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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 02-08-1990Minutes of the Park and Recreation. Advisory Commission Meeting February 8, 1994 Page l Present: Chair Edwards, Commissioners Anderson,, Beach., Freels, Hanson and Rosen staff Ayshford., Blank, Busch, Patterson, Pederson and Peterson 1. CALL TO ORDER Chair Edwards called the February meeting to order at 7:04 p.m. in the Council Conference Room.. 2. APPROVAL OF MINUTES A Motion was made by Commissioner Hanson and seconded by Commissioner Freels to approve the minutes of the December, 1989, meeting as presented. There was no January meeting.) The motion carried with all ayes. 3: VISITOR PRESENTATIONS a.. Athletic Associations None were present at this meeting. b ,Staff. Rick Busch spokeabout the situation regarding the, demand for more baseball. fields and pre ented the following information to the commissioners and, staff: When the Plymouth playfields were built in 1981, the Plymouth -Wayzata Baseball. Association abandoned the two excellent B-ball/C-ball; size fields at the West Medicine Lake Community CluL, abandoned Gullickson, B-ball/C-ball field at the: District 284 Administration building property, abandoned Klaprich B- ball/C-ball field in Wayzata, and substantially reduced their usage of the ballfields at Wayzata West Junior High. Also,, the Babe Ruth baseball field at Ridgemount (Wayzata East) was. converted to a soccer field four years ago, after the Plymouth -Wayzata Baseball Association said they didn't need it. It had been. used on a minimal 'basis since Oakwood and Plymouth Creek Babe Ruth size fields were. built. Also, four years ago, 284 Hockey turned down the City of Plymouth's offer to build an additional rink at Oakwood' sRying they did not need' it: Commissioner Rosen suggested that maybe the baseball associations could make more use of some of the neighborhood parks; Rick. Busch commented that our adult softball program did not evolve until after the playfi;elds were constructed in 1981. The adult program has grown to such proportions that this year, staff decided to tighten eligibility. This will provide more fields for youth. baseball: Mary pointed out to the commissioners that the youth athletic associations do -tot pay for normal day to day use of the fields, and by making the decision to reallocate fields, the City will be losing some revenue: This is not. necessarily bad, but the impact of that decision should be understood,. Commissioner Freels asked staff to prepare a cost report on what the City would lose by turning a percentage of fields over to the youth baseball groups. February 1990`PRAC Minutes rage 2 1 Commissioner Rossu asked if the Wayzata School District was cooperating by keeping up the maintenance on their fields. Staff responded that they are not maintained vell, and they charge for sone maintenance. However, the District claims they are doing their share by providing indoor facilities for our use with no charge to us. Commissioner Beach suggested that perhaps the Plymouth -Wayzata Baseball Association could donate some of the money it raises during the year to the School District to help with the maintainence of the, b+seball, field at Wayzata High: School. Apparently the baseball association is upset with the district; for 4wt maintaining this field in a playable condition. Carol said that,her soccer club gets considerable. use of the fields at the Wayzata West Junior High, because her association paid for some improvements, such as new soccer nets, paint for the soccer goals, etc. Regardicig the need for playfield facilities in northern or southern Plymouth and whether or not Bass Lake Playfield should be built before Parkers Lake,_ Director Blank stated that there are no baseball facilities on the north end of Plymouth, while there exist four major facilities in District 284: Oakwood, Plymouth Creek, Wayzata East Jr. High., and LaCompte. c. Others., There were no presentations: L. REPORT ON PAST COUNCIL ACTION a. None 5 UNFINISHED BUSINESS a. 1989 Park and Recreation Advisory Commission Annual A MOTION II WAS MADE BY COMMISSIONER HANSON AND SECONDED BY COMMISSIONER ROSEN TO ACCEPT THE 1989 ANNUAL REPORT AND FORWARD IT TO THE CITY COUNCIL. THE MOTION CARRIED WITH ALL AYES. Mary Patterson informed the Commission that Karol Greupner had done all of the graphics for the various divider pages. The Commission thanked staff for their efforts in putting the report together with special recognition of Karol's contribution. 