymouth landlords to participate in the program.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS
The Plymouth Housing and Redevelopment Authority (HRA) is responsible for administering
the Federal Government's Community Block Grant Program for the City of Plymouth. Each
year, the U.S. Department of Housing and Urban Development (HUD) provides financial
assistance to the City of Plymouth in the form of an annual federal grant. The grant amount
varies from year to year, depending on both the formula established by HUD as well as the
amount of funding approved by Congress and the President. In 1996 the City of Plymouth
was awarded a total of $323,000, which was equal to the amount awarded in 1995.
In 1996, the Plymouth City Council approved a funding schedule proposed by the HRA,
recommending the following program appropriations:
1.
. Housing Rehabilitation Program
$103,000
2.
Affordable Housing Assistance
73,500
3.
Hammer Residences
30,000
4.
Greater Minneapolis Day Care Association (GMDCA)
23,500
5.
West Tonka Community Action Network (WeCAN)
7,500
6.
Community Action for Suburban Hennepin (CASH)
7,500
7.
City of Plymouth Park and Recreation Scholarships
5,000
8.
TRAILS
2,000
9.
Administration
52,000
Total
$304,000
The City Council approved this funding schedule prior to HUD's determination of the final
award amount. The total amount of CDBG program funds was estimated at $304,000,
including an anticipated $4,000 in program income. The Council approval provided that 85
percent of all CDBG funds in excess of $300,000 would be allocated to the Affordable
4
Housing Assistance program and 15 percent would be allocated to the TRAILS program.
Funding to these two programs was thus increased by $19,550 and $3,450 respectively.
The remainder of this report briefly summarizes the functions and accomplishments of the
eight activities listed above.
Housing Rehabilitation Program
In 1975 the City of Plymouth issued a grant to an elderly couple living in a converted cabin
within 30 feet of Medicine Lake. Their well had gone dry and the City grant helped to pay for
the cost of hook-up to City water. This assistance marked the emergence of the Home
Rehabilitation Program and it has run continuously ever since. Approximately 175 homes have
been improved since that first grant was awarded.
Demand for assistance has varied from year to year with 1996 having the largest number of
applicants processed for assistance. This was due to an excess demand for assistance that
started in the summer of 1995. Applications received in 1995 were held over for nearly a year
until the next year's funding became available in early 1996. A total of 29 applications have
been received since February 1995 and many of these applicants have now been approved for
assistance. Work is being completed on seven homes where repairs were started in late 1994
and early 1995 but were delayed due to the excess demand. Applications for emergency
repairs are given a first priority with other applications approved based upon date of
application.
During 1996 eleven homeowners received funding for a variety of home improvements. A
total of $52,841 was expended through the end of 1996. With a balance of $61,094 available,
the City has adequate funding available through June 30, 1997, the end of the 1996 funding
year. Program income received in 1996 was $11,865.
Considerable effort was put into revising the Housing Rehabilitation Guide in 1996. This
revised guide was approved by the HRA on November 19, 1996. One of the major features of
the revised guide is its emphasis on encouraging homeowner applicants to utilize other funding
sources where available and appropriate before the City's funds. This will allow the HRA and
City to assist more residents.
Affordable Housing Assistance
This activity is also referred to as the Plymouth First Time Homebuyer Program and has
provided financial assistance to first time homebuyers since 1990. For the last two years the
HRA has made an effort to combine this assistance with programs sponsored by the Minnesota
Housing Finance Agency (MHFA). In 1995 the City of Plymouth participated in the MHFA
Minnesota City Participation Program (MCPP) and in 1996 we began participating in the
MHFA Community Activity Set -Aside (CASA) Program.
Under the CASA program a total of one million dollars in mortgage financing at 6.8 % interest
has been set-aside by MHFA for first time homebuyers in the City of Plymouth. Five area
lenders have been approved by MHFA to qualify buyers under this program. The lenders are
Residential Mortgage Group of St. Louis Park, Family Mortgage of Plymouth, Inland
Mortgage of St. Louis Park, Bell Mortgage of St. Louis Park and Norwest Mortgage of Maple
Grove. A total of seven homebuyers have closed on Plymouth residences in 1996 utilizing
5
$563,467 in MHFA mortgage money. There is a total of $436,533 remaining to be utilized by
April 26, 1997.
Two of the homebuyers who received CASA mortgage money have also received City First
Time Homebuyer Program assistance, while another homebuyer needed only City assistance.
As of year end, a total of $30,849 of CDBG funding has been expended on this activity. The
program generated $9,000 in income in 1996, ending the year with a balance of $72,057
available to provide additional assistance.
One of the most challenging aspects of making this program work in Plymouth is the high cost
of housing in the City. The MHFA programs limit the purchase price of a house to under
$95,000. Every year housing under this amount in Plymouth becomes less and less available.
Rarely will a first time homebuyer find a single family detached home selling for under
$95,000. We have encouraged MHFA officials to raise the maximum sale price but they have
responded that state-wide the limit is reasonable and their funding is fully expended each year.
The. CDBG program funds do not have this price limitation but potential Plymouth
homebuyers still face the very serious shortage of homes priced at an affordable level.
Hammer Residences
This non-profit corporation serves developmentally disabled and other special needs persons
by providing group housing accommodations in the communities of Plymouth, Wayzata and
Minnetonka. Hammer Residences have provided this service for over 70 years. Currently, 13
of these group homes are located in Plymouth. In 1996, the City allocated $30,000 toward
handicapped accessibility improvements at the Tyler Residence to provide for a wheelchair lift
to a physical therapy area in the basement. This work has been completed and residents are
now able to enjoy access to a large open area for physical therapy.
Greater Minneapolis Day Care Association (GMDCA)
The GMDCA provides financial assistance to qualifying families to cover the cost of day care
for their children. Subsidy payments are based on family income. This activity has been
funded with City CDBG funds for the last 13 years. During the last ten years the HRA has
provided from $20,000 to $25,000 annually. In 1996 this activity received $23,500. As of
the end of December, $12,164 has been expended leaving a balance of $11,358. By December
31, a total of 8 households with 13 children receiving child care services have been assisted
with sliding scale assistance payments to their day care providers.
West Tonka Community Action Network (WeCAN)
This year was the first time the HRA provided a grant award to WeCAN, a non-profit agency
serving thirteen western Hennepin County suburbs. A total of $7,500 was allocated to this
agency to assist unemployed and under -employed Plymouth residents to find jobs or to receive
job training. WeCAN has served 26 residents in 1996 and 13 residents were placed in jobs or
career training programs. The average wage at placement for the 10 persons placed in jobs
was $9.95 per hour. WeCAN used its funding allocation from the HRA for job counseling,
outreach and job development along with the cost of printing, mailing and supplies for the
Plymouth component of the Jobs Program Job Link computer services.
6
Z ?a
Community Action for Suburban Hennepin (CASH)
The HRA has provided funding for this non-profit agency in the past and reallocated funds for
1996. In 1996 the HRA awarded $7,500 to CASH to fund two of its programs offered
through its HOME Line program: tenant counseling services and mortgage foreclosure
prevention counseling. As yet a final request for reimbursement has not been made by CASH
but an earlier release showed that the Tenant Hotline had taken 181 unduplicated calls and the
Homeowner Counseling service had conducted 13 unduplicated counseling sessions during the
first six months of 1996. We anticipate this funding will be fully expended within the next
two months.
City of Plymouth Park and Recreation Scholarships
1996 marks the third year the HRA has provided funding to this City sponsored program. This
program is designed to enable youngsters from lower income families to enjoy Park and
Recreation Department programs at a reduced cost. A total of $5,000 was made available for
scholarships for the 1996 program year. As of December 31, 1996, $3,039.95 had been
expended to provide assistance to 66 individuals from 40 households to attend 96 activities.
