HomeMy WebLinkAboutCity Council Packet 08-25-2015 SpecialCITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
AUGUST 25, 2015, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. Budget follow-up items
B. 2016-2020 Capital Improvement Program
C. Set Future Study Sessions
3. ADJOURN
Special Council Meeting 1 of 1 August 25, 2015
City of
Plymouth
Adding Quality to Life
STUDY SESSION
August 25, 2015
To: Dave Callister, City Manager
Prepared by: Luke Fischer, Administrative Services Director
Item: 2016-2017 Budget Follow -Up
The City Council met on August 18, 2015 in a study session to review the draft 2016-2017 Budget, CIP, and Surplus. At
that meeting, the Council requested additional information which is summarized below.
Social Services — City Manager 9906.101. The 2015 budget planned for a slight funding increase for some groups. The
final disbursement in 2015 did not increase as initially planned and did not fund Communities in Collaboration (CIC). As a
result 2015 actuals are $109,702 ($8,298 under budget) which is the same amount paid in 2014 and that same level is
recommended for 2016 and 2017. Staff recommends consolidating this budget and moving it to the Mayor and Council
budget.
Donations and Contributions — Mayor and Council 9906 and 9906.100. Staff recommends consolidating all donations
and contributions for community groups/social services as these budgets are highly discretionary and are the
prerogative of the Mayor and Council. Staff is recommending that the three items mentioned above (Plymouth Arts
Council ($10,000), Music in Plymouth ($30,000), Plymouth Rockers ($5,000) that are in the Recreation budget and the
social services funding of $109,702 that is in the City Manager budget be moved to the Mayor and Council budget.
Donations and Contributions — Recreation 9906 and 9906.100. The Recreation division currently budgets for donations
and contributions for the Plymouth Arts Council ($10,000) and Plymouth Rockers ($5,000) and Music in Plymouth
30,000). Staff recommends consolidating these budgets and moving the items to a newly created Mayor and Council
line of 9906 and 9906.100, respectively.
The Council requested additional information about the Plymouth Arts Council (PAC) at its August 18 Study Session. PAC
began in 1995 as a volunteer group under the auspices of the Plymouth Parks and Recreation Department (PPR). It
incorporated as a non-profit 501 (c)(3) organization in 1997. PAC receives funding from the City of Plymouth via PPR's
Recreation Division in the amount of $10,000 per year for community art organizations and special projects. The PAC
board oversees disbursement of those funds.
On August 14, 2015, PAC submitted a request to PPR to increase the annual contribution it receives from the City from
10,000 to $20,000 for the 20th Anniversary of Primavera in 2016. The recreation budget already carries the majority of
the Primavera event responsibility and financial support beyond the current $10,000 contribution.
PPR and does not recommend an increase in funding at this time. PPR staff is currently working with PAC's Interim
President to refocus the group toward its primary organizational goal of disbursing funding to Plymouth groups (e.g.
Plymouth Concert Band).
Page 1
Health Insurance Adiustment. Health insurance was reduced by $220,752 for all funds, which includes an adjustment of
168,716 for the General Fund.
Administrative Allocation. The Administrative Allocation was developed to more accurately reflect costs incurred by the
Administration and Administrative Services Departments to support the Enterprise Funds and Transit. While this
allocation strategy is new, the concept of charging the Enterprise Funds to recoup the cost of General Fund salaries has
long been employed by the City.
Many years ago, the City began assigning a percentage of certain General Fund employees' salaries to the Enterprise
Funds. At one time, these salary distributions may have been based on a careful accounting of the hours spent by each
employee in each enterprise area. Over time, however, these distributions became somewhat abstract and were no
longer based on a defensible methodology other than past practice. This distribution approach was overly simplistic and
only accounted for personal services expense for certain employees —but neglected to consider the other necessary
administrative costs (office supplies, computers, training, etc.).
Past practice also dictated that only certain enterprise operations were charged a salary distribution based on a fixed
percentage of the employees wage and benefits from the General Fund for support provided. Other enterprise funds
were charged a "fixed fee;" although there was not a clear justification for the amount.
If the City elected to maintain the existing methodology of salary distributions to share the cost of administrative
support in the Enterprise Funds, it could go through a detailed time accounting analysis to determine which employees
support these areas over the course of one year. This would prove to provide only a partial picture, however, as
demands from Enterprise Funds ebb and flow based on projects, work flow, employees, etc. This process would be
imperfect and it would not capture the other non -salary related costs of administration.
Instead, staff considered other inputs that could reflect overall demand on administration and determined that total
operational budget, plus 15% of capital budget in the Enterprise Funds and Transit would be the most equitable and
efficient measure for distribution of this overhead cost. This measure of administrative demand takes little time to
calculate and should generally automatically adjust to actual work conditions within the City. If the Enterprise Funds and
Transit become a smaller pro rata share of the total budget, the overall allocation automatically would reduce as a
portion of the total.
Staff recognizes that this process is also imperfect. Staff approached the new methodology with the thought that a
larger budgeted fund places more demand on staff (larger volumes of paperwork to process, more staff to support, etc.).
However, some funds, such as Sewer, have larger expenditures without corresponding increase in work demand. In
addition, this calculation does not completely account for seasonal flows in areas like the Ice Center where demands
such as inventory and cash controls need to be monitored and require more administrative time than others.
Both methodologies — distributions (current practice) and allocations (proposed practice) — carry benefits and
drawbacks. However, in the interest of clarity around the cost of administration in the City, staff recommends adjusting
past practices to consider the entire cost of administration, rather than the personal costs associated with select
positions, and distribute that cost through the Administration Allocation.
Ice Center Advertising. The Plymouth Ice Center currently sells dasher board advertising for its two main ice sheets --
the Rink A (Eric J. Blank Rink) and Rink C. There is space for 24 advertisements on the Eric J. Blank Rink and 23 spaces on
Rink C. There are currently 21 dasher board advertisements sold in each of these venues totaling 42. Dasher boards
advertising costs $700 for a one-year contract or $1,600 for a three-year contract.
PIC also sells scoreboard advertising. Rinks B and C are sold to Coca-Cola for a ten-year contract ending August 31, 2022.
Coca-Cola's payment is $3,000 per year for a total of $30,000. One-half of The Eric J. Blank Rink scoreboard is sold to
Lucky's Pub for a one-year contract ending March 2016 for $2,500. The other half is sold to the Sunshine Factory for a
three-year contract ending November 1, 2016 for $3,000 per year.
Page 2
Advertising space is also sold in four restrooms through AllOver Media. AllOver Media pays the ice center a quarterly fee
of $200 or $800 per year.
PIC sells advertising on three Zambonis. There is one current five-year contract with Youngstedt's in place for a total of
10,000. This contract ends on December 31, 2019. Staff is currently negotiating with Providence Academy Booster Club
to sell advertising to Cargill on both remaining Zambonis. When one of our partners brings an advertising contract to
PIC, it has been past practice to split the revenue, 70% for PIC and 30% to our partner. Other than the Zamboni revenue,
100% of all advertising revenue comes back to the PIC.
PIC's advertising revenue varies from year to year depending on the length of contracts in place and economy. Some
years' revenue has been as high as $35,000, but generally it is between $20,000 and $30,000 annually.
Other ice arena venues may receive higher revenues but, in many cases, have signs or banners hanging throughout their
facilities. We have elected to not have advertising signage cluttering the facility.
Capital Improvement Program. During the City Council discussion of the Capital Improvement Program (CIP) on August
18, the Council requested a detailed change report outlining differences between the 2015-2019 and 2016-2020
documents. Staff developed these reports by area for review. It should be noted that new projects rolling on in 2020,
the new year of the CIP, are included. However, projects completed or dropped in 2015 are not included because the
new CIP begins in 2016. All other changes that happen within the period (2016-2020) are noted including
dropped/completed projects.
Additionally, staff requests the Council consider a proposal to advance the purchase of a paver (20 -CE -2001). Funding
has already been secured from the Central Equipment Fund through the Street Maintenance Budget's allocations. There
is a detailed memorandum attached.
Miscellaneous Adiustments. There are a few minor adjustments staff recommends following the study session.
Economic Development Contingency 9918. Increase $10,000 for other costs associated with programming.
Police Administration Car Allowances 6050.550. Reduce $2,400, eliminating item.
Police Administration 9000.109 — Reduce Radios by $23,000 to $70,000.
Police Patrol 7000 - Reduce by $2,200, eliminating the item.
Police Professional Services 7000 — add $1,000 for misc charges.
Plymouth Creek Center 9906 — Inadvertently missed $5,000 contribution for Plymouth Rockers. The Rockers
requested $10,000 for 2016. The current funding level of $5,000 was added to the Mayor and Council 9906 line.
Fire Operations 7000 — Add $2,000 to Professional Services for service consulting.
Social Security Adjustments — Reduce by $13,103 for position adjustments.
Lawful Gambling Transfer — Add $20,000 to the City Manager from the Recreation Fund for donation and
contribution adjustments addressed above.
Net adjustment for these minor adjustments is a reduction of $42,703.
