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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 01-08-1987Minutes of the Plymouth Park and Recreation Advisory Commission Meeting January 8, 1987 Page 1 Present: Chair Edwards, Commissioners Anderson, heed, LaTour, Beach and Roser; Councilmember Zitury staff Blank, Busch, Patterson and Pederson. 1. CALL TO ORDER Chair Edwards called the January meeting to order at 7:33 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Reed and: seconded. by Commissioner Rosen to approve the minutes of the. December meeting as presented. The motion carried with. all: Ayes. 3. VISITOR PRESENTA`fIONS a. Athletic Associations. None were present at this meeting. b. Staff'. Rick Busch discussed the condition of the City's ice rinks which are holding. up quite well inspite of the warm weather. He also talked about the winter sports leagues which are in progress. now including broomball, basketball, 4 -man hockey and volleyball. He indicated that he is starting to receive calls about summer softball, which he will begin planning in the next week or two. He also stated that he will be updating the: Park Facilit4es Rental Policy and Pee Schedule for 1987 and will present it to. PRAC at their February meeting. Mary Patterson distributed materials to PRAC regarding a salary survey that was done: with surrounding communities regarding part- time recreation positions. Site mentioned that Ruth Brown was busy working on the 1987Iceman Triathlon which is traditionally held in February, but: may be cancelled, this year due to lack of snow, She also stated that a special event, The Metro Boys Choir, will, be performing .at Wayzata. Senior High School on. Sunday, March 15. This event is ;jointly sponsored by Plymouth Parks and Recreation, Wayzata Community Education and the Art Center of Minnesota..: 4. REPORT ON PAST COUNCIL ACTION a. Neighborhood Park Consultant Selection. The City Council selected the firm of Barton-Aschman Associates to design the neighborhood parks for Amhurst, Rolling Hills and County Road 61. b. Consultant for Plymouth Creek Park: The Council. chose Brauer and Associates to update the master plan for Plymouth Creek Park. 5. UNFINISHED BUSINESS a. Annual Report Final Approval. Final cop Report were distributed and reviewed.. C that the divider page for the section on upside down. Staff indicated that they corrected before copies were distributed MOTION WAS MADE BY COMMISSIONER REED AND ANDERSON TO RECOMMEND ACCEPTANCE, OF THE motion carried with all ayes. ies of the 1985 Annual, hair Edwards pointed out the Park Commission was would make sure this was to the Council. A SECONDED BY COMMISSIONER 1986 ANNUAL REPORT. The I I Minutes of the. January 8, 1987 PRAC Meeting Page 2 b.. Parkers Lake Construction Timeline Bathhouse Issue. ,.public meeting to discuss the Phase TI construction of Parkers Lake will be heldon Thursday, January 15. Letters were sent to area residents inviting them; to attend,, and notices of the meeting were sent to local news- papers. Commissioner Rosen asked Director Blank if he expected any opposition from residents regarding Phase IT construction. Director Blank stated that the only item that might bring some resistance is the proposed boat launch. Director Blank then discussed the LAWCON grant for Phase IT and indicated that it had increased .from an award of $86,000 to $110,000. He also stated that President Reagan has put a freeze on the federal portion of the money which is $11,999. He indicated that Congress has 45 congressional: days to act on this:, and if they don't do anything, the money will automatically be released. The Commission then discussed' the 'p'roposed bathhouse, its size and possible: uses of the building, Some commissioners are still, concerned about the cost of constructing this building,, and discussed the possibility of delaying it for another year. Director Blank pointed out that the money is available to build the bathhouse this year, and that delaying it could increase the cost. Because the Commission is Uncertain about how large this building should. be and what possible uses it will have, they discussed. having an architect prepare estimates. on buildings of different sizes. After further discussion, they also agreed that it should he built as part of Phase TI during 1987. A MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO RECOMMEND THE CONSTRUCTION OF A BATHHOUSE IN PHASE TI AND TO FURTHER RECOMMEND THAT THE CITY COUNCIL SECURE THE SERVICES OF AN ARCHITECT TO PREPARE: COST ESTIMATES FOR BATHHOUSE DESIGN ALTERNATIVES. The motion carried with: all ayes. C. d. Trails West Medicine. Lake Drive/County Road 61. Director Blank distributed materials prepared by Strgar-Roscoe regarding the traffic study done on West Medicine hake Drive. The study on County Road 6.1 