Training and Resources to Attain Individual Long-term Success (TRAILS)
A report on this activity is part of the 1996 Annual Report on the Section 8 Housing
Assistance Program. Initially $2,000 in 1996 CDBG assistance was allocated for this activity
but an additional $3,450 was made available when the final 1996 grant award was determined
by HUD, bringing the total allocation amount to $5,450. These funds are being applied
toward the cost of administering the program in Plymouth. See the preceding report on the
HRA's Section 8 Program for additional information.
Total Number of Plymouth Households Served Through CDBG Programs Administered
Through the Plymouth HRA.
Program Number of Number of
Households Served Individuals Served
Housing Rehabilitation Program
11 households
Affordable Housing Assistance
8 households
Hammer Residences/Tyler Residence
6 individuals
Greater Minneapolis Day Care
Association (GMDCA)
8 households
13 children
West Tonka Community Action Network
(WeCAN)
26 individuals
Community Action for Suburban
Hennepin (CASH)
214 individuals
City of Plymouth Park and Recreation
Scholarships
66 individuals
TRAILS
27 individuals
Total Number of households served
27 households
Total Number of individuals served
352 individuals
7
Promotion of Fair Housing Activities
Under the CDBG regulations the HRA is required to promote fair housing activities to address
issues of housing discrimination. To this end the HRA elected to continue its participation in
the Suburban Hennepin County Fair Housing Initiative. The initiative provides funding to
promote fair housing choice, testing, enforcement, information and referral in suburban
Hennepin County. The $1,500 allocated from the HRA General Fund for 1996, was matched
with $2,000 from the City of Bloomington, and $55,000 from the Hennepin County CDBG
program. Services for the Fair Housing Initiative are provided by The Suburban Hennepin
Anti -Racism Coalition, the Minnesota Fair Housing Center, and the Housing Discrimination
Law Project of the Legal Aid Society of Minneapolis under contract to Hennepin County.
CDBG Program Goals for 1997
• Operate the Program within budget.
• Comply with all applicable federal rules and regulations.
• Develop revised guidelines for the First Time Homebuyer Program.
• Have 80% of 1996 funding spent or committed by the end of 1997.
PLYMOUTH TOWNE SQUARE
During 1996 Plymouth Towne Square (PTS) completed its second year of occupancy. The
year began with all 99 units fully occupied. Walker Management continued as manager of the
property under a management contract with the HRA. The HRA conducted a review of
Walker's management of the property and compared it to management available from a
number of other private management firms. The conclusion of the review was that Walker
Management was providing an exceptionally high level of management services to the HRA
and the Plymouth Towne Square residents at the most reasonable cost. As a result the
management agreement with Walker was extended for an additional year.
A prime focus of operations at Plymouth Towne Square during the year has been the
continuing development of a spirit of community among the residents and providing residents
with opportunities to be involved in activities that encourage both emotional and physical
health. Activities at Towne Square during the year have included building celebrations for St.
Valentine's Day, St. Patrick's Day, Older Americans Month (May), National Night Out,
PTS's second anniversary (October), Halloween, Thanksgiving, and Christmas. There were
monthly pancake breakfasts open to all residents, their families and friends; monthly resident
get-to-gethers; monthly celebrations of residents' birthdays, movies on Saturday nights; and
weekly coffee hours, one for all residents and one for men only. Money and labor were
contributed by the residents to construct garden plots that were used by 11 residents. An
outdoor gas barbecue grill and picnic table were installed for the use of the residents. Money
was raised by the residents to purchase a pool table for the activities room. In spite of some
initial concerns, the pool table has become quite an attraction for residents. A number of
women residents have taken up the sport for the first time. Monthly wellness clinics that
include blood pressure checks by a Walker nurse and wellness seminars with speakers on
health topics have been available at the building. The Greater Lake Country Food Bank
provides donated foods to help residents to stretch their budgets. Congressman Ramstad and
8
County Commissioner Penny Steele each paid visits to the building sponsored by the Food
Bank. Congressman Ramstad donated a United States flag for the building. The flag had been
flown above the Capital building in Washington, DC before it was presented to Towne Square.
The year ended with a number of construction issues being resolved. A solution was found for
the fascia that had blown off of the building and it was replaced by the contractor. The cause
for water seepage near the electrical panel in the basement was identified and corrected. The
settlement cracks in the sheetrock were patched. All of this work was done at no cost to the
HRA by the building contractor. Some additional work was paid for by the HRA. Roof
gutters were added in a number of areas with poor drainage to eliminate water seepage into the
basement. Snow/ice diverters were installed over the entranceway to reduce the possibility of
falling ice at the drive -up and entrance to the building. It was determined that winter ceiling
leaks could be related to the attic ventilation. These will be further investigated in 1997 and a
solution proposed.
The year ended with the building fully occupied. Occupancy at the end of the year included:
Average
Total 1 Person 2 Person Average Average Monthly
Households Households Households Women Men Age Income Subsidy
97 80 20 91 29 75 years $13,511 $206
64 tenant households received low income subsidies averaging $131 per month.
33 tenant households received very low income subsidies averaging $352 per month.
27 very low income tenant households, receiving low income subsidies, were on a waiting list
for very low income subsidies at the end of the year.
279 eligible senior households were on a waiting list for apartments at PTS at the end of the
year. Of these households 166 were low income ($17,351 for a single person / $19,851for a
couple to $27,80 / $31,750) and 113 were very low income (less than $17,350 / $19,850).
Plymouth Towne Square Program Goals for 1997
• Operate the facility within budget.
• Continue to monitor Walker Management's operation of the facility.
• Resolve remaining construction issues
HOUSING REVENUE BONDS
During 1996 HRA staff continued to use the City's authority to issue tax-exempt housing reve-
nue bonds to leverage additional resources for affordable housing in Plymouth. Parkside
Apartments at Medicine Lake completed occupancy of the 21 units that were required to be
set-aside at affordable rents at 60% of metropolitan area medium income as a condition of the
City's issuance of tax-exempt housing revenue refunding bonds in 1995. Sixteen (76%) of
these units were occupied by persons with incomes below 50% of metropolitan area medium
income, the remaining five units (24%) are occupied by persons between 50% and 60% of
area medium income. One of these units houses a participant in the HRA's Section 8 rent
assistance program.
9
�E- 3s,
Tax-exempt refunding bonds totaling $11,500,000 were issued for Fox Forest Apartments dur-
ing 1996. Staff attempted to negotiate rents for a small portion of these units that would be af-
fordable to low income persons. However, during these negotiations it became apparent that it
would be economically infeasible to provide affordable rents because of the existing rent
structure. As an alternative, an annual bond fee of $30,000 to be paid to the HRA to support
affordable housing in Plymouth was agreed upon with the owners. The fee is to be paid semi-
annually for the term of the bonds. The bond term is a minimum of ten to a maximum of
twenty years.
Tax exempt bonds totaling $7,685,000 were also issued for the purchase and rehabilitation of
the At the Lake Apartments. Federal statutes and regulations require that 20% of the units at
this property must be occupied by persons with household incomes no higher than 50% of the
metropolitan area median income, but with no rental or affordability restrictions. As a
condition of the issuance of these bonds, HRA staff required that an additional 20 (10%) of the
units. in At the Lake Apartments must be affordable to and occupied by persons with incomes
no higher than 50% of the area median. At the end of 1996, At the Lake was in the process of
renting -up these affordable units.
Revenue Bond Program Goals for 1997
• Continue to utilize City's ability to issue revenue bonds for private development to
encourage and support affordable housing.