City Manager Contingency 9918. This item was increased by $84,000 for certain contingencies
Levy Update. With the adjustments made following the first meeting, the proposed 2016 levy is 2.99% over 2015, or a
1.12% reduction from the first presentation of the budget.
Attachments:
Social Service Funding Background
Capital Improvement Program Change Report
Paver Replacement Memorandum dated 8-4-2015
Preliminary Tax Levy Update
Page 3
Estimated Tax Impact Update
Compensated Absence Expense Analysis
Full Time Employee Comparison
Police and Fire Budget Comparison
Park and Recreation Analysis
Total Tax Levy Increases
2007A Open Spaces Bonds
Community Development Permits
Page 4
City Social Services Funding
NW Henn
2014 Increase
Human Services
in Funding 2014 Increase
Leadership
Requested by included in
Organization Funding For 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 organizations Budget
Collaborative
to Address
Communities in Community
Collaboration Concerns 5,887 5,887 5,887 5,298 5,298 5,298 5,298 0 0 0 0 0
Community
Mediation Services Mediation
Inc Services 4,100 4,100 4,100 3,690 3,690 3,690 3,690 4,000 4,000 4,000 0 310
Interfaith
Outreach &
Community
Partners Food Shelf 20,613 20,613 20,613 18,552 18,552 18,552 18,552 19,052 19,052 19,052 1,448 500
Interfaith
Outreach & Collaborative
Community Serving Multi-
Partners/CONEC Family
T Apartments 10,100 10,100 10,100 9,0901 9,090 9,090 9,090 9,590 9,590 9,590 2,910 500
Missions Inc/Home Domestic
Free Abuse 33,000 36,360 33,000 29,700 29,700 29,700 29,700 31,700 31,700 31,700 0 2,000
PRISM Food Shelf 14,000 14,000 14,000 12,600 12,600 12,600 12,600 14,840 14,840 14,840 2,400 2,240
Services (HOME Maintenance
Program) for Seniors 6,300 6,300 6,300 5,6701 5,670 5,670 5,670 5,670 5,670 5,670 0 0
Services (Senior Management
Outreach and Outreach 14,500 14,500 14,500 13,050 13,050 13,050 13,0501 13,050 13,050 13,0501 1 0 0
Counseling for
Teens Alone, Inc. Teens in Crisis 2,0001 2,000 2,000 1,800 1,800 1,800 1,800 1,800 1,800 1,800 0 0
Theraputic
Reach Recreation 10,000 10,000 10,000 10,000 10,0001 10,000 10,000 0 0
110,500 113,860 110,500 109,450 109,450 109,450 109,450 109,702 109,702 109,7021 1 6,758 5,550
Budget
Eliminated CIC (per Council/Dave)
Council decided to keep payments the some - no increase
115,000 118,000 109,702
5,298 -5,298
3,000
109,702 109,702 109,702
Former Funding:
NW Henn
Human Services
Council Senior
Leadership
Services 1,500 1,500 1,500 0 0 0 0 0
8/21/2015 Page 5
r09) City of Plymouth
Capital Improvement Program
2015-2019 CIP
Department 2015 2016 2017 2018 2019 Total
Central
Equipment
2,152,000 3,162,000 1,812,400 3,043,400 1,459,300 11,629,100
Facilities
Management
932,000 1,442,000 4,261,000 335,000 2,350,000 9,320,000
Information
Technology
775,000 760,000 27,000 100,000 0 1,662,000
Parks and
Recreation
11,759,000 2,621,000 1,770,000 3,437,000 2,660,000 22,247,000
Sanitary
Sewer
1,650,000 2,070,000 2,160,000 1,730,000 1,100,000 8,710,000
Streets 26,356,665 12,395,000 7,240,000 5,760,000 5,710,000 57,461,665
Water 3,855,000 3,500,000 510,000 670,000 9,625,000 18,160,000
Water
Resources 1,980,000 1,955,000 2,665,000 865,000 690,000 8,155,000
TOTAL: 49,459,665 27,905,000 20,445,400 15,940,400 23,594,300 137,344,765
Draft 2016-2020 CIP
Department 2016 2017 2018 2019 2020 Total
Central
Equipment
2,234,000 1,931,600 3,954,600 1,479,000 1,648,300 11,247,500
Facilities
Management
4,140,000 4,416,000 195,000 255,000 415,000 9,421,000
Information
Technology
850,300 357,000 77,000 0 0 1,284,300
Parks and
Recreation
10,406,800 5,280,000 4,891,000 1,780,000 7,630,000 29,987,800
Sanitary
Sewer
2,180,000 2,330,000 1,730,000 1,100,000 1,100,000 8,440,000
Streets 23,250,000 13,060,000 10,240,000 8,940,000 8,750,000 64,240,000
Water 3,713,000 1,550,000 670,000 2,025,000 8,125,000 16,083,000
Water
Resources 1,490,000 2,200,000 950,000 1,550,000 2,075,000 8,265,000
TOTAL: 48,264,100 31,124,600 22,707,600 17,129,000 29,743,300 61WR8,600
Central Equipment CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Proposed upgrade to a tandem axle ($30,000) and increase
Single Axle Plow with Sander 1998 Sterling -Upgrade 09 -CE -273 250,000
replacement cost ($40,000). Total increase in cost of $70,000.
Delay purchase one year and increase replacement costSingleAxlePlowwithSander1999Sterling10 -CE -274 X09,-009 225,000 25,000).
One Ton with Plow 10 -CE -582 78,000 Increase replacement cost ($10,000).
Delay purchase two years due to refurbishing the equipmentStreetSweeper11 -CE -230 180,009 210,000
in 2012 and increase replacement cost ($30,000)
Delay purchase one year and increase replacement costOneTon44withPlow11 -CE -585 68,-009 72,000
4,000).
Status changed from Complete to NEW/Changed and cost
Single Axle Plow with Sander 2000 Sterling 12 -CE -275 230,000
updated.
Delay purchase three years due to body and paint work inEngineeringAllWhellDriveVan13 -CE -404 x§989 30,000
2015 and increase replacement cost ($4,000).
Delay purchase two years and increase replacement costChipperTruck13 -CE -590 77;099 85,000 8,000).
Delay purchase two years and increase replacement costOneTonTruckwithPlow13 -CE -592 79,-009 75,000 5,000).
Delay purchase two years due to summer use only and3/4 Ton Pickup with Irrigation Utility Box 13 -CE -595 39nnn 41,000 increase replacement cost ($2,000).
Delay purchase two years and increase replacement costSprayPatcherRoscoe14 -CE -234 290,009 265,000
65,000).
Delay purchase one year and increase replacement costSingleAxlePlowwithSander14 -CE -279 2"0,00^ 230,000
30,000).
Vehicle reassigned from Engineering to Parks & Forestry withEngineering1/2 Ton 44 Pickup to Park Maintenance 14 -CE -402 30,000
replacement scheduled in 2018.
Park Maintenance SUV 14 -CE -591 30,000 Vehicle reassigned with replacement scheduled in 2017.
Delay purchase two years and increase replacement costTrenchRemoteSheepsfootCompactor15 -CE -205 40,009 42,000 2,000).
Delay purchase one year and propose upgrade to taller/longer40' Conveyor 15 -CE -224 41,00 80,000 conveyor ($39,000).
4200 Internation Wood Chip Hauler 15 -CE -590 86,000 Remove duplicate record (13 -CE -590)
3/4 Ton Pickup 15 -CE -595 38,009 Remove duplicate record (13 -CE -595)
Delay purchase two year and increase replacement costBuildingInspectionsPickup16 -CE -1700 26,00 28,000
2,000).
Police CSO 1/2 Ton Pickup 16-CE-1705/17-CE-CSO^,^^^ 30,000 Moved replacement out to 2020
Tandem Axle Plow with Sander 16 -CE -280 2S0-000,^^^ 250,000 Delay purchase one year.
Hydro -Seeder Finn T-60 16 -CE -303 35,0o 35,000 Delay purchase two years.
Delay purchase one year and status changed from Active toMeterRepairTruckwithUtilityBox16-CE-3662onnn 32,000
New/Changed.
WaterTruck 16 -CE -576 185,00n 185,000 Delay purchase one year.
New Building Inspections Pickup 44 16-CE-NEW1 28,000 NEW vehicle for Inspections.
Police Marked Squad Car No. 2 (additional) 16-CE-NEW10 46,000 NEW vehicle for Police.
Police Command Vehicle No. 1 (additional) 16-CE-NEW11 35,000 NEW vehicle for Police.
Police Command Vehicle No. 2 (additional) 16-CE-NEW12 35,000 NEW vehicle for Police.
Park Maintenance Larger 18' Chipper 16-CE-NEW2 50,000 NEW equipment for Park Maintenance.
Park Maintenance 3/4 Ton Pickup 44 16-CE-NEW3 37,000 NEW vehicle for Park Maintenance.
Single Axle Truck and Hot Asphalt Patch Box 16-CE-NEW4 80,000 NEW equipment for Street Maintenance.