isn't. completed at this time, but Director Blank hopes to have it by the February meeting. The results of the study for West Medicine Lake Drive indicate that_a separate trail is needed on this roadway, and: it should be placed on the east side of the road. This item was held over ,to the February meeting. Meeting with Athletic Associations. It was decided that t1- meeting with the Athletic Associations should be held at the March ti= meeting with a start time of 7:00 p.m. This was based; on the fact that PRAC has several, meetings planned for the zest of January and all, of February in preparation for the construction of the three neighborhood parks in 1987, and they didn't care to try and squeeze anothet special meeting into their already busy schedule. Zachary Park Update. The warm weather has allowed for a lot of construction to take place aC the Zachary Playfield, and Director Blank is confident that the landscaping project will be completed in time for the 1987 softball season. Minutes of the January 8, 1987 PRAC Meeting Page 3 6. NEW 'BUSINESS a. Review Work Schedule for Three Neighborhood Park Projects. Copies of the timeline For the construction of the three neighborhood packs and a list of the special meeting d2tes for these three parks wire distributed: to PRAC members. Directo•i Blank discussed the questionnaire that is sent to residents asking for their input in .- signing the parks. The Commission did not suggest any changes to the questionnaire. b. Discuss First Step of Community Center Study. Director Blank reviewed with the commissioners the Community Center Task Force Report that was prepared in 198+ and discussed the forced choice grid that was used to come up with a list of proposed facilities to be included in the community center. They also discussed the timing of the bond referendum that was held in 1985 and the reasons it Failed. The Commission `:hen talked about how to find out what the needs of the community are at this time. It was suggested that representatives of the comm,_nity education departments attend a PRAC meeting and share with the Commission information on just how busy facilities are, who is using them and for what purpose. It was also suggested that recreation staff prepare some materials outlining what their needs are in terms of space. Director Blank indicated that the information in the Task Force Report needs to be updated, but the whole process of re -writing the Task Force Report or re -doing the forced choice grid, for example, does not need to be repeated this time.: Director Blank also stated that a bond referendum might be successful if it was diversified and included something for everyone, i.e., playfie:ds, trails, community center, etc. Because of the amount of research that needs to be done to resurrect the community center issue, Commissioner Rosen suggested that a sub -committee be formed to prepare an action plan to be presented at the February meeting. Member, of the sub- committee are: Eric Blank, Rick Rosen, Carol Beach and Don Anderson. c. Set Tentative Date for 1987 Park Tour. Thursday, May 7, at 5:00 p.m. was chosen as the date and time for the 1987 parks tour. d. Neighborhood Park.Standards. Chair Edwards reported that the City Council has directed that PRAC establish standards for what items should be included in neighborhood parks. It was decided that the Park System Guide Plan adopted by the City Council in 1982 would be used as a starting point with the following suggested changes: A statement will be added that says, "* (asterisked) items are minimum standards for each neighborhood park." The Commission then suggested the following.items be asterisked: informal play area, play apparatus, trails, hardcourt, benches, signage, waste receptacles and planted materials. All other facilities listed. in the guide plan will remain, but do not necessarily have to be included in a neighborhood park.. A MOTION WAS MADE BY COMMISSIONER LATOUR AND SECONDED BY COMMISSIONER BEACH TO RECOMMEND ACCEPTANCE OF THE PROPOSED CHANGES IN NEIGHBORHOOD PARK STANDARDS. The motion carried with all ayes. Minutes of the January 8, 1957 PRAC Meeting Page 4 7. COMMISSION PRESENTATION Commissioner LaTour mentioned the upcoming Community Awards Banquet and encouraged PRAC to consider nominating individuals for the various awards. Commissioner Beach wondered if PRAC was planning something to honor John Mullan.. Director Blank responded that the Council usually presents PRAC members with a special plaque. He suggested that PRAC could make a motion commending John. A MOTION WAS MADE BY COMMISSIONER BEACH AND SECONDED BY COl1MISSIONER ROSEN COMMENDING JOHN MULLAN FOR HIS, YEARS OF SERVICE ON THE PARK AND RECREATION ADVISORY COMMISSION. The motion carried with all ayes.. 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned at 1.1;00 p.m.