• Develop City revenue bond policies that will support affordable housing.
IMPLEMENTATION OF THE METROPOLITAN LIVABLE COMMUNITIES ACT
During 1996, HRA staff took the lead in developing the City's response to the requirements of
the Metropolitan Livable Communities Act (MLCA). Development of the new Housing Plan
and Housing Implementation Program that was adopted by the City Council as the City's
MLCA Housing Action Plan was primarily accomplished by HRA staff. The Plan was first
presented to the HRA for review and then the Planning Commission before its submission to
the City Council for adoption. The Plan was subsequently given favorable reviews by the
Metropolitan Council staff and housing advocacy groups in the metropolitan area.
HRA staff have taken the initiative in implementation of the City's Housing Plan. This has
included working with private developers, City staff, local organizations and other government
agencies to promote development that supports the City's housing goals. The twenty units of
affordable housing that was included as part of the At The Lake Apartments revenue bond
issue were part of this initiative. Discussions with The Rottlund Company, Inc.,
CommonBond Communities, and Fransen Real Estate regarding their housing development
proposals in Plymouth have focused on meeting the City's Livable Communities housing
goals.
At the end of 1996, HRA staff presented a recommendation that the City continue its
participation in the MLCA for 1997. This recommendation was presented to the HRA and
Planning Commission for their support before it was presented to the City Council for
adoption. On November 6, 1996, the Council elected to continue participation in the MLCA
for 1997.
10
Metropolitan Livable Communities Program Goals for 1997
• Continue implementation of the City's Housing Plan.
• Encourage private developers to include affordable and life -cycle housing development that
meets the City's Housing Goals.
• Work with the Rottlund Company and Fransen Real Estate on development of their
proposals to encourage quality development that will be well managed and contribute to
meeting the City's Housing Goals.
• As appropriate utilize available resources including opportunities to apply for Minnesota
Housing Finance Agency (MHFA), Metropolitan Council, U.S. Department of Housing
and Urban Development (HUD) and other funding sources to support development that
meets the City's Housing Goals.
• Respond appropriately to other opportunities for affordable and life -cycle housing as they
occur.
• Work with individuals and groups within the City to develop support within the community
for implementation of the City's Housing Goals.
HOUSING IMPROVEMENT AREA
On August 1, 1996, new state legislation went into effect that authorizes cities to create
Housing Improvement Areas (HIA) for the purpose of making improvements to private
residential property in a specific area and charging the costs to the affected properties. The
statute requires that a minimum of 25% of the owners of the property in the area must petition
the City to create the HIA. Objections from either 35 % of the residents or residential property
owners in the area can prevent establishment of the HIA. Establishment of the HIA is solely
at the discretion of the City subject to the preceding actions.
Representatives of two homeowner associations contacted HRA staff during 1996 regarding
City assistance in financing improvements to their townhomes. They were made aware of the
new Housing Improvement Area legislation. On December 18, 1996, petitions were received
from homeowners in the Shenandoah Townhomes to establish a HIA for the purpose of
installing new siding on their building.
Housing Improvement Area Program Goals for 1997
• Work with Shenandoah Townhomes to process their petition and perform any necessary
follow-up.
• Respond to inquiries regarding use of the Housing Improvement Area legislation
HRA REPRESENTATION IN LOCAL, STATE AND NATIONAL AFFORDABLE
HOUSING DISCUSSIONS
HRA staff have been active in representing the HRA and the City in a number of local, state-
wide and regional initiatives for affordable housing. As members of the National Association
of Housing and Redevelopment Officials (NAHRO) and the Minnesota Association of Local
Housing Finance Agencies the HRA staff is kept up to date on activities at the state and federal
levels. In addition staff have participated in meetings with County, Metro, State, and Federal
officials and elected representatives to discuss programs and legislation that affect local
activities related to housing development.
11
r ' 3 oa
HRA staff have also been active in a number of metropolitan initiatives to improve the
administration of affordable housing programs in the region. Staff meets quarterly with
officials from the local office of the U. S. Department of Housing and Urban Development
(HUD) and staff from other housing agencies in the metropolitan area to discuss administration
of the Section 8 and Public Housing programs. Staff are participating in meetings held by
HUD to discuss and resolve issues that have been raised by local housing officials in the
administration of the Public Housing units that are to be disbursed among suburban
communities as part of the settlement of the Hollman vs. Cisneros et al lawsuit brought against
HUD, the City of Minneapolis, Minneapolis Public Housing Authority, Minneapolis
Community Development Agency, and the Metropolitan Council by Minneapolis Legal Aid
and the National Association for the Advancement of Colored People (NAACP). Staff is
participating in an initiative of the Minneapolis -St. Paul Family Housing Fund and the
McKnight Foundation to develop mechanisms that support the development of well designed
and managed affordable housing in suburban communities. Staff is also actively involved in
the development of The HousingLink, a metropolitan affordable housing clearinghouse and
information center that is being established to work with affordable housing providers, social
service agencies, low and moderate income renters, and other government agencies to improve
the system of linking those in need of affordable housing to available resources.
HRA Representation at Affordable Housing Discussions Goals for 1997
• Continue to participate as appropriate in local meetings on affordable housing to represent
the City's interests and to maintain recognition of Plymouth as a community concerned
about meeting demonstrated needs for affordable and life -cycle housing.
• Continue to maintain knowledge about affordable and life -cycle housing including local,
regional, state, and federal resources and programs.
• Keep the appropriate City officials advised about any policies, programs, legislation, or
other activities that would affect the City.
PLYMOUTH ECONOMIC DEVELOPMENT FUND
In 1996, the HRA was designated by the City Council to administer the Plymouth Economic
Development Fund (PEDF). During the year the HRA participated in the development of the
guidelines for the Fund. The Fund will be capitalized from the first $100,000 in principal plus
interest to be paid by Value Rx in repayment of a loan from the Minnesota Department of
Trade and Economic Development's (DTED) Economic Recovery Program (ERP). Over a
two year period, beginning in 1997, approximately $125,000 in repayments are expected to be
deposited into the PEDF. The ERP loan to Value Rx was approved by DTED in December,
1996.
The PEDF is intended to provide loans at favorable terms for business activities in Plymouth
that would make feasible projects which create new jobs, increase the tax base, or leverage
other needed economic development funds. Once the fund has been capitalized, the HRA will
be able to publicize the availability of funding.
Plymouth Economic Development Fund Program Goals for 1997
• Develop administrative procedures for operation of the Fund.
• Develop a publicity strategy for the Fund.
12
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11L -33
HOME REMODELING FAIRS
For the first time, the HRA participated in two area home remodeling fairs as a means of
encouraging Plymouth homeowners to improve and up -grade their homes. The City of
Plymouth served as a sponsor of the Northwest Suburban Remodeling Fair, along with the
cities of Robbinsdale, Crystal, New Hope, Brooklyn Center, and Brooklyn Park, CO-OP
Northwest and the Northwest Hennepin Human Services Council. HRA staff was actively
involved in the planning, promotion, and operation of the Fair. The Fair was held on
Saturday, March 16,1996, at the Park Center High School. The HRA also promoted the
Home Remodeling Fair sponsored by the cities of St. Louis Park, Golden Valley, Hopkins and
Minnetonka at the Eisenhower Community Center held on Sunday February 25, 1996.
Home Remodeling Fairs Program Goals for 1997
• Participate with other cities in remodeling fairs for 1997.
