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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 08-11-1988r#lutea of the Park and; Recreation Advisory Commission Meeting August 11, 1988 Va&e 33 Pretenti Chair Edwards, Commissioners Anderson, Reed, LaTour, Hanson, Rosen; staff Blank, Patterson and Pederson; Councilman Sisk Absent: Commissioner Beach 1. CALL TO ORDER Chair Edwards called the August meeting to order at 5:56 p.m. in the Council Conference_ Room - 2. APPROVAL OF MINUTES A motion was made by Commissioner Reed and seconded by Commissioner Rosen to approve the minutes of the July meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present, b. Staff'. There were no staff presentations. co Others. None. 4. REPORT ON PAST COUNCIL ACTION There was no past council action to report. 5. UNFINISHED BUSINESS a.. Community CenLer__Study. The Park Commission reviewed a draft copy of the report as prepared previously by Chair Edwards and Commissioner Hanson and Parks Director Eric Blank. Several changes were made and recorded on the draft copy, with mother draft to be typed and reviewed by the Commission on August 22. b. Parkers Lakes URdste, Director Blank announced that the sewer line was finished, cabinetry had been installed in the concession area, the the floor was in and that the water line would be constructed under County Road 6. C. St. Mary's Neighborhood Park Uvdate. The play equipment is in as well as the floating boardwalk. Director Blank has heard from some residents who are unhappy about the color of the slide, d. ySttition for Trenton and Revere lane frail. This item was tabled eince no residents were present to discuss it e Rental Policy ,on Parkers Lakg._ axil on. Mary Patterson indicated that the rental policy had been prepared by Molly Lassen and that PRAC Minutes August 11, 1988 Page 34 she had researchedother communities on their policies noting what they all had and finally compiling the best, guidelines of each community. Mary explained' that the pavilion's multi-purpose room would be available from 7 a.m. until 12 midright, seven days a week, pending availability, and would not be available on national holidays. Occupancy' is rated for 68 She stated that all organizations wishing to use the pavilion must complete an application and have it approved before use. She indicated that the priority for use would be: City sponsored events, park and recreation programa, non-profit community service groups, private groups within the City, non-profit organizations outside the City, and non-resident groups.. She explained that fees would be $10 per hour for non-profit groups, and $25 per hour for private groups. Private groups will also be charged a $25 damage deposit. Commissioners; discussed' the policy and asked if non-profit groups outside Plymouth shouldn't also pay the damage deposit? It was agreed by staff that they should`. The commissioners then asked if profit making groups should be allowed to conduct events at the pavilion that would be money -making in nature. And would these groups need. a conditional use permit? Staff will review this and report back to the Commission. It was also suggested' that there be a minimum rental period of two hours. FRAC and staff agreed with this. These changes will be made in the policy and a revised draft will be available at the September meeting. 6. NEW BUSINESS a. Public Information Meeting on West Medicine hake Drive Trail Commissioners adjourned at 7:30 to begin the public information meeting on the West Medicine Lake trail. The public meeting was attended' by approximately 125 people. Fred Moore, Director of Public Works, outlined the best options for adding a trail to West Medicine Lake Drive. A general discussion followed,; with many different options exprassed by the residents. The public meeting adjourned at 9:15 p.m. 7. COMMISSION PRESENTATION' A reminder was made about the MRPA conference scheduled for August 23 to which commissioners were invited. 8. STAFF COMMUNICATION None.