Valve Exerciser/Vactor Unit 16-CE-NEW5 71,000 NEW equipment for Water.
sN/
ew/HXXddrrant Maintenance Truck 16-CE-NEW6 47,000 NEW vehicle for Water. e 77Xer,a ,h for Facilities and Treatment Plants 16-CE-NEW7 30,000 1NEWequipmentforFacilitiesandTreatmentFpa
Central Equipment CIP - 2016 Change Report
Item Project# 2015 2016 2017 2018 2019 2020
Fire SUV 16-CE-NEW8 40,000 NEW vehicle for Assistant Fire Chief.
Police Marked Squad Car No. 1 (additional) 16-CE-NEW9 45,000 NEW vehicle for Police.
Police Squad Cars (3) 16 -CE -SQUADS 120,000 Updated number ofvehicles from 7 to 3 ($160,000).
Mower 6" with broom 16 -CE -MOWER 55ooc,^^^^^^ Dropped
Police Investigations Pickup 17 -CE -1703 28 o° ^^^ 28,000 Delay purchase one year.
Excavator CX75 17 -CE -22550 nn^nnn 150,000 Delay purchase one year.
Single Axle Plow with Sander 17 -CE -279^,^^^,^^^ Remove duplicate record (14 -CE -279)
Back Hoe 17 -CE -333 181,20x','0 181,200 Delay purchase one year.
3/4 Ton Pickup 4x4 with Utility Box 17 -CE -362 45,000 Increase replacement cost ($10,700).
3/4 Ton Pickup 4x4 17 -CE -363 36,000 Increase replacement cost ($3,600).
Building Inspections Pickup 4x4 17 -CE -412 28 o° ^^^ Replaced in 2015 due to bad oil sample.
Garbage Truck 17 -CE -560 110,000 Increase replacement cost ($3,400).
3/4 Ton Pickup 4x4 17 -CE -568 36,000 Increase replacement cost ($3,600).
Delay purchase two years. Updated original cost estimate plusOneTonTruckwithLiftGate17-CE-575549nn 80,000 inflation ($25,100).
Delay purchase two year and increase replacement costOneTon4x4withPlowandLiftGate17 -CE -596 78,000 6,000).
Park Maintenance Pickup 4x4 17-CE-NEW1 38,000 NEW vehicle for Park Maintenance.
Tandem Axle Truck for Hauling 17-CE-NEW2 170,000 NEW equipment for Utilities.
Police Marked Squad Car No. 3 (additional) 17-CE-NEW3 47,000 NEW vehicle for Police.
Police Command Vehicle No. 3 (additional) 17-CE-NEW4 36,000 NEW vehicle for Police.
Police Squad Cars (3) 17 -CE -SQUADS 123,000 Updated number ofvehicles from 7 to 3 ($153,000).
Engineering SUV 18 -CE -033 30,000 Vehicle reassigned with replacement scheduled in 2018.
Police CSO 1/2 Ton Pickup 18 -CE -1719 32,000 Added to CIP in replacement year.
Minivan 18 -CE -198 30,000 Added to CIP in replacement year.
1990 25 KW Winco Generator 18 -CE -325 30,000 Added to CIP in replacement year.
Tandem Axle Truck for Hauling 18-CE-NEW1 172,000 NEW equipment for Utilities.
Park Maintenance Tool Cat with Snow Blower 19-CE-NEW1 69;999 Replaced with 19-CE-NEW4.
Park Maintenance Utility Tractor with Snow Blower 19-CE-NEW21,()^^^^^ Replaced with 19-CE-NEW4.
Move replacement forward two years and change fundingParkMaintenanceOneTonwithDumpBox19-CE-NEW3 65,000 009
source.
New Sidewalk Machine 19-CE-NEW4 170,000 NEW equipment for Park Maintenance.
2010 Police Investigations SUV 20 -CE -1706 30,000 NEW item in last year of CIP.
Police Investigations Vehicle 20 -CE -1707 29,000 NEW item in last year of CIP.
NEW item to the CIP. Moved replacement to 2016 with a
Lee Boy Paver 8510 -Upgrade 20 -CE -2001 216,000 proposed upgrade to a larger paver.
3/4 Ton Pickup 4x4 with Plow 20 -CE -2006 38,000 NEW item in last year of CIP.
Power Prime 4 Inch Pump 20 -CE -217 40,000 NEW item in last year of CIP.
2005 Ingersoll Rand 185 Air Compressor 20 -CE -239 31,000 NEW item in last year of CIP.
Tandem Axle Dump Truck with Sander 20 -CE -286 280,000 NEW item in last year of CIP.
Tandem Axle Truck with Sander 20 -CE -287 280,000 NEW item in last year of CIP.
Step Van for Excavations 20 -CE -353 81,000 NEW item in last year of CIP.
3/4 Ton Pickup 4x4 20 -CE -368 34,000 NEW item in last year of CIP.
Minivan 20 -CE -4003 28,000 NEW item in last year of CIP.
3/4 Ton Pickup with Plow 20 -CE -5008 41,000 NEW item in last year of CIP.
3/4 Ton Pickup with Plow 20 -CE -5009 41,000 NEW item in last year of CIP.
Cargo Van 20 -CE -5011 30,000 NEW item in last year of CIP.
Mower 16' 20 -CE -5015 1-ac-ow,^^ 112,300 Delay purchase one year.
Mower 6' 20 -CE -5016 53,000 NEW item in last year of CIP.
Park Maintenance Small Wheel Loader 20-CE-NEW1 110,000 NEW equipment for Park Maintenance.
Tractor with Blower 21 -CE -505 60,000 NEW item to the CIP. Moved replacement to
adder Fire Truck L-31Vire 23 -CE -038 n^ nnn^^^ F'
d6
@ 8 2DelaypurchaseF'dS
Central Equipment CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Medium Duty Fire Rescue Truck 25 -CE -035 360,000 NEW item in last year of CIP.
8/21/2015 Page 9
Facilities CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Painting - City wide 07 -FM -008 30,000 rolled in new/last year of CIP
Seal Coating/Crack Sealing/Asphalt Repair 08 -FM -006 25,000 rolled in new/last year of CIP
Misc Concrete Replacement 08 -FM -007 50,000 rolled in new/last year of CIP
pushed back a year to coincide with proposed phasing of PWChemicalDe-icing Mixing System 14 -FM -001 29A;999 200,000 facility expansion
Cost was @ $100K for 2015-2019/reduced cost to $50K perRoofInspectionsandRepairs14 -FM -002 50,000 50,000 50,000 50,000 50,000 50,000 year and rolled in new/last year of CIP
Replace Floor Drains 15 -FM -011 58;998 Reduced to 0 based on maintenance work performed
moved 2019 cost to 2016 to coincide with PW facilityPublicWorksExpansion15 -FM -015 3,000,000 4,000,000 2,0AO_00g
expansion
moved from 2017 to 2016 based on condition and operation of
Replace Air handling Unit -Fire Station 1 16 -FM -001 50,000 5n,nnnw
existing unit
moved from 2016 to 2017 based on condition and operation of
Replace rooftop Unit - Plymouth Creek Center 16 -FM -002 85,000 85,000
existing unit
Lighting High Efficiency Improvement - Citywide 16 -FM -004 50,000 50,000 50,000 50,000 50,000 50,000 NEW. added lighting high efficiency improvements
Coat Floor Police garage 16 -FM -005 30,000 Moved from "active" to new/changed
Transit station improvements (security & lighting) 16 -FM -006 430,000 NEW. Grant project
Replace air conditioner in the IT server room 16 -FM -007 30,000 NEW. Replace server room AC as requested by IT
Increased cost from $82,000 to $90,000 based on replacementReplacePlymouthCreekCenterBallroomDivider17 -FM -001 90,000
cost
Replace Luminaires/Parking Lot Lights at City Hall 18 -FM -001 30,0()0 Project completed in 2015
Moved from 2018 to 2017 to coincide with PW facilityReplaceAirMakeupUnitsatPublicWorks18 -FM -002 65,000-Fi-5;A09
expansion
Moved from 2018 to 2017 to coincide with PW facilityRemodel/Refurnish Public Works 18 -FM -003 25,000',o,""^^^^
expansion
Moved from 2018 to 2017 to coincide with PW facilityReplaceFloorTilesatPublicWorks18 -FM -004 30,000 go, @@@
expansion
Replace Floor at Public Works Repair Center 18 -FM -005 20,000 20,00n Moved from 2018 to 2016 based on condition of floors
Moved from 2019 to 2018 to coincide with PW facilityResurfaceConcreteFloor - Public Works 19 -FM -001 65,000 65,00 expansion
Replace 3 Roof Top Units - City Hall 20 -FM -002 125,000 NEW
Replace Used Oil Burner - Public Works 20 -FM -003 30,000 NEW
Replace Air Conditioner - DR Room Public Works 20 -FM -004 25,000 NEW
Replace Radiant Heat - Fire Station 1 20 -FM -005 30,000 NEW
8/21/2015 Page 10 1
IT CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Replace Nework Infrastructure 11 -IT -001 459;800 Project dropped.
Fire Scheduling Software 14 -IT -004 08;800 Project dropped.
Project pushed back one year, price adjusted for right -sizedReplaceSAN15 -IT -001 11 n goo 150,000
equipment.