• Increase promotional efforts to encourage Plymouth homeowners to attend these fairs.
g:\cd\housing\hm\reports\96annual.doc
13
DATE: April 15, 1997
TO: Kathy Lueckert, Assistant City Manager
FROM: Helen LaFave, Communications Coordinator
SUBJECT: AGENDAS ON CHANNEL 37
As you know, we routinely post City Council and Planning Commission agendas on channel
37. However, given the installation of our new cable equipment, posting the complete City
Council agenda on cable is not as efficient as it once was. Our new character generator has
improved the look of the channel, but the trade-off is that is more complicated to use. That,
combined with the fact that we have a new technology/medium available on the Web site that is
better suited to providing detailed agendas to those who are interested - and without having to
re -key the information -- leads me to believe it is time to make a change in how we post the
agendas on cable.
I would like to experiment with posting an abbreviated Council agenda on cable starting with
the May 7 meeting. (This is not so much of an issue with Planning agendas because they
typically are quite a bit shorter). I propose that we no longer list each consent item on the
agenda. Instead, we just list "consent agenda." We would continue to list each public hearing
item as well as each item listed under general business.
This will have several advantages. First, we will be providing the agenda information in a way
that is more compatible with how people tend to watch television (channel surfing) while still
providing a complete agenda via the Web site. Listing only specific agendas will lessen the
volume of information viewers must wade through before seeing other messages. Second, it
will decrease the time required to post the agenda on cable. Finally, we still will be giving
regular viewers of Council meetings a good idea of what issues Council will be discussing at
the meeting.
I plan to note on cable that the complete agenda is available on the Web site. Also, if people
call in, I will let them know that we can add them to our regular mailing list for Council
agendas. If you concur that this is worth a try, I plan to experiment with this change beginning
with the May 7 Council agenda. I will let you know if I get requests from viewers to go back
to the detailed agenda.
cc: Laurie Ahrens
DATE: Apri118, 1997
TO: All City Employees
FROM: Tom Saba
SUBJECT: Tornado and Severe Weather Awareness Week
Next week, April 21-25, 1997, is Tornado and Severe Weather Awareness Week. A
statewide drill is scheduled for Thursday, April 24, 1997. On April 24, the sirens will
be sounded two times, once at 1:45 P.M. for businesses, schools, and other facilities to
review their emergency plans, and again at 6:55 P.M. for late shifts and families in
their homes.
The sirens in our community will be sounding at the above times to provide each of us
with the opportunity to consider what we would do in the event of severe weather.
Take the literature that is available at work and talk about it with your family when you
get home. Talk about the difference between a watch and a warning. Find a safe place
to go when a tornado warning is issued.
You might consider a weather alert radio for your home. Just leave it on all the time.
When the National Weather Service issues a Weather Alert, the radio receives a special
signal that tells you there is an alert condition. Then, you listen to what's being
broadcast.
Radio Shack and many other electronic retailers have a selection of weather alert
radios. There are many sale offers this time of the year. List prices start at $19.95 and
you can get all the radio you'd want for less than $39.95.
Life experience has taught us over and over again that preparedness activities do
prevent death and injury. Everyone is encouraged to take this opportunity to review
emergency protective actions with your family and coworkers so that you will be
prepared when severe weather strikes our community.
r Iq
April 15, 1997 CITY OF
PLYNOUTR
Mr. David Eggum
4555 Weston Lane
Plymouth, MN 55446
Dear Mr. Eggum:
I am responding to your April 5, 1997 e-mail message to Mayor Tierney expressing your
concerns with the recent deer kills in the area of 46' Avenue and Vicksburg Lane. You
have indicated motorists are traveling too fast on this stretch of Vicksburg Lane from
County Road 9 to Schmidt Lake Road, and don't heed the existing speed limit or take
much notice of the existing deer crossing sign just north of County Road 9 for
northbound traffic. You have requested an additional deer crossing sign in the area of
46`h Avenue and Vicksburg Lane or an "all -way" stop at this intersection.
It is not only unfortunate, but also potentially serious whenever there is a deer/motor
vehicle accident. It is rather difficult to prevent this type of accident, even when people
are traveling at the posted speed limit. Since there are many city streets in this area of
Plymouth where deer may occasionally cross, I hesitate to recommend additional deer
crossing signs, especially along Vicksburg Lane where there are several potential areas
where deer cross. I will, though, recommend to our Street Supervisor that he install an
additional sign below the northbound deer crossing sign which indicates that motorists
need to be aware for the next one mile. I'll also ask that he look at the possibility of
adding a southbound deer crossing warning sign south of County Road 47.
Your other suggestion to install an "all -way" stop at the intersection of 46' Avenue and
Vicksburg Lane' will be taken under consideration. I have also heard from a few other
residents in the area who have expressed their concern with the difficulty of accessing
Vicksburg Lane from 46' Avenue, particularly during the peak rush hour. I need to
balance this concern with the heavier volume of traffic on Vicksburg Lane and the
possibility of causing rear -end type accidents by stopping this flow of through traffic. In
addition, for your information, the City Council has approved the extension of Schmidt
Lake Road east of Vicksburg Lane to Fernbrook Lane as a City project to get underway
sometime this summer. When that connection is made, motorists will have an alternative
route via Schmidt Lake Road to Fernbrook Lane. The intersection of Schmidt Lake
Road and Vicksburg Lane might be the more appropriate place for an "all -way" stop in
the near future.
%%Cityyly\vol I %ENG\GENERALILTRS\DANFleggum.doc
PLYMOUTH .1 Beau tif ul Pface'To Live
?J('t� PLYMOUTH SOU! EVARD • PLYMOUTH, MINNESOTA 55447-1482 9 TELEPHONE (612) 509-5000
Mr. David Eggum
Page 2
E - 4 a
In summary, I will discuss the deer crossing signage with the City's Street Supervisor
and I will also monitor the access difficulties at 46' Avenue and Vicksburg Lane to
determine if additional warning signs or regulatory stop signs should be installed.
Thank you for your concern and suggestions.
Sincerely,
Daniel L. Faulkner, P.E.
City Engineer
cc: Fred G. Moore, Director of Public Works
Roger Wenner, Street Supervisor
Jean Lyons, Sr. Clerk Typist
\\City_p1y%vo11 %ENG\GENERAL%LTRS\DA NF4ggum.doc
Internet Contact
L1 4a
From: David Eggum[SMTP:eggums@worldnet.att.net]
Sent: Saturday, April 05, 1997 4:53 PM
To: Internet Contact
Subject: Deer
Dear Mayor Tierney,
My name is Jayme Eggum. I am fifteen years old and live at 4555 Weston
Lane. My family and I have lived here in this house for about seven
years now, and have always enjoyed the wildlife in our backyard. Besides
the various kinds of birds and pheasants, we take pleasure in the large
number of deer that cross through our yard. We see them most often
around dusk or evening. There have been at least two killed in the last
two weeks right where our yard bumps up to Vicksburg. My family and I
have become concerned over this for a couple reasons. First, we
obviously are saddened at seeing the deer killed. But secondly, we are
worried that someone will get seriously injured. People go way too fast
on this stretch of Vicksburg from County Road 9 to Schmidt Lake Road and
don't take heed of the speed limit or the one deer crossing sign near
Plymouth Covenant Church. I am asking that the city consider putting an
additional deer crossing sign in this area and/or put a stop sign at 46th
and Vicksburg to help slow down traffic. This would also benefit the
large number of people who cross this intersection on foot or on bikes.
We would hate to wait until someone is seriously injured or killed before
something is done about this stretch of road. We ask you to please
protect the wildlife and also the citizens of Plymouth by seriously
considering this. Thank you for your time.
Sincerely, Jayme Eggum
Page 1
April 14, 1997
Donald Butler
3640 Black Oaks Lane N.
Plymouth, MN 55446
Dear Mr. Butler:
Thank you for your April 9, 1997, letter concerning the Moen Leuer project.
