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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 02-09-1989Minutes of the Park. and Recreation Advisory Commission Meeting February 9, 1989 Page 5 Present: Chair Edwards, Commissioners Anderson, Beach, Freel:s., LaTour, Hanson, Rosen; staff Blank, Busch, Patterson and Pederson I. CALL TO ORDER Chair Edwards calledthe February meeting to ordrr at, 7:34 p.m.' in the Council Chambers. Director Blank introducedthenew commissioner, Frank creels. Frank spoke briefly about his background, how long he had lived in Plymouth and Why he wanted to be a, member of the "Park Commission. Chair Edwards then, asked the commissioners to introduce themselves to Frank to help get better acquainted. 2 APPROVAL OF MINUTES A motion was made by Commissioner Rosen and seconded by Commissioner LaTour to approve the minutes of the January meeting, as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a• Athletic Associations. None were present at this meeting. b. a,, Rick Busch talked a little about the upcoming adult summer v tball registration which.begins February 27.. He mentioned the. free 11row shooting contest to be held February 25 at Wayzata East Jr. High. He stated that a boot hockey tournament would be held on February 20, which in the last day that rinks are scheduled to be open. He informed the Commission that three separate indoor soccer camps were being held' in June - all the same week by three different roupa. Rick then presented two items from the agenda for updrting by the Commission. The first was the 1989 Softball Complex Rental Policy and. Foe Schedule:: The items which have changed from last year are: o DLscontinued giving a $30 discount to tournaments: sanctioned by the Minnesota Recreation and Park Association., Rick rotated that we haven't, had any problems in the past with groups that are not sanctioned, so he didn't see a need to differentiate: between the; two. o Added to the policy that no batting practice is allowed at Zachary Elestentary, School. The park staff received complaints in previous years from residents living north of Zachary that flys balls were landing in their, yards when players warmed up prior to the games by practicing at Zachary. o Raised fees an average of five to six percent for renting Zachary and Plymouth Creek softball fields There is a substantial. difference in the cost to rent Zachary over Plymouth Creek, and Chair Edwards wanted to know why. Rick responded that Zachary is more, because it has four fields and Plymouth Creek has only two.. t r February 1989 PRAC Minutes Page 6 Commissioner Rosen via• confusedby the fact that the policy states that no alcoholic beverages can be consumed, on. park property, but the application form asks the question "Mill beer be sold?" Rink responded that the question about beer was left in by mistake and will be deleted before the policy is formally adopted by the Council. Cossmissioner. LaTour wondered about the $100 damage deposit being kept by the City if the park required special maintenance following a tournament. She wcnted to know 'what constituted special maintenance_. Director Blank said that special, maintenanca would be something like our crews having to pick up trash scattered- around the park, rather than just emptying the barrels.. Commissioner Freels asked, if the fees quoted in the policy are per field and Rick stated that they are per complex. A MOTION WAS MADE, BY COMMISSIONER BEACH' AND SECONDED BY COMMISSIONER HANSOM TO ACCEPT THE 1989 SOFTBALL COMPLEX RENTAL POLICY AND FEE' SCHEDULE AS 'PRESENTED' Y STAFF. THE ,MOTION CARRIED WITH ALL AYES'. The second item presented by Rick was the Park Rental Policy and Fee Schedule. Once again, he explained, all the proposed changes and/or deletions from previous years. A MOTION WAS MADE BY COMMISSIONER LATOUR AND SECONDED BY COMMISSIONER BEACH TO ACCEPT THE 1989 PARK FACILITY RENTAL POLICY AND FEE SCHEDULE AS PRESENTED BY STAFF. THE MOTION CARRIED WITH ALL AYES., Mary Patterson then talked briefly about how the Parkers Lake 'Pavilion policy had been changed to drop the priority list when determining which groups to rent to. She indicated that if a group reeerved the. pavilion for a specific, date and time, and another group came along; that wanted it at that same time, she would not kick ottt the first group just because they were "rower" on the priority list. She also pointed out that staff was recommending to drop the hourly rental charge if School Districts 281 or 284 wanted; to use the pavilion. These two groups would only be charged $7 per hour for a park attendant. This recommendation was made:, because a representative from District 284 questioned the policy based on the fact that they don't: charge us a. rental fee when we use their facilities. A MOTION WAS MADE BY COMMISSIONER BEACH. AND SECONDED BY COMMISSIONER HANSON TO ACCEPT THE 1989 PARKERS LAKE. PAVILION RENTAL POLICY AS PRESENTED BY STAFF. THE MOTION CARRIED WITH. ALL AYES. Mary then discussed the resident. survey that was sent out in January. So far,, the return rate is: 541, and Mary is hoping that more questionnaires will come in. She would like a return rate of 70-75X.. She indicated that lots of the respondents are single, and that the most dissatisfied residents are those living on the northern fringes of Plymouth. I Mary stated that the Plymouth Middle School has contacted t;s about j starting a ski club for their students and they are anxious to get some trips arranged for this winter. Cindy Anderson has already started working on this. sss February 1989 PRAC Minute: Page A company in Plymouth has contacted the park and recreation department about starting a corporate recroation program for its employees. Mary indicated that at the present time, there simply is no space available to run extra recreation programa,. After the success of the "Twins Trip" to spring training camp in Orlando last, winter, staff is planning other "adventurous" types of trips for the. residertt,s of _Plymouth,. A unique opportunity this summer will be to "sail a tall ship" out of the Boston harbor and along the New England coast, The ship is a replica of an old