Time and Attendance System 15 -IT -003 38,008 30,000 Project pushed back one year to allow others to be completed.
Replace Exchange 2010 Server 15 -IT -005 40,008 40,000 Project pushed back. Equipment functioning properly.
Replace GIS Server 15 -IT -006 25,008 25,000 Project pushed back. Equipment functioning properly.
Purchase SAN 15 -IT -007 12,000 Completed.
Replace Park and Rec Registration Software 15 -IT -009 109,000 100,000 Project moved back one year.
Price adjusted (+$50,000 from 2015), based on discussions with
Replace Permitting System 15 -IT -011 250,000
developers.
Migration to Hennepin County CAMA system 16 -IT -001 X99899 Transitioned to County systems in 2014
Disaster Recovery Switch 16 -IT -002 75,000 NEW. replacement. Current switch at end of life.
Cisco Voice Router Upgrade 16 -IT -003 40,000 NEW. replacement. Current router at end of life.
Desktop Management and Helpdesk Software 16 -IT -004 95,000 NEW. replacement. Current software at end of life.
Partially new. Expansion of 15 -IT -002 (+$30,000 for 2016 &
Virtual Desktop Infrastructure 16 -IT -005 50,000 50,000 50,000 for 2017).
Upgrade Police Video Surveillance 16 -IT -006 45,000 NEW. Current analogue system at end of life.
Technology Packages - New PD Vehicles 16 -IT -007 25,000 25,000 25,000 NEW. Outfits new vehicles added to fleet.
Technology Package - New FD Vehicle 16 -IT -008 25,000 NEW. Outfits new vehicle added to fleet.
NEW replacement. Current site requires upgrades. Move to
Website move to cloud 16 -IT -009 35,300 cloud eliminates capital investment in the future, upgrades
included in maintenance.
Partially new. City has been connecting all facilities. This fundingFiberopticsInterconnect16 -IT -010 80,000 enables close out at select facilities.
Squad Car printer Replacement 17 -IT -002 27,000 NEW. Not accounted for in prior allocations
Replace Production Image Scanners 17 -IT -001 2?999 27,000 Project moved back one year.
NEW. Enables officers to carry body cameras and accounts forPublicSafetyBodyCameras17 -IT -003 65,000
some storage needs.
Replace 2 NetApp appliances 18 -IT -001 489;980 Project dropped.
8/21/2015 Page 11 1
Item
New Trails
Land Acquisition
Trail Repair
Irrigation Systems
Trail Crossing
Playground Replacement or Renovation
Add/Replace Outdoor Hockey Rinks
Misc. Park Improvements
Ice Center Zamboni
Neighborhood Parks
Replace Ice Center Rubber Flooring
Replace PIC Dehumidification Desicant Wheels
Tennis Court Repair
Northwest GreenwayTrail
Ice Center Refrigerant Conversion
Ice Center Olympic Rink Conversion
Parking Lot Repair/Replacement
Outdoor Turf Field
Replace Ice Center Roof Top Air Handler
Ice Center Roof
RUPP Roof Air-Exchange/Handler
Replace Ice Center Dasher Boards
Replace Ice Center Score Boards
Fieldhouse Dome Replacement
Pump Track (New)
Project #
PARKS & RECREATION CIP - 2016 Change Report
2015 2016 2017 2018
07 -PR -001 1o0 000 510,000 35,000 300,000
07 -PR -003 400,000 400,000 400,000
07 -PR -004 205,000 205,000 210,000
07 -PR -005
600,000
75,000
08 -PR -001 1,600,00 1,600,000
10 -PR -001 500,000 210,000 500,000
10 -PR -004 150,000
10 -PR -008 141,000 125,000 100,000
13 -PIC -001
13 -PR -001 420,000
14 -PIC -001 75,000
14 -PIC -003 30,000
14 -PR -004
14 -PR -005 900,000 1,100,000 2,100,000
15 -PIC -001 890;000 1,355,800
15 -PIC -002 650;000 850,000
15 -PR -002 709,000 1,350,000
15 -PR -003 3,000'009 1,000,000
16 -PIC -001 80,000
16 -PIC -002 1,250,00 1,350,000
16 -PIC -003 30,000
17 -PIC -001 79;090 75,000
18 -PIC -001 36,000
19 -PR -001 600,000
16 -PR -001 90,000
2019
200,000
400,000
210,000
205,000
200,000
100,000
150,000
Park Lighting (New) 16 -PR -002 150,000 275,000 100,000 110,000
8/21/2015
2020
Push 2015 project (CSAH 24) to 2016 with adjustment
350,000 (+$100,000); 2016 funding adjustment to build trail on Old
Rockford Road ($310,000 Vicks to Dunkirk); added funding in
2019 & 2020.
500,000 Adjusted 2019 funding (+$100,000). + new year roll in
215,000 Added 2020 funding.
225,000 Adjust funding levels in 2018 (Parkers Lk+25,000) & 2019
Parkers Play +5,000 Added project in 2020 Bass LkY ): P 1 ( )•
Pushed project to 2016 to coordinate with Vicksburg road
project.
Moved Zachary Project ($300,000) from 2019 to 2016 to
500,000 coordniate with Zach Johnson Foundation Project; add project
in 2020 for (West Med & LaCompte).
175,000 Adjust 2018 funding forOakwood (-$150,000); added 2020
project for LaCompte.
Adjust funding for 2016 (+$65,000); 2017 (+$25,000); 2018
75,000 (+$30,000); 2019 (+$45,000); added 2020 funding. The
improvement provide shelter and fence repair/renovations.
Adjust Zamboni funding in 2018 (+$10,000)
500,000 Added project in 2018 for new park (Brockton Area); 2020
Pomerleau).
Adjust funding in 2017 (+$10,000).
35,000 Adjust funding in 2016 (+3,000); add Rink C desicant
replacement in 2020.
275,000 Add project for 2020 (Ridgemount)
Adjust funding 2016 ( Vicks to Dog Park+$250,000), 2018 (Elm
Creek Wetland +$900,000) and add funding in 2017 (Dog Park
to Peony).
2015 project pushed to 2016. Funding adjustment (+$555,800).
Project tied to State Bonding request for $2,203,000 (the
overall PIC improvement project is $4,467,000)
2016 project pushed to 2016. Funding adjustment (+$200,000).
Project tied to State Bonding request.
2015 PIC/Life Time Project ($500,000) pushed to 2016; 2016
550,000 add Zachary (+$550,000); 2016 add PCC (+$300,000); moved
2019 Ply Creek Play to 2020.
2015 funding pushed to 2017.
2016 funding adjustment (+$5,000).
2015 project pushed to 2016. Funding adjustment (+$100,000).
Project tied to State Bonding request for $2,203,000 (the
overall PIC improvement project is $4,467,000).
2016 funding adjustment (+$2,000).
2015 project pushed to 2016 with funding adjustment
5,000).
Funding adjustment (+$4,000).
Project moved from 2019 to 2017 with funding adjustment
100,000) to accommodate potential lighting upgrades
NEW. Modular looping track for bikes, scooters, etc. The track
is planned for Plymouth Playfield.
NEW. Many of the lighting fixtures and wiring in the park
120,000 system are old, inefficient and do not provide adequate
lighting. The project will replace/repair and upgrade our
lighting systems. Page 12 1
Item Project #
Electronic Reader Board Repair/Renovation (New) 16 -PR -003
Park Building Renovation and Repair (New) 17 -PR -001
10th Playfield Land Development (New) 20 -PR -001
Replace Cooling Towers at the Ice Center (New) 20 -PIC -001
PARKS & RECREATION CIP - 2016 Change Report
2015 2016 2017 2018 2019
40,000 75,000
50,000 500,000 50,000
2020
NEW. Renovation and repair of electronic reader boards. 2016 -
PIC and 2018 -PCC.
NEW. Most of the park building were built in the 1980's (35
500,000 years old) and are in need of repair (e.g. doors, window, and
ADA compliant issues).
4,000,000 NEW. Development of property with appropriate amenities to
meet the needs/trends of the community.
110,000 NEW. This project replaces the cooling towers (5) for Rink C.
8/21/2015 Page 13 2
Sewer CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Line Sanitary Sewer Main: Annual program 06 -SS -003 1,000,000 rolled in new/last year of CIP
Trunk Sewer Oversizing 08 -SS -002 100,000 rolled in new/last year of CIP
Backup Pumps Larger Lift Station 16 -SS -002 110,000 55,000 NEW. Backup pumps added to CIP based on 12-18 month repair
time for current pumps and maintenance history
Connect Bass Lake Lift Station to Fiberoptics 17 -SS -002 115,000 NEW. Connect to fiberoptic system
8/21/2015 Page 14
Streets CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Vicksburg Lane - Old Rockford Rd to Schmidt Lake Rd 09 -ST -005 5,000,000
Status changed from Pending to Active based on County requestCR24 - 30th Avenue to CR 101 08 -ST -004 3,300,000
Increased 2016 $30,000 based on cost estimate on wall at
Replace Retaining Walls 09 -ST -006 120,000
to advance.