—i
At their meeting on April 8, 1997, the Planning Commission voted to recommend approval of
the Rezoning from FRD (Future Restricted Development) to B -C (Business Campus). However,
the Commission recommended that the Preliminary Plat, Site Plan, and Conditional Use Permit
be tabled. The Planning Commission further recommended that the City Council order a Traffic
Study.
After meeting with staff, the developer has agreed to pay for a traffic study. The City's traffic
consultant, Strgar, Roscoe, and Fausch, Inc. should complete the traffic study by the end of
April. Staff has tentatively scheduled this item to return to the Planning Commission on May 13,
1997.
Although the Public Hearing for this item has been closed, Planning Commission Chair Stulberg
asked staff to notify the people that submitted a blue card at the Planning Commission meeting
of future discussion of this issue. A notice will be sent to you prior to the Planning Commission
meeting.
If you have any additional questions, please contact Kendra Lindahl, principal staff reviewer, at
509-5453.
Sincerely,
Anne W. Hurlburt, AICP
Community Development Director
cc: Kendra Lindahl, principal reviewer
PLYMOUTH A Beaull1111 Pface'ro %ivc
3400 PLYMOUTH BOULEVARD - PLYMOUTH. MINNESOTA 55447-1482 - TFLEPLIONE C'no-=nr:n
April 9, 1997
Members of the City Council
Plymouth, Minnesota
Subject: Action taken 4/8/97 --Planning Commission
meeting regarding Moen/Leuer Construction (97012
Dear Council Members:
At the above captioned hearing, action taken was to table the
development proposed and recommend a traffic study be completed
before further votes were taken.
Prior to this decision, there was considerable written and oral
data submitted by various interested parties.
The planning staff based their approved recommendations on earlier
studies which do not include many of the changes made recently.
Traffic conditions on 36th Street between Vicksburg Lane and
County Road 9 have changed and are continually changing. The
additions to the City Center area, the new high school and the
planned theatre complex will increase the impact.
It is our understanding that the City is concerned about funding
for a traffic study. It is respectfully suggested that the City
look to the owner/developer for financial assistance as they have
most to gain and to date they have not contributed to costs for
36t -h Street.
We would like to request that all meetings regarding the proposed
project be open to the public, in accordance with the law, and
that we be advised of all such meetings.
Your consideration in this matter will be greatly appreciated.
Very truly. yours,
DONALD BUTLER
3640 Black Oaks Lane North
Plymouth, M.
612-557-6876
cc: Anne Hurlburt, Community Development Director
April 14, 1997
Marie Butler
3640 Black Oaks Lane N.
Plymouth, MN 55446
Dear Ms. Butler:
CITY OF
PLYMOUTH -
Thank you for your April 9, 1997 concerning the Moen Leuer project.
At the Planning Commission meeting on April 8, 1997, the Planning Commission recommended
approval of the Rezoning from FRD (Future Restricted Development) to B -C (Business
Campus). However, the Planning Commission tabled the Preliminary Plat, Site Plan and
Conditional Use Permit and recommended that the City Council order a traffic study.
After meeting with staff, the developer has agreed to pay for the traffic study. The traffic study
has been ordered and the City has requested results by the end of April. Staff is tentatively
scheduling this item to go back to the Planning Commission on May 13, 1997.
At this point, the only access to the proposed development is provided from 36`h Avenue. The
City's traffic consultant, Strgar, Roscoe, and Fausch, Inc., will be looking at a number of traffic
related issues. The traffic impacts of dead -ending 36h Avenue and providing a future access onto
Vicksburg Lane are only two of the options that will be analyzed.
If you have any additional questions, please contact Kendra Lindahl, principal staff reviewer, at
509-5453.
Sincerely,
Anne W. Hurlburt, AICP
Community Development Director
cc: Kendra Lindahl, principal reviewer
PLYMOUTH :1 RcautifuMace'T) %ive
3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447-1482 • TE1_EPwrj1T= 1 ,l);=ra_,rrn
April 9, 1997
Anne Hurlburt, Community
City of Plymouth
3400 Plymouth, MN. 55447
Development Director
Subject: Moen/Leuer Construction (97012)
Proposed Access to Development from 36th Street
Dear Ms. Hurlburt:
We attended the Planning Commission Hearing on 4/8/97 with
reference to the above matter. As you are no doubt aware, the
decision was made to continue the matter of approval until a
traffic study has been completed.
Several matters were brought to our attention, which we were not
aware of, i.e., it appears that while there are other options
open to give access to the contractor to his property, these
options were not explored completely. It was also brought out
that the planning department recommendations were based upon
information that was several years old, rather than current and
projected information.
There were many suggestions made by those attending the meeting,
and combining those with our own observations, we would like to
suggest the easiest solution to this problem:
1. Several homeowners suggested dead -ending 36th Street.
It would make sense to close off the entrance to
Vicksburg Lane where so many accidents are occurring.
This would force Sugar Hills residents to go out
on County Road 9, something we feel sure they would
not object to.
2. One of our major concerns after listening to City
personnel, is that the owner of the parcel on
Vicksburg Lane and 36th Street will soon want to
develop his site. The City has indicated that his
entrance would be off of Vicksburg Lane, however,
if the 36th Street entrance is approved for the
above development, the City is much more likely to
suggest that ALL traffic be routed onto 36th. It
would make much more sense to approach the owner
now and have ALL the traffic go out onto Vicksburg
Lane, after closing off 36th Street.
This solution would be the most economical for the City, the
developer would pay his fair share for the street and all the
Page Two
4/9/-,7
T - _�Ib' Z
Sugar Hills residents, townhome owners and single home dwellers
would be supportive. It would also remove all safety considerations
for 36th Street and stop it from becoming a speedway for the
p:"ojected highschool traffic in the fall.
One of the statements in the Planning and Zoning Application
Staff Report states:"...(Page 5) Most of this truck traffic would
occur during weekdays when residents are at work...."
It should be noted that over half of the reisdent of both Sugar
Hills Townhomes and the single family homes have one or more
persons at home ALL DAY. Two of our owners have adult impaired
children living at home. Many of the older residents have health
problems. The single family residences have at last count 12
children at the bus stops.
The statement in the report was incorrect and certainly was not
researched by anyone.
Everyone at the Planning Commission hearing felt that the buildings
were acceptable, although they preferred office only for the complex.
I believe that even this reservation would be eliminated by routing
the traffic off of Vicksburg Lane. With 36th Street closed off,
the impact would be considerably lessened.
It is impossible to understand how anyone can say that 400 cars,
plus vistor's cars, plus trucks, added to what is already a traffic
hazzard on 36th Street, can be considered "safe".
The only possible reason for allowing 36th Street to be used for
the proposed development would be if NO OTHER OPTION WAS AVAILABLE.
Until the most obvious solution has been pursued, this matter
should be put on hold.
Thank you for your consideration.
Very truly yours,
MARIE BUTLER, Homeowner
3640 Black Oaks Lane No.
Plymouth,MN. 55446
cc: City Council Members
April 16, 1997
Mr. Steve Forsberg
13400-32 d Avenue N
Plymouth, MN 55441
Dear Mr. Forsberg:
PLYMOUTR
I am responding to your letter dated March 28, 1997, to Councilmember Saundra Spigner
and Mayor Joy Tierney about snowplowing policies and procedures. You were also
requesting that the City make payment to you in the amount of $100 for your insurance
deductible associated with damage to your vehicle on January 27. You had previously
submitted this claim to the City's insurance carrier and received a response from the City's
agent, Allied Adjusters, dated March 14, 1997 denying your claim.
The City's maintenance records indicate that during a two to three day period ending on
January 27, the City received snowfalls with a total accumulation of two to three inches.