6. NEW BUSINESS I a. Now Plats. None b. 1990 Facility Rental Policies and Fee ap11tdu1es. Rick distributed a summary of playfield rentals that occurred in 1989. Rentals consisted mostly of softball tournament fields at Zachary Playfield_, He indicated that football/soccer fields are rarely rented out. Fees for renting fields are proposed to be increased by about 5% for the year 1990. Commissioner Rosen questioned the large increase proposed for renting scoreboards (from $15/day to $25/day/scoreboard). Rick responded that repairs to scoreboards are very costly, and the large increase is mainly to discourage use. February 1990 PRAC Minutes Pae 3 1 A MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO APPROVE THE RENTAL POLICIES AND FEES PROPOSED BY STAFF FOR THE YEAR 1990. Commissioner Freels pointed out that the cord "permit" still appears in some of the paragraphs in the Facility Rental Policy and should be changed to "request" or elivr.inated where appropriate.. The motion carried with all ayes. Mary presented the 1990 Parkers Lake Pavilion Mult=-purpose Room Rental Policy and Fee Schedule and noted that these fees were increased by $1 per hour or about 52. She noted that the fee charged to the School Districts was not, increased, because they did not increase, their fees to us. Mary indicated that the proposed increase to rentthepavilion is due tF:. increased staff costs. Regarding the rental application form, Commissioner Freels pointed out that we state the fee to private groups includes an attendant, but we don't mention an attendant for non-profit groups. The policy will be, changed to reflect that an attendant is included with all types of rentals. Bill. Ayshford presented a report. on, the attendance and rentals at the pavilion during 1989. Total recreation program attendance was 4,381 participants. Warming- house and beach atUnndance totaled 35,455. Special event attendance (Fire b Lce Festival and the Water Carnival) totaled 2,950. Rental groups' total attendance was 1,037, with the pavilion being, rented 21 times in 1989, totaling 59.5 hours. Rental income of $906 was reported. Some groups have expressed a desire to serve beer and wine at their functions. Staff has no plans at this time to pursus this option, but wanted 'PRAC to be aware of these requests. A, MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO APPROVE THE 1990 PARKERS LAKE PAVILION MULTI-PURPOSE ROOM RENTAL POLICY AND FEE SCHEDULE AS PROPOSED BY STAFF. THE MOTION CARRIED WITH ALL AYES. The Commission also thanked Bill Ayshford for his report on: pavilion usage in 1:989. Mary thanked the commissioners for volunteering their time to supervise the bonfire at the Fire and ice Festival. She stated that attendance estimates ranged from 3,500 to 4,000. Chair Edwards requested 'that more hay bales be provided at next year's Festival for people to sit on around the bonfire. Commissioner Freels suggested that for safety reasons, logs should be used as "chairs," because sparks from the bonfire could ignite the hay. Mary briefly updated the Commission on the Olympic Festival Torch Run which will, pass through Plymouth on, July 6. The entry fee is $15 for anyone interested in being one of the runners. Conmicsioner Hanson indicated an interest in participating. The MRPA annual conference is scheduled for February 28 -March 2 at the Radisson Hotel South in Bloomington. A special session aimed at park board members is. scheduled. Mary encouraged interested' commissioners to inform our office if they would like to attend. c. 1990 Park Proiects. Director Blank stated the: the City Council has tentatively approved the 1990 park projects, which include. the Swan Lake neighborhood park;, the Bass Lake Playfieldx a: portion of trail along, West Medicine Lake Drive and the 46th Avenue trail. A MOTION WAS MADE BY COMMISSIONER HANSON AND SECONDED BY COMMISSIONER FREELS TO PROCEED WITH THE 1990 PROPOSED PARK PROJECTS AS PRESENTED IN THE 1990-94 CIP. THE MOTION CARRIED WITH ALL 4YE$. A MOTION WAS MADE BY COMMISSIONER. BEACH AND SECONDED BY COMMISSIONER ANDERSON TO kECOMMEND MOVING THE PARKERS LAKE PLAYFIELD TO THE YEAR 1990 OR 1991, AND TO RECOMMEND HIRING A CONSULTANT TO DO A FEASIBILITY' STUDY ON THE COST TO BUILD THE PARKERS LAKE PLAYFIELD OR A PORTION OF IT.; THE MOTI.ON CARRIED WITH ALL AYES. A MOT41ON WAS MADE BY COMMISSIONER FREELS AND SECONDED BY COMMISSIONER, BEACH TO RECOMMEND THE ALLOCATION OF $10,000 TO IMPROVE SIX BASEBALL FIELDS FOR USE THIS SUMMER. THE MOTION CARRIED {WITH ALL AYES=. Z. COMMISSION PRESENTATION' Chair Edwards shared a. sample of playground surface material called "Tire Turf" that she: had picked up at the National Recreation and Parks Association. Congress in San Antonio, 'Texas. Claims are that it is safe: and costs less than pea graved. Commissioner Freels expressed his feelings that he would like some direction from the City Council on how to proceed with the community center at this time, It was the general consensus of the entire Commission that direction is needed from the City Council on this subject. 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned.at 8;32 p.m.