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Home My WebLink AboutPark and Recreation Advisory Commission Minutes 09-04-1980Minutes of the. Regular Meeting of the Plymouth Park and Recreation Advisory Commission, September 4, 1980 Commissioners Present: Steve Chesebrough, Barbara Edwards, Betty Threinen, John Mullan, and Frank Dvorak Commissioners Absent: Jim Rice and Alan Brass Staff Present: Eric Blank, Rick_ Busch,Jane Thorston, and Nancy Helgeson Others Present: Douglas Kesatie, as an observer, 1. CALL TO ORDER Commissioner Threinen called the meeting to order at 7:40 p.m.. in the City Center Council Chambers. 2. APPROVAL OF MINUTES Commissioner Mullan corrected Item 5E of August's minutes by saying that he was not a member of the sub -committee to inter- view consultants. He suggested that perhaps Commissioner Dvorak was the third, member. Commissioner Chesebrougn requested that all future minutes include Nancy Helgeson's name in'the."Staff Present" category and that full names always be used in the minutes. He also pointed: out some grammatical errors in Item 5B of August's minutes and requested. that the staff be more aware of proper grammar useage in. writing future minutes. Regarding Item 8 of August's minutes, Commissioner Chesebrough asked what time the meeting t, with the Hennepin County Park Reserve District would take place. Director Blank answered 2;00 on September 15 at the District's office.' A MOTION WAS THEN MADE BY COMMISSIONER MULLAN TO APPROVE THE MINUTES OF AUGUST 14. COMMISSIONER CHESEBROUGH SECONDED THE. MOTION. A VOTE WAS TAKEN, AND THE MOTION CARRIED WITH FOUR r AYES. (Commissioner Dvorak was not present during the approval of minutes.) 3. VISITOR PRESENTATIONS A) Athletic Association Representatives - No representatives were present at this meeting. B) Others - Douglas Kesatie, President of Tri -Comm Homeowners Association was present as an observer. C) Jane Thorston and Rick Busch - Jane Thorston announced that the Plymouth Report had been mailed out to area 'residents, and this was, triggering many phone calls to the Par'. and Recreation office. She is in the process of hiring her pr_,jram instructors, coaches, etc.: Commissioner Threinen questioned how this quarter's registration procedures differ from former times? Ms. Thorston responded that we are now accepting mailed -in registrations. Minutes of the Park and Recreation ,Advisory Commission Meeting September 4, 198 Page '2 Rick Busch commented on the Plymouth Report needing some improvements such; as a better layout for the Recreation programs and different placement for the Registration Procedures directions. Mr. Busch is hiring his program instructors, coaches, and warming house attendants. He commented on other communities' facility rental, fees and policies, and he handed out a .survey he had made on. these policies. The commissioners commented on differing costs within these communities and .ether provisions, such as renting to residents only, and the concept of concessions and beer selling. Additional comments were then made on improving the IP1mou th Report, and Commissioner Mullan suggested that per amps it was time to seriously consider a separate mailing for the Recreation Program.offerings;. 4. REPORT ON PAST COUNCIL ACTIONS' Director Blank said that Council Actions would be discussed in further detail in Item 5.. 5. LRNFINISHED BUSINESS A) Playfield.Update Director Blank informed the commissioners that the shelters' builder had given him a completion date of December 1, 1980. The hollow metal doors for the shelters have not been delivered yet, and this is causing some problems including delaying the roof installation. The Oakwood site might be ready for sod by September 12. Commissioner Mullan asked about areas that need seeding, and if this would be completed by September 15? Director Blank yid that the seeding areas are minimal in size and that no seeding would take place after the 15th. Mr. Blank then reviewed the Ridgemount playfield site plans with the commissioners. x He pointed out sizes and layout of the hockey rinks, soccer/ football fields, and baseball/softball. diamonds. He also iAdicated where the parking areas would be located for these