There was also wind which caused drifting in some parts of the city. Although none of the
snowfalls by themselves were greater than two and a half inches, the accumulation did
exceed this amount and for this reason, snow was plowed from all streets within the city.
This plowing operation began in the early morning hours of January 27 at about the ending
time of the snowfall. Since it takes eight to ten hours to clear all of the streets in the city,
the removal was not completed until around noon. As you state in your letter, you had
cleared your driveway at around 7:00 a.m. before your street was plowed. Because of the
ending time of the last snow event, it was not possible to have all streets plowed before
7:00 am.
Your letter also references a March 24 snowfall where we received four to five inches of
new snow, but did not clear all city streets. This is correct, but we had substantially
different weather conditions on March 24. By March 24, we had sufficient warm weather
that almost all city streets were completely clear of snow and ice. The weather forecast at
the end of the March 24 snow was for a sunny day with temperatures reaching a high of
about 60 degrees. For this reason, a decision was made to plow only the major streets
within the City. This was completed by about 7:00 a.m. The remainder of the streets were
not plowed, but left for the snow to melt throughout the day. The snow did melt as
predicted and by the end of the day and almost all streets were again bare of any snow and
ice accumulation without incurring a cost for total snow removal.
G:�ENGKiENERAI.LLTR51iRED�FORSBEAO.DOC
PLYMOUTH A -Beau riful4'locc'Io Live
Mr. Steve Forsberg
Page Two
It is unfortunate that there was damage to your vehicle as a result of an ice chunk which
was left by your driveway after the street was plowed. As stated by the City's insurance
agent, the City was not negligent in conducting our snow plowing activities. This was an
unfortunate situation, but I also cannot recommend the payment to you in the amount of
$100.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
cc: Mayor and City Council
✓Kathy Lueckert, Assistant City Manager (C/R. file (97-30)
"-Ply% IIMMOX NMtA a.Tas�MWORSOUG.WC
MAR -31-1997 1505 NWA CARGO
March 29, 1997
Ms. Sondra Springer
Plymouth City Council
Plymouth, MN
Dear Ms. Springer:
[K -F
I tun following up on our phone conversation of 64 weeks ago. I have contacted Bob
Pemberton as you advised and have submitted my claim through Allied Adjusters as he
instructed. My claim was denied. I still want to pursue this matter and I will start with you
once again. I will restate the facts to refresh your memory.
On the morning of Monday, January 27th, I cleared my driveway of all snow prior to nW
Ieaving for work at 7:30 am. A very light fluffy snow had fallen overnight and had left an
inch to an inch and a half of snow on my driveway. It took me no more than 10-15
minutes to clear my driveway and I assumed it would remain clear until my wife left for
work shortly thereafter.
A plow from the city of Plymouth came through a short while later and not only plowed
the fresh snow that had fallen but also plowed back into my driveway huge ice chunks that
were the result of a very wet, heavy snow that had fallen over a week earlier. When my
wife pulled out of the driveway she saw that the plow had been through but she assumed
that it was simply a ridge of the fresh fluffy snow that had fallen overnight. As she was
backing out of the driveway a large ice chunk became lodged in the wheelwell of her car
and caused over $700 of damages to her car. I feel the city of Plymouth is responsible for
these damages for the following reasons:
1) They should never have sent the plows out for this snowfall. It was a very minor
snowfall, and it was very light fluffy snow. In speaking with Mary Horstmann of Allied
Adjusters she said the City of Plymouth has a policy whereby they plow whenever there is
two -and -a -half to three inches of snow. There was absolutely no way that two -and -a -half
inches of new snow fell as a result of this snowfall. I called the National Weather Service
this morning and they said .8 inches of new snow fell on January 26th and .9 fell on
January 27th. Given that this was all part of the same storm system this is a total of 1.7
inches. I am certain that there was even this much at my house, or in other parts of
Plymouth. Also, if this is the case that the city plows operate whenever there is a snowfall
of two and a half inches or greater, why weren't the plows sent out on the evening of
March 24th, when we received 4-5 inches of new snow? It seems to me to be hypocritical
to take refuge behind the policies of the City of Plymouth on one hand, but then not
adhere to the policies in all instances on the other hand. It also seems quite odd to me in it
year when almost all cities were well over budget in snowplowing expenses that the City
of Plymouth felt it was necessary to send the plows out to remove one to one and a half
inches of light fluffy snow from our streets. Who's watching the bank?
MAR -31-1997 15:05 NWA CARGO P.03
2) The plow should have only pushed new fallen snow into my driveway unless he was
going too close to my yard. There were no large chunks of ice out in the roadway. They
had previously been cleared from the roadway.
3) Why did the city not have their plows out during the night as is the usual custom?
It is very unusual for plows to run during the day. If the plows had come during their
normal time I would have cleared out all the ice chunks when I shoveled my driveway in
the morning and this entire incident would not have occurred.
In closing, there appears to be a lack of accountability within the City of Plymouth's
Public Works department and I believe that the policies and procedures within the
department need to be reviewed. Plows should not be sent out to clear an inch of light
fluffy snow from our streets. This is poor decision making and someone should be held
accourttabIa. I am asking the City of Plymouth to pay my S 100 deductible associated with
this claim. My insurance company has already paid $600 of the total damages of $700. I
fed this is a nominal request given what my wife and I have had to go through in order to
get our car repaired.
I look forward to hearing from you at your earliest convenience. I appreciate your
cooperation in this matter.
Sincerely,
Steve Forsberg
13400 32nd Avenue North
Plymouth, MN 55441
551-1609
cc: Joy Tierney
TOTAL PM
1- �o
SUGAR HILLS TOWNHOMES ASSOCIATION, INC.
% TERENCE R. MORIARITY
3630 Black Oaks Lane North
Plymouth, Minnesota 55446-2600
(612) 509-9181 - FAX: (612) 537-4569 eno O
April 15, 1997
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
ATTN:Mr. Fred G. Moore, P.E.
Director of Public Works
Dear Mr. Moore:
I am writing you with reference to a current situation in
the Sugar Hills Townhome development "common areas" and also
other site issues which remain unresolved at this time.
In your letter of September 12, 1996 to Mr. Don Butler, the
Vice President of our Homeowners Association, you identified
the City's ownership of the storm/drainage system pipes on
the ponds which are a part of the development and that the
property owner would be responsible for sand and/or silt
deposits other than at the entrance or exit locations.
We have had contact with Mr. Darrell Johnson of the City
Engineering Department for assistance because of drainage
problems caused by elevation and/or grading problems on the
site. Drain tile was installed behind my home adjacent to the
long driveway off of Archer Lane and this Spring's snow melt
indicates that that system appears to have helped that
situation.
In conjunction with the above, and of a more pressing nature,
after repeated requests of the developer by Mr. Johnson, the
area between Bob Anderson (3635 Archer Lane No.) and Don
Butler (3640 Black Oaks Lane No.) was regraded just prior to
the first snow last fall. To no one's surprise, there is no
erosion control or silt fencing at this "open cut" and with
Spring rains eminent we are requesting that the City pursue
this situation quickly as the potential for considerable
erosion and damage to the site, the ponds and perhaps to the
storm drainage system is possible.
In your letter, you indicated that the City had not accepted
the ponds from the developer at that time. At a recent
Planning Commission Meeting I believe I heard a statement
that the City Council must release a developer from his
obligations upon completion of a project.
O
p
City of Plymouth April 15, 1997
Mr. Fred G. Moore, P.E. Page 2
Because of the City's oversight in collecting a financial
guarantee for the completion of the project according to the
plan approved by the City, is this release requirement still
true? In early March 1997, I received a copy of a title
transfer to the Association of the properties designated as
Outlot A and Outlot C from Harstad Homes, Inc. Was this title
action by Harstad correct and what if any "acceptance" by the
City has taken place?
