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Home My WebLink AboutCouncil Information Memorandum 07-28-2006CITY OF PLYMOU' Dummy rib COUNCIL INFO ME►„,.., July 28, 2006 UPCOMING MEETINGS AND EVENTS Planning Commission August 2 meeting agenda................................................................... Page 3 August and September 2006 Official City Meeting Calendars ............................................. Page 5 Tentative list of agenda items for future City Council meetings ........................................... Page 9 INFORMATION News Articles, Releases, Publications, etc ... News Release regarding New Voting Machines for the Disabled debuting in 2006. Demonstrations will be available at Plymouth City Hall from Aug. 1 — Sept. 8 ................. Page 10 MINUTES Park and Recreation Advisory Commission Minutes of July 13, 2006 Page 11 CORRESPONDENCE Letter from Jim Ramstad regarding a series of town meetings in the 3rd Congressional District including one on Thursday, August 3, Plymouth Council Chambers from 7-8 p.m ............. Page16 Invitation to ceremonial ribbon cutting to mark completion of three water projects on Tuesday, August 15, 2006 at 10 a.m. at City of Plymouth's Central Water Treatment Plant, 14800 23rd Ave. No., Plymouth............................................................................................ Page 18 PLANNING COMMISSION AGENDA WEDNESDAY, AUGUST 2, 2006 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the July 19, 2006 Planning Commission Meeting Minutes. B. Len Busch Roses. Approve site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. (2006054) 6. PUBLIC HEARINGS A. Laurent Builders, Inc. Comprehensive plan amendment, rezoning, and preliminary plat to create two lots to be known as "Deziel Subdivision" for property located at 4640 Holly Lane North. (2006050) B. Marshall Fay and Mary Anderson. Conditional use permit to allow two accessory buildings (garage and outbuilding) over 120 square feet on one lot for property located at 2207 Oakview Lane North. (2006059) C. Wayzata Public Schools. Conditional use permit for an electronic reader board monument sign at the Central Middle School located at 305 Vicksburg Lane North. (2006063) 7. NEW BUSINESS 8. ADJOURNMENT OFFICIAL CITY MEETINGS August 2006 Sunday I Monday Tuesday Wednesday Thursday Friday Saturday Jul 2006 S M T W T F S 1 2 5:30 PM 7:00 PM NATIONAL NIGHT PLANNING OUT COMMISSION, 3 4 5 I 2 3 4 5 6 7 8 Council Chambers 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5:30 PM SPECIAL Q COUNCIL MEETING, 8 Medicine Lake Room 9 6 % 10 11 12 0 PM COUNCIL MEETING NMENTAL 7:00 PM REGULAR ff(EQC). G011,cy Chmbm OMMITTEE Council mbers 7:00 PM PARK & REG ADVISORY COMMISSION (PRAC), Council Chambers 13 14 15 16 17 18 19 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room [council WChambers 7:00 PM HOUSING & REDEVELOPMENT Medicine Lake AUTHORITY (HRA), m)A 20 21 22 23 24 25 26 11:A5 AM PLYMOUTH BUSINESS COUNCIL, 122018 o�Onrq Mw—tTRANSIT 5:00 PM SPECIAL COUNCIL MEETING: BUDGET STUDY SESSION, M.dld- Lake Room. A & 8 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON (PACT), Medicine Lake Room A 7:00 PM REGULAR COUNCIL MEETING, Coulq& Chemben 27 28 7:00 PM YOUTH ADVISORY ADVISORY COUNCIL, Me .h. Lake Room A 29 6:00 PM SPECIAL COLINCILMEETING: BUDGET STUDY SESSION, Public Safely Trainwq Room 30 31 Sep 2006 M 'f W T F S 1 2 3 4 5 6 7 8 9 CITY COUNCIL CANDIDATE FILING PERIOD OPENS 10 11 12 13 14 15 16 17 I8 19 20 21 22 23 24 25 26 27 28 29 30 Modified on July 28, 2006 OFFICIAL CITY MEETINGS Serltember 2006 Sunday Monday Tuesday I Wednesday Thursday Friday Saturday Aug 2006 Oct 2006 1 2 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 LABOR DAY - City Offices Closed 7:00 PM SPECIAL CITY COUNCIL MEETING: BUDGET STUDY SESSION(IF NEEDED), Medicine Lake Rooms A s B 7:00 PM PLANNING OMMISSION, [CouncilChambers 7:00 PM HUMAN RIGHTS COMMISSION -Parkers Lake Room S:00 AM 4:00 PM CITY OFFICES OPEN FOR ABSENTEE VOTING 9:00 AM 4:30 PM PLYMOUTH CLEAN-UP DAY, Pul*c Woria Maintenance Faciflry 10 11 12 13 14 15 16 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Laka Room A CITY OFFICES OPEN UNTIL 7:00MFOR ABSENTEE VOTING 5:00 PM CITU COUNCIL CANDIDATE FILINGS CLOSE 8:00 P.M. REGULAR COUNCIL MEETING, Councli Chambe�e STATE PRIMARY ELECTION; Polls open 7:00 AM. - 8:00 P.M. 