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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 02-09-1984Minutes of the Regular ,Meeting of the Park and Recreation Advisory Conxiiission February 4, 198 Page 4 . Present; Chair Threinen, Commissioners Chesebrough, Dvorak, LaTour>, Mullen; staff Blank, Patterson, and Pederson Absent; Commissioners Edwards and Berg 1I Call to Order Chair Threinen Galled the meeting to order at 7;36 p.m. in the Plymouth City Center Counc,' 1 Chambers 2. Approval of Minutes A motion was made by Commissioner Chesebrough and seconded by Commissioner LaTour to approve the minutes of the January meeting, The motion carried; with all ayes. 3, Visitor Presentations a. Athletic Associations. No respresentatives were present at this meeting b. Mary. Mary announced that: the Mi.,rch issue of "Plymouth on Parade" was at the printer's, and that it was the largest issue ever published. She indicated that it was to be delivered to the homes on the lst of March. Mary then asked for comments or suggestions from the commissioiers on the hypothetical situation she had presented to them in writing which had been includedin their agenda packets. Chair Threinen suggested that parent should be informed of type of behavior expected from child and that a number of options should be offered to parent, e.g., hiring an aide to assist with class whose wages would be paid by parent, giving the child one more chance, asking the parent to find a volunteer to assist with class. She also indicated that in a case such as this, District 284 educators should be informed and should attempt to find. a referral for this child. In Gay's and Rick's absences, Director Blank briefly reviewed some of the programs and activities they are working on. Director Blank also indicated that the City now had a video monitor and`ca'ble equipment available, News of interest to Plymouth residents will appear: continuously on Cable Channel 7 now that this equipment has been installed at the City Center.. 4. Report on Past Council Action a. Property on 18th Avenue. Council denied PRAC's request to purchase t'Fe property on 18thWenue which belongs to Mr. Gersbach. The request to purchase Mrs. Lentz' property, also on 18th Avenue, has been tabled for the time being. S. Unfinished Business. a. park User Fees - Report from Dave Berg. Commissioners were asked to comment on the recommenceons outlined in Dave Berg's memo, which bastcally concluded that user fees should not be charged to youth. athletic associations at th.i's time. Commissioners Dvorak and Mullan support Commissioner'Berg's recommendations. Commissioner Chesebrough is supportive of user fees and quoted from an article, authored by Charles Smith, which had been included in the agenda packets. February PRAC Minutes Paige 5. Director Blank indicated that he had asked Mr, Smith to attend the March meeting, which r -.P. Smith has consented to do,. A MOTION WAS MADE BY COMMISSIONER DVORAK AND SECONDED BY COMMISSIONER MULLAH TO APPROVE. THE RECOMMENDATIONS OUTLINED IN COMMISSIONER BERG'S MEMO DATED JANUARY 10, 1984. THE MOTION CARRIES. Commissioner Chesebrough voted nay. Commissioner Chesebrough then made a motion which read, "This Commission hereby resolves that it endorses the findings contained in the reports ''The Mayor's Task Force on Park and Recreation Program Financing' and will work toward instituting a fee structure for use of the City's playfields.11 Discussion among the commissioners followed, with some members being confused; by the additional motion. They felt that this motion was simply reiterating what the Mauor"s Task Force had already stated, and they pointed out that this Task Force Report had already been approved and adopted by the Council. Commissioner Chosebrough commented that he didn.'t Want the Council to get the impression that PRAC was backing; away from the idea of user fees, which is not the rase, Commissioner Chesebrough's motion eventually died for lack of a second. b. LAWCON / LCMR _Grant Update. Director Blank indicated that he would be informed by -A ~rte or May on the status of our recent LAWCON grant application. C, Community Center Committee U dale, Commissioner rhesebroQgh reported on the activities of the Community Center Citizens' Committee. They are a very active group and have accomplished many different work. tasks. The meetings are well attended,, and to date, few opponents have spoken up, Phase I of the planning process will be completed at the meeting on February lf. When Phase II begins, members of the committee will be canvassing their n-ighborhoods and various groups, clubs and organizations to solicit opinions on the idea of developing a community center,. Citizens will be asked to fill out a questionnaire and a forced choice grid and return it to their committee representative or mail it to the City for tabulation, d. Annual Report. Copies of the Annual Report for 1983 were distributed wt te agenda packets, A MOTION WAS MADE BY COMMISSIONER CHESEBROUGH AND SECONDED BY 0MMISSIONER DVORAK TO APPROVE THE "REFLECTIONS OF LEISURF'' 1983 ANNUAL REPORT AND FORWARD IT TO COUNCIL. FOR THEIR APPROVAL. The motion carried. with all ayes, e. PlaE ui ment - Zachary Playfield, An architect has submitted some ideas to s aff. A ca_ e. r de as three-dimensional space net are two items being studied; for safety. A plan, should be ready by the April meeting, f. Neighborhood Park Request by Westminster HOA. The public hearing will e. held during tie Marc meeting, Notices will be nailed to all the residents affected by the proposed change to the Comprehensive. Park System Plan, February PRAC Minutes. Page 6 6.. New Business a., 1984 System Improvements Project List, Proposed system improvements or 1984 were discussed. Some of the items included were electronic scoreboards for Zachary. Wlayfield and U.S, flags and Roles for Zachary and Plymouth Creek for use during special events such as tournaments., etc. Staff also received a request to install a slide, at the Jaycee Hemlock Park, which Director Blank felt should be considered as an additional system improvements item. Commissioner LaTour stated that the Jaycee ;Is .normally set aside funding for play, equipment in their parks and that we should contact them first before we commit our funds for this project, A MOTION WAS MADE 8Y COMMISSIONER CHESEBROUGH AND SECONDED BY COMMISSIONER DVORAK TO ENDORSE THE 1984 SYSTEM IMPROVEMENTS PROJECTS, 1 A MOTION WAS MANE: BY COMMISSIONER MULLAN AND SECONDED BY COMMISSIONER CHESEBROUGH TO AMEND THE FIRST MOTION TO INCEUDE THE SLIDE FOR THE JAYCEE HEMLOCK PARD IF THE JAYCEE'S DON'T FUND IT. The amended motion carried with all ayes. 1984 Park Facility Rental Policies and fee Schedule. Copies of the proposed 1984 Park Facility Renta Po icies an_ Fee Schedule were given to the Co.7mission and discussed during the 'meeting. Commissioner Mullan pointed out that under Item C -b, the statement that no beer is allowed is *not consistent with item D-8, which states that beer is allowed if a permit is granted by the. City. He felt that Item C -S should be changed to read similar to Item D-8. A MOTION WAS MADE BY COMMISSIONER DVORAK AND SECONDED LATOUR ADOPTING THE 1984 PARK FACILITY RENTAL POLICIES SCHEDULE WITH THE CHANGE NOTED BY COMMISSIONER MULLAN. carried with all ayes, 7.. Commission Presentation None, 8. Staff Communication None. 9. Adjournment The meeting adjourned at 8;44 p.m, BY COMMISSIONER AND FEE The motion