There are still a number of outstanding issues in the
development which we are concerned with. The general
condition of the portion of Outlot C adjacent to the South
side of 36th Avenue North. This had been used as a material
storage site during the construction period and remains a
dumping ground for construction waste (concrete, carpet
scraps, a dead tree and sod replaced from the site, a barrel)
and gravel and dirt from somewhere. A general eyesore.
The landscaping issues are still of concern. The proper
number of trees and plants may be consistent with the
approved plan but there continue to be a number of them which
have not survived their transplant or the Winter. Many of the
original plantings and some sodding was done before there was
water available to maintain them. The sprinkling system which
is in the "common area," or Outlot A, still does not function
properly. There are leaks in the system and in the area re-
graded the pipes are broken and torn out of the ground. The
landscaping contractor has indicated that he will only
replace trees and shrubbery one time and if they do not grow,
it is not his problem. Is this acceptable? The final home was
only occupied last Fall.
The last area of concern is relative to a fire hydrant and
water shutoff located on the corner of the property between
3670 and 3675 Black Oaks Lane. The hydrant is mounted on top
of the cast pipe which extends 11" to 12" above the finished
grade and the hydrant is mounted on top of that. The water
pipe extends approximately 6" above grade. Realizing that one
cannot landscape in the area adjacent to a hydrant for
obvious reasons, these present a strange and unattractive
sight and should be corrected. Harstad contends that the
placement was according to City approved plans. It would
appear that the plans or the grading and building elevations
in that area were not placed correctly and someone should be
responsible for correcting the resulting problem.
City of Plymouth
Mr. Fred G. Moore, P.E.
�o 0
0
p
April 15, 1997
Page 3
To summarize, the purpose of this letter is to address an
immediate situation, the potential problems with the "open
cut" area, and secondly, a number of general concerns
regarding the completion and acceptance of the development
by the City according to the approved plans.
We understand that not all of these issues are directly
related to your office but because the most critical issue
is, we have chosen to list all concerns in the expectation
that you will pass our concerns on to the proper parties and
departments.
Our Association is quite anxious to have these issues
resolved, be done dealing with Harstad Homes and no longer
have the need to contact the City on issues which we feel
should be completed prior to accepting the common areas from
the developer.
The small details and esthetics are important. We want to
improve and enhance the development, protect the investment
we have made, and be able to move on in the enjoyment of our
new homes in Plymouth.
I or other members of the Board of Directors are available to
meet and discuss these issues at your convenience. I can be
reached during the day at my work number, 537-8435.
Yours truly,
SUGAR HILLS TOWNHOMES ASSOCIATION, INC.
TERENCE R. MORIARITY
President
cc: Tim Bildsoe, Ward 1 Councilperson
Judy Johnson, At -large Councilperson
Dwight Johnson, City Manager ✓ '
Anne Hurlburt, Community Development Director
1
April 11, 1997
Ms. Joy Tierney, Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Mn. 55447-1482
Dear Mayor Tierney:
t,�'a
Re: Ridgemount Avenue Reconstruction
Many thanks for leading the way to a "WIN/WIN" solution of the Ridgemount Avenue
Reconstruction Project. We are very pleased with the solution reached.
We are sorry if we caused you undue trouble, but wonder whether we couched our
opposition in such a way as to help you in future city projects of this kind.
We understand that it is the intent of both Plymouth and Minnetonka to "connect"
the cities through a series of "trails" to improve mobility and access to our
cities. We agree with that purpose; however, we do not agree that "bituminous
trails" are the answer in many situations.
An 8 to 10 foot "trail" can be quite attractive when used in "meandering" patterns
in parks, along curving rural roads, and along lakefronts where trees and other
landscaping can provide most welcome shade and cooling and "soften" the harsh
appearance of pavement.
A similar width trail installed against the curb on a relatively straight street
such as Ridgemount Avenue would appear inappropriate and ungainly, and will change
the character of the entire area.
With no boulevard and no chance of boulevard trees, a "trail" installed directly
against the curb would not only look ugly, but would be extremely unpleasant to use
in hot weather because of the lack of shade and cooling.
The proposal to install the trail against the curb with no boulevard area, and then
punching mailbox post sized holes into the asphalt, would have caused the mailboxes
to protrude into the "trail", inhibit part of the usefulness, possibly invite
increased mailbox tampering, and increase the possibility of people being injured
by accidentally walking into a mailbox.
These are the major reasons we felt a "bituminous trail" was inappropriate for
Ridgemount Avenue, and for many other areas of the City where future trails may be
considered.
Thank you again for your consideration. We are looking forward not only to a
beautiful new street, but a very positive improvement for the City of Plymouth.
Sincerely,
Marj Eckers & Steven Hoops
12440 Ridgemount Avenue
Plymouth, Mn. 55441-5767
cc: Council Members: Tim Bildsoe, Tim Wold, Saundra Spigner, Ginny Black,
Christian Preus, and Judy Johnson
t"
April 16, 1997
Tim and Nancy Doonan
3810 Deerwood Lane
Plymouth, Minnesota 55441
City Manager
City of Plymouth
Plymouth, Minnesota
Dear City Manager:
Last week our home experienced the dreaded sewer line backup. We called Roto
Rooter which informed us the problem was serious and the city should be notified. We
called the after-hours telephone number and good things began to happen.
Our telephone call was responded to promptly, the city sent out a public works
representative that night, and a crew the next morning investigated to get at the source
of the problem.
At 7:30 a.m the day after the city first confirmed the problem our yard was filled with
companies locating and identifying cable and pipe lines. At 8:30 a.m. the city crew
arrived with heavy equipment. By noon the hole was dug and a broken sewer pipe
exposed in the middle of our cul-de-sac. By late afternoon the broken pipe was
replaced and our sanitary system was operating as it should.
It is hard to imagine a better team effort between a property owner and public works
employees to quickly locate and solve a pressing problem. Thanks to Greg Cook of the
Public Utilities Division and the crew which responded so efficiently.
Sincerely yours,
Tim and Nancy Doonan
1aPR 11 '97 03:46PM LEAGUE OF MN CITIES - P.1
r L ICL
z.w.A cbwr-�--� RIDAYFAx Vol. 2. No. 13
4-16
A weekly legislative update from the League of Minnesota Cities April 4,1997
Pension Commission to consider PERA benefit increase
Possible amendment would force combination of state and city police and fire plans
The most aggressive and
comprehensive set of changes to
public employee pensions in
several years will come before the
Legislative Commission on Pen-
sions and Retirement early next
week. The Commission will hear
S.F. 637 (Morse -DFL, Dakota)/H.F.
547 (Jefferson -DFL, Minneapolis)
on Tuesday, April 15 at 6 p.m. in
Room 107 of the Capitol.
Benefit increases
The bill proposes to increase
initial retirement benefits for public
employees. Initial retirement
benefits would be calculated by
using a multiplier of 1.7 instead of
the current 1.5. For example, a
PERA employee with a $30,000
average high five salary with 25
years of service would retire with a
full annual pension at age 65 of
$12,750 -- $1500 more than the
employee would receive under the
current formula.
In the process, the bill would
also make pension benefits more
uniform within and between the
three major employee pension
plans.
Paying for the plan
The cost of this benefit in-
crease would be partially offset by
reducing the post retirement
adjustment for cost of living by one
percent and adjusting employee
and employer contribution rates.
For the employees who have their
public pensions coordinated with
social security, the employee
contribution rate would increase
from 4.23 to 4.75.