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Council Chamber 5:00 PM DEADLINE FOR CITY COUNCIL CANDIDATES TO WITHDRAW 7:00 PM PARK 8 REC ADVISORY COMMISSION (PRAC), Council Chambers Autumn Art Fair 10:D0 AM - 5:00 PM and Plymouth on Parade 1:00 PM 17 18 19 20 21 22 23 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake RoomA ROSH HASHANAH BEGINS AT SUNSET 24 25 26 27 28 29 30 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room A 11:45 AM PLYMOUTH BUSINESS COUNCIL, 12201 Ridgedale Drive, Minnetonka 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 7:00 PM REGULAR COUNCIL MEETING, Council Chamber modified on 7/10/2006 Tentative Schedule for City Council Agenda Items August 8, Special, 5:30 p.m., Medicine Lake Room A & B • Discuss park survey August 8, Regular, 7:00 p.m., Council Chambers • 211d quarter financial statements • Approve Change Order No. 4 for Plymouth Metrolink Station 73 (3125) • Approve variance for a condensing unit to be located within the required six-foot setback for property located at 10300 10th Avenue North. Ron' Mechanical, Inc. (2006041) • Acknowledge Police Explorers National Awards • Approve conditional use permit for an electronic reader board monument sign at the Central Middle School located at 305 Vicksburg Lane North. Wayzata Public Schools. (2006063) • Approve site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. Len Busch Roses. (2006054) • Adopt Ordinance approving street name change (Cheshire Lane) August 22, Special, 5:00 p.m., Medicine Lake Rooms A and B • Proposed Budget August 22, Regular, 7:00 p.m., Council Chambers • Oath of Office to Police Officer Todd Kloss • Harbor Lane Outlot Sketch Plan • Consider Rezoning, Preliminary Plat, and Variance for "Rusten Wood" for 19 single family lots on the 24.2 acre site located at 18240 8th Avenue North — abutting the east shore of Hadley Lake. Bohland Hadley Woods, LLC. (2006046) August 29, Special, 6:00 p.m., Public Safety Training Room • Proposed Budget September 5, Special (If needed), 7:00 p.m., Medicine Lake Rooms A and B • Proposed Budget September 12, Regular, 8:00 p.m., Council Chambers • Hearing on delinquent water, sewer, recycling, surface water fee, and street lighting service charges September 26, Regular, 7:00 p.m., Council Chambers 1 Note: Special Meeting topics have been set by Council; all other topics are tentative. City of Plymouth News Release For Immediate Release Contact: July 21, 2006 Sandy Engdahl 763-509-5080 New Voting Machines for the Disabled to Debut in 2006; Demonstrations Available at Plymouth City Hall Aug. 1 — Sept. 8 New voting machines for people with disabilities will be put into service in the Sept. 12 primary and Nov. 7 general elections. The machines let people vote independently and more privately than in the past. Machines for all other voters will remain the same as past elections. People who are interested in seeing and testing the new machines before election day may come to City Hall, 3400 Plymouth Blvd., Aug. 1 — Sept. 8 for a demonstration during business hours. Election judges will also show people how to use the new machines on election days. The new machine is better suited for people who have any type of disability that creates a difficulty for them in marking their ballot, according to City Clerk Sandy Engdahl. Voters will have the option of listening to an audio version of the ballot through earphones or viewing the ballot on a screen that has options for reverse contrast and larger type. The audio description can be used alone or in conjunction with a screen version of the ballot. The vote will be recorded by touch screen, key pad or other adaptive method. Questions? Call Sandy Engdahl at 763-509-5080 . MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING July 13, 2006 PRESENT: Commissioners Davis, Fiemann, Krahulec, Pederson, Singer; Planning Commissioner Anderson, staff Blank, Busch, Mittelstaedt, Pederson ABSENT: Commissioners Aamoth, Griwac, Mohagen, Rezabek 1. CALL TO ORDER The meeting was called to order at 7:12 pm. 2. APPROVAL OF MINUTES Singer moved and Davis seconded a motion to approve the June minutes. Motion carried all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at the meeting. b. Staff. Blank discussed Music in Plymouth. He said the crowd was estimated at 15,000. He felt it was the best Music in Plymouth event ever held. The goal this year was to end at 10:30, because we had complaints last year that the fireworks didn't end until 11. With that in mind it was decided to eliminate the firing of the cannon. By doing that the event was over at 10:34 p.m. Governor Pawlenty attended this year's program and spoke briefly to the crowd. Blank said all departments are now working on their 2007 budgets. Blank stated that Park and Recreation is hosting the Minnesota Recreation and Parks Association (MRPA) conference in November at the Plymouth Creek Center and the Radisson Hotel. Blank is the chair of the event, but Evans is doing most of the work, he said. This year we are trying to create a paperless conference. All attendees will leave with a CD containing all the presentations of the conference. Blank mentioned that mowing has been cut back due to the heat. It normally takes four to five days for the entire park system to be mowed. c. Others. There were no other presentations. 