Rail X-ing Safety Improvements - Zachary Lane 08 -ST -006 260,000 Increase cost $5,000 to round estimate.
Edge Mill & Overlay Projects 09 -ST -007
Projects realigned or expanded base on condition of streets.
Mill & Overlay Projects 09 -ST -004 800,000 1,000,000 1,800,000 700,000 1,000,000 Increased 2016 $200,000, 2017 $300,000, 2018 $20,000,
reduced 2019 $200,000 and rolled 2020 into CIP.
8/21/2015 Page 15 1
Realigned with project funding and switched projects withVicksburgLane - Old Rockford Rd to Schmidt Lake Rd 09 -ST -005 5,000,000 Council approval. Increasetotal project cost $1,300,000.
Increased 2016 $30,000 based on cost estimate on wall at
Replace Retaining Walls 09 -ST -006 120,000 90,000 location chosen and rolled 2020 into CIP.
Edge Mill & Overlay Projects 09 -ST -007 2,720,000 Rolled in new/last year of CIP.
West Medicine Lake & Hwy 55 Intersection 11 -ST -002 460,000 combined with 14 -ST -002
Realigned with project funding and switched projects withVicksburgLane - Schmidt Lake Rd to Maple Grove 11 -ST -005 12,000,000 13,300,000 1,000,000
Council approval. Increasetotal project cost $1,300,000.
based on locations chosen for 2016. Rolled in new/last year of
Concrete Sidewalk Replacement 11 -ST -010 50,000 50,000 CIP.
CR 47 Reconstruction (CR 61 to Cheshire Lane) 12 -ST -001 220,000 Rolled in new/last year of CIP.
CR 47 Reconstruction (Cheshire Lane to Vicksburg Lane) 12 -ST -005 170,000 Rolled in new/last year of CIP.
TH 55 Frontage Road Reconstruction 14 -ST -002 750,000 Combined with 11 -ST -002 - based on right of way needs.
Upgrade Crosswalk Signage 15-ST-005iso-ow goo 50,000 Delay construction one year.
2017 Street Reconstruction 17 -ST -001 2,420,000 Increase cost by $420,000 based on a better estimate.
NEW streets in developing areas ofthe city including NorthwestFrontageRoadSouthwestCornerCSAH101andTH5517 -ST -002 800,000 Plymouth based on timing of developments.
NEW streets in developing areas ofthe city including Northwest54thAvenuefromPeonyLanetoCSAH10117 -ST -003
3,900,000 Plymouth based on timing of developments.
NEW streets in developing areas ofthe city including NorthwestTroyLanefrom54thAvenuetoCR4718 -ST -002
3,500,000 Plymouth based on timing of developments.
NEW streets in developing areas ofthe city including Northwest57thAvenuefromWoodcresttoJuneauLane19 -ST -002
3,300,000 Plymouth based on timing of developments.
Juneau Lane from Hampton Hills to 59th Avenue 20 -ST -001 2,500,000 Rolled in NEW/last year of CIP.
Based on street ratings in 2014/201 - Rolled in NEW/last year of2020StreetReconstruction20 -ST -002 80,000 2,000,000 CIP.
8/21/2015 Page 15 1
Water CIP - 2016 Change Report
Item Project # 2015 2016 2017 2018 2019 2020
Well Refurbishing 07-W-002 280,000 Rolled in new/last year of CIP.
Trunk Watermain Oversizing 08-W-003 220,000 Rolled in new/last year of CIP.
Delay project two years in order to devote staff time to meterRefurbishZacharyWaterTower12-W-001 X899;999 70,000 1,000,000
replacement project.
Wells 18 and 19 and New Water Treatment Plant 13-W-002 7,699;999 7,600,000 Move to last year of CIP.
Powerwash Elevated Storage Facilities 15-W-001 25,000 Rolled in new/last year of CIP.
Replace Boilers and Heat Pump -Zachary WTP 16-W-002 143,000 40,000 NEW project to replace failing boilers and heat pump at
Zachary WTP.
8/21/2015 Page 16 1
Item Project #
Maintain Water Quality Ponds 06 -WR -002
Unspecified Drainage Improvements 08 -WR -003
Kilmer Park Pond and Stream Restoration 14 -WR -004
Mount Olivet Stream Restoration 15 -WR -003
Weston Lane Storm Sewer Lift Station Rehab 16 -WR -001
Plymouth Creek Stream Restoration 16 -WR -002
Quail Ridge 3rd Addition 16 -WR -004
Wood Creek Tributary - Armstrong HS to 34th Ave 17 -WR -002
Harbor Place Erosion Repair
French Ridge Park Drainage Improvement
St Marys Addition Drainage Improvement
Mengelkochs First Addition Drainage Improvement
19th Avenue/Dunkirk Lane Pond Improvement
Parkers Lake Park Drainage Improvement
Maple Creek Stream Restoration
17 -WR -003
Water Resources CIP - 2016 Change Report
2015 2016 2017 2018 2019 2020
125,000 125,000 125,000 125,000 125,000 rolled in new/last year of CIP and added 1 pond per year ($35K)
259,999 175,000 259,098 250,000 250,000 reduced number of projects due to work already performed
389;989 300,000 moved project back to 2019 to coincide with street project
2 n00 50,000 250,000 moved project back to 2020 to coincide with BCWMC CIP
moved project back to 2019 to complete after 15 -WR -004
X9,998 599;988 50,000 500,000
Chelsea Woods) is complete
18 -WR -001 25,000 125,000
adjusted 2019 and moved portion out to 2020 to coincide with25nnn21nnn109,000 50,000 250,000
NEW. project added to continue to address drainage issues on
18 -WR -002
BCWMC CIP
50,000 350,000 NEW. Project added to address drainage
50,000 125,000
adjusted 2019 and moved portion out to 2020 to coincide with
25,000 25,000 50,000 300,000
NEW. Project added to remove sidiment and increase pond19 -WR -001
50,000
BCWMC CIP
NEW. Project added to address erosion issues in Harbor Place
50,000 200,000
75,000 300,000 Lakeview Commons/Parkers Lake Plyfields
8/21/2015 Page 17 1
west of 1-494 north of Gleason Lake Rd
NEW. Project added to address drainage issues in French Ridge17 -WR -004 25,000 100,000
Park by increasing pipe size
NEW. Project added to continue to address poor drainage in St
18 -WR -001 25,000 125,000
Mary's Addition/Park
NEW. project added to continue to address drainage issues on
18 -WR -002
the west side of Hidden Lake by increasing pipe size50,000 125,000
NEW. Project added to remove sidiment and increase pond19 -WR -001
50,000 500,000 storage/water quality
NEW. Project added to address drainage issues in channel in
19 -WR -002 75,000 300,000 Lakeview Commons/Parkers Lake Plyfields
NEW. Project added to address drainage issues in channel from20 -WR -001
100,000 Lowes to Maple Creek Park
8/21/2015 Page 17 1
To: Dave Callister, City Manager
City ofrp) Plymouth From: Doran Cote, Public Works Director
Adding Quality to Life
Date: 8/4/2015
Memorandum
Item: Advance Replacement of 2008 LeeBoy Paver
Background
The City currently owns and operates a 2008 LeeBoy Model 8510 asphalt paver. The paver was planned
for replacement in 2020 but the replacement was moved up to 2016 in the draft CIP (20 -CE -2001) due to
ongoing problems with the current model. An upgrade to a larger paver is also proposed.
Operations Perspective
The Street Maintenance Division desires to upgrade to a 2015 LeeBoy Model 8616. In the past few years
they have taken on more and larger area paving projects than anticipated when the 8510 model was
purchased in 2008. Prior to 2008, Street Maintenance paved between 2.5 and 5 miles of streets a year.
Since then, they have averaged over 8 miles per year with some years topping 11 miles. This has led to
some premature wear and tear on the machine thus pushing the replacement purchase forward. Any
down time to the paver to make repairs during operations can be and is very costly. Downtime would
be less likely to happen with an upgraded paver.
Recently Street Maintenance was able to demo a 2015 LeeBoy model 8616. It was utilized on the Old
Rockford Road paving project. The results were very satisfactory. Upgrading to the LeeBoy Model 8616
would mean a paver that has very similar controls to the Model 8510 which makes the learning curve to
operate almost nil. The 2015 model also will not be saddled with the new diesel emissions system which
has proven to be problematic with our newest diesel trucks.
The track system on the 8616 is wider and longer making the paver more stable. It tracks better for long
pulls on streets to be paved. This model also has a heavier screed which laid down a seamless and well
compacted mat. The Model 8616 is slightly larger with more horsepower and 1 % tons more capacity in
the hopper than 8510. With the track configuration needing less time to clean up at the end of the day
and a larger capacity hopper, there should be a slight increase in paving productivity.
Mechanic's Perspective
The 8616 has a heavier duty screed which will eliminate at least one or two costly changeovers of this
part over the lifetime of the machine. The current machine will quite possibly need this item replaced in
the next year at a cost of approximately $4,500 to $5,000.
The 8616 also has a self-cleaning track with hydraulically adjustable front idlers to ensure proper tension
on the track at all times. This will help to eliminate costly repairs to the track as well as the idler system,
all of which have needed repair on the current 8510 model.