League position
The League and other repre-
sentatives of public employers
have indicated that the proposed
increase in the employer contribu-
tion rates from 4.48 to 5.25 is
unacceptable without state finan-
cial assistance. A $17 million
increase in HACA would pay for
the increased cost to employers.
Given the uncertainty of the HACA
program, the League may ask that
the state make the necessary
payment directly to PERA.
The proposal conforms to
most of the League's pension
principles, most particularly our
general support of uniformity. The
view of the League's personnel
task force and policy committees
has been that the decision to trade
a higher initial retirement benefit
for a reduced COLA is basically
up to the employees. However,
it's understood that the COLA
could be increased in the future
should the guaranteed inflation
rate of 2.5 percent and state
investment performance fail to
provide an adequate annual post
retirement adjustment in excess of
general inflation.
The bill does not meet our goal
that employer and employee
contributions should be a 50-50
ratio. The bill continues to have a
disparity -- 4.23:4.48 becomes
4.75:5.25 under the proposal.
Also, without the HACA appropria-
tion the bill becomes an unfunded
mandate which would be bome by
county and city taxpayers. We
have told legislators and the bill's
proponents that the League will
remain neutral on the bill only so
long as any increased employer
costs are borne by the state.
City pension plans affected?
One significant proposal, unveiled
just this week, may be considered
as an amendment to the bill. That
amendment would roll the local
plans of a number of cities into the
state PERA police and fire fund.
Cities affected are: Albert Lea,
Anoka, Austin, Bloomington,
Brainerd, Brooklyn Center, Buhl,
Chisholm, Cloquet, Columbia
Heights, Crookston, Crystal,
Duluth, Eveleth, Fairmont,
Faribault, Fridley, Gilbert, Hibbing,
Mankato, Minneapolis, Morrhead,
Nashwauk, New Ulm, Red Wing,
Richfield, Rochester, St. Cloud,
St. Louis Park, St. Paul, South St.
Paul, Thief River Falls, Virginia,
West St. Paul and Winona.
Some cities would receive a
sizeable financial benefit under
the proposal by having the
state become responsible for
these pensions. Other cities,
and their employees, would not
fare so well, and the state would
only avoid a needed state appro-
priation if the affected cities
absorbed an additional pro rated
cost of $750,000.
APR 11 '97 03:47PM LEAGUE OF MN CITIES T
L M/C
I'.pe o%minnaeota L'ities
Citic Prow.otiag oxivenenoo
April 10, 1997
P.2
1- �
145 University Avenue West, St. F64 MN 55103-2044
Prone: (612) 281-1200 • (800) 925-1122
Fax: (612) 281.1299 • TDD (612) 281-1290
TO: City Manager, Administrator or Clerk
FROM: Jim Miller, Executive Director
RE: Update on emergency response to flooding
Cities that have exhausted local resources to fight the effects of flooding can get help by calling the
Minnesota Flood information Hot Line at:
(800) 657-3504 for cities outside the Twin Cities metropolitan area
(612) 297-1304 for cities within the metro area
The Division of Emergency Management (DEM) is hosting the efforts of various agencies to coordinate
volunteers and donations needed for flood control activities. These agencies are collaborating to operate
the hotline from 6 a.m. to midnight seven days a week.
To help better coordinate volunteers and donations, cities can contact the hotline if there are unmet needs
beyond the capability of city -County emergency management response. The state urges cities to initially
contact county emergency managers, who are first in line to respond to local developments.
The flood Information Hotline is located_ in the Minnesota Veterans Service Building in the Capitol
complex in St. Paul. Thousands of calls have been received from volunteers and those interested in
donating equipment and supplies. Cities can help efficiently distribute volunteers and material to
locations with the most urgent meed by working first with county emergency management officials.
Following exhaustion of those resources, it is appropriate to call the hotline before calling radio and tv
stations in seeking additional volunteers or other assistance. Hotline operators can then be ready when
callers ask to be deployed to advertised locations.
You can also use the North Star electronic information service of state government on the World Wide
Web to keep in touch with flood -related information. North Star has set up a special index of flood -
related information at http:/Iwww.state.mn.us/floods. Links to the following information can be found
there:
• Minnesota 1997 flood information from the Division of Emergency Management
(Daily flood updates and situation reports)
• Spring flood potential from the Minnesota Climatology Working Group at the U of M
(Including hydrology gauge readings)
• Minnesota meltdown from the Minnesota Extension Service
(Helpful information on precautions for homeowners and residents)
• Special state weather statements provided by the National Weather Service
(Detailed information for various parts of the state)
If your city has equipment, supplies or volunteers available to assist in fighting floods, or if your city's
employees would like to volunteer to help answer the hotline, you are encouraged to call the hotline with
those offers.
AW -18-197 01:21P!4—LEAGUE OF MN CITIES P.1
/r
--LMCF vol. 2, No. 14
CTer r� A weekly legislative update from the League of Minnesota Cities April 18, 1997
Senate Tax Committee approves
omnibus tax bill
The beginning of the end of the
1997 legislative session was
marked on Thursday evening as
the Senate Tax Committee com-
pleted work on its version of the
omnibus tax bill. The bill com-
presses property class rates,
creates a new business activities
tax, increases state funding for
schools and imposes levy limits
on cities and counties.
The levy limits in the Senate
tax bill would apply to all cities and
counties. The limits would allow
for levy growth based on the
percentage increase in the implicit
price deflator for government
goods and services and the
percentage growth in the number
of households in each community.
The permissible levy increase for
an individual city would be com-
puted by multiplying the previous
year levy plus state aids by the
IPD and household growth. Last
year, the implicit price deflator
increased by approximately three
percent.
In a surprising development,
Senator John Hottinger offered an
amendment to the requirement
that levy increases in excess of
the levy limits be approved by
voters, and the excess be applied
to each parcel's market value.
The amendment would require
that the same levy increases be
added as a income tax surcharge
to individual income taxpayers. If
enacted into law, many communi-
ties could have even more trouble
increasing their levies above the
rate of inflation. The amendment
was approved on a voice vote.
Senator Carol Flynn success-
fully offered an amendment to
repeal local performance aid and
return the money to the current
HACA distributions for cities and
counties. Not surprisingly, the
amendment received little discus-
sion. Last year, the Senate did not
support the LPA concept, but the
provision became law after tax
conference negotiations broke
down and a last minute replace-
ment omnibus House tax bill was
offered to the Senate.
The Senate bill will now move
to the floor. However, because tax
bills must originate in the House,
they cannot take action until they
receive the House omnibus tax
bill. The House Tax Committee
has postponed consideration of its
omnibus tax bill until early next
week. We expect that the com-
mittee will review a draft of a bill on
Monday morning at a a.m. The
committee will begin markup of
the bill at 7 a.m. on Tuesday.
Supreme Court
won't hear Redwood
Falls case
The Minnesota Supreme
Court announced this week it
will not review the Court of
Appeals decision in the Red-
wood Falls right of way case.
The decision closes this
chapter of the legal battle over
management of the public
rights of way.
The lack of clarity in
existing law, and the unfavor-
able and ambiguous nature of
the Appeals Court decision
make legislative action this
session even more imperative
It's vitally important for city
officials to contact their legisla-
tors and stress again the city
concerns regarding manage-
ment of the rights of way.
Watch for more informa-
tion in next week's Cities
Bulletin.
Flood volunteers still needed
The Department of Public Safety reported Friday morning that
1,000 volunteers are still needed in the Red River valley to help
beleaguered communities battle the floods. East Grand Forks
issued an urgent plea this morning for help with sandbagging. The
Red River is expected to crest at least two feet higher than the
current dikes. If your city can provide help, call the East Grand
Forks City Hall at (218) 773-2483, or call the Flood Hotline at (800)
657-3504.