4. REPORT ON PAST COUNCIL ACTION a. Awarded bid for Zachary Playfield upgrade. Council awarded a bid for the Zachary playfield upgrade. They've started moving the fencing. The Little League has contributed $100,000 so far, but they still owe $150,000. There is a $61,000 contingency on the project. 5. UNFINISHED BUSINESS a. Update on comp plan. A final plan has been approved. Blank distributed copies of the plan. The plan hasn't gone to the Met Council yet. The Met Council could send it back for changes if they aren't satisfied with it. The parks are spaced geographically Blank said. The location of the parks was predetermined in the 2000 comprehensive plan. The style of the parks may change depending on the density in the area. We'll start to look more closely now at the Northwest Greenway, Blank said. One meeting was held with the Saddle Club. They are supposed to provide a written description of their needs. Singer asked about moving Peony Lane. Eric said the location is signified on the map in orange. The park dedication rate was raised to $5,000 from $4,000. Maple Grove charges $5,500 per unit. Consultants will be hired to look at sewer and water and street plans. b. Review Parks CIP Financial Plan. This is the document the finance department put together on the build -out of the park system, Blank explained. His plan is that when the last house is built in Plymouth, we should be done building parks. Our number one resource for money is park dedication. The range on this plan is 2,800 units to 5,300 units at $5,000 per unit. There was never a revenue stream to buy and build the Northwest Greenway, Blank explained. The park dedication fund was primarily put in place to build neighborhood parks, community parks, and playfields. We need to buy the land now that will be needed for the Northwest Greenway, but we don't have the funds at this time. The way to solve this problem is to hold a referendum. The community survey came back with a very positive outlook. The majority of the respondents are in favor of purchasing open space. The consultant is going to meet with the Council on July 27 to interpret the results of the survey. If there is going to be a referendum this year, we have to notify the County by September 15. For a $7 million dollar bond referendum we'd have the funds we need to buy and maybe develop the Greenway. If the Council chooses not to do it this year, we may be able to do a referendum in 2007. Krahulec was concerned about the validity of such a survey. When a similar survey was done in Golden Valley, he said the results were positive, but then the referendum failed. 6. NEW BUSINESS a. Review Plymouth Creek Center Operations. Blank said the purpose of tonight's meeting is to get an overview of the Plymouth Creek Center and the senior program. Sara Mittelstaedt is the senior program coordinator. We may have the largest senior program in the state, other than Minneapolis and St. Paul, according to Senior Community Services. We had 170 people attend the 90+ birthday party. Thirty-five of them were over 90 years old, Mittelstaedt said. Busch welcomed PRAC. He explained that the Plymouth Creek Center opened in the spring of 2000. They employ a full time rental coordinator, full time clerical person who works with the seniors primarily, a half time receptionist who works Monday through Friday from 10 a.m.-2 p.m., and another part-time clerical person who relieves the full-time clerical person when she's on vacation, etc. There is a also full time maintenance person. We have a volunteer who drops in and does surprise inspections at the Plymouth Creek Center and the Ice Center. 1', The Plymouth Creek Center had an inspection about a month ago that went really well. Busch explained that they have a second 7 -month seasonal maintenance person who works Tuesday through Saturday. When they finish in October, then a full time maintenance person comes over from the city's maintenance division, who works over the winter months. There are other contractual cleaners who come in to clean part-time. They are mentally challenged individuals, and they do a great job. They get along very well with the staff and the public. There is another individual who works with senior housing issues. She works about 20 hours a week. There are a wide variety of programs offered at the Plymouth Creek Center. The revenue coming in is mostly from weddings, Busch stated. The rest of the time is taken by recreation programs, athletic organizations, nonprofit organizations, community groups, etc. After the recreation programmers and the senior programmer get all of their programs booked, then the time that is left is open to other groups. Fifty-three weddings are scheduled from now through December. Residents get to book 18 months in advance of their event, non-residents 12 months in advance. Other events include things like bar mitzvahs, bat mitzvahs, etc. The Black Box Theater