sites, and additionally pointed out that lighting has been the most expensive item in the playfiel.d construction process. A MOTION WAS THEN MADE BY COMMISSIONER MULLAN' TO ACCEPT THE RIDGEMOUNT SITE PLAN AS PROPOSED. THE; MOTION WAS SECONDED BY COMMISSIONER CHESEBROUGH. A VOTE WAS TAKEN AND THENMOTION CARRIED WITH FOUR AYES. Commissioner Dvorak abstained,. since he had not been present during much of the Ridgemount discus- sion. Director Blank, then -discussed the Zachary site plan. This piayfield will. include four coi,bination baseball/c.oftball diamonds, one baseball (only) diamond, two soccer/football fields, two hockey rinks, a shelter building, and four -tennis courts. There is a low point on this site, which Mr. Blank. said would contain a man-made pond for drainage, and during the winter, this would become the free skating area. Minutes of the Park and Recreation Advisory Co.mission:Meeting September C 1980 Page 4, H) Proposed Trail. Paving Projects -- Staff has: isolated five areas for trail paving, and Director Blank shared maps of these areas with; the comm ,ssiIoners and discussed various aspects of the improvements, Our own city crews will be doing the work in order to save money. 1 COMMISSIONER CHESEBROUGH MADS,' A MOTION TO APPROVE TRAM,: PAVING PROJECTS AS PRESENTED IN, ERIC BLANK'S MEMO OF SEPTEMBER 3, 1980, TO TETE CITY COUNCIL. THE MOTION WAS SECONDED BY COMMISSIONER MULLAX. A VOTE WAS TAKEN AND THE MOTION CARRIED WITH FIVE AYES!,, I) Comprehensive Park Plan Director Blank had no informa- tion on this item at this: time. He hopes to have time n1axt month to select,a consultant. 6 NEW BUSINESS 4 A) New Plats - There are no new major plats at this time other than the Carlson and Prudential developments, B) Park User Policies -- This item was discussed at. Length. after Director Blank spoke of Plymouth residents living in the Osseo school district being unable to participate in Plymouth's Athletic Association activities, specifically the soccer program. Several athletic associations have the common policy, that persons cannot participate in their programs unless they live .in that particular school district, This has caused some unpleasant faeling among Plymouth residents and they have complained to Director Bunk,, Councilman Davenport has requested that this matter by brought to the Council's attention. The general consensus among the commissioners was that Plymouth, facilities should be available to all Plymouth residents regardless of the school da.strict in which they live. COMMISSIONER DVORAK MADE A MOTION THAT ANY ACTION ON THE PARK USER POLICY BE HELD OVER UNTIL FRAC" S OCTOBER 2 MEETING AND THAT IN THE INTERIM, STAFF ARRANGE A MEETtNG WITH THE ATHLETIC ASSOCIATIONS TO DISCUSS` THIS: POLICY., COMMISSIONER EDWARDS SECONDED THEMOTION. Discussion continued on thisi; item and included Commissioner Chesebrough's suggestion that the policy be re -written, and put on the Council agenda, as an "Information" item.. Commissioner Mullan. suggested that the aChletic associations be Livited to the next FRAC meeting, THE MOTION`WAS THEN VOTED ON AND CARRIED WITH FIVE AYES. C) Bass Lake Access - Director Blank has met with Boyer Palmer, a Hass Lake homeowner who is interested in donating some property for an access on the, northwest corner of the lake. Mr. Blank will, have a staff report, on this proposed access at next month's_ meeting. Minutes of the Dark and. Recreation, Advisory Commission Meeting sep.tember 4 1980 Page COMMISSION.' PRESENTATION Commissioner Mullan would like to: discuss a Medicine Labe boat access with. Director Blank. Cormussioner Threinen announced that ,a Community Education, rieeting would be held on September 10 at ",30, and she extended an.invitation to all commissioners to attend.. 8.. STAFF COMKL'NICATIONS Director Blank said that a piayf.i;eld rental policy would. be drafted in the coming months. Next PRAC 1reetingg is scheduled for October 2nd, with the possibility of a joint eeting with the, hest Homeowners or. September 1. m 9. ADJOURNMENT NOTION WAS MADE BY COMMISSIONER. CHESEBROUGH, XND SECONDED BY COMMISSIONER EDWARDS TO ADJOURN. THE MOTION CARRIED UNANIMOUSLY, THE MEETING WAS ADJOURNED AT 10:00 P.M., i 1