Page 18
Lastly, the 99 hp, Kubota, Tier 3 engine has proven to be a reliable source of power and will allow a
more even distribution of power to all the driven components.
Funding Options
The Street Maintenance Division began funding for the replacement of the 8510 model in 2008. Since
2008 Central Equipment has captured $120,000 through allocations for the replacement of the paver.
The proposed purchase price of the actual paver used on Old Rockford Road is $190,500.
The current CIP includes the replacement of the Roscoe spray patcher (14 -CE -234) in 2016 at a cost of
200,000 from Central Equipment. The spray patcher replacement has been deferred since 2014. The
200,000 funding for this replacement has already been captured from Street Maintenance through
annual allocations.
The proposed 2016 CIP includes replacing and upgrading a single axle plow to a tandem axle (09 -CE -273)
in 2016 at a cost of $250,000 ($220,000 from Central Equipment for the replacement and $30,000 from
General Fund -Street Maintenance for the upgrade). The single axle plow replacement has been
deferred since 2009. The funding for this replacement has already been captured from Street
Maintenance through annual allocations.
The CIP also includes a proposed new single axle truck with hot asphalt patch box in 2016 (16-CE-NEW4)
at a cost of $80,000 (General Fund -Street Maintenance) and the LeeBoy 8510 replacement and upgrade
21 -CE -2001) in 2016 at a cost of $216,000 ($120,00 from Central Equipment for the replacement and
96,000 from the General Fund -Street Maintenance for the upgrade).
In order to ease the burden on the General Fund in 2016, 1 would propose to forgo the replacement of
the Roscoe spray patcher and use the Central Equipment funding for that replacement ($200,000) to
fund the other proposed General Fund -Street Maintenance portions of the proposed upgrades to the
paver and single -axle and the new hot asphalt patch box at a total of $206,000 and to make those
purchases in 2015.
Page 19
9.4
Levy Type
Levy Base
General Fund Base
Street Reconstruction
Recreation Fund
Park Replacement
Capital Improvement Fund
Total Levy Base
Special Levies
GO 2004A/2012A Public Safety
GO 2007A Open Space
GO 2010A Open Space
2015A Open Space
Total Special Levies
TOTAL CITY LEVY
HRA Levy
TOTALLEVY
CITY OF PLYMOUTH PROPERTY TAX LEVIES
8/21/2015 Page 20
Increase / Increase / Increase / Increase /
Decrease Decrease over Decrease over Proposed Decrease over
2013 2014 over 2013 2015 2014 Proposed 2016 2015 2017 2016
23,466,633 23,973,179 24,347,000 1.56% 25,278,373 3.83% 26,601,008 5.23%
2,766,605 2,849,603 2,906,595 2.00% 2,964,727 2.00% 3,024,021 2.00%
559,480 567,604 571,989 0.77% 601,665 5.19% 631,674 4.99%
330,000 339,900 346,698 2.00% 353,632 2.00% 360,705 2.00%
391,432 403,175 411,239 2.00% 419,463 2.00% 427,853 2.00%
27,514,150 28,133,461 2.25% 28,583,521 1.60% 29,617,860 3.62% 31,045,261 4.82%
601,053 565,793 566,003 0.04% 563,903 0.37% 561,488 0.43%
253,255 252,205 250,958 0.49%
265,716 267,291 263,511 1.41% 268,341 1.83% 267,606 0.27%
150,000 261,522 74.35% 268,347 2.61%
1,120,024 1,085,288 3.10% 1,230,472 13.38% 1,093,766 11.11% 1,097,441 0.34%
28,634,174 29,218,749 2.04% 29,813,993 2.04% 30,711,626 3.01% 32,142,702 4.66%
551,277 551,277 551,277 561,277 571,379
29,185,451 29,770,026 2.00% 30,365,270 2.00% 31,272,903 2.99% 32,714,081 4.61%
8/21/2015 Page 20
Tax Impact for Proposed 2016 Tax Levy increase of 2.99%
Residential Property (Single family detached property)
Estimated Estimated Percentage
2015 2016 Increase Increase
Median Value - 25% quantile
Tax based on tax capacity
Tax based on market value
HRA Property Tax
Total Net Property Tax
Median Value - 50% quantile
Tax based on tax capacity
Tax based on market value
HRA Property Tax
Total Net Property Tax
256,862 262,000
676 688
18 14
13 13
707 716 $9 1.29%
985,222 1,000,000 value increase of 1.5%
Estimated Estimated Percentage
2014 2015 Increase Increase
318,627 $325,000
863 $879
22 $18
16 $16
902 $913 $11 1.24%
Estimated Estimated Percentage
2014 2015 Increase Increase
value increase of2.0%
value increase of2.0%
Median Value - 75% quantile $415,686 $424,000 no exclusion for properties over
Tax based on tax capacity $1,158 $1,175 value increase of2.0%
Tax based on market value $29 $23
HRA Property Tax $22 $22
Total Net Property Tax $1,208 $1,221 $12 1.02%
Commercial Property
Estimated Estimated Percentage
2015 2016 Increase Increase
On a $1,000,000 Property 985,222 1,000,000 value increase of 1.5%
Tax based on tax capacity 3,254 3,403
Tax based on market value 69 55
Total Property Tax 3,322 3,459 $136 4.10%
Page 21
General Fund
Recreation
Transit
CDBG
HRA Section 8
HRA General
Capital - W & S
Capital - Street
Water
Water Resources
Sewer
Solid Waste
Ice Center
Field House
Central Equipment
Public Facilities
Information Technology
Risk Management
Design Engineering
Investment Trust
Total:
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50, 000.00
50,000.00)
100,000.00)
2009
179,821.00
6,738.28
2,654.31
7,760.51
8,967.66
2,165.76
3,355.08)
607.38)
18,523.06
9,289.62
7,361.51
725.95
7,138.16
1,924.62
3,880.04)
1,267.59
9,077.21
462.53
1,507.29
1,329.75)
256,212.81
2010
109,251.00
199.34)
3,103.59
2,459.15
1,812.94)
756.99
14,661.62)
1,665.41
10,033.45)
3,141.45
3,700.91
531.60
1,629.77
2,537.88
9,313.30
1,112.26
683.95
113,179.91
2011
77,434.59)
2,063.43)
1,764.29
154.98)
2,305.62
1,140.83
8,001.03
727.86
4,172.67
1,333.41)
10,451.34
5,199.45)
281.25
3,031.58
10,050.90)
504.89)
2,047.48)
66,912.66)
2012 2013
32,534.51 102,118.37
672.04) (11,785.25)
351.75) 1,494.59
661.46 (14,717.91)
665.79 2,617.19
1,125.74 3,703.45
5,772.75
7,622.53
2,559.57
3,165.22)
1,383.28
1,250.60
11,644.08)
9,747.02)
1,388.54
2,253.26
3,243.67)
28,394.25
Compensated Absences 2009-2014
2009 2010 20 2012 2013 2014
2,070.11
13,221.07)
4,834.38)
1,377.01)
2,826.84
817.24
10,405.06
16,354.52
6,236.99
402.02)
2014
15,392.65
8,035.67
19,123.30)
130.49)
2,067.64
1,857.79
24,951.41)
86.38)
323.44
2,681.50
2,746.95
434.25
7,995.75
4,701.74
14,109.33
166.36
102,306.72 16,221.49
8/20/2015 Page 22
2015 Full Time Equivalents (FTE's)
Doesn't include Council, paid on-call firefighters, or seasonm
City FTE Count Population FTE per 1000
Plymouth 250.93 73,633 3.4
Lakeville 212.7 59,361 3.6
Apple Valley 185 50,330 3.7
Eagan 247.8 66,810 3.7
Maple Grove 253.56 64,448 3.9
Eden Prairie 274 62,593 4.4
Burnsville 271.8 61,747 4.4
no breakdown available for part time
Woodbury 299 66,119 4.5 versus seasonal
Minnetonka 239.75 51,144 4.7
St Louis Park 264.18 47,933 5.5
Edina 287 50,261 5.7
Bloomington 577 86,652 6.7
100,000
90,000
80,000 250.93
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
City Comparison of Full-time Equivalents (FTE's)
tc0
e,\\
e
Ja\\
e ``
a
ao `°e
Q`
a\
e ,e
a
J °
a
yQat
a\
a . °c
P,
Ne CP 0
0
Population FTE per 1000
7.0
6.0
5.0
4.0
3.0
2.0
1.0
0.0
results can be skewed based on how cities account for FTE's (some include or exclude seasonal)
results can be skewed based on varying number of Enterprise funds by City - does not factor in Enterprise revenue to offset employee cost Pag*2232015
400
300
CL $200m
U
L
100
a
CL
X
W
Source: Cities
Total Police and Fire Expenses
Per Capita (2015)
Average = $259/capita
Page 24
D 0
LU w CJ Zi
E 0
a CL a.