schooner, and participants would spend five days crewing the 125 foot tall ship, standing watch, steering, setting course, etc. The cost would be about $1,000 per person and would include round trip air fare, all Accommodations, all meals while on the ship, a full day excursion in Boston and a departure dinner. Space is limited to 20 people., Mary updated the Commission on the Fire and Ice Festival and What their 'duties would be regarding the supervision of the bonfire,, She. informed them where parking would be allowed, and that they should, report to the pavilion to get _a badge identifying, them as .a, Fire and Ice Festival. worker. c• Other Hone 4. REPORT ON PAST COUNCIL ACTION a. West_ Medicine Lak2 Drive- Trail, The Council approved the recommendation by staff to have the City's consulting engineer, Strgar Roscoe, prepare a preliminary design report for a trail on West Medicine Lake Drive from 26th Avenue to approximately 23rd Avenue. b. inguth Creak Parking Lot Exnangion, Council approved staff's recommendation to proceed with preparing the plans and specifications for the parking lot at Plymouth Creek Park. 5, UNFINISHED BUSINESS a. Plymouth Creek -Park MasterPlan, Director Blank reviewed the document submitted by George Watson and explained the cost difference between lake construction alternate 1 and lake construction alternate 2. Alternate 1 includes approximately 24 acres of lake, while alternate 2 shows only four acres of lake. Director Blank indicated that he and the City Manager would be presenting the master plan cost estimate to the City Councils He also stated that FRAC would be having another joint meeting with, the Council to review the master plan at some future date. Commissioner Beach noticed that the estimate provided by George did' not include the cost for a third soccer field and she understood that this had been discussed at one time. Commissioner Rosen asked Eric how much money was available in the 1989 CIP to begin constructing the tennis courts in this park and would a this project get underway this year. Director Blank.: said $150,000 was in the CIP, and ha wasn't sure if we would be able to build this year. k February 1989 PRAC Minutes Pa;Ie 8 b. goaRrehenaivt Plan. Director Blink briefly reviewed the comprehensive plan and told the Commission he had been contacted by the Northwest Trails Snowmobile Club, because they would like the trail along Niagara. Lane from. County Road.6 to Highway 55 officially designated in the plan as a snowmobile trail. They currently use it to get .from Parkers Lake to the Highway 55 snowmobile corridor even though it is not recognized as an official snowmobile trail. Commissioners expressed some concerns over the safety of snowmobilers crossing County 'Road `6 to get to the Niagara. Lane trail and the noise they will create as they drive past the townhomes in Cimarron East and Mallard Points They were not eager to officially designate Niagara. Lane as snowmobile grail at this time. Director Blank then discussed other trails and parks in the plan that are either being deleted, relocated, or added:_ He, stated that, the 'Planning Commission, is the group that will, hold the public hearing, but. that PRAC can, hold a public. informational meeting regarding the parks portion of the comprehensive plan, To stay in line with the Planning Commission's timetable regarding the comprehensive plan., staff suggested holding the public informational meeting, in March or April. Director Blank inaicated that letters would. be sent to alll property owners affected by the proposed changes. Commissioner Rosen asked about the guiding of golf courses.. Director Blank responded that it is the consensus of the City Manager, the Planning Director and himself that golf courses are considered public, semi-public," and that is probably the best guiding at this time. c. Comunity Center_ Meeting Schedule, Director Blank. stated that, the concept plans from the architects are due Friday, February 10, n11'a they will be delivered to the commissioners and the City Couricil Friday night. Commissioner Beach suggested distributing PRAC''s copies to them at the Fire and Ice Festival on Saturday. The copies intended. for the public, will go on display in tho Council Conference Room on Monday, February 13. Saturday, February 19, the architects will make formalpresentation* to the Architectural Selection Committee and any other interested parties. A; second public meeting will be held Monday,; February 20. PRAC and the architectural selection committee will hold a joint meeting, on February 23 at tthich time the committee will make a recommendation on the winning architect. The Council, will make their eecision on February 27. d. Annual ReRort, A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER LATOUR TO ACCEPT THE 1988 PARK AND RECREATION ADVISORY COMMISSION ANNUAL REPORT AND FORWARD IT TO THE CITY COUNCIL. THE MOTION CARRIED WITH ALI..., AYES. 6, NEW BUSINESS a. New Plats. Lundgren Bros. has submitted a plan for the north end of Mooney Lake. The plan shows a house where staff would like to see a parka Negotiations will continue. A. development plan has been submitted for the Swan Lake area, and it. does not meet the intent of the park plan. It shows houses all the f, way around the shoreline. Director Blank will continue to meet with 1 them to try and work something out. February 1989 PRAC Minutes Fafe Q A preliminary plat was approved For the northwest section of the, I-494 and County Road 9 area, but nothing ever came of, it. The developer is in the process of replattng, and staff is work:ing, on getting some of the hardwood forest area for park purposes. b. Park Rental Policies and fee Schedules. This item was covered under 3b. 7. COMMISSION PRESENTATION Chair Edwards asked if the publication "How to Survive an a Park. and Recreation Board Member" had been ordered for the Commission. Staff said that one copy was ordered and when it arrives, it Will be xeroxed for each member. 8. STAFF COMMUNICATLON Eric reminded the commisaoners once again about the Fire and Ice Festival scheduled for Saturday, February 11. 9. ADJOURNMENT The meeting adjourned at 9:53p.m. I