is booked quite often. Rehearsals are being held currently in the Black Box for the "Sound of Music." The performances will be held at the Central Middle School auditorium. The teen groups also use the Black Box. The Thursday night banquet for the MRPA state conference will be held in the Plymouth Room, as well as the conference sessions. Approximately 300 people will attend that conference, which is November 14-17. The Three Rivers Park District is co - hosting the event with Plymouth Parks and Recreation. Semi-annually Busch goes through the number of rentals held in each room. The philosophy of the Plymouth Creek Center is that it is to be used primarily by community groups. The rental that is derived comes mostly on the weekends. The Plymouth Creek Center is part of the general fund. Busch distributed copies of the annual report of the fieldhouse. The fieldhouse is an enterprise fund, he stated. It is starting its 81h season in November. Expenditures are about $200,000 a year, including a portion of staff salaries. The fieldhouse takes in about $300,000 a year, netting $100,000 which goes into an escrow fund to replace the turf and roof. The roof is in very good shape. The turf was replaced once already, because it was slightly defective. There are about a half dozen similar facilities in the metro area, Busch stated. Our rates are very reasonable comparatively. The soccer groups rent about 50% of the available time. The next biggest user is lacrosse. A girls fast pitch league plays in the fieldhouse on Sunday evenings. A golf range is open a couple of afternoons a week in the dome. The walking track is open daily and is free for everyone. For both the activity center and fieldhouse rental rates are reviewed and raised accordingly every other year, rather than yearly. We need to look at rates 18 months in advance, because that's how far out it can be reserved. Busch explained that the primary function of the building was to be a senior center. Mittelstaedt talked about the senior newsletter, the Grapevine, which comes out every other month. The plan is to put the Grapevine on the city website eventually. Right now 1,600 copies are mailed out. The list was purged down to 700 about a year ago, but that number climbed right back to where it is now. Plymouth has a lot more focus groups than any other senior program. Some focus groups are the tennis club, woodcarvers club, card groups, etc. An event coming up that everyone looks forward to is Pie Day. "Home made" pies are baked right at the center and are sold by the slice. This is a fundraiser for the senior program. This year it will include a craft sale and a used book sale. The summer picnic was held July 13, indoors, because it was too hot outside. Another event coming up is the fall Kickoff. This was originally set up to acquaint people with the lower level. This year's event will be similar to last year's. Now it's held mostly to showcase the programs held at the Plymouth Creek Center for the seniors. Blank asked Mittelstaedt to explain more about some of the various clubs that meet regularly. The Men's Club started with six men, and it has now grown to 80 that receive their mailing. They go on outings like golfing and fishing, and they're very involved in the pancake breakfast. The Storytime Players is a performing group which has been in existence for nine years. They read stories to the elementary school children in the Wayzata School District. The Plymouth Pedalers is a huge group that bicycles to various places. Warm Up Minnesota is a service project that has been going for 10 years. They started out meeting at Vision of Glory church. Their members knit squares that are turned into quilts and are then given to Interfaith Outreach. The Fall Focus program will be concentrating on American history this year. Mittelstaedt said about 2,000 seniors participate regularly in senior programs. Busch said the biggest reason for the phenomenal growth in the senior program is due to Mittelstaedt. Blank then asked her to talk a little about the Senior Council. Mittelstaedt said there are 12 people on the Senior Council. They meet once every other month. Their terms are two years. They help with the fundraisers and act in an advisory capacity to her. Pederson asked about the seniors' concerns. Mittelstaedt said one is transportation. Others are access to the park system, and terrain of the paths, etc. More things need to be done to attract the younger senior, the 55+ group. Mittelstaedt said she tried to get a focus group started to discuss some ideas, but it didn't go over. It was assumed people were probably too busy. Busch talked about the Plymouth Creek Center's caterer who is exclusive to this building. Suzanne's Catering came from Maplewood Community Center. We receive a percentage of all liquor and food sales from the caterer. Our percentage from