o w
m
Average = $259/capita
Page 24
Plymouth Parks &t Recreation
Parks 0 Forestry Division
Adding Quality to Life
TO: Mayor & City Council Members
FROM: Barb Northway, Deputy Director of Parks & Recreation
DATE: August 18, 2015
RE: Parks & Forestry Statistics & Staffing Research
Parks & Forestry Statistics
Year 2000 2005Oi 2015
2016-17
Estimate
Park Acres 1,023 1,160 1,400 1,655 1,661
of Parks 39 45 50 54 56
Miles of Trails 75 100 136 158 164
FTE 12 14 14.6 14.6 TBD
1,800
1,600
1,400
1,200
Q 1,000
Y 800
a 600
400
200
0
175
150
125
ML
y-
100
O
o 75
a
50
25
0
Park Acres & FTE
1,655
2000 2005 2010 2015
Parks Acres FTE
Miles of Trails & FTE
158
2000 2005 2010 2015
Miles of Trails FTE
24.00
22.00
20.00
18.00
16.00
14.00 w
12.00 LL
10.00
8.00
6.00
4.00
2.00
0.00
24.00
22.00
20.00
18.00
16.00
14.00 W
12.00 LL
10.00
8.00
6.00
4.00
2.00
0.00
Page 25
70
60
Y 50
a 40
O 30
x
20
10
0
of Parks & FTE
54
50
2000 2005 2010 2015
of Parks FTE
Parks & Forestry Staffing Research
4.6
24.00
22.00
20.00
18.00
16.00
14.00 W
12.00 LL
10.00
8.00
6.00
4.00
2.00
0.00
Community of p
Parks
Forests
NIIIIIIIIIIIIIIIII L s YW Site Beaches Cemetery
Union
IFTE
Plymouth 54 1,655 Yes 158 95 Yes Yes Yes Yes 14.6
Bloomington 97 4,000 Yes 350 350 Yes No Yes No 24
Brooklyn Park 65 1,300 Yes 165 125 Yes No No No 18
Eden Prairie 42 1,500 Yes 150 120 No No Yes Yes 16
Edina TBD
Maple Grove 53 1,530 parks 55 TBD No No Yes No 12
Minnetonka 51 1,262 No 120 85 Yes Yes Yes Yes 7
St. Louis Park 52 500 Yes 24 17 Yes No No No 10
Page 26
23016b 8.7%
25%
20%
15%
10%
5%
0%
Total Tax Levy Increases
From 2009 to 2015
N0
1.0 X eo
Source: Hennepin County e Average 16.1%
Page 27
Eliminate Annual Tax
Principal Rate Interest P 8, I
211J2012 150,000.0U 3.750°% 46,316.25 196,316.25
1!2012
Revenues
43,503.75 43,503.75
Expenditures
21112013 155,000.00 3.750%
Levies vl 2.022..463
198.503.75
Levy 1°d Total.
40,597.50 40.597.50
Totar Fund
160.000.00
Collect IF lance Property Investment Projected Debt Projected Balance Remaining
Year Jan. f Taxes Interest Recei ks Payments Other Disbursements 12131 Principal
34,563.75
21112016 170.006.00 3.750°% 34,503.75 204,503.75
2x5,603 2,575.000
2011 205, 253,544 2,375 255,919 244,351 1,500 241,851 219,671 2.430,000
2012 219,67 254,524 753 255,277 239,820 2,569 242,369 232,559 2,280,000
2013 232,559 254,307 5,524} 248,783 239,101 183 239,284 242,058 2,125,000
2414 242,058 252.205 2,421 254,625 238.195 500 238,695 257.988 1,965,000
2015 257,988
3.846°%
2,580 253,538 237,101 500 237,641 273,925
17;082.51}
2016 273,925 54,7 2,739 257,503 235,820 500 236,320 295,108 1,630,000
2017 295,108 252,927 2,951 255,87$ 239,258 500 239.758 311.228
2018 311,228 250,892 3,112 254,005 237,414 500 237,}14 327,319 1,265.000
2099 327,319 253,811 3,273 257.084 235.335 500 235,835 348.569 1,075.000
2020 348,569 251,081 3.486 254.567 237,925 500 238,425 36x4,711 875,000
2021 364,711 253,187 3,647 2.56.834 235,128 600 235,628 385,917 670,006
2022 385,917 254,882 3.859 258.741 236,938 500 237,438 407.721 455,400
2023 407,221 250,919 4.072 254.991 23$358 500 238,858 423,354 230,000
2024 423,354 4.234 4.234 234,485 500 234,985 192,602
Wars J.2da.uuu J.1,`31t3 3,;i27,sJ1a1 V,l3L 3,SJ4,J F`J
RemaInling Schedule
Payment
gate Principal Rate Interest P 8, I
211J2012 150,000.0U 3.750°% 46,316.25 196,316.25
1!2012 43,503.75 43,503.75
21112013 155,000.00 3.750% 43,503.75 198.503.75
81112013 40,597.50 40.597.50
2/112014 160.000.00 3.750% 40.597.50 200.597.50
81112014 37,597.50 37,597.50
21112015 165.000.00 3.75015 37.597.50 202.597.50
8/1/2015 34,503.75 34,563.75
21112016 170.006.00 3.750°% 34,503.75 204,503.75
811!2016 31,316.25 31,316.25
21112017 180,000.00 3.750% 31,316.25 211,316.25 Interest Savings
811!2017 27,941.25 27,941.25
21112018 185,006.00 3.750% 27,941.25 212,941.25 233,522.50
81112018 24.472.54 24,472. So
21112019 190.064.00 3.86696 24,472.50 214,472.
SM2019 20:882.50 20, .
21112024 200,066.00 3.846°% 20,862.50 882.50
x'112024 17;082.51} 17.082.50
21112021 205,006.00 3.96695 17.062.50 222,062.50
81112021 13.065.06 13,465.00
21111022 215.006.00 3.906% 13.065.00 228,065.00
81912022 8.87.2.50 8.872.50
21112023 225:000.00 3.906% 8.87.2.50 233.872.50
8112023 4.435.00 4,485.00
2112024 230.DD0.00 3.900% 4.485.00 234.485.00
Payoff Amount
A_2 Page 28
Row Labels
4150.100 - Permits, Building
4150.200 - Permits, Plumbing
4150.300 - Permits, Mechanical Permits
4150.350 - Permits, Electrical
4150.500 - Permits, Fire Protection
4150.600 - Permits, Plan Checking
4150.700 - Permits, Sign & Billboard
4150.800 - Permits, Conditional Use
4150.None - Permits, None
Grand Total
Permit Revenue
Budget
Actual
COMMUNITY DEVELOPMENT PERMITS
Calendar 2008 Calendar 2009 Calendar 2010 Calendar 2011 Calendar2012 Calendar 2013 Calendar 2014 Calendar 2015
Amended Amended Amended Amended Amended Amended Amended
Amended Budget Actual Amount Budget Actual Amount Budget Actual Amount Budget Actual Amount Budget Actual Amount Budget Actual Amount Budget Actual Amount Budget Actual Amount
1,200,000.00) (2,236,935.75) (1,000,000.00) (1,054,236.23) (1,000,000.00) (1,108,747.45) (1,000,000.00) (1,365,990.35) (1,425,000.00) (1,636,406.40) (1,205,000.00) (1,738,047.00) (1,530,275.00) (2,193,460.35) (1,540,779.00) (1,671,942.05)
100,000.00) (98,251.00) (100,000.00) (80,175.06) (100,000.00) (105,408.28) (100,000.00) (196,096.16) (85,000.00) (204,029.84) (173,000.00) (249,260.08) (175,000.00) (305,915.82) (200,000.00) (226,707.26)
200,000.00) (385,947.41) (200,000.00) (193,962.59) (200,000.00) (202,198.23) (200,000.00) (219,167.06) (195,000.00) (371,723.86) (194,000.00) (274,895.52) (195,000.00) (481,911.76) (250,000.00) (332,773.84)
180,000.00) (276,487.88) (120,000.00) (170,962.47) (120,000.00) (163,872.34) (120,000.00) (227,911.43) (170,000.00) (260,160.39) (201,000.00) (265,930.59) (201,000.00) (411,402.01) (225,000.00) (252,124.41)
85,000.00) (67,241.96) (72,000.00) (62,902.86) (72,000.00) (54,735.09) (72,000.00) (70,476.25) (55,000.00) (74,149.32) (62,000.00) (76,747.15) (62,000.00) (96,426.42) (70,000.00) (64,324.61)
550,000.00) (555,208.98) (450,000.00) (326,665.36) (450,000.00) (359,758.08) (350,000.00) (624,745.08) (350,000.00) (851,116.16) (551,000.00) (1,095,860.15) (550,000.00) (1,017,069.27) (700,000.00) (867,353.62)
10,000.00) (12,467.75) (10,000.00) (7,984.00) (10,000.00) (8,946.25) (10,000.00) (7,665.00) (6,000.00) (10,310.00) (7,000.00) (13,169.50) (7,000.00) (12,310.00) (7,000.00) (6,600.00)
0.00 (400.00)
17,500.00) 23,055.55 (15,000.00) (39,777.74) (15,000.00) (11,027.94) (15,000.00) (13,625.17) (10,000.00) (12,220.98) (12,000.00) (14,628.37) (12,000.00) (12,246.53) (12,000.00) (10,062.95)
2,342,500.00) (3,609,885.18) (1,967,000.00) (1,936,666.31) (1,967,000.00) (2,014,693.66) (1,867,000.00) (2,725,676.50) (2,296,000.00) (3,420,116.95) (2,405,000.00) (3,728,538.36) (2,732,275.00) (4,530,742.16) (3,004,779.00) (3,431,888.74)
2008 2009 2010 2011 2012 2013 2014 2015
2,342,500.00 1,967,000.00 1,967,000.00 1,867,000.00 2,296,000.00 2,405,000.00 2,732,275.00 3,004,779.00
3,609,885.18 1,936,666.31 2,014,693.66 2,725,676.50 3,420,116.95 3,728,538.36 4,530,742.16 3,431,888.74
5,000,000.00
4,500,000.00
4,000,000.00 -
3,500,000.00 -
3,000,000.00
2,500,000.00
2,000,000.00
1,500,000.00
1,000,000.00
500,000.00
Permit Revenue - Budget vs. Actual
2008 2009 2010 2011 2012 2013 2014 2015
Budget tActual
8/20/2015 Page 29
Page 30
Replacement National
Equipment Type Age Average
Fire Engine Pumpers 20 15.5
Fire Ladder Truck 20 16.2
Fire Rescue Truck 20 13.8
Tandem Dump Trucks 12 13.5
Single Axle Dump Trucks 15 12.8
Wheel loaders 18 13.7
Backhoe / Excavators 15 7.5
Jet Truck 10 11.5
One Ton Trucks 10 11.1
3/a and '/z Ton Pick ups 10 10
Skid Steers 10 11.7
Street Sweeper 7 11.1
Tractors 15 14
Vactor Truck 10
Motor Grader 20 15.1
Mowers 10 10.7
SUV 10 9
Passenger Cars / Vans 10 9.1
Squad Cars 3 5.3
Trailers 10 16.9
Side walk machines 8
Roller 10 14.7
Dozer 15 14.9
Garbage Packer 10 10.5
Snow Blowers 10 14.4
Water Truck 20 14.5
Page 30
rp)City of Agenda 2CPlymouthNumber:
Adding Quality to Life
SPECIAL
COUNCIL MEETING
August 25, 2015
To: Mayor and Council
Prepared by: Dave Callister, City Manager
Reviewed by:
Item: Set Future Study Sessions
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list):
None at this time.
Other Council requests for Study Session Topics:
None at this time.
Staff's requests for Study Sessions:
Board and Commission Interviews (suggested date of December 1st at 6:00 p.m.).
Attached are calendars to assist with scheduling of study sessions.
Page 1
r Plymouth
Adding Quality to Life
August 2015
Page 2
1
2 3 4 5 6 7
2:30-5:00 PM 7:00 PM
Night to Unite PLANNING
Kickoff COMMISSION
Plymouth Creek MEETING
Center Council Chambers
6:30-9:30 PM
Night to Unite
9 10 115:30 PM 12 13 14 15
PECIAL COUNCIL 7;00 PM 7:00 PMMEETING
POW/MIA flag at ENVIRONMENTAL HRA MEETING
Veterans Memorial 8 QUALITY Medicine Lake Room
City Manager's COMMITTEE
performance evaluatio EQC) MEETING
Medicine Lake Room Medicine Lake Room7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
16 17 18 19 20 21 22
6:00 PM 7:00 PM
SPECIAL COUNCIL PLANNING
MEETING COMMISSION2016/2017 Budget 8 MEETING2016-2020 Capital
Improvement Council Chambers
Program
Medicine Lake Room
25 5:30 PM 26 27 28 29
SPECIAL COUNCIL
MEETING
2016/2017 BudgetZ30Y31MedicineLakeRoom
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
IA...Ja:...J -- /lam 1., — A kl— AMC 1 Anr — OEM
Page 2
r Plymouth
Adding Quality to Life
September 2015
Modified on 07129115 CHANGES ARE MADE IN RED
Page 3
1 2 3 4 5
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
7jjj 5:30 PM 9 10 11 12
SPECIAL COUNCIL 7:00 PM 7:00 PM
MEETING ENVIRONMENTAL PARK Et REC
LABOR DAY Crosswalk Improvement
Implementation Plan QUALITY ADVISORY
Medicine Lake Room COMMITTEE COMMISSION
CITY OFFICES 7:00 PM EQC) MEETING PRAC) MEETING
CLOSED REGULAR Medicine Lake Room Park Maintenance
COUNCIL MEETING
Council Chambers
13 14 15 16 17 18 19
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
ROSH HASHANAH
Begins at Sunset
20 21 22 23 24 25 26
5:30 PM 7:00 PM 11:30 AM
REGULAR HRA MEETING Plymouth on Parade
COUNCIL MEETING Council Chambers Celebration
Council Chambers City Center Area
YOM KIPPUR
Begins at Sunset
27 28 29 30
Modified on 07129115 CHANGES ARE MADE IN RED
Page 3
City of
Plymouth
Adding Quality to Life
October 2015
Modified on 08112115 CHANGES ARE MADE IN RED -
Page 4
1 2 3
4 5 6 7 8 9 10
6:30 PM 7:00 PM 7:00 PM
Volunteer PLANNING PARK 8 REC 12:00-3:00 PM
Recognition COMMISSION ADVISORY Fire Dept.
Event MEETING COMMISSION Open House
Plymouth Creek Council Chambers PRAC) MEETING Fire Station III
Center Plymouth Ice 3300 Dunkirk
Center Lane
11 12 13 5:30 PM 14 15 16 17
JOINT MEETING 7:00 PM
WITH HRA ENVIRONMENTAL
COLUMBUS DAY Discuss Open Parcels QUALITY
Observed Medicine Lake Room COMMITTEE
LTING
PLYMOUTH PUBLIC ARREGULAR COUNCIL Medicine Lake RoomRo
WORKS DIVISION MEETINGCLOSEDCouncilChambers
18 19 20 21 22 23 24
5:30 PM 7:00 PM 7:00 PMSPECIALCOUNCILPLANNINGHRAMEETING
MEETING COMMISSION Medicine Lake RoomEconomicDevelopmentMEETING
Et Public Works Council ChambersExpansion
Medicine Lake Room
25 26 27 5:30 PM 28 29 30 31
SPECIAL COUNCIL 6:00-8:30 PM
MEETING Halloween on
Transit Update the CreekMedicineLakeRoom
Plymouth Creek
7:00 PM Center
REGULAR COUNCIL
MEETING
Council Chambers
Modified on 08112115 CHANGES ARE MADE IN RED -
Page 4
City of
Plymouth
Adding Quality to Life
November 2015
1 2 3 4 5 6 7
Daylight 7:00 PM
Savings PLANNING
Ends COMMISSION
Set Clocks Back MEETING
1 Hour Council Chambers
8 9 10 5:30 PM 11 12 13 14
SPECIAL COUNCIL
MEETING 12:00 PM -3:00 PM
Health Insurance Et Fall Bridal Expo
2016/2017 Budget VETERANS DAY Plymouth Creek
Medicine Lake Room Observed Center
7:00 PM
REGULAR COUNCIL CITY OFFICES
MEETING CLOSED
Council Chambers
15 16 17 18 7:00 PM 19 20 21
PLANNING
COMMISSION 7:00 PM Plymouth Arts
MEETING HRA MEETING Fair
Council Chambers Medicine Lake Room Plymouth Creek
Center
22 23 24 25 26 27 28
Plymouth Arts 7:00 PM
Fair REGULAR COUNCIL THANKSGIVING THANKSGIVINGPlymouthCreekMEETINGHOLIDAYCenterCouncilChambers
CITY OFFICES CITY OFFICES
CLOSED CLOSED
29 30
Modified on 0712915 CHANGES ARE MADE IN RED -
Page 5
City of
Plymouth
Adding Quality to Life
December 2015
Modified on 08118115 CHANGES ARE MADE IN RED
Page 6
1 2 3 4 5
7:00 PM 2:00-5:00 PM
PLANNING Old Fashioned
COMMISSION Christmas
MEETING Plymouth Historical
Council Chambers Society Building
6 7 8 9 7:00 PM 10 11 12
7:00 PM CHARTER 7:00 PM
REGULAR COUNCIL COMMISSION PARK ft REC
MEETING ANNUAL MEETING
Medicine Lake Room ADVISORY
Council Chambers COMMISSION
7:00 PM PRAC) MEETINGENVIRONMENTALCouncitChambersHanukkahQUALITYCOMMITTEE
Begins at Sunset EQC) MEETING
Council Chambers
13 14 15 16 17 18 19
7:00 PM 7:00 PM
PLANNING HRA MEETING
COMMISSION Medicine Lake Room
MEETING
Council Chambers
20 21 22 23 24 25 26
CHRISTMAS EVE CHRISTMAS DAY
CITY OFFICES CITY OFFICES
CLOSED AT CLOSED
27 28 29 30 31
6:00 PM -9:00 PM
New Years Eve
Event
Plymouth Ice Center
Modified on 08118115 CHANGES ARE MADE IN RED
Page 6