food sales is 8% on weekdays, and 12% on weekends. We receive 25% from liquor sales. Over the past seven years, Suzanne's has received a 95 percent approval rating from the groups it has served at the Plymouth Creek Center. We have an open ended contract with them. It could take up 18 months to get out of that contract, due to wedding groups that may have contracted with Suzanne's. b. Recommendation to relocate archery range. Blank referred to the picture of the proposed location at the Wayzata High School. Off street parking is an issue with this location. It would be to our advantage to keep it where it is in Plymouth Creek Park. We closed the range about six weeks ago after getting complaints from a resident that arrows were landing in his backyard. We've been getting a lot of calls from individuals wondering when it will re -open. Hunting season begins September 15. We'll try to meet with the complaining neighbor again. We may re -open on September 1 and just see how it goes on a day-by-day basis. Pederson has a concern about making a massive change just for one resident. Fiemann likes where it's located now. It has plenty of parking, and it's centrally located. Commissioners asked how far the arrows were traveling. Blank said 70 to 90 yards beyond the targets. Blank said we're exploring getting some money from the DNR and putting up some type of enclosure that would keep the arrows from going into the backyards. It does this by preventing the archers from shooting in an upwards direction. Eden Prairie has this type of enclosure. If we have to relocate the archery range, we'd do it next spring. The neighbor has had 6 to 10 arrows land in his yard. Mark Peterson is a champion archer, and he knows it's possible to launch an arrow a very long distance. We won't do anything that will risk anyone's life. Krahulec doesn't understand why we're in the archery business in the first place. Davis said you can't eliminate all risks. Commissioners were not in agreement on how to solve this issue. Blank said we're still trying to figure out what our options are. Pederson wonders what our legal liability is, and he suggested staff check with our city attorney on that. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION The next regular scheduled meeting is August 10. If PRAC goes on a tour in August, it could include an indoor playground, the Eden Prairie archery range, a spray water park playground, an in -ground skate park, an art park, etc. Singer wants to see the in -ground skate park. Pederson wants to go visit a top end dog park, like the one located in Burnsville. Krahulec would prefer not going as far away as Burnsville or Maplewood. Singer wanted the minutes to reflect PRAC's congratulations to Blank for winning the League of Minnesota Cities Leadership award. 9. ADJOURNMENT The meeting adjourned at 8:57 pm. JIM RAMSTAD THIRD DISTRICT, MINNESOTA WAYS AND MEANS COMMITTEE CHAIRMAN, OVERSIGHT SUBCOMMITTEE HEALTH SUBCOMMITTEE July 24, 2006 Congrezg of the Uniteb *tatez woor of Repregentatibeg Mazfjington, -�DC 20515-2303 WASHINGTON OFFICE: 103 CANNON HOUSE OFFICE BUILDING WASHINGTON, DC 20515 (202)225-2871 (202)225-6351(FAx) DISTRICT OFFICE: 1809 PLYMOUTH ROAD SOUTH, #300 MINNETONKA, MN 55305 (952)738-8200 (952)738-9362(FAx) mn03@mail.house.gov www.house.gov/ramstad Laurie Ahrens Citv Manager 5 City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 - > Dear Laurie: As a community leader, I wanted you to know I will soon be holding a series of town meetings in the Third Congressional District. I would like to personally invite you to join me at any of these town meetings to express your concerns and ideas and hear what's on the minds of our mutual constituents. Enclosed you will find a list of my town meetings. As you will notice, one of the town meetings is in your area. If your schedule permits, I sincerely hope you'll attend and let me know your questions and concerns. Let's keep in touch. Si rely, JIM MSTAD Member of Congress Enclosure PRINTED ON RECYCLED PAPER NEWS FROM J Ramstad 4 Minnesota's 3rd District Summer 2006 Town Meetings Monday, July 31 Orono City Hall Council Chambers 2750 Kelley Parkway 7:00 — 8:00 p.m. Wednesday, August 2 Rogers Rogers Community Room 21201 Memorial Drive 7:00 — 8:00 p.m. Wednesday, August 2 BloominLyton Civic Plaza, Council Chambers 1800 West Old Shakopee Road Nool1 — 1:00 p.m. Thursday, August 3 Plvmouth City Hall Council Chambers 3400 Plymouth Boulevard 7:00 — 8:00 p.m. For more information, please contact my office: Minnetonka Office Washinuton Office 1809 Plymouth Road South #300 103 Cannon HOB Minnetonka, MN 55305 Washington, DC 20515 952-738-8200 202-225-2871 rp) City of Plymouth Adding Quality to Life Tuesday, August 15, 2006 10 a.m. at City of Plymouth's Centra( Water Treatment Plant 14800 23rd Ave. N. 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